HomeMy WebLinkAbout08-04-2014 PUBLIC WORKS COMMITTEE AGENDA,A BURN
'
CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
Public Works Committee
August 4, 2014 - 3:30 PM
Annex Conference Room 2
AGENDA
A. Approval of Minutes*
Public Works Committee to approve the minutes of the July 21, 2014 Public
Works Committee meeting
III. ACTION
A. Public Works Project No. CP1120* (Truong)
Approve Final Pay Estimate No. 8 to Contract No. 13 -07 in the amount of
$4,615.77 and accept construction of Project No. CP1120, Lea Hill Safe Routes
to School Improvements
B. Resolution No. 5088* (Sweeting)
A Resolution of the City Council of the City Of Auburn, Washington, Authorizing
the Mayor to Execute an Agreement between the City of Auburn and Burlington
Northern Santa Fe Railway relating to the 37th and B Street Northwest Pre -
Signal Project
C. Public Works Project No. C201A* (Vondrak)
Approve Final Pay Estimate No. 25 to Contract No. 11 -01 in the amount of
$57,974.43 and accept construction of Project No. C201 M Street SE Grade
Separation (Underpass)
IV. DISCUSSION ITEMS
A. Code Enforcement Abatement Action* (Tate)
Council authorization to initiate an abatement action for six (6) residential
properties.
B. Status Update of Resolution No. 5003* (Snyder /Jones)
Staff to brief and present the anticipated schedule and next steps for
implementation of Resolution No. 5003; a Remedial Action Grant Agreement
with the State Department of Ecology.
C. Agreement for Services - Comprehensive Plan Update* (Chamberlain)
Page 1 of 164
Agreement for services with Berk Consulting to assist the City with updating the
Housing Element of the Comprehensive Plan.
D. Ordinance No. 6526* (Chamberlain)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 19.04.070 of the Auburn City Code relating to traffic impact fee
exemptions.
E. Fulmer Field Briefing (Fenhaus)
F. Right -of -Way Vacation Compensation Policy (Para)
G. Capital Project Status Report* (Sweeting)
H. Significant Infrastructure Projects by Others - Public Works Status
Report* (Gaub)
Action Tracking Matrix* (Gaub)
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 164
'Alu,BURN
VVA,S p � I N G "i'(
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Approval of Minutes July 30, 2014
Department: Attachments: Budget Impact:
Public Works Draft M st $0
Administrative Recommendation:
Public Works Committee to approve the minutes of the July 21, 2014 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff:
Meeting Date: August 4, 2014 Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 164
,A BURN
VVASM�N N (A "()
i '
CALL TO ORDER
Public Works Committee
July 21, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
Chairman Wayne Osborne called the meeting to order at 3 :30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall,
One East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting
were: Mayor Nancy Backus, Community Development & Public
Works Director Kevin Snyder, Assistant Director of Engineering /City
Engineer Ingrid Gaub, Assistant Director of Public Works Operations
Randy Bailey, Councilmember Rich Wagner, Councilmember Largo
Wales, Councilmember Yolanda Trout, Assistant City Engineer
Jacob Sweeting, Acting Utilities Engineer Susan Fenhaus,
Transportation Manager Pablo Para, Director of Administration
Michael Hursh, Environmental Services Manager Chris Andersen,
Storm Drainage Engineer Tim Carlaw, Engineering Aide Amber
Mund, Transportation Planner Joe Welsh, Project Engineer Matt
Larson, Assistant City Attorney Doug Ruth, Economic Development
Manager Doug Lien and Public Works Secretary Molly Mendez.
Members of the public in attendance included: Mike Stringer, Tage
Aaker, Karyn Johnson, Dan Roper, Jeff Dillon and Connie Henke.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, adding Discussion Item G,
Resolution No. 5087, to the agenda.
CONSENT AGENDA
A. Approval of Minutes
Public Works Committee to approve the minutes of the July 7, 2014
Public Works Committee meeting
Page 1 of 8
CA.A Page 4 of 164
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, July 7, 2014.
Motion carried 3 -0.
III. ACTION
A. Resolution No. 5078 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
setting a public hearing to consider a franchise agreement with
Electric Lightwave, LLC, a wholly owned subsidiary of Integra
Telecom Holdings, Inc
Engineering Aide Mund explained Resolution No. 5078 sets the date
of the public hearing for Electric Lightwave LLC for September 2,
2014. Electric Lightwave has applied for a franchise agreement with
the City to be able to operate a telecommunications franchise within
the city limits. There are no current plans to build within the City.
Assistant Director of Engineering /City Engineer Gaub clarified the
review process of permit applications in response to a question
asked by Vice -Chair Peloza.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Resolution No. 5078 setting the date of
the public hearing for Franchise Agreement No. 13 -28 for Electric
Lightwave LLC for September 2, 2014.
Motion carried 3 -0.
B. Right -of -Way Use Permit No. 14 -28 (Mund)
Approve Right -of -Way Use Permit No. 14 -28 for Auburn Days
Festival and Fun Run
Engineering Aide Mund advised Right -of -Way Use Permit 14 -28 is
for the Auburn Days Festival annual festival which will be held the
second weekend in August. The festival and Fun Run course are the
same as last year.
Engineering Aide Mund further explained the police attendance at
East Main Street following a question asked by Chairman Osborne.
Assistant Director of Public Works Operations Bailey informed the
Committee that part of the costs that the City incurred for this event
last year was approximately $7,200.00. This amount only includes
the cost to the Maintenance and Operations division and does not
include others such as Solid Waste, the Parks Department, and the
Police Department costs. In response to a question from Chair
Osborne, Assistant Director of Public Works Operations Bailey
Page 2 of 8
CA.A Page 5 of 164
confirmed that these costs are included in the special events line
item of the Street budget.
Vice -Chair Peloza noted a date error on the agenda bill. Engineering
Aide Mund will correct.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right -of -Way Use Permit No. 14 -28 for
Auburn Days Festival and Fun Run.
Motion carried 3 -0.
C. Right -of -Way Use Permit No. 14 -29 (Mund)
Approve Right -of -Way Use Permit No. 14 -29 for Auburn Noon Lions
Club and the Auburn Downtown Association
Engineering Aide Mund informed the Committee that Right -of -Way
Use Permit No. 14 -29 is for the Auburn Noon Lions Club and the
Auburn Downtown Association to hold a food stand and beer and
wine garden during Auburn Days Festival.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right -of -Way Use Permit No. 14 -29 for
Auburn Noon Lions Club and the Auburn Downtown Association.
Motion carried 3 -0.
D. Public Works Project No. CP1104 (Larson)
Award Contract No. 14 -09 to Valley Electric Company of Mount
Vernon on their low bid of $258,189.23 for Project No. CP1104, 8th
St NE and 104th Ave SE Intersection Improvements
Project Engineer Larson provided a brief background summary of
the project.
Responding to a question asked by Chairman Osborne, Project
Engineer Larson explained the public outreach process regarding
traffic notices. Larson also noted the contractor has limited
timeframes for the work. These limited timeframes will prevent work
during rush hour traffic.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee award Contract No. 14 -09 to Valley Electric
Company of Mount Vernon on their low bid of $258,189.23 for
Project No. CP1104, 8th St NE and 104th Ave SE Intersection
Improvements.
Motion carried 3 -0.
Page 3 of 8
CA.A Page 6 of 164
E. Public Works Project No. CP1222 (Larson)
Project Engineer Larson provided an overview of the project. There
were no questions from the Committee.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee Approve Final Pay Estimate No. 3 to Contract
No. 13 -15 in the Amount of $3,978.39 and Accept Construction of
Project No. CP1222, Citywide Traffic Signal Safety Improvements.
Motion carried 3 -0.
F. Resolution No. 5086 (Gaub / Ruth)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement with Jacob Armijo to
convey an easement over a portion of City storm water retention
property
Assistant City Attorney Ruth provided a background summary of
Resolution No. 5086 and explained that the City is proposing to
grant an easement to resolve an encroachment issue. Granting Mr.
Armijo an easement allows him to retain his fence and landscaping
in the 550 square foot portion of backyard area that is encroaching
on the City's storm drainage property. It also gives the City the
option to retain exclusive use of the property again if necessary in
the future. Mr. Armijo has agreed to pay $3,200.00 for the easement
plus the recording costs. This price is based upon the per foot value
of his property. The encroachment is not currently impacting the
City's ability to operate the storm facility.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee Approve Resolution No. 5086.
Motion carried 3 -0.
G. Ordinance No. 6520 (Gaub)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending sections 13.32A.020 and 13.32A.120 of the Auburn City
Code relating to Undergrounding Wiring
Assistant Director of Engineering /City Engineer Gaub stated
Ordinance No. 6520 is a proposed change to the Auburn City Code
related to Underground Wiring. This revision is for franchisees and
provides clarification of the exceptions to the undergrounding
requirement for the expansion of an overhead system for a
secondary tenant on existing utility poles owned by another utility.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee introduces and adopts Ordinance No. 6520.
Page 4 of 8
CA.A Page 7 of 164
Motion carried 3 -0.
IV. DISCUSSION ITEMS
A. Design Standards Revisions - Landscaping (Welsh)
Transportation Planner Welsh indicated City staff is proposing to
update the landscape portion of the Design Standards. The
proposed changes include the expansion of the list of trees and
shrubs which are allowed to be planted in the public right of way. In
addition, these proposed changes are intended to improve the
requirements to protect sidewalks from tree roots and reduce the
likelihood of overplanted trees impacting in- ground utilities, impairing
visibility of street signage and reducing the effectiveness of street
lighting.
Chairman Osborne asked for confirmation that these proposed
changes have been reviewed by the City arborist. Transportation
Planner Welsh replied stating they have been reviewed by the City
arborist.
Member DaCorsi requested the City include a tree trimming
guideline. Transportation Planner Welsh indicated he will look into
this. Assistant Director of Engineering /City Engineer Gaub added
that this is covered in the standards for the planting of new trees in
order to ensure only short growing trees are planted under overhead
power lines.
There was a brief discussion regarding the width of a sidewalk
following a question asked by Chairman Osborne.
Chairman Osborne pointed out that the street lighting standard
states trees should be at least twenty feet from lights and asked if
twenty feet is enough space. Transportation Planner stated this
distance has been successful in the past. Assistant Director of
Engineering /City Engineer Gaub suggested the addition of a
requirement that it is at least half the proposed mature canopy width
of the tree or twenty feet, whichever is greater. Transportation
Planner Welsh will revise as suggested.
B. Resolution No. 4959 (Snyder)
The purpose of Resolution No. 4959 is for the City Council to
authorize the City of Auburn to enter into a Project Partnership
Agreement (PPA) with the U.S. Army Corps of Engineers to
construct the Mill Creek Wetland 5K project
Chairman Osborne requested Councilmember Wagner sit at the
table for this discussion item.
Page 5 of 8
CA.A Page 8 of 164
Environmental Services Manager Andersen and two representatives
from the Army Corps of Engineers (Jeff Dillon and Dan Roper) came
to the table for this discussion item. In addition, Mike Stringer with
the environmental consulting firm was in attendance in the audience.
Environmental Services Manager Andersen distributed a graphic
that provides the overview of the extent of the Wetland 5K Project.
Andersen then briefed the Committee on the project plans.
Environmental Services Manager Andersen replied to a question
asked by Councilmember Wagner regarding the culvert.
There was a brief discussion regarding the reed canary grass
following a question asked by Chairman Osborne.
There was a discussion regarding the maintenance plan and beaver
dams.
There was a group discussion regarding the fish and wildlife
department following a question asked by Member DaCorsi.
In response to a question asked by Chairman Osborne,
Environmental Services Manager Andersen responded stating it is
hopeful that this creek will lower the water temperature on the Green
River in addition to improving water quality.
C. Utility System Development Charges (SDC) Analysis Update from
FCS Group ( Fenhaus)
Acting Utilities Engineer Fenhaus and two representatives (Tage
Aaker and Karyn Johnson) from FCS Group came to the table for
this discussion item.
There was a brief group discussion regarding the timeframe of when
the last SDC fee update was completed following a question asked
by Chairman Osborne.
Acting Utilities Engineer Fenhaus provided an overview on this
discussion item.
Chairman Osborne made recommendation that the City not
delineate between a 1 -inch and 3/4 -inch water meter in the SDC Fee
Structure.
There was a group discussion regarding the Construction Cost
Index (CCI) following a question asked by Chairman Osborne.
Page 6 of 8
CA.A Page 9 of 164
Ms. Johnson responded to a question asked by Chairman Osborne
regarding the annual customer growth percentage on page eight of
the handout. This was followed by a group discussion.
Acting Utilities Engineer Fenhaus responded to a question asked by
Chairman Osborne regarding the Water Purchase on the Water
Capital Improvement Plan on page ten of the handout. Discussion
followed concerning the customer base that should be included in
the customer growth related to this.
Assistant Director of Engineering /City Engineer Gaub responded to
questions asked by Vice -Chair Peloza regarding the staff
recommendations on page four of the handout.
Ms. Johnson further explained Approach A on page three of the
handout and the Committee agreed that they felt this was the most
appropriate calculation method to use.
D. Capital Project Status Report (Sweeting)
CP1122 — 30th Street NE Storm Improvements:
Responding to a question asked by Member DaCorsi, Assistant City
Engineer Sweeting provided an updated timeline for the project
advertisement.
Chairman Osborne requested a briefing on CP1107 (Fulmer
Wellfield Improvements), CP1118 (Auburn Way South Pedestrian
Improvements — Dogwood to Fir Street) and CP1119 (Auburn Way
South Corridor Improvement — Fir St. SE to Hemlock St. SE) at the
next Public Works Committee Meeting.
E. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
F. Action Tracking Matrix (Gaub)
Item F — 105th Street Sewer Odor:
Assistant Director of Public Works Operations Bailey indicated there
have not been any recent complaints in response to a question
asked by Chairman Osborne.
Item G — Lea Hill Road Repair:
Assistant City Engineer Sweeting provided an updated status report
indicating the City received a draft report from the geotechnical
engineer which outlined some potential long term solutions in
response to a question asked by Chairman Osborne.
G. Resolution No. 5087
A Resolution of the City Council of the City of Auburn, Washirtge 7 of 8
CA.A Page 10 of 164
approving the Lease Extension and Addendum to Lease between
the City of Auburn and the Bank of Washington
For the purpose of these minutes, this item was discussed after
Discussion Item C.
Director of Administration Hursh provided a background summary
for Resolution No. 5087.
In response to a question asked by Chairman Osborne, Director of
Administration Hursh discussed the garbage receptacle at this
location.
Director of Administration Hursh responded to a question asked by
Chairman Osborne regarding agreements to lease these lots.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:55 p.m.
Approved this 4th day of August, 2014.
Wayne Osborne Molly Mendez
Chairman Public Works Department Secretary
Page 8 of 8
CA.A Page 11 of 164
'Alu,BURN
VVAS I � I N G "i'(') N'
AGENDA BILL APPROVAL FORM
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 8
to Contract No. 13 -07 in the amount of $4,615.77 and accept construction of Project
No. CP1120, Lea Hill Safe Routes to School Improvements.
Background Summary:
This project included the completion of the following improvements:
1. Bike lanes, sidewalks, curb and gutter and ADA accessible ramp improvements to
complete the remaining pedestrian gap on the south side of SE 312th St starting at
124th Ave SE and extending approximately 600 feet east.
2. Installation of ADA pedestrian push buttons and audible countdown pedestrian
signal heads at the existing signalized intersection of SE 312th St and 124th Ave SE,
including upgraded ADA accessible ramps.
3. Installation of upgraded ADA accessible ramps on 116th Ave SE at the two marked
school crosswalks in front of Rainier Middle School and at the intersection of 116th
Ave SE and SE 304th St.
4. Bike lane striping, signage and pavement symbols on 116th Ave SE between SE
312th St and SE 304th St.
5. Installation of bicycle racks at the 3 separate schools.
A project budget contingency of $50,987.31 remains in the 102 Arterial Street Fund.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Truong
Meeting Date: August 4, 2014 Item Number: ACT.A
ACT.A AUBURN * MORE THAN YOU IMAGINED Page 12 of 164
ACT.A AUBURN * MORE THAN YOU IMAGINED Page 13 of 164
BUDGET STATUS SHEET
Project No: CP1120 Project Title: Lea Hill Safe Routes to School Improvements
Project Manager: Kim Truong
Initiation Date: 7/18/11
Advertisement Date: 6/3/13
Award Date: 7/16/13
O
Project Initiation
O
Permision to Advertise
O
Contract Award
®
Change Order Approval
76,238
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding
Prior Years
2013
2014
Total
102 Fund - Federal Grant
25,088
297,174
76,238
398,500
102 Arterial Street Fund
1,327
80,582
65,875
147,784
Payment from PSE for Sidewalk Work
0
251,950
8,031
8,031
Total
26,415
377,757
150,143
554,315
Estimated Cost (Funds Needed)
Activity
Prior Years
2013
2014
Total
Design Engineering - City Costs
26,415
48,837
(150,143)
75,252
Design Engineering - Consultant Costs
26,415
1,924
99,156
1,924
Construction Contract
0
251,950
3,418
255,369
Change Order #1
0
4 ; ,)
1 0
I.. ,, )
Change Order #2
35,770
35,770
Change Order #3
15,578
15,578
Change Order #4
4,271
4,271
Line Item Changes
5,450
5,450
Other- School District (Education)
2,762
58,639
61,401
Other- Police Dept. (Enforcement)
1,800
1,800
Construction Engineering - Consultant Costs
2,992
Construction Engineering - City Costs
33,995
10,000
43,995
Total
26,415
377,757
99,156
500,336
102 Arterial Street Budget Status
. ( # ) in the Budget Status Sections indicates Money the City has available.
Date:7/17/14
H: \PROJ \CP1120 -Lea Hill School Ped Imp\ Budget \CP1120- BudgetStatusSheet.xls 1 of 1
ACT.A Page 14 of 164
Prior Years
2013
2014
Total
'102 Funds Budgeted ()
(26,415)
(377,757)
(150,143)
(554,315)
102 Funds Needed
26,415
1 377,757
99,156
503,328
"102 Fund Project Contingency ()
0
0
1 (50,987)
(50,987)
102 Funds Required
0
1 0
1 0
1 0
. ( # ) in the Budget Status Sections indicates Money the City has available.
Date:7/17/14
H: \PROJ \CP1120 -Lea Hill School Ped Imp\ Budget \CP1120- BudgetStatusSheet.xls 1 of 1
ACT.A Page 14 of 164
D
n
CITY OF AUBURN
CP1120
PAY ESTIMATE #8 & FINAL
CO. NO. 13 -07
Lea Hill Safe Route to School Improvements
SCHEDULE A: Street Improvements
EM
)>KIO,
ITEM DESCRIPTION
ESTIMATE
QUANTITY
TOTAL
QUANTITY
I PERIOD
I QUANTITY
! UNIT
' TYPE
UNIT COST
TOTAL COST
PERIOD COST
PERCENT EST.
QTY.
1
2
One Year Warranty-Bond
SPCC Plan --
Mobilization - - __-
Construction Site-Sign_(s)
Control_ Supervisor
Traffic Control- Labor -Flagging
Outside Agency Uniformed Police Flagging Labor
Clearing and Grubbinci
1
1
- ------- _1 -I_
-
_- LS
_ LS
_ LS
� LS
LS
HR
Est.
LS
LS
345.001
150.00
; 17,000.00
800.00
4,523.00
_ 47.00
L 8,000.00
345.00
345.00 -
-
-
_.. -
100%
1
1:
$ 150.00
100%
3
1
1
E
17 000.00
100%
100%
4
5
6
7
6 -!Removal
9
10
1
1
- - -_
_$
$ 800.00
1
0.77778
--
3,517.90
78 /o
96%
320
387.5
14 452.50
- --
-
$_ -.. --
1
0_._1.826662
1
1
531.734
454.3
.....
1,461.33
18%
100%
1
5,000.00
5,000.00
_
__$_ -. - -
$ -_ -
1 $ -
of Structures and Obstructions
- - 1
301
294
457 _
984
_ 96
87
_ .._60
3
1008
27. .. _
1.____ _.__.
_2_
3
7,153.00
7,153.00.:
$ __._.. 6,912.54
3,040.92
__.$._ 908.60
11,633.80,_$
5,075_.07_
- -$ -
_$ -
$_ - - -- 3,812.25
40,518.88
$ 2,146.00
$ . 1,042.00
_$_... 794.00
1,680.00
$ 80.4_.00
- $- --
2,993.90
100 %
Removal of Asphalt Pavem_ ent
Removal of Cement Concrete Flat Work
Removal of Curb-and- Gutter
Subq rage- Preparation
Crushed - Surfacing Top Course.
Crushed SurFacing_Base Course
HMA Cl. _1. /2 -inch PG 64 -22 (Class B) _.
Asphalt Ca_I_d -Patch
Commercial -HMA --
Solid Wall Polyvinyl Chloride (PVC) Storm Pipe,
Catch Basin Type_ 1_
Rectangular Solid Metal Cover ... .. ..... .. .... .
Adjust Catch Basin _..__.._.._..____
- - - - --
Connect to _.Existing Catch_Basin
Pipe_Faundation Material
SY
13.00
177%
- 103%
- -_ 99%
- -_- 148%
160%
0%
0%
381%
' 335%
107%
11
SY
10.00._.$_..
j_$ _
12
LF
2_001
-$_ -
13
1454.225
SY
8.00:..$
33.00...$
33.00.
179.00
325.00
-
$ -
14
153.79
TON
15
0
TON
$- -
16
0
TON
-
17
11.73
TON
_$
$ -
$ -
$ _- -
$ - - -
$ - -
-
18
3376.5733
29
1
SF
12.00
19
_
LF
74.00
20
EA
1 042,00
100 %
1.00%
- 1.00%
-_ 100%
- -- 0%
....... _170%
415%
010
21
21
EA
397,08
- 22
3i
EA
560.00._$
804.00
- -- ....... 33.00
49.00
100.00
206.00
23
24
25
1
1!
EA
_$-
-$ -
7
0
TON
-
!Select Pipe Trench Backfill
36
61.1
166
- 0
-_- - 0.99.1.6
25.5
... ...... ............ _...........
- - --
-_
TON
SF
CY
-
26
Shorinq or Extra Excavation Class B
40
6
1
20 -_
17__ -8 --
_ - 7-
1
1060
1390 _ _
72
688
-__- -1.66_
_ 1
16 600.00
-
$ - - -
-$ -- =
$ -
$ -
-$ -
$ -_- - --
$ -- -
$ - -_ - -
$ __- - -
$ - -
$ -
$
27
Controlled Density_Fill_(CDF)_for Trench _Backfll_ - -_...
Temporary_Water Pollution /Erosion Control
Topsoil -Type A
Lawn _Sod - -- - -
Bark_ Mulch
Miscellaneous _Roadside Restoration
Cement_Concrete Traffic Curb and Gutter
pain te_d._Curb____- ...... ...
Industrial_ and _Commercial Driveway apron
Cement. Concrete Sidewalk -
Cement Concrete Wheelchair- Ramp_ -_ -- _
Traffic Signal Modifications, Complete -__ --
Conduit _Pipe -3 Inch Diameter
Pull Box
-
28
Est.
2,000.001
1,98120
- - - --
99%
29
CY
65.751
1_,6.76.63_
-
129%
30
D
SY
11.50;
0%
31
201
CY
63.25
1_,265.0.0_
3,210,63
292%
32
33
2._1.4041 -67
1018.3
- 1284
89.833
-- _714.8.09
171.581
- -_- _ _
Est.
1,500.00
214%
LF
20.00
20,366.00
-- -
96%
34
_ _ --
-__ __ --
F
1.00
1,284.00
- -- - -- - - - - -- 92%
125%
154%
103%
35
�SY
62.50
5,614.56
36
SY
34.50
24 660.91
37 _
38
39
40
-
SY
163.50
28,053.49-
1
LS
25000,00
$ 25,000.00
$ - - -_ 6,190.00
4 600.00 ?
100%
618
619;
LF
10,00
100%
2
21
EA
2 300.00T
100%
v
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CD
Period Dates
Cn Begin: May 21, 2014
O End: June 25, 2014
h
SCHEDULE $ 345.00
h:lprojlpe1CP1120 PE.xls 1 of 4 7/29/2014 at 11:50 AM
CITY OF AUBURN
CP1120
PAY ESTIMATE #8 & FINAL
n
CO. NO. 13 -07
Lea Hill Safe Route to School Improvements
SCHEDULE A: Street Improvements
EM
>NO.
ITEM DESCRIPTION
ESTIMATE
QUANTITY
TOTAL
QUANTITY
PERIOD
QUANTITY
:, UNIT
` TYPE
UNIT COST
TOTAL COST
PERIOD COST
I PERCENT EST.
3
QTY.
41
42
Permanent_ Signing
Paint Line . -..
Plastic Crosswalk Stripe and Stop Bar (24 inch
Painted Bicycle Lane Symbol
Removing Plastic Crosswalk Line _
Loss Time for Pipe Connection ------ _ -
1
_5212
841
600. - - --
1 ___—
_
_ ._.. - - --
3283
1
1
1_
5112
981.91
LS
9 366.00
0,50
7,50
17,25_
1.75
- - - -.- _._..__..895.70
d- 368.81)
8,66
r ....__..4,922,89,_$
1,279.75_x$
j 14.298.66-1
$ 9,366.00
$ 2 556.00
$ 7,364.25
-
-
- 100%
98%
117%
LF
43
_
LF
$ -
$ - .._
$ __ _ -
-
$ -
$
� -
$ - . -.
$ - - __.
4t 4,270.77
44
21
f
EA_
5F -
362.251
100%
45
CO-1
CO -1
CO-2
CO-2 -1
C0 -3 1
CO-3-2
CO -4
- - - -- 245.861
1
-$
430.26
.__.
41%
LS
-$
$- 895.701$
100%
97%
100%
Deduct $1368.81 from Permanent_ Signing_ BI #41
Increase Quantity BI #18
Increase Quantity BI #18 in excess of 125%
Traffic Loops Replacement
Pedestrian Poles Orientation_ Adjustment
Bike Rack Installation, Complete _._
I Re -mabe and Excavation of Top Course
_-
1
LS
$ (1,368.81);
.... -____
0
5F
0
SF
$_
Est_
4762.94
1
Est.
1 279.75
.___. 1
1
-.LS -..
LS
$ 14,298.66
-.- -
100%
1
1
1
4 270.77
100%
v
c�
m
d7
O
h
d7
h:Iprojlpe1CP1120 PE.As
SCHEDULE TOTAL $ 4,615.77
Period Dates
Begin: May 21, 2014
End: June 25, 2014
2 of 4 7/29/2014 at 11:15 AM
v
c�
CE)
O
CO. NO, 13 -07
Lea Hill Safe Route to School Improvements
D
n
D
SCHEDULE A. Street Improvements
Contract $
NO TAX
No Retainage
SCHEDULE TOTAL $
TOTAL CONTRACT AMOUNT TO DATE
TOTAL PAYMENT TO CONTRACTOR
PAYMENT DUE CONTRACTOR:
CITY OF AUBURN
PROJECT SUMMARY
PAY ESTIMATE #8 & FINAL
Original Contract Contract Change
Amount Orders
255,368.50 $ 55,145.83 $
255,368.50 $
55,145.83 $
Period Dates
Begin: May 21, 2014
End: June 25, 2014
CP1120, Lea Hill Safe Route to School Improvements
CO. NO. 13 -07
Total Payment
315,963.87 $
315,963.87 $
315,963.87
315,963.87 $
This Period
4,615, 77
4,615,77
4,615.77
4,615.77
Percent/Contract
102%
h:iprojtpe%CP1120 PE.xls 3 of 4
712912014 at 11:15 AM
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ACT.A Page 19 of 164
'Alu,BURN
VVAS p � I N G "i'(
AGENDA BILL APPROVAL FORM
Administrative Recommendation:
Public Works Committee recommend that City Council adopts Resolution No. 5088.
Background Summary:
Resolution No. 5088 authorizes the Mayor to enter into a Construction and
Maintenance Agreement with Burlington Northern Santa Fe Railway (BNSF) that
supports the construction of the 37th Street and B Street NW Pre - Signal project.
The 37th Street and B Street NW Pre - Signal project will construct a new pre - signal,
make modifications to the existing traffic signal, and install advanced railroad pre-
emption for the at -grade BNSF rail crossing intersection of 37th St NW and B St
NW. This work will also mitigate the impacts from the proposed BNSF third mainline
rail anticipated to be constructed in 2015.
The agreement obligates BNSF to construct improvements to its pre - emption system
to provide advance notification to the City pre - signal of approaching trains. The
agreement obligates the City to pay BNSF for the construction of these improvements,
at an estimated cost of approximately $66,000.00. The cost of the BNSF work is
included in the project budget.
Reviewed by Council Committees:
Finance, Public Works
Councilmember: Osborne Staff: Sweeting
Meeting Date: August 4, 2014 Item Number: ACT.B
ACT.B AUBURN * MORE THAN YOU IMAGINED Page 20 of 164
ACT.B AUBURN * MORE THAN YOU IMAGINED Page 21 of 164
RESOLUTION NO. 5088
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND
BURLINGTON NORTHERN SANTA FE RAILWAY
RELATING TO THE 37TH AND B STREET
NORTHWEST PRE - SIGNAL PROJECT
WHEREAS, the City desires to improve the safety and efficiency of the at-
grade BNSF Railway Company crossing ( "crossing ") at the intersection of 37th
Street NW and B Street NW; and
WHEREAS, the need for improvements at the intersection of 37th Street
NW and B Street NW is recognized in Auburn's adopted Transportation
Improvement Program; and
WHEREAS, installing a pre - signal at the BNSF railway crossing, thereby
mitigating the impacts from the proposed BNSF third mainline rail, will improve
the safety and efficiency of the at -grade crossing at the intersection of 37th
Street NW and B Street NW; and
WHEREAS, the pre - signal system requires BNSF to upgrade its pre-
emption system to provide advance indication of approaching trains at the City's
expense; and
WHEREAS, BNSF requires execution of a Construction and Maintenance
Agreement to construct the pre - emption system improvements.
Resolution No. 5088
August 4, 2014
Page 1
ACT.B Page 22 of 164
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 11 The Mayor is hereby authorized to execute a Construction
and Maintenance Agreement, in substantial conformity with the agreement
attached hereto, marked as Exhibit 1" and incorporated herein by this
reference. In addition, the Mayor is hereby authorized to execute any
necessary future agreement amendments related to the Construction and
Maintenance Agreement.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Resolution No. 5088
August 4, 2014
Page 2
ACT.B Page 23 of 164
Dated and Signed this day of , 2014
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attorney
Resolution No. 5088
August 4, 2014
Page 3
ACT.B Page 24 of 164
HIGHWAY -RAIL SIGNAL INTERFACE AGREEMENT
BNSF File No.: BF10006373
Mile Post 19.16
Line Segment 051
U.S. DOT Number 085647H
Seattle Subdivision
THIS HIGHWAY -RAIL SIGNAL INTERFACE AGREEMENT (hereinafter called, this
"Agreement "), is entered into effective as of ( "Effective Date "), by and
between BNSF Railway Company, a Delaware Corporation (hereinafter called, "BNSF "), and
City of Auburn WA Public Works (hereinafter called, the "Agency ").
WITNESSETH
WHEREAS, BNSF has grade crossing warning devices located at the intersection of 37th
Street NW and B Street NW, DOT 4 085647H, Line Segment 051, Mile Post 19.16, as indicated
on Exhibit A attached hereto and made a part hereof,
WHEREAS, Agency desires to preempt the highway traffic control signals with the grade
crossing warning devices shown on Exhibit A; and
WHEREAS, BNSF will allow the Agency to preempt the highway traffic control signals
with the grade crossing warning devices shown on Exhibit A subject to the mutual covenants
contained in this Agreement.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties contained herein, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
AGREEMENT
1. PURPOSE
The purpose of this Agreement is as follows: provide for the installation and maintenance
of the improvements described below at the intersection of 37th Street NW and B Street
NW at -grade crossing.
i
ACT.B Page 25 of 164
2. SCOPE OF WORK
a. The Agency must provide BNSF in writing, using the BNSF Preemption
Worksheet attached hereto and made part of this Agreement as Exhibit D, with
the total preempt cycle time required from the start of the preempt cycle of
highway traffic control signals until the arrival of the train at the highway -rail
crossing.
b. BNSF will provide an interface box with contact terminals, at Agency's expense
on the side of the railroad instrument cabin.
