HomeMy WebLinkAbout08-04-2014 FINANCE COMMITTEE AGENDA,A BURN
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CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes of the July 21, 2014 meeting*
Finance Committee
August 4, 2014 - 5:00 PM
Annex Conference Room 1
AGENDA
B. Claims Vouchers* (Coleman)
Claims voucher numbers 429843 through 430042 in the amount of
$1,395,719.52 and three wire transfers in the amount $3,068.75 and dated
August 4, 2014.
C. Payroll Vouchers (Coleman)
Payroll check numbers 534850 through 534882 in the amount of $274,685.74
and electronic deposit transmissions in the amount of $1,357,920.51 for a grand
total of $1,632,606.25 for the period covering July 17, 2014 to July 30, 2014.
D. Agreement for Services - Comprehensive Plan Update* (Chamberlain)
Agreement for Professional Services with Berk Consulting to assist the City with
updating the Housing Element of the Comprehensive Plan.
III. DISCUSSION ITEMS
A. Resolution No. 5088* (Sweeting)
A Resolution of the City Council of the City Of Auburn, Washington, authorizing
the Mayor to execute an Agreement between the City of Auburn and Burlington
Northern Santa Fe Railway relating to the 37th and B Street Northwest Pre -
Signal Project
B. Resolution No. 5089 - Data Service Change* (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to execute a five year contract with Comcast for phone and internet
data services
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
Page 1 of 141
*Denotes attachments included in the agenda packet.
Page 2 of 141
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the July 21, 2014 meeting
Department: Attachments:
Administration Minutes
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: August 4, 2014
Staff:
Date:
July 30, 2014
Budget Impact:
$0
1 - . .
CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 141
VFinance Committee
July 21, 2014 - 5:00 PM
Annex Conference Room 1
VVA,,SIINU��i�;�]'( ) , MINUTES
CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:03 p.m. in Annex Conference
Room 1 located on the second floor of the City Hall Annex located at 1 East Main
Street in Auburn.
A. Roll Call
Chair Wales was present at the call to order. Member Yolanda Trout arrived
at 5:04 p.m. Vice Chair John Holman arrived at 5:30 during discussion of
Ordinance No. 6520.
Officials and staff members present included: Mayor Nancy Backus, City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Innovation and
Technology Director Ron Tiedeman, Director of Administration Michael
Hursh, Community Development and Public Works Director Kevin Snyder,
Assistant Director of Engineering Services /City Engineer Ingrid Gaub,
Environmental Services Manager Chris Andersen, Assistant City Attorney
Doug Ruth, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Ordinance No. 6519, and an alternate version (Ordinance No. 6524),
regarding a Code of Ethics was added to the agenda.
II. CONSENT AGENDA
A. Minutes of the July 7, 2014 regular meeting
Member Trout moved and Chair Wales seconded to approve the minutes of
the July 7, 2014 meeting.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Claims Vouchers (Coleman)
Claims voucher numbers 429592 through 429842 in the amount of
$4,786,634.07 and six wire transfers in the amount $1,197,254.06 and dated
July 21, 2014.
Committee members reviewed the claims vouchers.
Member Trout moved and Chair Wales seconded to approve the claims and
payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 2 -0
Page 1 of 5
CA.A Page 4 of 141
C. Payroll Vouchers (Coleman)
Payroll check numbers 534816 through 534841 in the amount of
$819,238.89 and electronic deposit transmissions in the amount of
$1,284,922.81 for a grand total of $2,104,161.70 for the period covering July
3, 2014 to July 16, 2014.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6519
An Ordinance of the City Council of the City of Auburn, Washington, creating
a new Chapter 2.92 of the Auburn City Code, providing for a Code of Ethics
(For clarification of these minutes, Ordinance Nos. 6519 and 6524 were
reviewed immediately following discussion of Ordinance No. 6520.)
City Attorney Heid explained the City of Auburn does not have its own
individual code of ethics. However, there are state statutes that provide
guidance and a code of ethics for municipal officers. In order to take
advantage of opportunities to have a specific code of ethics for Auburn
officials and employees, Ordinance No. 6519 is proposed. Ordinance No.
6519 includes language that addresses Council's participation at events, if it
has value to the City, even though the City Council would not be able to
receive it as a gift. In other words, the City could pay for elected officials to
attend a function they are invited to if the City Council finds the event, and
the Council's participation, has value to the City.
City Attorney Heid also presented an alternate, Ordinance No. 6524, which
creates a new Section 2.06.070 of the Auburn City Code relating to statutory
code of ethics, which adopts Chapter 42.23 RCW as the code of ethics for
the city of Auburn unless or until a separate of code of ethics is adopted by
the Council, and addresses Council attendance at events where there is a
value for attendance recognized by the Council.
Chair Wales spoke in favor of a code of ethics similar to the State's code of
ethics contained in Chapter 42.52 RCW.
Vice Chair Holman expressed support for an independent municipal code of
ethics separate from the State.
Chair Wales reported that the Finance Committee is the only Committee
having reviewed the proposed ordinance. She recommended tabling the
ordinance.
Following discussion of the timeliness of the proposed ordinances, Vice
Chair Holman moved and Member Trout seconded to forward Ordinance No.
6519 to the full Council for consideration.
MOTION CARRIED. 2 -1 Chair Wales voted no.
IV. RESOLUTIONS
A. Resolution No. 5081 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
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CA.A Page 5 of 141
authorizing the Mayor to execute an interlocal agreement between the City of
Auburn and the City of Milton for information technology services
Director Tiedeman presented Resolution No. 5081, which authorizes an
interlocal agreement with the City of Milton for the provision of information
technology services. The Innovation and Technology Department currently
provides IT related support and services to four other agencies. The
Department staff are able to support a majority of the agencies remotely.
Due to economy of scale and efficiencies, IT is able to provide this support
without additional staff. The agreement provides for full cost recovery and
$1,500.00 in upfront charges for startup costs.
Member Trout moved and Chair Wales seconded to approve and forward
Resolution No. 5082 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Resolution No. 5082 (Andersen)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Grant Agreement between
the City of Auburn and the State Department of Ecology
Environmental Services Manager Chris Andersen presented Resolution No.
5082. Resolution No. 5082 authorizes the City to accept and execute a
Floodplain Management and Control Grant Agreement with the Department
of Ecology to assist the City with costs associated with real estate
acquisition, pre- construction site preparation activities, and construction of
the Mill Creek Wetland 5k Green Duwamish Ecosystem Restoration Project.
The grant provides $532,000.00 to the City for use in acquiring the real
estate and conduct pre- construction activities.
Member Trout moved and Chair Wales seconded to approve and
forward Resolution No. 5082 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
C. Resolution No. 5087 ( Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
approving the Lease Extension and Addendum to Lease between the City of
Auburn and the Bank of Washington
Director of Administration Hursh presented Resolution No. 5087. Resolution
No. 5087 approves a lease extension and addendum to lease between the
City and Bank of Washington for two parking areas in the downtown area.
The City has leased property owned by the Bank of Washington for parking
in the downtown area that is accessible to City Hall and businesses in the
vicinity. The parking lots are adjacent to the vacant liquidation store and
adjacent to the Sunbreak property.
Member Trout moved and Chair Wales seconded to approve and forward
Resolution No. 5087 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
V. DISCUSSION ITEMS
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CA.A Page 6 of 141
A. Resolution No. 5084 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk of the City of Auburn to enter into an
Interlocal Cooperation Agreement between the City and King County, for the
purposes of administering the Federal Home Investment Partnerships
Program (HOME)
The Committee reviewed Resolution No. 5084, which authorizes an interlocal
agreement between the City and King County for the purpose of
administering the Federal Home Investment Partnerships Program
(HOME). The City of Auburn is a participant in the King County HOME
Consortium, which provides Federal funds for low- income housing
rehabilitation and construction. The U.S. Department of Housing and Urban
Development requires each member jurisdiction of the Consortium to sign an
agreement as a condition for participating and receiving federal funds
through the Consortium.
B. Resolution No. 5085 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an addendum to the
purchase and maintenance agreements between the City and Sharp
Business Systems approved by Resolution No. 4974 executed on August 5,
2013
Committee members reviewed Resolution No. 5085. Innovation and
Technology Director Tiedeman explained Resolution No. 5085 authorizes an
addendum to the Purchase and Maintenance Agreement between the City
and Sharp Business Systems to provide for the replacement of copiers
whose leases have expired. There are seven copiers at the end of their
leases. The addendum provides for the purchase of eight new copiers. IT
will fund the purchases through 2013 copier savings in 2014.
C. Resolution No. 5086 (Laub / Ruth)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement with Jacob Armijo to convey
an easement over a portion of City storm water retention property
The Committee reviewed Resolution No. 5086, which authorizes an
agreement with Jacob Armijo to convey an easement over a portion of City
storm water retention property. Assistant City Attorney Ruth explained Mr.
Armijo owns an adjacent property to the City's SE 309th Street storm water
pond. The back yard of Mr. Armijo's property is fenced and extends east -
west in a straight line. However, Mr. Armijo's property line jogs nine feet
north at one point. Hence, Mr. Armijo's fence encroaches on the City's storm
pond property and cuts away approximately 550 square feet of the City's
property. Mr. Ruth displayed the area of encroachment on a map.
The encroachment has existed for over a decade and has not affected the
use of the storm ponds to date. Staff proposes granting Mr. Armijo an
easement to resolve the encroachment. The easement allows Mr. Armijo to
retain his fence and landscaping and gives the City exclusive use of the
property if it ever needs it. The easement requires Mr. Armijo to pay the City
$3,200.00 for the easement.
D. Ordinance No. 6520 (Laub)
An Ordinance of the City Council of the City of Auburn, Washington,
Page 4 of 5
CA.A Page 7 of 141
amending Sections 13.32A.020 and 13.32A.120 of the Auburn City Code
relating to exceptions for undergrounding requirements
The Committee reviewed Ordinance No. 6520. Assistant Director of
Engineering Services /City Engineer Ingrid Gaub explained Ordinance No.
6520 provides a clarification of the exceptions to the undergrounding
requirement for the expansion of an overhead system for a secondary tenant
on existing utility poles owned by another utility. The ordinance was
reviewed by the Public Works Committee earlier this afternoon, which
recommended approval of Ordinance No. 6520.
E. 2013 Comprehensive Annual Financial Report (Coleman)
Finance Director Coleman reviewed the 2013 Comprehensive Annual
Finance Report (CAFR), which was distributed separately.
Directed Coleman highlighted the components of the CAFR, including
Management's Discussion and Analysis and basic financial statements.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:17 p.m.
APPROVED this day of August, 2014.
LARGO WALES, CHAIR
Danielle Daskam, City Clerk
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CA.A Page 8 of 141
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Claims Vouchers July 30, 2014
Department: Attachments: Budget Impact:
Finance Voudiers $0
Administrative Recommendation:
City Council approve the claims vouchers.
Background Summary:
Claims voucher numbers 429843 through 430042 in the amount of $1,395,719.52
and three wire transfers in the amount $3,068.75 and dated August 4, 2014.
Reviewed by Council Committees:
Finance
Councilmember: Staff: Coleman
Meeting Date: August 4, 2014 Item Number: CA.B
CA.B AUBURN * MORE THAN YOU IMAGINED Page 9 of 141
vchlist
Voucher List
Page: 1
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
185
7/23/2014
023061 PENSER NORTH AMERICA INC
31177 &31178
2014 TIME LOSS, MEDICALAND PPD CLAIM
503.00.580.303.25
1,019.24
Total:
1,019.24
186
7/28/2014
001320 STEWART TITLE COMPANY
ESCROW #1400200499
EARNEST MONEY - CALHOUN PROPERTY -
432.00.590.100.65
1,000.00
Total:
1,000.00
187
7/30/2014
023061 PENSER NORTH AMERICA INC
31283 &31284
2014 TIME LOSS, MEDICALAND PPD CLAIM
503.00.580.303.25
1,049.51
Total :
1,049.51
429843
7/18/2014
391840 WA STATE DEPT OF LICENSING
2NDQTR2014
Dyed Diesel Fuel Use 2nd Quarter Tax
550.00.548.150.49
408.38
Total :
408.38
429844
7/28/2014
392040 WA STATE DEPT TRANSPORTATION
OFUC #1 -17 -10167
Surplus real estate purchase 1 -17 -10167
432.00.590.100.65
70, 500.00
Total :
70,500.00
429845
7/28/2014
008531 MADRID, EVELYN
2014 SENIOR REBATE
2014 SENIOR UTILITY REBATE PROGRAM
430.343.401
130.82
2014 SENIOR UTILITY REBATE PROGRAM
431.343.501
130.32
2014 SENIOR UTILITY REBATE PROGRAM
433.343.501
238.74
2014 SENIOR UTILITY REBATE PROGRAM
432.343.831
107.20
2014 SENIOR UTILITY REBATE PROGRAM
Page: 1
CA. B
Page 10 Of 141
vchlist
Voucher List
Page: 2
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429845
7/28/2014
008531 MADRID, EVELYN
(Continued)
434.343.751
92.42
Total:
699.50
429846
7/28/2014
391980 WA STATE DEPT OF REVENUE
2NDQTR2014
2ND QTR 2014 LEASEHOLD EXCISE TAX
651.237.120
28, 703.66
Total:
28,703.66
429847
8/4/2014
022844 4LEAF INC.
J1824J
AUB HIGH SCHOOL PROF INSP SVS - INV
001.17.524.200.41
480.00
Total:
480.00
429848
8/4/2014
021362 ABERNETHY, JAMES
081014ENTERTAINMENT
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
300.00
Total:
300.00
429849
8/4/2014
023983 AKHTAR, ROBERT
REBATE
WATER UTILITY REBATE PROGRAM
430.00.534.100.41
188.00
Total:
188.00
429850
8/4/2014
023976 ALLEN, KARON
1806972
PARKS REFUND
001.347.699
10.00
1806973
PARKS REFUND
001.347.699
10.00
1806974
PARKS REFUND
001.347.699
10.00
1806975
PARKS REFUND
001.347.699
136.00
Page: 2
CA. B
Page 11 Of 141
vchlist Voucher List Page: 3
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429850
8/4/2014
023976 023976 ALLEN, KARON
(Continued)
Total:
166.00
429851
8/4/2014
007195 AMEC ENVIRONMENTAND
S22720790
PROF SVS FOR DORCO PROPERTY ACQ - INV
321.00.576.802.61
2,293.00
Total:
2,293.00
429852
8/4/2014
018183 ANDERSON, RONALD W.
0717141 NV
POLICE BACKGROUND INVESTIGATION - ERIC
001.13.516.710.41
948.14
Total:
948.14
429853
8/4/2014
020356 APPLE INC.
4288191498
iPad Air WiFi + Cellular forAT &T 16GB
518.00.518.880.35
6,160.00
2 -year AppleCare+ for iPad
518.00.518.880.49
890.00
Sales Tax
518.00.518.880.35
585.20
Sales Tax
518.00.518.880.49
84.55
Total:
79719.75
429854
8/4/2014
006618 ARCHER CONSTRUCTION INC
13 -07/ #8 &FINAL
Lea Hill Safe Route to School
102.00.594.420.65
4,615.77
Total:
49615.77
429855
8/4/2014
022014 AT PRODUCTIONS
HSMUSICAL
SOUND TECH SERVICES AT THE AUBURN AVE
001.33.575.280.41
206.96
SHOWCALL
SOUND TECH SERVICES AT THE AUBURN AVE
001.33.575.280.41
387.50
Total:
594.46
429856 8/4/2014 114710 AUBURN CHAMBER OF COMMERCE
24487A
CA. B Page 12 Of 141 Page: 3
vchlist Voucher List Page: 4
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429856
8/4/2014
114710 AUBURN CHAMBER OF COMMERCE
(Continued)
8/2014 tourism svcs & visitor
001.98.558.100.49
3,333.34
8/2014 tourism svcs & visitor
104.00.557.300.41
3,750.00
Total:
7,083.34
429857
8/4/2014
002493 AUBURN FOOD BANK
2NDQTR2014- GF13/1401
Human Services funding for Emergency
001.12.562.100.41
8,750.00
2N DQT R2014 -G F 13/1402
Human Services funding for Community
001.12.562.100.41
2,500.00
C /A:VOUCHER
Emergency Housing Program via the
001.12.562.100.41
2,860.20
Total:
14,110.20
429858
8/4/2014
115160 AUBURN GYMNASTICS CENTER, INC
41091
PRESCHOOL GYMNASTICS CAMP: -
001.33.574.240.41
170.00
41095
GYMNASTIC CLASSES: -
001.33.574.240.41
450.00
Total:
620.00
429859
8/4/2014
115535 AUBURN RESPITE PROGRAM
2NDQTR2014- GF13/1403
Human Services funding for program
001.12.562.100.41
2,500.00
Total:
29500.00
429860
8/4/2014
115550 AUBURN SCHOOL DIST #408
14977
FACILITY USAGE FOR AROUND THE BELL
001.33.574.240.45
300.00
Total:
300.00
429861
8/4/2014
115610 AUBURN SIGN CO, INC
33193
CA. B Page 13 Of 141 Page: 4
vchlist Voucher List Page: 5
07/30/2014 2:01:04PM City of Au burn
Bank code:
Voucher
000
Date
Vendor
Invoice
Description /Account
Amount
429861
8/4/2014
115610 AUBURN SIGN CO, INC
(Continued)
National Night Out banners
518.00.518.780.41
1,500.00
Sales Tax
518.00.518.780.41
142.50
Total:
1,642.50
429862
8/4/2014
115700 AUBURN SYMPHONY ORCHESTRA
0710141 NV
CULTURALAND MUSIC APPRECIATION SERVICES
001.33.573.201.41
25, 000.00
Total:
25,000.00
429863
8/4/2014
115730 AUBURN TRAVEL FUND
3300
PER DIEM -M MCNABB, WSTOATRAINING IN
001.21.521.100.43
100.80
Total:
100.80
429864
8/4/2014
115850 AUBURN YOUTH RESOURCES
2NDQTR2014- GF13/1404
Human Services funding for ACAP
001.12.562.100.41
5,000.00
2N DTQ R2014 -G F 13/1405
Human Services funding for Youth
001.12.562.100.41
21, 250.00
Total:
26,250.00
429865
8/4/2014
005768 AVIATION MANAGEMENT GROUP LLC
63744
2014 MGMT SERVICES ATAIRPORT @ $29,780
435.00.546.100.41
29, 780.00
Total:
29,780.00
429866
8/4/2014
021478 B.T. RHYTHM
081014PERF
PERFORMANCE ATAUBURN'S FARMERS MARKET
001.33.573.201.41
150.00
Total:
150.00
429867
8/4/2014
020822 BANK OFAMERICA/SCARSELLABROS
11- 01/ #25 &FINAL
M Street SE Grade Separation (Underpass)
CA. B Page 14 Of 141 Page: 5
vchlist Voucher List Page: 6
07/30/2014 2:01:04PM City of Au burn
Bank code: 000
Voucher Date Vendor Invoice Description /Account
429867 8/4/2014 020822 BANK OF AMERICA/SCARSELLA BROS (Continued)
102.00.594.420.65
Total:
429868 8/4/2014 023950 B -FORCE PROTECTION SECURITY IN 0312
429869 8/4/2014 013337 BIRTH TO THREE DEVELOPMENT
429870 8/4/2014 286220 BNSF RAILWAY COMPANY
429871 8/4/2014 014808 BONNEY LAKE BICYCLE INC
429872 8/4/2014 010401 BOSWELL, ANDY
429873 8/4/2014 021314 BOWERS, MARY ELLEN
JULY /AUG PARKS SECURITY
Amount
3,051.29
3,051.29
1,750.00
1,750.00
2,500.00
2,500.00
6,318.00
6,318.00
54.35
54.35
150.00
150.00
365.00
500.00
865.00
CA. B Page 15 Of 141 Page: 6
001.33.576.100.41
Total
2N DFQTR2014 -G F13/140
Human Services funding for Family
001.12.562.100.41
Total
PERMIT 14 -49507
BNSF Permit Processing Fee (Permit
430.00.590.100.65
Total
82000
SEDILLO: REAR BICYCLE CASSETTE
001.21.521.200.31
Total
072214REIMB
Andy Boswell boot reimbursement
001.42.542.300.22
Total
080614EVENT
LEADING ARTRAGEOUS ACTIVITIES @ SUMMER
001.33.573.201.41
080614PIANOS
6/22 & 8/6 PIANOS ON PARADE ARTIST
001.33.573.201.41
Total
Amount
3,051.29
3,051.29
1,750.00
1,750.00
2,500.00
2,500.00
6,318.00
6,318.00
54.35
54.35
150.00
150.00
365.00
500.00
865.00
CA. B Page 15 Of 141 Page: 6
vchlist
Voucher List
Page: 7
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429874
8/4/2014
012304 BROWN AND CALDWELL
14218410
Comprehensive Sewer Plan Update,
431.00.590.100.65
13,169.55
Total:
13,169.66
429875
8/4/2014
023952 BROWN, RODNEY
1806138
PARKS REFUND
001.347.699
200.00
1806139
PARKS REFUND
001.347.699
1,060.00
Total:
1,260.00
429876
8/4/2014
023954 CAMPBELL, BARBARA
007497
UTILITY REFUND - 2620 ALPINE ST SE
430.233.100
178.53
Total:
178.53
429877
8/4/2014
023774 CARPET SQUARE RECORDS
DEPOSIT
DEPOSIT /BRAVO PERFORMANCE
001.33.573.201.41
1,140.00
Total:
1,140.00
429878
8/4/2014
000285 CARTEGRAPH SYSTEM, INC
40135
Implementation services -
518.00.518.880.41
6,000.00
Total:
69000.00
429879
8/4/2014
131680 CATHOLIC COMMUNITY SERVICE
2NDQTR2014- GF13/1408
Human Services funding for HOME
001.12.562.100.41
3,750.00
Total:
39750.00
429880
8/4/2014
131680 CATHOLIC COMMUNITY SERVICE
2NDQTR2014- GF13/1407
Human Services funding for Katherine's
001.12.562.100.41
1,250.00
Page: 7
CA. B
Page 16 Of 141
vchlist Voucher List Page: 8
07/30/2014 2:01:04PM City of Au burn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
429880 8/4/2014 131680 131680 CATHOLIC COMMUNITY SERVICE (Continued) Total: 1,250.00
429881 8/4/2014 021854 CENTURY WEST ENGINEERING CORP 234347
429882 8/4/2014 370450 CENTURYLINK
429883 8/4/2014 132610 CHILDRENS HOME SOCIETY OF WA
080414PHONES
CP1324 airport asphalt rehab & seal
435.00.590.100.65
PHONE USAGE JULY - AUGUST 2014
430.00.534.100.42
PHONE USAGE JULY - AUGUST 2014
434.00.537.100.42
PHONE USAGE JULY - AUGUST 2014
518.00.518.880.42
PHONE USAGE JULY - AUGUST 2014
505.00.524.500.42
PHONE USAGE JULY - AUGUST 2014
431.00.535.800.42
PHONE USAGE JULY - AUGUST 2014
436.00.536.100.42
PHONE USAGE JULY - AUGUST 2014
550.00.548.100.42
PHONE USAGE JULY - AUGUST 2014
430.00.534.800.42
PHONE USAGE JULY - AUGUST 2014
432.00.535.900.42
PHONE USAGE JULY - AUGUST 2014
001.33.576.680.42
2N DQT R2014 -G F 13/1410
Human Services funding for Auburn
001.12.562.100.41
2N DQT R2014 -G F 13/1411
Human Services funding for
001.12.562.100.41
Total
Total
389.76
389.76
8.56
4.28
201.18
45.69
976.10
4.28
4.27
1,186.92
359.85
327.32
3,118.45
5,000.00
2,500.00
CA. B Page 17 Of 141 Page: 8
vchlist Voucher List Page: 9
07/30/2014 2:01:04PM City of Au burn
Bank code: 000
Voucher
Date
Vendor
Invoice
Description /Account
429883
8/4/2014
132610 132610 CHILDRENS HOME SOCIETY OF WA (Continued)
Total:
429884
8/4/2014
013657 CHRIST COMMUNITY FREE CLINIC
2NDQTR2014- GF13/1412
Human Services funding for Medical
001.12.562.100.41
Total:
429885
8/4/2014
115760 CITY OF AUBURN
080414UTILITIES
WATER- SEWER -STORM JUNE /JULY 2014
505.00.524.500.47
WATER- SEWER -STORM JUNE /JULY 2014
001.33.576.100.47
WATER- SEWER -STORM JUNE /JULY 2014
001.42.542.300.47
WATER- SEWER -STORM JUNE /JULY 2014
431.00.535.800.47
WATER- SEWER -STORM JUNE /JULY 2014
430.00.534.800.47
WATER- SEWER -STORM JUNE /JULY 2014
432.00.535.900.47
WATER- SEWER -STORM JUNE /JULY 2014
102.00.594.420.47
Total:
429886
8/4/2014
281810 CITY OF SEATTLE POLICE DEPT
P1106153
PAYMENT ON BEHALF OF V -NET
652.00.521.211.51
Total:
429887
8/4/2014
023892 COLLINS, AMY NICOLE
080614PIANOS
6/22 & 8/6 PIANOS ON PARADE ARTIST
001.33.573.201.41
Total:
429888
8/4/2014
023374 COMPUCOM SYSTEMS INC
62358917
OS licensing for secondary Ocularis
Amount
7,500.00
5,000.00
5,000.00
908.36
2,575.31
29.24
87.19
331.90
58.48
18.78
4,009.26
2,523.00
2,523.00
500.00
500.00
CA. B Page 18 Of 141 Page: 9
vchlist Voucher List Page: 10
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429888
8/4/2014
023374 COMPUCOM SYSTEMS INC
(Continued)
518.00.518.880.49
1,139.84
Sales Tax
518.00.518.880.49
108.29
62364828
Microsoft Project 2013 SNGL MVL for KS
518.00.518.880.49
364.32
Sales Tax
518.00.518.880.49
34.61
Total:
1,647.06
429889
8/4/2014
011708 CONSOLIDATED PRESS PRINTING
11959
5,000 Soundbites Postcards
518.00.518.780.41
592.96
3,952 Mailing prep
518.00.518.780.41
220.33
Sales Tax
518.00.518.780.41
77.26
Total:
890.66
429890
8/4/2014
014391 COPPER FALLS RESTAURANT
0717141 NV
NINE & DINE PROMO 7/14 -7/17
651.237.142
100.00
Total:
100.00
429891
8/4/2014
134762 COSGROVE, PATRICIA
072214REIMB
MILEAGE REIMB TO MTGS 5/1/14 - 7/22/14
001.33.575.300.43
442.40
Total:
442.40
429892
8/4/2014
021702 CRAWFORD CODRINGTON LEGAL PLLC
13
PUBLIC DEFENSE SERVICES RENDERED #13
001.13.512.500.41
1,400.00
Total:
1,400.00
429893 8/4/2014 023891 DAVIDSON. CARY WARREN
080914ENTERTAINMENT
CA. B Page 19 Of 141 Page: 10
vchlist
Voucher List
Page: 11
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429893
8/4/2014
023891 DAVIDSON, CARY WARREN
(Continued)
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
100.00
Total:
100.00
429894
8/4/2014
013675 DAWN
2NDQTR2014- GF13/1416
Human Services funding for Continuum of
001.12.562.100.41
2,250.00
Total:
2,260.00
429895
8/4/2014
023960 DEAL, DICK
031980
UTILITY REFUND - 1413 12TH ST NE
430.233.100
176.74
Total:
176.74
429896
8/4/2014
016189 DEEP ROOTED MUSIC LLC
081314PERF
8/13/14 PERF @ KIDS SUMMER STAGE ON
001.33.573.201.41
400.00
Total:
400.00
429897
8/4/2014
142280 DON SMALL & SONS OIL DIST CO
59657
Bulk gasoline for M &O facility.
