The URL can be used to link to this page

Home My WebLink About07-28-2014 07-28-14 MUNICIPAL SERVICES COMMITTEE AGNEDA PACKETMunicipal Services Committee July 28, 2014 - 3:30 PM City Hall Conference Room 3 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. July 14, 2014 Minutes* III. ACTION A. Resolution No. 5085 - Copier Purchases* (Tiedeman) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO NEGOTIATE AND EXECUTE AN ADDENDUM TO THE PURCHASE AND MAINTENANCE AGREEMENTS BETWEEN THE CITY AND SHARP BUSINESS SYSTEMS APPROVED BY RESOLUTION NO. 4974 EXECUTED ON AUGUST 5, 2013. IV. DISCUSSION ITEMS A. SCORE Jail Stats* (Coleman) B. 2014 Fireworks After Action Report* (Lee) C. Project Matrix* V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 49 AuBuRN 1YY OF � \VASH E NGTo AGENDA BILL APPROVAL FORM Agenda Subject: Date: July 14, 2014 Minutes July 21, 2014 Department: Attachments: Budget Impact: Police JuIy14, 2014 Minutes $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember: Peloza Staff: Meeting Date: July 28, 2014 Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 49 WASHINGTON Municipal Services Committee July 14, 2014 - 3:30 PM City Hall Conference Room 3 MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member Claude DaCorsi. Staff present: Mayor Nancy Backus, Chief of Police Bob Lee, Innovation & Technology Director Ron Tiedeman, Finance Director Shelley Coleman, Assistant Director of Public Works Services Randy Bailey, Solid Waste and Recycling Supervisor Joan Nelson, Project Engineer Seth Wickstrom and Police Secretary /Scribe Terry Mendoza. Others present: Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications II. CONSENT AGENDA CA.A A. June 23, 2014 Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member DaCorsi seconded. Chair Peloza concurred. MOTION PASSED: 3 -0 B. Public Works Project No. CP1324 (Coleman) Project Engineer Seth Wickstrom briefed the Committee on Public Works Project No. CP1324. This is the slurry seal project for the Auburn Airport. The bids were requested with optional schedules to accommodate the financing time line of the project. Blackline, Inc.'s overall bid was the lowest one received and they were awarded all three schedules. They are a new contractor for the City but the consultant has worked with them previously and had good reviews of their work. Chair Peloza inquired about the airport's contribution towards the project out of the 435 fund. Finance Page 1 of 4 Page 3 of 49 Director Shelley Coleman stated the airport would be contributing $178,300.00 of the total project amount of $740,172.00. Additionally, the airport's contribution is a conservative amount and could decrease once the final grant amount from the FAA /WSDOT is awarded. Staff is recommending City Council award Contract No. 14 -03, to Blackline Inc. on their low bid of $527,830.32 plus Washington State sales tax of $50,143.88 for a total contract price of $577,974.20 for Project No. CP1324, Asphalt Rehabilitation and Seal Coat. Committee discussion followed. Vice Chair Osborne moved to forward Public Works Project No. CP1324 to full Council for consideration. Member DaCorsi seconded. Chair Peloza concurred. MOTION PASSED: 3 -0 III. DISCUSSION ITEMS A. Shopping Carts (Bailey) Public Works Assistant Director, Randy Bailey, reported on the Shopping Cart program for January through June 2014. During the first half of this year the City billed a total of $3,850.00 for shopping carts with an outstanding balance total of $1,100.00. Vice Chair Osborne asked what the City's cost is to run the program. Assistant Director Bailey estimated that the City collects between $3,500.00 - $4,000.00 every six months (or about $8,000.00 per year) and this covers about half of what it costs to administer the program. The process is extensive and involves more than one City department. This process is also frustrating to the stores. Since the City is not seeing any positive returns from the program, staff recommends that City Council suspend the Ordinance so a test can be conducted to deliver abandoned carts back to the stores. Committee discussion followed and a request was made for Assistant Director Bailey to provide them with a proposal for the Committee to take to full Council. Vice Chair Osborne moved to suspend the City Code on shopping carts for one year. Member DaCorsi seconded. Chair Peloza concurred. MOTION PASSED: 3 -0 B. Direct Billing for Garbage Disposal (Coleman) Finance Director Shelley Coleman provided a report on Direct Billing for garbage disposal. The background on this issue is that the Metropolitan Solid Waste Management Advisory Committee (MSWMAC) worked with King County and local solid waste haulers to develop an agreement that allows a city to pay King County Page 2of4 CA.A Page 4 of 49 directly for disposal fees instead of its contracted solid waste hauler. This is a potential option for the City to consider and could reduce the City's disposal costs. Director Coleman advised that administrative costs are currently 'invisible' to us (built in to the costs); however, when we go into negotiations they could add in administrative services fees or an increase in rates. The current Waste Management contract with the City does not have the direct billing option available. The current contract expires in 2017 at which time, the city could determine if a "direct billing" process would be beneficial to the city and or rate payer. Committee discussion followed. C. Telecommunication Leases (Tate) Innovation and Technology Director Ron Tiedeman briefed the committee on Telecommunication Leases for the City. Currently, Auburn City Code 20.08.070 establishes a term limitation for leasing City facilities to telecommunication providers for a maximum of five years. Staff is proposing that the code be amended in order to provide the City with more flexibility to leverage city resources to fund and /or accomplish projects and to provide resources to its residents now and in the future while still meeting applicable code and application requirements. The way City Code is currently written the City is unable to authorize a 5, 10, 15 year or longer lease. Amending the code would help the City fulfill desired capital projects. Vice Chair Osborne shared that he did not see any disadvantages to amending this code and it would provide vendors with a better certainty of return on their investment. Committee discussion followed. D. Resolution No. 5081 - City of Milton ILA (Tiedeman) Ron Tiedeman, Innovation and Technology Director, introduced Resolution No. 5081 to the committee. This is a Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an interlocal agreement between the City of Auburn and the City of Milton for information technology services. This ILA is similar to other agreements that the City has with four other agencies for IT related services. There are administrative fees built into the hourly rates and the remainder of the contract and this includes the standard CPI, mileage and travel expenses. Committee discussion followed. E. Animal Control and Rescue (Lee) Chief of Police Bob Lee reported on Animal Control operations for the second quarter of 2014. The statistics show that the animal control numbers are now somewhat leveling off. The number of calls to 911 and self- initiated calls