C. Agency or its contractor will place all necessary cable and conduit on Railroad
property, as approved by BNSF and in compliance with the BNSF Utility
Accommodation Manual http: / /www.bnsf.com/ communities /facts /t df /utilitv.pdf ,
at the locations shown on Exhibit Al attached to and made a part of this
Agreement.
d. The Agency or its contractor will connect the highway traffic control signals to
the contact terminals in the interface box including all necessary cable and
conduit.
e. BNSF will provide flagging services, at Agency's sole expense as set forth in
more detail on Exhibit C attached to and made a part of this Agreement.
f. The Agency or its contractor must install the new highway traffic control signals
on the existing BNSF cantilever.
g. An estimate of the actual costs for BNSF work is shown on Exhibit B attached to
and made a part of this Agreement. In the event installation of the improvements
has not commenced within six (6) months following the effective date of this
Agreement, BNSF may, in its sole and absolute discretion, revise the cost
estimates set forth on Exhibit B. If the cost estimates are revised, the revised cost
estimates will become a part of this Agreement as though originally set forth
herein. Any item of work incidental to the items listed on Exhibit B not
specifically mentioned therein may be included as a part of this Agreement upon
written approval of the Agency, which approval will not be unreasonably
withheld.
h. The Agency must pay BNSF for the actual costs of any work performed by BNSF
under this Agreement within thirty (30) days of the date of the invoice for such
work. During the construction of the improvements, BNSF may send Agency
progressive invoices detailing the costs of the railroad work performed by BNSF
under this Agreement. Upon completion of the improvements and all associated
work, BNSF will send Agency a detailed invoice of final costs, segregated as to
labor and materials for each item in the recapitulation shown on Exhibit B.
2
ACT.B Page 26 of 164
Agency must pay the final invoice within ninety (90) days of the date of the final
invoice. BNSF will assess a finance charge of .033% per day (12% per annum) on
any unpaid sums or other charges due under this Agreement which are past its
credit terms. The finance charge continues to accrue daily until the date payment
is received by BNSF, not the date payment is made or the date postmarked on the
payment. Finance charges will be assessed on delinquent sums and other charges
as of the end of the month and will be reduced by amounts in dispute and any
unposted payments received by the month's end. Finance charges will be noted
on invoices sent to Agency under this section.
3. CONSTRUCTION AND MAINTENANCE
a. BNSF will operate and maintain, at its expense, the necessary relays and the other
materials required to preempt the highway traffic control signals with the grade
crossing warning devices.
b. BNSF will to operate and maintain, at its expense, the railroad crossing warning
devices up to the contact terminals in the interface box.
C. The Agency or its contractor must, at the Agency's expense, install the highway
traffic control signals up to and including connection to the contact terminals in
the interface box including all necessary cable and conduit.
d. Following installation of the traffic control signals, the Agency will own, operate
and maintain, at its expense, the highway traffic control signals up to and
including connection to the contact terminals in the interface box including all
necessary cable and conduit.
e. For any future inspections or maintenance, routine or otherwise, performed by
subcontractors on behalf of the Agency, Agency shall require the subcontractors
to execute the C documents. Prior to performing any future maintenance with its
own personnel, Agency shall: comply with all of BNSF's applicable safety rules
and regulations; require any Agency employee performing maintenance to
complete the safety training program at the BNSF's Internet Website
"contractororientation.com "; notify BNSF when, pursuant to the requirements of
exhibit C, a flagger is required to be present; procure, and have approved by
BNSF's Risk Management Department, a Railroad Protective Liability insurance.
4. PROTECTION OF UNDERGROUND SYSTEMS
a. Agency and its contractor is placed on notice that fiber optic, communication and
other cable lines and systems (collectively, the "Lines ") owned by various
telecommunications or utility companies may be buried on BNSF's property or
right -of -way. The Agency or its contractor must contact appropriate personnel to
3
ACT.B Page 27 of 164
have the Lines located and make arrangements with the owner of the Lines
regarding protective measures that must be followed prior to the commencement
of any work on BNSF's property. The Agency or its contractor will be
responsible for contacting BNSF and the telecommunications or utility companies
and notifying them of any work that may damage these Lines or facilities and /or
interfere with their service. The Agency or its contractor must also mark all Lines
in order to verify their locations. Agency or its contractor must also use all
reasonable methods when working in the BNSF right -of -way or on BNSF
property to determine if any other Lines (fiber optic, cable, communication or
otherwise) may exist.
b. Agency or its contractor will be responsible for the rearrangement of any facilities
or Lines determined to interfere with the installation or construction of the
improvements. Agency and /or its Contractor must cooperate fully with any
telecommunications or utility company(ies) in performing such rearrangements.
C. Failure to mark or identify Lines will be sufficient cause for BNSF to stop
construction at no cost to BNSF until these items are completed.
d. In addition to the liability terms contained elsewhere in this Agreement, Agency
and its contractor hereby indemnify, defend and hold harmless BNSF for, from
and against all cost, liability, and expense whatsoever (including, without
limitation, attorney's fees and court costs and expenses) arising out of or in any
way contributed to by any act or omission of Agency or its contractor,
subcontractors, agents and /or employees that cause or in any way or degree
contribute to (1) any damage to or destruction of any Lines on BNSF's property
or within BNSF's right -of -way, (2) any injury to or death of any person employed
by or on behalf of (a) any telecommunications or utility company, (b) Agency's
contractor or subcontractors, or (c) Agency, and (3) any claim or cause of action
for alleged loss of profits or revenue by, or loss of service by a customer or user
of such telecommunications or utility company(ies).THE LIABILITY
ASSUMED BY AGENCY OR ITS CONTRACTOR WILL NOT BE
AFFECTED BY THE FACT, IF IT IS A FACT, THAT THE DAMAGE,
DESTRUCTION, INJURY, DEATH, CAUSE OF ACTION OR CLAIM
WAS OCCASIONED BY OR CONTRIBUTED TO BY THE
NEGLIGENCE OF BNSF, ITS AGENTS, SERVANTS, EMPLOYEES OR
OTHERWISE, EXCEPT TO THE EXTENT THAT SUCH CLAIMS ARE
PROXIMATELY CAUSED BY THE INTENTIONAL MISCONDUCT OR
GROSS NEGLIGENCE OF BNSF.
5. INDEMNIFICATION
a. Agency hereby indemnifies, defends and holds harmless BNSF for, from and
against any and all claims, suits, losses, damages, costs and expenses for injury to
or death to third parties or BNSF's officers and employees, and for loss and
damage to property belonging to any third parties (including damage to the
4
ACT.B Page 28 of 164
property of BNSF officers and employees), to the extent caused by the negligence
of the Agency or any of its employees, agents or contractors. The Agency also
releases BNSF from and waives any claims for injury or damage to the Agency's
highway traffic control signals or other equipment which may occur as a result of
any of the work provided for in this Agreement or the operation or the
maintenance thereafter of any of the Agency's highway traffic control signals,
cables, connections at and about the grade crossing.
b. To the fullest extent permitted by law, Agency hereby releases, indemnifies,
defends and holds harmless BNSF and BNSF's affiliated companies, partners,
successors, assigns, legal representatives, officers, directors, employees and
agents for, from and against any and all claims, suits, liabilities, losses, damages,
costs and expenses (including, without limitation, attorneys fees and court costs)
for injury to or death to Agency employees, agents or representatives arising out
of, resulting from or related to any act or omission of Agency or any work
performed on or about BNSF's property or right -of -way. THE LIABILITY
ASSUMED BY THE AGENCY IN THIS PROVISION WILL NOT BE
AFFECTED BY THE FACT, IF IT IS A FACT, THAT THE
DESTRUCTION, DAMAGE, DEATH OR INJURY WAS OCCASIONED
BY OR CONTRIBUTED TO BY THE NEGLIGENCE OF RAILROAD,
ITS AGENTS, SERVANTS, EMPLOYEES OR OTHERWISE, EXCEPT
TO THE EXTENT THAT SUCH CLAIMS ARE PROXIMATELY
CAUSED BY THE SOLE NEGLIGENCE OR INTENTIONAL
MISCONDUCT OF BNSF.
C. The Agency further agrees, at its expense, in the name and on behalf of BNSF,
that it will adjust and settle any claims made against BNSF and will appear and
defend any suits or actions at law or in equity brought against BNSF on any claim
or cause of action arising or growing out of or in any manner connected with any
liability assumed by the Agency under this Agreement for which BNSF is alleged
to be liable. BNSF will give notice to the Agency in writing of the receipt of
pendency of such claims and thereupon the Agency must proceed to adjust and
handle to a conclusion such claims, and in the event of a suit being brought
against BNSF, BNSF may forward the summons and complaint or process in
connection therewith to the Agency, and the Agency must defend, adjust or settle
such suits and protect, indemnify, and save harmless BNSF from and against all
damages, judgments, decrees, attorney's fees, costs, and expenses growing out of
or resulting from or incident to any such claims or suits.
6. AGENCY CONTRACTOR REQUIREMENTS
a. While on or about BNSF property, Agency and its contractors must fully comply
with BNSF's "Contractor Requirements" set forth in Exhibit "C" attached to and
made a part of this Agreement. The "Contractor Requirements" include clearance
5
ACT.B Page 29 of 164
requirements and personal protective equipment requirements. Agency and its
contractors will be responsible for becoming familiar with BNSF's "Contractor
Requirements ". Prior to entering BNSF property, Agency's Contractor must
execute Exhibit C -1 attached to and made a part of this Agreement."
b. Prior to entering BNSF property, each person providing labor, material,
supervision or services connected with the work to be performed on or about
BNSF property must complete the safety training program (hereinafter called
"BNSF Contractor Safety Orientation ") at the following internet website:
" www.contractororientation.com ". Agency must ensure that each of its
contractors, employees, subcontractors, agents or invitees completes the BNSF
Contractor Safety Orientation before any work is performed under this
Agreement. Additionally, Agency must ensure that each and every contractor,
employee, subcontractor, agent or invitee possesses a card certifying completion
of the BNSF Contractor Safety Orientation prior to entering BNSF property.
Agency must renew the BNSF Contractor Safety Orientation annually.
C. Prior to entering BNSF property, Agency or its contractors must prepare and
implement a safety action plan acceptable to BNSF. Agency must audit
compliance with the plan during the course of Agency's work. A copy of the plan
and audit results must be kept at the work site and will be available for inspection
by BNSF at all reasonable times.
7. INSURANCE
Contractor shall, at its sole cost and expense, procure and maintain during the life of this
Agreement the following insurance coverage:
A. Commercial General Liability insurance. This insurance shall contain broad form
contractual liability with a combined single limit of a minimum of $2,000,000 each
occurrence and an aggregate limit of at least $4,000,000 but in no event less than the
amount otherwise carried by the Contractor. Coverage must be purchased on a post
2004 ISO occurrence form or equivalent and include coverage for, but not limit to the
following:
♦ Bodily Injury and Property Damage
♦ Personal Injury and Advertising Injury
♦ Fire legal liability
♦ Products and completed operations
This policy shall also contain the following endorsements, which shall be indicated
on the certificate of insurance:
♦ The definition of insured contract shall be amended to remove any exclusion
or other limitation for any work being done within 50 feet of railroad property.
C
ACT.B Page 30 of 164
♦ Waver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
It is agreed that the workers' compensation and employers' liability related
exclusions in the Commercial General Liability insurance policy(s) required herein
are intended to apply to employees of the policy holder and shall not apply to
Railway employees.
No other endorsements limiting coverage as respects obligations under this
Agreement may be included on the policy with regard to the work being performed
under this agreement.
B. Business Automobile Insurance. This insurance shall contain a combined single
limit of at least $1,000,000 per occurrence, and include coverage for, but not
limited to the following:
♦ Bodily injury and property damage
♦ Any and all vehicles owned, used or hired
The policy shall also contain the following endorsements or language, which shall be
indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
C. Workers Compensation and Employers Liability insurance including coverage for,
but not limited to:
♦ Contractor's statutory liability under the worker's compensation laws of the
state(s) in which the work is to be performed. If optional under State law, the
insurance must cover all employees anyway.
♦ Employers' Liability (Part B) with limits of at least $500,000 each accident,
$500,000 by disease policy limit, $500,000 by disease each employee.
This policy shall also contain the following endorsements or language, which shall be
indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
7
ACT.B Page 31 of 164
D. Railroad Protective Liability insurance naming only the Railway as the Insured with
coverage of at least $2,000,000 per occurrence and $6,000,000 in the aggregate. The
policy Must be issued on a standard ISO form CG 00 35 12 04 and include the
following:
♦ Endorsed to include the Pollution Exclusion Amendment
♦ Endorsed to include the Limited Seepage and Pollution Endorsement.
♦ Endorsed to remove any exclusion for punitive damages.
♦ No other endorsements restricting coverage may be added.
♦ The original policy must be provided to the Railway prior to performing any
work or services under this Agreement
♦ Definition of "Physical Damage to Property" shall be endorsed to read:
,'means direct and accidental loss of or damage to all property owned by any
named insured and all property in any named insured' care, custody, and
control arising out of the acts or omissions of the contractor named on the
Declarations.
In lieu of providing a Railroad Protective Liability Policy, Licensee may participate (if
available) in Railway's Blanket Railroad Protective Liability Insurance Policy.
Other Requirements:
Where allowable by law, all policies (applying to coverage listed above) shall contain no
exclusion for punitive damages.
Contractor agrees to waive its right of recovery against Railway for all claims and suits
against Rahway. In addition, its insurers, through the terms of the policy or policy
endorsement, waive their right of subrogation against Railway for all claims and suits.
Contractor further waives its right of recovery, and its insurers also waive their right of
subrogation against Railway for loss of its owned or leased property or property under
Contractor's care, custody or control.
Allocated Loss Expense shall be in addition to all policy limits for coverages referenced
above.
Contractor is not allowed to self - insure without the prior written consent of Rahway. If
granted by Rahway, any self - insured retention or other financial responsibility for claims
shall be covered directly by Contractor in lieu of insurance. Any and all Railway
liabilities that would otherwise, in accordance with the provisions of this Agreement, be
covered by Contractor's insurance will be covered as if Contractor elected not to include
a deductible, self - insured retention or other financial responsibility for claims.
Prior to commencing services, Contractor shall furnish to Railway an acceptable
certificate(s) of insurance from an authorized representative evidencing the required
coverage(s), endorsements, and amendments. The certificate should be directed to the
following address:
ACT.B Page 32 of 164
Contractor shall notify Railway in writing at least 30 days prior to any cancellation, non -
renewal, substitution or material alteration.
Any insurance policy shall be written by a reputable insurance company acceptable to
Railway or with a current Best's Guide Rating of A- and Class VII or better, and
authorized to do business in the state(s) in which the service is to be provided.
If coverage is purchased on a "claims made" basis, Contractor hereby agrees to maintain
coverage in force for a minimum of three years after expiration, cancellation or
termination of this Agreement. Annually Contractor agrees to provide evidence of such
coverage as required hereunder.
Contractor represents that this Agreement has been thoroughly reviewed by Contractor's
insurance agent(s) /broker(s), who have been instructed by Contractor to procure the
insurance coverage required by this Agreement.
Not more frequently than once every five years, Railway may reasonably modify the
required insurance coverage to reflect then - current risk management practices in the
railroad industry and underwriting practices in the insurance industry.
If any portion of the operation is to be subcontracted by Contractor, Contractor shall
require that the subcontractor shall provide and maintain insurance coverage(s) as set
forth herein, naming Railway as an additional insured, and shall require that the
subcontractor shall release, defend and indemnify Railway to the same extent and under
the same terms and conditions as Contractor is required to release, defend and indemnify
Railway herein.
Failure to provide evidence as required by this section shall entitle, but not require,
Railway to terminate this Agreement immediately. Acceptance of a certificate that does
not comply with this section shall not operate as a waiver of Contractor's obligations
hereunder.
The fact that insurance (including, without limitation, self - insurance) is obtained by
Contractor shall not be deemed to release or diminish the liability of Contractor
9
ACT.B Page 33 of 164
including, without limitation, liability under the indemnity provisions of this Agreement.
Damages recoverable by Rnilrrmny shall not be limited by the amount of the required
insurance coverage.
In the event of a claim or lawsuit involving Rnilrrmny arising out of this agreement,
Contractor will make available any required policy covering such claim or lawsuit.
These insurance provisions are intended to be a separate and distinct obligation on the
part of the Contractor. Therefore, these provisions shall be enforceable and Contractor
shall be bound thereby regardless of whether or not indemnity provisions are determined
to be enforceable in the jurisdiction in which the work covered hereunder is performed.
For purposes of this section, Rnilrrmny shall mean "Burlington Northern Santa Fe LLU,
"BNSF Railway Company" and the subsidiaries, successors, assigns and affiliates of
each.
to
ACT.B Page 34 of 164
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first above written.
BNSF RAILWAY COMPANY
Printed Name: Richard W Wagner
Title: Manager Public Projects, NW Division
AGENCY
By:
Printed Name:
Title:
11
ACT.B Page 35 of 164
RNSF RAIL WA Y COMPA NY
TO 4NC0Z1kE1? TO SEATTLE
IE D EASTW ARHD APPPR. 4171'
INSTALL: LED'S & ADVANCED PREEMPTION CIRCUITS
CONTROL DEVICES. CONSTANT WARNING
o- - - OUT SALVAGE. NONE
120' MIN.
41'
MIN. 50' MIN
0
o
l
37TH A UA7
DDT ° 085 647 H
Warning device placement:
Clearance to C.L. Track = Min. 12'
Edge of Road to C.L. Foundation:
Min. 4'3" with curb,
Min. 8'3" without curb,
Max. 12'
House Clearance: 25' Min. to Near Rail
30' Min. to Edge of Road
ALL LIGHTS TO BE LED
WESTWARD APPR.4171'
79 MPH _
RNSF RAIL WAY
LOCATION: AUBURN, WA.
STREET:37TH AVE.
LS- 0051
M.P. 19.16
DOT 4 085 647 H
DIVISION: NORTHWEST
SUBDIVISION° SEATTLE
KANSAS CITY
NO SCALE
DATE- 01/31/2014
FILE: 0051019_16.dgn
JWM
CO.
CEPS PLAN ITEM DOCUMENT
LOCATION AUBURN LINE SEGMENT �I AFE NUMBER
PLANITEM NUMBER PSIO8�64711 MILEPOST 19.16 REA NUMBER
PROPERTY OF BNSF RAILWAY COMPANY DIVISION NW CPARNIINJBER
OPERATED BY BNSF RAILWAY COMPANY SUBDIVISION SEATTLE BUDGET YEAR 2014
JOINT FACILITY CITY OF AUBURN OVA ENGR. DIVISION NORTHWEST NORTH BUDGET CLASS 10
0o BILLABLE ( +, -) 100.0 TAX STATE OVA. CO KING REPORTING OFFICE 461
REQUESTORID S1SO MATE DATE SPONSOR VP ENGINEERING
PROJECT TYPE SGX LOCATION CODE X11066 DEPT CODE MOWGH
DOT NUMBER O8�64711 TRACK TYPE 1 DERAILMENT CODE
STIDJULUS FUND TYPE STIDJULUS STATUS
PURPOSE. JUSTIFICATION AND DESCRIPTION
INSTALL ADVANCED PREEMPTION CIRCUITS AT 67TH STREET IN AUBURN OVA. NORTHWEST DIV. SEATTLE SUBDIV. LS 00 1 MP 19.16.
DOT; OS�647H. SEQ. 4066
MONTHLY POWER UTILITY COST CENTER 6liO4
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIDATING PURPOSE ONLY.
THEY CAN BE EXPECTED TO CHANGE AFTER THE ENGINEERING PROCESS. DETAILED AND ACCURATE MATERIAL LISTS WILL BE
FURNISHED WHEN ENGINEERING IS COMPLETED.
CONTINUING CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
THIS ESTIMATE GOOD FOR 90 DAYS. THEREAFTER THE ESTIDIATE IS SUBJECT TO CHANGE IN COST FOR MATERIAL. LABOR. AND
OVERHEADS.
SIGNAL WORK ONLI"::::::::::::::: ::::::::::::::::
THE CITY OF AUBURN IS FUNDING THIS PROJECT 100oo.
MAINTAIN PROPRIETARY CONFIDENTIALITY
SYSTEM MAINTENANCE AND PUNNING - KANSAS CITY PRINTED ON O1,31C014
ESTIDEATE REF. NLJNIBER PSI08�647H -' - -'S ESTIDATED BY MCNJLJRPHEY
COSTING DATE O1, 24,2014 PRINTED BY MCNJLJRPHEY
ACT.B 10, Ih „ililh °uglh II � up °� r i f: ;;uu Page 37 of 164
CASH CAPITAL
NONCASH CAPITAL
OPERATING EXP
REMOVAL COSTS
BILLABLE
TOTALS
LABOR COSTS
0
0
0
0
10.427
10.427
MATERIAL COSTS
0
0
0
0
68.2�4
68.2�4
OTHER COSTS
0
0
0
0
17.069
17.069
TOTALS
0
0
0
0
6�.7�O
6�.7�O
SYSTEM MAINTENANCE AND PUNNING - KANSAS CITY PRINTED ON O1,31C014
ESTIDEATE REF. NLJNIBER PSI08�647H -' - -'S ESTIDATED BY MCNJLJRPHEY
COSTING DATE O1, 24,2014 PRINTED BY MCNJLJRPHEY
ACT.B 10, Ih „ililh °uglh II � up °� r i f: ;;uu Page 37 of 164
"" MAINTAIN PROPRIETARY CONFIDENTIALITY " " " ""
BNSF RAILWAY COMPANY
FHPM ESTIMATE FOR
CITY OF AUBURN WA
LOCATION AUBURN DETAILS OF ESTIMATE PLAN ITEM PSI05�64711 VERSION
PURPOSE. JUSTIFICATION AND DESCRIPTION
INSTALL ADVANCED PREEMPTION CIRCUITS AT 67TH STREET IN AUBURN WA. NORTHWEST DIV. SEATTLE SUBDIV. LS 00 1 MP 19.16.
DOT; OS�647H. SEQ. 4066
MONTHLY POWER UTILITY COST CENTER 6liO4
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTIVE PACKAGES USED FOR ESTIMATING PURPOSE ONLY.
THEY CAN BE EXPECTED TO CHANGE .AFTER THE ENGINEERING PROCESS. DETAILED AND .ACCURATE MATERIAL LISTS WILL BE
FURNISHED WHEN ENGINEERING IS COMPLETED.
CONTINUING CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
THIS ESTIMATE GOOD FOR 90 DAYS. THEREAFTER THE ESTIDIATE IS SUBJECT TO CHANGE IN COST FOR MATERLAL. LABOR. AND
OVERHEADS.
SIGNAL WORK ONLY
THE CITY OF .AUBURN IS FUNDING THIS PROJECT 10000.
MAINTAIN PROPRIETARY CONFIDENTLALITY
DESCRIPTION QUANTITY UTJ COST TOTAL $
LABOR
SIGNAL FIELD LABOR - CAP
PAYROLL ASSOCLATED COSTS
DA OVERHEADS
EQUIPMENT EXPENSES
INSURANCE EXPENSES
TOTAL LABOR COST
MATERLAL
6 ISLAND RELAY
.APT JCT BOX
CABLE
GATE DN RELAYS
HAWK -FS DIM
LED. LIGHT ADJUSTMENT
PRE -EMPT RELAYS
PRE -EMPT TIDJER RELAY
RECORDER. EVENT
SHUNT. NBS
MATERIAL HANDLING
USE TAX
OFFLINE TRANSPORTATION
TOTAL MATERLAL COST
OTHER
CONTRACT ENGR.
DIRECTIONAL BORING
TOTAL OTHER ITEMS COST
PROJECT SUBTOTAL
CONTINGENCIES
BILL PREPARATION FEE
GROSS PROJECT COST
LESS COST PAID BY BNSF
TOTAL BILLABLE COST
120.0 MIT 6.660
"16
3.348
969
�6 F
10.427 10.427
6.0 EA
2.100
1.0 EA
4O
1.0 LS
6'00
1.0 EA
700
1.0 EA
1.400
2S.0 EA
7.000
6.0 EA
2.100
6.0 EA
556
1.0 EA
6.500
-F.0 EA
6.784
1.6� F
6.090
411
65.24 65.24
1.0 EA 6.600
100.0 FT x.000
10500 10500
X9.151
x.915
6�.7�O
0
6�.7�O
ACT. B u u llw4u�11: II u u f 2 Page 38 of 164
EXHIBIT "C"
lilsilori till f III 1110 1. ' � IIII ° l uu r ui ui ui 1111, III 1111, "? 1 till
I �
EXHIBIT "C"
CONTRACTOR REQUIREMENTS
1.01 General:
• 1.01.01 The Contractor must cooperate with BNSF RAILWAY COMPANY, hereinafter
referred to as "Railway" where work is over or under on or adjacent to Railway property
and /or right -of -way, hereafter referred to as "Railway Property ", during the construction of
37th 085647H at B Street Preemption.
• 1.01.02 The Contractor must execute and deliver to the Railway duplicate copies of the
Exhibit "C -1" Agreement, in the form attached hereto, obligating the Contractor to provide
and maintain in full force and effect the insurance called for under Section 3 of said
Exhibit "C -1 ". Questions regarding procurement of the Railroad Protective Liability
Insurance should be directed to Rosa Martinez at Marsh, USA, 214 - 303 -8519.
• 1.01.03 The Contractor must plan, schedule and conduct all work activities so as not to
interfere with the movement of any trains on Railway Property.
• 1.01.04 The Contractor's right to enter Railway's Property is subject to the absolute right
of Railway to cause the Contractor's work on Railway's Property to cease if, in the opinion
of Railway, Contractor's activities create a hazard to Railway's Property, employees,
and /or operations. Railway will have the right to stop construction work on the Project if
any of the following events take place: (i) Contractor (or any of its subcontractors)
performs the Project work in a manner contrary to the plans and specifications approved
by Railway; (ii) Contractor (or any of its subcontractors), in Railway's opinion, prosecutes
the Project work in a manner which is hazardous to Railway property, facilities or the safe
and expeditious movement of railroad traffic; (iii) the insurance described in the attached
Exhibit C -1 is canceled during the course of the Project; or (iv) Contractor fails to pay
Railway for the Temporary Construction License or the Easement. The work stoppage
will continue until all necessary actions are taken by Contractor or its subcontractor to
rectify the situation to the satisfaction of Railway's Division Engineer or until additional
insurance has been delivered to and accepted by Railway. In the event of a breach of (i)
this Agreement, (ii) the Temporary Construction License, or (iii) the Easement, Railway
may immediately terminate the Temporary Construction License or the Easement. Any
16
ACT.B Page 39 of 164
such work stoppage under this provision will not give rise to any liability on the part of
Railway. Railway's right to stop the work is in addition to any other rights Railway may
have including, but not limited to, actions or suits for damages or lost profits. In the event
that Railway desires to stop construction work on the Project, Railway agrees to
immediately notify the following individual in writing:
• 1.01.05 The Contractor is responsible for determining and complying with all Federal,
State and Local Governmental laws and regulations, including, but not limited to
environmental laws and regulations (including but not limited to the Resource
Conservation and Recovery Act, as amended; the Clean Water Act, the Oil Pollution Act,
the Hazardous Materials Transportation Act, CERCLA), and health and safety laws and
regulations. The Contractor hereby indemnifies, defends and holds harmless Railway for,
from and against all fines or penalties imposed or assessed by Federal, State and Local
Governmental Agencies against the Railway which arise out of Contractor's work under
this Agreement.
• 1.01.06 The Contractor must notify (Agency) at and Railway's Manager
Public Projects, telephone number ( ) at least thirty (30) calendar days before
commencing any work on Railway Property. Contractor's notification to Railway must
refer to Railway's file
• 1.01.07 For any bridge demolition and /or falsework above any tracks or any excavations
located with any part of the excavations located within, whichever is greater, twenty -five
(25) feet of the nearest track or intersecting a slope from the plane of the top of rail on a 2
horizontal to 1 vertical slope beginning at eleven (11) feet from centerline of the nearest
track, both measured perpendicular to center line of track, the Contractor must furnish the
Railway five sets of working drawings showing details of construction affecting Railway
Property and tracks. The working drawing must include the proposed method of
installation and removal of falsework, shoring or cribbing, not included in the contract
plans and two sets of structural calculations of any falsework, shoring or cribbing. For all
excavation and shoring submittal plans, the current "BNSF -UPRR Guidelines for
Temporary Shoring" must be used for determining the design loading conditions to be
used in shoring design, and all calculations and submittals must be in accordance with the
current "BNSF -UPRR Guidelines for Temporary Shoring ". All submittal drawings and
calculations must be stamped by a registered professional engineer licensed to practice in
the state the project is located. All calculations must take into consideration railway
surcharge loading and must be designed to meet American Railway Engineering and
Maintenance -of -Way Association (previously known as American Railway Engineering
17
ACT.B Page 40 of 164
Association) Coopers E -80 live loading standard. All drawings and calculations must be
stamped by a registered professional engineer licensed to practice in the state the project
is located. The Contractor must not begin work until notified by the Railway that plans
have been approved. The Contractor will be required to use lifting devices such as,
cranes and /or winches to place or to remove any falsework over Railway's tracks. In no
case will the Contractor be relieved of responsibility for results obtained by the
implementation of said approved plans.
• 1.01.08 Subject to the movement of Railway's trains, Railway will cooperate with the
Contractor such that the work may be handled and performed in an efficient manner. The
Contractor will have no claim whatsoever for any type of damages or for extra or
additional compensation in the event his work is delayed by the Railway.
1.02 Contractor Safety Orientation
• 1.02.01 No employee of the Contractor, its subcontractors, agents or invitees may
enter Railway Property without first having completed Railway's Engineering
Contractor Safety Orientation, found on the web site
www.contractororientation.com. The Contractor must ensure that each of its
employees, subcontractors, agents or invitees completes Railway's Engineering
Contractor Safety Orientation through internet sessions before any work is
performed on the Project. Additionally, the Contractor must ensure that each and
every one of its employees, subcontractors, agents or invitees possesses a card
certifying completion of the Railway Contractor Safety Orientation before entering
Railway Property. The Contractor is responsible for the cost of the Railway
Contractor Safety Orientation. The Contractor must renew the Railway Contractor
Safety Orientation annually. Further clarification can be found on the web site or
from the Railway's Representative.
1.03 Railway Requirements
• 1.03.01 The Contractor must take protective measures as are necessary to keep
railway facilities, including track ballast, free of sand, debris, and other foreign objects and
materials resulting from his operations. Any damage to railway facilities resulting from
Contractor's operations will be repaired or replaced by Railway and the cost of such
repairs or replacement must be paid for by the Agency.
• 1.03.02 The Contractor must notify the Railway's Division Engineer
at ( ) and provide blasting plans
to the Railway for review seven (7) calendar days prior to conducting any blasting
operations adjacent to or on Railway's Property.
18
ACT.B Page 41 of 164
• 1.03.03 The Contractor must abide by the following temporary clearances during
construction:
■ 15-0" Horizontally from centerline of nearest track
■ 21' -6" Vertically above top of rail
■ 27' -0" Vertically above top of rail for electric wires carrying less than 750 volts
■ 28' -0" Vertically above top of rail for electric wires carrying 750 volts to 15,000
volts
■ 30' -0" Vertically above top of rail for electric wires carrying 15,000 volts to
20,000 volts
■ 34' -0" Vertically above top of rail for electric wires carrying more than 20,000
volts
• 1.03.04 Upon completion of construction, the following clearances shall be maintained:
■ 25' Horizontally from centerline of nearest track
■ 23' 6" Vertically above top of rail
• 1.03.05 Any infringement within State statutory clearances due to the Contractor's
operations must be submitted to the Railway and to the (Agency) and must not be
undertaken until approved in writing by the Railway, and until the (Agency) has obtained
any necessary authorization from the State Regulatory Authority for the infringement. No
extra compensation will be allowed in the event the Contractor's work is delayed pending
Railway approval, and /or the State Regulatory Authority's approval.
• 1.03.06 In the case of impaired vertical clearance above top of rail, Railway will have
the option of installing tell -tales or other protective devices Railway deems necessary for
protection of Railway operations. The cost of tell -tales or protective devices will be borne
by the Agency.
• 1.03.07 The details of construction affecting the Railway's Property and tracks not
included in the contract plans must be submitted to the Railway by (Agency) for approval
before work is undertaken and this work must not be undertaken until approved by the
Railway.
• 1.03.08 At other than public road crossings, the Contractor must not move any
equipment or materials across Railway's tracks until permission has been obtained from
the Railway. The Contractor must obtain a "Temporary Construction Crossing Agreement"
from the Railway prior to moving his equipment or materials across the Railways tracks.