550.141.100
24, 615.70
Sales Tax
550.141.100
3,530.04
AU G2014
2014 PARKING LOT LEASE @ $1,300 / MONTH
505.00.524.500.45
1,300.00
Total:
29,446.74
429898
8/4/2014
023973 DONG, TO
074634
UTILITY REFUND - 5165 S 303RD PL
432.233.100
61.05
Total:
61.06
429899
8/4/2014
023956 DORCO INC
014856
UTILITY REFUND - 1140AUBURN WAY S
Page: 11
CA. B
Page 20 Of 141
vchlist
Voucher List
Page: 12
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429899
8/4/2014
023956 DORCO INC
(Continued)
430.233.100
33.13
014858
UTILITY REFUND - 1138 AUBURN WAYS
430.233.100
707.31
067192
UTILITY REFUND - 909 12TH ST SE
430.233.100
26.48
074518
UTILITY REFUND - 911 12TH ST SE
430.233.100
41.87
Total:
808.79
429900
8/4/2014
020587 EASYTONE LLC
081514PERF
8/15/14 PREF. FOR SUMMER SOUNDS AND
001.33.573.901.41
950.00
Total:
950.00
429901
8/4/2014
023959 EMPLIT, GREGORY & DEBRA
030479
UTILITY REFUND - 12968 SE 301 ST ST
430.233.100
120.52
Total:
120.52
429902
8/4/2014
010866 EPIC EVENTS & PROMOTION, INC
080114EVENT
8/1/14 CINEMA SERVICES & EQUIPMENT FOR
001.33.573.901.41
2,847.00
Total:
2,847.00
429903
8/4/2014
010866 EPIC EVENTS & PROMOTION
081514EVENT
8/15 SERVICES & EQUIPMENT FOR SUMMER
001.33.573.901.41
2,847.00
Total:
2,847.00
429904
8/4/2014
151770 EQUIFAX INFORMATION SVS, INC
8613845
CREDIT CHECKS - INVOICE #8613845
001.13.516.100.49
50.92
$30 CREDIT FOR INVOICE SERVICE FEES FOR
Page: 12
CA. B
Page 21 Of 141
vchlist
Voucher List
Page: 13
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429904
8/4/2014
151770 EQUIFAX INFORMATION SVS, INC
(Continued)
001.13.516.100.49
-30.00
Total:
20.92
429905
8/4/2014
021364 FABULOUS MURPHTONES LLC
080914ENTERTAINMENT
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
1,200.00
081014ENTERTAINMENT
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
1,500.00
Total:
2,700.00
429906
8/4/2014
018007 FARMER, WILLIAM G.
080714PERF
8/7/14 SOUND BITES PERFORMANCE
001.33.573.901.41
700.00
Total:
700.00
429907
8/4/2014
020637 FEHR & PEERS ASSOCIATES, INC
94072 -01
Comprehensive Transportation Plan
001.32.532.200.41
1,260.00
94449 -02
Comprehensive Transportation Plan
001.32.532.200.41
2,137.50
Total:
3,397.50
429908
8/4/2014
161085 FIRSTAMERICAN TITLE INS CO
874 -W2014 -29762
RECORDING FEES FOR LAND USE DOCUMENTS
001.15.514.300.49
302.00
874 -W2014 -29763
RECORDING FEES FOR LAND USE DOCUMENTS
001.15.514.300.49
75.00
874 -W2014 -29765
RECORDING FEES FOR LAND USE DOCUMENTS
001.15.514.300.49
465.00
Total:
842.00
429909
8/4/2014
023979 FISHER, STEVEN E.
081014ENTERTAINMENT
Page: 13
CA. B
Page 22 Of 141
vchlist
Voucher List
Page: 14
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429909
8/4/2014
023979 FISHER, STEVEN E.
(Continued)
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
100.00
Total:
100.00
429910
8/4/2014
022340 FOUNTAINE, SUSAN
080614PIANOS
PIANOS ON PARADE ARTIST
001.33.573.201.41
300.00
Total:
300.00
429911
8/4/2014
170030 G C SYSTEMS, INC.
000004073
Annual Rebuild & Inspection of PRV's
430.00.534.800.48
18, 252.00
Sales Tax
430.00.534.800.48
1,733.94
Total:
19,985.94
429912
8/4/2014
170330 GALLION, PAM
072214REIMB
SUPPLIES FOR PARKS PROGRAMS
001.33.574.240.31
149.87
Total:
149.87
429913
8/4/2014
019276 GLOBAL SECURITY AND
4155383
SECURITY AT MARY OLSON FARM
001.33.575.300.41
179.85
REFUND
PAYMENT MADE IN ERROR -SH BE CRYWOLF
001.263.900
24.00
Total:
203.85
429914
8/4/2014
017578 GOLDER ASSOCIATES INC.
387039
FULLMER WELLFIELD IMPROVEMENTS-DESIGN-
430.00.590.100.65
98, 876.07
FULLMER WELLFIELD IMPROVEMENTS-DESIGN-
430.00.590.100.65
81, 541.59
388612
Page: 14
CA. B
Page 23 Of 141
vchlist Voucher List Page: 15
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429914
8/4/2014
017578 GOLDER ASSOCIATES INC.
(Continued)
FULLMER WELLFIELD IMPROVEMENTS-DESIGN-
430.00.590.100.65
76, 085.39
389037
WELL ONE IMPROVEMENT PROJECT -
430.00.590.100.65
17, 284.25
Total:
273,787.30
429915
8/4/2014
012454 GOODBYE GRAFFITI SEATTLE
20432
GRAFFITI REMOVAL FOR PARKS MAINT.
001.33.576.100.41
883.67
20433
GRAFFITI REMOVAL FOR PARKS MAINT.
001.33.576.100.41
620.87
Total:
1,504.54
429916
8/4/2014
021479 HAMM, MIKE
0718141 NV
PROPS FOR THEATER CAMP
001.33.575.280.31
488.27
Total:
488.27
429917
8/4/2014
006237 HARLOWS BUS SALES, INC
076874
UTILITY REFUND - 1240 W MAIN ST
434.233.100
600.00
Total:
600.00
429918
8/4/2014
023966 HARRIS, JAMES
063606
UTILITY REFUND - 1431 50TH ST NE
430.233.100
236.53
Total:
236.53
429919
8/4/2014
023957 HART, JUDY
022439
UTILITY REFUND - 211 K ST SE
430.233.100
230.87
Total:
230.87
429920 8/4/2014 023974 HERLEY, PETER
077117
CA. B Page 24 Of 141 Page: 15
vchlist
Voucher List
Page: 16
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429920
8/4/2014
023974 HERLEY, PETER
(Continued)
UTILITY REFUND - 902 52ND ST SE
434.233.100
154.36
Total:
154.36
429921
8/4/2014
023894 HOUGH, VALERIE
081314 /EVENT
8/13/14 ARTRAGEOUS ACTIVITY AT SUMMER
001.33.573.201.41
250.00
Total:
250.00
429922
8/4/2014
183150 HUMAN RESOURCE SERVICES NW
0724141 NV
UNEMPLOYMENT COMPENSATION MANAGEMENT
501.00.517.700.41
207.00
Total:
207.00
429923
8/4/2014
002701 INFORM PUGET SOUND
2589
POSTER DISTRIBUTION FOR SPECIAL EVENTS
001.33.573.901.44
240.00
2590
ADVERTISING POSTER DIST.
001.33.575.300.44
342.00
Total:
582.00
429924
8/4/2014
007855 INTEGRATELECOM
12163091
PHONE SERVICE 7/8/14 - 8/7/14
001.33.576.600.42
112.90
PHONE SERVICE 7/8/14 - 8/7/14
001.33.576.680.42
313.02
PHONE SERVICE 7/8/14 - 8/7/14
518.00.518.880.42
2,264.72
PHONE SERVICE 7/8/14 - 8/7/14
001.33.575.280.42
151.97
PHONE SERVICE 7/8/14 - 8/7/14
436.00.536.100.42
88.63
PHONE SERVICE 7/8/14 - 8/7/14
001.33.574.100.42
44.10
Page: 16
CA. B
Page 25 Of 141
vchlist
Voucher List
Page: 17
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429924
8/4/2014
007855 INTEGRATELECOM
(Continued)
PHONE SERVICE 7/8/14 - 8/7/14
430.00.534.800.42
44.10
Total:
3,019.44
429925
8/4/2014
018911 IWASAKI, JOANNE
41215
WATERCOLOR CLASSES AT THE SENIOR CENTER:
001.33.574.210.41
396.00
Total:
396.00
429926
8/4/2014
015588 J DORBRITZ, AIA
08- 06/N/18
CP1303 CITY HALL PH 2 REMODEL - INV
328.00.594.190.65
5,386.62
08- 06/N/19
CP1303 CITY HALL PH 2 REMODEL - INV
328.00.594.190.65
3,812.77
Total:
9,199.39
429927
8/4/2014
003148 JACKSON, KILE
080814ENTERTAINMENT
ENTERTAINMENT FOR AUBURN DAYS
001.12.557.200.41
1,000.00
Total:
1,000.00
429928
8/4/2014
012244 JILLIAN ENTERPRISES, LLC
AUG2014
2014 THEATER LEASE @ $6369.68/MO
001.33.575.280.75
4,020.58
2014 THEATER LEASE @ $6369.68/MO
001.33.575.280.83
2,349.10
Total:
69369.68
429929
8/4/2014
018916 JOHNSON, KEVIN
072514REIMB
PAYMENT ON BEHALF OF V -NET
652.00.521.212.49
40.00
Total:
40.00
429930
8/4/2014
210360 KCADMIN BLDG
FILING FEES
FILING FEES, LIENS
Page: 17
CA. B
Page 26 Of 141
vchlist Voucher List Page: 18
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429930
8/4/2014
210360 K C ADMIN BLDG
(Continued)
430.00.534.110.41
352.00
Total:
352.00
429931
8/4/2014
210360 KING COUNTY RADIO
00438074
466AWG1213- 736766: RADIO WOULD NOT
001.21.521.200.48
57.62
00438075
205CHK6618- 736903: RADIO WOULD NOT SCAN
001.21.521.200.48
57.62
Total:
115.24
429932
8/4/2014
008841 KING COUNTY PROSECUTORS OFFICE
JUNE2014
PAYMENT ON BEHALF OF V -NET
652.00.521.210.51
8,054.89
Total:
8,054.89
429933
8/4/2014
211210 KING COUNTY UMPIRESASSOC
0719141 NV
UMPIRE'S FOR 2014 ADULT SOFTBALL LEAGUES
001.33.574.240.41
748.00
Total:
748.00
429934
8/4/2014
023970 KNOTT, ANDREW
066891
UTILITY REFUND - 117 G ST SW
430.233.100
200.00
Total:
200.00
429935
8/4/2014
023948 KONCSEK PHOTOGRAPHY DESIGN
080614PIANOS
6/22 & 8/6 PIANOS ON PARADE ARTIST
001.33.573.201.41
500.00
Total:
500.00
429936
8/4/2014
002076 KOSKO, ALAN
071214LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.210.25
973.79
Total:
973.79
CA. B Page 27 Of 141 Page: 18
vchlist
Voucher List
Page: 19
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429937
8/4/2014
023980 LANCASTER, DANIEL E.
40848
LACROSSE CAMP: -
001.33.574.240.41
420.00
Total:
420.00
429938
8/4/2014
010098 LAW OFFICE OF KURT STENDER PLL
2567
CONFLICT ATTORNEY SERVICES RENDERED
001.13.512.500.41
200.00
2568
CONFLICT ATTORNEY SERVICES RENDERED
001.13.512.500.41
200.00
2570
CONFLICT ATTORNEY SERVICES RENDERED
001.13.512.500.41
200.00
Total:
600.00
429939
8/4/2014
023968 LAWRENCE, TIMOTHY & GINA
066390
UTILITY REFUND - 6639 ELIZABETH AVE SE
433.233.100
36.79
Total:
36.79
429940
8/4/2014
023965 LEAVITT, AARON
063358
UTILITY REFUND - 6527 ELIZABETH LOOP SE
431.233.100
42.01
UTILITY REFUND - 6527 ELIZABETH LOOP SE
433.233.100
188.91
Total:
230.92
429941
8/4/2014
023964 LEMANSKI, NATHAN & MELISSA
060850
UTILITY REFUND - 5129 FRANCIS CT SE
430.233.100
244.65
Total:
244.66
429942
8/4/2014
018725 LENIHAN, LAINE
072514 /LEADER
CSI CAMP, BIOLOGICAL FORENSICS LEADER
001.33.574.240.41
260.00
Page: 19
CA. B
Page 28 Of 141
vchlist Voucher List Page: 20
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429942
8/4/2014
018725 018725 LENIHAN, LAINE
(Continued)
Total:
260.00
429943
8/4/2014
023981 LOCKARD, BRYCE J.
081014ENTERTAINMENT
AUBURN DAYS MC
001.12.557.200.41
300.00
Total:
300.00
429944
8/4/2014
023958 LOWERY, BRYAN
029378
UTILITY REFUND - 11832 SE 316TH PL
430.233.100
120.08
Total:
120.08
429945
8/4/2014
012329 LUMINANCE MEDIASERVICES
080814A
SOUND & STAGE FOR AUBURN CULTURAL
001.12.557.200.41
1,752.00
080814B
MAIN STAGE & LIGHTS FOR AUBURN DAYS
001.12.557.200.41
1,642.50
Total:
3,394.50
429946
8/4/2014
021051 MACDONALD MILLER FACILITY
PM039879
AG -S -071 HVAC Repair & Maintenance -
505.00.524.500.41
2,933.51
PM040049
AG -S -071 HVAC Repair & Maintenance -
505.00.524.500.41
12,092.11
Total:
15,025.62
429947
8/4/2014
016074 MAUL FOSTER &ALONGI, INC
20556BAL
CP0746 DESGN INV. 20934 DATED JULY 11,
432.00.590.100.65
17, 250.00
20934
CP0746 DESGN INV. 20934 DATED JULY 11,
432.00.590.100.65
11, 048.83
Total:
28,298.83
429948 8/4/2014 023146 MEAD & HUNT INC.
244612
CA. B Page 29 Of 141 Page: 20
vchlist
Voucher List
Page: 21
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429948
8/4/2014
023146 MEAD & HUNT INC.
(Continued)
CP1321 Airport WHA and plan
435.00.590.100.65
2,085.67
Total: 2,085.67
429949
8/4/2014
023971 MEDRES, JOHN
067130
UTILITY REFUND - 12840 SE 307TH PL
430.233.100
347.61
Total: 347.61
429950
8/4/2014
023969 MEEK, RICHARD & GWENDOLYN
066717
UTILITY REFUND - 913 PIKE ST NW
430.233.100
220.31
Total: 220.31
429951
8/4/2014
018962 MENDOZA, TERRY
080414PC
REPLENISH PD PETTY CASH FUND -
001.21.521.100.31
23.72
CAKE & OTHER REFRESHMENTS FOR SGT
001.21.521.100.31
35.98
PARKING WHILE ATTENDING TRAINING IN
001.21.521.100.49
15.00
DISINFECTANT /SANITIZING WIPES FOR
001.21.521.100.31
44.28
TOLLS TO CROSS THE TNB (TACOMA NARROWS
001.21.521.210.49
5.25
FASTPITCH SOFTBALLS FOR KIDS DAY EVENT
001.21.521.230.31
43.79
LUNCH FOR OFFICERS WORKING KIDS DAY
001.21.521.230.31
46.00
PARKING IN SEATTLE FOR COURT (VOJIR)
001.21.521.200.49
12.00
PARKING IN SEATTLE FOR COURT CN
001.21.521.200.49
15.00
FOOD FOR CRIME SCENE TEAM - CALLOUT ON
001.21.521.210.31
66.72
Page: 21
CA. B
Page 30 Of 141
vchlist Voucher List Page: 22
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429951
8/4/2014
018962 MENDOZA, TERRY
(Continued)
LUNCH FOR DETECTIVES AND IN- CUSTODY
001.21.521.210.31
49.73
Total:
357.47
429952
8/4/2014
232320 MENTZER, JILL
0614141 NV
LAUNDRY - SPECIAL OLYMPICS UNIFORMS
001.33.574.240.49
91.25
Total:
91.25
429953
8/4/2014
233000 MICROFLEX INC
00021910
6/2014 tax audit program
001.14.514.230.41
71.84
Total:
71.84
429954
8/4/2014
023659 MIDVALE ELECTRIC INC
4514
AST NW RAIL XING MAINTENANCE -
001.32.532.200.41
1,241.73
4544
AST NW RAIL XING MAINTENANCE -
001.32.532.200.41
827.82
Total:
2,069.55
429955
8/4/2014
023188 M I G INC
0037651
PROF SVS FOR VISIONING PROJECT- INV
001.17.558.100.41
17, 078.42
0037908
AG -C -437 PROF SVS FOR VISIONING PROJECT
001.17.558.100.41
9,032.97
Total:
269111.39
429956
8/4/2014
023962 MILES, JERRY & JENNIFER
056863
UTILITY REFUND - 1827 66TH ST SE
431.233.100
148.49
Total:
148.49
429957 8/4/2014 022484 MILLER, JENNIFER
0719141 NV
CA. B Page 31 Of 141 Page: 22
vchlist
Voucher List
Page: 23
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429957
8/4/2014
022484 MILLER, JENNIFER
(Continued)
COSTUMES FOR YOUTH THEATER CAMP
001.33.575.280.31
97.59
Total:
97.59
429958
8/4/2014
023532 MORRIS, DAMARA CHERIE JACOBS
080114EVENTS
ARTACTIVITYAT PETPALOOZAAND SUMMER
001.33.573.201.41
200.00
Total:
200.00
429959
8/4/2014
000290 MULTI SERVICE CENTER
2NDQTR2014- BG1302
CDBG funded agency support for
119.00.559.200.41
2,500.00
2N DQT R2014 -G F 13/1420
Human Services funding for Emergency
001.12.562.100.41
2,000.00
Total:
4,500.00
429960
8/4/2014
020886 MURANTE, LARRY
081714PERF
8/17/14 ENTERTAINMENT AT THE AUBURN
001.33.573.201.41
175.00
Total:
175.00
429961
8/4/2014
023977 MURPHY, FRANK C.
080914ENTERTAINMENT
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
300.00
Total:
300.00
429962
8/4/2014
021853 MURRAY, SMITH &ASSOCIATES INC
12- 1360 -20
Water Facilities Evaluation
430.00.534.100.41
206.04
Total:
206.04
429963
8/4/2014
241920 NEIGHBORHOOD HOUSE
2NDQTR2014- GF13/1421
Human Services funding for Employment &
001.12.562.100.41
1,250.00
Page: 23
CA. B
Page 32 Of 141
vchlist Voucher List Page: 24
07/30/2014 2:01:04PM City of Au burn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
429963 8/4/2014 241920 241920 NEIGHBORHOOD HOUSE (Continued) Total: 1,250.00
429964 8/4/2014 242150 NEXTEL WEST CORP 230388811 -080
429965 8/4/2014 023978 OFF THE HOOK
429966 8/4/2014 250210 OFFICE DEPOT
429967 8/4/2014 122670 OFFICEMAX CONTRACT INC
Total
Total
Total
39.99
110.88
150.87
500.00
500.00
4.36
124.47
88.66
217.49
317.60
30.17
476.40
45.26
CA. B Page 33 Of 141 Page: 24
Sprint aircards June 15 - July 14, 2014
001.21.521.200.42
Sprint aircards June 15 - July 14, 2014
518.00.518.880.42
081014ENTERTAINMENT
ENTERTAINMENT ATAUBURN DAYS
001.12.557.200.41
1695061201
LARGE SPINE LABELS
001.33.575.300.31
706506255001
CD -R SPINDLE (6); CD ENVELOPES (10); CD
001.21.521.100.31
717705498001
3 HOLE PUNCH; CD ENVELOPES (10); STENO
001.21.521.100.31
682705
Copy paper - Parks -
518.00.518.780.31
Sales Tax
518.00.518.780.31
683493
Copy paper - Facilities -
518.00.518.780.31
Sales Tax
518.00.518.780.31
687707
Total
Total
Total
39.99
110.88
150.87
500.00
500.00
4.36
124.47
88.66
217.49
317.60
30.17
476.40
45.26
CA. B Page 33 Of 141 Page: 24
vchlist
Voucher List
Page: 25
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429967
8/4/2014
122670 OFFICEMAX CONTRACT INC
(Continued)
MUSEUM OFFICE SUPPLIES
001.33.575.300.31
75.38
687789
MUSEUM OFFICE SUPPLIES
001.33.575.300.31
13.55
716517
Packet printing - 7/14-
518.00.518.780.41
72.07
Sales Tax
518.00.518.780.41
6.84
716518
Packet printing - 7/14-
518.00.518.780.41
182.23
Sales Tax
518.00.518.780.41
17.31
727496
Copy paper - M &O-
518.00.518.780.31
99.15
Sales Tax
518.00.518.780.31
9.41
Total: 1,345.37
429968
8/4/2014
023403 OKAMOTO, CLIFFORD D.
081714PERF
ENTERTAINMENT AT THE AUBURN
001.33.573.201.41
100.00
Total: 100.00
429969
8/4/2014
021948 OTAK INC
000061400129
30th St NE Area Flooding -Phase 1
432.00.590.100.69
13, 590.43
Total: 13,590.43
429970
8/4/2014
020416 PAPAJOHN'S PIZZA
S3015 -14 -1003
PIZZA FOR PARKS AND RECREATIONAL
001.33.574.240.31
35.04
Page: 25
CA. B
Page 34 Of 141
vchlist
Voucher List
Page: 26
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429970
8/4/2014
020416 020416 PAPAJOHN'S PIZZA
(Continued)
Total:
35.04
429971
8/4/2014
012214 PEARL BUILDING SERVICES
7966
MONTHLY JANITORIAL SRVS FOR THE
001.33.576.100.41
400.00
7968
MONTHLY JANITORIAL SRVS FOR THE
001.33.576.100.41
250.00
7969
MONTHLY JANITORIAL SRVS FOR THE
001.33.576.100.41
250.00
7970
MONTHLY JANITORIAL SRVS FOR THE
001.33.576.100.41
300.00
Total:
1,200.00
429972
8/4/2014
010362 PEDIATRIC INTERIM CARE CTR
2NDQTR2014- GF13/1422
Human Services funding for Interim Care
001.12.562.100.41
2,500.00
Total:
29500.00
429973
8/4/2014
023061 PENSER NORTH AMERICA INC
38253
2014 MGMT FEES FOR L & I CLAIMS -
503.00.580.300.41
1,800.00
Total:
19800.00
429974
8/4/2014
012125 PERFECT DRIVE GOLF & UTILITY
2213674
24 2014 Club Car Golf Cars model
550.00.590.100.64
100, 824.00
Total:
1009824.00
429975
8/4/2014
023982 PERIPHERAL VISIONS INC
REFUND
INSPECTION FEE ON PERMIT TEN1 4-0001
001.321.900
63.00
Total:
63.00
429976
8/4/2014
015534 PETERSON, LESLEE JO
41637
Page: 26
CA. B
Page 35 Of 141
vchlist Voucher List Page: 27
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429976
8/4/2014
015534 PETERSON, LESLEE JO
(Continued)
MASSAGE CLASSES AT THE SENIOR CENTER: -
001.33.574.210.41
28.00
41647
MASSAGE CLASSES AT THE SENIOR CENTER: -
001.33.574.210.41
56.00
Total:
84.00
429977
8/4/2014
262760 PETTY, BRIAN
072914PC
REFRESHMENTS FOR TEEN TRIP THING
001.33.574.240.31
5.99
REFRESHMENTS FOR MOVIN ON UP CAMP
001.33.574.240.31
8.00
REFRESHMENTS FOR TEEN TRIP THING
001.33.574.240.31
11.10
WILD WAVES PARKING
001.33.574.240.49
30.00
MILK & ICE FOR DAYCAMP
001.33.574.240.31
10.26
STEWART HEIGHTS POOL ENTRY, TEEN TRIP
001.33.574.240.49
113.00
CONCESSION SUPPLIES FOR KIDS DAY
001.33.574.240.31
30.17
SUPPLIES FOR GARDENING CLASS
001.33.574.240.31
24.79
WATER BALLOONS FOR YGC
001.33.574.240.31
15.31
SUPPLIES FOR MOVIN ON UP CAMP
001.33.574.240.31
7.98
WOODLAND PARK ZOO, MOVIN ON UP CAMP
001.33.574.240.49
10.00
POPCORN FOR KIDS DAY
001.33.574.240.31
52.00
DAYCAMP SUPPLIES
001.33.574.240.31
28.40
CA. B Page 36 Of 141 Page: 27
vchlist Voucher List Page: 28
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429977
8/4/2014
262760 262760 PETTY, BRIAN
(Continued)
Total:
347.00
429978
8/4/2014
263070 PIERCE CO BUDGET & FINANCE DEP
AR161250
Signal fiber repair in cabinet. Pierce
001.32.532.200.48
492.91
Total:
492.91
429979
8/4/2014
263070 PIERCE COUNTYAUDITOR
FILING FEES
FILING FEES, LIENS
430.00.534.110.41
192.00
Total:
192.00
429980
8/4/2014
023955 PITMAN, DARINDA
013823
UTILITY REFUND - 1310 G ST SE
430.233.100
248.57
Total:
248.57
429981
8/4/2014
021330 PLAY - WELLTEKNOLOGIES
DB5432
LEGO CAMP CLASSES: -
001.33.574.240.41
1,760.00
ENGINEERING FUNDAMENTALS LEGO CAMP
001.33.574.240.41
2,530.00
Total:
4,290.00
429982
8/4/2014
014681 POULSEN, JANINE
072414REIMB
CDPW Team BBQ expenses -
001.32.532.200.49
237.70
CDPW Team BBQ expenses -
430.00.534.800.49
74.28
CDPW Team BBQ expenses -
432.00.535.900.49
74.28
CDPW Team BBQ expenses -
431.00.535.800.49
39.61
CDPW Team BBQ expenses -
001.42.542.300.49
29.71
CDPW Team BBQ expenses-
CA. B Page 37 Of 141 Page: 28
vchlist
Voucher List
Page: 29
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429982
8/4/2014
014681 POULSEN, JANINE
(Continued)
550.00.548.100.49
39.65
Table umbrellas, knives, spatulas for
550.00.548.150.35
307.98
Total:
803.21
429983
8/4/2014
023773 PUBLIC SAFETY TESTING INC
2014 -5671
SUBSCRIPTION FEES FEB - JUNE 2014
001.13.516.710.41
1,933.00
Total:
1,933.00
429984
8/4/2014
265220 PUGET SOUND ENERGY
080414ELE /GAS
ELECTRICAL & GAS CHARGES
505.00.524.500.47
28, 759.73
ELECTRICAL & GAS CHARGES
001.33.576.100.47
5,222.63
ELECTRICAL & GAS CHARGES
001.42.542.300.47
5,757.98
ELECTRICAL & GAS CHARGES
430.00.534.800.47
39, 563.96
ELECTRICAL & GAS CHARGES
431.00.535.800.47
1,492.94
ELECTRICAL & GAS CHARGES
432.00.535.900.47
991.30
ELECTRICAL & GAS CHARGES
102.00.594.420.65
39.40
Total:
81,827.94
429985
8/4/2014
020623 R.E. MULLINAX INVESTIGATIONS
14 -876
POLICE BACKGROUND INVESTIGATIONS -
001.13.516.710.41
1,300.00
Total:
1,300.00
429986
8/4/2014
020970 REBER RANCH INC.
854141
FARM ANIMAL SUPPLIES AT MARY OLSEN FARM
001.33.575.300.31
554.48
Page: 29
CA. B
Page 38 Of 141
vchlist Voucher List Page: 30
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429986
8/4/2014
020970 020970 REBER RANCH INC.