have increased over this same period in the previous year. In this quarter there was one wildlife- Page 3 of 4 CA.A Page 5 of 49 related call and it involved the transportation of a baby raccoon to a nearby wildlife veterinarian /rehabilitation facility. Vice Chair Osborne requested the inclusion of the number of citizens that received an infraction for a second or third offense in the next quarterly report. Committee discussion followed. F. APD Range (Lee) Chief Bob Lee updated the committee on the Auburn Police Department (APD) Firearms Range. The range has been at its present location for more than 35 years and has been used by a multitude of local jurisdictions /agencies for their mandatory firearms training and annual qualifications. As the surrounding residential area became more populated the APD instituted several restrictions and considerably reduced the number of jurisdictions /agencies allowed to utilize the range. Currently, it is used for firearms training and yearly qualifications for current APD staff and retirees, Valley SWAT team training, and qualifications for SCORE (South Correctional Entity) armed officers. Days and hours of operation have been limited to Monday through Friday from 8:00 a.m. to 5:00 p.m. On rare occasions a Saturday training has been approved and nearby residents were notified well in advance of the scheduled training /activity. Chair Peloza was in the area this past Saturday when the range was used for training purposes. The noise from the range was very loud. Chief Lee reported that there was a citizen complaint because of the Saturday operation. Committee discussion followed. G. Project Matrix The following updates were identified for the Project Matrix: Item 10P: Review date was changed to "TBD (To Be Determined)." Status updated. Item 20P: Review date changed to 10/13/14. Item 28P: Status updated. Item 31: Review date changed to 7/28/14. Status updated. IV. ADJOURNMENT The meeting was adjourned at 4:30 p.m. The next regular meeting of the Municipal Services Committee is scheduled for Monday, July 28, 2014 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. Signed this day of July, 2014. Bill Peloza, Chair CA.A Terry Mendoza, Police Secretary /Scribe Page 4of4 Page 6 of 49 AuBuRN ITY Cdr • wAs - IENGTo Agenda Subject: Resolution No. 5085 - Copier Purchases Department: Information Services AGENDA BILL APPROVAL FORM Attachments: Resolution 5085 Sharp Proposal Res5085a Administrative Recommendation: Date: July 15, 2014 Budget Impact: $67,646.71 Authorize execution and purchase. Background Summary: The City of Auburn previously leased copiers to support printing and copying needs. Purchasing off the Western States Contracting Alliance (WSCA) Bulk Purchase contract allows the City to purchase these copiers /printers at a significant discount. Estimated return on investment will be achieved in the first year, with ongoing savings equal to approximately $30,000 annually there after. Current lifecycle based on a 4 -5 year operational replacement strategy. Nine copiers were purchased under this same agreement in 2013. Seven copiers will be replaced, and one copier will be added to accommodate operational needs and efficiencies within the legal/ Clerks office. Innovation & Technology will fund this purchase through 2013 copier savings in 2014. Reviewed by Council Committees: Finance, Municipal Services Councilmember: Staff: Tiedeman Meeting Date: July 28, 2014 Item Number: ACT.A ACT.A AUBURN * MORE THAN YOU IMAGINED Page 7 of 49 RESOLUTION NO. 5085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO NEGOTIATE AND EXECUTE AN ADDENDUM TO THE PURCHASE AND MAINTENANCE AGREEMENTS BETWEEN THE CITY AND SHARP BUSINESS SYSTEMS APPROVED BY RESOLUTION NO. 4974 EXECUTED ON AUGUST 5' 2013 WHEREAS, through Resolution Number 4974, executed on August 5, 2013, the City Council of the City of Auburn, Washington, approved and authorized a purchase agreement and a maintenance agreement between the City of Auburn and Sharp Business Systems for copier equipment; and WHEREAS, several of the City's copiers are at the end of their useful life; and WHEREAS, it would be advantageous and beneficial for the City to enter into an addendum to the purchase agreement and maintenance agreement with Sharp Business Systems to provide for the copier equipment needs of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor is hereby authorized to negotiate and execute, as an Addendum to the current Purchase and Maintenance Agreements between the City and Sharp Business Systems for copier equipment, which Addendum shall address the copier equipment needs of the City and with the bulk cash pricing being in substantial conformity with the document attached hereto as Exhibit "A" and incorporated herewith. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Resolution No. 5085 July 15, 2014 ACTRge 1 of 2 Page 8 of 49 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of , 2014. ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 5085 July 15, 2014 ACiP.Age 2 of 2 CITY OF AUBURN NANCY BACKUS, MAYOR Page 9 of 49 SHAi•�� SHARP BUSINESS SYSTEMS WSCA 7912 Bulk Buy Pricing City of Auburn Immor Prepared by: Denise Webb, Government Account Executive Denise.Webb@Sharpusa.com (206) 227 -2679 (mobile) (800) 270 2679) x 4652 or (425) 885 4755 x 4652 Shge- rosiness Systems 11900 NE 1St Street Ste 110 Bellevue WA 98005 Page 10PdS44 SHARP SHARP BUSINESS SYSTEMS July 12, 2014 Reba Stowe City of Auburn Innovation and Technology 1 East Main Street 3rd Floor Auburn, WA 98001 Hi Reba, On behalf of the entire team at Sharp Business Systems we look forward to providing excellent customer service and building a strong business relationship. City of Auburn pricing breakdown is as follows for the 8 leases that have expired with IKON. Please confirm that the cancellations letters have been sent out to the lease company on the equipment as well. Sharp Model Number Locations WSCA #7912 Bulk Cash Price Service & Supplies CPC Sharp MX 2640N Museum $ 4,007.25 .00803 B/W Per Copy .049 Color Per Copy Sharp MX 4140N HR $ 6,204.00 .0073 B/W Per Copy .049 Color Per Copy Sharp MX 5141N Parks $ 7,340.00 .0073 B/W Per Copy .049 Color Per Copy Sharp MX 6240N Print Shop Production Color $ 16,947.73 .0073 B/W Per Copy .041 Color Per Copy Sharp MX 3140N Mayor $ 5,261.38 .00803 B/W Per Copy .049 Color Per Copy Sharp MX 4141N Clerks $ 6,514.61 .0073 B/W Per Copy .049 Color Per Copy Sharp MX 5141N Legal $ 7,624.36 .0073 B/W Per Copy .049 Color Per Copy Sharp MX 5141N Annex /Engineering $ 7,878.50 .0073 B/W Per Copy .049 Color Per Copy Equipment Total $ 61,777.82 plus sales tax Set -up, Delivery, Network Installation & Training Included All Sharp equipment proposed is new and currently in production by Sharp. Under this contract Sharp Business Systems will provide on -site training, all necessary print drivers and software to the City, and will work with the City of Auburn IT staff. As always, please let me know if you have any other questions. Thank you! Sincerely, 9 &/ 1f& I(hII Sharp Business Systems Government Account Executive (206) 227 2679 cell or (425) 885 4755 x 4652 Shge- rosiness Systems 11900 NE 1St Street Ste 110 Bellevue WA 98005 Page 11PdS14§ AuBuRN ITY Cdr • \VASH E NGTo AGENDA BILL APPROVAL FORM DI.A Agenda Subject: Date: SCORE Jail Stats