The temporary crossing must be gated and locked at all times when not required for use
by the Contractor. The temporary crossing for use of the Contractor will be constructed
and, at the completion of the project, removed at the expense of the Contractor.
19
ACT.B Page 42 of 164
• 1.03.09 Discharge, release or spill on the Railway Property of any hazardous
substances, oil, petroleum, constituents, pollutants, contaminants, or any hazardous
waste is prohibited and Contractor must immediately notify the
l a �00 p . °" ii �: ?!' of any discharge, release or spills in excess of a
reportable quantity. Contractor must not allow Railway Property to become a treatment,
storage or transfer facility as those terms are defined in the Resource Conservation and
Recovery Act or any state analogue.
• 1.03.10 The Contractor upon completion of the work covered by this contract, must
promptly remove from the Railway's Property all of Contractor's tools, equipment,
implements and other materials, whether brought upon said property by said Contractor or
any Subcontractor, employee or agent of Contractor or of any Subcontractor, and must
cause Railway's Property to be left in a condition acceptable to the Railway's
representative.
1.04 Contractor Roadway Worker on Track Safety Program and Safety Action
Plan:
• 1.04.01 Each Contractor that will perform work within 25 feet of the centerline of a track
must develop and implement a Roadway Worker Protection /On Track Safety Program
and work with Railway Project Representative to develop an on track safety strategy as
described in the guidelines listed in the on track safety portion of the Safety Orientation.
This Program must provide Roadway Worker protection /on track training for all employees
of the Contractor, its subcontractors, agents or invitees. This training is reinforced at the
job site through job safety briefings. Additionally, each Contractor must develop and
implement the Safety Action Plan, as provided for on the web site
www.contractororientation.com, which will be made available to Railway prior to
commencement of any work on Railway Property. During the performance of work, the
Contractor must audit its work activities. The Contractor must designate an on -site Project
Supervisor who will serve as the contact person for the Railway and who will maintain a
copy of the Safety Action Plan, safety audits, and Material Safety Datasheets (MSDS), at
the job site.
• 1.04.02 Contractor shall have a background investigation performed on all of its
employees, subcontractors and agents who will be performing any services for Railroad
under this Agreement which are determined by Railroad in its sole discretion a) to be on
Railroad's property, or b) that require access to Railroad Critical Infrastructure, Railroad
Critical Information Systems, Railroad's Employees, Hazardous Materials on Railroad's
property or is being transported by or otherwise in the custody of Railroad, or Freight in
Transit involving Railroad.
The required background screening shall at a minimum meet the rail industry background
20
ACT.B Page 43 of 164
,E' ~,: rA
screening criteria defined by the e- RAILSAFE Program as outlined at hqp / /www.e-
railsafe.com, in addition to any other applicable regulatory requirements.
Contractor shall obtain written consent from all its employees, subcontractors or agents
screened in compliance with the e- RAILSAFE Program to participate in the Program on
their behalf and to release completed background information to Railroad's designee.
Contractor shall be subject to periodic audit to ensure compliance.
Contractor subject to the e- RAILSAFE Program hereunder shall not permit any of its
employees, subcontractors or agents to perform services hereunder who are not first
approved under e- RAILSAFE Program standards. Railroad shall have the right to deny
entry onto its premises or access as described in this section above to any of Contractor's
employees, subcontractors or agents who do not display the authorized identification
badge issued by a background screening service meeting the standards set forth in the e-
RAILSAFE Program, or who in Railroad's opinion, which may not be unreasonable, may
pose a threat to the safety or security of Railroad's operations, assets or personnel.
Contractors shall be responsible for ensuring that its employees, subcontractors and
agents are United States citizens or legally working in the United States under a lawful
and appropriate work VISA or other work authorization.
1.05 Railway Flagger Services:
• 1.05.01 The Contractor must give Railway's Roadmaster (telephone ) a
minimum of thirty (30) calendar days advance notice when flagging services will be
required so that the Roadmaster can make appropriate arrangements (i.e., bulletin the
flagger's position). If flagging services are scheduled in advance by the Contractor and it
is subsequently determined by the parties hereto that such services are no longer
necessary, the Contractor must give the Roadmaster five (5) working days advance notice
so that appropriate arrangements can be made to abolish the position pursuant to union
requirements.
• 1.05.02 Unless determined otherwise by Railway's Project Representative, Railway
flagger will be required and furnished when Contractor's work activities are located over,
under and /or within twenty -five (25) feet measured horizontally from centerline of the
nearest track and when cranes or similar equipment positioned beyond 25 -feet from the
track centerline could foul the track in the event of tip over or other catastrophic
occurrence, but not limited thereto for the following conditions:
• 1.05.02a When, upon inspection by Railway's Representative, other conditions
warrant.
21
ACT.B Page 44 of 164
• 1.05.02b When any excavation is performed below the bottom of tie elevation, if, in
the opinion of Railway's representative, track or other Railway facilities may
be subject to movement or settlement.
• 1.05.02c When work in any way interferes with the safe operation of trains at
timetable speeds.
• 1.05.02d When any hazard is presented to Railway track, communications, signal,
electrical, or other facilities either due to persons, material, equipment or
blasting in the vicinity.
• 1.05.02e Special permission must be obtained from the Railway before moving heavy
or cumbersome objects or equipment which might result in making the track
impassable.
• 1.05.03 Flagging services will be performed by qualified Railway flaggers.
• 1.05.03a Flagging crew generally consists of one employee. However, additional
personnel may be required to protect Railway Property and operations, if
deemed necessary by the Railways Representative.
• 1.05.03b Each time a flagger is called, the minimum period for billing will be the eight
(8) hour basic day.
• 1.05.03c The cost of flagger services provided by the Railway will be borne by
A enc . The estimated cost for one (1) flagger is approximately between
$800.00 - $1,600.00 for an eight (8) hour basic day with time and one -half or
double time for overtime, rest days and holidays. The estimated cost for
each flagger includes vacation allowance, paid holidays, Railway and
unemployment insurance, public liability and property damage insurance,
health and welfare benefits, vehicle, transportation, meals, lodging, radio,
equipment, supervision and other costs incidental to performing flagging
services. Negotiations for Railway labor or collective bargaining agreements
and rate changes authorized by appropriate Federal authorities may
increase actual or estimated flagging rates. THE FLAGGING RATE IN
EFFECT AT THE TIME OF PERFORMANCE BY THE CONTRACTOR
HEREUNDER WILL BE USED TO CALCULATE THE ACTUAL COSTS OF
FLAGGING PURSUANT TO THIS PARAGRAPH.
• 1.05.03d The average train traffic on this route is freight trains per 24 -hour
period at a timetable speed MPH and passenger trains at a
timetable speed of MPH.
22
ACT.B Page 45 of 164
1.06 Contractor General Safety Requirements
• 1.06.01 Work in the proximity of railway track(s) is potentially hazardous where
movement of trains and equipment can occur at any time and in any direction. All work
performed by contractors within 25 feet of any track must be in compliance with FRA
Roadway Worker Protection Regulations.
• 1.06.02 Before beginning any task on Railway Property, a thorough job safety briefing
must be conducted with all personnel involved with the task and repeated when the
personnel or task changes. If the task is within 25 feet of any track, the job briefing must
include the Railway's flagger, as applicable, and include the procedures the Contractor
will use to protect its employees, subcontractors, agents or invitees from moving any
equipment adjacent to or across any Railway track(s).
• 1.06.03 Workers must not work within 25 feet of the centerline of any track without an
on track safety strategy approved by the Railway's Project Representative. When
authority is provided, every contractor employee must know: (1) who the Railway flagger
is, and how to contact the flagger, (2) limits of the authority, (3) the method of
communication to stop and resume work, and (4) location of the designated places of
safety. Persons or equipment entering flag /work limits that were not previously job
briefed, must notify the flagger immediately, and be given a job briefing when working
within 25 feet of the center line of track.
• 1.06.04 When Contractor employees are required to work on the Railway Property after
normal working hours or on weekends, the Railway's representative in charge of the
project must be notified. A minimum of two employees must be present at all times.
• 1.06.05 Any employees, agents or invitees of Contractor or its subcontractors under
suspicion of being under the influence of drugs or alcohol, or in the possession of same,
will be removed from the Railway's Property and subsequently released to the custody of
a representative of Contractor management. Future access to the Railway's Property by
that employee will be denied.
• 1.06.06 Any damage to Railway Property, or any hazard noticed on passing trains must
be reported immediately to the Railway's representative in charge of the project. Any
vehicle or machine which may come in contact with track, signal equipment, or structure
(bridge) and could result in a train derailment must be reported immediately to the Railway
representative in charge of the project and to the Railway's Resource Operations Center
at 1(800) 832 -5452. Local emergency numbers are to be obtained from the Railway
representative in charge of the project prior to the start of any work and must be posted at
the job site.
• 1.06.07 For safety reasons, all persons are prohibited from having pocket knives,
firearms or other deadly weapons in their possession while working on Railway's Property.
23
ACT.B Page 46 of 164
• 1.06.08 All personnel protective equipment (PPE) used on Railway Property must meet
applicable OSHA and ANSI specifications. Current Railway personnel protective
equipment requirements are listed on the web site www.contractororientation.com,
however, a partial list of the requirements include: a) safety glasses with permanently
affixed side shields (no yellow lenses); b) hard hats; c) safety shoe with: hardened toes,
above - the -ankle lace -up and a defined heel; and d) high visibility retro- reflective work
wear. The Railway's representative in charge of the project is to be contacted regarding
local specifications for meeting requirements relating to hi- visibility work wear. Hearing
protection, fall protection, gloves, and respirators must be worn as required by State and
Federal regulations. (NOTE — Should there be a discrepancy between the information
contained on the web site and the information in this paragraph, the web site will
overn.
• 1.06.09 THE CONTRACTOR MUST NOT PILE OR STORE ANY MATERIALS,
MACHINERY OR EQUIPMENT CLOSER THAN 25' -0" TO THE CENTER LINE OF THE
NEAREST RAILWAY TRACK. MATERIALS, MACHINERY OR EQUIPMENT MUST
NOT BE STORED OR LEFT WITHIN 250 FEET OF ANY HIGHWAY /RAIL AT -GRADE
CROSSINGS OR TEMPORARY CONSTRUCTION CROSSING, WHERE STORAGE OF
THE SAME WILL OBSTRUCT THE VIEW OF A TRAIN APPROACHING THE
CROSSING. PRIOR TO BEGINNING WORK, THE CONTRACTOR MUST ESTABLISH
A STORAGE AREA WITH CONCURRENCE OF THE RAILWAY'S REPRESENTATIVE.
• 1.06.10 Machines or vehicles must not be left unattended with the engine running.
Parked machines or equipment must be in gear with brakes set and if equipped with
blade, pan or bucket, they must be lowered to the ground. All machinery and equipment
left unattended on Railway's Property must be left inoperable and secured against
movement. (See internet Engineering Contractor Safety Orientation program for more
detailed specifications)
• 1.06.11 Workers must not create and leave any conditions at the work site that would
interfere with water drainage. Any work performed over water must meet all Federal, State
and Local regulations.
• 1.06.12 All power line wires must be considered dangerous and of high voltage unless
informed to the contrary by proper authority. For all power lines the minimum clearance
between the lines and any part of the equipment or load must be; 200 KV or below - 15
feet; 200 to 350 KV - 20 feet; 350 to 500 KV - 25 feet; 500 to 750 KV - 35 feet; and 750 to
1000 KV - 45 feet. If capacity of the line is not known, a minimum clearance of 45 feet
must be maintained. A person must be designated to observe clearance of the equipment
and give a timely warning for all operations where it is difficult for an operator to maintain
the desired clearance by visual means.
24
ACT.B Page 47 of 164
1.07 Excavation:
• 1.07.01 Before excavating, the Contractor must determine whether any underground
pipe lines, electric wires, or cables, including fiber optic cable systems are present and
located within the Project work area. The Contractor must determine whether excavation
on Railway's Property could cause damage to buried cables resulting in delay to Railway
traffic and disruption of service to users. Delays and disruptions to service may cause
business interruptions involving loss of revenue and profits. Before commencing
excavation the Contractor must contact Illlmlll "iii,llll' °" III °lii.11l� Ill alum 1111111 iii III III mw
All underground and overhead wires will be considered HIGH
VOLTAGE and dangerous until verified with the company having ownership of the line. It
is the Contractor's responsibility to notify any other companies that have
underground utilities in the area and arrange for the location of all underground
utilities before excavating.
• 1.07.02 The Contractor must cease all work and notify the Railway immediately before
continuing excavation in the area if obstructions are encountered which do not appear on
drawings. If the obstruction is a utility and the owner of the utility can be identified, then
the Contractor must also notify the owner immediately. If there is any doubt about the
location of underground cables or lines of any kind, no work must be performed until the
exact location has been determined. There will be no exceptions to these instructions.
• 1.07.03 All excavations must be conducted in compliance with applicable OSHA
regulations and, regardless of depth, must be shored where there is any danger to tracks,
structures or personnel.
• 1.07.04 Any excavations, holes or trenches on the Railway's Property must be covered,
guarded and /or protected when not being worked on. When leaving work site areas at
night and over weekends, the areas must be secured and left in a condition that will
ensure that Railway employees and other personnel who may be working or passing
through the area are protected from all hazards. All excavations must be back filled as
soon as possible.
1.08 Hazardous Waste, Substances and Material Reporting:
• 1.08.01 If Contractor discovers any hazardous waste, hazardous substance, petroleum
or other deleterious material, including but not limited to any non - containerized commodity
or material, on or adjacent to Railway's Property, in or near any surface water, swamp,
wetlands or waterways, while performing any work under this Agreement, Contractor must
immediately: (a) notify the Railway's Resource Operations Center at 1(800) 832 -5452, of
such discovery: (b) take safeguards necessary to protect its employees, subcontractors,
agents and /or third parties: and (c) exercise due care with respect to the release,
including the taking of any appropriate measure to minimize the impact of such release.
25
ACT.B Page 48 of 164
1.09 Personal Injury Reporting
• 1.09.01 The Railway is required to report certain injuries as a part of compliance with
Federal Railroad Administration (FRA) reporting requirements. Any personal injury
sustained by an employee of the Contractor, subcontractor or Contractor's invitees while
on the Railway's Property must be reported immediately (by phone mail if unable to
contact in person) to the Railway's representative in charge of the project. The
Non - Employee Personal Injury Data Collection Form contained herein is to be completed
and sent by Fax to the Railway at 1(817) 352 -7595 and to the Railway's Project
Representative no later than the close of shift on the date of the injury.
26
ACT.B Page 49 of 164
RA AZ WA r NON- EMPLOYEE PERSONAL INJURY DATA COLLECTION
(If injuries are in connection with rail equipment accident /incident, highway rail grade crossing accident or automobile accident,
ensure that appropriate information is obtained, forms completed and that data entry personnel are aware that injuries relate to
that specific event.)
Injured Person Type:
❑ Passenger on train (C) ❑ Non - employee (N)
(.e., emp of another railroad, or, non- BNSFemp involved k vehkk accident, iocloding company
v,-hic ks)
❑ Contractor /safety sensitive (F) ❑ Contractor /non - safety sensitive (G)
❑ Volunteer /safety sensitive (H) ❑ Volunteer /other non - safety sensitive (1)
❑ Non - trespasser (D) - to include highway users involved in highway rail grade crossing accidents who did not go
around or through gates
❑ Trespasser (E) - to include highway users involved in highway rail grade crossing accidents who went around or
through gates
❑ Non - trespasser (J) - Off railroad property
If train involved, Train ID:
Transmit attached information to Accident /Incident Reporting Center by:
Fax 1- 811 - 352 -1595 or by Phone 1- 800 - 691 -6136 or email to: Accident-Reporfinq.Center@BNSF.co
Officer Providing Information:
(Name)
(Employee No.) (Phone #)
REPORT PREPARED TO COMPLY IMTH FEDERAL ACCIDENT REPORTING REQUIREMENTS AND PROTECTED FROM DISCLOSURE
PURSUANT TO 49 U.S.C. 20903 AND 83 U.S.C. 490
27
ACT.B Page 50 of 164
MOM- EMPLOYEE PERSONAL INJURY DATA COLLECTION
INFORMATION REQUIRED TO BE COLLECTED PURSUANT TO FEDERAL REGULATION. IT SHOULD BE USED FOR COMPLIANCE WITH FEDERAL REGULATIONS ONLY AND IT IS NOT
INTENDED TO PRESUME ACCEPTANCE OF RESPONSIBILITY OR LIABILITY.
1. Accident City /St:
County:
ku nun oiuJr wLauun)
Mile Post / Line Segment:
5. Driver's License No (and state) or other ID:
6. Name (last, first, mi):
1. Address:
8. Date of Birth:
Phone Number:
9. Injury:
(i.e., Laceration, etc.)
11. Description of Accident (To include location, action, result, etc.):
2. Date:
3. Temperature:
SSN (required):
Time:
4. Weather:
City: St: Zip:
and /or Age: Gender:
(if available)
Employer:
10. Body Part:
(i.e., Hand, etc.)
12. Treatment:
❑ First Aid Only
❑ Required Medical Treatment
❑ Other Medical Treatment
13. Dr. Name: Date:
14. Dr. Address:
Street: City: St: Zip:
15. Hospital Name:
16. Hospital Address:
Street: City: St: Zip:
11. Diagnosis:
ACT.B Page 51 of 164
REPORT PREPARED TO COMPLY WITH FEDERAL ACCIDENT REPORTING REQUIREMEN'T'S
AND PROTECTED FROM DISCLOSURE PURSUANT TO 49 U.S.C. 20903 AND 83 U.S.C. 490
EXHIBIT "C -1"
Agreement Between
BNSF RAILWAY COMPANY
and the
CONTRACTOR
Railway File:
Agency Project:
< %Contractor. Legal Name %> [Insert contractor's legal name here](hereinafter called
"Contractor "), has entered into an agreement (hereinafter called "Agreement ") dated
201 III Sul,mIIII:: "ul " : IIIIII. uIIII. ul' III° III hlu::" �.mIII. I III hlu::" �: °urIII °III °urm� III h: IIII." urIII hlu:"
m
III' III " III' III' tIIL.^' with IIII III "II I II i ` gy I I (1.
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ulm.m' for the performance of certain work in connection with the following
project: Performance of such work will necessarily require Contractor
to enter BNSF RAILWAY COMPANY (hereinafter called "Railway ") right of way and property
(hereinafter called "Railway Property "). The Agreement provides that no work will be
commenced within Railway Property until the Contractor employed in connection with said
work for liiulllll° .urlll ' m mullIII ul!l;1uulliul 1111111 @multm" i executes and delivers to Railway an Agreement in
III .................................................................................................... ............................... O Y g
the form hereof, ..... and (ii) provides insurance of the coverage and limits specified in such
Agreement and Section 3 herein. If this Agreement is executed by a party who is not the
Owner, General Partner, President or Vice President of Contractor, Contractor must furnish
evidence to Railway certifying that the signatory is empowered to execute this Agreement on
behalf of Contractor.
Accordingly, in consideration of Railway granting permission to Contractor to enter upon
Railway Property and as an inducement for such entry, Contractor, effective on the date of
the Agreement, has agreed and does hereby agree with Railway as follows:
1) RELEASE OF LIABILITY AND INDEMNITY
Contractor hereby waives, releases, indemnifies, defends and holds harmless Railway
for all judgments, awards, claims, demands, and expenses (including attorneys' fees),
for injury or death to all persons, including Railway's and Contractor's officers and
employees, and for loss and damage to property belonging to any person, arising in
any manner from Contractor's or any of Contractor's subcontractors' acts or omissions
or any work performed on or about Railway's property or right -of -way. THE LIABILITY
ASSUMED BY CONTRACTOR WILL NOT BE AFFECTED BY THE FACT, IF IT IS A
FACT, THAT THE DESTRUCTION, DAMAGE, DEATH, OR INJURY WAS
OCCASIONED BY OR CONTRIBUTED TO BY THE NEGLIGENCE OF RAILWAY,
ITS AGENTS, SERVANTS, EMPLOYEES OR OTHERWISE, EXCEPT TO THE
EXTENT THAT SUCH CLAIMS ARE PROXIMATELY CAUSED BY THE
ACT.B Page 52 of 164
INTENSIONAL MISCONDUCT OR GROSS NEGLIGENCE OF RAILWAY.
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111.......111 ur m: III Vi i ° ui. ur Iii m ur . IIG III m :. °iii Ilh iu t: W 111' "iii II "iii II ..III' iii III ui ur a : °iii
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This obligation shall not include such claims, costs, damages, or expenses
which may be caused by the sole negligence of Railway or its contractors,
agents or employees; Provided, that if the claims or damages are caused by or
result from the concurrent negligence or other acts or omissions of (a) Railway,
its contractors, agents or employees and (b) Contractor, its subcontractors,
agents or employees, this provision shall be valid and enforceable only to the
extent of the negligence of the Contractor, its subcontractors, agents or
employees.
It is mutually negotiated between the parties that the indemnification obligation
shall include all claims brought by Contractor's employees against Railway, its
agents, servants, employees or otherwise, and Contractor expressly waives its
immunity under the industrial insurance act (RCW Title 51) and assumes
potential liability for all actions brought by its employees.
THE INDEMNIFICATION OBLIGATION ASSUMED BY CONTRACTOR INCLUDES
ANY CLAIMS, SUITS OR JUDGMENTS BROUGHT AGAINST RAILWAY UNDER
THE FEDERAL EMPLOYEE'S LIABILITY ACT, INCLUDING CLAIMS FOR STRICT
LIABILITY UNDER THE SAFETY APPLIANCE ACT OR THE LOCOMOTIVE
INSPECTION ACT, WHENEVER SO CLAIMED.
Contractor further agrees, at its expense, in the name and on behalf of Railway, that it
will adjust and settle all claims made against Railway, and will, at Railway's discretion,
appear and defend any suits or actions of law or in equity brought against Railway on
any claim or cause of action arising or growing out of or in any manner connected with
any liability assumed by Contractor under this Agreement for which Railway is liable or
is alleged to be liable. Railway will give notice to Contractor, in writing, of the receipt or
dependency of such claims and thereupon Contractor must proceed to adjust and
handle to a conclusion such claims, and in the event of a suit being brought against
Railway, Railway may forward summons and complaint or other process in connection
therewith to Contractor, and Contractor, at Railway's discretion, must defend, adjust,
or settle such suits and protect, indemnify, and save harmless Railway from and
against all damages, judgments, decrees, attorney's fees, costs, and expenses
growing out of or resulting from or incident to any such claims or suits.
ACT.B Page 53 of 164
A6W~ SrA
In addition to any other provision of this Agreement, in the event that all or any portion
of this Article shall be deemed to be inapplicable for any reason, including without
limitation as a result of a decision of an applicable court, legislative enactment or
regulatory order, the parties agree that this Article shall be interpreted as requiring
Contractor to indemnify Railway to the fullest extent permitted by applicable law.
THROUGH THIS AGREEMENT THE PARTIES EXPRESSLY INTEND FOR
CONTRACTOR TO INDEMNIFY RAILWAY FOR RAILWAY'S ACTS OF
NEGLIGENCE. III ! m D ui xflI ° m ui. 1111111 1i 11110!!- 111' . ' ii u1 11111
It is mutually understood and agreed that the assumption of liabilities and
indemnification provided for in this Agreement survive any termination of this
Agreement.
2) TERM
This Agreement is effective from the date of the Agreement until (i) the completion of
the project set forth herein, and (ii) full and complete payment to Railway of any and all
sums or other amounts owing and due hereunder.
3) INSURANCE
Contractor shall, at its sole cost and expense, procure and maintain during the life of
this Agreement the following insurance coverage:
B. Commercial General Liability insurance. This insurance shall contain broad form
contractual liability with a combined single limit of a minimum of $2,000,000 each
occurrence and an aggregate limit of at least $4,000,000 but in no event less than
the amount otherwise carried by the Contractor. Coverage must be purchased on
a post 2004 ISO occurrence form or equivalent and include coverage for, but not
limit to the following:
♦ Bodily Injury and Property Damage
♦ Personal Injury and Advertising Injury
♦ Fire legal liability
♦ Products and completed operations
This policy shall also contain the following endorsements, which shall be indicated
on the certificate of insurance:
♦ The definition of insured contract shall be amended to remove any exclusion
or other limitation for any work being done within 50 feet of railroad property.
♦ Waver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
ACT.B Page 54 of 164
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
It is agreed that the workers' compensation and employers' liability related
exclusions in the Commercial General Liability insurance policy(s) required herein
are intended to apply to employees of the policy holder and shall not apply to
Railway employees.
No other endorsements limiting coverage as respects obligations under this
Agreement may be included on the policy with regard to the work being performed
under this agreement.
B. Business Automobile Insurance. This insurance shall contain a combined single
limit of at least $1,000,000 per occurrence, and include coverage for, but not
limited to the following:
♦ Bodily injury and property damage
♦ Any and all vehicles owned, used or hired
The policy shall also contain the following endorsements or language, which shall
be indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non - contributing with respect to any
insurance carried by Railway.
C. Workers Compensation and Employers Liability insurance including coverage for,
but not limited to:
♦ Contractor's statutory liability under the worker's compensation laws of the
state(s) in which the work is to be performed. If optional under State law,
the insurance must cover all employees anyway.
♦ Employers' Liability (Part B) with limits of at least $500,000 each accident,
$500,000 by disease policy limit, $500,000 by disease each employee.
This policy shall also contain the following endorsements or language, which shall
be indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
E. Railroad Protective Liability insurance naming only the Railway as the Insured with
coverage of at least $2,000,000 per occurrence and $6,000,000 in the aggregate.
The policy Must be issued on a standard ISO form CG 00 35 12 04 and include the
following:
ACT.B Page 55 of 164
♦ Endorsed to include the Pollution Exclusion Amendment
♦ Endorsed to include the Limited Seepage and Pollution Endorsement.
♦ Endorsed to remove any exclusion for punitive damages.
♦ No other endorsements restricting coverage may be added.
♦ The original policy must be provided to the Railway prior to performing any
work or services under this Agreement
♦ Definition of "Physical Damage to Property" shall be endorsed to read:
"means direct and accidental loss of or damage to all property owned by any
named insured and all property in any named insured' care, custody, and
control arising out of the acts or omissions of the contractor named on the
Declarations.
In lieu of providing a Railroad Protective Liability Policy, Licensee may participate (if
available) in Railway's Blanket Railroad Protective Liability Insurance Policy.
Other Requirements:
Where allowable by law, all policies (applying to coverage listed above) shall contain
no exclusion for punitive damages.
Contractor agrees to waive its right of recovery against Railway for all claims and suits
against Railway. In addition, its insurers, through the terms of the policy or policy
endorsement, waive their right of subrogation against Railway for all claims and suits.
Contractor further waives its right of recovery, and its insurers also waive their right of
subrogation against Railway for loss of its owned or leased property or property under
Contractor's care, custody or control.
Allocated Loss Expense shall be in addition to all policy limits for coverages
referenced above.
Contractor is not allowed to self- insure without the prior written consent of Railway. If
granted by Railway, any self- insured retention or other financial responsibility for
claims shall be covered directly by Contractor in lieu of insurance. Any and all
Railway liabilities that would otherwise, in accordance with the provisions of this
Agreement, be covered by Contractor's insurance will be covered as if Contractor
elected not to include a deductible, self- insured retention or other financial
responsibility for claims.
Prior to commencing services, Contractor shall furnish to Railway an acceptable
certificate(s) of insurance from an authorized representative evidencing the required
coverage(s), endorsements, and amendments. The certificate should be directed to
the following address:
ACT.B Page 56 of 164
Contractor shall notify Railway in writing at least 30 days prior to any cancellation,
non - renewal, substitution or material alteration.
Any insurance policy shall be written by a reputable insurance company acceptable to
Railway or with a current Best's Guide Rating of A- and Class VII or better, and
authorized to do business in the state(s) in which the service is to be provided.
If coverage is purchased on a "claims made" basis, Contractor hereby agrees to
maintain coverage in force for a minimum of three years after expiration, cancellation
or termination of this Agreement. Annually Contractor agrees to provide evidence of
such coverage as required hereunder.
Contractor represents that this Agreement has been thoroughly reviewed by
Contractor's insurance agent(s) /broker(s), who have been instructed by Contractor to
procure the insurance coverage required by this Agreement.
Not more frequently than once every five years, Railway may reasonably modify the
required insurance coverage to reflect then - current risk management practices in the
railroad industry and underwriting practices in the insurance industry.
If any portion of the operation is to be subcontracted by Contractor, Contractor shall
require that the subcontractor shall provide and maintain insurance coverage(s) as set
forth herein, naming Railway as an additional insured, and shall require that the
subcontractor shall release, defend and indemnify Railway to the same extent and
under the same terms and conditions as Contractor is required to release, defend and
indemnify Railway herein.
Failure to provide evidence as required by this section shall entitle, but not require,
Railway to terminate this Agreement immediately. Acceptance of a certificate that
does not comply with this section shall not operate as a waiver of Contractor's
obligations hereunder.
The fact that insurance (including, without limitation, self- insurance) is obtained by
Contractor shall not be deemed to release or diminish the liability of Contractor
including, without limitation, liability under the indemnity provisions of this Agreement.
Damages recoverable by Railway shall not be limited by the amount of the required
insurance coverage.
ACT.B Page 57 of 164
In the event of a claim or lawsuit involving Railway arising out of this agreement,
Contractor will make available any required policy covering such claim or lawsuit.
These insurance provisions are intended to be a separate and distinct obligation on
the part of the Contractor. Therefore, these provisions shall be enforceable and
Contractor shall be bound thereby regardless of whether or not indemnity provisions
are determined to be enforceable in the jurisdiction in which the work covered
hereunder is performed.
For purposes of this section, Railway shall mean "Burlington Northern Santa Fe LLC ",
"BNSF Railway Company" and the subsidiaries, successors, assigns and affiliates of
each.
4) SALES AND OTHER TAXES
In the event applicable sales taxes of a state or political subdivision of a state of the
United States are levied or assessed in connection with and directly related to any
amounts invoiced by Contractor to Railway ( "Sales Taxes "), Railway shall be
responsible for paying only the Sales Taxes that Contractor separately states on the
invoice or other billing documents provided to Railway; provided, however, that (i)
nothing herein shall preclude Railway from claiming whatever Sales Tax exemptions
are applicable to amounts Contractor bills Railway, (ii) Contractor shall be responsible
for all sales, use, excise, consumption, services and other taxes which may accrue on
all services, materials, equipment, supplies or fixtures that Contractor and its
subcontractors use or consume in the performance of this Agreement, (iii) Contractor
shall be responsible for Sales Taxes (together with any penalties, fines or interest
thereon) that Contractor fails to separately state on the invoice or other billing
documents provided to Railway or fails to collect at the time of payment by Railway of
invoiced amounts (except where Railway claims a Sales Tax exemption), and (iv)
Contractor shall be responsible for Sales Taxes (together with any penalties, fines or
interest thereon) if Contractor fails to issue separate invoices for each state in which
Contractor delivers goods, provides services or, if applicable, transfers intangible
rights to Railway.
Upon request, Contractor shall provide Railway satisfactory evidence that all taxes
(together with any penalties, fines or interest thereon) that Contractor is responsible to
pay under this Agreement have been paid. If a written claim is made against
Contractor for Sales Taxes with respect to which Railway may be liable for under this
Agreement, Contractor shall promptly notify Railway of such claim and provide
Railway copies of all correspondence received from the taxing authority. Railway shall
have the right to contest, protest, or claim a refund, in Railway's own name, any Sales
Taxes paid by Railway to Contractor or for which Railway might otherwise be
responsible for under this Agreement; provided, however, that if Railway is not
permitted by law to contest any such Sales Tax in its own name, Contractor shall, if
requested by Railway at Railway's sole cost and expense, contest in Contractor's own
ACT.B Page 58 of 164
,6' ~,: rA
name the validity, applicability or amount of such Sales Tax and allow Railway to
control and conduct such contest.
Railway retains the right to withhold from payments made under this Agreement
amounts required to be withheld under tax laws of any jurisdiction. If Contractor is
claiming a withholding exemption or a reduction in the withholding rate of any
jurisdiction on any payments under this Agreement, before any payments are made
(and in each succeeding period or year as required by law), Contractor agrees to
furnish to Railway a properly completed exemption form prescribed by such
jurisdiction. Contractor shall be responsible for any taxes, interest or penalties
assessed against Railway with respect to withholding taxes that Railway does not
withhold from payments to Contractor.