(Continued)
Total:
664.48
429987
8/4/2014
023779 RED HAWK FIRE & SECURITY
REFUND
WITHDREW APPLICATION FIR14 -0101
651.237.360
260.00
Total:
260.00
429988
8/4/2014
021676 RFI ENTERPRISES INC.
507797
Next Level High Definition Decoder
518.00.518.880.35
1,294.34
Sales Tax
518.00.518.880.35
122.96
508357
Repair /reinstall 2 parking garage
518.00.518.880.41
1,761.65
Sales Tax
518.00.518.880.41
167.36
Total:
3,346.31
429989
8/4/2014
020948 RICHMOND AMERICAN HOMES
073241
UTILITY REFUND - 29217 120TH WAY SE
431.233.100
7.98
UTILITY REFUND - 29217 120TH WAY SE
433.233.100
9.15
Total:
17.13
429990
8/4/2014
021040 R I CO H USA INC.
5031521337
Ricoh copiers - June usage -
518.00.518.880.45
176.13
HR
518.00.518.880.45
120.66
Annex 2nd FI N
518.00.518.880.45
247.62
Parks
518.00.518.880.45
155.66
Mayor
CA. B Page 39 Of 141 Page: 30
vchlist
Voucher List
Page: 31
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429990
8/4/2014
021040 RICOH USA INC.
(Continued)
518.00.518.880.45
75.38
Museum
518.00.518.880.45
5.66
Legal
518.00.518.880.45
65.35
Council
518.00.518.880.45
54.02
Clerks
518.00.518.880.45
84.95
Sales Tax
518.00.518.880.45
93.62
Total: 1,079.05
429991
8/4/2014
016186 RIGGS, DON
080614PERF
ENTERTAINMENT FOR PETPALOOZAAND KIDS
001.33.573.201.41
450.00
Total: 450.00
429992
8/4/2014
004859 S J C MANAGEMENT GROUP
065989
UTILITY REFUND - 526AABY DR NW
432.233.100
44.88
072680
UTILITY REFUND - 802 37TH ST SE #B
430.233.100
120.29
075288
UTILITY REFUND - 802 37TH ST SE #A
430.233.100
149.26
Total: 314.43
429993
8/4/2014
280505 SAM'S CLUB DIRECT
000320
DAY CAMP SUPPLIES
001.33.574.240.31
102.00
001100
CONCESSIONS FOR 4TH OF JULY
001.33.574.240.31
998.84
Page: 31
CA. B
Page 40 Of 141
vchlist Voucher List Page: 32
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date Vendor
Invoice
Description /Account
Amount
429993
8/4/2014 280505 SAM'S CLUB DIRECT
(Continued)
002334
SUPLLIES NEED FOR THE PRO SHOP
001.33.576.680.34
64.27
003134
FOOD, PAPER PRODUCTS AND PROGRAM
001.33.574.240.31
257.22
HAMBURGER PATTIES FOR THE SENIOR CENTER
001.33.574.210.31
77.34
003201
ITEMS FOR SPECIAL EVENTS AT THE SENIOR
001.33.574.210.31
112.52
003391
DAY CAMP SUPPLIES
001.33.574.240.31
199.57
003558
ITEMS FOR SPECIAL EVENTS AT THE SENIOR
001.33.574.210.31
74.80
008759
CONCESSIONS FOR 7/18 -20 SHOWS OF
001.33.574.240.31
277.02
009143
SUPPLIES FOR AROUND THE BELLAND OTHER
001.33.574.240.31
561.52
Total:
2,725.10
429994
8/4/2014 280600 SAN DIEGO POLICE EQUIP CO, INC
613122
SWAT. 9MM LUGER 115 GR TMJ LAWMAN (12K)
001.21.521.100.31
2,418.55
PATROL: 9MM LUGER 115 GR TMJ LAWMAN
001.21.521.200.31
2,015.46
613290
PATROL: 5.56MM 55 GRAIN FMJ BT ON
001.21.521.200.31
4,551.53
SWAT. 5.56MM 55 GRAIN FMJ BT ON
001.21.521.100.31
3,877.24
CA. B Page 41 Of 141 Page: 32
vchlist Voucher List Page: 33
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
429994
8/4/2014
280600 280600 SAN DIEGO POLICE EQUIP
CO, INC (Continued)
Total:
12,862.78
429995
8/4/2014
017018 SANDYS, DIANAAMARANTA
080614 /PIANOS
6/22 & 8/6 PIANOS ON PARADE ARTIST
001.33.573.201.41
500.00
081014 /ARTLEAD
LEAD ARTMAKING ACTIVITY ON 8/10/14
001.33.573.201.41
450.00
Total:
950.00
429996
8/4/2014
280865 SCARSELLA BROS INC
11- 01/ #25 &FINAL
M Street SE Grade Separation
102.00.594.420.65
57, 974.43
Total:
57,974.43
429997
8/4/2014
018353 SCHAFER, KENNETH
069576
UTILITY REFUND - 336 S DIVISION ST
430.233.100
140.22
Total:
140.22
429998
8/4/2014
023815 SCOTT, SAM
080714 /PIANOS
8/7/14 PIANOS & PIANO TUNING FOR PIANOS
001.33.573.201.41
825.00
Total:
825.00
429999
8/4/2014
022369 SENTINEL FIELD SERVICES
056326
UTILITY REFUND - 3403 M PL SE #B
430.233.100
25.49
Total:
25.49
430000
8/4/2014
023177 SHANNON & WILSON INC
90439BAL
WEST VALLEY HWY /29TH ST MUDSLIDE
001.32.532.200.41
630.91
Total:
630.91
430001
8/4/2014
023967 SHOU, KEN
066027
UTILITY REFUND - 7171 MONTEVISTA DR SE
CA. B Page 42 Of 141 Page: 33
vchlist
Voucher List
Page: 34
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
430001
8/4/2014
023967 SHOU, KEN
(Continued)
433.233.100
139.30
Total:
139.30
430002
8/4/2014
023769 SIGNAL TRAINING SOLUTIONS INC
2014 -1085
Railroad signal crossing training
001.32.532.200.49
1,500.00
Total:
1,500.00
430003
8/4/2014
023961 SIMKULET, CHARLES
034658
UTILITY REFUND - 2301 W ST NW
431.233.100
39.02
Total:
39.02
430004
8/4/2014
001004 SMITH, DANNY V.
081414PERF
8/14/14 SOUND BITES PERFORMANCE
001.33.573.901.41
1,000.00
Total:
1,000.00
430005
8/4/2014
015097 SOLARWINDS, INC.
IN179638
Budgeted License Addition -
518.00.518.880.49
4,795.00
Total:
4,795.00
430006
8/4/2014
011874 SOUND MENTAL HEALTH
2NDQTR2014- GF13/1427
Human Services funding for PATH
001.12.562.100.41
1,250.00
Total:
1,250.00
430007
8/4/2014
019140 SOUTH KING COUNCIL OF HUMAN
2NDQTR2014- GF13/1428
Human Services funding for Capacity
001.12.562.100.41
1,250.00
Total:
19250.00
430008
8/4/2014
019142 ST VINCENT DE PAUL
2NDQTR2014 -GF13 -1430
Human Services funding for Emergency
001.12.562.100.41
2,500.00
Page: 34
CA. B
Page 43 Of 141
vchlist Voucher List Page: 35
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
430008
8/4/2014
019142 019142 ST VINCENT DE PAUL
(Continued)
Total:
2,500.00
430009
8/4/2014
287020 SUMMIT LAW GROUP PLLC
68326
ATTORNEY BILL FOR TRAVEL TIME FOR
001.13.516.100.41
540.00
Total:
540.00
430010
8/4/2014
015574 SURPLUS AMMO &ARMS LLC
185
.223 REMINGTON 55 GR. FMJ AMMO-
001.21.521.100.31
3,345.23
Total:
3,345.23
430011
8/4/2014
021922 SYBIS LLC
0300
Annual Service of CyberLock System
430.00.534.800.41
4,920.00
Sales Tax
430.00.534.800.41
467.40
Total:
5,387.40
430012
8/4/2014
017021 TASKEY, MICHAEL WALTER
080614 /PIANOS
6/22 & 8/6 PIANOS ON PARADE ARTIST
001.33.573.201.41
500.00
Total:
500.00
430013
8/4/2014
018037 TECHNICAL SYSTEMS, INC.
7320 -024
SCADA SYSTEM IMPROVEMENTS-DESIGN-
431.00.590.100.65
209,137.04
SCADA SYSTEM IMPROVEMENTS-DESIGN-
432.00.590.100.65
500.00
RETAINAGE
431.223.400
-9,549.64
RETAINAGE
432.223.400
-22.83
Total:
200,064.57
430014
8/4/2014
009656 THOMPSON SMITCH CONSULTING GRP
26242
Consulting services for July 2014
CA. B Page 44 Of 141 Page: 35
vchlist Voucher List Page: 36
07/30/2014 2:01:04PM City of Au burn
Bank code: 000
Voucher Date Vendor Invoice Description /Account
430014 8/4/2014 009656 THOMPSON SMITCH CONSULTING GRP (Continued)
001.98.513.100.41
Total:
430015 8/4/2014 012331 TITLEIST 2945010
SUMMER GOLF BALLS, GLOVES & HEADWEAR
001.33.576.680.34
2953251
SUMMER GOLF BALLS, GLOVES & HEADWEAR
001.33.576.680.34
2961719
430016 8/4/2014 023191 TOP BUILDING SERVICES INC
430017 8/4/2014 022483 TUBBS, AIMEE ZOE
430018 8/4/2014 292910 TUCCI & SONS, INC
Amount
11, 000.00
11,000.00
155.78
563.32
276.62
995.72
250.00
250.00
500.00
400.00
400.00
427.75
40.21
465.06
CA. B Page 45 Of 141 Page: 36
SUMMER GOLF BALLS, GLOVES & HEADWEAR
001.33.576.680.34
Total
27
PAYMENT ON BEHALF OF V -NET
652.00.521.211.41
28
PAYMENT ON BEHALF OF V -NET
652.00.521.211.41
Total
080914ENTERTAINMENT
AUBURN DAYS ENTERTAINMENT
001.12.557.200.41
Total
47856
Street Repair Products -
001.42.542.300.31
Sales Tax
001.42.542.300.31
47881
Street Repair Products -
001.42.542.300.31
Amount
11, 000.00
11,000.00
155.78
563.32
276.62
995.72
250.00
250.00
500.00
400.00
400.00
427.75
40.21
465.06
CA. B Page 45 Of 141 Page: 36
vchlist Voucher List Page: 37
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
430018
8/4/2014
292910 TUCCI & SONS, INC
(Continued)
Sales Tax
001.42.542.300.31
43.72
47932
Street Repair Products -
001.42.542.300.31
331.86
Sales Tax
001.42.542.300.31
31.19
Total:
1,339.79
430019
8/4/2014
021794 UNITED STATES GEOLOGICAL
90271247
Cust #6000002956 - Expenses for fixed
430.00.534.100.41
3,750.00
Total:
39750.00
430020
8/4/2014
371290 UTILITIES UNDERGROUND LOCATION
4060098
LINE LOCATION SERVICES ON AN AS
001.42.542.300.42
113.67
LINE LOCATION SERVICES ON AN AS
430.00.534.800.42
113.67
LINE LOCATION SERVICES ON AN AS
431.00.535.800.42
113.67
LINE LOCATION SERVICES ON AN AS
432.00.535.900.42
113.67
Total:
454.68
430021
8/4/2014
380240 VALLEY COMMUNICATIONS CENTER
0015136
800MGHz Radios for year
001.12.525.100.42
270.00
Total:
270.00
430022
8/4/2014
023139 VALLEY ELECTRIC CO
13 -15/ #3 &FINAL
Traffic Signal Safety Improvements,
102.00.594.420.65
3,978.39
Total:
39978.39
CA. B Page 46 Of 141 Page: 37
vchlist
Voucher List
Page: 38
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
430023
8/4/2014
021371 VELAZQUEZ, ROSALVA
1806136
PARKS REFUND
001.347.699
300.00
Total:
300.00
430024
8/4/2014
111800 VERIZON WIRELESS
9728520700
PAYMENT ON BEHALF OF V -NET
652.00.521.211.42
708.31
Total:
708.31
430025
8/4/2014
391230 WA STATE ARTS ALLIANCE
2014 - 2015 /DUES
7/1/14- 6/30/15 MEMBERSHIP DUES
001.33.573.201.49
250.00
Total:
250.00
430026
8/4/2014
391320 WA STATE AUDITOR
L103842
6/2014 audit services WA State Auditors
001.14.514.230.41
29, 703.32
Total:
29,703.32
430027
8/4/2014
321620 WA STATE DEPT ECOLOGY
2014- RS- WAR045502
Regional stormwater monitoring permit
432.00.535.100.51
47, 710.00
Total:
47,710.00
430028
8/4/2014
392040 WA STATE DEPT TRANSPORTATION
RE41 JA8235L008
CP0746 MILL CREEK INVRE 41 JA8235 L008
432.00.590.100.65
209.68
Total:
209.68
430029
8/4/2014
393090 WA WOMEN'S EMP & EDUC
2NDQTR2014- GF13/1435
Human Services funding for REACH Plus
001.12.562.100.41
2,000.00
Total:
2,000.00
430030
8/4/2014
014405 WALTERS, JOANNE S.
071814REIM
PANTRY FOOD FOR THE SENIOR CENTER
Page: 38
CA. B
Page 47 Of 141
vchlist
Voucher List
Page: 39
07/30/2014
2:01:04PM
City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
430030
8/4/2014
014405 WALTERS, JOANNE S.
(Continued)
001.33.574.210.31
226.82
Total:
226.82
430031
8/4/2014
393570 WATER MANAGEMENT LABS, INC
132204
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41
336.00
132261
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41
168.00
132404
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41
315.00
132445
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41
528.00
Total:
1,347.00
430032
8/4/2014
016337 WATERSHED COMPANY
2014 -0716
S 277TH WETLAND MITIGATION SITE
102.00.594.420.65
1,653.24
Total:
1,653.24
430033
8/4/2014
023963 WEIMERN, JAY
059339
UTILITY REFUND - 5129 S 329TH PL
432.233.100
108.16
Total:
108.16
430034
8/4/2014
394860 WESTHUSING, JAMES
071814REIMB
SUPPLIES FOR PARKS PROGRAMS
001.33.575.280.31
66.09
072014REIMB
SUPPLIES FOR PARKS PROGRAMS
001.33.575.280.31
17.48
SUPPLIES FOR PARKS PROGRAMS
001.33.574.240.31
65.62
Page: 39
CA. B
Page 48 Of 141
vchlist Voucher List Page: 40
07/30/2014 2:01:04PM City of Au burn
Bank code:
000
Voucher
Date
Vendor
Invoice
Description /Account
Amount
430034
8/4/2014
394860 WESTHUSING, JAMES
(Continued)
072214REIMB
EPENSES FOR TEEN TRIP
001.33.574.240.49
50.00
Total:
199.19
430035
8/4/2014
023380 WICKENKAMP, CYNTHIA L.
080614 /PERF
8/6/14 Art Activity /ArtRageous Zone
001.33.573.201.41
190.00
Total:
190.00
430036
8/4/2014
005555 WIGLEY, ROBERTS.
071314LEOFF
LEOFF 1 MEDICARE REIMBURSEMENT DATED
001.98.522.210.25
314.70
Total:
314.70
430037
8/4/2014
023972 WILLIAMS, SUSAN
068547
UTILITY REFUND - 5909 PANORAMA DE SE
434.233.100
22.76
Total:
22.76
430038
8/4/2014
023953 WILLIAMS, TOM
1806135
PARKS REFUND
001.347.699
117.00
1806137
PARKS REFUND
001.347.699
6.00
Total:
123.00
430039
8/4/2014
005627 WILSON, EDWARD J.
062314LEOFF
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.517.210.25
57.96
Total:
67.96
430040
8/4/2014
006454 WIX, DAVID
060902
UTILITY REFUND - 30629 114TH PL SE
430.233.100
5.60
CA. B Page 49 Of 141 Page: 40
vchlist
07/30/2014
2:01:04PM
Voucher List
City of Au burn
Page: 41
Bank code:
000
Voucher
Date Vendor
Invoice
Description /Account
Amount
430040
8/4/2014 006454 006454 WIX, DAVID
(Continued)
Total:
5.60
430041
8/4/2014 392070 WSEMATREASURER
2014DUES
Dues for Sarah and Heather WSEMA
001.12.525.100.49
150.00
Total:
150.00
430042
8/4/2014 400120 YWCA OF SEATTLE KING COUNTY
2NDQTR2014- GF13/1436
Human Services funding for Children's
001.12.562.100.41
1,250.00
2N DQT R2014 -G F 13/1437
Human Services funding for Domestic
001.12.562.100.41
5,000.00
2N DQT R2014 -G F 13/1438
Human Services funding for Emergency
001.12.562.100.41
1,000.00
2N DQT R2014 -G F 13/1439
Human Services funding for Transitional
001.12.562.100.41
3,500.00
Total:
10,750.00
203
Vouchers for bank code : 000
Bank total :
1,398,788.27
203
Vouchers in this report
Total vouchers :
1,398,788.27
CA. B Page 50 Of 141 Page: 41
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page 5A Of A 41
Page.
42
'Alu,BURN
VVA,S I � I N G "i'(')N'
Agenda Subject:
Payroll Vouchers
AGENDA BILL APPROVAL FORM
Date:
July 30, 2014
Department: Attachments: Budget Impact:
Finance No Attachments Available $0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 534850 through 534882 in the amount of $274,685.74 and
electronic deposit transmissions in the amount of $1,357,920.51 for a grand total of
$1,632,606.25 for the period covering July 17, 2014 to July 30, 2014.
Reviewed by Council Committees:
Finance
Councilmember: Staff: Coleman
Meeting Date: August 4, 2014 Item Number: CA.0
CA.0 AUBURN * MORE THAN YOU IMAGINED Page 52 of 141
'Alu,BURN
VVAS I � I N G "i'(') N1
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Agreement for Services - Comprehensive Plan Update July 29, 2014
Department: Attachments: Budget Impact:
Community Development & AG--C-452 $0
Public Works
Administrative Recommendation:
Finance Committee recommend agreement AG -C -452 to full City Council for approval.
Background Summary:
The Housing Element, is one of the required elements of a comprehensive plan and
will need to be updated as part of our major update effort. As part of this
update, Auburn's Comprehensive Plan needs to be consistent with the Countywide
Planning Policies for both King and Pierce Counties as we are a two county
jurisdiction. During 2012, when both counties updated their countywide planning
policies, affordable housing was a major topic for the King County update. Rather
than stay with the status quo of assigning affordable housing targets to each King
County jurisdiction, Auburn along with the other South County cities challenged that
line of thinking. The result was a new approach to affordable housing within King
County. Jurisdictions that have significant affordable housing stock (Auburn falls into
this category) are in position of maintaining that affordable housing stock rather than
needing to create new affordable housing whereas an East King County jurisdiction
may need to create new housing stock.
Berk Consulting will assist the City with a housing inventory and assessment, a
preservation and maintenance plan, policies that focus on the condition and
preservation of existing housing, and a public outreach strategy related to housing.
The City team will include staff from Community Development and Community
Services. The proposed budget for this agreement is $40,000 and is budgeted in the
2014 Community Development budget.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:
Staff: Chamberlain
CAL AUBURN * MORE THAN YOU IMAGINED Page 53 of 141
Meeting Date: August 4, 2014 Item Number: CA.D
CAL AUBURN * MORE THAN YOU IMAGINED Page 54 of 141
AGREEMENT FOR PROFESSIONAL SERVICES
AG -C-452
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and BERK CONSULTING whose address is 2025 First Avenue, Suite 800,
Seattle, WA 98121, hereinafter referred to as "CONSULTANT."
In consideratidn of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2014 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $40,000. Paid per
rates are attached in the proposed budget as shown on Exhibit B, which is attached
hereto and by this reference made a part of this Agreement.
Agreement for Professional Services AG -C -452
Juljr 29, 2014
Page 1 of 11
CA.D Page 55 of 141
The CITY agrees to pay the CONSULTANT in accordance with the proposed
budget outlined in Exhibit B for work performed under this Agreement. Exhibit B is
attached hereto and by this reference made a part of this Agreement. The
compensation to be paid to the CONSULTANT shall not exceed $40,000 for the year
2014. Compensation to be paid to the CONSULTANT for authorized work in
succeeding years will be contingent upon availability of funds. The CONSULTANT will
not undertake any work or otherwise financially obligate the CITY in excess of said not -
to- exceed amount without a duly executed Addendum issued by the CITY. The total
compensation for this agreement shall not exceed $40,000.
The CONSULTANT shall be paid by the CITY for direct non -salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT as outlined in the proposed
budget. Exhibit C is attached hereto and by this reference made a part of this
Agreement. These charges may include, but are not limited to the following items:
outside reproduction fees, courier fees, subconsultant fees, and materials and supplies.
The billing for non -salary cost, directly identifiable with the project, shall be submitted as
an itemized listing of charges supported by copies of the original bills, invoices,
expense accounts and miscellaneous supporting data retained by the CONSULTANT.
Copies of the original supporting documents shall be supplied to the CITY upon
request. All above charges must be necessary for the services provided under the
Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
Agreement for Professional Services AG -C-452
July 29, 2014
Page 2 of 11
CAD Page 56 of 141
4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contract or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non -salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts small contain all applicable provisions of this
AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally- accepted professional planning standards
and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
Agreement for Professional Services AG -C -452
July 29, 2014
Page 3 of 11
CAD Page 57 of 141
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY. It is further
specifically and expressly understood that the indemnification provided herein
constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
Agreement for Professional Services AG -C -452
July 29, 2014
Page 4 of 11
CAD Page 58 of 141 '
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
below:
CONSULTANT shall obtain insurance of the types and in the amounts described
a. Automobile Liability insurance covering all owned, non - owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
Agreement for Professional Services AG -C -452
July 29, 2014
Page 5 of 11
CAD Page 59 of 141
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A -:VII.
The CONSULTANT shall furn.ish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
Agreement for Professional Services AG -C -452
July 29, 2014
Page 6 of 11
CAD Page 60 of 141
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OWNERSHIP OF RECORDS.AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
Agreement for Professional Services AG -C -452
July 29, 2014
Page 7 of 11
CAD Page 61 of 141
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three -year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction o.r contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Agreement for Professional Services AG -C-452
July 29, 2014
Page 8 of 11
CAD Page 62 of 141
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
Proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
Agreement for Professional Services AG -C -452
July 29, 2014
Page 9 of 11
CAD Page 63 of 141
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Lisa Grueter on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Elizabeth Chamberlain, AICP,
Planning and Design Services Manager
25 W Main Street
Auburn WA 98001
Phone: 251931.3092
E -mail: echamberlain(a)auburnwa.gov
Berk Consulting
Attn: Lisa Grueter, AICP, Manager
2025 First Avenue, Suite 800
Seattle, WA 98121
Phone: 206.493:2367
E -mail: lisa .berkconsulting.corn
13.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Agreement for Professional Services AG -C-452
July 29, 2014
Page 10 of 11
CAD Page 64 of 141
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
14l l t f &&
Nancy Backus, Mayor
Date
ATTEST:
Danielle E. Daskam, City Clerk
BERK CONSULTING
BY:
Title:
Federal Tax ID #
Agreement for Professional Services AG -C -452
July 29, 2014
Page 11 of 11
CA.D Page 65 of 141
EXHIBIT A
SCOPE OF WORK
Housing Element Update
Project Understanding
The City of Auburn is updating its Comprehensive Plan in accordance with the Growth
Management Act (GMA) by June 30, 2015. The City has requested BERK Consulting
(BERK) provide assistance with the Housing Element preparation and potentially
adoption. The preparation of the Housing Element will be consistent with GMA, VISION
2040, and applicable Countywide Planning Policies for King County and Pierce County.