July 18, 2014 Department: Attachments: Budget Impact: Finance SCORE Jail Stats $0 Draft/Proposed 2015 SCORE & PDA Budget Administrative Recommendation: For review and discussion only. Background Summary: SCORE's quarterly jail statistics. Reviewed by Council Committees: Municipal Services Councilmember: Peloza Staff: Coleman Meeting Date: July 28, 2014 Item Number: DI.A AUBURN * MORE THAN YOU IMAGINED Page 12 of 49 SCORE Member City Bi M CO O M O M O 61 N O ul r-i e--t N rJ CO CO 2 M 01 N O 01 01 (V 01 N O N N M LO Lo 01 01 rJ N N 03 00 03 N LL 0 Z 0 1 r rn r N co MEM 00 M • N 00 El Des Moines L 00 U (0 Hro 0 Federal Way CI Tukwila 1 1 1 i 1 i - 1 0 0 0 0 0 0 0 O LO 0 v1 0 LC) 0 Cr M M N N c-I c-1 O DI.A Page 13 of 49 f 49 0 0 0 0 00 00 0 0 0 0 Oct 0 0 O 0 0 0 0 00 O O 0 0 0 0 0 0 FELONY INVESTIGATION FELONY RUSH TO COUNTY CUSTODY TRANSFER NEW ARREST WARRANTS DI.A Page 15 of 49 nmates ADP - June 2014 0 O o o g o o g o o g O O O CO N lO 111 0 0 0 0 0 0 0 ri 0 lD 0 CY) N LO LED I 1 111 1 1 1 1 1 I 1 1 1 1 1 1 1 i 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 00 (JD d' N 0 00 lD d' N 0 00 lD d' N m m N N N N N NH c-I H c-I ,-I day 0 c 0--! DO O U 0 0 E 0 v K 0 0 J N L c(0 C a) 0 E c v 0) v CO 4- L 0 0 0 DI.A Page 16 of 49 c 0 0473 A� i 0 CO L W O Q N c O co N SCORE Contract Bi ul CO LD M m ro 0 C 0 r0 y= 0 O. O L as 0 v a ® $.7 LD Cr) ri N N rn LD O O O 0 u1 0 u) 0 m M N N 0 0 c-I O Lrl ® Kenmore Normandy Park >, 2 ra ra N p p- 0 0 0 as * a 4-, r — 0o 0 VI ® LI v E (1) 0 CU 0 v 0 E > 0 Z ❑ Hunts Point Mercer Island US Marshals N D C O O 4� cW N O cr u. G K 0 E L QJ E N 3 CU Q 0 CO = u > 0 rn N L > ro CO 2 a n II In b0 7 Q 0 0 0 0 ro ro b0 Q 0 • 0 7 Port of Seattle DI.A Page 17 of 49 DI.A Page 18 of 49 able Population - Since 1/1/2014 W -4. —yi OC G 1 --4, vz CZ �I MI 011 0 t".."'.'+•••"- Budget ADP: 550 cp u-) N o _m r o a. o a 0 g g • E o 6: 0 N 0 0 0 0 0 fl 0 0 0 L11 0 in wiOZ /6 /L 1710Z /Z /L 1710Z /SZ /9 - 1710Z /81/9 - 1710Z /11/9 _ 1710Z/17/9 _ 1710Z/8Z/S - 1710Z /iZ /S _ 1710Z/b1/S _ 1710Z /L /S - 1710Z /0E /17 t10Z /EZ /V 1710Z/91/17 1710Z/6/17 1710Z /Z /b 1710Z/9Z/E 1710Z /61 /E _ t10Z /Z1 /E - 17102/S/E _ 1710Z/9Z/Z - V10Z /61 /Z - 1710Z /Z1 /Z - 1710Z /S /Z _ 1710Z/6Z/1 - V10Z /ZZ /1 an -o CD l7iOZ /S1 /1 ▪ O b10Z/8/1 O cv L b10Z /1 /1 0 0 DI.A Page 19 of 49 SCORE 2015 Member City ADP Calculation April 1,2O14to March 31ZO1G Auburn ADP for 2015 % if of Inmate Days (Periods) Days SCORE Total Periods ADP Month April May June July August September October November December January February March 30 2,018.00 2,018.00 67.00 31 1,959.00 1,959.00 63.00 30 1,971.00 1,971.00 66.00 31 ` 31 30 31 30 31 31 28 31 365 S 948 00 5 948 l0 65 00 Burien Month Days ADP for 2015 % Inmate Days (Periods) SCORE Total Periods ADP April 30 397.00 397.00 13.00 May 31 322.00 322.00 10.00 June 30 331.00 . 331.00 11.00 July 31 August 31 September 30 October 31 November 30 December 31 January 31 February 28 March 31 ~ -~- 1,050.00 12.00 2007 3012 2013 2014 2015 1/D ADP Y6 ADP% ADP 96 ADP 96 ADP }6 29.00% 33.98% 27.36% 23.81W 23.20% '0.61% 4.00% 3.006 3.26% 4.24% 4.10% '0.14% Page 20 of 49 V CJ) w v z LU DC LU 1 0 CZ 0 z 0 W 0 U V) 'O 0 Q) > O C 4'' O. C CL 4 Q HI I N N O HI N n ----LID a-I 2 N r d CO 0 N n m cr- 0 d' aN-I v 0 d\ 2 d' r_i 0 0 111 ,irn N N ci HI d' 0 N l\O d' N 0 N LDD 01 HI 0 N W T d' 0 N dr d' m 0 N -4-I HI d' 0 N `\I N 6/27/2014 3/14/2014 ! ,'"'I 0 HI N I Li-) M c-1 0 N I1 T 12/11/2013 4/16/2014 12/12/2012 8/22/2012 d' 0 \ 4/3/2014 N 0 N N N 4/24/2013 I �Ni 0 N n I\p CO 0 N N t 1 Budgeted Revenue 2014 $5,748,750 YTD Revenue (June 2014)* 23,085 LC1 ° N. LA` pO N O -I N l0 0 lD 01 Lf1 H 1 84,240 9,855 0 N 0 LO HI 0 N M ,4 HI HI ri 9,585 18,650 f 0 N 01 N LD O 0, LID M LO Cr) If1 u1 N LL1 0 H Lf) lD LO O N HI 8,37OI 20,470 32,545 1 11,250 ° dr 00 I N 0 0.1 42,680 12,015 LO 01 ' O HI 00 O s-i -1 • ° O1 N YTD Billable ADP (June 2014) d- C1 O H-1 (.0 Lfl N O N O a4 5.15 0.40 0.62 I t'1 ,--1 O T Cr) O N N. O LC) 00 M 22.33 N N d• 4.80 d' M O 00 N O HI m ,--I 0.51 HI M IA 0.40 N 0 N 01 4t O 0.07 I M co O 00 01 L!1 H 297.41 Guaran- Expiration of teed Terms Beds 12/31/2014 rr-1 O 0 M \ l0 12/31/2016 2/28/2014 10/31/2016 1.2/31/26 4 12/31/2016 ..r, H N ; \ HI 12/31/2014 I l Lfl Ill H N I 24 12/31/2015 12/31/2016 I 12/31/2015 •zt H O HI \ 00 co HI O N. \ c-1 cd-1 O H \ 00 12/31/2015 �2 31/2022 9/10/2014 12/31/2014 12/31/2015 NO N m \ HI 8/14/2015 12/31/2016 12/31/2015 12/31/2017 When Terminated 12/31/2015 5/31/2015 Effective Date si HI \ \ N 0 N N HI 0 H N N M H 0 ^ N HI HI 0 e\-I \ 4/1/2012 5/5/2014 10/1/2013 2/1/2014 N HI 0 HI N p \ 5/1/2014 M O ,---1 1/18/2014 5/31/2014 4/1/2014 H HI O Li-) 111 9/25 1/1/2014 3/1/2014 N HI O e\-1 c-I N u \ T 1 2/1/2014 3/5/2014 N H 0 N N 1 4/26/2013 HI co N n lO 1 5/30/2013 7 O E $135 /bed $135 /bed $135 /bed O\ $135 /bed 4 guaranteed beds @ $90 /bed $135 /bed $135 /bed $83 /bed $135 /bed $135 /bed a) .0 0 Q1 0 ..O v 4—' (0 mi m Ifl a) 0 T -0 v ca 1-11 $135 /bed $135 /bed $135 /bed \ m $135 /bed $135 /bed v 0 T a1 -0 'O C tO c-i a) _0 O T cu _0 -0 v m tic N CU _0 p T a! ..O "O C a3 0.0 a•-1 1 $135 /bed CU -0 O T JD -O 0) m m N $135 /bed $135 /bed \ O 00 `� $135 /bed $135 /bed CU 0 d: N CO u C CU Q 4— U c o < Q Bellevue City of IBlack Diamond City of Buckley City of 1Clyde Hill City of Covington City of Duvall City of 4 0 (0 E c W Fife City of (Hunts Point Town of { 0 U c a v) Kenmore City of 1Kirkland City. of 1Lynnwood City of Marysville City of 1Medina City of Mercer Island City of Milton City of IMuckleshoot Indian Tribe 0 > .4—' U s_ co > _c m E z IPacific City of Port of Seattle IPrivate Parties IUS Military DI.A �-1 LO Lf) 0i 00 N ri if} Incremental Cost to House Contract Inmates N T 00 m v1 v 0 s_ c0 L 0 E 0) 0 0) T 3 co w 00 0 0 a) aJ m co co to O O 00 L y 0) .9 0 cu v o • N O. C 0) > E r a) c c 0 r 0 y(a U • L C Y E O u • aJ y y a) To. 0 O c n3 ✓ 3 -C LU O 0 0) N + c O a, • 0 0 C O c -o v 00 L O c0 ✓ I T co d. O -0 O • X N cu 0J C • aJ c E a) • ar • o O 2 0 aJ C F— c is y- Page 21 of 49 Contract and Other Agency Log_June 2014 Resources Beginning Fund Balance Financial Summary - Operating Fund 2014 Original 2014 Adjusted 2014 Actual As 2012 Actual 2013 Actual Budget Budget Of 06/30/2014 % Used 5,356,153 $ 1440,563 $ 3,666,671 $ 5,463,956 $ 5,463,956 149.02% Operating Revenue Capital Contribution Startup Contribution - - - Member Service Payments 10,166,766 15,046,956 14,246,704 14,246,704 7,123,352 50.00% Federal Grant - 53,593 296,407 24,765 8.36% Revenue from Contracting Cities 601,820 4,129,797 3,500,000 5,748,750 3,851,508' 67.00% Intergovernmental Revenue 22,800 33,005 24,000 23,000 95.83% Charges for Services 170,757 189,086 150,000 126,000 113,308 89.93% Miscellaneous 6,672 1,498 1,539 Interest Earnings 1,168 2,561 771 Total Operating Revenue 10,969,982 19,456,496 17,896,704 20,441,861 11,138,242 62.24% Transfers In Transfer -In 570,300 0.00% Total Transfers In 570,300 0.00% Total Resources 16,896,435 20,597,059 21,563,375 25,905,817 16,602,198 76.99% Expenditures Operating Expenditures Salaries & Wages 6,493,022 6,784,588 7,786,148 8,500,044 3,706,175 43.60% Personnel Benefits 2,413,042 2,587,152 3,365,696 3,705,585 1,447,555 39.06% Overtime 356,913 479,898 456,000 663,220 451,255 68.04% Operating Supplies 174,182 172,250 193,925 243,925 162,696 66.70% Consumables 