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Home My WebLink About05-19-2014 * Public Works Committee cilv nF_ 1^ � • '��, ' _ . ��'(�T May79, 2014 - 3:30PM v lu r Annex Conference Room 2 WASHINGTON MINUTES I. CALL TO ORDER Vice-Chair Bill Peloza called the meefing to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Sfreet, Auburn, Wash'ington. A. Roll Call Committee members present were: Vice-Chair Bill Peloza, acting as Chair, Member Claude DaCorsi, acting as Vice-Chair and Councilmember John Holman, substituting for Chairman Wayne Osborne, whose absence was excused. Also present during the meeting were: Mayor Nancy Backus, Director of Community Development and Public Works Kevin Snyder, Assistant Director of Engineering/City Engineer Ingrid Gaub, Assistant Director of Public Works Operations Randy Bailey, Finance Accounting Manager Rhonda Ewing, Assistant City Engineer Jacob Sweeting, Economic Development Manager poug Lein, Acting Utilities Engineer Susa.n Fenhaus, Transportation Manager Pablo Para, Project Engineer Matt Larson, Engineering Aide Amber Mund, and Public Works Secretary Molly Hoisington. Members of the public in attendance included: Tom Brosius. B. Announcements There were no announcements. C. Agenda Modifications There was one modification, adding Discussion Item F, Resolution No. 5072 to the agenda. II. CONSENT AGENDA A. Approval of Minutes Public Works Committee to approve the minutes of the May 5, 2014 Public Works Committee meeting Member DaCorsi noted a Scrivener's error on page 6 of 7. It was moved by Member DaCorsi, seconded by Councilmember Holman, that the Committee approve the Public Works Committee Page 1 of 6 Meeting minutes for date, May 5, 2014, as amended. Motion carried 3-0. III. ACTION A. Right-of-Way Use Permit No. 14-13 (Mund) Approve Right-of-Way Use Permit No. 14-13 for the City's 123nd Birthday Gelebration Engineering Aide Mund advised Committee that Right-of-Way Use Permit No,. 14-13 is for the City's 123rd Birthday Celebration. The applicant has requested to close and use West Main Street between A Street NW/SW a_nd Division Street N/S from 3:OOpm to 9`OOpm to allow for fhe event set up and clean up. It was moved by Member DaCorsi, seconded by Councilmember Holman, that the Committee approve Right-of-Way Use Permit No. 14-13 for the Cirys 123rd Birthday Celebration. Motion carried 3-0. B. Public Works Project No. C410A (Larson) Approve Final Pay Estimate No.9 to Contract No. 11-12 in the amount I of $5,780.94 and accept construction of Project No. C410A South 277th St. Reconstruction-Wetland Mitigation Improvements Project Engineer Larson provided a brief background summary of the project. Assistant Director of Engineering Gaub and Project Engineer Larson responded to a ques4ion asked by Member DaCorsi regarding the pay estimate. It was moved by Member DaCorsi, seconded by Councilmember Holman, that the Committee approve Final Pay Esfimate No. 9 to Contract No. 11-12 in the amount of $5,780.94 and accept construction of Project No. C410A South 277th Street Reconstruction- Wefland Mitigation Improvements. Motion carried 3-0. IV. DISCUSSION ITEMS A. Quarter 1 - 2014 Financial Report (Coleman) Finance Accounting Manager Ewing advised this is fhe financial report for the first quarterof 2014, which encompasses January through March. Page 2 of 6 General Fund hiqhliqhts include: • G.eneral Fund reyenues totaled $11.4 million and exceeded year-to- date budget of $9.9 million due primarily to increased revenues from sales tax collections, property tax collections and building permit revenues. • General Fund expenditures were $12.8 million and compares to $12.5 million for the same period last year. Part of this increase is due to the Golf Course fund being reported under the General Fund as of January 1, 2014. • Payments to SCORE decreased by $675,000.00. • Overall departmental spending is $872,000.00 under budget for the first quarter. Enterprise Fund highliQhts include: • Water Fund has an operating income of $148,000.00 compared to $8,000.00 the previous year for the same time period. • Sewer Fund has $58,000.00 operating loss compared to $305,000.00 the previous year. • Sewer-Metro Utility Fund has an operating loss of $58,000.00 compared to $180,000.00 the previous year. • Stormwater Utility Fund has an operation income of $370,000.00 compared to $330,000.00 fhe previous year. • The Cemetery ended the first quarter with operating income of $42,000.00 compared to $31,000.00 the previous year. Councilmember Holman complimented the Finance team on their budgeting abilities. Finance Accounting Manager Ewing replied to a question asked by Member DaCorsi regarding the pet licensing chart on page 37. B. Draft 2015-2020 Transportation Improvement Program (TIP) (Webb) Answering a question asked by Vice-Chair Peloza, TransportaEion Manager Para explained the Transportation Improvement Program deletions. Transportation Manager Para and