The Housing Element will need to integrate the results of the Imagine Auburn Visioning
Process and the pending Health Impact Assessment. Coordination of the Housing
Element preparation with other City staff responsible for other relevant elements such
as Land Use and Human Services would also be needed. Targeted outreach to
Auburn's ethnically diverse community would also be appropriate in developing the
Housing Element Update. Assistance with the legislative review process including the
Planning Commission, Human Services Commission, and potentially the City Council is
also desired. Some review would likely occur jointly such as through a joint Planning
Commission /HL man Services Commission meeting.
Work will begin mid August 2014. A draft Housing Element is anticipated by November
2014 to be integrated with other elements. Legislative review_ would occur in late 2014
and in the first half of 2015.
Scope of Services
Four project tasks are included in the scope of services:
• Task 1. Launch Project and Identify Assessment Elements
• Task 2. Housing Needs and Characteristics Assessment
• Task 3. Housing Policies
• Task 4. Targeted Public Outreach & Legislative Review
Task 1. Launch Project and Identify Assessment Elements
BERK will meet with the City's project team, that includes Community Services, at the
onset to launch the project and to buitd a common understanding of desired project
outcomes and how to best work together to ensure success. At the project launch
meeting, BERK and City staff ( "the team ") will refine the scope of work, identify critical
components of a useful assessment, and agree on preferences for project
communications. The team will also identify data and other input that are critical to
understanding the community's housing needs, and identify the best data source for
Exhibit A
Agreement No. AG -C-452
Page 1 of 4
CAD Page 66 of 141
each. BERK will provide a draft outline for the housing needs and characteristics
assessment and proposed outreach strategies for early team feedback. The team will
also confirm the project schedule and legislative meetings.
Task 2. Housing Needs and Characteristics Assessment
In Task 2 BERK will collect the quantitative data identified in Task 1. The assessment
must both characterize the current state of housing in the city as well as indicate how
gaps may be addressed to inform policies and efforts to remedy gaps in available
options and services. As part of the assessment, BERK anticipates drawing on a
number of public data sources. Existing reference documents to pull from include the
current Consolidated Action Plan, Annual Action Plan, and Mayor's Innovation Project
Technical Assistance Grant on Housing. While information and analysis needs will be
finalized at project launch (Task 1), BERK anticipates this Assessment will include the
following:
• Population and demographic characteristics. Population and demographic
characteristics Will augment the basic demographic profile produced in the
Community Vision and include population structure; family structure; housing
occupancy; racial, ethnic, and linguistic attributes; rates of disability; and
household economic variables including income, employment, and labor force
participation, income source, and commuting patterns.
• Population trends and projected growth. The analysis will identify projected
population growth within the City over the next 20 years using regional
population allocation assumptions.
Housing supply. The analysis will identify the type and location of different
housing stock and other variables to assess housing affordability in the City. The
analysis will include an estimate of housing supply and quality according to
income group that meets the requirement of King County's Countywide Planning
Policies including very low, low and moderate housing needs categories based
on ratios to Area Median Income.
• Housing quality. Drawing on the categories developed in the housing supply
analysis, the assessment will also indicate housing quality based on county
assessor and other data sources.
• Other variables. In addition to the topics addressed above, BERK will identify
additional data sources to demonstrate current community conditions on
additional topics identified at project launch. These may include data related to
public health, education, or others as available from other studies and initiatives
such as the Health Impact Assessment.
BERK will compile the needs assessment into a City staff review draft. Consistent with
the City's unique local housing conditions and role in the region, it is anticipated the
needs assessment will focus on the condition and preservation and enhancement
Exhibit A
Agreement No. AG -C-452
Page 2 of 4
CAL Page 67 of 141
opportunities for existing housing. BERK will meet with City staff to review the draft
report, and key ideas to carry forward in the policy update.
Task 3. Housing Policies
BERK will review existing Housing Element policies and identify specific policy
alternatives for addressing housing needs where there is a gap between the inventory
and the future need. Policy options would reflect state and regional housing goals (such
as variety, affordability, and encouraging the preservation of existing housing stock),
with a focus on the condition and preservation and enhancement opportunities for
existing housing.
Policy alternatives will be presented along with key issues, options, and draft policy
language. The document will describe current policies, and focus on policy updates
based on unique community conditions identified in the needs assessment.-As
appropriate, BERK will also recommend updates based on Grow_ th Management Act
goals, PSRC's Vision 2040, and Countywide Planning Policies.
Using the City's common Comprehensive Plan template and outline BERK will prepare
a preliminary draft housing element. Following review by City staff BERK will make
revisions and prepare a public review draft housing element. Through the legislative
review process BERK will respond to comments and revise the element for public
hearings and adoption.
Task 4. Targeted Public Outreach & Legislative Review
4.1 Targeted Public Outreach
In the first part of 2014, the City conducted a broad community visioning process to
inform its overall Comprehensive Plan Update. To ensure that the Housing Element
best reflects the needs and desires of Auburn's minority populations and protected
classes, we will conduct additional targeted outreach to complement the recently
established Community Vision. Outreach and engagement activities will be based on a
community liaison model successfully applied in South King County and designed to
reach targeted populations such as the community's Russian speakers (Slovak,
Russian, and Ukrainian groups), Hispanic and Latino populations, Asian & Pacific
Islander community, the Marshallese community, older residents, and other sub -
populations identified by the City.
The engagement activities will be designed to build upon the Vision's expressed priority
for quality of life and explore the housing and community characteristic needs of each
targeted population. To build in -roads in to the non - English speaking communities, we
(BERK and City team members desiring to build on -going relationships) will meet with
community leaders and seek their support in reaching additional members of the
communities. Based on our initial conversations, we will development community -
specific strategies to reach our targeted populations. Strategies may include providing a
stipend to a community leader to "sponsor" a gathering, hiring community members to
provide recruitment and interpretation services (such as the "Dynamic Language"
Exhibit A
Agreement No. AG -C -452
Page 3 of 4
CA.D Page 68 of 141
provider'), or providing an in -kind service in exchange for access to a community group
(such as a pastry cooking demonstration or English- Language Learning
lesson/discussion group). We will be creative and opportunistic to design an
engagement of mutual interest and benefit between the City and its constituencies.
While the design will vary by group, the outreach activities will provide similar feedback
as conventional interviews, focus groups, facilitated conversations at community events
and, where possible, dialogue through ethnic media channels. The level of effort
anticipated is included in the cost estimate; the type, number, and timing of the
interviews and meetings and other activities will be confirmed at the kick off meeting
through a discussion of outreach strategies.
Task 4.2 Legislative Review
BERK will support the City staff in the legislative review process for the Housing
Element by attending meetings such as with the Planning Commission, Human
Services Commission, and City Council at the City's direction. The meetings may
involve joint or singular study sessions, hearings, or deliberations. BERK will attend a
total of four public meetings at the City's direction.
' For budgeting purposes BERK has assumed the inclusion of interpretertrecruitment expenses assuming
4 -6 meetings across 4 language groups.
Exhibit A
Agreement No. AG -0-452
Page 4of4
CAD Page 69 of 141
EXHIBIT B
PROPOSED BUDGET AND FEE SCHEDULE
Subtotal 22 8 54 16 3100
$12 380
Task 3: Housing Policies
22 S 32 8
Subtotal 22 8 32 8 70
$9,250
Task 4: Targeted Public Outreach & Legislative Review
-- -- - -_.._i � _. __ - — --_—
-
''Targeted Outrach
8
20
40 20
Legislative Meet! ngs
16
B
_. ....
Subtotal
24
28
40 20
112
Total Hours and
$14,220
Manager
Sr Associate
Associate
Project Support
72
48
130 44
294
Cost {Hours'Ratej
$12,600
$6,720
Estimated Cost
$37,570
by Task
2014 Hourly Rate
$175
$140
$115
$75
General Project Expenses @ -2% of project budget
$300
Estimated Project Total
$39,970
Task 1: Launch Project and Identify Assessment Elements
4
4
4
Subtotal
4
4
4
0
12
$1 720
Task 2: Housing Needs and Characteristics Assessment
22
8
54
16
Subtotal 22 8 54 16 3100
$12 380
Task 3: Housing Policies
22 S 32 8
Subtotal 22 8 32 8 70
$9,250
Task 4: Targeted Public Outreach & Legislative Review
-- -- - -_.._i � _. __ - — --_—
-
''Targeted Outrach
8
20
40 20
Legislative Meet! ngs
16
B
_. ....
Subtotal
24
28
40 20
112
$14,220
Total Estimated Hours
72
48
130 44
294
Cost {Hours'Ratej
$12,600
$6,720
$14,950 $3,300
$37,570
Subtotal Consultant Cost
$37,570
Interpretation and Recruitment Expenses
$2,100
General Project Expenses @ -2% of project budget
$300
Estimated Project Total
$39,970
Exhibit B
Agreement No. AG -0-452
Page 1 of 1
CA.D Page 70 of 141
EXHIBIT C
DIRECT NON - SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.4851mile or the current approved IRS rate.
Exhibit C
Agreement No. AG -C-452
Page 1 of 1
CAD Page 71 of 141
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and /or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG -C -115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right -of -way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• D,irect non -salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non -salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract — total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e..: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 151h.
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG -C -452
Page "I of 2
CAD Page 72 of 141
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG -C -010
SAMPLE INVOICE
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Mike Jones, Principal in Charge
1
$ 125.00
$ 125.00
Carla Maker Architect
5
$ 72.00
$ 144.00
Joe Smith Word Processing
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
10
$
$ 749.00
see attached documentation
Charges
Multiplier
Amount
-Expenses
Mike Jones Principal in Charge
20 miles
x1.1
$ 7.59
Carla Maker Architect
$ 30.00
x1.1
$ 33.00
Joe Smith Word Processing
$ 29.00
x1.1
$ 31.90
Consultant Expenses Subtotal
10
$
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourl Rate
Amount
ABC Environmental Inc. Civil Engineer
10
$
100.00
Original
Contract
1,000.00
Electrical Consulting, Electrical Engineer
5
$
100.00
25%
500.00
Mechanical Solutions Mechanical Engineer
10
$
100.00
MRF
1,000.00
Company, Moving Consultant
2
$
50.00
$ 1,025.00
100.00
-Moving
Subconsultant Subtotal
1
1 $ 19 793.51
$
2,600.00
Subtotal x 1.1 Multiplier
$
2 860.00
Subconsultant Total:
................ I._.._.._I ------ ---- --- - - -- - -- -- - -- - --
TOTAL DUE THIS INVOICE
C[SNTRACT RRFAKnnwN
$ 821.49
$ 2,860,00
$ 3,681.49
Task
Amount
Authorized
Prior Invoiced
This Invoice
Total Invoiced
To Date
%
Expended
%
Completed
Amount
Remainin
Original
Contract
$ 22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18 293.51
MRF*
2,500.00
0.00
1,000-00
1,0000-00
40%
45%
1,500-00
TOTAL
$ 24 500.00
$ 1,025.00
$ 3,681.49
1 $ 4,706.49
1
1 $ 19 793.51
Note: MRF = Management Reserve Fund
Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant lnvoices
Agreement No. AG -C-452
Page 2 of 2
CAD Page 73 of 141
'Alu,BURN
VVAS I � I N G "i'(') N'
AGENDA BILL APPROVAL FORM
Administrative Recommendation:
City Council adopt Resolution No. 5088.
Background Summary:
Resolution No. 5088 authorizes the Mayor to enter into a Construction and
Maintenance Agreement with Burlington Northern Santa Fe Railway (BNSF) that
supports the construction of the 37th Street and B Street NW Pre - Signal project.
The 37th Street and B Street NW Pre - Signal project will construct a new pre - signal,
make modifications to the existing traffic signal, and install advanced railroad pre-
emption for the at -grade BNSF rail crossing intersection of 37th St NW and B St
NW. This work will also mitigate the impacts from the proposed BNSF third mainline
rail anticipated to be constructed in 2015.
The agreement obligates BNSF to construct improvements to its pre - emption system
to provide advance notification to the City pre - signal of approaching trains. The
agreement obligates the City to pay BNSF for the construction of these improvements,
at an estimated cost of approximately $66,000.00. The cost of the BNSF work is
included in the project budget.
Reviewed by Council Committees:
Finance, Public Works
Councilmember: Staff: Sweeting
Meeting Date: August 4, 2014 Item Number: DI.A
DI.A AUBURN * MORE THAN YOU IMAGINED Page 74 of 141
DI.A AUBURN * MORE THAN YOU IMAGINED Page 75 of 141
RESOLUTION NO. 5 0 8 8
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND
BURLINGTON NORTHERN SANTA FE RAILWAY
RELATING TO THE 37TH AND B STREET
NORTHWEST PRE - SIGNAL PROJECT
WHEREAS, the City desires to improve the safety and efficiency of the at-
grade BNSF Railway Company crossing ( "crossing ") at the intersection of 37th
Street NW and B Street NW; and
WHEREAS, the need for improvements at the intersection of 37" Street
NW and B Street NW is recognized in Auburn's adopted Transportation
Improvement Program; and
WHEREAS, installing a pre - signal at the BNSF railway crossing, thereby
mitigating the impacts from the proposed BNSF third mainline rail, will improve
the safety and efficiency of the at -grade crossing at the intersection of 37th
Street NW and B Street NW; and
WHEREAS, the pre - signal system requires BNSF to upgrade its pre-
emption system to provide advance indication of approaching trains at the City's
expense; and
WHEREAS, BNSF requires execution of a Construction and Maintenance
Agreement to construct the pre - emption system improvements.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 5088
August 4, 2014
Page 1
DI.A Page 76 of 141
Section 1. The Mayor is hereby authorized to execute a Construction
and Maintenance Agreement, in substantial conformity with the agreement
attached hereto, marked as Exhibit "1" and incorporated herein by this
reference. I.n addition, the Mayor is hereby authorized to execute any
necessary future agreement amendments related to the Construction and
Maintenance Agreement.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of )2014.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
Resolution No. 5088
August 4, 2014
Page 2
DI.A Page 77 of 141
HIGHWAY -RAIL SIGNAL INTERFACE AGREEMENT
BNSF File No.: BF10006373
Mile Post 19.16
Line Segment 051
U.S. DOT Number 085647H
Seattle Subdivision
THIS HIGHWAY -RAIL SIGNAL INTERFACE AGREEMENT (hereinafter called, this
"Agreement "), is entered into effective as of ( "Effective Date "), by and
between BNSF Railway Company, a Delaware Corporation (hereinafter called, "BNSF "), and
City of Auburn WA Public Works (hereinafter called, the "Agency ").
WITNESSETH
WHEREAS, BNSF has grade crossing warning devices located at the intersection of 37th
Street NW and B Street NW, DOT 4 085647H, Line Segment 051, Mile Post 19.16, as indicated
on Exhibit A attached hereto and made a part hereof,
WHEREAS, Agency desires to preempt the highway traffic control signals with the grade
crossing warning devices shown on Exhibit A; and
WHEREAS, BNSF will allow the Agency to preempt the highway traffic control signals
with the grade crossing warning devices shown on Exhibit A subject to the mutual covenants
contained in this Agreement.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties contained herein, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
AGREEMENT
1. PURPOSE
The purpose of this Agreement is as follows: provide for the installation and maintenance
of the improvements described below at the intersection of 37th Street NW and B Street
NW at -grade crossing.
i
DI.A Page 78 of 141
2. SCOPE OF WORK
a. The Agency must provide BNSF in writing, using the BNSF Preemption
Worksheet attached hereto and made part of this Agreement as Exhibit D, with
the total preempt cycle time required from the start of the preempt cycle of
highway traffic control signals until the arrival of the train at the highway -rail
crossing.
b. BNSF will provide an interface box with contact terminals, at Agency's expense
on the side of the railroad instrument cabin.
C. Agency or its contractor will place all necessary cable and conduit on Railroad
property, as approved by BNSF and in compliance with the BNSF Utility
Accommodation Manual http: / /www.bnsf.com/ communities /facts /t df /utilitv.pdf ,
at the locations shown on Exhibit Al attached to and made a part of this
Agreement.
d. The Agency or its contractor will connect the highway traffic control signals to
the contact terminals in the interface box including all necessary cable and
conduit.
e. BNSF will provide flagging services, at Agency's sole expense as set forth in
more detail on Exhibit C attached to and made a part of this Agreement.
f. The Agency or its contractor must install the new highway traffic control signals
on the existing BNSF cantilever.
g. An estimate of the actual costs for BNSF work is shown on Exhibit B attached to
and made a part of this Agreement. In the event installation of the improvements
has not commenced within six (6) months following the effective date of this
Agreement, BNSF may, in its sole and absolute discretion, revise the cost
estimates set forth on Exhibit B. If the cost estimates are revised, the revised cost
estimates will become a part of this Agreement as though originally set forth
herein. Any item of work incidental to the items listed on Exhibit B not
specifically mentioned therein may be included as a part of this Agreement upon
written approval of the Agency, which approval will not be unreasonably
withheld.
h. The Agency must pay BNSF for the actual costs of any work performed by BNSF
under this Agreement within thirty (30) days of the date of the invoice for such
work. During the construction of the improvements, BNSF may send Agency
progressive invoices detailing the costs of the railroad work performed by BNSF
under this Agreement. Upon completion of the improvements and all associated
work, BNSF will send Agency a detailed invoice of final costs, segregated as to
labor and materials for each item in the recapitulation shown on Exhibit B.
2
DI.A Page 79 of 141
Agency must pay the final invoice within ninety (90) days of the date of the final
invoice. BNSF will assess a finance charge of .033% per day (12% per annum) on
any unpaid sums or other charges due under this Agreement which are past its
credit terms. The finance charge continues to accrue daily until the date payment
is received by BNSF, not the date payment is made or the date postmarked on the
payment. Finance charges will be assessed on delinquent sums and other charges
as of the end of the month and will be reduced by amounts in dispute and any
unposted payments received by the month's end. Finance charges will be noted
on invoices sent to Agency under this section.
3. CONSTRUCTION AND MAINTENANCE
a. BNSF will operate and maintain, at its expense, the necessary relays and the other
materials required to preempt the highway traffic control signals with the grade
crossing warning devices.
b. BNSF will to operate and maintain, at its expense, the railroad crossing warning
devices up to the contact terminals in the interface box.
C. The Agency or its contractor must, at the Agency's expense, install the highway
traffic control signals up to and including connection to the contact terminals in
the interface box including all necessary cable and conduit.
d. Following installation of the traffic control signals, the Agency will own, operate
and maintain, at its expense, the highway traffic control signals up to and
including connection to the contact terminals in the interface box including all
necessary cable and conduit.
e. For any future inspections or maintenance, routine or otherwise, performed by
subcontractors on behalf of the Agency, Agency shall require the subcontractors
to execute the C documents. Prior to performing any future maintenance with its
own personnel, Agency shall: comply with all of BNSF's applicable safety rules
and regulations; require any Agency employee performing maintenance to
complete the safety training program at the BNSF's Internet Website
"contractororientation.com "; notify BNSF when, pursuant to the requirements of
exhibit C, a flagger is required to be present; procure, and have approved by
BNSF's Risk Management Department, a Railroad Protective Liability insurance.
4. PROTECTION OF UNDERGROUND SYSTEMS
a. Agency and its contractor is placed on notice that fiber optic, communication and
other cable lines and systems (collectively, the "Lines ") owned by various
telecommunications or utility companies may be buried on BNSF's property or
right -of -way. The Agency or its contractor must contact appropriate personnel to
3
DI.A Page 80 of 141
have the Lines located and make arrangements with the owner of the Lines
regarding protective measures that must be followed prior to the commencement
of any work on BNSF's property. The Agency or its contractor will be
responsible for contacting BNSF and the telecommunications or utility companies
and notifying them of any work that may damage these Lines or facilities and /or
interfere with their service. The Agency or its contractor must also mark all Lines
in order to verify their locations. Agency or its contractor must also use all
reasonable methods when working in the BNSF right -of -way or on BNSF
property to determine if any other Lines (fiber optic, cable, communication or
otherwise) may exist.
b. Agency or its contractor will be responsible for the rearrangement of any facilities
or Lines determined to interfere with the installation or construction of the
improvements. Agency and /or its Contractor must cooperate fully with any
telecommunications or utility company(ies) in performing such rearrangements.
C. Failure to mark or identify Lines will be sufficient cause for BNSF to stop
construction at no cost to BNSF until these items are completed.
d. In addition to the liability terms contained elsewhere in this Agreement, Agency
and its contractor hereby indemnify, defend and hold harmless BNSF for, from
and against all cost, liability, and expense whatsoever (including, without
limitation, attorney's fees and court costs and expenses) arising out of or in any
way contributed to by any act or omission of Agency or its contractor,
subcontractors, agents and /or employees that cause or in any way or degree
contribute to (1) any damage to or destruction of any Lines on BNSF's property
or within BNSF's right -of -way, (2) any injury to or death of any person employed
by or on behalf of (a) any telecommunications or utility company, (b) Agency's
contractor or subcontractors, or (c) Agency, and (3) any claim or cause of action
for alleged loss of profits or revenue by, or loss of service by a customer or user
of such telecommunications or utility company(ies).THE LIABILITY
ASSUMED BY AGENCY OR ITS CONTRACTOR WILL NOT BE
AFFECTED BY THE FACT, IF IT IS A FACT, THAT THE DAMAGE,
DESTRUCTION, INJURY, DEATH, CAUSE OF ACTION OR CLAIM
WAS OCCASIONED BY OR CONTRIBUTED TO BY THE
NEGLIGENCE OF BNSF, ITS AGENTS, SERVANTS, EMPLOYEES OR
OTHERWISE, EXCEPT TO THE EXTENT THAT SUCH CLAIMS ARE
PROXIMATELY CAUSED BY THE INTENTIONAL MISCONDUCT OR
GROSS NEGLIGENCE OF BNSF.
5. INDEMNIFICATION
a. Agency hereby indemnifies, defends and holds harmless BNSF for, from and
against any and all claims, suits, losses, damages, costs and expenses for injury to
or death to third parties or BNSF's officers and employees, and for loss and
damage to property belonging to any third parties (including damage to the
4
DI.A Page 81 of 141
property of BNSF officers and employees), to the extent caused by the negligence
of the Agency or any of its employees, agents or contractors. The Agency also
releases BNSF from and waives any claims for injury or damage to the Agency's
highway traffic control signals or other equipment which may occur as a result of
any of the work provided for in this Agreement or the operation or the
maintenance thereafter of any of the Agency's highway traffic control signals,
cables, connections at and about the grade crossing.
b. To the fullest extent permitted by law, Agency hereby releases, indemnifies,
defends and holds harmless BNSF and BNSF's affiliated companies, partners,
successors, assigns, legal representatives, officers, directors, employees and
agents for, from and against any and all claims, suits, liabilities, losses, damages,
costs and expenses (including, without limitation, attorneys fees and court costs)
for injury to or death to Agency employees, agents or representatives arising out
of, resulting from or related to any act or omission of Agency or any work
performed on or about BNSF's property or right -of -way. THE LIABILITY
ASSUMED BY THE AGENCY IN THIS PROVISION WILL NOT BE
AFFECTED BY THE FACT, IF IT IS A FACT, THAT THE
DESTRUCTION, DAMAGE, DEATH OR INJURY WAS OCCASIONED
BY OR CONTRIBUTED TO BY THE NEGLIGENCE OF RAILROAD,
ITS AGENTS, SERVANTS, EMPLOYEES OR OTHERWISE, EXCEPT
TO THE EXTENT THAT SUCH CLAIMS ARE PROXIMATELY
CAUSED BY THE SOLE NEGLIGENCE OR INTENTIONAL
MISCONDUCT OF BNSF.
C. The Agency further agrees, at its expense, in the name and on behalf of BNSF,
that it will adjust and settle any claims made against BNSF and will appear and
defend any suits or actions at law or in equity brought against BNSF on any claim
or cause of action arising or growing out of or in any manner connected with any
liability assumed by the Agency under this Agreement for which BNSF is alleged
to be liable. BNSF will give notice to the Agency in writing of the receipt of
pendency of such claims and thereupon the Agency must proceed to adjust and
handle to a conclusion such claims, and in the event of a suit being brought
against BNSF, BNSF may forward the summons and complaint or process in
connection therewith to the Agency, and the Agency must defend, adjust or settle
such suits and protect, indemnify, and save harmless BNSF from and against all
damages, judgments, decrees, attorney's fees, costs, and expenses growing out of
or resulting from or incident to any such claims or suits.
6. AGENCY CONTRACTOR REQUIREMENTS
a. While on or about BNSF property, Agency and its contractors must fully comply
with BNSF's "Contractor Requirements" set forth in Exhibit "C" attached to and
made a part of this Agreement. The "Contractor Requirements" include clearance
5
DI.A Page 82 of 141
requirements and personal protective equipment requirements. Agency and its
contractors will be responsible for becoming familiar with BNSF's "Contractor
Requirements ". Prior to entering BNSF property, Agency's Contractor must
execute Exhibit C -1 attached to and made a part of this Agreement."
b. Prior to entering BNSF property, each person providing labor, material,
supervision or services connected with the work to be performed on or about
BNSF property must complete the safety training program (hereinafter called
"BNSF Contractor Safety Orientation ") at the following internet website:
" www.contractororientation.com ". Agency must ensure that each of its
contractors, employees, subcontractors, agents or invitees completes the BNSF
Contractor Safety Orientation before any work is performed under this
Agreement. Additionally, Agency must ensure that each and every contractor,
employee, subcontractor, agent or invitee possesses a card certifying completion
of the BNSF Contractor Safety Orientation prior to entering BNSF property.