889,626 994,397 1,148,415 1,223,415 588,075 48,07% Professional Services 181,662 224,284 186,660 211,660 144,993 68.50% Medical Services 1,418,308 1,607,570 1,773,000 2,186,837 1,142,710 52.25% Outside Medical Services 238,368 240,462 400,000 400,000 280,836 70.21% Other Services & Charges 307,796 398,269 522,644 547,644 210,510 38,44% Insurance 127,868 118,819 155,000 155,000 146,609 94.59% Utilities 676,810 586,803 737,770 762,770 271,332 35.57% Maintenance 235,991 148,380 145,145 145,145 83,401 57.46% Intergovernmental 5,500 5,000 18,000 18,000 9,250 51.39% Capital Outlays 11,445 34,719 - 15,652 0.00% Transfers Out 2,225,339 750,513 998,985 998,985 998,985 100.00% Total Operating Expenditures 15,755,872 15,133,104 17,887,388 19,762,230 9,660,034 48.88% Total Expenditures 15,755,872 15,133,104 17,887,388 19,762,230 9,660,034 48.88% Ending Fund Balance DI.A $ 1,140,563 $ 5,463,956 $ 3,675,987 $ 6,143,587 $ 6,942,165 113.00% Page 22 of 49 Financial Summary - Reserve Fund Resources Beginning Fund Balance - ERR Beginning Fund Balance - Contingency Operating Revenue Intergovernmental Revenue Miscellaneous Interest Earnings Total Operating Revenue 2014 Actual 2014 Original 2014 Adjusted As Of 2012 Actual 2013 Actual Budget Budget 06/30/2014 $ 817,907 $ 1,421,597 $ 1,421,597 $ 1,421,597 $ 1,407,432 $ 1,482,264 $ 1,482,264 $ 1,482,264 808 808 Transfers In Transfer -In - Equipment Reserve 817,907 603,690 792,409 792,409 792,409 Transfer -In - Contingency Reserve 1,407,432 74,832 206,576 206,576 206,576 Total Transfers In 2,225,339 678,522 998,985 998,985 998,985 Total Resources 2,225,339 2,903,861 3,902,846 3,902,846 3,903,654 Expenditures Operating Expenditures Intergovernmental Transfers Out Total Operating Expenditures Total Expenditures Ending Fund Balance $ 2,225,339 $ 2,903,861 $ 3,902,846 $ DI.A 3,902,846 $ 3,903,654 Page 23 of 49 0114 SCORE SOUTH CORRECTIONAL ENTITY Serving the Cities or Auburn, Milan, Des Moines, Federal Way, Renton. SeaTae, and Tukwila M E M O R A N D U M DATE: TO: VIA: FROM: July 17, 2014 SCORE Administrative Board SCORE Facility Public Development Authority (PDA) Board of Directors Operations Board and Finance Committee Penny Bartley, Director Karen Jester, Finance Manager SUBJECT: Preliminary 2015 Budget Attached are the SCORE and PDA budget proposals for 2015. The 2015 budgets will be presented for consideration and approval. The PDA budget will be presented for approval at the September 2014 PDA Board of Directors meeting. Draft resolutions for the SCORE Administrative Board and the PDA Board of Directors are attached for your review and consideration as Appendix A and Appendix B, respectively. I. OVERVIEW OF PROPOSED 2015 SCORE BUDGET: The proposed SCORE budget consists of two elements: (1) Operating Budget at an operating level of 650 beds, between January 1 and December 31, 2015; and (2) Debt Service Budget to accumulate funds necessary to cover debt service payments due July 1, 2015 and January 1, 2016. 1. 2015 Operating Budget — January 1 Through December 31: The projected operating cost will be $28.4 million between January 1, and December 31, 2015. This budget proposes adding 1 Lieutenant, 16 Correction Officers (CO), 4 Supernumerary CO positions, and two additional administrative positions to the authorized 124 positions currently funded and brings the total staffing of SCORE to 147 positions. The budget includes funding for a cadet program and it also funds the 2.5% cost of living increase for all staff. DI .A 1 Page 24 of 49 The budget assumes an Average Daily Population (ADP) of 290 inmates plus a 15% operating reserve of 45 beds (total 335 inmates) for all Member Cities combined. The operating reserve is necessary to provide sufficient capacity due to classification, periods with higher than average bookings demand, and unbillable inmates that are housed for the Member Cities. This volume of inmates results in Member City assessments of $15.37 million. The operating budget assumes $9,275,000 in fund balance from anticipated 2014 contract agency revenue that will be used in 2015. The revenue will be used to pay the Owner Cities' debt service obligation for 2015 and then reduces Member Cities' operational costs. It also assumes $1.1 million in carry forward money from 2014 expenditure savings and additional revenues. The operating cost assumes SCORE has the necessary staffing to operate 650 beds by January 1, 2015. External contracting levels are assumed at a total of 315 beds. This is anticipated to generate total contract revenue of $12,000,000. Revenue from guaranteed bed contracts in the amount of $2.45 million will be used in 2015 to offset 2015 Member contributions and the remaining $9.55 million in revenue will be carried forward to offset 2016 Member contributions. The total 2015 SCORE operating budget of $28.4 million, is comprised of $15.3 million in Member Cities contributions and $12 million in contract revenue. Funds in excess of the operating budget will be set aside in reserves. 2. Reserve Budget: The 2015 contribution to the Reserve budget for the equipment reserve is $792,409. The contingency reserve goal is 10% of operating expenses and the 2015 budgeted contingency contribution is $314,238 to meet this goal. 3. Debt Service Budget: The 2015 Debt Service cost of $5.4 million will be paid from 2014 contract revenue reserves; this includes $117,560 as a direct result of federal sequestration. The PDA is obligated to fund debt service payments on or prior to June 1 and December 1 of each year. In order to pay the principal and /or interest coming due on July 1 and January 1, respectively, SCORE will need to prefund the January 1, 2016 payment in 2015. 4. Capital Budget The 2015 Capital Budget has assumed the funding will be completely spent down in 2014. DI.A 2 Page 25 of 49 Ile ENDING FUND BALANCES AND CONTINGENCIES: The proposed 2015 SCORE budget errs on the conservative side due to the many unknowns and assumptions we must make to develop the 2015 budget. A fund balance of $5.2 million will be retained in the Reserve Fund. The contingency reserve of $2.2 million (10% of the projected 2015 operating expenses before transfers out) will be retained for cash flow purposes and $3 million in equipment reserve for future capital expenses. III. PROPOSED 2015 MEMBER CONTRIBUTIONS: DI.A Based on the proposed 2015 budget, the breakdown of member contributions and estimated service charges are detailed below. It is important to note there have been significant changes in Member City usage in the 2013/2014 ADP from the original 2007 ADP calculation. These changes are reflected in the 2015 contribution calculations. For the purposes of comparison, based upon 2012 actual maintenance and operating expenses (M &O) and total jail days, the actual cost for each occupied bed in 2012 was $104.69. Based upon 2013 actual M &O expenses and total jail days, the actual cost for each occupied bed in 2013 was $92.49. The anticipated 2015 M &O expenses daily bed rate is projected at $92.33. This is the 2015 O &M expenses of $21,904,634 divided by 650 beds divided by 365 days. Member Cities Contribution Requirement Proposed Budget 2015 ADP 2015 Service Member City + 15% Percentage' , 2007 ADP Percentage' 2015 Debt Service 2015 Debt Service 2015 Total Reserve Charge Auburn 79 23.8156 $ 3,658,863 100 29% $ 1,585,413 $ (1,585,413) $ 3,658,863 Burien 1.5 4.2456 651,557 12 4% 218,678 (218,678) 651,557 Des Moines 10 2.98% 457,934 17 5% 273,347 (273,347) 457,934 Federal Way 93 27.63% 4,276,614 60 17% 929,380 (929,380) 4,276,614 Renton 90 26.93% 4,138,311 117 34% 1,858,760 (1,858,760) 4,138,311 SeaTac 21 6.1936 951,212 9 356 164,008 (164,008) 951,212 Tukwila 26 8.02% 1,232,427 28 8% 437,355 (437,355) 1,232,427 Total 335 100% $ 15,366,918 343 100% $ 5,466,942 $ (5,466,942) $ 15,365,918 'service Charge is based on Aprll 1, 2013 - March 31, 2014 billable average daily population plus a 15% operating reserve. 