5) EXHIBIT "C" CONTRACTOR REQUIREMENTS
The Contractor must observe and comply with all provisions, obligations, requirements
and limitations contained in the Agreement, and the Contractor Requirements set forth
on Exhibit "C" attached to the Agreement and this Agreement, including, but not be
limited to, payment of all costs incurred for any damages to Railway roadbed, tracks,
and /or appurtenances thereto, resulting from use, occupancy, or presence of its
employees, representatives, or agents or subcontractors on or about the construction
site. Contractor shall execute a Temporary Construction Crossing Agreement or
Private Crossing Agreement (hLp:/ /www.bnsf.com /communities /fags /permits ®real®
estate /), for any temporary crossing requested to aid in the construction of this Project,
if approved by BNSF.
6) TRAIN DELAY
Contractor is responsible for and hereby indemnifies and holds harmless Railway
(including its affiliated railway companies, and its tenants) for, from and against all
damages arising from any unscheduled delay to a freight or passenger train which
affects Railway's ability to fully utilize its equipment and to meet customer service and
contract obligations. Contractor will be billed, as further provided below, for the
economic losses arising from loss of use of equipment, contractual loss of incentive
pay and bonuses and contractual penalties resulting from train delays, whether caused
by Contractor, or subcontractors, or by the Railway performing work under this
Agreement. Railway agrees that it will not perform any act to unnecessarily cause
train delay.
For loss of use of equipment, Contractor will be billed the current freight train hour rate
per train as determined from Railway's records. Any disruption to train traffic may
cause delays to multiple trains at the same time for the same period.
Additionally, the parties acknowledge that passenger, U.S. mail trains and certain
other grain, intermodal, coal and freight trains operate under incentive /penalty
contracts between Railway and its customer(s). Under these arrangements, if Railway
ACT.B Page 59 of 164
does not meet its contract service commitments, Railway may suffer loss of
performance or incentive pay and /or be subject to penalty payments. Contractor is
responsible for any train performance and incentive penalties or other contractual
economic losses actually incurred by Railway which are attributable to a train delay
caused by Contractor or its subcontractors.
The contractual relationship between Railway and its customers is proprietary and
confidential. In the event of a train delay covered by this Agreement, Railway will
share information relevant to any train delay to the extent consistent with Railway
confidentiality obligations. The rate then in effect at the time of performance by the
Contractor hereunder will be used to calculate the actual costs of train delay pursuant
to this agreement.
Contractor and its subcontractors must give Railway's representative
( ) (_) weeks advance notice of the times and dates for
proposed work windows. Railway and Contractor will establish mutually agreeable
work windows for the project. Railway has the right at any time to revise or change the
work windows due to train operations or service obligations. Railway will not be
responsible for any additional costs or expenses resulting from a change in work
windows. Additional costs or expenses resulting from a change in work windows shall
be accounted for in Contractor's expenses for the project.
Contractor and subcontractors must plan, schedule, coordinate and conduct all
Contractor's work so as to not cause any delays to any trains.
ACT.B Page 60 of 164
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be
executed by its duly authorized officer the day and year first above written.
< %Contractor. Legal Name %>
By:
Printed Name-
Title-
Contact Person-
Address-
City-
State, Zip.
Fax:
Phone:
E -mail:
BNSF Railway Company
Name:
Manager Public Projects
Accepted and effective this day of 20_.
ACT.B Page 61 of 164
Version 11/10/2009
Has Form been revised for this request?
RAILWAY ❑ YES, Revision Date:
ONO
HIGHWAY -RAIL GRADE CROSSING
TRAFFIC SIGNAL PREEMPTION REQUEST FORM
The Road Authority traffic controller circuitry requires railroad preemption contacts to initiate the preemption sequence.
Per BNSF standard, we will provide normally closed "dry" preemption relay contacts to interconnect the railroad active
warning system to the Road Authority traffic signal controller assembly. These contacts are rated at 4 amps. With no
trains in the area, these contacts remain closed. The Road Authority Traffic Department will be responsible for installing
the interconnection cable between the traffic signal controller and the crossing warning signal control housing. If exit
gates are utilized, the Road Authority Traffic Department will be responsible for installing and maintaining the "in
pavement" vehicle detection loops from the street to the cable junction box.
To estimate and or design the crossing warning system, BNSF needs to know certain timing parameters.
Definitions:
"Advance Preemption" — The system will be designed to open the preemption contacts for a predetermined amount of
time (Advance Preemption Time) prior to activation of the warning devices (flashing lights).
"Simultaneous Preemption" -- The system will be designed to open the preemption contact at the same time the warning
devices (flashing lights) are activated. Additional warning time may be requested.
"Gate Down Logic" — Per BNSF standard, we will provide normally open "dry" gate down relay contacts to interconnect the
crossing warning system to the Road Authority traffic signal controller assembly. These contacts are rated at 4 amps.
The system will be designed to close the gate down contacts upon the gates arrival in the down position. This logic is
normally utilized to hold track clearance green until the gates are down since the time from preemption to gate down will
vary depending upon the traffic signal cycle.
"Minimum Warning Time" — Per the MUTCD and FRA regulations, BNSF must provide at least 20 seconds of warning
time for through trains (typically main track applications). However, per BNSF standards for constant warning time train
detection equipment, the system will be designed to provide a "nominal" warning time of 30 seconds to ensure
MUTCD /FRA minimums are met and to compensate for accelerating trains and ballast conditions.
"Minimum Track Clearance Distance" — For standard two - quadrant railroad warning devices, the minimum track clearance
distance is the length along a highway at one or more railroad tracks, measured either from the railroad stop line, warning
device or 12 ft. perpendicular to the far rail, along the centerline or edge line of the highway, as appropriate, to obtain the
longer distance. For locations with exit gate warning devices, the minimum track clearance distance is the length along a
highway at one or more railroad tracks, measured either from the railroad stop line or entrance warning device to the point
clear of the exit gate. Note that in cases where the exit gate arm is parallel to the track(s) and/or not perpendicular to the
roadway, clearance will be either along the centerline or edge line of the highway, as appropriate, to obtain the longer
distance.
When (entrance) gates are used they are typically designed to start their decent within 3 to 5 seconds of the warning
lights flashing, descend in an additional 10 to 15 seconds, and reach horizontal at least 5 seconds prior to train arrival per
FRA regulations.
The length of the railroad's control circuit approach distance is directly related to the amount of requested "Advanced
Preemption Time" (APT). Typically, the longer the APT requirement is, the longer the approach distance, and thus the
more control equipment that will be required.
ACT.B Page 62 of 164
With the above items in mind, please provide the followinq information to help us process Vour request
Date: 03/05/2014 Request by (name/title): Jacob Sweeting, PE
Crossing Street Name: 37th Street NW DOT #: 0856471-1
Parallel Street Name: B Street NW District:
City: ALiburn County: ling State: Washington
Traffic Engineer: Jacob Sweeting, PE Phone: 2538043118 E-mail: jsweeting@auburjiwa,gov
1) Is this request for Simultaneous Preemption? [:1 YES Z NO
If "Yes" what is your requested Additional Warning Time? (if Additional Warning Time is required) _ Seconds.
2) Is this request for Advanced Preemption? M YES [:1 NO
If "Yes" what iis your requested Advanced Preemption Time? 23 Seconds.
3) Will this location utilize exit gates? ❑ YES M NO
The following questions should be completed if this location utilizes exit gates:
'Thie exit gate arm(s) shall operate in one of the following modes of operation known as the EGOM (exit gate operating
mode):
a. Dynamic EGOM — A mode of operation where exit gate operation is based on presence of vehicles within minimum
track clearance distance (MTCD).
1) The exit gate arm(s) shall be designed to start downward motion after the vehicle detection system
indicates no vehicles are located within the MTCD and any (optional) exit gate clearance time has completed
timing. Note that the entrance gate arm(s) and the exit gate arms) may start downward motion almost
simultaneously if no vehicles are located within the MTCD.
b. Timed EGO' M — A mode of operation where exit gate operation is based on a predetermined tirne interval. This mode
may be used if the vehicle detection system (Dynamic EGOM) is unhealthy.
1) The exit gate arm(s) shall be designed to start downward motion a predetermined number of seconds after
the entrance gate arm(s) start downward motion. Note that the entrance gate arms(s) may or may not be fuilly
horizontal at the time the exit gate arm(s) start downward motion. This timed value is known as the exit gate
clearance time (EGCT).
1) The BNSF standard is to use Dynamic EGOM and! revert to Timed EGOM if the vehicle detection system is unhealthy.
Is this operation acceptable? ❑ YES [:] NC
2) When operating in "Dynamic" exit gate operating mode, how much exit gate clearance time (optional) do you request?
seconds.
3) When operating in "Timed" exit gate operating mode how much exit gate clearance time do, you request?
seconds.
Cornments'.
Please contact the BNSF Signal Engineering office at (913) 577- 5570 with any questions or possible changes to the
above requirements.
ACT.B Page 63 of 164
44th ST
(S 285TH
NW
d
co
ST)
42nd ST NE
z
BPLNW
40th ST E
w
E-
z
�.
o
z.
E
z
th
ST
NW
.
7t
S
a
RI
a
�
z 35th
�
H
U)
o�
z.
co
m .
PROJECT SITE
Cn
1-4
�
aW
z 31st ST
NE
30th ST NW 30th
ST
NE
W
a
29th ST
N
29TH S
NW
E-
BRA
0
H 28t ST
NE P
A UB URN
o
z
q
z
°
q
MUNICIPAL
24th ST
NE
w
Q
23rdNE
z
z
a
22nd ST
E
A
_T
AIRPORT z
w
z
X
E
E—
w
P4
18th ST
NE Ul
17th
ADCITY Of
BURN
37th St NW and B St NW
Pre Signal Project
Drawn:
January 2013
-
WASHINGTON
ACT. B
VICINITY MAP
Scale:
1 inch = f��t64 O
N
4
'Alu,BURN
VVAS I � I N G "i'(') N'
AGENDA BILL APPROVAL FORM
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 25
to Contract No. 11 -01 in the amount of $57,974.43 and accept construction of Project
No. C201A M Street SE Grade Separation (Underpass).
Background Summary:
The M Street SE Grade Separation (Underpass) project lowered and widened M
Street SE from 3rd Street SE to 8th Street SE and created a grade separated crossing
at the BNSF railroad tracks with sidewalks, bicycle lanes, 5- lanes, and street lighting.
A project budget contingency of $0 remains in the 102 Fund.
Reviewed by Council Committees:
Councilmember: Osborne Staff: Vondrak
Meeting Date: August 4, 2014 Item Number: ACT.0
ACT.0 AUBURN * MORE THAN YOU IMAGINED Page 65 of 164
BUDGET STATUS SHEET AUBURN - M Street SE
Project No: C201A Project Title: M Street SE Underpass Project
Project Manager: Ryan Vondrak Date: July 28, 2014
O Permission to Advertise
Initiation Date: February 24, 2003 O Project Update
Advertisement Date: December 8. 2011 O Contract Award
Award Date: January 6, 2012 O Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding
Prior Years
2011 (Actual)
2012 (Actual)
2013 (Actual)
2014
Total
102 Fund - Traffic Impact Fees
2,195,160
933,100
897,584
116,061
991
4,142,896
102 Fund - Unrestricted Street Revenue
3,624,511
2,411,200
150,000
1 5,902,977
1 136,254
150,000
102 Fund - Traffic Mitigation Fees
660,000
(0)
3,358,443
660,000
REET2
169,420
970,580
1,140,000
430 Water Fund
7,668,242
150,000
11,278,544
150,000
Federal Grants
419,792
452,580
30,739
872,372
FMSIB Grant (State)
5,296,864
693,136
33,566
5,990,000
TIB Grant
1,648,866
961,081
10,973
2,620,920
King County
180,139
54,940
840,891
39,572
i ''1f1
1,115,543
Ports of Seattle and Tacoma
1,157,100
385,700
41,718
1,542,800
BNSF
95,081
478,000
95,081
478,000
Public Works Trust Fund Loan
49,960
1 3,229,427
1 124,291
1 3,353,718
Total Funding
3,624,511
2,411,200
10,141,306
1 5,902,977
1 136,255
22,216,249
Estimated Cost (Funds Needed)`
Activity
Prior Years
2011 (Actual)
2012 (Actual)
2013 (Actual)
2014
Total
Subtotal Design Costs
2,276,398
398,317
14,209
1,612,086
Construction Engineering (Consultant)
2,688,924
* Costs do not include the Auburn Black Diamond Road By -Pass Road
Estimated Cost (Funds Needed)"
` Costs do not include the Auburn Black Diamond Road By -Pass Road
* *Change Order No 6 was a zero dollar change order
102 Arterial Street Budget Status
Prior Years
1 2011 (Actual)
1 2012 (Actual)
1 2013 (Actual)
1 2014
1 Total
Activity
(Actual)
2011 (Actual)
2012 (Actual)
2013 (Actual)
2014
Total
Right -of -Way Phase (Acquisition and Relocation):
3,624,511
2,411,200
9,991,306
1 5,902,977
1 136,254
Subtotal Right of Way Costs
1,348,113
2,010,595
(0)
3,358,443
Construction Phase:
102 Funds Required
0
Construction Contract Bid
7,668,242
3,610,301
11,278,544
Change Order #1
30,739
30,739
Change Order #2
33,566
33,566
Change Order #3
66,803
66,803
Change Order #4
i ''1f1
i ''1f1
Change Order #5
41,718
41,718
* *Change Order #7
95,081
95,081
Change Order #8
49,960
49,960
Change Order #9
291,121
291,121
Line Item Changes
107,692
73,785
181,478
BNSF Construction Work
871,976
732,775
7,335
1,612,086
Construction Engineering (Consultant)
1,452,564
691,288
2,143,852
Construction Engineering (City)
1
1 2,287
1 103,840
1 186,268
1 55,134
1 347,530
Subtotal Construction Costs
1
1 2,287
1 10,127,361
1 5,902,977
1 136,254
1 16,168,881
PROJECT TOTAL ESTIMATED COSTS
1 3,624,511
1 2,411,200
1 10,141,306
1 5,902,977
1 136,254
1 22,216,248
` Costs do not include the Auburn Black Diamond Road By -Pass Road
* *Change Order No 6 was a zero dollar change order
102 Arterial Street Budget Status
430 Water Budget Status
Prior Years
1 2011 (Actual)
1 2012 (Actual)
1 2013 (Actual)
1 2014
1 Total
** 102 Funds Budgeted or Anticipated ()
(3,624,511)
(2,4111200)
(9,991,306)
(5,902,977)
(136,255)
(22,066,249)
102 Funds Needed
3,624,511
2,411,200
9,991,306
1 5,902,977
1 136,254
1 22,066,249
102 Project Contingency
(0)
(0)
(0)
102 Funds Required
0
0
430 Water Budget Status
** ( # ) in the Budget Status Sections indicates Money the City has available.
ACT.0 Page 66 of 164
Prior Years
2011 (Actual)
1 2012 (Actual)
1 2013 (Actual)
1 2014
1 Total
** 430 Funds Budgeted or Anticipated
1 (150,000)
(150,000)
430 Funds Needed
150,000
150,000
430 Project Contingency
430 Funds Required
0
** ( # ) in the Budget Status Sections indicates Money the City has available.
ACT.0 Page 66 of 164
D
n
CIT'YOF AUBURN
PAY ESTIMATE #25 & I=INAI=
CONTRACTOR:
Scar a 13-others, _nc.
PC Box 68697
eattle,WA 98168
Phone- 253 - 872 -7173
. 11 -01
M Street S. Grade Separation
The undersigned have reviewed and approved this pay estimate for this period. All quantities shown for this
estimate period are believed to be true but are only considered estimated quantities. The owner and
contractor shall not be responsible for any errors or omission in this pay estimate. Any adjustment to
quantities shall be made in the following pay estimate or during the closure to this project.
PAYMENT DUE TO CONTRACTOR = $
Signatures:
Contractor
Inspector
Resident Engineer
Project Manager
v
c0
CD
rn
4
0
rn
Date
Date
Date
Date
h:\proj\pe\MStreetGradeSeparation—C201A—PE25 final pay.xlsx 1 of 15 7/23/2014 at 2:24 PM
C)
M Street SE G-Facle Sen--ratjo-
SCHEDW-E A: Sftset --ravemnents
Contract
NO TAX
Retainage (-5%)
SCHEDULE TOT
AL
SCHIED101— B. King Cownt Sewer Utilby --m-pn
(D
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(D
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- :Cmd�Sep.mti Q201A F_725=,. p.y,-
CITY OF AUBURN
C201A
PAY ESTIMATE #25 A FINAL
CC_ KO_ 11-01
M Sww SE G, ade S.Paration;
k Stme1 . MvpF -Vemuems
ITEM NO.
ITEM DESCRIPTION
ESTIMATE
OUANTFry
TOTAL
QUANTTry
PERIOD
rY
QUANTF_
UNIT
TYPE
UNIT COST
TOTAL COST
PE COST
PERCE EST
1
2
Krio- Changes
-o-t- eq-q
_.mivad - - ; am: 5�:
1.75
4E-I5857
Ea, A&
LS
-S
S 310.DLO�00 5
263,V,6,88
30.000 00
5
46:795 -t:7
1n6 Oa,i
SPCC Plan
1
LS
S 2.500.00
2.573 CC
S
100-0;
U%itv �cihollnu
30
EA
S 500-00 S
28,000
S
186-711
B Progress Schedule
1
LS
S 5.040-30 S
_-_00000
S
6
mCbi;rzaqG:-:
1
LS
5 1.064 cmcl co
060 430 00
$
Size signfs7
2
2
EA.
8
9
10
'Traffic Control SUDervisor
rairc Con7ol Labor (Mg- Bid $35 00 pe- h our
Construction Signs Class A
7000
500 i
1
1661
521.5
LS
HR
SF
- 25,000.00 S
.5
3 3-00 S
S 1800
25.00•_00 S
5813500 S
9.38100 $
750.00
100_C%i
237'
104_31� 1 1
eu.-.e.-na Arrow -1.
90
26
5000
12
Ponab'e Changeab:e Message 8:
Pol.ce LaDo
i
1725
00
DAY
ta.vi.
,A
S 7500 5
S
12937500
S
14
.5
Deanna a'a GruDD:r:_
Roadside CleanuD
1
0 -12-
LS
Ep- Am-
5 IC-444-00 S
15-001 plo
10- COD QG
1.W 53
S
$
12_3%1
.1
Removal o--3T-jct ms an, Olosiructions
1
LS
S 25.464.74 S
25.000.00
S
RaFno-Va; c' F rice
18C5
1054
LF
S 3.00
316200
S
Remo,al & Steel Cas:na
7Q
110
LF
S 10 -4L
146 -77
-15 1
19
-
ReTcval of Catch Ba5i;-, o- S-Orrig manhole
Removaz of Sturm mi
D. f�ipe
98 =
1400
28
'.400
EA
LF
3 735 cc
6.00
a 406--00 S_
8A00.00 $
155'6 "c
10 0 0
21
Re7-.ova! o` mycimpt
a
8
EA
S 600 f1c
800 00
S
W C�i
i 22
3 �teMO-Val 0TV-1 Wer N! ale-
21
14
F-A
3 2[10,00
2800-00
S
6 7
23
Rernova. of ~ate' Line
2359 t
2359
LF
S 600
14,15400
S
100
24
Roadway Excavation Mc au.
I
41424
40454.9
CY
680
275,1,q3 32
S
97
_,g! j Roadw&v Ex capato- Includ.nc Haul
1 24 - CO-_31Rd °te3,, =Xvavat()p -w,
933
1000
900
1000
CY
6_80
i 6.80 S
6,120.00
15,800 -ou
S
1 Uo C°
25
I and Ex`cava'c.o7i mc.uaing Hwa<:
1900
1900
CY
S 6_80
'292000
S
26
-
j Embarikmeri'c F:l - Raicroaa
irsuitaci=e Foondabon Excavabri- ..-:civa:-:g Fla—
1380 1
1000
2467.84
0
`ON
CY
S 1235 S
r 680
3047782
F
i 28
Rern_-va. of Coo-Mmi.na-en So..
1
20.35
Eq. Adi.
S 10=10_0c S
-
2C3.462 47
S
20:14 - & %
29
Subgrade Preparation
14100
14100
Sy
0.50
7.050-00
S
100.4 °_
30
S1
-emDo-&v ShonnQ all
I Snonrig-- ri, Extra Excavaljon 0«ss A
I
LS
LS
S 230- 000 0_0 S
S_ co S
22CU003,30
S
32
1 -Snomng or Extra Eczvatiori C-:as5 B
45426
41.536
SF
S 030 S
1246G_80
S
32 - (-rTA'
nmgrig o- E a &xcavaucin Class B
-73625
0
SF
S 0.30 S
220,38
6
vabo:-: Gass B fo, P.m Stafor,
504
500
SF
5 4Ew.00 S
2GX0C,0;)
S
-
-C
1-3-ave Backfi for -Wa.ls
1812
1812
Cy
S 25.75
03.0 °E
35 Construction Geotextile for Underground Drainage
ab - j Onstiiadtton Geotexble for Underground Drainage
1367 i
183 33
160
183 s3
SY
SY
S 300
3.00
48000
5°.9.99
S
15
117%
m- Georext.e for Perrriarieril DrosiOi Como(
221
0
SY
S 3_00
37
8
1,1:-_:sh,-< 5u--ac.ng Top Cause
j Crushed Surfacing Base Course
560
7362
155382
•• 698 A
0 N
$ 2650 S
15 cc, S
'17
41 1 &23
145 476 DQ
S
S
277 5%
131 41�
38 - cot-d.
I crush ad Su--.CMQ Base Course
3i199
30A9
-ON
$ 1500
464.85
S
Ian e°�
39
[Gravv Backf! forWa,
[rt 41A C1 iG -IINCH F'G � -22
3887
3585
312516
4057 6�
-0%
-ON
S 15.40
5 75 00
46 37740 S
304,323 DD F.
)d D
SCHEDULETOTAL $
47,766.45
h 1pQfp.lMSt�
- :Cmd�Sep.mti Q201A F_725=,. p.y,-
-ITEM NO. ITEM DESCRIPTION
41
:HIVIA C:. I-INCH PG _64-22
42 __T
i A5phaft Cold Patch
TOTAL PERIOD
QUANTITY QUANTITY
la
44
iMariffiq Bftum.reus Pavernent
4_5
Temwi ary, Pavement Patch-no
46
[job Mix Coffin a-ce Price Adjustrne!:t
S 71.00 S
IFomria60rit Price AdjQstreent
48
1--cric, ere Claw 4000 fo- 13ace Abutwe-ts
49
St. Reif. Bar wi Sdidge AbUtrrienm
20000 5
[Pnaccas: Retaming Wall Gau
51
Minor Wall R ac-ast Retain Wall Cari
52
Furnish and Mstai, Bridge 3QDeTs!r-jcture_5
53
Fixed Timber Ballard
54
Single Slo-pe Concrete Bariie°
55
Cone, Class 4000 for Concrete Barrier Wall
Re..,f. -Ba:- fo-
$ 3.50 S
Conc. Class 4000 forlRem'n6g Wal.
58
J St. Resinf_ Be-for Retaining Wal!
59
Modular B:crk Wall
s 12.00 S
jflodula- Block Gfavu,,, Wall
61
Prefabricated Dra.r
d Mage Mat for Soil Nell. Walls
69 - CC 31 Prefab ricated Drainage Mat for Soil Nei: Wal-S
62
i Soil Nail - Ebox Coatea
Soil 'pail - Erirai)swatad
63 - Soi Nau - Ericapsjafad
64
So- Na.. -- adcaticn Test
65
Soi, NaHR-wfTe-st
66
j Vertical Nails
r66- - C04, 'Vans
.
FSPA - CO-l'. V --tidal N V s
E6A - C-09-1 Veruca; Nai s
67
Concrete Fascia ParW. for So. Nail Wall
68
69
'Shaft - 36` Diameter far Bi-11ge
Furn-snmg Soldier Pile for B-Idge - W14X159
Removq soldfar Pile Shalt otfsti icflona
7 a
2 � Shaft - 24' D" meter
co,12 Shaft - 24� Diarnote,
C0#2 Shaft - W Domiee-
Fumish.n. Soldier Pile - VV I 2x53
74 °umisriinc Soldier Pile - W1 2x! 71,
1 P; eftbroated D, a.-
de- PileWalls
,7 •oncrete Fascia Panel-:-, Soldier Pile Wall
78 rerrnanent Ground Aricnor far BridgeAk-ulmems
79 Pamarien.
. Ground Ancho- Derformanre, Test for
sc 1 lermartent Gro.rid Anchor Verification fe cr 3
(D
0
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CF)
4 of',
7:2n()14 at 2:24 PM
CITY OF AURU
C201A
PAY ESTIMATE #25 & FINAL
rz ; '0- : ,I
BE a-E a
SCHEDULE Stmat Imp,", e.�nts
ESTIMATE
OUANT-TTY
TOTAL PERIOD
QUANTITY QUANTITY
UNIT
TYPE
UNIT COST
TOTAL COST PERIOD COST
PERCENT EST-
QTY1
4720
426416
TON
S 71.00 S
30275536 S
90.3%
50
2475
TON
20000 5
4,950.00
49Z%
300
40815
TON
$ 11000 $
44,1396.50 S
1361%
2108
isgo
SY
$ 3.50 S
5,530.00 E
75.0%
1670
2856.79
SY
s 12.00 S
3428148 S
171A%
1
0
CALC
S
1 j
0
CALL
_001 $
00 j
100
C='
$ 845.00 S
84,�Wov
0 0 - C. %
26800
26801
110 $
_
29_480e0
925 1
925
_CF
S 6700 S
61975-00
67
67
LF
$ 90.50 S
6,063.50 S
100.01%
Ls
$ 5 J GO clu $
1.905.00000
1000%
14
EA
S 350.00 S
4.900-00 S
1400%
616
616
.-F
$ 77Z0
4774000 $
00
88
88
S 52500 $
X5,200.00 $
100.0 .
13100
13100
$ 9 -10
14,410.00 $
385 I
21,600
385
26600
CY
S 415.00 S
S
---- - --------
'59775_00 S
29.260.00 S
000%
GO -
1932
2345
SF
S 2200 3
s9.590,03
121,4%
995
949
SF
9
20.878.-0
430
491
S
3.931.20
114-3%
79
O
SY
$ 8.00
-S
- S
0_0%
17
°
S 800-00 3
93600.00 S
300
300
EA
495.000 fici = $
3%
=1
11
E-A
S 650
18,150.00 $
1003p,.
7
6-5-,
EA
$ 2-OW00 S
13.000.O' S
92.S%
25
23
EA
$ 300-00
6.900.00 S
4535
566875
SF
$ I 0_Q0
'25-0%
1325
11
SF
8 1000 S
- 5
224
34345
SF
$ 26.05 5
8,946.87 $
153-3%
739
9620
0
962C
SF
SF
$
5 35.00 S
S
336J00,00 $
0,0%
lon.0%
1100
1100
LF
160.00 $
175.00000 $
9930
LF
153.00 S
972.89000 $
0.79 •
Ea. A&
60 OW00 $
47;296-7- 5
7&8%
220
1472
LF
15.00 S
2208.00 S
1318
465.1 _
LF
80.00 5
37208-00 S
35.3%
-77
0-
LF
3 80.00 S
- S
0-0..
777
8
LF
12320 S
94,61760
777
780
LF
5 76.00 $
59,280.00
100.4',
505
504 3 .
-P
$ 125-00 S
63.037.50 3
99.9%
4235 L
4530•-18
SF
S 12-00 S
54360, 96 S
1070%
230
230
SY
S 10-00 S
230000 S
Ice-O%
3470
3470
SF
S 58.00 S
20126 °0.00
100.0%
20
20
EA
S 250000 S
50-000-00 S
Awfmenrs 3
3
EA
S 800.00 $
2400_00 S
. 110 0%
bmlrmerfm 1 l
S 4 -000 DC S
4,000.00 S -
47_756_45
4 of',
7:2n()14 at 2:24 PM
CQ
(D
0
h
CF)
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
Co. NO- 11-01
M St et SE G,.de Separavoo
SCHE-_- A-, Stmet - pm-,ariwnrft
ITEM NO. ITEM DESCRIPTION
ESTIMATE
QUANITrY
TOTAL PERIOD
OUANTTFY QUANTrrY
UNIT
TYPE
UNrr COST
TOTAL COST
PERIOD COST
PERCENT EST-7,
QTV_
81 - Penmanent Ground Anchor
39
39=
3 2.500_00
97,500 _00
82 1 le-mapent Ground Anchor Perlbrmance Test
3
EA
$ 800.00
5 21400-00
$
83 : parmagent G
1 -
LS
$ 4,000.00
S 4_000 00
S
84 .3hoterete Facirlg
84 - C043! Shorcrele Facing
9710
120
9710
SF
SF
S 15.00
15�00
9 94>.65000
S 1 80000
S
S
j0_0%
loo,-� i
100.0 °t
_SR1E
85 mom-toling
LS
S 1500000
5 1500003
$
86 Monitoring at Railroad Bridqes
87 PVC underdra n Pine - 4-inch Diary.
88 'PVC Underdrain Pipe - 6-inch Diam.
1 1
987
1
749
9080
LS
LF
LF
S 15-000.00
$ 12.25
S 14.00
S 115,000-00
$ 9A75.25
$ `5.120 -00
S
$
109.4'. =4
89 PVC Draw MID* - 4-mch Dam.
232
3 6-
LF
S 1105
a 397�90
$
d is F-
-S C- Grain P'
-pe
796
637
= F
Si 1730
5 11,020,10
a
80 n%j
91 Dra.-- G:earlout
'wa
as
35
RA
$ 275.00
S 9.625.00
S
00 0%
Yard Dram
8
8
EA
S 600.00
S 4.800.00
S
1x0.0 °.4
93 1G..mve; Backficl for Drain
93 - C00�41Gavel Backfill for Drain
989
375
153.26
375
CY
CY
S 2575
25.15
& 394645 S
S 965.63
SCII'd Wall Poly-viny! Ghkoriiide "m , Storrn Pipe, 8DR-35- 8 inch
Mar-n,
130
104
LF
S 22.85
S 2,37640
S
80.0•
Solid WaR Polyvinyl Cnconde '-VG) Storm Paps: SDR-35; 12 inch
gs
1316
12071
S 28.15
S 36.229.05
S
_'Diam.
So.id `dial; polyw`mA --nao-'a . e(PVC! Steim. Noe, SDR-35; '8`ch
1865
1837
LF
S 4320
S 79_3583G
S
=a We., Po yvmyl CnIonae IPVC) Storm Pipe, SDR-35. 18 in
96 - CO`-A, Diam.
Ductle Iron Piipe. Special C 52, Storrn PIP--; 8 inch D' . rm
-28
246 1
-
245
LF
LF
5 43.20
S 5410
5
S
$
5
1-209,60
-Dinfle iron Pipe; Special Qa5s 62; -51wm Pipe
98 10 inch Diam
80
so
LF
$ 6&00
$ 5.440-00
$
99 'Ductile Iron Pipe, Special Class 52, Storm Pi De. 12 inch Diam.
328
31-
80A0
S 25391 7
S
96-E
zoo Dj, :e Iron IlDe. Speda: Glass 52. Storm Pie. 18 inch Diam.
1C1 Reinforced Concrete Storm Sewer Pipe, Cl. V, 18 inch Diam.
90
138
90
43
LF
S 12500
60-510
S 1125000
$ 2:601.50
S
S
100-01,
ReNvorceec Concrete Smqn Sewer Pipe; Cr, V; 18 McP Diam,
-95
0
L F
S 60.50
S
50
'02 m I-ewe- TeIem:SI071 h. -0-
Dec
4-473
4445
LF
S
10.001 25
S
99A%
02 - CO" Sloml Sewer -e' cw ision lnsDectb�l
-123 i
0 123
LF
S 2.25
S
S
27675
0.0%
103 I Storm. N A.anhole T 48 inch Diem,
8
9
EA
2,350.00
s 21,150
`04 Szorrn Mannole-ype 54 incin Diam.
2
2
EA
5 2.800.00
5 5-600-00
S
0-3. G%
1=05 Stern N! arl"cle Tyre 3; 48 -n h Diann.