Agency must renew the BNSF Contractor Safety Orientation annually.
C. Prior to entering BNSF property, Agency or its contractors must prepare and
implement a safety action plan acceptable to BNSF. Agency must audit
compliance with the plan during the course of Agency's work. A copy of the plan
and audit results must be kept at the work site and will be available for inspection
by BNSF at all reasonable times.
7. INSURANCE
Contractor shall, at its sole cost and expense, procure and maintain during the life of this
Agreement the following insurance coverage:
A. Commercial General Liability insurance. This insurance shall contain broad form
contractual liability with a combined single limit of a minimum of $2,000,000 each
occurrence and an aggregate limit of at least $4,000,000 but in no event less than the
amount otherwise carried by the Contractor. Coverage must be purchased on a post
2004 ISO occurrence form or equivalent and include coverage for, but not limit to the
following:
♦ Bodily Injury and Property Damage
♦ Personal Injury and Advertising Injury
♦ Fire legal liability
♦ Products and completed operations
This policy shall also contain the following endorsements, which shall be indicated
on the certificate of insurance:
♦ The definition of insured contract shall be amended to remove any exclusion
or other limitation for any work being done within 50 feet of railroad property.
C
DI.A Page 83 of 141
♦ Waver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
It is agreed that the workers' compensation and employers' liability related
exclusions in the Commercial General Liability insurance policy(s) required herein
are intended to apply to employees of the policy holder and shall not apply to
Railway employees.
No other endorsements limiting coverage as respects obligations under this
Agreement may be included on the policy with regard to the work being performed
under this agreement.
B. Business Automobile Insurance. This insurance shall contain a combined single
limit of at least $1,000,000 per occurrence, and include coverage for, but not
limited to the following:
♦ Bodily injury and property damage
♦ Any and all vehicles owned, used or hired
The policy shall also contain the following endorsements or language, which shall be
indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
C. Workers Compensation and Employers Liability insurance including coverage for,
but not limited to:
♦ Contractor's statutory liability under the worker's compensation laws of the
state(s) in which the work is to be performed. If optional under State law, the
insurance must cover all employees anyway.
♦ Employers' Liability (Part B) with limits of at least $500,000 each accident,
$500,000 by disease policy limit, $500,000 by disease each employee.
This policy shall also contain the following endorsements or language, which shall be
indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
7
DI.A Page 84 of 141
D. Railroad Protective Liability insurance naming only the Railway as the Insured with
coverage of at least $2,000,000 per occurrence and $6,000,000 in the aggregate. The
policy Must be issued on a standard ISO form CG 00 35 12 04 and include the
following:
♦ Endorsed to include the Pollution Exclusion Amendment
♦ Endorsed to include the Limited Seepage and Pollution Endorsement.
♦ Endorsed to remove any exclusion for punitive damages.
♦ No other endorsements restricting coverage may be added.
♦ The original policy must be provided to the Railway prior to performing any
work or services under this Agreement
♦ Definition of "Physical Damage to Property" shall be endorsed to read:
,'means direct and accidental loss of or damage to all property owned by any
named insured and all property in any named insured' care, custody, and
control arising out of the acts or omissions of the contractor named on the
Declarations.
In lieu of providing a Railroad Protective Liability Policy, Licensee may participate (if
available) in Railway's Blanket Railroad Protective Liability Insurance Policy.
Other Requirements:
Where allowable by law, all policies (applying to coverage listed above) shall contain no
exclusion for punitive damages.
Contractor agrees to waive its right of recovery against Railway for all claims and suits
against Rahway. In addition, its insurers, through the terms of the policy or policy
endorsement, waive their right of subrogation against Railway for all claims and suits.
Contractor further waives its right of recovery, and its insurers also waive their right of
subrogation against Railway for loss of its owned or leased property or property under
Contractor's care, custody or control.
Allocated Loss Expense shall be in addition to all policy limits for coverages referenced
above.
Contractor is not allowed to self - insure without the prior written consent of Rahway. If
granted by Rahway, any self - insured retention or other financial responsibility for claims
shall be covered directly by Contractor in lieu of insurance. Any and all Railway
liabilities that would otherwise, in accordance with the provisions of this Agreement, be
covered by Contractor's insurance will be covered as if Contractor elected not to include
a deductible, self - insured retention or other financial responsibility for claims.
Prior to commencing services, Contractor shall furnish to Railway an acceptable
certificate(s) of insurance from an authorized representative evidencing the required
coverage(s), endorsements, and amendments. The certificate should be directed to the
following address:
DI.A Page 85 of 141
Contractor shall notify Railway in writing at least 30 days prior to any cancellation, non -
renewal, substitution or material alteration.
Any insurance policy shall be written by a reputable insurance company acceptable to
Railway or with a current Best's Guide Rating of A- and Class VII or better, and
authorized to do business in the state(s) in which the service is to be provided.
If coverage is purchased on a "claims made" basis, Contractor hereby agrees to maintain
coverage in force for a minimum of three years after expiration, cancellation or
termination of this Agreement. Annually Contractor agrees to provide evidence of such
coverage as required hereunder.
Contractor represents that this Agreement has been thoroughly reviewed by Contractor's
insurance agent(s) /broker(s), who have been instructed by Contractor to procure the
insurance coverage required by this Agreement.
Not more frequently than once every five years, Railway may reasonably modify the
required insurance coverage to reflect then - current risk management practices in the
railroad industry and underwriting practices in the insurance industry.
If any portion of the operation is to be subcontracted by Contractor, Contractor shall
require that the subcontractor shall provide and maintain insurance coverage(s) as set
forth herein, naming Railway as an additional insured, and shall require that the
subcontractor shall release, defend and indemnify Railway to the same extent and under
the same terms and conditions as Contractor is required to release, defend and indemnify
Railway herein.
Failure to provide evidence as required by this section shall entitle, but not require,
Railway to terminate this Agreement immediately. Acceptance of a certificate that does
not comply with this section shall not operate as a waiver of Contractor's obligations
hereunder.
The fact that insurance (including, without limitation, self - insurance) is obtained by
Contractor shall not be deemed to release or diminish the liability of Contractor
9
DI.A Page 86 of 141
including, without limitation, liability under the indemnity provisions of this Agreement.
Damages recoverable by Rnilrrmny shall not be limited by the amount of the required
insurance coverage.
In the event of a claim or lawsuit involving Rnilrrmny arising out of this agreement,
Contractor will make available any required policy covering such claim or lawsuit.
These insurance provisions are intended to be a separate and distinct obligation on the
part of the Contractor. Therefore, these provisions shall be enforceable and Contractor
shall be bound thereby regardless of whether or not indemnity provisions are determined
to be enforceable in the jurisdiction in which the work covered hereunder is performed.
For purposes of this section, Rnilrrmny shall mean "Burlington Northern Santa Fe LLU,
"BNSF Railway Company" and the subsidiaries, successors, assigns and affiliates of
each.
to
DI.A Page 87 of 141
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first above written.
BNSF RAILWAY COMPANY
Printed Name: Richard W Wagner
Title: Manager Public Projects, NW Division
AGENCY
By:
Printed Name:
Title:
11
DI.A Page 88 of 141
RNSF RAIL WA Y COMPA NY
TO 4NC0Z1kE1? TO SEATTLE
IE EASTW ARHD APPPR. 4171'
D
INSTALL: LED'S & ADVANCED PREEMPTION CIRCUITS
CONTROL DEVICES. CONSTANT WARNING
o- - - OUT SALVAGE. NONE
120' MIN.
41'
MIN. 50' MIN
0
o
l
37TH A UA7
DDT ° 085 647 H
Warning device placement:
Clearance to C.L. Track = Min. 12'
Edge of Road to C.L. Foundation:
Min. 4'3" with curb,
Min. 8'3" without curb,
Max. 12'
House Clearance: 25' Min. to Near Rail
30' Min. to Edge of Road
ALL LIGHTS TO BE LED
WESTWARD APPR.4171'
79 MPH _
RNSF RAIL WAY
LOCATION: AUBURN, WA.
STREET:37TH AVE.
LS- 0051
M.P. 19.16
DOT 4 085 647 H
DIVISION: NORTHWEST
SUBDIVISION° SEATTLE
KANSAS CITY
NO SCALE
DATE- 01/31/2014
FILE: 0051019_16.dgn
JWM
CO.
CEPS PLAN ITEM DOCUMENT
LOCATION AUBURN LINE SEGMENT �I AFE NUMBER
PLANITEM NUMBER PSIO8�64711 MILEPOST 19.16 REA NUMBER
PROPERTY OF BNSF RAILWAY COMPANY DIVISION NW CPARNIINJBER
OPERATED BY BNSF RAILWAY COMPANY SUBDIVISION SEATTLE BUDGET YEAR 2014
JOINT FACILITY CITY OF AUBURN OVA ENGR. DIVISION NORTHWEST NORTH BUDGET CLASS 10
0o BILLABLE ( +, -) 100.0 TAX STATE OVA. CO KING REPORTING OFFICE 461
REQUESTORID S1SO MATE DATE SPONSOR VP ENGINEERING
PROJECT TYPE SGX LOCATION CODE X11066 DEPT CODE MOWGH
DOT NUMBER O8�64711 TRACK TYPE 1 DERAILMENT CODE
STIDJULUS FUND TYPE STIDJULUS STATUS
PURPOSE. JUSTIFICATION AND DESCRIPTION
INSTALL ADVANCED PREEMPTION CIRCUITS AT 67TH STREET IN AUBURN OVA. NORTHWEST DIV. SEATTLE SUBDIV. LS 00 1 MP 19.16.
DOT; OS�647H. SEQ. 4066
MONTHLY POWER UTILITY COST CENTER 6liO4
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIDATING PURPOSE ONLY.
THEY CAN BE EXPECTED TO CHANGE AFTER THE ENGINEERING PROCESS. DETAILED AND ACCURATE MATERIAL LISTS WILL BE
FURNISHED WHEN ENGINEERING IS COMPLETED.
CONTINUING CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
THIS ESTIMATE GOOD FOR 90 DAYS. THEREAFTER THE ESTIDIATE IS SUBJECT TO CHANGE IN COST FOR MATERIAL. LABOR. AND
OVERHEADS.
SIGNAL WORK ONLI"::::::::::::::: ::::::::::::::::
THE CITY OF AUBURN IS FUNDING THIS PROJECT 100oo.
MAINTAIN PROPRIETARY CONFIDENTIALITY
SYSTEM MAINTENANCE AND PUNNING - KANSAS CITY PRINTED ON O1,31C014
ESTIDEATE REF. NLJNIBER PSI08�647H -' - -'S ESTIDATED BY MCNJLJRPHEY
COSTING DATE O1, 24,2014 PRINTED BY MCNJLJRPHEY
DLA 10, Ih „ililh °uglh II � up °� r i f: ;;uu Page 90 of 141
CASH CAPITAL
NONCASH CAPITAL
OPERATING EXP
REMOVAL COSTS
BILLABLE
TOTALS
LABOR COSTS
0
0
0
0
10.427
10.427
MATERIAL COSTS
0
0
0
0
68.2�4
68.2�4
OTHER COSTS
0
0
0
0
17.069
17.069
TOTALS
0
0
0
0
6�.7�O
6�.7�O
SYSTEM MAINTENANCE AND PUNNING - KANSAS CITY PRINTED ON O1,31C014
ESTIDEATE REF. NLJNIBER PSI08�647H -' - -'S ESTIDATED BY MCNJLJRPHEY
COSTING DATE O1, 24,2014 PRINTED BY MCNJLJRPHEY
DLA 10, Ih „ililh °uglh II � up °� r i f: ;;uu Page 90 of 141
"" MAINTAIN PROPRIETARY CONFIDENTIALITY " " " ""
BNSF RAILWAY COMPANY
FHPM ESTIMATE FOR
CITY OF AUBURN WA
LOCATION AUBURN DETAILS OF ESTIMATE PLAN ITEM PSI05�64711 VERSION
PURPOSE. JUSTIFICATION AND DESCRIPTION
INSTALL ADVANCED PREEMPTION CIRCUITS AT 67TH STREET IN AUBURN WA. NORTHWEST DIV. SEATTLE SUBDIV. LS 00 1 MP 19.16.
DOT; OS�647H. SEQ. 4066
MONTHLY POWER UTILITY COST CENTER 6liO4
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIMATING PURPOSE ONLY.
THEY CAN BE EXPECTED TO CHANGE .AFTER THE ENGINEERING PROCESS. DETAILED AND .ACCURATE MATERIAL LISTS WILL BE
FURNISHED WHEN ENGINEERING IS COMPLETED.
CONTINUING CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
THIS ESTIMATE GOOD FOR 90 DAYS. THEREAFTER THE ESTIDIATE IS SUBJECT TO CHANGE IN COST FOR MATERLAL. LABOR. AND
OVERHEADS.
SIGNAL WORK ONLY
THE CITY OF .AUBURN IS FUNDING THIS PROJECT 10000.
MAINTAIN PROPRIETARY CONFIDENTLALITY
DESCRIPTION QUANTITY UTJ COST TOTAL $
LABOR
SIGNAL FIELD LABOR - CAP
PAYROLL ASSOCLATED COSTS
DA OVERHEADS
EQUIPMENT EXPENSES
INSURANCE EXPENSES
TOTAL LABOR COST
MATERLAL
6 ISLAND RELAY
.APT JCT BOX
CABLE
GATE DN RELAYS
HAWK -FS DIM
LED. LIGHT ADJUSTMENT
PRE -EMPT RELAYS
PRE -EMPT TIDJER RELAY
RECORDER. EVENT
SHUNT. NBS
MATERIAL HANDLING
USE TAX
OFFLINE TRANSPORTATION
TOTAL MATERLAL COST
OTHER
CONTRACT ENGR.
DIRECTIONAL BORING
TOTAL OTHER ITEMS COST
PROJECT SUBTOTAL
CONTINGENCIES
BILL PREPARATION FEE
GROSS PROJECT COST
LESS COST PAID BY BNSF
TOTAL BILLABLE COST
120.0 MIT 6.660
"16
3.348
969
�6 F
10.427 10.427
6.0 EA
2.100
1.0 EA
4O
1.0 LS
6'00
1.0 EA
700
1.0 EA
1.400
2S.0 EA
7.000
6.0 EA
2.100
6.0 EA
556
1.0 EA
6.500
-F.0 EA
6.784
1.6� F
6.090
411
65.24 65.24
1.0 EA 6.600
100.0 FT x.000
10500 10500
X9.151
x.915
6�.7�O
0
6�.7�O
DLL uullw4u�11: II u u f 2 Page 91 of 141
EXHIBIT "C"
lilsilori till f III 1110 1. ' � IIII ° l uu r ui ui ui 1111, III 1111, "? 1 till
I �
EXHIBIT "C"
CONTRACTOR REQUIREMENTS
1.01 General:
• 1.01.01 The Contractor must cooperate with BNSF RAILWAY COMPANY, hereinafter
referred to as "Railway" where work is over or under on or adjacent to Railway property
and /or right -of -way, hereafter referred to as "Railway Property ", during the construction of
37th 085647H at B Street Preemption.
• 1.01.02 The Contractor must execute and deliver to the Railway duplicate copies of the
Exhibit "C -1" Agreement, in the form attached hereto, obligating the Contractor to provide
and maintain in full force and effect the insurance called for under Section 3 of said
Exhibit "C -1 ". Questions regarding procurement of the Railroad Protective Liability
Insurance should be directed to Rosa Martinez at Marsh, USA, 214 - 303 -8519.
• 1.01.03 The Contractor must plan, schedule and conduct all work activities so as not to
interfere with the movement of any trains on Railway Property.
• 1.01.04 The Contractor's right to enter Railway's Property is subject to the absolute right
of Railway to cause the Contractor's work on Railway's Property to cease if, in the opinion
of Railway, Contractor's activities create a hazard to Railway's Property, employees,
and /or operations. Railway will have the right to stop construction work on the Project if
any of the following events take place: (i) Contractor (or any of its subcontractors)
performs the Project work in a manner contrary to the plans and specifications approved
by Railway; (ii) Contractor (or any of its subcontractors), in Railway's opinion, prosecutes
the Project work in a manner which is hazardous to Railway property, facilities or the safe
and expeditious movement of railroad traffic; (iii) the insurance described in the attached
Exhibit C -1 is canceled during the course of the Project; or (iv) Contractor fails to pay
Railway for the Temporary Construction License or the Easement. The work stoppage
will continue until all necessary actions are taken by Contractor or its subcontractor to
rectify the situation to the satisfaction of Railway's Division Engineer or until additional
insurance has been delivered to and accepted by Railway. In the event of a breach of (i)
this Agreement, (ii) the Temporary Construction License, or (iii) the Easement, Railway
may immediately terminate the Temporary Construction License or the Easement. Any
16
DI.A Page 92 of 141
such work stoppage under this provision will not give rise to any liability on the part of
Railway. Railway's right to stop the work is in addition to any other rights Railway may
have including, but not limited to, actions or suits for damages or lost profits. In the event
that Railway desires to stop construction work on the Project, Railway agrees to
immediately notify the following individual in writing:
• 1.01.05 The Contractor is responsible for determining and complying with all Federal,
State and Local Governmental laws and regulations, including, but not limited to
environmental laws and regulations (including but not limited to the Resource
Conservation and Recovery Act, as amended; the Clean Water Act, the Oil Pollution Act,
the Hazardous Materials Transportation Act, CERCLA), and health and safety laws and
regulations. The Contractor hereby indemnifies, defends and holds harmless Railway for,
from and against all fines or penalties imposed or assessed by Federal, State and Local
Governmental Agencies against the Railway which arise out of Contractor's work under
this Agreement.
• 1.01.06 The Contractor must notify (Agency) at and Railway's Manager
Public Projects, telephone number ( ) at least thirty (30) calendar days before
commencing any work on Railway Property. Contractor's notification to Railway must
refer to Railway's file
• 1.01.07 For any bridge demolition and /or falsework above any tracks or any excavations
located with any part of the excavations located within, whichever is greater, twenty -five
(25) feet of the nearest track or intersecting a slope from the plane of the top of rail on a 2
horizontal to 1 vertical slope beginning at eleven (11) feet from centerline of the nearest
track, both measured perpendicular to center line of track, the Contractor must furnish the
Railway five sets of working drawings showing details of construction affecting Railway
Property and tracks. The working drawing must include the proposed method of
installation and removal of falsework, shoring or cribbing, not included in the contract
plans and two sets of structural calculations of any falsework, shoring or cribbing. For all
excavation and shoring submittal plans, the current "BNSF -UPRR Guidelines for
Temporary Shoring" must be used for determining the design loading conditions to be
used in shoring design, and all calculations and submittals must be in accordance with the
current "BNSF -UPRR Guidelines for Temporary Shoring ". All submittal drawings and
calculations must be stamped by a registered professional engineer licensed to practice in
the state the project is located. All calculations must take into consideration railway
surcharge loading and must be designed to meet American Railway Engineering and
Maintenance -of -Way Association (previously known as American Railway Engineering
17
DI.A Page 93 of 141
Association) Coopers E -80 live loading standard. All drawings and calculations must be
stamped by a registered professional engineer licensed to practice in the state the project
is located. The Contractor must not begin work until notified by the Railway that plans
have been approved. The Contractor will be required to use lifting devices such as,
cranes and /or winches to place or to remove any falsework over Railway's tracks. In no
case will the Contractor be relieved of responsibility for results obtained by the
implementation of said approved plans.
• 1.01.08 Subject to the movement of Railway's trains, Railway will cooperate with the
Contractor such that the work may be handled and performed in an efficient manner. The
Contractor will have no claim whatsoever for any type of damages or for extra or
additional compensation in the event his work is delayed by the Railway.
1.02 Contractor Safety Orientation
• 1.02.01 No employee of the Contractor, its subcontractors, agents or invitees may
enter Railway Property without first having completed Railway's Engineering
Contractor Safety Orientation, found on the web site
www.contractororientation.com. The Contractor must ensure that each of its
employees, subcontractors, agents or invitees completes Railway's Engineering
Contractor Safety Orientation through internet sessions before any work is
performed on the Project. Additionally, the Contractor must ensure that each and
every one of its employees, subcontractors, agents or invitees possesses a card
certifying completion of the Railway Contractor Safety Orientation before entering
Railway Property. The Contractor is responsible for the cost of the Railway
Contractor Safety Orientation. The Contractor must renew the Railway Contractor
Safety Orientation annually. Further clarification can be found on the web site or
from the Railway's Representative.
1.03 Railway Requirements
• 1.03.01 The Contractor must take protective measures as are necessary to keep
railway facilities, including track ballast, free of sand, debris, and other foreign objects and
materials resulting from his operations. Any damage to railway facilities resulting from
Contractor's operations will be repaired or replaced by Railway and the cost of such
repairs or replacement must be paid for by the Agency.
• 1.03.02 The Contractor must notify the Railway's Division Engineer
at ( ) and provide blasting plans
to the Railway for review seven (7) calendar days prior to conducting any blasting
operations adjacent to or on Railway's Property.
18
DI.A Page 94 of 141
• 1.03.03 The Contractor must abide by the following temporary clearances during
construction:
■ 15-0" Horizontally from centerline of nearest track
■ 21' -6" Vertically above top of rail
■ 27' -0" Vertically above top of rail for electric wires carrying less than 750 volts
■ 28' -0" Vertically above top of rail for electric wires carrying 750 volts to 15,000
volts
■ 30' -0" Vertically above top of rail for electric wires carrying 15,000 volts to
20,000 volts
■ 34' -0" Vertically above top of rail for electric wires carrying more than 20,000
volts
• 1.03.04 Upon completion of construction, the following clearances shall be maintained:
■ 25' Horizontally from centerline of nearest track
■ 23' 6" Vertically above top of rail
• 1.03.05 Any infringement within State statutory clearances due to the Contractor's
operations must be submitted to the Railway and to the (Agency) and must not be
undertaken until approved in writing by the Railway, and until the (Agency) has obtained
any necessary authorization from the State Regulatory Authority for the infringement. No
extra compensation will be allowed in the event the Contractor's work is delayed pending
Railway approval, and /or the State Regulatory Authority's approval.
• 1.03.06 In the case of impaired vertical clearance above top of rail, Railway will have
the option of installing tell -tales or other protective devices Railway deems necessary for
protection of Railway operations. The cost of tell -tales or protective devices will be borne
by the Agency.
• 1.03.07 The details of construction affecting the Railway's Property and tracks not
included in the contract plans must be submitted to the Railway by (Agency) for approval
before work is undertaken and this work must not be undertaken until approved by the
Railway.
• 1.03.08 At other than public road crossings, the Contractor must not move any
equipment or materials across Railway's tracks until permission has been obtained from
the Railway. The Contractor must obtain a "Temporary Construction Crossing Agreement"
from the Railway prior to moving his equipment or materials across the Railways tracks.
The temporary crossing must be gated and locked at all times when not required for use
by the Contractor. The temporary crossing for use of the Contractor will be constructed
and, at the completion of the project, removed at the expense of the Contractor.
19
DI.A Page 95 of 141
• 1.03.09 Discharge, release or spill on the Railway Property of any hazardous
substances, oil, petroleum, constituents, pollutants, contaminants, or any hazardous
waste is prohibited and Contractor must immediately notify the
l a �00 p . °" ii �: ?!' of any discharge, release or spills in excess of a
reportable quantity. Contractor must not allow Railway Property to become a treatment,
storage or transfer facility as those terms are defined in the Resource Conservation and
Recovery Act or any state analogue.
• 1.03.10 The Contractor upon completion of the work covered by this contract, must
promptly remove from the Railway's Property all of Contractor's tools, equipment,
implements and other materials, whether brought upon said property by said Contractor or
any Subcontractor, employee or agent of Contractor or of any Subcontractor, and must
cause Railway's Property to be left in a condition acceptable to the Railway's
representative.
1.04 Contractor Roadway Worker on Track Safety Program and Safety Action
Plan:
• 1.04.01 Each Contractor that will perform work within 25 feet of the centerline of a track
must develop and implement a Roadway Worker Protection /On Track Safety Program
and work with Railway Project Representative to develop an on track safety strategy as
described in the guidelines listed in the on track safety portion of the Safety Orientation.
This Program must provide Roadway Worker protection /on track training for all employees
of the Contractor, its subcontractors, agents or invitees. This training is reinforced at the
job site through job safety briefings. Additionally, each Contractor must develop and
implement the Safety Action Plan, as provided for on the web site
www.contractororientation.com, which will be made available to Railway prior to
commencement of any work on Railway Property. During the performance of work, the
Contractor must audit its work activities. The Contractor must designate an on -site Project
Supervisor who will serve as the contact person for the Railway and who will maintain a
copy of the Safety Action Plan, safety audits, and Material Safety Datasheets (MSDS), at
the job site.
• 1.04.02 Contractor shall have a background investigation performed on all of its
employees, subcontractors and agents who will be performing any services for Railroad
under this Agreement which are determined by Railroad in its sole discretion a) to be on
Railroad's property, or b) that require access to Railroad Critical Infrastructure, Railroad
Critical Information Systems, Railroad's Employees, Hazardous Materials on Railroad's
property or is being transported by or otherwise in the custody of Railroad, or Freight in
Transit involving Railroad.
The required background screening shall at a minimum meet the rail industry background
20
DI.A Page 96 of 141
,E' ~,: rA
screening criteria defined by the e- RAILSAFE Program as outlined at hqp / /www.e-
railsafe.com, in addition to any other applicable regulatory requirements.
Contractor shall obtain written consent from all its employees, subcontractors or agents
screened in compliance with the e- RAILSAFE Program to participate in the Program on
their behalf and to release completed background information to Railroad's designee.
Contractor shall be subject to periodic audit to ensure compliance.
Contractor subject to the e- RAILSAFE Program hereunder shall not permit any of its
employees, subcontractors or agents to perform services hereunder who are not first
approved under e- RAILSAFE Program standards. Railroad shall have the right to deny
entry onto its premises or access as described in this section above to any of Contractor's
employees, subcontractors or agents who do not display the authorized identification
badge issued by a background screening service meeting the standards set forth in the e-
RAILSAFE Program, or who in Railroad's opinion, which may not be unreasonable, may
pose a threat to the safety or security of Railroad's operations, assets or personnel.