'Based on 650 beds operation with 335 owner responsible beds. 'Debt Service is based on 2007 ADP, per Inter-local Agreement and the percentages also reflect the terms of the Host City Agreement among Des Moines, Federal Way, Renton, Auburn and SCORE. 3 Page 26 of 49 IV. PROPOSED 2014 PDA BUDGET: The proposed PDA budget for 2015 reflects as revenue the capital contributions received from SCORE (via the Member Cities) and the anticipated federal interest subsidy equal to 32.48% (reflecting a reduction as a result of federal sequestration) of the interest payable on each interest payment for the PDA's Bonds, Series 2009E (Taxable Build America Bonds). Expenditures include the aggregate debt service payment clue for 2015. The PDA is obligated to fund debt service payments on or prior to June 1 and December 1 of each year, in order to pay the principal and /or interest coming due on July 1 and January 1, respectively, SCORE and the PDA must budget for the January 1, 2016 payment in 2015. V. SCORE BUDGET BY FUND: DI.A The following financial statements describe the proposed 2015 budget for SCORE by fund. 4 Page 27 of 49 2015 Financial Summary Description Operating' Reserve Debt Service Construction2 All Funds Undesignated Fund Balance $ 1,129,305 $ 1,876,225 $ - $ $ 3,005,530 Equipment Reserve 2,214,006 2,214,006 Debt Service Reserve 3,691,021 3,691,021 Carryforward 2013 Contract Revenue 9,275,000 9,275,000 Carryforward O/S Medical Services 394,837 - 394,837 Beginning Fund Balance $ 10,799,142 $ 4,090,231 $ 3,691,021 $ 18,580,394 Revenue Member Service Payments 15,366,918 15,366,918 Revenue from Contracting Cities 12,000,000 - 12,000,000 Intergovernmental Revenue 30,000 - - 30,000 Federal Grant - Miscellaneous - - Charges for Services 225,000 - 225,000 Interest Earnings 2,000 - - 2,000 Transfers -In 1,106,647 5,466,942 6,573,590 Total New Revenue 27,623,918 1,106,647 5,466,942 34,197,508 Total Resources $ 38,423,060 $ 5,196,878 $ 9,157,963 $ 52,777,902 Expenditures Salaries & Wages Personnel Benefits Overtime Operating Supplies Consumables Professional Services Medical Services Outside Medical Services Other Services & Charges Insurance Utilities Maintenance Intergovernmental Capital Outlays Debt Service Transfer Outs Total Committed Expenditures Change in Fund Balance 9,853,682 - - 9,853,682 4,365,473 - 4,365,473 690,000 - - - 690,000 421,510 - - - 421,510 1,440,371 - - 1,440,371 368,320 - 6,000 - 374,320 2,388,867 - - - 2,388,867 400,000 - - 400,000 550,782 - - 550,782 200,000 - - - 200,000 969,290 - - 969,290 120,645 - - 120,645 43,695 - - 43,695 92,000 - - 92,000 - - 5,366,942 5,366,942 6,573,590 - - - 6,573,590 $ 28,478,224 $ $ 5,372,942 $ 33,851,166 (854,306) 1,106,647 94,000 346,342 Ending Fund Balance $ 9,944,836 $ 5,196,878 $ 3,785,021 $ 18,926,736 Reserves Current Year Contract Revenue 9,550,000 - - 9,550,000 Outside Medical Services 394,837 - - 394,837 Debt Service Reserve - - 3,785,021 - 3,785,021 Equipment Reserves - 3,006,415 - - 3,006,415 Contingency Reserve - 2,190,463 - - 2,190,463 Available Fund Balances $ (0) $ - $ - - $ (0) DI.A 12015 Staff capacity of 650 beds; consumables budget built using 650 ADP. 2015 Budget proposes 1 Lieutenant, 16 new CO positions, 4 Supernumerary CO positions, and 2 Admin positions. Total SCORE proposed in 2015 Budget is 147 FTE. 5 Page 28 of 49 Financial Summary - Operating Fund Resources Undesignated Fund Balance Carryforward Previous Years Contract Revenue Carryforward 0/5 Medical Services Beginning Fund Balance Operating Revenue Startup Contribution Member Service Payments Revenue from Contracting Cities Intergovernmental Revenue Federal Grant Miscellaneous Charges for Services Interest Earnings Total Operating Revenue Transfers In Transfer -In Total Transfers In Total Resources Expenditures Operating Expenditures Salaries & Wages Personnel Benefits Overtime Operating Supplies Consumables Professional Services Medical Services Outside Medical Services Other Services & Charges Insurance Utilities Maintenance Intergovernmental Capital Outlays Total Operating Expenditures Transfers Out Transfer Outs - Debt Service Transfer Outs - Equipment Reserves Transfer Outs - Contingency Reserve Total Transfers Out Total Expenditures Ending Fund Balance Reserves Current Year Contract Revenue Outside Medical Services Undesignated Fund Balances 2012 Actual $ 5,356,152 $ 5,356,152 10,166,766 601,820 22,800 6,672 170,757 1,168 10,969,983 570,300 570,300 2013 Actual 358,757 $ 601,820 179,986 1,140,563 15,046,956 4,129,797 33,005 53,593 1,498 189,086 2,561 19,456,996 2014 Amended 659,387 $ 4,409,732 394,837 5,463,956 2014 Estimated Actual 659,387 $ 4,409,732 394,837 5,463,956 14,246,704 14,746,704 5,748,750 9,275,000 43,680 296,407 296,407 2,000 150,000 225,000 2,000 20,491,861 29,0 9 0,791 2015 Proposed' 1,129,305 9,275,000 394,837 10,799,142 15,366,918 12,000,000 30,000 225,000 2,000 27,623,918 16,896,435 20,597,059 25,905,817 29,554,747 38,423,060 6,493,022 6,784,588 8,500,043 8,000,000 9,853,682 2,413,042 2,587,152 3,705,585 3,100,000 4,365,473 356,913 479,898 663,220 900,000 690,000 174,182 172,250 243,925 250,000 421,510 889,626 994,397 1,223,415 1,000,000 1,440,371 181,652 224,284 211,660 225,000 368,320 1,418,308 1,607,570 2,186,837 2,186,837 2,388,867 238,368 240,462 400,000 400,000 400,000 307,796 398,269 547,644 547,644 550,782 127,868 118,819 155,000 146,609 200,000 676,810 586,803 762,770 650,000 969,290 2 35, 991 14 8, 380 145,145 145,145 12 0, 645 5,500 5,000 18,000 18,000 43,695 11,445 34,718 - - 92,000 13,530,533 14,382,590 18,763,245 17,569,235 21,904,634 71,991 - 5,466,942 817,907 603,690 792,409 792,909 792,409 1,407,432 74,832 206,576 393,961 314,238 2,225,339 750,513 998,985 1,186,370 6,573,590 15,755,872 15,133,103 19,762,230 18,755,605 28,478,229 $ 1,140,563 $ 5,463,956 $ 6,143,587 $ 10,799,142 $ 9,944,836 601,820 179,986 4,409,732 394,837 5,748,750 394,837 9,275,000 394,837 $ 358,757 $ 659,387 $ 0 $ 1,129,305 $ 9,550,000 394,837 {01 }2015 Staff capacity of 650 beds; consumables budget built using 650 ADP. 2015 Budget proposes 1 Lieutenant, 16 new CO positions, 4 Supernumerary CO positions, and 2 Admin positions. Total SCORE proposed in 2015 Budget is 147 FTE. DI.A 6 Page 29 of 49 Resources Undesignated Fund Balance Equipment Reserve Contingency Reserve Beginning Fund Balance Operating Revenue Intergovernmental Revenue Miscellaneous Interest Earnings Total Operating Revenue Transfers In Financial Summary - Reserve Fund 5 2014 2012 2013 2014 Estimated 2015 Actual Actual Amended Actual Proposed $ - $ - $ - $ 817,907 1,421,597 1,421,597 2,214,006 1,407,432 1,482, 264 1,482,264 1,876,225 2,225,339 2,903,861 2,903,861 4,090,231 Transfer -In - Equipment