11
1
EA
-S 2.27&00
S_
25�02540
5
100,0��
06 !Storrn Ma mole T-me 3. 60 inch D"-m-
2
EA
1315.00
S 663000
9
2000%
107 _VVaterlJghtMammI.e_..m wd&m-5
e and a
2
2
EA
750.00
S 1,500,00
$
08 catch Baun Type
34
39
EA
1:180.00
$ 46.020!00
$
:14.79=,;
ms !C-z;.Ch Basin Type 2, 48 inch D.
2
EA
!K 2.260.00
S 4_520.00
S
200.0%
09 - CO*A Gatch Bas .n T ype 2, 48 inch D.am-
0 1
Ell
$ 2-260.00
S -
S
2.2
110 1 Gach Bas n T ype 2, 5A. :ch D
i
EA
S 2,560.00
S 2-560-00
3
00.0%
Inch D.-M with Row Restricto-
iCVch Basin Type 2. 60i
i
i
5,600.00
S 560000
S
112 s PGndOve_-f11ow3 iE cWre
1
1
EA
1400_00
S 640000
5
IGO 0%.
113 !Sdash Bar":-
Combination Meet
2
7
2
7
EIA
EA
80000
S 1_60o 00
8:260-00
5
1000% 1
115 SdewalKCaich basin
4
4
EA
1.425-00
5,700-00
16 'Ad St Gamn Bas
I Connecta sting Manho:e
5-
1
4-
2
EA
EA
S 350 00
S
s 1.40000
$ 3000-00
S
S
200.0%
118 CST-- for SelecTrench Backfi .1 and "De Bead'no
4370 C
411625
TON
1260 =
S 5268800
&
942%_
Gravel Borrow for Tren& 8ackfi.1
;199 G�Borrew • for Trench baulfli
7262
k
313
0
TON
T -_ N
001
I OV
0-31
0.07
P ro Vlo-PineFourwabon
120 sable Balm
59
0
TON
3550
$
-
M
SCHEDULE TOTAL $
57,260.37
ITEM NO. ITEM DESCRIPTION
121 lContolled DerrS-tymlj "CO F)f1w Trsnc;h Rackfill
n �
_F2 CO*�Gorttroll& aensitY FM (CDF) for Tre nch Backfili_
F_ 122Iconnect to Existing Water Malin
—153 1�a6hp—er Pipe for Wale,, Main; 2 mali Liam.
124 1—Special Class 62 Ducze Iron Pipe for wager Ma.n 6 inch Diarn.
c -1 -lass
125
52 D - le iron -pe for Water Alain 8 D_ M_
'�pe
126
Social bless — _52 uuc to Tro Pig °or Hater Alair 12 Inc Cie n.
127 1 7P dal Class 52 Dwc�le Iron Pipe for Water Main 18 Inch Diam.
128 - Blowoff Assembly
129 1 Gate Va, c. 2 hnm Diaim.
GataVaive. 8 in-ch D;a ' -,
Gate Valve: 12 :'..-,-c . n D! a rn.
132 Bun rfly Valve, 1S ft-Rch Di m.
133 Adjust Vac�e Bcx
1.3? Hvd-ant AssemLiv
WW - Service Connection 314 inch teeter w�&. I inch D'alm. Ser-Oce
135 Line
136 Water Service Line 3!4 inch Dmm.
137 Reduce Press-re Backflow Assembey
138 stonm -a rencNessMstal0tion P1811
139 Slorrn Trenchlass Instanatan Ground Move -ten: Monhorino
140 Smornm Jacking and Recamrig Iris
141 13to-n Stc__ Cas:ng Pipe, 54M. Diam-
142 High Density Polyeth_ one Pipe (HDPE) Sta,—_ Pi De: 18 is cIt D"am-
i 14:� ReMONITIQ Steel Gasing Obst-mucLons
144 3WPPP P-eparation and Genera: Permit Companm
1 145 'HgN Viziltimy Fence
.6 Temporary Water PoillurlorvErosion Gonmi m-stmiall-ol
147
=Fo 'w mater Pdputior) contit"
148 ESC- Lead
1 142 `Seeding, Ferrvwng g; acrd - MuG
mig
Top So . I _m
peA
151 jra ucT Gontrc. Fame-
152 11-awn Sod
153 113ark Mulch
' 1PSIPE Pnjn s se
5_4
2' mnch! Cal"rer
PS:PE Thuja occidentalis 'Smamw' 'EM:erall- Green Arborvftae) 5z
155 13-18` it Spread; 18' Min. Ball
156 1 PS PE A 01mmmum {vine Maple, 4" -FT.) He.gh..
13- — R sa ugosa 7ne mse Bwgn� (R ose) W
157 .1 eight, 3 Canes
1 DSIDE Ame:ancnier Aai.nftia 'Sonhceoeffy) 4'117T.) He'upt-
16 Canes
-S;PE Rbiss sangl:meWn (Re, ° 0-we Mc C.r.-em) '8 24 ;Inch), 4
159 Canes
160 PWE DoWsticnim munitum fSwoia Fe-ml , Gamin
cQ
CD
N)
0
h
CF)
6 of 15
SCHEDULE TOTAL $ 57,260_37
.:2312+0`4 mt 2:24 Fm.
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
CO. NO. 11-31
_% St-set SE Grade Sepa. >afion
SCHEDULE A. Sb7eet
ESTIMATE
QUA,=ry
TOTAL
OD Yry
PERIOD UNIT
CU E
ANTITY TYP�
U NIT COST
TOTAL COST PERIOD COST
PERCENT EST,
OTY
12
Cy
75.00 E
900,00 5
27.3%
-2911
0
CY
75.00
0.0`e
8
E.,
S 2,12555
17.006.00 S
01!i
254
283
LF
S 311.05
10,48515 S
111 49,1
92
84
LF
S 59.80 a
502220 S
913.E
996
1060
LF
$ 6000
53:600,00 S
106AR!,
594
555
LF
86,90
93A"n
8_1
871
:69.20 S
14".' 373 20 S
103 0%
2
EA
S 2.650.00 S
5300!d0 S
2-10,T-
2 1
4—
EA
62500
2_500.00
20Q0%
8
i3
EA
$ 135050
10.800.00 S
6
6
EA
S 2355,00
14130.00 S
5
EA
S 550000
27-506-00 $
5
5
EA
3 25000
IN 0%
8
a
EA
$ 5,625_00 S
45,000.00 S
e4:
17
20
EA
S 1,400.1,0
28005 -00 S
365
308
15.50 S
7 ob S
84.4%
I
EA
S 4.00000 S
4,000.00 q
100 0%
1
LS
$ 2,000.00
2,1000-00 S
1
LS
$ 3.500,00
I
LS
$ 10.000,00
10 000.010 S
M_0%
271
271
0 S
278
278
LF
3 91.20 t
2535360 S
0,00
Ea- Ada-
S 1500000
LS
2,000,0-3 S
2,0000,00 S
500 n °E
3650
2609
L-F
S 225
5.870.25 S
1
272
LS
Ea_ A&
S '7_5.000�00 S
$ 25.00000 S
"75.000 -00 S
68,047 -21
272,2°t
168
33
DAY
33.00 S
19 61r
2019
802
84101
CY
S 25,00 S
21,002-50 S
104,8'i
1465
'465
LF
$ - -L' S
10255.00 S
800 =
15431
SY
$ 500 S
771550 &
192_9%
115
83
CY
25-10
5
?221,
53
47
EA
-3
e 250 00 S
I 1 750.00
88.7%
161
110
EA
S 36.00
3,300,00 5
68.3 =1
15
16
EA
-S S
48000 S
106.7'e
290
167
EA
12.00 $
2.004,00 S
57 -"
0
EA
1200 S
60000
322
208 -_
EA
s $00 S
1,664,910
116
183
Flk
__0 S
1, 46A r"It S
157 8%
6 of 15
SCHEDULE TOTAL $ 57,260_37
.:2312+0`4 mt 2:24 Fm.
(D
01)
0
h
CF)
CO NO. 11 _01
M Street SE Grade Separaton
SCHED-U-P A: Swm _Mprova nts-
O ESTIMATE TOTAL PERIOD UNIT UNIT COST TOTAL COST PERIOD COST PERCENT EST-.--
ITEM N. ITEM DESC RIPTION
QUANTITY OIWJTrTv QUANIT" -AYPE QTY
'e'15
ZHEy��
T23.:20'4.t'_24PYl
PSIPE Berberis thunbargii 'Uimsc- Pygmy' (AtopUmUea nanal
[C-_rnson Pygmy Dwarf Bamemy, 12' f Inch; :_:s.tgHt o:- SD.-ead; 3
�Za-es
17
0
EA
800 9
0.0%_
162
PR51PE Arc'osxaph�los UVA-URS! (KInnikinik - Bea,"De-) 9-SP4
656
210
J'A-
Eq. Acli.
s 6.00 $
25,000.00 $
1,26 .00 S
36,69I.04 s
32.0%'
46.8%
Irwe7--ty Restore on
-64
Tree Fmarne and Grate
-.6
EA
$ 1,500.00 3
22.50- .00 S
9381/6]
_[•ernen- conc. Traffic Cu. b
lic
—1010
S 21.30 S
2,13000
90-9%.
3795
LF
s 1045 S
39 6577-5
101-1
167
EXtruded Cement Concrete Curb Type 6
93
96
__F
50 S
1,104.00
168
Precast Con- D a! -Faced S:oDcd Mou ntable Curt)
307
300
LF
19.75 S
5.925.00 s
_9777,,sj
169
Dewatering System
0.00
Hu. Ad"-
S 5C.000.00 s
0'0%.
[Res'denta D-vgway Apron
228
94:9
SY
s 3035 S
2,88022 S
n d . stri aw and Dr_-- me. ci a 1 D i veNa y An -on
309
4251
215
SY
$ 37,60 s
395
15,983.76
849-25
7-� 2--
7 2 ��a'lied Pave ement Ma=Ke- TvDe 2 12 0
e..
'_oated Chain Pence �v'De 1
9PQ
0
LF
s 30 .00 $
0
7�
Coa% Chain L! Fence
d C a n nk Fe. -e i ype 3
72
1053
30.00 s
31:590 GG
`462 -539]
175
Coated Chain Link Fence With Top Rail Type 1
460
463
5732
LF
s 3200 1
s 27-00
14-8' Z
1:5:476.40
10
98. 5%
'7 [Coated Chain Link Fence With Top Rail TvDe 2 582
�77
Coated Chain Link Fence. Retaip"naWail Fencino - TyDG 1
Boo
10 75
121.5
LF
LF
-$
30,00 $
24225.00 1
110,5
178 Coated Chain Lank Fence, Retaining Wall Fencing - Ty€ 2 110
l0oate-_ Cha:..r) UnK Feroc; Retaining Wall Fencirg - T'vve 3
700
706
LF
s 30.00
21.18-
no
m
(Coated End, Gate, Comer, and Pull Post for Chain Link Fence
30
80
100 .00
TDoub.o 20 Ft. Coated Chain Unk Gate
182
Worwm 'M ent Type B I odifed)
-5
5
EA
$ 400.00 $
2,000.-W 3
cernent cororele 5 aewauk
4039
34291
SY
s 22.05 e
75,611-66 -_i
84_9%l
or ieni Concrete Vvalkway
10
449
Cy
s 1.100-00 3
49,390.00 S
A49_0%[
,85
�h.ckened Edo_ e at �acko'S _a ewa.K
45
28
LF
s 3255 S
91 , �-4n
6Z2%!
JQuafw 3Da::_
210
2346
TON
SY
25-00 S
s 80-00 $
1.604.25
_00
78.2%
Sern: -Open corl'- Masonry -5. Do Protector, 300
168
7Y- op . `b p/ Ma.
�T-_ iv ma xes)
2
2'
EA
_S 35C-00 s
700,0 S
I EA S 1'50000 s 1.500.03 S
liii ftnabon Sys e° Cornme-e
i
0 098 US
$ 121.000 00 S
121 000,00 S 1.185.80
1 -0-0%1
Traffic Signa. system Comp.
1 0-9501
LS
US
s 160 0011_00 9
g 41,000,00 s
160--000 '00 $ -
38=954.10
95_09e
interconnect Svstem GonDlete 1
193
=erfnanerit Signing
1
j
0019 LS
S 1u-500.00 s
10- 5250
<ecocate Pen-na:%:-:1 Traffic Smm anc Pos
0
EA
S 200.00 $
0.0%
195
L
6449
6719
2563
475_
LF
LF
L=
s -
3 040
3 6.30 s
2,284.46 5
1,0252C S
2,992.50 5
95.011
Wide Fla nit Line 24442
19- Mastic Crosswalk Stnpe and Sion Ba-24"mide) Soo
198
'affiGA-ow
. 2
13
EA
& s"Zo
05950 s
106'31t
199
'1'?lastic Taffic Leta-
8
8
EA
$ 40,00 i
320.00 S
00
1
Pain ed Bircyle Lane Ma`_ a
13
9
EA
$ 4`_ = -v
69,24c
'e'15
ZHEy��
T23.:20'4.t'_24PYl
-0
CQ
(D
0
h
CF)
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
ITEM NO. ITEM DESCRIPTION ESTIMATE TOTAL PERIOD UNIT UNIT COST TOTAL COST PERIOD COST PERCENT EST.
SCHEDULE TOTAL 59,091, 17
xae Orders
Coal Add vertical soil nails to all LU6 (First added an PE #81
Vei3cal Nails (Item shown under ofic"nal bid term
Tails ()ten shown under oiwmaJ'b;V ken)
24
C01- De-Mob and Re-Mob LU6 LS S 553365 S
CO#2 Add Shaft - 30' Diameter (Flirst added an PE 9111
2 Shaft - 24` Diaafneter (ftem shown under orig -7af bo item)
CO2- 2A Shaft - 30' Diameter (ffera shown under obainai bid Rem)
CO #3 Wall RU2 (First added an PE #141
24 Roadway Excav atton 1 n,-1 ud. ii g Liam ,rem shown under onpn. a bid ,-m
61 • Pr e Fa bri ca lao -D ra in age M at for Soil Nail Wal 1 s (item shown under Win_ ina,' bid fb
63 Soil (fail - E ncaPs u iated (item shown under origibat bmi item)
84 Shotcrele Facing (item shown under onginal Did Rem)
'Crom-66A Vertical Nails (hein shown undef ongifial bid der`)
G0#3-1A Welded W re Fabric 120
CO#3-1 B Groutina Beh.nd Wall RU-2
12C
SF S 253 S 303-80 $
V0 V �
LS $ 961.57 $ 96151 $ - 100,0%
CO#3-1 C Home Office Overhead 4
1,31cycle Deleufibn Marker
1
j 1
1 EA
S 14-554,84 S
009�3-1D
Field Office Overheau 4
4
202
1 Temporary Pavement Markings
-F-auectran
7800
2733
LF
S
0.03
$ 81.99
350%
ma—ndr-ai
24
100.9
LF
S
160,00
S 55.53500
420.4%
204
-Sto rm WaTer P urn - p S tabo n -Gem Plate
1
1
LS
$
332 50000
332,500,00 $
loo.0-
L 205
Standpipe Piezometer Decommissioning
i
LS
—EA
$
-5
$ 1�80 .00
90
206
8-,Ke-Rack
6
96
1 !6i
--Cld Wall Chloride Storm R v SDR-25 18 inch Diana. pite-, Shown uti ,r bj� m)
Reinforced Concrete Storm Sewer Fine. CLV. 18 inch Diana. (item s ° !own 'fown under onarrgY a ef
S
500.00
100 13,6.
I r 207
113anch
2
2
EA
$
3.150-00
S 6.3010,00
5Do 6-%
i- 208
1 Prerasl Full Da ich BlocK
a
8
EA
S
250.00
S 2,00000 S—
SCHEDULE TOTAL 59,091, 17
xae Orders
Coal Add vertical soil nails to all LU6 (First added an PE #81
Vei3cal Nails (Item shown under ofic"nal bid term
Tails ()ten shown under oiwmaJ'b;V ken)
24
C01- De-Mob and Re-Mob LU6 LS S 553365 S
CO#2 Add Shaft - 30' Diameter (Flirst added an PE 9111
2 Shaft - 24` Diaafneter (ftem shown under orig -7af bo item)
CO2- 2A Shaft - 30' Diameter (ffera shown under obainai bid Rem)
CO #3 Wall RU2 (First added an PE #141
24 Roadway Excav atton 1 n,-1 ud. ii g Liam ,rem shown under onpn. a bid ,-m
61 • Pr e Fa bri ca lao -D ra in age M at for Soil Nail Wal 1 s (item shown under Win_ ina,' bid fb
63 Soil (fail - E ncaPs u iated (item shown under origibat bmi item)
84 Shotcrele Facing (item shown under onginal Did Rem)
'Crom-66A Vertical Nails (hein shown undef ongifial bid der`)
G0#3-1A Welded W re Fabric 120
CO#3-1 B Groutina Beh.nd Wall RU-2
12C
SF S 253 S 303-80 $
V0 V �
LS $ 961.57 $ 96151 $ - 100,0%
CO#3-1 C Home Office Overhead 4
4
Day
$
3.638_71
S 14-554,84 S
009�3-1D
Field Office Overheau 4
4
Da,
S
1.229.71
S 4918.84 $-
CO #4
BNSF Revisions (First added on PE#16)
32
Sho&..aorExtra Excavagon Class B ;`,Lem shown under oniginal bid item)
35
Construe n Geotextle for Underground Drainage futzi-, srto v- in-nginaf bd kerv;
38
Cnishea Suftang Base Course (CSBC) (item shown under ofzgma� 3fd 4NRm.)
93
Gravel Backfill for Drain (ftem Shown under Original bid item)
96
1 !6i
--Cld Wall Chloride Storm R v SDR-25 18 inch Diana. pite-, Shown uti ,r bj� m)
Reinforced Concrete Storm Sewer Fine. CLV. 18 inch Diana. (item s ° !own 'fown under onarrgY a ef
102
Storm Seiver Television I n s c��.on (Iltem shown under o.%-0af a8m
(item shown under ongina" is w -"
9
Grave! Borrow for Trench BaCM 1 (ireni shown under onginal bid ita- r
121
Conti oiled Density Fill (CDF) for TrenGh Backfill uad-cTinal bid item)
C0#4-1
Structural Excavation Class B. Inci Haul 10061
10061
CY
S
2860
S 2 87745 $
96
Solid Wall Polvvinvi Chloride (PVC) Storms. PiDe SDR-35. 18 Inch D'ff 28
28__
LF
S
1612
S 451_'36
101
Reinforced Concrete Storm Sewer R.D.- CLV 18 inch Diana. 95
—
95
CY
26.05
$ 2A74.75 S
109
Catch Basin Type 2 48 inch Dian. furred: nomsrock3
1
EA
517-00
$ -517-00 S
0-
SCHEDULE TOTAL $ 59,091-17
C201A ?E25 fir.1 p.y.-
a af 15
100.0%
7.23.2014 at 2:24 PM,
D
--4
(YI
0
h
CF)
-P-1
C139-1-'C Home 01fice Overhead Settlement 1 1-5
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
33A
VKD- , - Ternu�mry Wak
Material on Hand
co .0 114-
M st-ar=t SE Crude Separaro-
SC.EDUI �- � Sh-ee'; -:M-D'0�-8-1-.-M
IT'EM NO. ITEM DESCRIPTION ESTIMATE
UANTFTY
TOTAL PERIOD UNIT
QUANTITY
UNIT COST
TOTAL COST
PERIOD COST
PERCENT EST.
CO #5 Core Drifllnq won tarrnnzted S019welde.- Wire Fabric Must adder on PE 1151
S
56 0=,
CM Addt�d � D rs -or And-Graffiti Wall Coating and Restraint sordemerds IFIrv. added on PE #201
-CrTAL
511k
S=16--- Core Dn;kng Settlement 1
1-
S 13101.20
1 9310920_
$ -
500 0�e
C1095-26A Contamina
I LS
S 828016
S 3_ -_ ° -F. ic
C am? -; HDPE Pipe Restraint impacts Settlement 1 1
'-C4 A Welded Wire Fabric
-
20-33E� bo
$ 20336.60
S
Ion E
—COffi6 Added 12 Dana 'Due To Delay VVIth '---rti2g Firs, Round 01 SNSF Girders Mrs-
added on PlEgiri
2:
363900
909750
S
ZG#7 For Purposes Of Settlement Of Dlspute, Pasties Nme To Pay Halt Gf Lump Sum Cost-- (Firs, added on PE
--
C 2-- Field Office Overhead Settlement 25 25
L9
S
236.70 e
C€0#7 -1A - I ST
Lff~e -,�yLmerit 'I, Shalt #8 Casing Removal and ReDair SettlemeO. i
0.5 Ls
S 123,754 44
$ 61,877.22
on PE #201
50.0%-
C-047-'F ST Line Abutment I Shaft Out of Sequence Work Settlement 1
05
Q 17;747-50
$ S.65815
$
50-0�t:
C139-1-'C Home 01fice Overhead Settlement 1 1-5
LS
33A
VKD- , - Ternu�mry Wak
Material on Hand
LS
V1a1e::a::n.S1'a..
F0.0141
C0#7-1D Hein 3 a0viarbeadSettlement 1 0.5 -
53A
$
'2 S
6 956 .00
S
56 0=,
CM Addt�d � D rs -or And-Graffiti Wall Coating and Restraint sordemerds IFIrv. added on PE #201
-CrTAL
511k
%41:--H - _u- :Sn and Install Bnd-- Sure_
Matapia: "n Han"
'27 3x1. 63 S
Malone: in.&W.ed
LS
CC#B-!A Wall Coating Complete I i
-28
IVIOH -urnish and Install Bridge Superw
34.87 -23 S
2- .987.29
5;
C am? -; HDPE Pipe Restraint impacts Settlement 1 1
2800.00 S
260000
S
Ion E
CO#8-2B Home Office Overhead Setdement 2.5 2.5
LS
2:
363900
909750
S
Maters. On -13-d
C 2-- Field Office Overhead Settlement 25 25
L9
S
236.70 e
1.07E z1
$
LS
CO#9 Added 2D Days for freewave radio and anterma. astabllsh �IuiYZ2, 2013 as sutstanflal cornpl aflon- saliff
on PE #201
075-04`-43= !
Erosion Control Plan Claim, RU2!SR181PGA Sequencing Claim and
Assessment of Liouidated Dannaaes Protest tdement I L-s S 275z65600 275.00000 150 0-.
Pump Station Freewave Radio and Antenna, and PLC Change
C -2A Complete 1 9 0,12 $ 16.121-28 S -- 1 35 1 U11 - a
.1
SCHEDULE TOTAL $ 61,025-72
PaYA-
9 f 15
I LS
Mate--a:s On
33A
VKD- , - Ternu�mry Wak
Material on Hand
LS
V1a1e::a::n.S1'a..
3d5.L0€ S
TOTAL
53A
MOH - Precast Retainina Wall CaD
Material on Hand
installed
-CrTAL
511k
%41:--H - _u- :Sn and Install Bnd-- Sure_
Matapia: "n Han"
'27 3x1. 63 S
Malone: in.&W.ed
LS
S
-28
IVIOH -urnish and Install Bridge Superw
Uri Ha-d
—Matena'inssa"ed
1 LS
1 LS
Fo ate na. on Wand
1.2033365S S
il 203 $
Male€ •alt afn= ien
TO-AL
62B
MOH - Soil Nail - EDoxv Coated
Maters. On -13-d
TLiaie --- Instafed
PaYA-
9 f 15
I LS
1:
111.3D5-Cu S
111;3015X-' S
LS
3d5.L0€ S
N 11305 001 S
LS
—S
'27 3x1. 63 S
27,3-{763 S
LS
S
$
(27.347.63) $
1 LS
1 LS
S
5
1.2033365S S
il 203 $
1.20333655 1
i €.31.3333€1 55
1-2 -13- S
174 -14C
LS
S
n7s-'�6 -:)1 1
075-04`-43= !
LS
$
1534.30 S
3.x34,3 €7 $
LS
?3- 534 -36' S
LS
LS
-7 7.9 r8
SCHEDULE TOTAL Ii 69,025.72
am
�121r A-4 .t 7:24 -M
ITEM NO- ITEM DESCRIPTION
Na P -'-=, Llate_�
Mwe a. on
S-,, i Nail - Encamulated
Ma on Hand
Mazc,a,
GTAL
A Mori - so: ie- P, :e fo:- Rmcie - W14X159
hla*eFal on Hand
-W
'e-
n9_30 P __
°e al on Hand
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
A-
co. RO_ 11-0-
SE Gv-ade sepaw-a-cD.H
Sweet _m - -ore. ,e:3
ESTIMATE TOTAL PERIOD UNFr
QUANTITY QUANTITY QUANTITY TYPE
UNIT COST
TOTAL COST PERIOD COST PERCENT EST-
OTY
LS
9 j2s,5_�3 Ia. $
(28.503.10)
1 LS
42 127-51 S
4212750
100.1
1 LS
S (42 12750) S
142 Sat $
100.6
MOH Soldier Pile -W-lKC
-lm M or ,land
LS
1 LS
b 100 ltA 87 $
407,154 87
100 �
1 LS
_100.`54 .87) S
(10015487)
(48,671 001
5
T,0
I LS
S 13202 3" $
132.682.00
1 LS
S (132.682 "3) S
i'22 6x2_001
LS
4.862A0
4-86240
,
1;.= =`__
1 LS_
S 339 865 50 $
39,665.50 S
OT A.
-H Wc.
W'2,63
on r 1 LS S 22_875 GO $ 22.�7503
LS (22,875-001 $ (22.875.00) $ 00%
TOTAL 3
"B MlC» - --am sn ;oldie- W12x5-5
I) fl 5
Period Dates
LS
S
28503 1:1 S
LS
9 j2s,5_�3 Ia. $
(28.503.10)
1005
TOTAL
74A
MOH Soldier Pile -W-lKC
-lm M or ,land
LS
35 4&E71_00
A8 6710C S
Ma a n5taled
(48,671 001
T,0
mop; 1 i5e Fsucw Di'e - W'2x'-l10
MaIefia, o- haad
LS
4.862A0
4-86240
,
1;.= =`__
M1!Cikl honP,-,e_Sc7—__-a- Class 52. S, m P. D- 8 inGh Dz - m
Ma-mari I
LS
9503-00 =
9,503 00, S
matena—nSta.-ad 5 t
LS
flF03 00:
9-503-1-) $
- `Go%
TOTAL
ii A
MOH - D=,;:elrw� P_�e, Spec.a. Cass 5-2. �tonrn Poe 1
vamna on mand 1
LS
241 .0 S
24,_ S
CO
%mena
(2.473 SC� S
5 Fo $
ro%
SCHEDULE TOTAL $
61,025.72
I) fl 5
Period Dates
(D
0
h
CF)
" &rc�:p.v C20'A -EZ5 °. P.yx-
SCHEDULE TOTAL $ 61,025.72
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
_= NO, 11_01
M Svae BE Grade separation
SCKEDULEA:- StnIet'MW ve. -� "�
E%i NO-
ITEM DESCRIPTION
ESTIMATE
QUANTITY
TOTAL PERIOD UNIT
QUANTITY QUANTITY TYPE
UNIT COST
TOTAL COST PERIOD COST PERCENT EST_
QTY
j�A
MICH - Ductile hmri Pipe, Spaoc:al CI
Naeriac r Hand
1
14_874.81 S
1487481
Matenal hstak-d
1
LS
S S
N,1,87491?
%40H - D-LAGNe Imn Pipe Snec.a. Class 52 StLi-- P.De 18M.-m. cs. .2.m
I
LS
2 6.5?A W S
1
LS
S 1, S14 C-1 S
€6_584_07 S
TOTAL
11- -A
MOH - gtolTn Ma- ue T"De 1 48 mc? Diam-
Mate..& c- hand
1
1 LS
S 635-10 S
63510
1G0" I
LS
S 1635A01
TO-;
q4A
MO' Manhole Tv De 1 54 I.-.ch D:am-
4.ateTia: o- and
1
LS
$ 317.55 S
317
i
1aPe al Insm.cizi
17 S
3 _55- S
i317
OT,
r& Diam-
Wa-e..a; c- -mal-id
LS
S 1-270-2C S
1.270.20 1
-
Mate'alInstalled
i
i .8
S 0.270L20) S
0 270.2G! S
TOTAL
3
j�t
WOH Bas.n Tvre 1
kwaieria, cN 511and
I
LS
S 3,219-30 S
3.2-9-30 $
LS
TOTAL
..I-
MOH -Catch Masi- TE;e Z. 5ahm Us--
Vatena. o1
I LS
22995 S
22995 3
matena Irs'allea
LS
s
1229-951
TOTAL
Mop-; -S.d&wac- Catch Bas :-n
Ma:e:ral or Hera
LS
S 1270.2c S
1 27020 S
TOTAL
122-A
MOH - Connect -o EA j[ C MaLr
Maienal G---, Hama
LS
30Z?-3 3
302.73 S
LS
S (302731 S
S
OMaL
S
(D
0
h
CF)
" &rc�:p.v C20'A -EZ5 °. P.yx-
SCHEDULE TOTAL $ 61,025.72
(D
00
0
h
CF)
12d'5
TL 3_ 12014 at 2:24 P.M.
CITY OF AUBURN
C201A
PAY ESTIMATE *25 & FINAL
co_ _610. 11-01
MI su 60 SE Grade separa. or,
SCHEDULE k Stmelz
ITEM NO,
ITEM DESCRIPTION
ESTIMATE
9UANTTTY
t TOTAL
OTITY
UAN
PERIOD UNIT
QUANTfTY TYPE
UNIT COST
PENCE
TOTAL COST PERIOD COST
OT7 EST-
y
`24A
PVC-1 - Gia-s�52WunecronlPi— Wai-r Main 6 Inch Diam
Vatena, on
LS
S 4_FW51
S
wamna.fflstalled
LS
3 14580_51; Z
(4580511 S
-O -AL
i
124B
lrvch C
?JOH - Sn��na� 52 DL;- A mn P�7ma fof Virmc� 4�n iam
j
mate-M cri
LS
S 140.26
14026 S
LS
$ (140.26) 5
040 26) S
103%,
TOTAL
'25A
MO. Special Class 52 Dlctve Tine for Wa=,e- Main 8 I - c- Dom
Mateda on ha-.d
1
1
LS
S 23.753_61 G
23.75361 $
00%!
.
Mate— 0 Mstal.ed
LS
$ (23.753.61) S
;23.753611 S
00%!
S
1258
MOH - ftc-ua. Cass 52 DWile ':-n Pipe fo:- Wate:- rain 8.Mr D-lam-
i
ms'eria. on Hand
1
LS
855.58 S
85558
100%
Maor.al 1:-srz,led
1
LS
TOTAL
S
126A
104 I-Svec.a -ass 52 Wctle ho- 12on-moiam
Mate:: o:-: 'Hand
LS
2404329 S
24.043,29 $
I
LS
9 :24-C-43 294 S
�2404329) S
TOTAL
$
`26a
M0?1 - Snaccia C ass 52 D eu:euo- Po-eo- Wa,e:- Mal- 12 hm Dum
Mate. I. on
S
S 45333 S
45333 S
mat e..a nstahetj
LS
S (453_331 S
1453.33' S_
TOTAL
`27A
M c�,W Class 52 Dtcu-uo,mn Obe fo- Wae r Mair '8 Inch 0� m
Mate.-
1
LS
i 673149 3
6,731 A i S
matena. . W
-sta. 6Q
LS
S ;6.731.49'
—-
0.6 73 497
TOTA
1276
-1-0- - 8D-eG.31 Class 52D ice P.Dofo-WaicrDalai- 18 Inch Dom_
c-:-: n. -d
9
1
LS
x.663
(16 3 1 a
LS
S %37.863.1
TOTAL
matena, or ha-d
9
LS
5 38.93632 $
38,936.1.2 5
Matenai hista
9
i3893;?21 $
;36_936721 $
,C40)
.1h
0"-2-'nchBIovvoffAsse=,
Mate:--al o.-t Hand
.-S
S 956
958.64 S
-Nixe-a.
LS
G U958_641 S
'93864'. S
00%,;
TOTAL
128B
MOH - 2-mch slowxf AssembW
arena. c=1 Marla
LS
S 140,66 S
140.66 S
Nlatena, r,3taAed
1
1=
LS
S (MG -66) S
.143.66}
T 0 A.
SCHEID- 6 A 5
61.02572
12d'5
TL 3_ 12014 at 2:24 P.M.
LS
- 5.757 $ 517.67 s
CITY OF AUBURN
C201A
PAY ESTIMATE #25 & FINAL
LS
co NO- , 1�31
M 8 -7ee. SE G'ade Separat"o,
SCHEDULE A: St Ire pveme
-.0
el Im- .nL�
ITEM £O.