Contractors shall be responsible for ensuring that its employees, subcontractors and
agents are United States citizens or legally working in the United States under a lawful
and appropriate work VISA or other work authorization.
1.05 Railway Flagger Services:
• 1.05.01 The Contractor must give Railway's Roadmaster (telephone ) a
minimum of thirty (30) calendar days advance notice when flagging services will be
required so that the Roadmaster can make appropriate arrangements (i.e., bulletin the
flagger's position). If flagging services are scheduled in advance by the Contractor and it
is subsequently determined by the parties hereto that such services are no longer
necessary, the Contractor must give the Roadmaster five (5) working days advance notice
so that appropriate arrangements can be made to abolish the position pursuant to union
requirements.
• 1.05.02 Unless determined otherwise by Railway's Project Representative, Railway
flagger will be required and furnished when Contractor's work activities are located over,
under and /or within twenty -five (25) feet measured horizontally from centerline of the
nearest track and when cranes or similar equipment positioned beyond 25 -feet from the
track centerline could foul the track in the event of tip over or other catastrophic
occurrence, but not limited thereto for the following conditions:
• 1.05.02a When, upon inspection by Railway's Representative, other conditions
warrant.
21
DI.A Page 97 of 141
• 1.05.02b When any excavation is performed below the bottom of tie elevation, if, in
the opinion of Railway's representative, track or other Railway facilities may
be subject to movement or settlement.
• 1.05.02c When work in any way interferes with the safe operation of trains at
timetable speeds.
• 1.05.02d When any hazard is presented to Railway track, communications, signal,
electrical, or other facilities either due to persons, material, equipment or
blasting in the vicinity.
• 1.05.02e Special permission must be obtained from the Railway before moving heavy
or cumbersome objects or equipment which might result in making the track
impassable.
• 1.05.03 Flagging services will be performed by qualified Railway flaggers.
• 1.05.03a Flagging crew generally consists of one employee. However, additional
personnel may be required to protect Railway Property and operations, if
deemed necessary by the Railways Representative.
• 1.05.03b Each time a flagger is called, the minimum period for billing will be the eight
(8) hour basic day.
• 1.05.03c The cost of flagger services provided by the Railway will be borne by
A enc . The estimated cost for one (1) flagger is approximately between
$800.00 - $1,600.00 for an eight (8) hour basic day with time and one -half or
double time for overtime, rest days and holidays. The estimated cost for
each flagger includes vacation allowance, paid holidays, Railway and
unemployment insurance, public liability and property damage insurance,
health and welfare benefits, vehicle, transportation, meals, lodging, radio,
equipment, supervision and other costs incidental to performing flagging
services. Negotiations for Railway labor or collective bargaining agreements
and rate changes authorized by appropriate Federal authorities may
increase actual or estimated flagging rates. THE FLAGGING RATE IN
EFFECT AT THE TIME OF PERFORMANCE BY THE CONTRACTOR
HEREUNDER WILL BE USED TO CALCULATE THE ACTUAL COSTS OF
FLAGGING PURSUANT TO THIS PARAGRAPH.
• 1.05.03d The average train traffic on this route is freight trains per 24 -hour
period at a timetable speed MPH and passenger trains at a
timetable speed of MPH.
22
DI.A Page 98 of 141
1.06 Contractor General Safety Requirements
• 1.06.01 Work in the proximity of railway track(s) is potentially hazardous where
movement of trains and equipment can occur at any time and in any direction. All work
performed by contractors within 25 feet of any track must be in compliance with FRA
Roadway Worker Protection Regulations.
• 1.06.02 Before beginning any task on Railway Property, a thorough job safety briefing
must be conducted with all personnel involved with the task and repeated when the
personnel or task changes. If the task is within 25 feet of any track, the job briefing must
include the Railway's flagger, as applicable, and include the procedures the Contractor
will use to protect its employees, subcontractors, agents or invitees from moving any
equipment adjacent to or across any Railway track(s).
• 1.06.03 Workers must not work within 25 feet of the centerline of any track without an
on track safety strategy approved by the Railway's Project Representative. When
authority is provided, every contractor employee must know: (1) who the Railway flagger
is, and how to contact the flagger, (2) limits of the authority, (3) the method of
communication to stop and resume work, and (4) location of the designated places of
safety. Persons or equipment entering flag /work limits that were not previously job
briefed, must notify the flagger immediately, and be given a job briefing when working
within 25 feet of the center line of track.
• 1.06.04 When Contractor employees are required to work on the Railway Property after
normal working hours or on weekends, the Railway's representative in charge of the
project must be notified. A minimum of two employees must be present at all times.
• 1.06.05 Any employees, agents or invitees of Contractor or its subcontractors under
suspicion of being under the influence of drugs or alcohol, or in the possession of same,
will be removed from the Railway's Property and subsequently released to the custody of
a representative of Contractor management. Future access to the Railway's Property by
that employee will be denied.
• 1.06.06 Any damage to Railway Property, or any hazard noticed on passing trains must
be reported immediately to the Railway's representative in charge of the project. Any
vehicle or machine which may come in contact with track, signal equipment, or structure
(bridge) and could result in a train derailment must be reported immediately to the Railway
representative in charge of the project and to the Railway's Resource Operations Center
at 1(800) 832 -5452. Local emergency numbers are to be obtained from the Railway
representative in charge of the project prior to the start of any work and must be posted at
the job site.
• 1.06.07 For safety reasons, all persons are prohibited from having pocket knives,
firearms or other deadly weapons in their possession while working on Railway's Property.
23
DI.A Page 99 of 141
• 1.06.08 All personnel protective equipment (PPE) used on Railway Property must meet
applicable OSHA and ANSI specifications. Current Railway personnel protective
equipment requirements are listed on the web site www.contractororientation.com,
however, a partial list of the requirements include: a) safety glasses with permanently
affixed side shields (no yellow lenses); b) hard hats; c) safety shoe with: hardened toes,
above - the -ankle lace -up and a defined heel; and d) high visibility retro- reflective work
wear. The Railway's representative in charge of the project is to be contacted regarding
local specifications for meeting requirements relating to hi- visibility work wear. Hearing
protection, fall protection, gloves, and respirators must be worn as required by State and
Federal regulations. (NOTE — Should there be a discrepancy between the information
contained on the web site and the information in this paragraph, the web site will
overn.
• 1.06.09 THE CONTRACTOR MUST NOT PILE OR STORE ANY MATERIALS,
MACHINERY OR EQUIPMENT CLOSER THAN 25' -0" TO THE CENTER LINE OF THE
NEAREST RAILWAY TRACK. MATERIALS, MACHINERY OR EQUIPMENT MUST
NOT BE STORED OR LEFT WITHIN 250 FEET OF ANY HIGHWAY /RAIL AT -GRADE
CROSSINGS OR TEMPORARY CONSTRUCTION CROSSING, WHERE STORAGE OF
THE SAME WILL OBSTRUCT THE VIEW OF A TRAIN APPROACHING THE
CROSSING. PRIOR TO BEGINNING WORK, THE CONTRACTOR MUST ESTABLISH
A STORAGE AREA WITH CONCURRENCE OF THE RAILWAY'S REPRESENTATIVE.
• 1.06.10 Machines or vehicles must not be left unattended with the engine running.
Parked machines or equipment must be in gear with brakes set and if equipped with
blade, pan or bucket, they must be lowered to the ground. All machinery and equipment
left unattended on Railway's Property must be left inoperable and secured against
movement. (See internet Engineering Contractor Safety Orientation program for more
detailed specifications)
• 1.06.11 Workers must not create and leave any conditions at the work site that would
interfere with water drainage. Any work performed over water must meet all Federal, State
and Local regulations.
• 1.06.12 All power line wires must be considered dangerous and of high voltage unless
informed to the contrary by proper authority. For all power lines the minimum clearance
between the lines and any part of the equipment or load must be; 200 KV or below - 15
feet; 200 to 350 KV - 20 feet; 350 to 500 KV - 25 feet; 500 to 750 KV - 35 feet; and 750 to
1000 KV - 45 feet. If capacity of the line is not known, a minimum clearance of 45 feet
must be maintained. A person must be designated to observe clearance of the equipment
and give a timely warning for all operations where it is difficult for an operator to maintain
the desired clearance by visual means.
24
DI.A Page 100 of 141
1.07 Excavation:
• 1.07.01 Before excavating, the Contractor must determine whether any underground
pipe lines, electric wires, or cables, including fiber optic cable systems are present and
located within the Project work area. The Contractor must determine whether excavation
on Railway's Property could cause damage to buried cables resulting in delay to Railway
traffic and disruption of service to users. Delays and disruptions to service may cause
business interruptions involving loss of revenue and profits. Before commencing
excavation the Contractor must contact Illlmlll "iii,llll' °" III °lii.11l� Ill alum 1111111 iii III III mw
All underground and overhead wires will be considered HIGH
VOLTAGE and dangerous until verified with the company having ownership of the line. It
is the Contractor's responsibility to notify any other companies that have
underground utilities in the area and arrange for the location of all underground
utilities before excavating.
• 1.07.02 The Contractor must cease all work and notify the Railway immediately before
continuing excavation in the area if obstructions are encountered which do not appear on
drawings. If the obstruction is a utility and the owner of the utility can be identified, then
the Contractor must also notify the owner immediately. If there is any doubt about the
location of underground cables or lines of any kind, no work must be performed until the
exact location has been determined. There will be no exceptions to these instructions.
• 1.07.03 All excavations must be conducted in compliance with applicable OSHA
regulations and, regardless of depth, must be shored where there is any danger to tracks,
structures or personnel.
• 1.07.04 Any excavations, holes or trenches on the Railway's Property must be covered,
guarded and /or protected when not being worked on. When leaving work site areas at
night and over weekends, the areas must be secured and left in a condition that will
ensure that Railway employees and other personnel who may be working or passing
through the area are protected from all hazards. All excavations must be back filled as
soon as possible.
1.08 Hazardous Waste, Substances and Material Reporting:
• 1.08.01 If Contractor discovers any hazardous waste, hazardous substance, petroleum
or other deleterious material, including but not limited to any non - containerized commodity
or material, on or adjacent to Railway's Property, in or near any surface water, swamp,
wetlands or waterways, while performing any work under this Agreement, Contractor must
immediately: (a) notify the Railway's Resource Operations Center at 1(800) 832 -5452, of
such discovery: (b) take safeguards necessary to protect its employees, subcontractors,
agents and /or third parties: and (c) exercise due care with respect to the release,
including the taking of any appropriate measure to minimize the impact of such release.
25
DI.A Page 101 of 141
1.09 Personal Injury Reporting
• 1.09.01 The Railway is required to report certain injuries as a part of compliance with
Federal Railroad Administration (FRA) reporting requirements. Any personal injury
sustained by an employee of the Contractor, subcontractor or Contractor's invitees while
on the Railway's Property must be reported immediately (by phone mail if unable to
contact in person) to the Railway's representative in charge of the project. The
Non - Employee Personal Injury Data Collection Form contained herein is to be completed
and sent by Fax to the Railway at 1(817) 352 -7595 and to the Railway's Project
Representative no later than the close of shift on the date of the injury.
26
DI.A Page 102 of 141
RA AZ WA r NON- EMPLOYEE PERSONAL INJURY DATA COLLECTION
(If injuries are in connection with rail equipment accident /incident, highway rail grade crossing accident or automobile accident,
ensure that appropriate information is obtained, forms completed and that data entry personnel are aware that injuries relate to
that specific event.)
Injured Person Type:
❑ Passenger on train (C) ❑ Non - employee (N)
(.e., emp of another railroad, or, non- BNSFemp involved k vehkk accident, iocloding company
v,-hic ks)
❑ Contractor /safety sensitive (F) ❑ Contractor /non - safety sensitive (G)
❑ Volunteer /safety sensitive (H) ❑ Volunteer /other non - safety sensitive (1)
❑ Non - trespasser (D) - to include highway users involved in highway rail grade crossing accidents who did not go
around or through gates
❑ Trespasser (E) - to include highway users involved in highway rail grade crossing accidents who went around or
through gates
❑ Non - trespasser (J) - Off railroad property
If train involved, Train ID:
Transmit attached information to Accident /Incident Reporting Center by:
Fax 1- 811 - 352 -1595 or by Phone 1- 800 - 691 -6136 or email to: Accident-Reporfinq.Center@BNSF.co
Officer Providing Information:
(Name)
(Employee No.) (Phone #)
REPORT PREPARED TO COMPLY IMTH FEDERAL ACCIDENT REPORTING REQUIREMENTS AND PROTECTED FROM DISCLOSURE
PURSUANT TO 49 U.S.C. 20903 AND 83 U.S.C. 490
27
DI.A Page 103 of 141
MOM- EMPLOYEE PERSONAL INJURY DATA COLLECTION
INFORMATION REQUIRED TO BE COLLECTED PURSUANT TO FEDERAL REGULATION. IT SHOULD BE USED FOR COMPLIANCE WITH FEDERAL REGULATIONS ONLY AND IT IS NOT
INTENDED TO PRESUME ACCEPTANCE OF RESPONSIBILITY OR LIABILITY.
1. Accident City /St:
County:
ku nun oiuJr wLauun)
Mile Post / Line Segment:
5. Driver's License No (and state) or other ID:
6. Name (last, first, mi):
1. Address:
8. Date of Birth:
Phone Number:
9. Injury:
(i.e., Laceration, etc.)
11. Description of Accident (To include location, action, result, etc.):
2. Date:
3. Temperature:
SSN (required):
Time:
4. Weather:
City: St: Zip:
and /or Age: Gender:
(if available)
Employer:
10. Body Part:
(i.e., Hand, etc.)
12. Treatment:
❑ First Aid Only
❑ Required Medical Treatment
❑ Other Medical Treatment
13. Dr. Name: Date:
14. Dr. Address:
Street: City: St: Zip:
15. Hospital Name:
16. Hospital Address:
Street: City: St: Zip:
11. Diagnosis:
DI.A Page 104 of 141
REPORT PREPARED TO COMPLY WITH FEDERAL ACCIDENT REPORTING REQUIREMEN'T'S
AND PROTECTED FROM DISCLOSURE PURSUANT TO 49 U.S.C. 20903 AND 83 U.S.C. 490
EXHIBIT "C -1"
Agreement Between
BNSF RAILWAY COMPANY
and the
CONTRACTOR
Railway File:
Agency Project:
< %Contractor. Legal Name %> [Insert contractor's legal name here](hereinafter called
"Contractor "), has entered into an agreement (hereinafter called "Agreement ") dated
201 III Sul,mIIII:: "ul " : IIIIII. uIIII. ul' III° III hlu::" �.mIII. I III hlu::" �: °urIII °III °urm� III h: IIII." urIII hlu:"
m
III' III " III' III' tIIL.^' with IIII III "II I II i ` gy I I (1.
m„
ulm.m' for the performance of certain work in connection with the following
project: Performance of such work will necessarily require Contractor
to enter BNSF RAILWAY COMPANY (hereinafter called "Railway ") right of way and property
(hereinafter called "Railway Property "). The Agreement provides that no work will be
commenced within Railway Property until the Contractor employed in connection with said
work for liiulllll° .urlll ' m mullIII ul!l;1uulliul 1111111 @multm" i executes and delivers to Railway an Agreement in
III .................................................................................................... ............................... O Y g
the form hereof, ..... and (ii) provides insurance of the coverage and limits specified in such
Agreement and Section 3 herein. If this Agreement is executed by a party who is not the
Owner, General Partner, President or Vice President of Contractor, Contractor must furnish
evidence to Railway certifying that the signatory is empowered to execute this Agreement on
behalf of Contractor.
Accordingly, in consideration of Railway granting permission to Contractor to enter upon
Railway Property and as an inducement for such entry, Contractor, effective on the date of
the Agreement, has agreed and does hereby agree with Railway as follows:
1) RELEASE OF LIABILITY AND INDEMNITY
Contractor hereby waives, releases, indemnifies, defends and holds harmless Railway
for all judgments, awards, claims, demands, and expenses (including attorneys' fees),
for injury or death to all persons, including Railway's and Contractor's officers and
employees, and for loss and damage to property belonging to any person, arising in
any manner from Contractor's or any of Contractor's subcontractors' acts or omissions
or any work performed on or about Railway's property or right -of -way. THE LIABILITY
ASSUMED BY CONTRACTOR WILL NOT BE AFFECTED BY THE FACT, IF IT IS A
FACT, THAT THE DESTRUCTION, DAMAGE, DEATH, OR INJURY WAS
OCCASIONED BY OR CONTRIBUTED TO BY THE NEGLIGENCE OF RAILWAY,
ITS AGENTS, SERVANTS, EMPLOYEES OR OTHERWISE, EXCEPT TO THE
EXTENT THAT SUCH CLAIMS ARE PROXIMATELY CAUSED BY THE
DI.A Page 105 of 141
INTENSIONAL MISCONDUCT OR GROSS NEGLIGENCE OF RAILWAY.
ui m i iii t ui. ui 111 A III III iii ,f III III III Iii m: w. "CE Ilh iu ° ui ur :° ui ui Iii m: ur m: Iii III III ur
ui .:)Iii ui IIL IIG iii Y "iii III ui m :III m: Y "iii :: w �,.;: a ur �. I � � °� ru Iii ui m µ �,.;: III iu �. x,.;114 ���� ul °iii° III °iu h iu �:: :� w���
ur m: III ui i ° ui. ur ui m, m: ur ui a ui ui m µ ur ° 114 III m iii° III iu. w :° ur �:' IIII,' ur °iii III iu. III : iii:: ur iii ui �,.;:. w ui °iii° III °iu
111.......111 ur m: III Vi i ° ui. ur Iii m ur . IIG III m :. °iii Ilh iu t: W 111' "iii II "iii II ..III' iii III ui ur a : °iii
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This obligation shall not include such claims, costs, damages, or expenses
which may be caused by the sole negligence of Railway or its contractors,
agents or employees; Provided, that if the claims or damages are caused by or
result from the concurrent negligence or other acts or omissions of (a) Railway,
its contractors, agents or employees and (b) Contractor, its subcontractors,
agents or employees, this provision shall be valid and enforceable only to the
extent of the negligence of the Contractor, its subcontractors, agents or
employees.
It is mutually negotiated between the parties that the indemnification obligation
shall include all claims brought by Contractor's employees against Railway, its
agents, servants, employees or otherwise, and Contractor expressly waives its
immunity under the industrial insurance act (RCW Title 51) and assumes
potential liability for all actions brought by its employees.
THE INDEMNIFICATION OBLIGATION ASSUMED BY CONTRACTOR INCLUDES
ANY CLAIMS, SUITS OR JUDGMENTS BROUGHT AGAINST RAILWAY UNDER
THE FEDERAL EMPLOYEE'S LIABILITY ACT, INCLUDING CLAIMS FOR STRICT
LIABILITY UNDER THE SAFETY APPLIANCE ACT OR THE LOCOMOTIVE
INSPECTION ACT, WHENEVER SO CLAIMED.
Contractor further agrees, at its expense, in the name and on behalf of Railway, that it
will adjust and settle all claims made against Railway, and will, at Railway's discretion,
appear and defend any suits or actions of law or in equity brought against Railway on
any claim or cause of action arising or growing out of or in any manner connected with
any liability assumed by Contractor under this Agreement for which Railway is liable or
is alleged to be liable. Railway will give notice to Contractor, in writing, of the receipt or
dependency of such claims and thereupon Contractor must proceed to adjust and
handle to a conclusion such claims, and in the event of a suit being brought against
Railway, Railway may forward summons and complaint or other process in connection
therewith to Contractor, and Contractor, at Railway's discretion, must defend, adjust,
or settle such suits and protect, indemnify, and save harmless Railway from and
against all damages, judgments, decrees, attorney's fees, costs, and expenses
growing out of or resulting from or incident to any such claims or suits.
DI.A Page 106 of 141
A6W~ SrA
In addition to any other provision of this Agreement, in the event that all or any portion
of this Article shall be deemed to be inapplicable for any reason, including without
limitation as a result of a decision of an applicable court, legislative enactment or
regulatory order, the parties agree that this Article shall be interpreted as requiring
Contractor to indemnify Railway to the fullest extent permitted by applicable law.
THROUGH THIS AGREEMENT THE PARTIES EXPRESSLY INTEND FOR
CONTRACTOR TO INDEMNIFY RAILWAY FOR RAILWAY'S ACTS OF
NEGLIGENCE. III ! m D ui xflI ° m ui. 1111111 1i 11110!!- 111' . ' ii u1 11111
It is mutually understood and agreed that the assumption of liabilities and
indemnification provided for in this Agreement survive any termination of this
Agreement.
2) TERM
This Agreement is effective from the date of the Agreement until (i) the completion of
the project set forth herein, and (ii) full and complete payment to Railway of any and all
sums or other amounts owing and due hereunder.
3) INSURANCE
Contractor shall, at its sole cost and expense, procure and maintain during the life of
this Agreement the following insurance coverage:
B. Commercial General Liability insurance. This insurance shall contain broad form
contractual liability with a combined single limit of a minimum of $2,000,000 each
occurrence and an aggregate limit of at least $4,000,000 but in no event less than
the amount otherwise carried by the Contractor. Coverage must be purchased on
a post 2004 ISO occurrence form or equivalent and include coverage for, but not
limit to the following:
♦ Bodily Injury and Property Damage
♦ Personal Injury and Advertising Injury
♦ Fire legal liability
♦ Products and completed operations
This policy shall also contain the following endorsements, which shall be indicated
on the certificate of insurance:
♦ The definition of insured contract shall be amended to remove any exclusion
or other limitation for any work being done within 50 feet of railroad property.
♦ Waver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
DI.A Page 107 of 141
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
It is agreed that the workers' compensation and employers' liability related
exclusions in the Commercial General Liability insurance policy(s) required herein
are intended to apply to employees of the policy holder and shall not apply to
Railway employees.
No other endorsements limiting coverage as respects obligations under this
Agreement may be included on the policy with regard to the work being performed
under this agreement.
B. Business Automobile Insurance. This insurance shall contain a combined single
limit of at least $1,000,000 per occurrence, and include coverage for, but not
limited to the following:
♦ Bodily injury and property damage
♦ Any and all vehicles owned, used or hired
The policy shall also contain the following endorsements or language, which shall
be indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
C. Workers Compensation and Employers Liability insurance including coverage for,
but not limited to:
♦ Contractor's statutory liability under the worker's compensation laws of the
state(s) in which the work is to be performed. If optional under State law,
the insurance must cover all employees anyway.
♦ Employers' Liability (Part B) with limits of at least $500,000 each accident,
$500,000 by disease policy limit, $500,000 by disease each employee.
This policy shall also contain the following endorsements or language, which shall
be indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
E. Railroad Protective Liability insurance naming only the Railway as the Insured with
coverage of at least $2,000,000 per occurrence and $6,000,000 in the aggregate.
The policy Must be issued on a standard ISO form CG 00 35 12 04 and include the
following:
DI.A Page 108 of 141
♦ Endorsed to include the Pollution Exclusion Amendment
♦ Endorsed to include the Limited Seepage and Pollution Endorsement.
♦ Endorsed to remove any exclusion for punitive damages.
♦ No other endorsements restricting coverage may be added.
♦ The original policy must be provided to the Railway prior to performing any
work or services under this Agreement
♦ Definition of "Physical Damage to Property" shall be endorsed to read:
"means direct and accidental loss of or damage to all property owned by any
named insured and all property in any named insured' care, custody, and
control arising out of the acts or omissions of the contractor named on the
Declarations.
In lieu of providing a Railroad Protective Liability Policy, Licensee may participate (if
available) in Railway's Blanket Railroad Protective Liability Insurance Policy.
Other Requirements:
Where allowable by law, all policies (applying to coverage listed above) shall contain
no exclusion for punitive damages.
Contractor agrees to waive its right of recovery against Railway for all claims and suits
against Railway. In addition, its insurers, through the terms of the policy or policy
endorsement, waive their right of subrogation against Railway for all claims and suits.
Contractor further waives its right of recovery, and its insurers also waive their right of
subrogation against Railway for loss of its owned or leased property or property under
Contractor's care, custody or control.
Allocated Loss Expense shall be in addition to all policy limits for coverages
referenced above.
Contractor is not allowed to self- insure without the prior written consent of Railway. If
granted by Railway, any self- insured retention or other financial responsibility for
claims shall be covered directly by Contractor in lieu of insurance. Any and all
Railway liabilities that would otherwise, in accordance with the provisions of this
Agreement, be covered by Contractor's insurance will be covered as if Contractor
elected not to include a deductible, self- insured retention or other financial
responsibility for claims.
Prior to commencing services, Contractor shall furnish to Railway an acceptable
certificate(s) of insurance from an authorized representative evidencing the required
coverage(s), endorsements, and amendments. The certificate should be directed to
the following address:
DI.A Page 109 of 141
Contractor shall notify Railway in writing at least 30 days prior to any cancellation,
non - renewal, substitution or material alteration.
Any insurance policy shall be written by a reputable insurance company acceptable to
Railway or with a current Best's Guide Rating of A- and Class VII or better, and
authorized to do business in the state(s) in which the service is to be provided.
If coverage is purchased on a "claims made" basis, Contractor hereby agrees to
maintain coverage in force for a minimum of three years after expiration, cancellation
or termination of this Agreement. Annually Contractor agrees to provide evidence of
such coverage as required hereunder.
Contractor represents that this Agreement has been thoroughly reviewed by
Contractor's insurance agent(s) /broker(s), who have been instructed by Contractor to
procure the insurance coverage required by this Agreement.
Not more frequently than once every five years, Railway may reasonably modify the
required insurance coverage to reflect then - current risk management practices in the
railroad industry and underwriting practices in the insurance industry.
If any portion of the operation is to be subcontracted by Contractor, Contractor shall
require that the subcontractor shall provide and maintain insurance coverage(s) as set
forth herein, naming Railway as an additional insured, and shall require that the
subcontractor shall release, defend and indemnify Railway to the same extent and
under the same terms and conditions as Contractor is required to release, defend and
indemnify Railway herein.
Failure to provide evidence as required by this section shall entitle, but not require,
Railway to terminate this Agreement immediately. Acceptance of a certificate that
does not comply with this section shall not operate as a waiver of Contractor's
obligations hereunder.