Reserves 817,907 603,690 792,409 792,409 792,409 Transfer -In - Contingency Reserve 1,407,432 74,832 206,576 393,961 314,238 Total Transfers In 2,225,339 678,522 998,985 1,186,370 1,106,647 Total Resources 2,225,339 2,903,861 3,902,846 4,090,231 5,196,878 Expenditures Operating Expenditures Total Operating Expenditures - - - Total Transfers Out - - Total Expenditures Ending Fund Balance $ 2,225,339 $ 2,903,861 $ 3,902,846 $ 4,090,231 $ 5,196,878 Reserves Equipment Reserves 817,907 1,421,597 2,214,006 2,214,006 3,006,415 Target Contingency Reserve 1,407,432 1,482,264 1,688,840 1,876,225 2,190,463 Undesignated Fund Balances $ - $ - $ - $ - $ DI.A 7 Page 30 of 49 Financial Summary - Debt Service Fund 2014 2012 2013 2014 Estimated Actual Actual Amended Actual 2015 Proposed Resources Beginning Fund Balance $ 3,656,255 $ 3,662,332 $ 3,674,721 $ 3,674,721 $ 3,691,021 Debt Service Revenue Startup Contribution - Member Payments 3,001,135 5,398,355 5,590,134 5,540,134 Revenue from Contracting Cities 1,032 - Interest Earnings - - - Bond Proceeds - Total Debt Service Revenue 3,002,167 5,398,355 5,540,134 5,540,134 Transfers in Transfer-In 485,508 143,984 5,466,942 Total Transfers In 485,508 143,984 5,466,942 Total Resources 7,143,930 9,204,671 9,214,855 9,214,855 9,157,963 Expenditures Debt Service Expenditures Professional Services - 9,000 6,000 6,000 6,000 Debt Service 3,481,598 5,520,950 5,517,834 5,517,834 5,366,942 Total Debt Service Expenditures 3,481,598 5,529,950 5,523,834 5,523,834 5,372,942 Total Transfers Out Total Expenditures 3,481,598 5,529,950 5,523,834 5,523,834 5,372,942 Ending Fund Balance $ 3,662,332 $ 3,674,721 $ 3,691,021 $ 3,691,021 $ 3,785,021 Debt Service Reserve 3,662,332 3,674,721 3,691,021 3,691,021 3,785,021 Available Fund Balances $ - $ $ - $ - $ DI.A 8 Page 31 of 49 Financial Summary m Capital Fund 2014 2012 2013 2014 Estimated Actual Actual Amended Actual Resources Beginning Fund Balance $ 2,168,196 $ 272,925 $ 18,477 $ 18,477 $ Capital Revenue Capital Contribution $ 366,790 $ $ - $ $ Startup Contribution - - Miscellaneous 14,046 - Interest Earnings 688 Bond Proceeds - Total Capital Rovonue 381,524 - Total Transfers In Total Resources Expenditures Capital Expenditures Salaries & Wages Personnel Benefits Overtime Operating Supplies Professional Services Capital Outlays Capital Contingency Total Capital Expenditures 2,549,720 272,925 6,093 150,151 1,064,743 182,456 1,220,987 182,456 Transfers Out Transfer puts 1,055,808 71,992 Total Transfers Out 1,055,808 71,992 18,477 18,477 18,477 18,477 18,477 18,477 Total Expenditures 2,276,795 254,448 18,477 18,477 Ending Fund Balance $ 272,925 $ 18,477 $ - $ - $ Total Reserves Available Fund Balances $ 272,925 $ 18,477 $ - $ $ DI.A 9 2015 Propose& Page 32 of 49 Member Cities Contribution Requirement Proposed Budget 2015 ADP 2015 Service Member City + 15% Percentage- , 2007 ADP percentage' 2015 Debt Service 2015 Debt Service 2015 Total Reserve Charge Auburn 79 23.81% $ 3,658,863 100 29% $ 1,585,413 $ (1,585,413) $ 3,658,863 Burien 15 4.24% 651,557 12 4% 218,678 (218,678) 651,557 Des Moines 10 2.98% 457,934 17 5% 273,347 (273,347) 457,934 Federal Way 93 27.83% 4,276,514 60 17% 929,380 (929,380) 4,276,614 Renton 90 26.93% 4,138,311 117 34% 1,858,760 (1,858,760) 4,138,311 SeaTac 21 6.19% 951,212 9 3% 164,008 (164,008) 951,212 Tukwila 26 8.02% 1,232,427 28 8% 437,355 (437,355) 1,232,427 Total 335 100% $ 15,366,918 343 100% $ 5,466,942 $ (5,456,942) $ 15,366,918 'Service Charge is based on April 1, 2013- March 31, 2014 billable average daily population plus a 15% operating reserve. 'Based on 650 beds operation with 335 owner responsible beds. !Debt Service is based on 2007 ADP, per Interlocal Agreement and the percentages also reflect the terms of the Host City Agreement among Des Moines, Federal Way, Renton, Auburn and SCORE. DI.A 10 Page 33 of 49 2015 Index of Positions Total Position Title Staffing1 1 Director 1 Deputy Director 1 Human Resource Manager 1 Information Technology Manager 1 Finance Manager 1 Facility Manager 1 Program Manager 5 Captain 1 Lieutenant 10 Sergeant 107 Corrections Officer 1 Financial Analyst 1 Systems & Database Administrator 1 Records & Admin Supervisor 1 HR Assistant 1 Payroll & Billing Specialist 1 Executive Assistant 2 Facility Technician 1 Accounting Assistant 3 Court & Records Coordinator 4 Office Assistant /Receptionist 1 Custodian 147 1 A total of 147 FTEs is required for operation of 650 beds. DI.A 11 Page 34 of 49 Appendix A: Form of SCORE 2015 Budget Resolution RESOLUTION NO. A RESOLUTION of the Administrative Board of the South Correctional Entity adopting the Annual Budget for 2015. WHEREAS, the South Correctional Entity ( "SCORE ") is completed construction of a consolidated misdemeanant correctional facility and began operations in September 2011; and WHEREAS, to provide services to its Member Cities as well as contracting agencies, the Administrative Board of SCORE now desires to adopt an Annual Budget for 2015 as set forth herein; NOW, THEREFORE, BE IT RESOLVED BY THE ADMINISTRATIVE BOARD OF THE SOUTH CORRECTIONAL ENTITY: Section 1. Adoption of the 2015 Budget. The Administrative Board hereby approves and adopts the 2015 Budget, in the total amount of $33,851,166. The 2015 Budget represents the operating costs and capital costs (including debt service obligations) that would be due and payable in 2015. Section 2. Summary by Fund. A summary budget by fund for 2015 is attached as Exhibit A and incorporated herein by reference. Section 3. Cost of Living Increase. The Administrative Board hereby authorizes an increase in compensation for non - represented employees, including the SCORE Director, of two and a half percent (2.5 %) to reflect a cost of living increase, effective January 1, 2015. Such increase is incorporated in the 2015 Budget attached hereto. Section 4. Effective Date. This resolution shall take effect and be in force from and after passage and approval. Passed July 23, 2014. DI .A By: Presiding Officer, Administrative Board South Correctional Entity A -1 Page 35 of 49 Exhibit A to SCORE Budget Resolution 2015 Financial Summary Descript ion Operating' Reserve Debt Service Construct €one All Funds Undesignated Fund Balance $ 1,129,305 $ 1,876,225 $ - $ $ 3,005,530 Equipment Reserve 2,214,006 - 2,214,006 Debt Service Reserve - - 3,691,021 3,691,021 Carryfarward 2013 Contract Revenue 9,275,000 - 9,275,000 Carryforward 0/5 Medical Services 394,837 - 394,837 Beginning Fund Balance $ 10,799,142 $ 4,090,231 $ 3,691,021 $ 18,580,394 Revenue Member Service Payments 15,366,918 - 15,366,918 Revenue from Contracting Cities 12,000,000 - - 12,000,000 Intergovernmental Revenue 30,000 - - - 30,000 Federal Grant - - Miscellaneous - - Charges for Services 225,000 - 225,000 Interest Earnings 2,000 - - 2,000 Transfers -In - 1,106,647 5,466,942 6,573,590 Total New Revenue 27,623,918 1,106,647 5,466,942 34,197,508 Total Resources $ 38,423,060 $ 5,196,878 $ 9,157,963 $ 52,777,902 Expenditures Salaries & Wages 9,853,682 - - 9,853,682 Personnel Benefits 4,365,473 4,365,473 Overtime 690,000 _ 690,000 Operating Supplies 421,510 - - 421,510 Consumables 1,440,371 -- - 1,440,371 Professional Services 368,320 6,000 374,320 Medical Services 2,388,867 - - 2,388,867 Outside Medical Services 400,000 - - - 400,000 Other Services & Charges 