ITEM DESCRIPTION
ESTIMATE TOTAL PERIOD UNIT
QUANTITY OUANTHY QUANTITY - 15
UNIT COST
TOTAL COST PERIOD COST PERCENT EST
QTY_
`29A
K10H - Gaze Valve, 2..ncn Dam
1 LS
it 1.214.40 S 1,21440 S
Matc-'al o- Ha - =d
LS
mazenae on; tia0i3
1 LS_T_4-`
- - $
484-99 S
TOTAL
mate-la. Insta.lec
-----------
LS
$ C-4 99
--s-, $
2.532.53 $ 2.532.53
S f2.5325?': S ESK 53
TOTAL
$
M ate� :a.. ta. EL
29B
10, 0 F1 - G ale Va.,v o, 2 u, D'a 71
TOTA
5 2.62567
Ma7c..al on Ha-a
I LS
S 122 19 $
12219
3
Materia, -staled
1 LS
S i'2219' S
1122
LS
TOTAL
MO;_ Traffic na. System Complete
$
(11966-001 S 13,966 00!
tvlate=a. on Hand 1
Gate Va: e, Bhcn Darn.
S
Material Q- —3-d
1 LS
7_531 76 S
T531,76 S
i24_5564 On i S
LS
37.x39.76: I
53' _76`. S
Mamnal ilstaled
TOTAL
To7A__
-
'3c3
MOM - Gae Val e- 8 inch Diam.
:1.686 001 0,886-c4l S
Matenal on ha-.d
matega 0=1 =ajd
LS
LS
9 629.45 $
S 1629_45: S
62945 5
(629451 S
TO
TOTAL
7AR OUS N410H - Rebar (Fo, or,3'nal calc See PE #13 back=,~ oe sub 412 -2 i
LS
,31A
MOH - Gate Valve- 12 inch Diam-
i—
male a, fipsta.ea
(D
M awai a -� Ha-.-
LS
6.5.51
6,551 -77 S
$
C-0
mate.-all,,sta
LS
:8,55:_77'_: S
(6 559.77} S -
TOTAL
9593
MOH - Gate Valve. 12 inch Diam
CF)
LS
- 5.757 $ 517.67 s
gat r:al o7� mar
LS
1597 67:- $
TOTAL
132?
MOH - Bure--fy Valve, 18 _,c^ D=am.
1 LS
it 1.214.40 S 1,21440 S
Matc-'al o- Ha - =d
LS
S :1.29440': d 214AT
TOTAL
1323
MO.° - B.tte-flv Vame, 18 D:am-
1 LS
LS
2.532.53 $ 2.532.53
S f2.5325?': S ESK 53
Matena, On Ham
3
M ate� :a.. ta. EL
TOTA
5 2.62567
LS
S 625.67' S (2,625671
mazena. on na:rl
3
Matena,
TOTAL
LS
13.966.00 119I)C 00 S
MO;_ Traffic na. System Complete
(11966-001 S 13,966 00!
tvlate=a. on Hand 1
S
TOTA
—LS
19"
%,10.—. - Traffic Sionw Svstarn mcl-tc-
i24_5564 On i S
Mateia -or 'and
Mamnal ilstaled
.
To7A__
107A
PA10; I — - Be:)--.n
:1.686 001 0,886-c4l S
Matenal on ha-.d
Ma.a,-.al
TO
LS
7AR OUS N410H - Rebar (Fo, or,3'nal calc See PE #13 back=,~ oe sub 412 -2 i
LS
FAMeMa. o- Hand
100'0]
i—
male a, fipsta.ea
(D
TOTAL
C-0
0
h
CF)
LS
- 5.757 $ 517.67 s
�,
--
LS
1597 67:- $
1 LS
it 1.214.40 S 1,21440 S
LS
S :1.29440': d 214AT
1 LS
LS
2.532.53 $ 2.532.53
S f2.5325?': S ESK 53
-cc-,
3
5 2.62567
LS
S 625.67' S (2,625671
3
LS
13.966.00 119I)C 00 S
(11966-001 S 13,966 00!
S
—LS
S 2- -E w S 24,564 00 3
1 00
i24_5564 On i S
:1.686 001 0,886-c4l S
LS
13,81659 = I3.816-59
LS
59i S 13.816-591
100'0]
SCHEDULE TOTAL $ 61,025-72
ITEM
No. ITEM DESCRIPT ON
209 minor Changes
210 MoDifizabon
if Potholing
211 Utifit, y
212 I Removal of Sanitary Sewer Manhoie
213 Removal of Sanitary Sewer Pips
214 lRomoval of Steel Casing
I Shoring and Extra Excavation Class B
216 i King County Sewer Manhole Type A. 48'.nch Dam -
217 County unty Sewer Manhole Type A, 60.nch Diam-
218 King County Sewer Spedal Manhole, 34 inch Siam.
219 Watertight Manhole Bra e and Straps
220
'A a liust -Manho e
221 Rechannel Existing Manhole
222 1 CSTC for Select Trench Backfill and Pipe Bedding
223 Gravel Borrow for Trench Backfi ll:
1224 Controlled Density 1-HIHI (CIDF) for Trench Backfill
Solid Wall Polyvinyl Chloride (PVC) Sewer Pipe, SIDP�35,18 inch
225 Di am.
226 !Ductile Iron Sewer Pipe, Special Class 52, 18 inch Diam.
227 1 Se-wer °e lev.si on; nspection
228 iTem-Dora Ace-o..m..rnoc'ation of Wastewater Flow
229 Sewer Trenchless installation Plan
230 Sewer Trenchiless Installation Ground Movement Monitoring
231 Sewer jacking andeoeiving pits
232 Sewer Steel Casing PhD% 54 In- Darn.
233 11-ligh Density Polyethylene (HDPE) Sewer Pipe, 13 inch Diam
234 iRemov'nq Steel Casing Obst:�; actions
sv
CD
co
0
0
rn
h:\p.-q1-pe\MStreetG.--adeSepa.,af...on—C201A—P�—:25 final pay.-,,ftx
1153
CITY OF AUBURN
LF
50.45
$
63,567.00
CO. N. 11-01
109%
0201A
253
LF
132.25
$
33,459.25
M Street SEE Grade Separation
100%
PAY ESTIMATE #25 & FINAL
SCHEDULE B- King County Sanitary Sewer Utility Improvements
ESTIMATE
TOTAL PERIOD
UNIT
UNIT COST
$
TOTAL COST
I PERCENT T.
PERIOD COST
QUANTITY
QUANTITY QUANTITY
TYPE
$
20,000.00
$
100%
QTY.
1
9348.03
Eq. Adj.
10,000,00
$
9,348.03
$
93%
1
1
LS
1-00
$
1.00
$
100%
7
6
EA
500.00
$
3,000.00
$
86%
4
4
EA
750.00
$
3,000.00
$
100%
855
812
LF
6.00
$
4,872.00
$
95%
110
0
LF
10.00
$
-
$
0%
11000
10480.9
SF
0.50
$
5,240.45
$
95%
6
6
EA
3,350.00
$
20,100.00
$
100%
3
3
EA
4,250.00
$
12,750.00
$
100%
1
1
EA
8,200.00
$
8,200.00
$
100%
1
1
EA
750.00
$
750.00
$
100%
2
2
EA
1,000.00
$
2,000.00
$
100%
1
1
EA
650.00
$
650.00
$
100%
1271
789.3
TON
12.80
$
10,163.04
$
62%
2165
0 __TON
OMI
$
-
$
0%
64
0
CY
75.00
$
-
$
0%
1153
1260
LF
50.45
$
63,567.00
$
109%
253
253
LF
132.25
$
33,459.25
$ a
100%
1693
1681.1
LF
2.50
$
4,202.75
$
99%
1
1
LS
20,000.00
$
20,000.00
$
100%
1
1
LS
2,000.00
$
2,000.00
$
100%
1
1
LS
3,500.00
$
3,500.00
$
100%
LS
10,000-00
$
10,000.00
$ n
100%
280
280
LF
850.00
$
238,000.00
$
100%
287
291
LF:
9120
$
26,539.20
$
101%
1
0
Eq. Adi.
15,000.00
-
$
0%
CD
Co
0
h
CF)
h:\proj\pe\MStreetGradeSeparabon—C201A—PE25 final pay.xJsx
184 1 175 LF 31.50 $ 5,512.50 $ 9
238
CITY OF AUBURN
LF
33.75
$ 8,302.50
Co_ Noz '101
172
0201A
LF
61.65
$ 10,727.10
$ ic
M Street S Grade 5-e- smatio=n
1
PAY ESTIMATE #25 & FINAL
SC-HEDULE-C.-
Ciry o--A-b---=—==
$ 1G
Sainitary Sewer Imium- ements
684
LF
2.50
$ 1,710.00
$ 11
291
371
ESTIMATE
TOTAL PERIOD
UNIT
$ 12
233
188
PERCENT EST-
44.00
$ 8,272.00
$
UNIT COST
TOTAL COST
PERIOD COST
QUANTIT
QUANTITY QUANTITY
TYPE
OTY.
2
2
EA
750.00
$ 1,500.00
$
100%
115
115
LF
6.00
$ 690.00
$
100%
581
581
LF
4.00
$ 2,324.00
$
100%
6600
5512
SF
0.50
$ 2,756.00
$
84%
1
2
EA
3,175.00
$ 60350.00
$
200%
3
3
EA
3,000.00
$ 9.000.00
$
100%
1
1
EA
1,850.00
$ 11,850.00
$
100%
1
1
2,000.00
$ 2,000.00
$
100%
1
1
EA
650.00
-$ 650.00
$
100%
608
753.37
TON
12.80
$ 9,643.14
$
124%
720
0
TON
mi
$ -
$
0%
10
0
CY
75.00
$ -
$
0%
3 li
0
CY
500.00
$ -
$
0%
i
184 1 175 LF 31.50 $ 5,512.50 $ 9
238
246
LF
33.75
$ 8,302.50
$ ic
172
174
LF
61.65
$ 10,727.10
$ ic
1
1
EA
1265.00
$ 1,265.00
$ 1G
594
684
LF
2.50
$ 1,710.00
$ 11
291
371
LF
44.00
$ 160324.00
$ 12
233
188
LF
44.00
$ 8,272.00
$
1
0.3644
Eq. Adi.
10,000.00
$ 3,643.69
$
SCHEDULETOTAL $
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'Alu,BURN
VVA,S I � I N G "i'(')N'
Agenda Subject:
Code Enforcement Abatement Action
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development &Memorandum
Administrative Recommendation:
For discussion only.
Background Summary:
Please see the attached memorandum.
Reviewed by Council Committees:
Planning And Community Development
Date:
July 30, 2014
Budget Impact:
$0
Councilmember: Holman Staff: Tate
Meeting Date: August 4, 2014 Item Number: DI.A
DI.A AUBURN * MORE THAN YOU IMAGINED Page 83 of 164
CITY OF
*A BURN MEMORANDUM
WASHINGTON
TO: Councilmember John Holman, Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Vice - Chair, Planning and Community Development
Committee
Councilmember Yolanda Trout, Member, Planning and Community Development
Committee
CC: Mayor Backus
FROM: Jeff Tate, Assistant Director of Community Development Services
DATE: July 23, 2014
RE: Potential Abatement Actions
The City of Auburn conducts progressive code enforcement action in accordance with Chapter
1.25 (Civil Penalties for Violations) and other applicable Titles and Chapters of the Auburn City
Code. Consistent with standard operating procedure, code enforcement officers attempted to
obtain voluntary compliance by working with property owners of record. Upon a determination
that the owner had failed to comply code enforcement first issued a formal Notice to Correct
followed by a Notice of Civil Penalty. Because each of these actions has not resulted in
compliance, code enforcement is seeking abatement authority for each property.
The City of Auburn opened code compliance cases for the following properties in response to
complaints received from neighbors and the public. The table below also outlines details about
each case, the status of current enforcement action, and the estimated cost of each action.
Corresponding photos are attached.
Location
Case #
Violation
Owner
NTC
NCP
Est. Cost
603 37 th St.
14 -0207
Unsecure
Brown
6/5/14
$1,500.00
SE
Structure
29430 132nd
14 -0180
Vegetation
Parkash
5/14/14
5/20/14
$ 500.00
Ave. SE
2710 H St.
14 -0234
Junk RV
Gilbert
7/22/14
$1,000.00
SE
Hillcrest
14 -0194
Vegetation
Roden
6/14/14
7/22/14
$ 500.00
Storm Tract
32835 56 th
14 -0178
Vegetation
Ned
6/11/14
7/2/14
$ 500.00
Ave. S
32227 1121
14 -0189
Vegetation
Nolan
6/12/14
7/2/14
$ 500.00
PI. SE
Following consultation with the Mayor's Office and the City Attorney's Office, Community
Development staff have determined that the current condition of these properties warrant
DI.A Page 84 of 164
abatement action by the City of Auburn. The passage of a Resolution would authorize the
Mayor or designee to engage in substantive abatement action. The condition of the property, in
staff's professional determination, presents a threat to the public health, safety, and welfare of
the residents of the surrounding properties and negatively impacts the community's quality of
life.
Following passage of the Resolution by the City Council, staff will contract with a qualified
service provider to conduct cleanup of the exterior portions of the property. Staff anticipates that
there may be a need to conduct on -going clean up and securement activity until the City can
obtain compliance action from the ownership entity. All costs associated with first time and on-
going abatement actions will be applied as a lien against the property that will have to be paid in
order for any future sale of the property to occur.
The City will also track and apply all administrative costs (staff time, court cots, filing fees, etc.)
associated with the conduct of abatement against this property and apply them as a lien against
the property as well.
Community Development has adequate budget capacity to cover anticipated costs associated
with abatement actions potentially through the remainder of the calendar year.
Staff presented the item before the Planning and Community Development Committee at their
July 28, 2014 meeting. The committee concurred in support of staff moving forward with a
Resolution to request abatement action on the six (6) properties.
DI.A Page 85 of 164
Attachment A
(603 37th Street SE)
DI.A Page 86 of 164
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DI.A Page 88 of 164
Attachment B
(29430 132"d AVe. SE)
DI-A Page 89 ot' 1G4�
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Attachment C
(2710 H Street SE)
DI.A Page 91 of 164
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DI.A Page 93 of 164
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�
'Alu,BURN
VVAS p � I N G "i'(
AGENDA BILL APPROVAL FORM
Administrative Recommendation:
For discussion only.
Background Summary:
On Monday July 28, 2014 staff provided a briefing to the Planning and Community
Development Committee of the scheduled next steps for implementation of Resolution
No. 5003, a Remedial Action Grant Agreement with the Department of Ecology.
Staff explained that the next steps were to go forward to full Council to ask the City to
grant permission to enter into a consultant agreement with Maul Foster & Alongi, Inc.
(MFA), in the sum of $175,000.00, to provide grant administration services. After
discussion, the Committee determined they would take action on the matter and
carried a motion forward to recommend City Council grant permission for the Mayor to
enter into a Consultant Agreement with Maul Foster & Alongi, Inc., in the sum of
$175,000.00, for consultant services.
Reviewed by Council Committees:
Planning And Community Development
Councilmember: Holman Staff: Snyder /Jones
Meeting Date: August 4, 2014 Item Number: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED Page 99 of 164
RESOLUTION NO. 5 0 0 3
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
GRANT AGREEMENT BETWEEN THE CITY OF
AUBURN AND THE STATE DEPARTMENT OF
ECOLOGY
WHEREAS, a plume of groundwater contaminated with Trichloroethylene
(TCE) and related chemical breakdown products originating from the Boeing
Auburn Site has impacted an area within the western portion of Auburn; and
WHEREAS, the Boeing Company is conducting a remedial investigation
overseen by the Washington State Department of Ecology to determine the
nature and extent of the contamination to provide information for future remedial
actions, and
WHEREAS, the City has concerns regarding the impacts of the
contamination that are broader than the anticipated scope of the state - directed
remedial investigation, including the potential for adverse effects related to
economic, public health, property management, and worker safety impacts, and
WHEREAS, the City lacks the resources necessary to address issues that
are associated with the groundwater contamination but may not be addressed by
the state- directed remedial investigation; and
WHEREAS, the city applied for and was awarded a Remedial Action
Grant from the Department of Ecology; and
WHEREAS, the Remedial Action Grant would provide $186,000 00 to the
City to assist with monitoring and participating in the state - directed remedial
investigation, and to carry out an area -wide planning effort to investigate potential
Resolution No. 5003
October 28, 2013
DI.B Page 1 of 3
Page 100 of 164
impacts that the groundwater contamination may pose to the City, and to develop
strategies to address such impacts.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the Mayor of the City of Auburn and the Auburn City
Clerk are hereby authorized to execute a Remedial Action Grant Agreement
between the City of Auburn and the Department of Ecology which agreement
shall be in substantial conformity with the Agreement attached hereto as Exhibit
"A° and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of A.G1r, 2013
TY U URA
P ff B L IS
MAYOR
ATTEST-
Danielle E. Daskam, City Clerk
Resolution No. 5003
October 28, 2013
DI.B Page 2 of 3
Page 101 of 164
Resolution No. 5003
October 28, 2013
DI.B Page 3 of 3
Page 102 of 164
Irm�
DEPARTMENT OF
ECOLOGY
State of Washington
RECEIVED
NOV 13 2013
Department of Ecology
Tonics C;ieanup rcogram
REMEDIAL ACTION GRANT AGREEMENT G 1400334
BETWEEN THE
STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
CITY OF AUBURN
This is a binding agreement entered into by and between the state of Washington, Department of
Ecology, hereinafter referred to as "ECOLOGY," and the City of Auburn, hereinafter referred to as
the "RECIPIENT," to carry out the activities described herein.
RECIPIENT ADDRESS
RECIPIENT REPRESENTATIVE
RECIPIENT PROJECT MANAGER
RECIPIENT FINANCIAL MANAGER
ECOLOGY FINANCIAL MANAGER
ECOLOGY PROJECT MANAGER
FUNDING SOURCE
MAXIMUM ELIGIBLE COST
STATE GRANT SHARE
RECIPIENT GRANT SHARE
MAXIMUM STATE SHARE PERCENT
FEDERAL TAX IDENTIFICATION NUMBER
EFFECTIVE DATE OF THE AGREEMENT
EXPIRATION DATE OF THE AGREEMENT
25 W Main St
Auburn, WA 98001 -4998
Peter B. Lewis, Mayor
Chris Andersen, 253 - 876 -1962
Darcie Hanson, 253- 804 -5064
Lydia Lindwall, 360- 407 -6067
John Means, 360- 407 -7188
Local Toxics Control Account (LTCA)
$186,000
$186,000
$0
100%
91- 6001228
May 1, 2013
June 30, 2015
DI.B Page 103 of 164
DI.B Page 104 of 164
Grant No. G 1400334
Areawide Redevelopment Plan - IPG
City of Auburn
PART 1: SITE HISTORY AND BACKGROUND
Site Description:
This project considers brownfield properties impacted by area -wide groundwater contamination
from the Boeing Auburn Site (facility Site ID 2018, Cleanup ID 5049). The Boeing Auburn Site is
owned and operated by Boeing. Boeing formerly operated a trichloroethylene (TCE) vapor
degreaser and a 1,1,1 - trichloroethane vapor degreaser in the former 17 -05 Building, in the current
location of the Area 1 building. The Area I building is located east of Perimeter Rd and south of
15`x' St SW in Auburn.
Boeing is the identified Potentially Liable Person (PLP) under the Agreed Order. The impacted area
encompasses approximately 768 acres of the City of Auburn and the adjacent City of Algona. The
estimated location of the impacted area is north and northwest of Boeing's current property
boundaries. Auburn is a suburban community located approximately 30 miles south of Seattle.
Problem to be Addressed:
Areas affected by the groundwater plume from the Boeing Auburn Site have become a large
brownfield site with both real and perceived environmental impacts.
Multiple contaminants of concern (COCs) have been identified at the Boeing Auburn Site. TCE and
its breakdown products are the primary COCs, given the nature of the known source. COCs have
migrated outside the Boeing and Area 1 property boundaries via groundwater transport and may
present an exposure risk to both human and ecological receptors via contamination of drinking water
sources, discharge to surface water bodies, or volatilization to indoor air. A secondary source area is
suspected, but has not been confirmed.
The presence of the plume threatens to diminish property values in the area, freeze real estate
transactions, and restrict future development outside the impacted area, potentially decreasing the
RECIPIENT's tax and permit revenues. Public awareness of the site is increasing and uncertainty
associated with human and ecological health risks and environmental impacts to properties is
creating challenges for the RECIPIENT.
Purpose of the Proiect:
The Remedial Investigation/Feasibility Study (RI /FS) process underway for groundwater
contamination associated with the Boeing Auburn Site is financed by the PLP with formal oversight
from ECOLOGY. Therefore, this project will not fund remedial investigation or remedial actions
that are the responsibility of the PLP.
The RECIPIENT would like to address broader concerns that have arisen from the plume, such as
public health, ecological health, worker safety, property management, and financial impacts.
The RECIPIENT proposes to use the Integrated Planning Grant to develop strategies to promote
redevelopment of properties impacted by area -wide groundwater contamination from the Boeing
Auburn Site. The RECIPIENT would like to address key data gaps that remain in the
characterization and understanding of the site. The RECIPIENT will create strategies to address
concerns on City -owned properties. These strategies will also address challenges on privately owned
properties impacted by the groundwater contamination. Impacts to private property could have an
impact on the RECIPIENT because of diminished tax and permit revenues and market uncertainty
for real estate.
DI.B Page 105 of 164
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
PART 2: SCOPE OF WORK
The tasks set forth below summarize the RECIPIENT's activities to be performed under this
agreement. Costs are limited to those approved by ECOLOGY in the current budget.
TASK 1: GRANT AND PROJECT ADMINSTRATION
This task funds RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to
administer the grant and project activities. Eligible administrative costs may include:
• Costs incurred ensuring compliance with the terms of the grant.
• Costs to conduct, coordinate, and schedule project activities in the scope of work.
• Costs of meetings and communications with the public, consultants /contractors, or
ECOLOGY.
• Costs of procurement and management of consultants and construction contractors.
• Quality control and quality assurance oversight of all project elements.
• Prepare and submit payment requests, and progress or other reports.
• Grant administration, billing, and reporting.
• Development and maintenance of grant files.
• Recipient travel and training approved in advance.
• Purchase services, supplies, tools, and equipment needed to accomplish grant tasks.
Equipment purchases are conditionally eligible and require prior written approval by ECOLOGY's
Financial Manager. Refreshments for meetings must be approved in advance by the Financial
Manager. Any costs incurred without prior approval by the Financial Manager are the responsibility
of the RECIPIENT.
TASK 2: REMEDIAL INVESTIGATIONS
This task funds the RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to plan
and perform supplemental Remedial Investigations for the impacted area. This includes all draft and
final plans and reports. Eligible costs may include:
• Data collection plans /sampling plans.
• Surface, groundwater, municipal drinking water well, and private drinking water well
data collection and analyses.
Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not
eligible.
The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant
scopes of work for activities under this task.
The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses,
technical documents, data, and other deliverables prepared under this task.
The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a
technical partner on activities performed under this task.
DI.B Page 106 of 164
Grant No. G 1400334
Areawide Redevelopment Plan - WC
City of Auburn
TASK 3: INTEGRATED PLANNING
This task will include costs ECOLOGY determines reasonable and necessary for the RECIPIENT to
participate in the RI/FS review process and complete economic assessment, planning, and
development of implementation strategies for the site. Eligible costs include the following:
• Review of reports and technical documents related to RI/FS process.
• Technical communication.
• Economic impact research.
• Conceptual economic impact model.
• GIS analysis.
• Stakeholder interviews and survey
• Economic impact evaluation.
• Community involvement.
• Development strategies.
• Policy recommendations.
Costs for remedial investigation or remedial actions that are the responsibility of the PLP are not
eligible.
The RECIPIENT will consult and coordinate with ECOLOGY in the development of consultant
scopes of work for activities under this task.
The RECIPIENT will provide ECOLOGY with draft and final copies of plans, reports, analyses,
technical documents, communication materials, public information materials, web page content,
open house agendas, economic and GIS models, interview and survey instrument design, and other
deliverables developed under this task.
The RECIPIENT will work in close coordination with ECOLOGY as both a financial and a
technical partner on activities performed under this task.
DI.B Page 107 of 164
Grant No. G 1400334
Areawide Redevelopment Plan - IPG
City of Auburn
PART 3: FUND SOURCE AND BUDGET
A. FUND SOURCE
Total Eligible Project Cost $186,000
j Fund Fund Share ( %) Maximum Fund Amount
Local Toxics Control Account
(LTCA) 100% $186,000
' Match Requirement Match Share ( %) Match Amount
Cash Match 0% $0
B. BUDGET
Grant Tasks
Estimated
Estimated
Estimated
Estimated
Eligible
Maximum
Start Date
End Date
Cost
Fund Amount
1. GRANT AND PROJECT
$1 0,000
$10,000
511 /2013
12/31/2014
ADMINISTRATION
2. REMEDIAL
$40,000
$40,000
7/1/2013
12/31/2014
INVESTIGATIONS
3. INTEGRATED
$136,000
$136,000
5/1/2013
12/31/2014
PLANNING
TOTAL:
$186,000
$186,000
5/1/2013
12/31/2014
5
DI.B Page 108 of 164
Grant No. G 1400334
Areawide Redevelopment Plan - IPG
City of Auburn
C. BUDGET CONDITIONS
1. Any work performed or costs incurred prior to the effective date or after the expiration
date of this agreement is at the sole expense of the RECIPIENT.
2. Overhead is eligible at a rate of up to 25 percent of RECIPIENT staff salaries and benefits
for time devoted to tasks outlined in this agreement.
3. The RECIPIENT shall provide ECOLOGY a list of staff that will be working on the
project, their title and role, the percentage of time they will devote to grant projects, their
salary rate, and their benefit rate.
4. To increase or decrease state funding or change the scope of work, ECOLOGY requires a
formal amendment. Reallocating funds among grant tasks may be performed through a
letter amendment.
PART 4: SPECIAL TERMS AND CONDITIONS
A. ARCHEOLOGICAL AND CULTURAL RESOURCES
The RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to
archeological or cultural resources. RECIPIENT shall immediately cease work and notify
ECOLOGY if any archeological or cultural resources are found while conducting work under
this agreement. In the event that historical or cultural artifacts are discovered at the project site,
the RECIPIENT shall also notify the state historic preservation officer at the Department of
Archaeology and Historic Preservation at (360) 586 -3065 Applicability of the National Historic
Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter
27.53 RCW prior to conducting on -site activity with the potential to impact historic properties
(such as invasive sampling, dredging, or cleanup actions).
B. BILLING
1. Unless otherwise approved in writing by the ECOLOGY Financial Manager, the
RECIPIENT shall submit a payment request to ECOLOGY quarterly.
2. The RECIPIENT shall submit payment requests on ECOLOGY provided forms that
include an A -19, 132, C2, E, and a progress report, unless alternative forms are approved
by the ECOLOGY Financial Manager
3. Except for the A -19, ECOLOGY prefers the electronic submittal of payment requests and
backup documentation. If the RECIPIENT submits paper copies, the RECIPIENT must
submit one copy to the ECOLOGY financial manager, and one copy to the ECOLOGY
project manager.
4. The final payment request shall include a Final Project Report on ECOLOGY provided
forms unless otherwise approved by the ECOLOGY Financial Manager.
5. In -kind services are not eligible for match.
6. Legal costs are not grant eligible.
DI.B Page 109 of 164
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
7. Some costs require the ECOLOGY Financial Manager's approval. It is the RECIPIENT's
responsibility to understand the eligibility of costs and their responsibility to obtain
approvals prior to incurring costs. Costs incurred without required prior approvals may be
at the sole expense of the RECIPIENT.
C. DOCUMENTATION
1. RECIPIENT shall include the supporting documentation for all expenses, including
RECIPIENT salary and benefits. Supporting documentation includes contractor and
subcontractor invoices and receipts, accounting records, or any other form of record that
establishes the appropriateness of an expense.
2. ECOLOGY may request additional documentation if needed to determine if a cost will be
allowed.
3. RECIPIENT shall provide clear and legible supporting documentation and present it
organized by task as entered on the C2.
4. RECIPIENT accounting procedures shall include maintaining supporting documentation
in a common grant file. This includes cancelled checks, invoices, purchase receipts,
payroll records, time and attendance records, contract award documents, and vouchers sent
to ECOLOGY. The Recipient shall keep all supporting documentation for audit purposes
for at least three years after the expiration date of the agreement.
D EQUIPMENT ACQUISITION, USE MANAGEMENT, AND DISPOSITION
Equipment Acquisition: The RECIPIENT may purchase equipment needed to accomplish the
scope of work in the grant agreement, with written approval by ECOLOGY's Financial
Manager. The RECIPIENT is responsible for any costs the Financial Manager does not approve.
Generally, the ECOLOGY Financial Manager will need the following information to evaluate
requests to purchase equipment:
1. Description of the equipment, including identification of operation and maintenance items
that are to be grant funded (such as insurance, repairs, fuel, etc.).
2. Justification for the purchase, including analysis of rent vs. purchase.
3. Total Cost, including estimate of operation and maintenance costs.
4. Useful life - expectancy of the equipment.
Equipment Use: During the effective dates of the agreement and any amendments thereto,
equipment purchased with grant funds must be used to accomplish activities funded by the
agreement. It may be used for activities not funded by the agreement as long as that use does not
interfere with work on the originally authorized projects.
The RECIPIENT may not use the equipment to provide services for a fee to compete unfairly
with private companies providing equivalent services, unless specifically permitted by statute.
DI.B Page 110 of 164
Grant No. G 14003 34
Areawide Redevelopment Plan -1PG
City of Auburn
The RECIPIENT agrees to make equipment purchased with grant funds available for use by
ECOLOGY as long as that use does not interfere with work on the originally authorized projects.
Equipment Management: The RECIPIENT agrees to maintain and manage the equipment
properly to optimize its life span. The RECIPIENT must have in place some form of inventory
control system that includes a physical inventory to document where the equipment is being
used, and a maintenance record that insures the equipment is being kept in good working
condition.
Equipment Disposition: When the equipment is no longer needed for the originally authorized
purpose, the RECIPIENT shall dispose of purchased equipment by sale for fair market value,
ensuring the highest possible return. Proceeds shall be used for RECIPIENT's monitoring or
other cleanup related activities.
E. FAILURE TO COMMENCE AND SUSTAIN WORK
In the event the RECIPIENT fails to commence work under this agreement within 3 months, or
sustain work in accordance with the work schedule established in the order or decree for the site,
ECOLOGY reserves the right to terminate this agreement.
F. MINORITY AND WOMEN'S BUSINESS PARTICIPATION
The RECIPIENT agrees to solicit and recruit, to the extent possible, certified minority -owned
(MBE) and women -owned (WBE) businesses in purchases and contracts initiated after the
effective date of this agreement.
Contract awards or rcjections cannot be made based on MBE or WBE participation. M/WBE
participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons
submitting qualifications should take the following steps, when possible, in any procurement
initiated after the effective date of this agreement:
I. Include qualified minority and women's businesses on solicitation lists.
2. Assure that qualified minority and women's businesses are solicited whenever they are
potential sources of services or supplies.
3. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to
permit maximum participation by qualified minority and women's businesses.
4. Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women's businesses.
5. Use the services and assistance of the State Office of Minority and Women's Business
Enterprises ( OMWBE) and the Office of Minority Business Enterprises of the U.S.
Department of Commerce, as appropriate.
6. The RECIPIENT should report payments made to qualified firms to ECOLOGY at the time
of submitting each invoice. Please include the following information on the ECOLOGY
provided Form D:
i. Name and state OMWBE certification number (if available) of any qualified firm
receiving funds under the invoice, including any sub - and/or sub - subcontractors.
ii. The total dollar amount paid to qualified firms under this invoice.
DI.B Page 111 of 164
Grant No. G1400334
Areawide Redevelopment Plan - IPG
City of Auburn
G. PROCUREMENT AND CONTRACTS
a) The RECIPIENT certifies that it will follow its standard procurement procedures and /or
applicable state law in awarding contracts; RECIPIENTS with no formal procurement
procedures must certify that they have complied with the "Standards for Competitive
Solicitation," found in the Administrative Requirements for Recipients of Ecology Grants and
Loans, Ecology Publication #91 -18 (Revised September 2005).
b) Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs),
requests for proposals (RFPs), and bid documents relating to this grant agreement to
ECOLOGY'S Project Manager.