The fact that insurance (including, without limitation, self- insurance) is obtained by
Contractor shall not be deemed to release or diminish the liability of Contractor
including, without limitation, liability under the indemnity provisions of this Agreement.
Damages recoverable by Railway shall not be limited by the amount of the required
insurance coverage.
DI.A Page 110 of 141
In the event of a claim or lawsuit involving Railway arising out of this agreement,
Contractor will make available any required policy covering such claim or lawsuit.
These insurance provisions are intended to be a separate and distinct obligation on
the part of the Contractor. Therefore, these provisions shall be enforceable and
Contractor shall be bound thereby regardless of whether or not indemnity provisions
are determined to be enforceable in the jurisdiction in which the work covered
hereunder is performed.
For purposes of this section, Railway shall mean "Burlington Northern Santa Fe LLC ",
"BNSF Railway Company" and the subsidiaries, successors, assigns and affiliates of
each.
4) SALES AND OTHER TAXES
In the event applicable sales taxes of a state or political subdivision of a state of the
United States are levied or assessed in connection with and directly related to any
amounts invoiced by Contractor to Railway ( "Sales Taxes "), Railway shall be
responsible for paying only the Sales Taxes that Contractor separately states on the
invoice or other billing documents provided to Railway; provided, however, that (i)
nothing herein shall preclude Railway from claiming whatever Sales Tax exemptions
are applicable to amounts Contractor bills Railway, (ii) Contractor shall be responsible
for all sales, use, excise, consumption, services and other taxes which may accrue on
all services, materials, equipment, supplies or fixtures that Contractor and its
subcontractors use or consume in the performance of this Agreement, (iii) Contractor
shall be responsible for Sales Taxes (together with any penalties, fines or interest
thereon) that Contractor fails to separately state on the invoice or other billing
documents provided to Railway or fails to collect at the time of payment by Railway of
invoiced amounts (except where Railway claims a Sales Tax exemption), and (iv)
Contractor shall be responsible for Sales Taxes (together with any penalties, fines or
interest thereon) if Contractor fails to issue separate invoices for each state in which
Contractor delivers goods, provides services or, if applicable, transfers intangible
rights to Railway.
Upon request, Contractor shall provide Railway satisfactory evidence that all taxes
(together with any penalties, fines or interest thereon) that Contractor is responsible to
pay under this Agreement have been paid. If a written claim is made against
Contractor for Sales Taxes with respect to which Railway may be liable for under this
Agreement, Contractor shall promptly notify Railway of such claim and provide
Railway copies of all correspondence received from the taxing authority. Railway shall
have the right to contest, protest, or claim a refund, in Railway's own name, any Sales
Taxes paid by Railway to Contractor or for which Railway might otherwise be
responsible for under this Agreement; provided, however, that if Railway is not
permitted by law to contest any such Sales Tax in its own name, Contractor shall, if
requested by Railway at Railway's sole cost and expense, contest in Contractor's own
DI.A Page 111 of 141
,6' ~,: rA
name the validity, applicability or amount of such Sales Tax and allow Railway to
control and conduct such contest.
Railway retains the right to withhold from payments made under this Agreement
amounts required to be withheld under tax laws of any jurisdiction. If Contractor is
claiming a withholding exemption or a reduction in the withholding rate of any
jurisdiction on any payments under this Agreement, before any payments are made
(and in each succeeding period or year as required by law), Contractor agrees to
furnish to Railway a properly completed exemption form prescribed by such
jurisdiction. Contractor shall be responsible for any taxes, interest or penalties
assessed against Railway with respect to withholding taxes that Railway does not
withhold from payments to Contractor.
5) EXHIBIT "C" CONTRACTOR REQUIREMENTS
The Contractor must observe and comply with all provisions, obligations, requirements
and limitations contained in the Agreement, and the Contractor Requirements set forth
on Exhibit "C" attached to the Agreement and this Agreement, including, but not be
limited to, payment of all costs incurred for any damages to Railway roadbed, tracks,
and /or appurtenances thereto, resulting from use, occupancy, or presence of its
employees, representatives, or agents or subcontractors on or about the construction
site. Contractor shall execute a Temporary Construction Crossing Agreement or
Private Crossing Agreement (hLp:/ /www.bnsf.com /communities /fags /permits ®real®
estate /), for any temporary crossing requested to aid in the construction of this Project,
if approved by BNSF.
6) TRAIN DELAY
Contractor is responsible for and hereby indemnifies and holds harmless Railway
(including its affiliated railway companies, and its tenants) for, from and against all
damages arising from any unscheduled delay to a freight or passenger train which
affects Railway's ability to fully utilize its equipment and to meet customer service and
contract obligations. Contractor will be billed, as further provided below, for the
economic losses arising from loss of use of equipment, contractual loss of incentive
pay and bonuses and contractual penalties resulting from train delays, whether caused
by Contractor, or subcontractors, or by the Railway performing work under this
Agreement. Railway agrees that it will not perform any act to unnecessarily cause
train delay.
For loss of use of equipment, Contractor will be billed the current freight train hour rate
per train as determined from Railway's records. Any disruption to train traffic may
cause delays to multiple trains at the same time for the same period.
Additionally, the parties acknowledge that passenger, U.S. mail trains and certain
other grain, intermodal, coal and freight trains operate under incentive /penalty
contracts between Railway and its customer(s). Under these arrangements, if Railway
DI.A Page 112 of 141
does not meet its contract service commitments, Railway may suffer loss of
performance or incentive pay and /or be subject to penalty payments. Contractor is
responsible for any train performance and incentive penalties or other contractual
economic losses actually incurred by Railway which are attributable to a train delay
caused by Contractor or its subcontractors.
The contractual relationship between Railway and its customers is proprietary and
confidential. In the event of a train delay covered by this Agreement, Railway will
share information relevant to any train delay to the extent consistent with Railway
confidentiality obligations. The rate then in effect at the time of performance by the
Contractor hereunder will be used to calculate the actual costs of train delay pursuant
to this agreement.
Contractor and its subcontractors must give Railway's representative
( ) (_) weeks advance notice of the times and dates for
proposed work windows. Railway and Contractor will establish mutually agreeable
work windows for the project. Railway has the right at any time to revise or change the
work windows due to train operations or service obligations. Railway will not be
responsible for any additional costs or expenses resulting from a change in work
windows. Additional costs or expenses resulting from a change in work windows shall
be accounted for in Contractor's expenses for the project.
Contractor and subcontractors must plan, schedule, coordinate and conduct all
Contractor's work so as to not cause any delays to any trains.
DI.A Page 113 of 141
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be
executed by its duly authorized officer the day and year first above written.
< %Contractor. Legal Name %>
By:
Printed Name-
Title-
Contact Person-
Address-
City-
State, Zip.
Fax:
Phone:
E -mail:
BNSF Railway Company
Name:
Manager Public Projects
Accepted and effective this day of 20_.
DI.A Page 114 of 141
Version 11/10/2009
Has Form been revised for this request?
RAILWAY ❑ YES, Revision Date:
ONO
HIGHWAY -RAIL GRADE CROSSING
TRAFFIC SIGNAL PREEMPTION REQUEST FORM
The Road Authority traffic controller circuitry requires railroad preemption contacts to initiate the preemption sequence.
Per BNSF standard, we will provide normally closed "dry" preemption relay contacts to interconnect the railroad active
warning system to the Road Authority traffic signal controller assembly. These contacts are rated at 4 amps. With no
trains in the area, these contacts remain closed. The Road Authority Traffic Department will be responsible for installing
the interconnection cable between the traffic signal controller and the crossing warning signal control housing. If exit
gates are utilized, the Road Authority Traffic Department will be responsible for installing and maintaining the "in
pavement" vehicle detection loops from the street to the cable junction box.
To estimate and or design the crossing warning system, BNSF needs to know certain timing parameters.
Definitions:
"Advance Preemption" — The system will be designed to open the preemption contacts for a predetermined amount of
time (Advance Preemption Time) prior to activation of the warning devices (flashing lights).
"Simultaneous Preemption" -- The system will be designed to open the preemption contact at the same time the warning
devices (flashing lights) are activated. Additional warning time may be requested.
"Gate Down Logic" — Per BNSF standard, we will provide normally open "dry" gate down relay contacts to interconnect the
crossing warning system to the Road Authority traffic signal controller assembly. These contacts are rated at 4 amps.
The system will be designed to close the gate down contacts upon the gates arrival in the down position. This logic is
normally utilized to hold track clearance green until the gates are down since the time from preemption to gate down will
vary depending upon the traffic signal cycle.
"Minimum Warning Time" — Per the MUTCD and FRA regulations, BNSF must provide at least 20 seconds of warning
time for through trains (typically main track applications). However, per BNSF standards for constant warning time train
detection equipment, the system will be designed to provide a "nominal" warning time of 30 seconds to ensure
MUTCD /FRA minimums are met and to compensate for accelerating trains and ballast conditions.
"Minimum Track Clearance Distance" — For standard two - quadrant railroad warning devices, the minimum track clearance
distance is the length along a highway at one or more railroad tracks, measured either from the railroad stop line, warning
device or 12 ft. perpendicular to the far rail, along the centerline or edge line of the highway, as appropriate, to obtain the
longer distance. For locations with exit gate warning devices, the minimum track clearance distance is the length along a
highway at one or more railroad tracks, measured either from the railroad stop line or entrance warning device to the point
clear of the exit gate. Note that in cases where the exit gate arm is parallel to the track(s) and/or not perpendicular to the
roadway, clearance will be either along the centerline or edge line of the highway, as appropriate, to obtain the longer
distance.
When (entrance) gates are used they are typically designed to start their decent within 3 to 5 seconds of the warning
lights flashing, descend in an additional 10 to 15 seconds, and reach horizontal at least 5 seconds prior to train arrival per
FRA regulations.
The length of the railroad's control circuit approach distance is directly related to the amount of requested "Advanced
Preemption Time" (APT). Typically, the longer the APT requirement is, the longer the approach distance, and thus the
more control equipment that will be required.
DI.A Page 115 of 141
With the above items in mind, please provide the followinq information to help us process Vour request
Date: 03/05/2014 Request by (name/title): Jacob Sweeting, PE
Crossing Street Name: 37th Street NW DOT #: 0856471-1
Parallel Street Name: B Street NW District:
City: ALiburn County: ling State: Washington
Traffic Engineer: Jacob Sweeting, PE Phone: 2538043118 E-mail: jsweeting@auburjiwa,gov
1) Is this request for Simultaneous Preemption? [:1 YES Z NO
If "Yes" what is your requested Additional Warning Time? (if Additional Warning Time is required) _ Seconds.
2) Is this request for Advanced Preemption? M YES [:1 NO
If "Yes" what iis your requested Advanced Preemption Time? 23 Seconds.
3) Will this location utilize exit gates? ❑ YES M NO
The following questions should be completed if this location utilizes exit gates:
'Thee exit gate arm(s) shall operate in one of the following modes of operation known as the EGOM (exit gate operating
mode):
a. Dynamic EGOM — A mode of operation where exit gate operation is based on presence of vehicles within minimum
track clearance distance (MTCD).
1) The exit gate arm(s) shall be designed to start downward motion after the vehicle detection system
indicates no vehicles are located within the MTCD and any (optional) exit gate clearance time has completed
timing. Note that the entrance gate arm(s) and the exit gate arms) may start downward motion almost
simultaneously if no vehicles are located within the MTCD.
b. Timed EGoM — A mode of operation where exit gate operation is based on a predetermined tirne interval. This mode
may be used if the vehicle detection system (Dynamic EGOM) is unhealthy.
1) The exit gate arm(s) shall be designed to start downward motion a predetermined number of seconds after
the entrance gate arm(s) start downward motion. Note that the entrance gate arms(s) may or may not be fuilly
horizontal at the time the exit gate arm(s) start downward motion. This timed value is known as the exit gate
clearance time (EGCT).
1) The BNSF standard is to use Dynamic EGOM and! revert to Timed EGOM if the vehicle detection system is unhealthy.
Is this operation acceptable? ❑ YES [:] NC
2) When operating in "Dynamic" exit gate operating mode, how much exit gate clearance time (optional) do you request?
seconds.
3) When operating in "Timed" exit gate operating mode how much exit gate clearance time do, you request?
seconds.
Cornments'.
Please contact the BNSF Signal Engineering office at (913) 577- 5570 with any questions or possible changes to the
above requirements.
DIM
Page 116 of 141
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Agenda Subject:
AGENDA BILL APPROVAL FORM
Resolution No. 5089 - Data Service Change
Department: Attachments:
Information Services
Administrative Recommendation:
City Council approve Resolution No. 5089.
Background Summary:
Date:
July 15, 2014
Budget Impact:
$0
Currently, the city has data and internet services provided by 3 service
providers with contracts expiring in 2014. Through a competitive bidding
process, we have identified a significant upgrade to City data (Internet) and
voice services in 3 locations to support current and future needs at the Airport,
City Hall and the Justice Center. Increased Internet capabilities are required for
current "Cloud" based applications which have reduced operational costs and
overhead, however increased bandwidth are required. The proposed service
enhancement will provide redundant links and future phone and data fail over
services at City Hall and Justice Center. The new service costs will be an
approximate annual increase of $9416.60 which is offset due to additional
service cancellations. As part of this upgrade the City will receive fiber
connectivity and service enhancements with long distance at .028 per minute
compared to .039 currently and also includes: 50MB Internet, 2 PRI Voice, Caller
ID capabilities, approximately 9600 long distance minutes per PRI and local
dialing with no long distance between Bellingham and Chehalis. 20MB Internet,
PRI Voice (failover) 10MB Internet, Voice Services and 5 phones with
voicemail at Airport.
Funding for this project will be accommodated through current Innovation &
Technology communications budget 518.00.880.42.
DI.B AUBURN * MORE THAN YOU IMAGINED Page 118 of 141
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:
Meeting Date:
Staff: Tiedeman
August 4, 2014 Item Number: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED Page 119 of 141
RESOLUTION NO. 5 0 8 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND COMCAST ENTERPRISE SERVICES FOR
COMMUNICATIONS SERVICES
WHEREAS, the City of Auburn has a need for communication services; and
WHEREAS, Comcast Enterprise Services is able to provide those
communication services at a cost that is acceptable to the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor is hereby authorized to execute the Master
Services Agreement and First Amendment to Master Services Agreement between the
City and Comcast Enterprise Services, which agreement and amendment shall be in
substantial conformity with the Agreement and First Amendment respectively attached
hereto as Exhibits A and B and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of
Resolution No. 5089
July 23, 2014
DI.B Page 1 of 2
2014.
CITY OF AUBURN
NANCY BACKUS, MAYOR
Page 120 of 141
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 5089
July 23, 2014
DI.B Page 2 of 2
Page 121 of 141
of Auburn
Customer Name-- cRy ED! PRI
issues_
__s
VISINESS
Pricing based on:. C COmcaStQ
or-c or-ce cluos va-id for 30 days.
Todd Lash, Enterprise Account Executive
office: Phone # 253- 864 -4685
rodd lash 2cable comcast.com
Page 122 of 141
MSA ID #: WA- 177289 -jhoss I MSA Term: 60 months I Account Name: City of Auburn
Primary Contact: Ron Tiedeman Primary Contact Address Information
Title: Director of IT Address 1:
Phone: (253) 288 -3160 Address 2:
Cell: City:
Fax: State:
Email: rtiedeman @auburnwa.gov Zip Code:
This Master Service Agreement ( "Agreement') sets forth the terms and conditions under which Comcast Cable Communications
Management, LLC and its operating affiliates ( "Comcast ") will provide communications and other services ( "Services ") to the
above Customer. The Agreement consists of this fully executed Master Service Agreement Cover Page ( "Cover Page "), the
Enterprise Services General Terms and Conditions ( "General Terms and Conditions "), any written amendments to the
Agreement executed by both parties ( "Amendments "), the Product - Specific Attachment for the applicable Services ( "PSA(s) ")
and each Sales Order accepted hereunder ( "Sales Orders "). In the event of any inconsistency among these documents,
precedence will be as follows: (1) this Cover Page (2) General Terms and Conditions, (3) PSA(s), , and (4) Sales Orders. This
Agreement shall be legally binding when signed by both parties and shall continue in effect until the expiration date of any
Service Term specified in a Sales Order referencing the Agreement, unless terminated earlier in accordance with the
Agreement.
The Customer referenced above may submit Sales Orders to Comcast during the Term of this Agreement ( "MSA Term "). After
the expiration of the initial MSA Term, Comcast may continue to accept Sales Orders from Customer under the Agreement, or
require the parties to execute a new MSA.
The Agreement shall terminate in accordance with the General Terms and Conditions. The General Terms and Conditions and
PSAs are located at http: // business.comcast.com / enterprise - terms -of- service /index.aspx(or any successor URL).Use of the
Services is also subject to the High -Speed Internet for Business Acceptable Use Policy ( "AUP ") located at
http: // business.comcast.com/ customer - notifications /acceptable- use - policy (or any successor URL), and the High -Speed Internet
for Business Privacy Policy (Privacy Policy ") located at http://business.comcast.com/ customer - notifications /customer - privacy-
statement (or any successor URL). Comcast may update the General Terms and Conditions, PSAs, AUP and Privacy Policy
from time to time upon posting to the Comcast website.
Services are only available to commercial customers in wired and serviceable areas in participating Comcast systems (and may
not be transferred). Minimum Service Terms are required for most Services and early termination fees may apply. Service
Terms are identified in each Sales Orders, and early termination fees are identified in the applicable Product Specific
Attachments.
BY SIGNING BELOW, CUSTOMER AGREES TO THE TERMS AND CONDITIONS OF THIS AGREEMENT.
Signature:
Name:
Title:
Date:
Signature: Sales Rep: Todd Lash
Name: Sales Rep Email: todd_lash @cable.comcast.com
Title: Region: Seattle
Date: Division: West
DI.B Page 123 of 141
D
Amendment No. WA- 177289 - jhoss /Al
FIRST AMENDMENT
to
Comcast Enterprise Services Master Services Agreement No. WA- 177289 -jhoss
This First Amendment ( "Amendment ") is concurrently entered into on July 11, 2014 ( "Effective Date ")
in conjunction with the Comcast Enterprise Services Master Services Agreement No. WA- 177289 -jhoss
( "Agreement ") by and between Comcast Cable Communications Management, LLC ( "Comcast ") and
City of Auburn ( "Customer "), individually referred to herein as "Party" and jointly referred to as
"Parties ". In the event of an explicit conflict between this Amendment and the Agreement, the terms and
conditions of this Amendment shall take precedence in the interpretation of the explicit matter in
question. Unless otherwise set forth herein, all capitalized terms set forth herein shall have the same
meaning as set forth in the Agreement.
Whereas, the Parties desire to amend the Agreement by this writing to reflect the amended or additional
terms and conditions to which the Parties have agreed to,
Now, therefore, in consideration of the mutual covenants, promises, and consideration set forth in this
Amendment, the Parties agree as follows:
1. Article 1 of the Enterprise Services General Terms and Conditions ( "General Terms and Conditions ")
is hereby modified to read as follows:
"Comcast may change or modify the Agreement, and any related policies from time to time
( "Revisions ") by posting such Revisions to the Comcast Website. The Revisions are effective upon
posting to the Website. Customer will receive notice of the Revisions in the next applicable monthly
invoice. Customer shall have sixty (60) calendar days from the invoice notice of such Revisions to
provide Comcast with written notice that the Revisions adversely affect Customer's use of the
Service(s). If after notice Comcast is unable to reasonably mitigate the Revision's impact on such
Services, then Customer may terminate the impacted Service(s) without further obligation to Comcast
beyond the termination date, including Termination Charges, if any. This shall be Customer's sole
and exclusive remedy."
2. Article 4.3 of the General Terms and Conditions is hereby modified to read as follows:
"Sales Order Renewal. Upon the expiration of the Service Term, each Sales Order shall
automatically renew for successive periods of one (1) month each ( "Renewal Term(s) "), unless
otherwise stated in these terms and conditions or prior notice of non - renewal is delivered by either
Party to the other at least thirty (30) days before the expiration of the Service Term or the then current
Renewal Term. Effective at any time after the end of the Service Term and from time to time
thereafter, Comcast may, modify the charges for Ethernet, Internet and /or Video Services subject to
thirty (30) days prior written notice to Customer. Customer will have thirty (30) days from receipt of
such notice to cancel the applicable Service without further liability. Should Customer fail to cancel
within this timeframe, Customer will be deemed to have accepted the modified Service pricing."
3. Article 11.15 is hereby added to the General Terms and Conditions to read as follows:
"Non- Appropriation of Funds. In the event Customer is unable to secure funds or if funds are not
appropriated by the applicable local or state agency for performance during any fiscal period of the
term of a Sales Order, such Sales Order may be terminated ( "Termination ") by the Customer upon
written notification to Comcast, to include a copy of the non - appropriation of funds notification, as of
the beginning of the fiscal year for which funds are not appropriated or otherwise secured. In the
event Customer terminates a Sales Order under this "Non- Appropriation of Funds" provision, neither
Party shall have any further obligation to the other Party, excepting Customer shall be responsible for
the payment of any and all unpaid charges for Services rendered and for Comcast equipment, and,
any and all unpaid capital expenses incurred by Comcast on behalf of the applicable Sales Order, all
Comcast Cable Communications Management, LLC
CONFIDENTIAL and PROPRIETARY
://,/ Page fN lof " 41
D
Amendment No. WA- 177389 - jhoss /Al
of which are to be paid by Customer to Company within thirty (30) days from the Company provided
invoice date. Customer hereby agrees to notify Comcast in writing as soon as it has knowledge that
funds are not available for the continuation of the performance as set forth in the Sales Order, for any
fiscal period under the applicable Sales Order Term."
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the day and year
written below and the persons signing covenant and warrant that they are duly authorized to sign for and
on behalf of the respective Parties. Except as otherwise modified by this Amendment, all other terms and
conditions set forth in the Agreement shall remain in full force and effect.
Citv of Auburn
Comcast Cable Communications Management. LLC
Signature:
Signature:
Printed Name:
Printed Name:
Title:
Title:
Date:
Date:
Comcast Cable Communications Management, LLC
CONFIDENTIAL and PROPRIETARY
://,/ Page f2 of " 41
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
Account Name: City of Auburn MSA ID #: WA- 177289 -jhoss SO ID #: WA-1 77289-jhoss-1 652313
uV
Primary Contact: Ron Tiedeman City: Phone: (253) 288 -3160
Title: Director of IT State: Cell:
Address 1: Zip: Fax:
Address 2: Email: rtiedeman @auburnwa gov
Service Term (Months): 160
SUMMARY OF SERVICE CHARGES* SUMMARY OF CUSTOM INSTALLATION FEES
Total Ethernet Monthly Recurring Charges $ 908 01 Total Custom Installation Fee: $ 0.00
Total Trunk Services Monthly Recurring Charges $ 638 00 Amortized Custom Installation Fee $ 0.00
Total Off -Net Monthly Recurring Charges $000
Total Monthly Recurring Charges (all Services): $ 1,546.01
Total Ethernet Standard Installation Fees' $1,00000
Total Trunk Services Standard Installation Fees $ 500 00
Total Off -Net Standard Installation Fees $000
Total Standard Installation Fees (all Services): $ 1,500.00
'Note Charges identified in the Service Order are exclusive of maintenance and repair charges, and applicable federal, state, and local taxes, USF fees, surcharges and recoupments
(however designated) Please refer to your Comcast Enterprise Services Master Services Agreement (MSA) for specific detail regarding such charges Customer shall pay Comcast one
hundred percent (100 %) of the non - amortized Custom Installation Fee prior to the installation of Service
This Comcast Enterprise Services Sales Order Form ( "Sales Order ") shall be effective upon acceptance by Comcast This Sales Order is made a part of the Comcast Enterprise Services Master Services Agreement,
entered between Comcast and the undersigned and is subject to the Product Specific Attachment for the Services) ordered herein, located at http / /business comcast com /enterprise- terms -of- service /index aspx, (the
"Agreement ") Unless otherwise indicated herein, capitalized words shall have the same meaning as in the Agreement
E911 NOTICE
Comcast Business Class Trunking Service may have the E911 limitations specified below
• The National Emergency Number Association (NENA), a 911 industry organization that makes recommendations for standardized services relating to E911, has issued guidelines that state "The PBX owner is
responsible for creating customer records, preferably in NENA standard format, that identify caller locations' To facilitate Customer's compliance with these guidelines and with associated state and local requirements
related to provision of Automatic Location Information (ALI) for E911 services, Comcast offers two options
a Comcast will send to the ALI database or Subscriber Location Database (SLDB) the main billing telephone number and the main address provided by Customer, or
b Customer may choose to sign up for up to 10 Emergency Location Information Numbers (ELINs) that Customer could assign to zones within Customer's premises that would be separately identified to the E911
call taker The location information, such as a specific floor, side of a building, or other identifying information, could assist emergency responders to more quickly reach the appropriate location Customer is solely
responsible for programming it's PBX system to map each station to one of these numbers, and for updating the system as necessary to reflect moves or additions of stations within the premises Comcast will send
the assigned ELINs to the ALI or SLDB database, as is appropriate
• Many jurisdictions require businesses using multi -line telephone systems to program their systems to transmit specific location information for 911 calls Customer bears sole responsibility to ensure that it identifies
and complies with all such requirements In any event, if Customer does not maintain E911 records in a timely and accurate manner, the E911 call taker may not receive proper location information, and emergency
responders may be delayed or even prevented from timely reaching the callers location
• Battery Back Up - The Integrated Access Device (IAD) provided by Comcast is not equipped with battery backup It is Customer's responsibility to ensure adequate back -up power is provided to ensure service
continuity during a power outage, as employees would otherwise be unable to use the Services, including dialing 9 -1 -1, when power is unavailable
• Calls using the Service, including calls to 911, may not be completed if there is a problem with network facilities, including network congestion, network /equipment /power failure, or another technical problem
• All questions should be directed to 1- 800 - 391 -3000 E911 Service, Private Branch Exchange, and Direct Inward Dial Service
By signing below, Customer acknowledges, agrees to and accepts the terms and conditions of this Sales Order
IM
nn.