550,782 - - 550,782 Insurance 200,000 - - - 200,000 Utilities 969,290 - - - 969,290 Maintenance 120,645 - - - 120,645 Intergovernmental 43,695 - - - 43,695 Capital Outlays 92,000 - - 92,000 Debt Service - 5,366,942 5,366,942 Transfer Outs 6,573,590 - - - 6,573,590 Total Committed Expenditures $ 28,478,224 $ - $ 5,372,942 $ 33,851,166 Change in Fund Balance (854,306) 1,106,647 94,000 346,342 Ending Fund Balance $ 9,944,836 $ 5,196,878 $ 3,785,021 - $ 18,926,736 Reserves Current Year Contract Revenue Outside Medical Services Debt Service Reserve Equipment Reserves Contingency Reserve 9,550,000 - 9,550,000 394,837 - - 394,837 - 3,785,021 3,785,021 3,006,415 - - 3,006,415 2,190,463 - - 2,190,463 DI.A Available Fund Balances $ (0) $ - $ - - $ 12015 Staff capacity of 650 beds; consumables budget built using 650 ADP. 2015 Budget proposes 1 Lieutenant, 16 new CO positions, 4 Supernumerary CO positions, and 2 Admin positions. Total SCORE proposed in 2015 Budget is 147 FTE. A -2 (0) Page 36 of 49 Appendix B: Form of PDA 2015 Budget Resolution RESOLUTION NO. A RESOLUTION of the South Correctional Entity Facility Public Development Authority adopting the Annual Budget for 2015. WHEREAS, on November 4, 2009, the South Correctional Entity Facility Public Development Authority (the "Authority ") issued its Bonds, Series 2009A (the "Series A Bonds ") and Bonds, Series 2009B (Taxable Build America Bonds) (the "Series B Bonds," and together with the Series A Bonds, the "Bonds ") in the aggregate principal amount of $86,235,000 to pay a portion of the costs of acquiring, constructing, developing, equipping and improving a correctional facility located in Des Moines, Washington (the "Project "), to capitalize interest during construction of the Project, and to pay costs of issuance for the Bonds; and WHEREAS, interest on the Bonds is payable semiannually on January 1 and July 1, and principal on the Bonds is payable annually on January 1; and WHEREAS, the Authority is eligible to receive a federal interest subsidy equal to 35% of the interest payable on each interest payment date for the Series B Bonds and the remaining balance for the debt service will be paid through payments from SCORE; and WHEREAS, the Board of Directors of the Authority now desires to adopt an Annual Budget for 2015 in order to pay debt service on the Bonds, as set forth herein; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SOUTH CORRECTIONAL ENTITY FACILITY PUBLIC DEVELOPMENT AUTHORITY: Section 1. Adopt the Authority Budget. The Board of Directors hereby approves and adopts an Annual Budget for 2015, in the amount of $6,991,069 for the debt service payments due on the Bonds, inclusive of the 35% interest payment subsidy for the Series B Bonds, in the form attached hereto in Exhibit A and incorporated herein by this reference. Section 2. Effective Date. This resolution shall take effect and be in force from and after passage and approval. Passed July 23, 2014. DI.A By: President, Board of Directors South Correctional Entity Facility Public Development Authority B -1 Page 37 of 49 DI.A Exhibit A to PDA Budget Resolution SCORE FDA Budget' 2014 Estimated 2012 Actual 2013 Actual 2014 Amended Actual 2015 Proposed Beginning Fund Balance $ 840,500 $ 837,543 $ 844,019 $ 844,019 $ 860,513 Revenue: Bond Proceed $ $ $ $ $ Bond Issue Premium Interest Earnings Receipt from Federal Rebate 1,675,089 1,510,992 1,490,735 1,515,227 1,515,227 Transfer -In from SCORE for Debt Service Payment 3,481,598 5,529,950 5,523,834 5,523,834 5,372,942 Total Anticipated Revenue and other Sources $ 5,156,687 $ 7,040,942 $ 7,014,569 $ 7,039,061 $ 6,888,169 Expenditures: Professional Services $ 3,912 $ 8,000 $ 5,000 $ 5,000 $ 5,000 Debt Issuance Cost - - Other Debt Service Costs 1,000 1,000 1,000 1,000 Bond Issue Discount - - Debt Service Payment 5,155,732 7,041,998 7,016,566 7,016,566 6,985,069 Transfer to (Due From) SCORE - - - Total Expenditure Budget $ 5,159,644 $ 7,050,998 $ 7,022,566 $ 7,022,566 $ 6,991,069 Ending Fund Balance * $ 837,543 $ 827,487 $ 836,022 $ 860,513 $ 757,613 * Ending Fund balance represent IRS rebate of interest cost due January 1 of the subsequent year. B -2 Page 38 of 49 DI.B AuBuRN ITY CAF • \VASH E NGTo Agenda Subject: 2014 Fireworks After Action Report Department: Police AGENDA BILL APPROVAL FORM Attachments: APD 2014 FireworksAfter Action Report Date: July 24, 2014 Budget Impact: $0 Administrative Recommendation: For review and discussion only. Background Summary: A review of the 2014 Fireworks season. Reviewed by Council Committees: Municipal Services Councilmember: Peloza Staff: Lee Meeting Date: July 28, 2014 Item Number: DI.B AUBURN * MORE THAN YOU IMAGINED Page 39 of 49 WASHINGTON AUBURN POLPCE DEPARTMENT 340 E Main Street, Auburn, WA 98002 2014 Fireworks After Action Report DI.B Page 40 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 BACKGROUND In 2014, the Auburn Police Department continued to maintain our "zero tolerance" stance on the possession and /or discharge of illegal fireworks in the city. If officers were able to establish probable cause for a particular individual for either possession or discharge of illegal fireworks, they were to cite the appropriate city code. If officers were unable to establish probable cause for a particular individual, and fireworks were present, the fireworks were to be confiscated for destruction. OBJECTIVES OBJECTIVES FROM 2013 WERE CONTINUED IN 2014. 1. Continue efforts to improve communication and collaborative efforts with representatives from the Muckleshoot Indian Tribe. Chief Lee and Commander Caillier have continued to cultivate relationships with the Muckleshoot Tribe through monthly meetings with the Muckleshoot Law and Order Committee. Councilman Mike Jerry was again the primary contact for the Tribe regarding fireworks issues. The Tribe communicated well with the City, giving advance notice of when vendor displays would take place. The City was then able to notify citizens of the event so they could plan accordingly. The Tribe continued with the same hours of operation for the stands as 2013, with stands and discharge area open until 10:00 p.m. Sunday- Thursday and until midnight on Friday and Saturday. The Tribe continued their agreement not to allow discharge of fireworks at the stands after July 4th. 2. Continue with an active Officer presence and enforcement in the neighborhoods with proactive fireworks patrols and response to 911 complaints of fireworks by citizens. Fireworks emphasis patrols started this year on June 24th and ran through July 5th. APD maintained our deployment of 6 Officers and 1 Sergeant at the stands on July 4th. 2014 Fireworks After Action Report DI.B Page 2 Page 41 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 RESULTS During the fireworks emphasis (excluding July 4th), 18 officers worked a total of 108 hours starting on June 24th until July 5th. On July 4th, 18 Officers, 2 Traffic Officers, and 2 Sergeants were assigned to fireworks emphasis patrols in the neighborhoods. 