Prior to contract execution, the RECIPIENT shall submit all draft documents and a copy of the
draft proposed contract to the ECOLOGY Project Manager for review and approval. Following
the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY's
Project and Financial Managers.
H. REPORTING
1, Progress Reports: The RECIPIENT shall submit progress reports with each payment request.
The RECIPIENT shall submit a progress report no less frequently than quarterly, even if a
payment request is not submitted. These reports shall be in accordance with the ECOLOGY -
approved reporting format as indicated in the Remedial Action Grant Guidelines, or as
otherwise approved by the ECOLOGY Financial Manager. ECOLOGY shall not approve
payments without the required progress reports.
2. Spending Plans: The RECIPIENT shall submit a spending plan to ECOLOGY. The spending
plan identifies the RECIPIENT'S quarterly billing projections. The RECIPIENT shall
update the spending plan as needed throughout the term of the agreement upon request.
3. Final Project Report: In addition to the progress report that identifies the work performed
during the latest billing period, the final payment request shall include a copy of the final
project report. This report summarizes the project goals, purpose of the actions conducted,
and outcomes of the project. ECOLOGY may withhold final payment pending
RECIPIENT's submittal of the final project report.
4. Sampling data: The RECIPIENT shall submit all sampling data to ECOLOGY in both
printed and electronic formats in accordance with WAC 173 - 340 - 840(5) and the Toxics
Cleanup Program Policy 840: Data Submittal Requirements. ECOLOGY may withhold
payment if the RECIPIENT does not submit sampling data.
I. STATE -WIDE VENDOR REGISTRATION
RECIPIENT will receive payment for approved and completed work through Washington State's
Department of Enterprise Services Statewide Payee Desk. To receive payment you must register
as a state -wide vendor by submitting a state -wide vendor registration form and an IRS W -9 form
at website,
http: / /NvwNN.des.�va.gov /services /ContractingPLINhasing /Business /VendorPay /Pages /default.aspx.
Contact DES at the Payee Help Desk at (360) 407 -8180 or email payeehelpdesk c ),des.wa.�;ov for
any questions about the vendor registration process.
DI.B Page 112 of 164
Grant No. G 1400334
Areawide Redevelopment Plan - IPG
City of Auburn
J. TRAINING
The RECIPIENT agrees to participate in any ECOLOGY recommended or required trainings
related to fulfilling the terms of the agreement.
K. USE OF EXISTING CONTRACTS
The RECIPIENT may use existing contracts that conform to adopted procurement procedures
and applicable state laws. The RECIPIENT shall submit a copy of the contract to ECOLOGY
upon request. The grant eligibility of products or services secured by the RECIPIENT under
existing contracts used to perform the scope of work in this agreement must be deemed
allowable and reasonable by ECOLOGY prior to cost reimbursement.
L. ALL WRITINGS CONTAINED HEREIN
This agreement, including the appended "General Terms and Conditions," the latest approved
budget, Remedial Action Program Guidelines, and ECOLOGY'S Administrative Requirements
for Recipients of Ecology Grants and Loans, Ecology Publication 991 -18 (Revised September
2005), contains the entire understanding between the parties, and there are no other
understandings or representations except as those set forth or incorporated by reference herein.
No subsequent modification(s) or amendment(s) of this grant agreement shall be of any force or
effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY
and made part of this agreement.
IN WITNESS WHEREOF, the parties hereby sign this Grant Agreement:
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
4mglj--11� 112`' 1�j
James J. Pendowski, Program Manager Da
Toxics Cleanup Program
Approved as to form only Assistant Attorney General
to
CITY OF AUBURN
Nov 4 2513
Peter . Lewis Date
Mayor
DI.B Page 113 of 164
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements of
the Department of Ecology
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT
and RECIPIENT's employees. The RECIPIENT shall only use contractor /consultant assistance if that has
been included in the agreement's final scope of work and budget.
B. SUBG RANT EEICONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to
this agreement, the state of Washington is named as an express third -party beneficiary of such
subcontracts with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineering
services shall be awarded through a competitive process, if required by State law. RECIPIENT shall
retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned
by the RECIPIENT
F. COMPLIANCE WITH ALL LAWS
1 The RECIPIENT shall comply fully with all applicable Federal, State and local laws,
orders, regulations and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the necessary
approvals and permits required by authorities having jurisdiction over the project, provide assurance to
the DEPARTMENT that all approvals and permits have been secured, and make copies available to the
DEPARTMENT upon request.
2 Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all
Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees
to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the
maximum extent possible. If the agreement is federally- funded, the RECIPIENT shall report to the
DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses.
3. Wages And Job Safety The RECIPIENT agrees to comply with all applicable laws,
regulations, and policies of the United States and the State of Washington which affect wages and job
safety
4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state
industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT
shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise entitled or,
receive any fee, commission or gift in return for award of a subcontract hereunder
H. AUDITS AND INSPECTIONS
1 The RECIPIENT shall maintain complete program and financial records relating to this
agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or
object.
All grant/loan records shall be kept in a manner which provides an audit trail for all
expenditures. All records shall be kept in a common file to facilitate audits and inspections.
Engineering documentation and field inspection reports of all construction work
accomplished under this agreement shall be maintained by the RECIPIENT
DI.B Page 114 of 164
2. All grantlloan records shall be open for audit or inspection by the DEPARTMENT or by
any duly authorized audit representative of the State of Washington for a period of at least three years
after the final grant payment/loan repayment or any dispute resolution hereunder If any such audits
identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make
adjustments accordingly
3. All work performed under this agreement and any equipment purchased, shall be made
available to the DEPARTMENT and to any authorized state, federal or local representative for inspection
at any time during the course of this agreement and for at least three years following grantlloan
termination or dispute resolution hereunder
4 RECIPIENT shall meet the provisions in OMB Circular A -133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A -133,
if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for
each year is a cumulative total of all federal funding from all sources. The RECIPIENT trust forward a
copy of the audit along with the RECIPIENT'S response and the final corrective action plan to the
DEPARTMENT within ninety (90) days of the date of the audit report.
I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request
or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing
to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability
to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the
action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation.
Payments may be withheld if required progress reports are not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30,
July 1 through September 30, and October 1 through December 31 Reports shall be due within thirty
(30) days following the end of the quarter being reported.
J. COMPENSATION
1 Method of compensation. Payment shall normally be made on a reimbursable basis as
specified in the grant agreement and no more often than once per month. Each request for payment will
be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along
with documentation of the expenses. Payments shall be made for each task/phase of the project, or
portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as
satisfactory by the Project Officer
The payment request form and supportive documents must itemize all allowable costs by
major elements as described in the Scope of Work. Instructions for submitting the payment requests are
found in "Administrative Requirements for Ecology Grants and Loans ", part IV, published by the
DEPARTMENT A copy of this document shall be furnished to the RECIPIENT When payment requests
are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee.
Payment requests shall be submitted to the DEPARTMENT and directed to the Project
Officer assigned to administer this agreement.
2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT
pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration
date of this agreement, unless those dates are specifically modified in writing as provided herein
3. Final Request(s) for Payment. The RECIPIENT should submit final requests for
compensation within forty- five(45) days after the expiration date of this agreement and within fifteen (15)
days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement.
4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten
percent (10 %) of each reimbursement payment as security for the RECIPIENT's performance. Monies
withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a
portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is
reasonable and approved according to this agreement and, as appropriate, upon completion of an audit
as specified under section J.6. herein.
5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final
audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be
refunded to the DEPARTMENT by the RECIPIENT
2
DI.B Page 115 of 164
6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the
RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state
employees.
7 Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided
for in the Scope of Work hereunder
K. TERMINATION
1 For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event
the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required
of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or
terminate this agreement by giving written notice of termination
A written notice of termination shall be given at least five working days prior to the
effective date of termination In that event, all finished or unfinished documents, data studies, surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under
this agreement, at the option of the DEPARTMENT, shall become Department property and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the
DEPARTMENT for damages sustained by the DEPARTMENT and /or the State of Washington because of
any breach of agreement by the RECIPIENT The DEPARTMENT may withhold payments for the
purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the
RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent
on the availability of state and federal funds through legislative appropriation and state allotment When
this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the
appropriation of funds during the next fiscal year The failure to appropriate or allot such funds shall be
good cause to terminate this agreement as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the
RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation
of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall
preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in
accordance with Section O herein.
3 Failure to Commence Work. In the event the RECIPIENT fails to commence work on the
project funded herein within four months after the effective date of this agreement, or by any date
mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to
terminate this agreement
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach
of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as
a modification of the terms of this agreement unless stated as such in writing by the authorized
representative of the DEPARTMENT
M. PROPERTY RIGHTS
1 Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or
invents any patentable property, the RECIPIENT may copyright or patent the same but the
DEPARTMENT retains a royalty -free, nonexclusive and irrevocable license to reproduce, publish, recover
or otherwise use the material(s) or property and to authorize others to use the same for federal, state or
local government purposes.
Where federal funding is involved, the federal government may have a proprietary
interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C.
200 -212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or
publish information of the DEPARTMENT, present papers, lectures, or seminars involving information
supplied by the DEPARTMENT, use logos, reports, maps or other data, in printed reports, signs,
brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT
DI.B Page 116 of 164
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative
Requirements for Ecology Grants and Loans ", Part V, shall control the use and disposition of all real and
personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence
of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with
respect thereto in the Scope of Work.
4 Personal Property Furnished by the DEPARTMENT When the DEPARTMENT provides
personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to
the DEPARTMENT prior to final payment by the DEPARTMENT If said property is lost, stolen or
damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by
setoff by the RECIPIENT for the fair market value of such property
5. Acquisition Projects. The following provisions shall apply if the project covered by this
agreement includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT
shall establish that the cost of land /or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire
title for each parcel prior to disbursement of funds provided by this agreement Such evidence may
include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that
the land is free from any impediment, lien, or claim which would impair the uses contemplated by this
agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the
RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed
pursuant to this agreement to uses other than those for which assistance was originally approved without
prior written approval of the DEPARTMENT Such approval may be conditioned upon payment to the
DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance
which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction
costs of such property
N. SUSTAINABLE PRODUCTS
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is
encouraged to implement sustainable practices where and when possible. These practices include use
of clean energy, and purchase and use of sustainably produced products (e g. recycled paper). For more
information, see www.ecy wa.govlsustainability
O. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent
upon satisfactory performance of this agreement including the satisfactory completion of the project
described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations
required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole discretion, be required
to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the
project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform
Interest shall accrue at the rate of twelve percent (12 %) per year from the time the
DEPARTMENT demands repayment of funds. If payments have been discontinued by the
DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated
to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired
under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property
and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of
such property
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer
or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is
a dispute with regard to the extent and character of the work to be done, the determination of the Project
Officer or other designated official as to the extent and character of the work to be done shall govern.
The RECIPIENT shall have the right to appeal decisions as provided for below.
4
DI.B Page 117 of 164
Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement which is not disposed of in writing shall be decided by the Project Officer or other
designated official who shall provide a written statement of decision to the RECIPIENT The decision of
the Project Officer or other designated official shall be final and conclusive unless, within thirty days from
the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the
DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or
duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT
shall proceed diligently with the performance of this agreement and in accordance with the decision
rendered.
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any
function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any
decision which affects his/her personal interest or the interest of any corporation, partnership or
association in which he /she is, directly or indirectly interested; nor shall he /she have any personal or
pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
S. INDEMNIFICATION
1 The DEPARTMENT shall in no way be held responsible for payment of salaries,
consultant's fees, and other costs related to the project described herein, except as provided in the Scope
of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party
shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons
or property arising from the negligent act or omission of that party or that party's agents or employees
arising out of this agreement
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be
given effect without the invalid provision, and to this end the provisions of this agreement are declared to
be severable.
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the
inconsistency shall be resolved by giving precedence in the following order- (a) applicable Federal and
State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms
incorporated herein by reference including the "Administrative Requirements for Ecology Grants and
Loans'; and (e) the General Terms and Conditions.
SS -010 Rev 04/04
DI.B Page 118 of 164
EXHIBIT A —SCOPE OF WORK
INTEGRATED REDEVELOPMENT PLANNING PROJECT
Task 1. Project Administration
This task kill be conducted by the City of Auburn (City) and involves grant administration, billing
and reporting. Maul Foster & Alongi Inc. (NIFA) kill provide support through providing regular
project updates and monthly invoices and assistance completing Department of Ecology= (Ecology)
reforms as needed. Budget for NIFA support for Project Administration is incorporated into the
follo "wing tasks.
Task 2. Remedial Investigation
Objectives:
• Conduct focused sampling as needed to address concerns of the City= of Auburn (City) in the
Boeing Auburn Site Remedial Investigation / Feasibility Studv (RI /FS) process.
This task involves collection of additional environmental data related to groundwater impacts, if
needed. The purpose of the investigation would be to address concerns of the City= that are not
included in the scope of the RI /FS being conducted by Boeing and Ecology=. Collection of
environmental data will be closely coordinated with Ecology= to ensure it complements but does not
duplicate RI /FS sampling. Collect and analy =ze a limited number of samples from municipal and
private drinking water wells to address community health concerns.
Outputs:
1) Coordination with Ecology= in the development of data collection /sampling plans prepared
as part of this subtask. Coordination may include providing draft sampling plans and data
collection documents for Ecology= review and comment.
?) Sampling plans and data collection reports.
3) Submittals of all data collected to City= and to Ecology's Environmental Information
Management (EIN� database.
Task 3 Integrated Planning
3.1 Technical Review
Objectives:
• Address concerns of the City= in the Boeing Auburn Site RI /FS process.
• Translate technical information to make it accessible to community= leaders and the general
public.
3.1.1 Remedial Investigation / Feasibility= Study (RI /FS) Review
Participate in the RI /FS process and provide techlucal review of the documents on behalf of the
City= to address municipal concerns, such as potential impacts to City= -owned utilities and
infrastructure during remedial action implementation, as well as long -term infrastructure
maintenance. Provide parties with direction on nest steps and cleanup implementation. Identify= data
gaps and path -,vays for acquiring necessary= data. Gaps may include groundwater sampling for
municipal drinking water and private drinking wells to determine public health impacts, surface
water sampling at NMI Creek to determine potential impacts to on -going restoration initiatives. NIFA
kill also review the human health risk assessment in the RI /FS to ensure completeness and address
City= concerns such as public worker exposure to contamination and implications for future
development, including indoor air quality= and construction worker exposure.
Outputs:
http:;';'aubumslmre;'depts;'pdd /environmental /3- Pro grams and Projects /?- Projects /1- Active Projects /Boeing IPG Giant /071414 Exhibit A
Scope of Work CoA Updated.docx Page 1
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EXHIBIT A —SCOPE OF WORK
INTEGRATED REDEVELOPMENT PLANNING PROJECT
1) Coordination with Citv and Ecology.
2) RI /FS review documents, data gap anal =ses, and other technical documents, as needed.
3.1.2 Technical Communications
Assist elected officials, city staff, local businesses, and private citizens in understanding and
responding to the groundwater plume and risks to human health and the environment.
Communicate its impacts on public health, land use, and the local economy =. This task kill include
development of a proactive communications strategy regarding the groundwater plume that
complements efforts by Ecology. Qualitative research will be conducted to identify issues of
concern to different stakeholders. This research effort will be coordinated kith stakeholder
interviews conducted under task 3.2.3 to maximize efficiency. The consulting team kill work
collaboratively kith City planning staff, communications staff, and Ecology to prepare the
communications strategy including framing issues and identifying most effective media options. This
task will also include design of targeted public information materials.
Outputs:
1) Coordination kith City and Ecology in the development of public outreach and
communication materials. Coordination may include providing and soliciting input on draft
commtulication and public information documents, related City web page content, public
workshop and /or informational open house agendas, and presentations and support
materiels.
2) Public information materials, such as web -based communications, social media postings, and
fact sheets
3) Summary of written and /or electroluc public comment and responses received by the Citv
during the grant performance period as a result of the materials developed Larder this
subtask.
3.2. Economic Assessment
Objectives:
• Assess potential, area - -,vide impacts on property value and economic development associated
-,vith the ground water contamination, resulting from actual or perceived issues.
• Forecast potential impacts to City tax revenues if property values decline from perceived
stigma and /or true costs of mitigating environmental impacts.
3.2.1 Research and Conceptual Model
Conduct a literature review regarding economic impact of similar underground/groundwater
releases. Based on the review, outline a conceptual model for characterization and valuation of
economic impact evaluation of contamination associated with the Boeing Auburn Site.
Outputs:
1) Coordination with Citv and Ecology in the development of the conceptual economic impact
model, where such coordination will include soliciting Ecology input regarding potential data
sources, peer - reviewed literature, other published sources, and case studies that may be
appropriate for model development.
2) Draft and final report describing the conceptual economic impact assessment model for
Ecology's review and comment.
http:;';'aubumslmre;'depts;'pdd /environmental /3- Pro grams and Projects /?- Projects /1- Active Projects /Boeing IPG Giant /071414 Exhibit A
Scope of Work CoA Updated.docx Page 2
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EXHIBIT A —SCOPE OF WORK
INTEGRATED REDEVELOPMENT PLANNING PROJECT
3.2.2— Affected Area GIS Analysis
Utilize GIS resources to identify all properties ,vithin the Boeing Auburn Site groundwater plume.
Potentially extend the area of evaluation to encompass a ring of secondary properties not overly =ing
the plume area, but nearby that could be affected by future plume expansion and /or market
perceptions. Gather relevant parcel data and property value information for each property. Compare
characteristics of properties in terms of valuation trends, sales pricing, and tax payment status. The
GIS model will be designed and provided to the City to empower City staff to update and apply the
model for future analyses.
Outputs:
1) Coordination kith City and Ecology in the development of the GIS data model and base
map, and the information /anal =ses the model kill be designed to provide/ perform. To the
maximum extent possible, the GIS data model -,vill be designed to have long term utility and
broad applicability by providing for both: a) ongoing update and use as new information
regarding the contaminant plume or affected properties becomes available to the City, and b)
potential use by other commuuiities /sites where the basic data model can be utilized to
address similar issues and questions based on inputting that community's site- specific data.
2) Digital copy of the GIS data model, including copies of GIS - formatted files with metadata as
available for all data sets used, and data model design documentation.
3) Brief report of GIS analysis and map products
3.2.3 Stakeholder Interviews and Suu-vey
Interview a range of approximately 15 -20 stakeholders with knowledge relevant to the types of
economic impacts addressed by the analysis, including property owners, City staff, attorneys, and
lending companies. Assess awareness of contamination and collect suggestions regarding public
communication strategies and short /long -term mitigation. These interviews will inform the
economic analysis, communications strategies, and development policies and strategies prepared
under this scope of work.
Outputs:
1) Coordination with City and Ecology in the development and implementation of the
community stakeholder interviews and survey instrument. Coordination to include providing
and soliciting input from Ecology on the draft stakeholder interview design and draft survey
instrument, and providing Ecology with copies of the final interview design and of final
sunrey(s) to be used.
2) V'ritten summary of survey responses, suggestions, and other community input received as a
result of the stakeholder interviews.
3.2.4— Economic Impact Evaluation
Impacts may include construction delays or cost increases, ability to transact properties,
development limitations imposed by restrict environmental covenants, and lost tax revenues for
properties that cannot be economically developed.
The evaluation will include a preliminary draft to be presented to the City, Ecology, and other
relevant stakeholders. The four elements of the evaluation are:
http:;';'aubumslmre;'depts;'pdd /environmental /3- Pro grams and Projects /?- Projects /1- Active Projects /Boeing IPG Giant /071414 Exhibit A
Scope of Work CoA Updated.docx Page 3
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EXHIBIT A —SCOPE OF WORK
INTEGRATED REDEVELOPMENT PLANNING PROJECT
• Observed valuation effects- -based on real market value and sales transaction data within
primary /secondary impact areas relative to non- affected comparable properties.
• Cost component analysis —based on specification of cost estimates for redevelopment
components (i.e., construction, transaction, covenant- related).
• Reconciliation of valuation and cost component analysis methods/ conclusions regarding
direct economic impacts to primary/ secondary properties.
• Calculation of lost property tax revenue to affect jurisdictions based on estimates with
composite economic impact calculations.
The draft and final economic reports will include recommended strategies to reconcile real and /or
perceived lost property values and to assist the Citv in mitigating potential financial impacts. These
strategies kill inform and be integrated into the policy recommendations formulated under task 3.3
Outputs:
1) Coordination with Citv and Ecology in the development of the economic impact evaluation
approach.
2) Draft and final economic evaluation report.
3.3. Planning & Implementation Strategies
Objectives:
• Mitigate impacts of environmental contamination on provision of public senTices and
property development.
3.3.1 Community= Involvement
Develop an on -going strategy for public outreach and communication with both Citv residences and
the economic development community. The commrulitv involvement plan will be integrated with
stakeholder intenTiews and input received as part of the economic analysis. The plan will focus on
communication, messaging, and education. This plan will build on the communications strategy
prepared under task 3.1.3 and provide guidance for a sustained communitv involvement effort
beyond the scope of this project.
Outputs:
1) Draft and final community involvement plan.
3.3.2 —Policy Recommendations
Research and develop potential city policies and procedures for utilitv work and earth -,work llvithin
the plume area. Recommended policies will consider safe practices for workers, and land use and
development restrictions necessary to protect workers and future building dwellers from exposure to
contaminants.
Outputs:
1) Coordination with Citv and Ecology on policy recommendations.
2) Draft and final policies document.
3.3.3 Development Strategies
http:;';'aubumslmre;'depts;'pdd /environmental /3- Pro grams and Projects /?- Projects /1- Active Projects /Boeing IPG Giant /071414 Exhibit A
Scope of Work CoA Updated.docx Page 4
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EXHIBIT A —SCOPE OF WORK
INTEGRATED REDEVELOPMENT PLANNING PROJECT
Leverage vision by creating a development strategy that considers environmental, regulaton,, and
economic challenges. Recommend policy and tools to facilitate continued operation and
rede -\relopment of property in the impacted area.
Outputs
1) Coordinate kith Citv and Ecology in formulation of development strategies.
2) Draft and final de -\relopment strategy document.
http:;';'aubumslmre;'depts;'pdd /environmental /3- Pro grams and Projects /2- Projects /1- Active Projects /Boeing IPG Giant /071414 Exhibit A
Scope of Work CoA Updated.docx Page 5
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'Alu,BURN
VVAS p � I N G "i'(
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Agreement for Services - Comprehensive Plan Update July 29, 2014
Department: Attachments: Budget Impact:
Community Development & r t ®c- z $0
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
The Housing Element, is one of the required elements of a comprehensive plan and
will need to be updated as part of our major update effort. As part of this update,
Auburn's Comprehensive Plan needs to be consistent with the Countywide Planning
Policies for both King and Pierce Counties as we are a two county jurisdiction. During
2012, when both counties updated their countywide planning policies, affordable
housing was a major topic for the King County update. Rather than stay with the
status quo of assigning affordable housing targets to each King County jurisdiction,
Auburn along with the other South County cities challenged that line of thinking. The
result was a new approach to affordable housing within King County. Jurisdictions
that have significant affordable housing stock (Auburn falls into this category) are in
position of maintaining that affordable housing stock rather than needing to create
new affordable housing whereas an East King County jurisdiction may need to create
new housing stock.
Berk Consulting will assist the City with a housing inventory and assessment, a
preservation and maintenance plan, policies that focus on the condition and
preservation of existing housing, and a public outreach strategy related to housing.
The City team will include staff from Community Development and Community
Services. The proposed budget for this agreement is $40,000 and is budgeted in the
2014 Community Development budget.
Reviewed by Council Committees:
Finance, Public Works
Councilmember: Wales
Staff: Chamberlain
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Meeting Date: August 4, 2014 Item Number: DI.0
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AGREEMENT FOR PROFESSIONAL SERVICES
AG -C -452
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and BERK CONSULTING whose address is 2025 First Avenue, Suite 800,
Seattle, WA 98121, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
December 31, 2014 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $40,000. Paid per
rates are attached in the proposed budget as shown on Exhibit B, which is attached
hereto and by this reference made a part of this Agreement.
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The CITY agrees to pay the CONSULTANT in accordance with the proposed
budget outlined in Exhibit B for work performed under this Agreement. Exhibit B is
attached hereto and by this reference made a part of this Agreement. The
compensation to be paid to the CONSULTANT shall not exceed $40,000 for the year
2014. Compensation to be paid to the CONSULTANT for authorized work in
succeeding years will be contingent upon availability of funds. The CONSULTANT will
not undertake any work or otherwise financially obligate the CITY in excess of said not -
to- exceed amount without a duly executed Addendum issued by the CITY. The total
compensation for this agreement shall not exceed $40,000.
The CONSULTANT shall be paid by the CITY for direct non - salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT as outlined in the proposed
budget. Exhibit C is attached hereto and by this reference made a part of this
Agreement. These charges may include, but are not limited to the following items:
outside reproduction fees, courier fees, subconsultant fees, and materials and supplies.
The billing for non -salary cost, directly identifiable with the project, shall be submitted as
an itemized listing of charges supported by copies of the original bills, invoices,
expense accounts and miscellaneous supporting data retained by the CONSULTANT.
Copies of the original supporting documents shall be supplied to the CITY upon
request. All above charges must be necessary for the services provided under the
Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services.
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4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contract or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non - salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally- accepted professional planning standards
and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
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waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION /HOLD HARMLESS,
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY. It is further
specifically and expressly understood that the indemnification provided herein
constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
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CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
below:
CONSULTANT shall obtain insurance of the types and in the amounts described
a. Automobile Liability insurance covering all owned, non - owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
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CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A--VI I.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
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9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement by
the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (6) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
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(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three -year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
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Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
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or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
13.9. This Agreement shall be administered by Lisa Grueter on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
Berk Consulting
Attn: Lisa Grueter, AICP, Manager
2025 First Avenue, Suite 800
Seattle, WA 98121
Phone: 206.493.2367
E -mail: lisa erkconsultinecom
13.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
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Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
CITY OF AUBURN
Nancy Backus, Mayor
Date
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
BERK CONSULTING
I1 -Ya
Title:
Federal Tax ID #
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EXHIBIT A
SCOPE OF WORK
Housing Element Update
Project Understanding
The City of Auburn is updating its Comprehensive Plan in accordance with the Growth
Management Act (GMA) by June 30, 2015. The City has requested BERK Consulting
(BERK) provide assistance with the Housing Element preparation and potentially
adoption. The preparation of the Housing Element will be consistent with GMA, VISION
2040, and applicable Countywide Planning Policies for King County and Pierce County.
The Housing Element will need to integrate the results of the Imagine Auburn Visioning
Process and the pending Health Impact Assessment. Coordination of the Housing
Element preparation with other City staff responsible for other relevant elements such
as Land Use and Human Services would also be needed. Targeted outreach to
Auburn's ethnically diverse community would also be appropriate in developing the
Housing Element Update. Assistance with the legislative review process including the
Planning Commission, Human Services Commission, and potentially the City Council is
also desired. Some review would likely occur jointly such as through a joint Planning
Commission /Human Services Commission meeting.
Work will begin mid August 2014. A draft Housing Element is anticipated by November
2014 to be integrated with other elements. Legislative review would occur in late 2014
and in the first half of 2015.
Scope of Services
Four project tasks are included in the scope of services:
0 Task 1. Launch Project and Identify Assessment Elements
0 Task 2. Housing Needs and Characteristics Assessment
0 Task 3. Housing Policies
0 Task 4. Targeted Public Outreach & Legislative Review
Task 1. Launch Project and Identify Assessment Elements
BERK will meet with the City's project team, that includes Community Services, at the
onset to launch the project and to build a common understanding of desired project
outcomes and how to best work together to ensure success. At the project launch
meeting, BERK and City staff ( "the team ") will refine the scope of work, identify critical
components of a useful assessment, and agree on preferences for project
communications. The team will also identify data and other input that are critical to
understanding the community's housing needs, and identify the best data source for
Exhibit A
Agreement No. AG -C -452
Page 1 of 4
DI.0 Page 137 of 164
each. BERK will provide a draft outline for the housing needs and characteristics
assessment and proposed outreach strategies for early team feedback. The team will
also confirm the project schedule and legislative meetings.
Task 2. Housing Needs and Characteristics Assessment
In Task 2 BERK will collect the quantitative data identified in Task 1. The assessment
must both characterize the current state of housing in the city as well as indicate how
gaps may be addressed to inform policies and efforts to remedy gaps in available
options and services. As part of the assessment, BERK anticipates drawing on a
number of public data sources. Existing reference documents to pull from include the
current Consolidated Action Plan, Annual Action Plan, and Mayor's Innovation Project
Technical Assistance Grant on Housing. While information and analysis needs will be
finalized at project launch (Task 1), BERK anticipates this Assessment will include the
following:
Population and demographic characteristics. Population and demographic
characteristics will augment the basic demographic profile produced in the
Community Vision and include population structure; family structure; housing
occupancy; racial, ethnic, and linguistic attributes; rates of disability; and
household economic variables including income, employment, and labor force
participation, income source, and commuting patterns.
Population trends and projected growth. The analysis will identify projected
population growth within the City over the next 20 years using regional
population allocation assumptions.
Housing supply. The analysis will identify the type and location of different
housing stock and other variables to assess housing affordability in the City. The
analysis will include an estimate of housing supply and quality according to
income group that meets the requirement of King County's Countywide Planning
Policies including very low, low and moderate housing needs categories based
on ratios to Area Median Income.
Housing quality. Drawing on the categories developed in the housing supply
analysis, the assessment will also indicate housing quality based on county
assessor and other data sources.
Other variables. In addition to the topics addressed above, BERK will identify
additional data sources to demonstrate current community conditions on
additional topics identified at project launch. These may include data related to
public health, education, or others as available from other studies and initiatives
such as the Health Impact Assessment.
BERK will compile the needs assessment into a City staff review draft. Consistent with
the City's unique local housing conditions and role in the region, it is anticipated the
needs assessment will focus on the condition and preservation and enhancement
Exhibit A
Agreement No. AG -C -452
Page 2 of 4
DI.0 Page 138 of 164
opportunities for existing housing. BERK will meet with City staff to review the draft
report, and key ideas to carry forward in the policy update.
Task 3. Housing Policies
BERK will review existing Housing Element policies and identify specific policy
alternatives for addressing housing needs where there is a gap between the inventory
and the future need. Policy options would reflect state and regional housing goals (such
as variety, affordability, and encouraging the preservation of existing housing stock),
with a focus on the condition and preservation and enhancement opportunities for
existing housing.
Policy alternatives will be presented along with key issues, options, and draft policy
language. The document will describe current policies, and focus on policy updates
based on unique community conditions identified in the needs assessment. As
appropriate, BERK will also recommend updates based on Growth Management Act
goals, PSRC's Vision 2040, and Countywide Planning Policies.
Using the City's common Comprehensive Plan template and outline BERK will prepare
a preliminary draft housing element. Following review by City staff BERK will make
revisions and prepare a public review draft housing element. Through the legislative
review process BERK will respond to comments and revise the element for public
hearings and adoption.
Task 4. Targeted Public Outreach & Legislative Review
4.1 Targeted Public Outreach
In the first part of 2014, the City conducted a broad community visioning process to
inform its overall Comprehensive Plan Update. To ensure that the Housing Element
best reflects the needs and desires of Auburn's minority populations and protected
classes, we will conduct additional targeted outreach to complement the recently
established Community Vision. Outreach and engagement activities will be based on a
community liaison model successfully applied in South King County and designed to
reach targeted populations such as the community's Russian speakers (Slovak,
Russian, and Ukrainian groups), Hispanic and Latino populations, Asian & Pacific
Islander community, the Marshallese community, older residents, and other sub -
populations identified by the City.
The engagement activities will be designed to build upon the Vision's expressed priority
for quality of life and explore the housing and community characteristic needs of each
targeted population. To build in -roads in to the non - English speaking communities, we
(BERK and City team members desiring to build on -going relationships) will meet with
community leaders and seek their support in reaching additional members of the
communities. Based on our initial conversations, we will development community -
specific strategies to reach our targeted populations. Strategies may include providing a
stipend to a community leader to "sponsor" a gathering, hiring community members to
provide recruitment and interpretation services (such as the "Dynamic Language"
Exhibit A
Agreement No. AG -C -452
Page 3 of 4
DI.0 Page 139 of 164
provider'), or providing an in -kind service in exchange for access to a community group
(such as a pastry cooking demonstration or English- Language Learning
lesson /discussion group). We will be creative and opportunistic to design an
engagement of mutual interest and benefit between the City and its constituencies.