Assistant Director of Engineering/City Engineer Gaub responded to a question asked by Vice-Chair Peloza regarding the budget funds on TIP #5. Transportation Manager Para explained the bicycle boulevard in TIP #10, following a question asked by Member DaCorsi. In response to a question asked by Member DaCorsi, Transportation Manager Para explained the progress summary and the associa'ted budget on TIP #19. Page 3 of 6 I I Transportafion Manager Para responded to a question asked by Member DaCorsi regarding the annual maintenance cost on TIP #23, which appears to be a typo. Responding to a question asked by Vice-Chair Peloza, Transportation Manager Para explained the progress summary on TIP #26. Mayor Baekus commented on this as well. Transportation Manager Para clarified the description on TIP #32, following a ques4ion asked by Vice-Chair Peloza. Transportation Manager Para responded to a question asked by Member DaCorsi regarding the Interurban Trail on TIP #45. Councilmember Holman also commented on this. Assistant Director of Engineering/City Engineer Gaub and Transportafion Nlanager Para responded to a question regarding TIP #69, in response to a question asked by Vice-Chair Peloza. C. Capifal Project Status Report (Sweeting) Item 31 = C229A — BNSF/EVH Pedestrian Undercrossinq: In response to a question asked by Member DaCorsi, Assistant Director of Enginee�ing/City Engineer Gaub provided additional defails regarding the projecf scope and budget. D. Signifcant Infrastructure Projects by Others - Public Works Stafus Report (Gaub) There were no questions from the Committee. E. Action Tracking Mafrix (Gaub) Vice-Ghair Peloza requested a status updafe on the sidewalk outside of City Hall, whieh. was discussed at the last Committee meeting. Assistant Director of Fublic VVorks Operations Bailey responcied advising a work order was entered and that a temporary repair has been made. Transportafion Manager Para further explained that a few panels on that sidewalk are scheduled to be replaced this year. Item F — Amberview Apartments Sewer Odor: Director of Public Works Operations Bailey proviiied backg�ound information regarding fhis item as reques#ed by Councilmember Holman. Ifem G — Lea Hill Road Reqair: Assistant Gity Engineer Sweeting provided a status update on the Lea Hill Road Repair following the request made by Councilmember Holman. Page 4 of 6 Vice-Chair Peloza mentioned the possibility of retrofitting existing fire hydrants so that all hydrants have Storz adapters to better serve the Valley Regional Fire Authority (VRFA). Staff explained the high cost associated wifh this and advised it is not currently financially feasible within the water enterprise fund to replace all existing hydrants; however, all new or replaced hydrarits include the Storz adapter preferred by VRFA. Additionally, VRFA has not indicated that the existing hydrants are a problem at this time. F. Resolution No. 5072 (Lein) This Resolution was an Agenda Modification, and for the purpose of these minutes was discussed after Discussion Item A. Economic Development Manager Lein introduced himself and General Manager for Orion Industries, Tom Brosius. Economic Development Manager Lein explained this is a Resolution for support and approval which has been requested by the Washington Economic Development Finance Aufhority (WEDFA) which is an independent agency within the executive branch of state government. VVEDFA was created by the legislature to act as a financial conduit to businesses through the issuance of nonrecourse revenue bonds. Orion Industries recently built a new facility on 15th Street NE. Includeci in the Ftesolution, Exh'ibit A, Section 3 (f) states "...the Issuer shall have received evidence that the county, city, or town within whose planning jurisdiction the Project lies has approyed the Project and the Bonds or such other evidence satisfactory to the Issuer that the Project will be welcomed by the community in which the Project will be located" which is asking to make sure the community wants the project here and that it is found to be a positive economic deJelopment move and job creator for the community. General Manager for Orion Industries, Tom Brosius, thanked the Ci,ty of Auburn for welcoming Orion Industries to the community and all the work the Economic Development Team provided to encourage making Auburn their new home. Mr. Brosius stated it has been a very positive experience and that they now have 250 people employed in the new facility. The Committee voiced their satisfaction with Orion Industries choosing Auburn for their new facility. Vice-Chair Peloza requested to have ".00" added to page 2 of Resolution No. 5072. V. ADJOURNMENT Page 5 of 6 There being no further business to come before the Public Works Committee, the meefing was adjourned at 4:16 p.m. Approved this 2nd day of June, 2014. ` ��1 �vw-r— Bi Peloza Moll Hoising on Vice-Ghair Public Works Department Secretary Page 6 of 6