6 Officers and 1 Sergeant were deployed to the fireworks stands for crowd control and police presence in the discharge area and stands. Several thousand citizens patronized the stands throughout the day. One significant injury was reported at the stands in which a 13 year old suffered serious hand injuries when a firework detonated while they were holding it. According to witnesses, it appeared to be a device that was legal to possess and discharge. One extremely intoxicated subject was transported to the hospital for evaluation after it was determined he was a danger to himself due to his inebriation level. There were no priority calls within the City that pulled emphasis officers away from their assigned duties. During the course of the evening, emphasis officers made nine arrests during firework related contacts. The peak activity hours in the neighborhoods were between 9:00 p.m. and 1:00 a.m. Tribal Councilman Mike Jerry identified Brian Folkes as the primary contact for the Tribe regarding the fireworks stand and discharge area. Both Commander Caillier and Sergeant Ashbaugh were in contact with Folkes throughout the evening. The majority of the stands sold out and were closed by midnight with only 4 stands still open at 1:30 a.m. The discharge area and upper parking lot were closed at 2:00 a.m. without incident. Due to safe handling issues, a hand count of individual fireworks seized was not conducted during this Fireworks season. 2014 Fireworks After Action Report Page 3 DI.B Page 42 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 4TH OF .JULY SNAPSHOT The below numbers are a snapshot of what occurred from 1100 hours on July 4th, until 0800 hours on July 5th. On -view by officer: 14 Called in by citizen: 114 Total Fireworks Calls: 128 During several of the On -view calls by officers, they contacted several subjects in the same block but only designated it as one on -view incident. Calls by District: District 1 - 11 District 2 - 36 District 3 - 29 District 4 - 12 District 5 - 16 District 6 - 24 The calls by district numbers for the 4th of July show the two highest districts as the 2 and the 3. These two adjoining districts make up the northeast portion of the City (E of Auburn Way N and Lea Hill). This is consistent with last year. 10 Officers and 1 Sergeant were assigned to cover the 1, 2, and 3 districts. 8 Officers and 1 Sergeant were assigned to cover the 4, 5, and 6 Districts. 2014 Fireworks After Action Report Page 4 DI.B Page 43 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 OVER THE YEARS 300 250 200 150 100 50 0 -50 162 291 3 245 2010 2011 2012 287 Ea 260 2013 2014 • 911 Fireworks Calls between 6/13 and 7/4 2014 Fireworks After Action Report DI.B Page 5 Page 44 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 ARRESTS AND DISTRICT COMPARISON 14 20 i Firework Calls by District 36 District 1 District 2 39 • 2013 • 2014 29 19 District 3 District 4 22 1 32 24 District 5 District 6 -21% +80% -26% -37% -27% -25% 2014 Fireworks After Action Report Page 6 DI.B Page 45 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 S 277TH ST w w w c4. r ▪ r p 0 0 0 S287THST p 42NDSTNW 0 S 282ND ET 37TH ST ro IN w z w0 ci } S 295TH ST i- < 0 ca co kr 1- } 3t07 7 • 0 w 1-1 0 cn • O w M w r c- PS of r F rf Sfi m w r ~ 1 ST NE H u7 cn F • 8TH N E e U w z y z co 41-8 ST 0- ~ UR+AI? T CL w h E 52ND AVE S SE 282ND ST SE 284TH ST SE 287TH ST w 0 w co 0 w w w w d 0 0 0 w N d 0 0 z w N r 0 Y } �1 r SE 344TH ST r Z ▪ Y ✓ 0 N • CA - 0 m WMAINSa 4TH T�,� ~ 9R 38 w 1 �a 0 w 15TH ST SW TBD ' 00 7TH STS5b k Q Ciu 0 0 k Lg 0 EAST BLVD { BED E 1 SE 288TH ST SE 332TH stp 0 0 w SE31 THST dtwo 0 0 0 w SE 3$ATH Sb 02,t Y SE2PL r 400 The above map illustrates the location of fireworks complaints from 11:00 a.m. on July 4th, 2014, until 8:00 a.m. on July 5th, 2014. The highest concentration of complaints was in the Forest Villa neighborhood and Lea Hill, south of SE 320th 2014 Fireworks After Action Report DI.B Page 7 Page 46 of 49 AUBURN AUBURN POLICE DEPARTMENT WASHINGTON 340 E Main Street, Auburn, WA 98002 LESSONS LEARNED For 2015, the department will again focus on areas that had the highest volume of fireworks complaints and shift emphasis enforcement to those areas as needed. Staffing appeared adequate this year as there were fewer complaints, although firework related arrests increased. A VRFA transport vehicle was not utilized this year. There was some communication issues with MIT as the person in charge of the Tribal Stands area changed several times in the days leading to the 4th, with a final change on the morning of July 4th. Once that person was identified, communications were smooth throughout the evening. The closing of the stands occurred at 2:00 a.m. and went very smoothly. There was an MIT issue with some of their security officers quitting at midnight and leaving, however the majority of the stands had closed by that time so it did not become an issue. APD will more than likely use the same number of officers deployed at the stands for 2015. MIT remained committed about no discharges in the Stand area after July 4th and when some stand workers started lighting fireworks, Tribal Councilman Mike Jerry was notified and promptly shut down the activity. 2014 Fireworks After Action Report Page 8 DI.B Page 47 of 49 DI.0 AuBuRN ITY CAF � \VASH E NGTo AGENDA BILL APPROVAL FORM Agenda Subject: Date: Project Matrix July 21, 2014 Department: Attachments: Budget Impact: Police Project Matrix $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember: Peloza Staff: Meeting Date: July 28, 2014 Item Number: DI.0 AUBURN * MORE THAN YOU IMAGINED Page 48 of 49 MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX NO. PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL. STATUS DATE Suspended until further notice. Quarterly Reports: Jan (Prey Oct -Dec); Apr (Prey Jan - Mar); Jul (Prey Apr- June); Oct (Prey July -Sept) 1st meeting of the month. provided monthly to the committee for tracking purposes of License sales for measuring the removal of the rabies requirement. The Council Operations Committee /MIT met on 3/18/14. MIT confirmed same fireworks policies as 2013. MIT will pre- announce vendor demonstrations. Review for 2015 rates in November 2014. Quarterly Reports: Jan (Prey Oct -Dec); Apr (Prey Jan - Mar); Jul (Prey Apr- June); Oct (Prey July -Sept) 2nd Quarterly update to review Marketing Plan. 2nd meeting of the month. NO. ITEM OF INTEREST Review City Code (ACC 8.18) regarding Shopping Carts. Annual review of taxation basis to determine if any changes need to be made - dependent upon status of economy. Ordinance No. 6398 was enacted 2/21/12. Quarterly Reports: Jan (Prey Oct -Dec); Apr (Prey Jan- 1 Mar); Jul (Prey Apr- June); Oct (Prey July -Sept) 2nd Review street sweeping program in 6 months. Review auto theft statistics every 6 months. Last Revision Date: 7 /24/14 E:\ AGENDA\ MunicipalServicesPaperlessPacket\ 2014 \14 -July 28 \Resources \Matrix 07- 24- 14.xls 0) c o O 0) c 'o O 0 0) c 'o 0) c 'o 0 0 m 1 v O CN O v 0 N — op 7/28/2014 11/24/2014 8/11/2014 8/11/2014 8/11/2014 2/10/2015 7/28/2014 v O CN M O 8/11/2014 Bob Lee Bob Lee Shelley Coleman Bob Lee Shelley Coleman Daryl Faber Daryl Faber Randy Bailey 7 2 c 0 0 Shelley Coleman Randy Bailey Bob Lee Red Light Photo Enforcement Animal Control and Rescue AVHS Board Review and Animal Control Licensing Program Fireworks Update Solid Waste Rate Review Golf Course & Restaurant Review Cemetery Update Shopping Cart Update Ordinance No. 6398 - Pull Tabs SCORE Jail Stats Street Sweeping Schedule Auto Thefts O O N N op N N M co , � c Page 49 of 49 U 0