While the design will vary by group, the outreach activities will provide similar feedback
as conventional interviews, focus groups, facilitated conversations at community events
and, where possible, dialogue through ethnic media channels. The level of effort
anticipated is included in the cost estimate; the type, number, and timing of the
interviews and meetings and other activities will be confirmed at the kick off meeting
through a discussion of outreach strategies.
Task 4.2 Legislative Review
BERK will support the City staff in the legislative review process for the Housing
Element by attending meetings such as with the Planning Commission, Human
Services Commission, and City Council at the City's direction. The meetings may
involve joint or singular study sessions, hearings, or deliberations. BERK will attend a
total of four public meetings at the City's direction.
For budgeting purposes BERK has assumed the inclusion of interpreter /recruitment expenses assuming
4 -6 meetings across 4 language groups.
Exhibit A
Agreement No. AG -C -452
Page 4 of 4
DI.0 Page 140 of 164
EXHIBIT B
PROPOSED BUDGET AND FEE SCHEDULE
2014 Hourly Rate
$175
$140
$115
$75
Task 1 Launch Project and OdentiifyyAssessimment Elements
4
4
4
Subtotal
4
4
4
0
:11.2
$71.,720
Task 2° Housing Needs and Characteristics Assessment
Associate
MEMEEMMMMMEM
Project Support Total Hours and
Estimated Cost
Manager
Sr Associate
8
54
16
by Task
2014 Hourly Rate
$175
$140
$115
$75
Task 1 Launch Project and OdentiifyyAssessimment Elements
4
4
4
Subtotal
4
4
4
0
:11.2
$71.,720
Task 2° Housing Needs and Characteristics Assessment
22
8
54
16
Subtotal
22
8
54
71.6
71.00
$11.2,380
Task 3° Housing Policies
22
8
32
8
Subtotal
22
8
32
8
70
$9,250
Task 4° Tairgeted Public Outireadh & Legislative Review
Targeted Outrach
8
20
40
20
Legislative Meetings
16
8
Subtotal
24
28
40
20
71.71.2
$11.4,220
'rotall Estimated Hourrs
72
48
71.30
44
294
Cost (Hours *Rate)
$12,600
$6,720
$14,950
$3,300
$37,570
Subtotal Consultant Cost
$37,570
Onteirlpiretatiion and Rearuiitimment Expenses
$2,71.00
General Project Expenses @ —1% of Ipiroject Ihudget
$300
Estimated Project 'rotall
$39,970
Exhibit B
Agreement No. AG -C -452
Page 1 of 1
DI.0
Page 141 of 164
EXHIBIT C
DIRECT NON - SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.485 /mile or the current approved IRS rate.
Exhibit C
Agreement No. AG -C -452
Page 1 of 1
DI.0 Page 142 of 164
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and /or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG -C -115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right -of -way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non -salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non - salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract — total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 151H
• For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG -C -452
Page 1 of 2
DI.0 Page 143 of 164
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG -C -010
SAMPLE INVOICE
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Mike Jones, Principal in Charge
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00
Joe Smith, Word Processing
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
10
$
$ 749.00
Expenses (see attached documentation)
Charges
Multiplier
Amount
Mike Jones, Principal in Charge
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processing
$ 29.00
x1.1
$ 31.90
Consultant Expenses Subtotal
10
$
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourly Rate
Amount
ABC Environmental, Inc., Civil Engineer
10
$
100.00
$
1,000.00
Electrical Consulting, Electrical Engineer
5
$
100.00
25%
500.00
Mechanical Solutions, Mechanical Engineer
10
$
100.00
MRF
1,000.00
Moving Company, Moving Consultant
2
$
50.00
$ 1,026.00
100.00
Subconsultant Subtotal
$ 19,793.61
$
2,600.00
Subtotal x 1.1 Multiplier
$
2,860.00
Subconsultant Total:
$ 821.49
$ 2,860,00
. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _.. _..
TOTAL DUE THIS INVOICE $ 3,681.49
CONTRACT BREAKDOWN
Task
Amount
Authorized
Prior Invoiced
This Invoice
Total Invoiced
To Date
%
Expended
%
Completed
Amount
Remaining
Original
Contract
$ 22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF*
2,500.00
0.00
1,000.00
1,0000.00
40%
45%
1,500.00
TOTAL
$ 24,600.00
$ 1,026.00
$ 3,681.49
$ 4,706.49
$ 19,793.61
Note: MRF= Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG -C -452
Page 2 of 2
DI.0 Page 144 of 164
'Alu,BURN
VVAS I � I N G "i'(') N1
AGENDA BILL APPROVAL FORM
Administrative Recommendation:
For discussion only.
Background Summary:
The City Council approved Ordinance No. 5506 on April 2, 2001 establishing a traffic
impact fee ordinance system for the City. On May 21, 2001, the City Council adopted
the Downtown Plan that included policies and implementation strategies intended to
foster, enhance, and promote the livability and economic vitality of the Auburn
Downtown Business District. Policy 6 -2 of the Auburn Downtown Plan specified that if
the City adopted a traffic impact fee system, consideration should be given to waiving
the fee within the downtown with the intent that the waiver sunset after a five year
period unless the Council elected to extend it. RCW 82.02.060 (2) states that local
ordinances by which impact fees are imposed may provide an exemption for
development activities with broad public purposes provided that the impact fees from
such development activity are paid from public funds other than impact fee accounts.
On May 7, 2007, the City Council approved Ordinance No. 6089 establishing Section
19.04.070 (A.9) of the Auburn City Code (ACC) creating a `Downtown Catalyst Area'
exemption for the imposition and collection of traffic impact fees within this area. A
provision to this exemption was that it would sunset on June 30, 2008, unless
otherwise extended by the City Council. On May 19, 2008, the City Council approved
Ordinance No. 6178 extending the traffic impact fee exemption sunset date for the
`Downtown Catalyst Area' an additional two years to June 30, 2010. Council extended
the exemption again through Ordinance No. 6412 until June 30, 2014.
The City Council's previous approvals of the traffic impact fee exemption for the
`Downtown Catalyst Area' was based on its determination that that promoting
economic development in this area is beneficial to the City and serves a broad public
DI.D AUBURN * MORE THAN YOU IMAGINED Page 145 of 164
purpose. Staff recommends that a similar determination is warranted to help promote
continued redevelopment.
The `Downtown Catalyst Area' is defined by (1) the boundary of West Main
Street /East Main Street to the north, "A" Street SE to the east, 2nd Street SE /2nd
Street SW to the south, and "A" Street SW to the west; and (2) the boundary of East
Main Street to the south, Auburn Avenue to the east, 1 st Street NE to the north, and
North Division Street to the west (see the attached map).
Staff recommends extension of the traffic impact fee exemption until December 31,
2016. Staff is also requesting that the sunset date is at the end of the calendar year,
which also aligns with the City's fiscal year. The Planning and Community
Development Committee reviewed the ordinance and recommended approval to the
full City Council at their July 28, 2014 meeting.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember: Holman Staff: Chamberlain
Meeting Date: August 4, 2014 Item Number: DI.D
DI.D AUBURN * MORE THAN YOU IMAGINED Page 146 of 164
ORDINANCE NO. 6 5 2 6
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 19.04.070 OF THE AUBURN CITY CODE
RELATING TO TRAFFIC IMPACT FEE
EXEMPTIONS
WHEREAS, the City of Auburn is authorized by Chapter 82.02 RCW to
require new growth and development within the City to pay a proportionate share
of the cost of new facilities to serve such new growth and development through the
assessment of impact fees; and
WHEREAS, on April 2, 2001, the City Council approved Ordinance No.
5506 entitled, "The City of Auburn Transportation Impact Fee Ordinance" and,
WHEREAS, Ordinance No. 5506 established a transportation impact fee
system for the City; and
WHEREAS, Resolution No. 4103 implemented a new fee structure for the
traffic impact fee system for the City; and
WHEREAS, on May 21, 2001, the City Council adopted Ordinance No.
5549 approving a new Downtown Plan that includes policies and implementation
strategies intended to foster, enhance and promote the livability and economic
vitality of the Auburn Downtown Business District; and
WHEREAS, Auburn Downtown Plan Policy 6 -2 `Traffic Impact Fees' states
that if the City adopts a traffic impact fee system, consideration should be given
to waiving the fee within the downtown with the intent that the waiver sunset after
a five year period unless the Council elects to extend it; and
Ordinance No. 6526
DI.D July 25, 2014 Page 147 of 164
Page 1 of 5
WHEREAS, on December 18, 2006, the City Council approved Ordinance
No. 6068 extending the sunset date for the exemption for the Downtown Plan
Area for an additional six month period to June 30, 2007; and
WHEREAS, on May 7, 2007, the City Council approved Ordinance No.
6089 establishing Section 19.04.070 (A.9) creating an `Downtown Catalyst Area'
as defined in Section 19.04.020 (FF) of the Auburn City Code with the provision
that this exemption would sunset on June 30, 2008, unless otherwise extended
by the City Council; and
WHEREAS, on May 19, 2008, the City Council approved Ordinance No.
6178 extending the sunset date for the `Downtown Catalyst Area' for an
additional two year period, to June 30, 2010; and
WHEREAS, on May 17, 2010, the City Council approved Ordinance No.
6308 extending the sunset date for the `Downtown Catalyst Area' for an
additional two year period, to June 30, 2012; and
WHEREAS, on May 21, 2012, the City Council approved Ordinance No.
6412 extending the sunset date for the `Downtown Catalyst Area' for an
additional two year period, to June 30, 2014; and
WHEREAS, the City Council desires to continue the exemption of traffic
impact fees for the `Downtown Catalyst Area' even though the exemption has
sunset; and
WHEREAS, RCW 82.02.060 (2) states that local ordinances by which
impact fees are imposed may provide an exemption for development activities
Ordinance No. 6526
DI.D July 25, 2014 Page 148 of 164
Page 2 of 5
with broad public purposes provided that the impact fees from such development
activity are paid from public funds other than impact fee accounts; and
WHEREAS, the Council finds that there is value in continuing the traffic
impact fee waiver for a portion of the Auburn Downtown Plan area; and
WHEREAS, the Council has found that promoting economic development
in the `Downtown Catalyst Area' is beneficial to the City and serves a broad
public purpose.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Section 19.04.070 of
the Auburn City Code, entitled `Exemptions,' regarding transportation impact fee
exemptions, is hereby amended to read as follows:
19.04.070 Exemptions.
A. The following shall be exempted from the payment of transportation
impact fees-
1 . Replacement of a structure with a new structure of the same PM peak
hour trip generation and use at the same site or lot when such replacement
occurs within 12 months of the demolition or destruction of the prior structure.
2. Alterations, expansion, enlargement, remodeling, rehabilitation or
conversion of an existing dwelling unit where no additional dwelling units are
created and the use is not changed.
3. Alterations of an existing nonresidential structure that does not expand the
useable space.
4. Miscellaneous improvements, including but not limited to fences, walls,
swimming pools, and signs.
5. A change in use where the increase in PM peak hour trip generation is
less than the threshold stated in ACC 19.04.040(B).
6. Demolition, or moving of a structure out of the city.
7. Any building permit application that has been submitted to the department
before 5:00 p.m. the business day before the first effective date of the
transportation impact fee rate schedule and subsequently determined to be a
complete application by the city.
Ordinance No. 6526
DI.D July 25, 2014 Page 149 of 164
Page 3 of 5
8. All development activity within the "downtown plan area" as defined in
ACC 19.04.020(1); provided, that this exemption shall sunset on June 30, 2007,
unless otherwise extended by the city council.
9. All development activity within the "downtown catalyst area" as defined in
ACC 19.04.020(FF); provided, that this exemption shall sunset one
December 31, 28142016, unless otherwise extended by the city council.
10. Fifty percent of all development activity within the "downtown catalyst
accessory area" as defined in ACC 19.04.020(GG), to the effect that the
exemption provided hereby shall be for 50 percent of the applicable
transportation impact fees; provided, that this exemption shall sunset on
December 31, 2008, unless otherwise extended by the city council.
11. All development activity within the "emergency public interest area" as
defined in ACC 19.04.020(HH); provided, that this exemption shall sunset on
December 31, 2008, unless otherwise extended by the city council.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective Date This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED-
PASSED-
APPROVED-
Ordinance No. 6526
DI.D July 25, 2014 Page 150 of 164
Page 4 of 5
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
111171MTT".p
Ordinance No. 6526
DI.D July 25, 2014 Page 151 of 164
Page 5 of 5
Downtown Cataiyst Area
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'Alu,BURN
VVA,S I � I N G "i'(')N'
Agenda Subject:
Capital Project Status Report
Department:
Public Works
AGENDA BILL APPROVAL FORM
Date:
July 30, 2014
Attachments: Budget Impact:
CapitalPr9ject Status t $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Sweeting
Meeting Date: August 4, 2014 Item Number: DI.G
DI.G AUBURN * MORE THAN YOU IMAGINED Page 153 of 164
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CAPITAL PROJECT STATUS REPORT
Date: July 30, 2014
Page 1 of 7
Project Budget ($)
Design
Construction
i+
u
aj
y
aroj.
Street,
Total Estimated
Adv.
Finish
Project
L
SP
No.
No.
Location /Description
Utilities
Other
Total Budget
Costs
Date
c0
Date
Manager
status
G �
0
872,372
(Fed Grant)
5,990,000
(FMSIB)
M Street Underpass (Grade
2,630,509
Separation):
(TIB)
The purpose of this project is to grade
5,166,560
1,106,592
Q
'M'
Final pay in process. Updated total
1
N
0
separate Street SE from the
(Street)
(King County)
22,474,007
22,216,249
100%
Dec -11
100%
Jun -14
Vondrak
estimated cost to reflect the final
CH2MHill
Scarsella
�
Burlington Northern Santa Fe Stampede
150,000
1,542,800
Brothers
payment to the Contractor.
Pass Rail line in Phase 1 and completion
(Water)
(Ports)
of the Auburn Black Diamond Road
478,000
Bypass connection is a future phase.
(BNSF)
1,140,000
(RE ET2)
3,397,174
(PWTF)
Citywide Traffic Signal Improvements:
NThis
81,916
400,000
Valley Electric
project will construct safety
2
N
481,916
472,889
100%
Oct -13
100%
Jun -14
Larson
Project complete.
N/A
of Mount
a
�
improvements at a number of signals
(Street)
(Federal)
Vernon
throughout the City.
SCADA System Improvement -
Technology Upgrades
This project will upgrade the City's
2,814,399
SCADA system to meet Public Works
(Water)
goals. Budget and costs reflect
1,853,374
All sites have been converted.
3
5,529,323
5,470,379
100%
Nov -09
98%
Jul -14
Sweeting
Punchlist, documentation, and training
TSI
TSI
Ln cn
technology contract and
(Sewer)
design /construction engineering.
861,550
is underway.
Construction contract costs for the
(Storm)
physical site improvements are shown
separately.
Academy Booster Pump Station:
c
This project will update /replace the
Work is underway. Adjusted the finish
4
c
existing pump station in the Academy
3,526,255
3,526,255
3,168,295
100%
Sep -12
98%
Sep -14
Vondrak
date to reflect material procurement.
Carollo
Rodarte
(Water)
Engineers
water service area in order to meet fire
Facility startup and testing underway.
flow demands.
Lea Hill Safe Routes to Schools
Improvements:
398,500
N
This project will complete improvements
(Federal)
Final pay in process. Updated project
5
N
for safe walking routes to Hazelwood
147'784
(Street)
21,597 (Police
554,315
500,336
100%
Jun -13
100%
Jul -14
Truong
budget numbers to reflect the final
N/A
Archer
Elem., Lea Hill elem., and Rainer Middle
& ASD In Kind
payment to the Contractor.
School along 116th Ave. SE and SE 312
Services)
St.
Page 1 of 7
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CAPITAL PROJECT STATUS REPORT
Date: July 30, 2014
Page 2 of 7
Project Budget ($)
Design
Construction
i+
u
Proj.
Street,
Total Estimated
aj
Adv.
y
Finish
Project
L
SP
No.
No.
Location /Description
Utilities
Other
Total Budget
Costs
Date
c0
Date
Manager
status
G �
0
D Street NE Utility Improvements:
300,000
42,200
(Water)
(430 Port)
This project will complete storm, sewer,
6
N
water and street improvements related
567,944
162,203
1,840,847
1,840,847
100%
Aug -13
100%
Aug -14
Truong
Final pay in process.
N/A
Jennings
g
(Sewer)
(431 Port)
Northwest
to the Port of Seattle mitigation
agreement on D Street NE.
171,29)
597,204
(Storm)
(4332 2 Port)
SCADA System Improvement - Physical
420,420
Site Improvements:
(Water)
This project will complete security site
52,815
7
r4
improvements at various utility locations
544,425
544,425
100%
Mar -14
40%
Dec -14
Sweeting
Work underway.
TSI
RL Alia
throughout the City. Budget and cost
(Sewer)
numbers reflect construction contract
71,190
and contingency amounts only.
(Storm)
AWS and M Street SE Intersection
Improvements:
This project will complete improvements
e
at the intersection per Option 2 selected
8
c
N
by the Public Works Committee, which
530,000
517,500
1,047,500
1,047,500
100%
Jun -14
1%
Dec -14
Larson
Work underway. PSE completing
N/A
Rodarte
u
includes adding a right turn lane from
(Street)
(TIB)
utility relocations.
westbound Auburn Way S to M St SE
and re- aligning the intersection of 17th
St SE (on the north side of Auburn Way
S) to be perpendicular to Auburn Way S.
104th Street & 8th Street NE
Intersection Improvements:
0
This project will provide safety
278,608
100,000
PSE completing utility relocations.
Valley Electric
9
N
improvements at the intersection of 8th
378,608
370,514
100%
Jun -14
0%
Dec -14
Larson
N/A
of Mount
Street SE and 104th Avenue SE,
(Street)
(Fed. Grant)
Precon held on July 31, 2014.
Vernon
including signal modifications and sight
distance improvements.
Well 4Improvements:
Contract documents being finalized.
10
cai
N
This project will construct a new building
1,303,519
1,303,519
1,259,139
100%
Sep -14
Jul -15
Wickstrom
Adjusted advertise and completion
RH2
U
to house a standby generator and
(Water)
dates to reflect coordination efforts
disinfection equipment.
on startup and testing procedures.
Page 2 of 7
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CAPITAL PROJECT STATUS REPORT
Date: July 30, 2014
Page 3 of 7
Project Budget ($)
Design
Construction
i+
u
aroj.
Street,
Total Estimated
aj
Adv.
y
Finish
Project
L
SP
No.
No.
Location /Description
Utilities
Other
Total Budget
Costs
Date
c0
Date
Manager
status
G �
0
Sewer Pump Station Improvements
(Repair & Replacement Program):
This project will repair and modify
existing sanitary sewer pump station
Go
facilities located at: F St SE, R St NE,
11
N
N
22nd St NE, Rainer Ridge, Valley
955,000
955,000
955,000
98%
Aug -14
Jan -15
Truong
Finalization of contract documents
Jacobs / Norto
Meadows, 8th St NE, Area 19, North
(Sewer)
underway.
n Corrosion
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
30th Street NE Storm Improvements:
This project will replace the 30 -inch
N
storm drainage line along 30th Street NE
2,974,699
Finalization of contract documents
12
N
2,974,699
2,822,299
100%
Aug -14
May -15
Truong
Otak
u
from the north end of the Airport to the
(Storm)
underway.
Brannon Park Storm Pump Station to
address localized flooding issues.
2011 Storm Pipeline Repair and
Replacement. Phase 2:
This project will construct storm
c
drainage improvements on Hi -Crest
13
N
Drive NW. The City is also designing and
377,740
377,740
411,195
55%
Sep -14
Mar -15
Vondrak
Design is underway.
N/A
(Storm)
constructing the relocation of a
Lakehaven Utility District (LUD)
Watermain that is in conflict with the
storm improvements, at LUD's expense.
Well 1 Improvements - Well
Replacement:
N
This project will rehabilitate or replace
2,476,568
Golder
14
c
a
Well 1 so that it can function at full
(Water)
2,476,568
2,400,000
92%
Aug -14
Apr -14
Vondrak
Design is underway.
Associates
capacity and complete modifications to
the Howard Road Corrosion Control
Facility.
2014 Citywide Pavement Patching and
Overlay Project: This project will
N
Design work is underway. Adjusted
15
complete pavement patching and
173,000
2,774,100
3,014,700
95%
Dec -14
Jun -15
Carter
advertise and completion dates to
N/A
U
overlay treatments on arterial, collector
(ICON)
target favorable bidding and
and local roadways for the purpose of
construction season.
pavement preservation through the City.
Page 3 of 7
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CAPITAL PROJECT STATUS REPORT
Date: July 30, 2014
Page 4 of 7
Project Budget ($)
Design
Construction
i+
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aroj.
Street,
Total Estimated
aj
Adv.
y
Finish
Project
L
SP
No.
No.
Location /Description
Utilities
Other
Total Budget
Costs
Date
c0
Date
Manager
status
G �
0
Valley AC Watermain Replacement:
N
This project will repair or replace
16
a
asbestos cement water lines along AWN,
1,233,574
1,233,574
1,208,722
62%
Sep -14
Apr -15
Truong
Design is underway.
N/A
49th and B St NW and at the M &O /Parks
(Water)
Maintenance area.
BNSF Utility Crossings Project:
This project will address utility crossings
780,000
Go
of the BNSF right -of -way that will be
(Water)
°m
affected by the 3rd rail line that
320,000
Design work underway. SEPA
17
N
U
BNSF /Sound Transit plan to building in
(Sewer)
1,600,000
1,600,000
80%
Aug -14
Jan -15
Truong
comment period underway.
Parametrix
2015. The project will also replace a
500,000
storm drain pipe adjacent to the railroad
(Storm)
tracks at 37th Street.
Annual Traffic Signal Improvements:
This project includes procuring and
18
N
M
N
245,000
245,000
245,000
96%
Sep -14
Dec -14
Barba
Design work is underway.
N/A
U
installing traffic signal equipment
(328 Fund)
upgrades for existing signals.
Lakeland Hills Reservoir Improvement:
This project will provide various
Ln
Consultant design work underway.
19
W
c
improvements at the reservoir, including
400,000
400,000
400,000
70%
Sep -14
Aug -15
Larson
Coordination with communications
Gray&
(Water)
Osborne
U
painting, seismic upgrades, and facility
companies underway.
modifications.
220,000
M &O Storm Drainage Improvements:
(Water)
This project will construct a new
N
999,400
20
N
detention and treatment system for
470,000
(Ecology
2,179,041
2,179,041
ss%
Oct -14
Jun -15
Wickstrom
Consultant design work underway.
Brown &
(Sewer)
Caldwell
drainage at the M &O Facility and expand
Grant)
and improve the existing decant facility.
489,641
(Storm)
277th - Auburn Way North to Green
River Bridge:
1,020,700
a
This project will complete the widening
(Federal)
Design is underway. Working on an
N
of S 277th from the intersection of
989,185
2,300,000
21
N
8,309,885
8,309,885
37%
Mar -15
Apr -16
Vondrak
agreement with Kent for S 277th St
Parametrix
Auburn Way North to L Street NE,
(Street)
(Developer)
transfer of right -of -way to Auburn.
including the construction of a
4,000,000
pedestrian trail and relocation of the
(TIB)
floodway along S 277th.
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CAPITAL PROJECT STATUS REPORT
Date: July 30, 2014
Page 5 of 7
Project Budget ($)
Design
Construction
i+
u
aroj.
Street,
Total Estimated
aj
Adv.
y
Finish
Project
L
SP
No.
No.
Location /Description
Utilities
Other
Total Budget
Costs
Date
c0
Date
Manager
status
G �
0
Fulmer Wellfield Improvements:
This project will be done in phases. The
first phase 1A will complete
investigation of the Fulmer Wellfield
area to determine the required analysis
533,294 (Phase
22
c
N
and drilling program needed to utilize
1,750,000
1,750,000
1) 1,030,358
85%
N/A
TBD
Fenhaus
Consultant design work is underway.
Golder
(Water)
Associates
the full water rights. Phase 1B will
(Phase 2)
complete a drilling and testing program
as well as an alternatives analysis.
Phase 2 will complete the physical
improvements.
37th St & B St NW BNSF Pre - Signal:
v
This project will complete improvements
23
0
N
to the rail crossing at 37th Street NW
76,900
307,550
384,450
384,450
80%
Sep -14
Dec -14
Sweeting
Final design underway. BNSF
KPG
and B Street NW to address safety
concerns.
(Street)
(Federal)
permitting in process.
Auburn Way South Pedestrian
Improvements - Dogwood to Fir Street:
This project will construct new
sidewalks, street lighting system,
740,830
Working with WSDOT to obtain
Go
landscaped median island, a designated
219,782
(State)
approval for design changes
r
in crosswalk, relocation of
(Street)
100,000
associated with MIT concerns.
24
N
1,520,651
1,418,011
92%
Jan -15
Dec -15
Sweeting
CH2MHill
u
existing utility poles, and a u -turn at Fir
130,039
(Federal)
Adjusted advertise and completion
Street. This project also includes a
(Water)
330,000
dates to reflect additional time
public education element for pedestrian
(MIT)
needed for right -of -way acquisitions.
safety. This project is planned to be
constructed concurrent with project
CP1119.
Auburn Way South Corridor
Improvements - Fir St. SE to Hemlock
St. SE:
Working with WSDOT obtain
This project will widen AWS between Fir
200,849
ges
approval for design changes
and Hemlock Streets from 3 lanes to 5
(Street)
2,425,402
o
r
lanes and includes new sidewalks, street
13,853
(TIB)
associated with MIT concerns. Right of
g
25
N
3,517,005
3,484,703
92%
Jan -15
Dec -15
Sweeting
way acquisition /relocation underway.
CH2MHill
a
lighting system, bus pull -outs, and
(Water)
836,601
improvement of the Hemlock St.
40,300
(MIT)
Adjusted advertise and completion
intersection to include u -turns and a
(Sewer)
dates to reflect additional time
new traffic signal. This project is planned
needed for right -of -way acquisitions.
to be constructed concurrent with
project CP1118.
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CAPITAL PROJECT STATUS REPORT
Date: July 30, 2014
Page 6 of 7
Project Budget ($)
2014 Local Street Reconstruction
Design
Construction
i+
u
aj
y
Project;
aroj.
Street,
Total Estimated
Adv.
Finish
Project
This project will complete the
L
SP
No.
No.
Location /Description
Utilities
Other
Total Budget
Costs
Date
c0
Date
Manager
Status
G �
0
Auburn Way South & Riverwalk
m
(Water)
Intersection Improvements:
28
r,
roadways:
2,298,162
2,869,950
This project will construct improvements
Jun -14
2%
Dec -14
Carter
Construction Underway.
Jacobs
Rodarte
500,000
co
Project is no longer on hold due to MIT
(Sewer)
26
to the intersection of AWS and
2,333,108
2,333,108
2,333,108
17%
Mar -15
Dec -16
Larson
coordination issues. New Project
CH2MHH1
a
Riverwalk Drive and complete minor
(Federal)
St SE
Manager assigned.
widening and add additional capacity
Other SOS Projects:
from the MIT Plaza signal to the
CP1402, 2014 Citywide Pavement
176,083
176,083
Dogwood signal.
Carter
For status see CP1402.
Patching and Overlays.
AWS Flooding Phase 2:
2014 SOS Program Totals
2,474,245
3,046,033
This project will construct conveyance
1,638,000
2014 TOTAL SOS PROGRAM
2,474,245
3,046,033
CPS TOTAL
improvements on 17th Street SE from A
(Storm)
27
0
N
Street SE to K Street SE and increase the
900,000
2,898,000
2,805,300
35%
Mar -15
Dec -15
Wickstrom
New Project Manager assigned.
KPG
u
capacity of the existing detention pond
(Water)
located on A Street SE. The project will
360,000
also replace sewer and water facilities
(Sewer)
adjacent to the storm drain line.
SOS Program
Page 6 of 7
2014 Local Street Reconstruction
Project;
This project will complete the
rn
reconstruction of the following local
250,000
m
(Water)
28
r,
roadways:
2,298,162
2,869,950
100%
Jun -14
2%
Dec -14
Carter
Construction Underway.
Jacobs
Rodarte
500,000
K St NE - East Main to 4th St NE
(Sewer)
H St SE & 19th St SE - 21ST St SE to 17th
St SE
24th St SE - M St SE to R St SE
Other SOS Projects:
CP1402, 2014 Citywide Pavement
176,083
176,083
Carter
For status see CP1402.
Patching and Overlays.
2014 SOS Program Totals
2,474,245
3,046,033
2014 TOTAL SOS PROGRAM
2,474,245
3,046,033
CPS TOTAL
73,709,536
70,961,987
Page 6 of 7
OTH ER PROIECf 5 . pCf1ON BY OTHER COlNN11TTEE
mate: July 30' 2p14
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This protect Wilton he Fenster Levee
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Page 7 of 7
'Alu,BURN
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Significant Infrastructure Projects by Others - Public Works July 30, 2014
Status Report
Department:
Public Works
Attachments:
t
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Osborne
Meeting Date: August 4, 2014
Budget Impact:
$0
Staff: Gaub
Item Number: DI.H
DI.H AUBURN * MORE THAN YOU IMAGINED Page 161 of 164
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS — PUBLIC WORKS STATUS REPORT
p Date: July 30, 2014
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and /or may include the installation of key
infrastructure by others (such as pump stations etc.)
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Anticipated
Completion
Sponsor/
Permit(s)
Date Per
No_
Applicant
Location /Description
Length
Issued
Applicant
Status
Puget Sound
17th Street SE, K St SE to F St SE - Gas Main Replacement:
This project will replace the existing 2 -inch gas main along 17th
1
Energy
1345 Feet
Yes
Aug -14
Restoration in progress with only roadway patching remaining.
Street SE from K Street SE to F Street SE.
King County
Reddington Levee:
Late Summer
Contractor is in the process of restarting the remaining project
2
Flood Control
This project will replace the Reddington Levee from approximately
0.9 Miles
Yes
2014
work.
District
26th St NE to 43rd Street NE.
Work on the Phase 1 portion of the project has begun and is
Auburn High School Replacement:
anticipated to be completed in 2015. Phase 2 construction
Auburn
This project will include roadway and utility improvements to support
N/A - Multiple
which includes the permanent improvements along East Main
3
School District
the new Auburn High School. Improvements include modifications
Block
Yes
Summer 2015
St including a pavement overlay and new channelization is
to Storm, Water and Sanitary Sewer mainlines and roadway
Development
scheduled to start in June and be completed by September
improvements on Main Street and 4th Street NE.
2014.
124th Ave SE Half Street Road Improvements:
Work is underway. Contractor has completed the roadway
Yarrow Bay
This project will complete half street roadway improvements on
widening and utility work. Remaining work includes
5
Development
124th Ave SE from SE 304th St. north to approximately SE 290th
3,800 Feet
Yes
Summer 2014
landscaping, fence installation, channelization and final punch
St. for the 3rd phase of the Verdana (Bridges) Plat development
list.
that is in Kent.
S 300th Street Half Street Road Improvements:
6
PNW Holdings
This project will complete half street roadway improvements on S
400 Feet
Yes
Fall 2014
Work is underway.
LLC.
300th Street from 58th Place S. to approximately 62nd Ave. S for
the Westrid a Plat development on the west hill.
Auburn Way South and M Street SE /Howard Road:
7
Puget Sound
This project will replace bare steel gas lines found during the
Unknown
Yes
Summer 2014
Work is underway. Limits are unknown until PSE determines
Energy
relocation efforts associated with the City's AWS and M Street
the length and location of the bare steel lines.
Intersection improvements.
8
Puget Sound
A Street SE - 23rd to 29th Street SE:
1000 Feet
Yes
Summer 2014
Only restoration work remains to be completed.
Energy
This project will replace steel gas lines.
NOTE: Projects included on this list are those that have a broad public interest, significant impact to the public, involve interlocal agreements, and /or may include the installation of key
infrastructure by others (such as pump stations etc.)
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'Alu,BURN
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Agenda Subject:
Action Tracking Matrix
AGENDA BILL APPROVAL FORM
Department: Attachments:
Public Works Matrix
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember: Osborne
Meeting Date: August 4, 2014
Date:
July 30, 2014
Budget Impact:
$0
Staff: Gaub
Item Number: DI.I
DI.I AUBURN * MORE THAN YOU IMAGINED Page 163 of 164
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E Review eet Sewer Od
105th Str
F `ea Ni \\ d Repair
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6
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