u
Signature
Signature
Sales Rep Todd Lash
Name
Name
Sales Rep E -Mail todd_lash @cable comcast com
Title D1.B
Title
Region Seattle Page. of
Date
Date
Division West
VIII COMCAST ENTERPRISE SERVICES SALES ORDER FORM
ETHERNET SERVICES AND PRICING
Account Name: City of Auburn Date: July 30, 2014
MSA ID #: WA- 177289 -jhoss
Short Description of
Service:
Service Term (Months): 60
SOID #: WA- 177289 - jhoss- 1652313
Solution Charaes
DI.B Page 127 of 141
IM
s
tiAh
""
I Von,
a
V51111
-
i
City of Auburn -
1
New
Add
EDI -NI -50
50 Mbps
25 W Main ST
Interstate
$000
$ 1,000 00
25 W MAIN ST
City of Auburn -
2
New
Add
EDI -50
50 Mbps
25 W Main ST
Interstate
$ 908 01
$000
25 W MAIN ST
City of Auburn -
3
New
Add
PRI -UNI
50 Mbps
25 W Main ST
Interstate
$000
$ 0 00
25 W MAIN ST
Services Location Details attached
Page Total
$ 908 01
$1,00000
DI.B Page 127 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
SERVICE LOCATION DETAIL INFORMATION
Account Name: City of Auburn MSA ID #: WA- 177289 -jhoss SO ID #: 165231 289- jhoss- Date: July 30, 2014
1652313
City of Auburn Ron rtiedeman @aubur
1 - 25 W Main 25 W MAIN ST AUBURN WA 98001 1 No Tiedeman (253)288 -3160 nwa gov No No
ST
DI.B Page 128 of 141
COMCAST TRUNK SERVICES SALES ORDER FORM
SUMMARY OF TRUNK SERVICES AND PRICING
Date : 07/30/2014 MSA ID #: WA- 177289 - jhoss SO ID #: WA- 177289 - jhoss- 1652313 Account Name: City of Auburn
Service 60
Term:
DI.B Page 129 of 141
#
# Additional
# Additional
# Additional
# Additional
# Additional
# Additional
# Additional
# Additional
Location Name /
Site
# Full PRI
Fractional
Channels
Channels
Channels
Channels
Channels
Channels
Channels
Channels
Site ID
PRI
PORT 1
PORT 2
PORT 3
PORT 4
PORT 5
PORT 6
PORT 7
PORT 8
City of Auburn - 25 W
1
Main ST
2
0
0
0
0
0
0
0
0
0
DI.B Page 129 of 141
"I COMCAST TRUNK SERVICES SALES ORDER FORM
SUMMARY OF TRUNK SERVICES AND PRICING
Date : 07/30/2014 MSA ID #: WA- 177289 - jhoss SO ID #: WA- 177289 - jhoss- 1652313 Account Name: City of Auburn
Service 60
Term:
DLB Page 130 of 141
Solution Charges
# of
Monthly
Location
# of 20
# of 100
# of 200
# of 500
# of
# of Toll
# of
Trunk
Monthly
Standard
Site
Name / Site
TN
TN
TN
TN
1000 TN
Free
Trunk
Groups
# of
Call
Recurring
Installation
ID
Block
Block
Blocks
Blocks
Blocks
Numbers
Groups
with
RCF TN
Detail
Charges
Fees
DNIS
Record
City of Auburn -
1
0
0
0
0
0
0
0
0
0
1
$ 638 00
$ 500 00
25 W Main ST
Page Total:
$ 638 00
$ 500 00
DLB Page 130 of 141
ENTERPRISE SALES ORDER DETAIL - TRUNK SERVICES
Date : 07/30/2014 MSA ID #: I WA- 177289 - jhoss SO ID #: WA- 177289 - jhoss- 1652313
Account Name: FCitv of Auburn
Location Name /Site ID:
City of Auburn - 25 W Main ST
Address 2:
Request Type:
New
Address 1:
25 W MAIN ST
Voice Selections
Action:
Unit Price
Address 2:
Ron Tiedeman
Technical Contact Phone:
City:
AUBURN
State:
WA
Zip:
98001
Customer Moving? None
Moving From Address
Address 1:
Service Term
Address 2:
Monthly Recurring Charge:
City:
Ethernet/Trunk Promotion Description
State:
Voice Selections
Zip:
Unit Price
Technical Contact Name:
Ron Tiedeman
Technical Contact Phone:
(253)288 -3160
Technical Contact Email:
riedeman@auburnwa.gov
Technical Contact On- Site(Y /N)
No
Detail of Monthly Recurring Charges:
Business Class Trunks
Service Term
PRI Interface
Monthly Recurring Charge:
Ethernet/Trunk Promotion Option ENTBCTPR12FuIIBP
Ethernet/Trunk Promotion Description
Enterprise channel 2 Full Business Class Trunks PRI, rate card $489 each, discounted $240, plus
an additional $100 off 1st PRI for total MRC of $638 when bought with or added to Ethernet
Discount shows on PRI bill titled "Multi- Product Pkg Discount' Taxes, Usage and Fees are extra
Voice Selections
Quantity
Unit Price
Total Price
Fractional PRI*
0
$ 0.00
$ 0.00
# of Additional Channels PORT 1
0
$ 0.00
$ 0.00
# of Additional Channels PORT 2
0
$ 0.00
$ 0.00
# of Additional Channels PORT 3
0
$ 0.00
$ 0.00
# of Additional Channels PORT 4
0
$ 0.00
$ 0.00
# of Additional Channels PORT 5
0
$ 0.00
$ 0.00
# of Additional Channels PORT 6
0
$ 0.00
$ 0.00
# of Additional Channels PORT 7
0
$ 0.00
$ 0.00
# of Additional Channels PORT 8
0
$ 0.00
$ 0.00
Full PRI*
2
$ 489.00
$ 978.00
# of 20 TN Blocks*
0
$ 0.00
$ 0.00
# of 100 TN Blocks
0
$ 0.00
$ 0.00
# of 200 TN Blocks
0
$ 0.00
$ 0.00
# of 500 TN Blocks
0
$ 0.00
$ 0.00
# of 1000 TN Blocks
0
$ 0.00
$ 0.00
# of Toll Free Numbers
0
$ 0.00
$ 0.00
# of Trunk Groups
0
$ 0.00
$ 0.00
#of RCF TN
0
$0.00
$0.00
# of DTO
0
$ 0.00
$ 0.00
# of Trunk Groups with DNIS
0
$ 0.00
$ 0.00
Monthly Call Detail Record (CDR)
1
$ 0.00
$ 0.00
# of Intra Lata CRC TNs
0
$ 0.00
$ 0.00
# of Inter Lata CRC TNs
1 0
$ 0.00
$ 0.00
Directory Listing Suppression
0
$0.001
*20 TN Block Included in Price for PRI
Aggregate Monthly Recurring Charges:
Service Term
60
Monthly Recurring Charge:
$ 978.00
Promotional Discount:
-$340.00
Total Monthly Recurring Charge*:
$ 638.00
*Applicable federal, state, and local taxes and fees may apply; usage
fees not included.
Trunk Services Standard Installation Fees:
Toll Free Activation Fee:
$ 0.00
RCF Activation Fee :
$ 0.00
Directory Listing Suppression
$ 0.00
Site Installation Charges *:
$ 500.00
Total Trunk Services Standard Installation Fees:
$ 500.00
Directory Listing Published
DL Number
DL Display Name City of Auburn
DA/DL Header Text Information
Caller ID Display Name
Caller ID (Yes /No) No
Call Blocking (Yes /No)
Customer requests Call Forward Not
No
Reachable?
Customer requests International No
Dialing?
Customer may change the International Dialing preference by contacting
Comcast In writing
FOR COMCAST USE ONLY
Sales Representative Code: Todd Lash
Sales Manager /Director:
Sales Manager /Director Approval:
Division: West
Lead ID:
DLB Page 131 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
Account Name: City of Auburn MSA ID #: WA- 177289 -thoss SO ID #: WA- 177289 - hoss- 1652683
Primary Contact: Ron Tiedeman City: Phone: (253) 288 -3160
Title: Director of IT State: Cell:
Address 1: Zip: Fax:
Address 2: Email: rtiedeman @auburnwa.gov
Service Term (Months): 160
SUMMARY OF SERVICE CHARGES* SUMMARY OF CUSTOM INSTALLATION FEES
Total Ethernet Monthly Recurring Charges: $ 803.60 Total Custom Installation Fee: $0.00
Total Trunk Services Monthly Recurring Charges: $ 294.00 Amortized Custom Installation Fee $ 0.00
Total Off -Net Monthly Recurring Charges: $ 0.00
Total Monthly Recurring Charges (all Services): $ 1,097.60
Total Ethernet Standard Installation Fees *: $ 1,000.00
Total Trunk Services Standard Installation Fees: $ 9.95
Total Off -Net Standard Installation Fees: $ 0.00
Total Standard Installation Fees (all Services): $ 1,009.95
*Note: Charges identified in the Service Order are exclusive of maintenance and repair charges, and applicable federal, state, and local taxes, USF fees, surcharges and
recoupments (however designated). Please refer to your Comcast Enterprise Services Master Services Agreement (MSA) for specific detail regarding such charges. Customer
shall pay Comcast one hundred percent (100 %) of the non - amortized Custom Installation Fee prior to the installation of Service.
This Comcast Enterprise Services Sales Order Form ( "Sales Order ") shall be effective upon acceptance by Comcast This Sales Order is made a part of the Comcast Enterprise Services Master
Services Agreement, entered between Comcast and the undersigned and is subject to the Product Specific Attachment for the Service(s) ordered herein, located at
http- Hbusiness.comcast.com/ enterprise - terms -of- service /index.aspx, (the "Agreement") Unless otherwise indicated herein, capitalized words shall have the
same meaning as in the Agreement
E911 NOTICE
Comcast Business Class Trunking Service may have the E911 limitations specified below
• The Natonal Emergency Number Associaton (NENA), a 911 industry organizaton that makes recommendations for standardized services relating to E911, has issued guidelines that state "The PBX
owner is responsible for creating customer records, preferably in NENA standard format, that identfy caller locations " To facilitate Customer's compliance with these guidelines and with associated state
and local requirements related to provision of Automatic Location Information (ALI) for E911 services, Comcast offers two options
a Comcast will send to the ALI database or Subscriber Location Database (SLDB) the main billing telephone number and the main address provided by Customer, or
b Customer may choose to sign up for up to 10 Emergency Location Informaton Numbers (ELINs) that Customer could assign to zones within Customer's premises that would be separately
identified to the E911 call taker The location information, such as a specific floor, side of a building, or other identifying information, could assist emergency responders to more quickly reach the
appropriate locaton Customer is solely responsible for programming it's PBX system to map each staton to one of these numbers, and for updating the system as necessary to reflect moves or
additions of stations within the premises Comcast will send the assigned ELINs to the ALI or SLDB database, as is appropriate
• Many jurisdictions require businesses using multi -line telephone systems to program their systems to transmit specific locaton informaton for 911 calls Customer bears sole responsibility to ensure
that it identifies and complies with all such requirements In any event, if Customer does not maintain E911 records in a timely and accurate manner, the E911 call taker may not receive proper location
information, and emergency responders may be delayed or even prevented from timely reaching the caller's location
• Battery Back Up - The Integrated Access Device (IAD) provided by Comcast is not equipped with battery backup It is Customers responsibility to ensure adequate back -up power is provided to
ensure service continuity during a power outage, as employees would otherwise be unable to use the Services, including dialing 9 -1 -1, when power is unavailable
• Calls using the Service, including calls to 911, may not be completed if there is a problem with network facilities, including network congestion, network /equipment/power failure, or another technical
problem
• All questions should be directed to 1- 800 - 391 -3000 E911 Service, Private Branch Exchange, and Direct Inward Dial Service
By signing below, Customer acknowledges, agrees to and accepts the terms and conditions of this Sales Order
Signature:
Signature:
Sales Rep: Todd Lash
Name:
Name:
Sales Rep E -Mail: todd_ lash @cable.comcast.com
Title:
Title:
Region: Seattle
Date:
Date:
Division: West
uyv
2 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
ETHERNET SERVICES AND PRICING
Account Name: City of Auburn Date: July 30, 2014
MSA ID WA- 177289 -ihoss
Short Description
Service Term
(Months): 60
SO ID #: WA- 177289- ihoss- 1652683
Solution Charges
DI.B Page 133 of 141
Service
Service
Line
Request
Action
Service(s)
Description
Tax Jurisdiction
Monthly
One -Time
Location A*
Location Z*
yo u urn -
1
New
Add
EDI -NI -20
20 Mbps
340 E Main ST
Interstate
$ 0.00
$ 1,000.00
340 E MAIN ST
City of Auburn -
2
New
Add
EDI -20
20 Mbps
340 E Main ST
Interstate
$ 803.60
$ 0.00
340 E MAIN ST
City o Auburn -
3
New
Add
PRI -UNI
50 Mbps
340 E Main ST
Interstate
$ 0.00
$ 0.00
340 E MAIN ST
* Services Location Details attached
Page Total
$ 803.60
$ 1,000.00
DI.B Page 133 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
SERVICE LOCATION DETAIL INFORMATION
WA- 177289- Ihoss- July 30,
ACCOUnt Nam ®: City of Auburn M$A ID #: WA- 177289 -Ihoss $® ID #: 1652683 Date: 2014
Location
Extend inside Technical/ Technical Technical ! Technical
! Satellite
Lin Zip 11D.M.r. to Wiring Local Contact
e
Name/Site Address 'l Address 2 City State Code Lo�io DeMarc {Yes/No Contact Local Contact Local Contact on Site Location
ID n Phone # Email Address {Y /N)
{Yes/No) ) Name (Yes/No)
1
1340EMain 1 340 S MAIN I I AUBURN I WA 1 98002 I 1 I I NO I Tiedeman I (253)288 -31601 d1ed nwa govub I No I No
DI.B Page 134 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
Account Name: City of Auburn MSA ID #: WA- 177289 -thoss SO ID #: WA- 177289 - hoss- 1895550
Primary Contact: Colin Schmalz City: AUBURN Phone: (253) 804 -5021
Title: Network Communications Engineer State: WA Cell:
Address 1: 25 West Main Street Zip: 98001 Fax:
Address 2: Email: cschmalz @auburnwa.gov
Service Term (Months): 160
SUMMARY OF SERVICE CHARGES* SUMMARY OF CUSTOM INSTALLATION FEES
Total Metro Ethernet Monthly Recurring Charges: $ 690.20 Total Custom Installation Fee: $
Total Trunk Services Monthly Recurring Charges: $ 0.00 Amortized Custom Installation Fee $ 0.00
Total Off -Net Monthly Recurring Charges: $ 0.00
Total Monthly Recurring Charges (all Services): $ 690.20
Total Metro Ethernet Standard Installation Fees *: $ 1,000.00
Total Trunk Services Standard Installation Fees: $ 0.00
Total Off -Net Standard Installation Fees: $ 0.00
Total Standard Installation Fees (all Services): $ 1,000.00
*Note: Charges identified in the Service Order are exclusive of maintenance and repair charges, and applicable federal, state, and local taxes, fees, surcharges and
recoupments (however designated). Please refer to your Comcast Enterprise Services Master Services Agreement (MSA) for specific detail regarding such charges. Customer
shall pay Comcast one hundred percent (100 %) of the non - amortized Custom Installation Fee prior to the installation of Service.
This Comcast Enterprise Services Sales Order Form ( "Sales Order ") shall be effective upon acceptance by Comcast This Sales Order is made a part of the Comcast Enterprise Services Master
Services Agreement, entered between Comcast and the undersigned and is subject to the Product Specific Attachment for the Service(s) ordered herein, located at
http- Hbusiness.comcast.com/ enterprise - terms -of- service /index.aspx, (the "Agreement") Unless otherwise indicated herein, capitalized words shall have the
same meaning as in the Agreement
E911 NOTICE
Comcast Business Class Trunking Service may have the E911 limitations specified below
• The Natonal Emergency Number Associaton (NENA), a 911 industry organizaton that makes recommendations for standardized services relating to E911, has issued guidelines that state "The PBX
owner is responsible for creating customer records, preferably in NENA standard format, that identfy caller locations " To facilitate Customer's compliance with these guidelines and with associated state
and local requirements related to provision of Automatic Location Information (ALI) for E911 services, Comcast offers two options
a Comcast will send to the ALI database or Subscriber Location Database (SLDB) the main billing telephone number and the main address provided by Customer, or
b Customer may choose to sign up for up to 10 Emergency Location Informaton Numbers (ELINs) that Customer could assign to zones within Customer's premises that would be separately
identified to the E911 call taker The location information, such as a specific floor, side of a building, or other identifying information, could assist emergency responders to more quickly reach the
appropriate locaton Customer is solely responsible for programming it's PBX system to map each staton to one of these numbers, and for updating the system as necessary to reflect moves or
additions of stations within the premises Comcast will send the assigned ELINs to the ALI or SLDB database, as is appropriate
• Many jurisdictions require businesses using multi -line telephone systems to program their systems to transmit specific locaton informaton for 911 calls Customer bears sole responsibility to ensure
that it identifies and complies with all such requirements In any event, if Customer does not maintain E911 records in a timely and accurate manner, the E911 call taker may not receive proper location
information, and emergency responders may be delayed or even prevented from timely reaching the caller's location
• Battery Back Up - The Integrated Access Device (IAD) provided by Comcast is not equipped with battery backup It is Customers responsibility to ensure adequate back -up power is provided to
ensure service continuity during a power outage, as employees would otherwise be unable to use the Services, including dialing 9 -1 -1, when power is unavailable
• Calls using the Service, including calls to 911, may not be completed if there is a problem with network facilities, including network congestion, network /equipment/power failure, or another technical
problem
• All questions should be directed to 1- 800 - 391 -3000 E911 Service, Private Branch Exchange, and Direct Inward Dial Service
By signing below, Customer acknowledges, agrees to and accepts the terms and conditions of this Sales Order
Signature:
Signature:
Sales Rep: Todd Lash
Name:
Name:
Sales Rep E -Mail: todd_ lash @cable.comcast.com
Title:
Title:
Region: Seattle
Date:
Date:
Division: West
uyv
5 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
METRO ETHERNET SERVICES AND PRICING
Account dame: City of Auburn Date: April 25, 2014
MSA ID WA- 177289 -ihoss
Short Description
Service Term
(Months): 60
SO ID #: WA- 177289- ihoss- 1895550
Solution Charges
DI.B Page 136 of 141
Service
Service
Line
Request
Action Service(s) Description
Tax Jurisdiction
Monthly
One -Time
Location A*
Location Z*
yo u urn -
1
New
Add EDI -NI -10 10 Mbps
506 23rd ST NE
Interstate
$ 0.00
$ 1,000.00
506 23RD ST
ty o Auburn -
2
New
Add EDI -10 10 Mbps
506 23rd ST NE
Interstate
$ 690.20
$ 0.00
506 23RD ST
Services Location Details attached
Page Total
$ 690.20
$ 1,000.00
DI.B Page 136 of 141
DI.B Page 137 of 141
COMCAST ENTERPRISE SERVICES SALES ORDER FORM
SERVICE LOCATION DETAIL INFORMATION
WA- 177289- Ihoss- April 25,
Account Name: City of Auburn M$A ID #: WA- 177289 -Ihoss $® ID #: 1895550 Date: 2014
Location
Extend inside Technical/ Technical Technical ! Technical
! Satellite
Lin Zip 11D.M.r. to Wiring Local Contact
e
Name/Site Address 'l Address 2 City State Code Lo�io DeMarc {Yes/No Contact Local Contact Local Contact on Site Location
ID n Phone # Email Address {Y /N)
{Yes/No) ) Name (Yes/No)
1 1506U23rdSTI5062NEDSTI I AUBURN I WA I 980021 1 I I NO I S hmalz 1(253)804- 5021I CSC hmyaaz9 aubul No I No
DI.B Page 138 of 141
COMCAST BUSINESS VOICEEDGE SERVICES SALES ORDER FORM
Eusmass Voice
SUMMARY OF BUSINESS VOICEEDGE SERVICES AND PRICING
.. o
MONTHS o
Equipment Charges Solution Charges
DI.B Page 139 of 141
DI.B Page 139 of 141
ccomicust
BUSINESS CLASS
Customer Information:
Location Name:
Qtyof Auburn - Airport
Company Name:
Qt of Auburn
Contact Name:
-
Ron Tiedeman
Address 1:
506 23rd ST NE
Address 2:
$69.90
Cit :
Auburn
State:
We
Zi :
98002
Business Phone:
2532883160
Cell Phone:
2
Fax Number:
$39.90
Email:
rtiedeman auburnwa o,
Technical Contact Name:
Ron Tiedeman
Technical Contact Phone Number:
2532883160
Technical Contact Email Address:
rtiedeman auburnwa ao,
Technical Contact On -Site Y/N
N
Site T e:
Standard
Parent Location:
$0.00
Detail of Monthly Recurring Charges:
Business VoiceEdge Promotion Option
Promotion Description
Voice Selections
Quantity
Unit Price (Monthly)
Total Price
(Monthly)
Unit
Price
(N RE)
Total Price
(NRC)
Lines
2
$3495
$69.90
$29.95
$59.90
Standard Seats
2
$1495
$29.90
$9.95
$19.90
Unified Communication Seats
2
$1995
$39.90
$9.95
$19.90
Softphone -Only UC seats
No
$000
$0.00
$0.00
$0.00
Reception Console
$2995
$0.00
$12.00
$0.00
Auto Attendant - with a Local TN
$2495
$0.00
$24.95
$0.00
Additional Hunt Group
$000
$0.00
$0.00
$0.00
Call Queue Agent per UC Seat Subscribed
$995
$0.00
$12.00
$0.00
Additional Voicemail Box
$500
$0.00
$0.00
$0.00
Shared Call Appearance
$000
$0.00
$0.00
$0.00
Toll Free Numbers) (plus usage)
$500
$0.00
$9.95
$0.00
Remote Call Forward
$000
$0.00
$0.00
$0.00
20 Local TNs
$500
$0.00
$0.00
$0.00
100 Local TNs
$2000
$0.00
$0.00
$0.00
200 Local TNs
$4000
$0.00
$0.00
$0.00
500 Local TNs
$10000
$0.00
$0.00
$0.00
1000 Local TNs
$20000
$0.00
$0.00
$0.00
Inventoried TNs
$000
$0.00
$0.00
$0.00
Additional or Alternate TNs
$295
$0.00
$0.00
$0.00
Non - Published Directory Listing (No DL or
411
$200
$0.00
$24.95
$0.00
Non - Listed Directory Listing (No DL, yes
411
$200
$0.00
$24.95
$0.00
Additional Directory Listing
$450
$0.00
$24.95
$0.00
Customer Equipment
Ed eMarc 4550 - 5 Call WAN
$495
$0.00
$0.00
$0.00
Ed eMarc 4550 - 10 Call WAN Upgrade
1
$695
$6.95
$0.00
$0.00
EdgeMarc 4550 - 15 Call WAN Upgrade
$995
$0.00
$0.00
$0.00
EdgeMarc 4550 - 30 Call WAN Upgrade
$1495
$0.00
$0.00
$0.00
EdgeMarc 4550 - 70 Call WAN Upgrade
$1995
$0.00
$0.00
$0.00
EdgeMarc 5300 - 300 Call WAN Upgrade
$7495
$0.00
$0.00
$0.00
Pol com SoundPoint WX 310 HD
2
$000
0.00
$0.00
$0.00
Polycom SoundPoint WX 410 HD
$595
$0.00
$0.00
$0.00
Pol com Sound oint WX 500 HD Phone
2
$695
13.90
0.00
0.00
Poll com SoundPoint WX 600 HD
$995
$0.00
$0.00
$0.00
Pol com WX Color Ex ansion Module
$495
0.00
0.00
0.00
Poly com WX 1500 HD
$19 95
$0.00
$0.00
$0.00
Cisco 232D ATA
$495
$0.00
$0.00
$0.00
Polycom Cordless DECT (1 -Base Station &
1- Handset **
$995
$0.00
$0.00
$0.00
Polycom Cordless DECT Handset (1-
Handset **
$495
$0.00
$0.00
$0.00
P USB Camera
$3 95
0.00
0.00
0.00
P c oundstahon 5000
4 95
0.00
0.00
0.00
Pol com Soundstation 6000
$6 95
$0.00
0.00
0.00
Billing Information:
Billing Address Details Same as Service
Location?
No
Billin Account Name
City of Auburn
Billing Name (3rd Party Accounts)
$0.00
Billing Contact Name
Ron Tiedeman
Billin Address 1
25 West Main St
Billin Address 2
Cit
Auburn
State
We
Zi
98001
Billin Contact Phone
2532883160
Billin Contact Fax
Billin Contact Email
Tax Exempt*?
No
*If yes, please provide and attach all applicable tax exemption certificates
Annrcnatc Monthly Rcn.rrin. fharncc
Service Term (Months):
60
Monthl Recurin Charge:
$160.55
Promotional Discount:
$0.00
Total Business VoiceEdge Monthly Recurring Charge *:
$160.55
*Applicable federal, state, and local taxes and fees may apply, usage fees not included
Rncinccc Vnirc Frinc Rt.ndarrt Installation Food
Total Activation Charges:
99.70
Site Installation -Char
$0.00
Expedite Order Ca *s:
Pre - Directional
Total Business VoiceEdge Standard Installation Fees:
$99.70
Directory Listing
Directory Listing Phone Number
Directory Listing Display Name
DA/DL Header Text Information
Caller ID Display Name
Date of Quote:
The terms set forth in this agreement are valid for 30 days from Date of Quote
Porting? No
Customer requests International Dialing No
*Customer may change its International Dialing preference by contacting Comcast in writing
Existing Business Customer wants to move TNs from
*Dedicated Service Lines such as Fax or Secuntv Lines are in- Danble with BVE Services
Emergency 911 Information
Yes
*Street Number
Room
Pre - Directional
Floor
*Street Name
Building
Suffix /Type
Unit
Post Directional
Unit Value
*City
*State
Zip
Shio to information:
Shipping Address Same as Service Location?
Yes
Shi in Conct Name
Shi in Adtadress 1
Shi in Address 2
Cit
State
Zi
j2pping Contact Phone
Page 140 of 141
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