HomeMy WebLinkAbout06-16-2014 * Public Works Committee
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T�T- . � June 16, 2014 - 3:30 PM
, i �' = � Annex Conference Room 2
/ WASHINGTOf� MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call �
Chairman Wayne Osborne, Vice-Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the mee#ing were:
Mayor Nancy Backus, Community Development 8� Public Works
Director Kevin Snyder, Assisfant Director of Engineering/City Engineer
Ingrid Gau.b, Assistant Director of Public Works Operations Randy
Bailey, Assistant D'irector of Commun'ity Development Jeff Tate,
Assistant City Engineer Jacob Sweeting, Transportation Manager
Pablo Para, Traffic Engineer James Webb, Engineering Aide Amber
Mund, Acting Utilities Engineer Susan Fenhaus, Senior Project
Engineer Ryan Vondrak; Project Engineer Kim Truong, Financial
Services Manager Rhonda Ewing, Acting Financial Planner Tamara
Baker, Princ.ipal Planner Jeff Dixon, Assistant City Attorney Steven
Gross, and Public V1/orks Office Assistan4 Michelle ThompSon.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approyal of Minutes
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Gommittee approve the Public Works Committee Meeting
minutes for date, June 2, 2014.
Motion carried 3-0.
III. ACTION
A. Resolution No. 5073 (Mund)
Page 1 of 7
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing to Consider the Vacation of the Alley
Between South Division Street and A Street SE, South of 1st Street
SE, Within th.e City of Auburn, Washington.
Engineering Aide Mund explained Resolution No. 5073 sets the date
of public hearing for right-of-way Vacation No. V3-14. MW Holdings
Aubum SE Block LLC has applied for vacation of the righ#-of=wey of
the alley between South Division Street and A Street SE, south of 1 st
Sfreet SE. The applicant currently owns all of the surrounding parcels
and is proposing to incorporate the right-of-way in the development of
the adjacent properties.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee recommends City Council adopts Resolution No..
5073.
Motion carried 3-0.
B. Right-of-Way Use Permit No. 14-12 (Mund)
Approve Right-of-Way Use Permit No. 14-12 for Cheyron
Enviro.n.mental Management Company
Engineering Aide Mund explained Right-of-Way Use Permit No. 14-12
is for Chevron Environmental Management Company/Leidos to renew
an expired permit for five existing monitoring wells currently located in
the right of way on A Street NW and 3rd Street. NW. These five wells
were previously permitted under Right-of-Way Use Permit No. 09-23
which has expired.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-12 for
Chevron Environmental Management Company.
Motion carried 3-0.
C. Right-of-.Way Use Permit No. 14-16 (Mund)
Approve Ftight-of-Way Use Permit No. 14-16 for Mohawk Northern
Plastics LLC
Engineering Aide Mund explained Right-of-Way Use Permit No. 14-16
is for a five year renewal for Mohawk Northern Plastic.s, LLC dba
Ampae Flexibles. The existing facilities were previously permitted
under F2ight-of-VVay Use Permit No. 09-14 and subsequent
amendments which have recently expired,
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-16 for
Mohawk Northern Plasfics LLC.
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Motion carried 3-0.
D. Righi-of-Way Use Permit No. 14-17 (Mund)
Approve Right-of-Way Use Permit No. 14-17 for Buena Vista SDA
School
Engineering Aide Mund explained Right-of-Way Use Permit No. 14-17
is for Buena Vista SDA School renewal for an existing underground
electrical conduit crossing on Academy Drive SE.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right-of-Way Use Permit No. 14-17 for
Buena Vista SDA School.
Motion carried 3-0.
E. Public Works Project No.. CP1122 (Truong)
Recommend City Council grant permission to advertise for bids for
Project No. CP1122, 30th Street NE Area Flooding — Phase 1
Using a vicinity map, Project Engineer Truong outlined the project
scope with the Committee and advised the project limits are now from
B Street NW all the way tb Brannan Park to incorporate an overlay of
the roadway.
Answering a question asked by Chairman Osborne, Project Engineer
Truong clarified the limits of the 42-inch storm line.
It was moved by Vice-Chair Peloza, seconded by Member DaCorsi,
#hat the Committee recommend City Council grant permission to
advertise for bids for Project No. CP1122, 30th Street NE Area
Flooding Phase 1.
Motion carried 3-0.
F. OrcJinance No. 6512 (Fenhaus)
An Ordinance of the City_Council of the Gity of Aubum, Washington
relafing to Street and Utility Payback Agreements, adding a new
Chapter 3.25 (Payback Agreements) to the Aubum City Gode, and
repealing Chapter 12.70 and Sections 13.08.070 and 13.40.060 of the
Auburn City Code
Acting Utilities Engineer Fenhaus explained Ordinance No. 6512
authorizes the amendment of Auburn City Code (ACC) by adding a
new chapter (Chapter 3.25 — Paybac.k Agreements) and deleting
several sections (ACC 12.70, ACC 13.08.070, and ACC 13.40.060).
The revised Code reflects the changes to RCW 35.91.020 which
became effective on July 1 , 2014, most notably:
1. The obligation of the Gity to enter into such an agreement (for
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utili4ies)
2. The timing of requests, notifications, submittais, and pu.bl.ic
hearings, and �
3. The process forthe City to recover funds for City funded projects.
In addition to these changes, the ordinance also consolidates several
code sections into one chapter.
Member DaCorsi noted a capitalization issue on page 39. Staff will
correct.
It was moved by Vice-Chair Peloza, seconded tiy Member DaCorsi,
fha4 fhe Committee recommend City Council introduces and adopts
Ordinance No. 6512.
Motion carried 3-0.
G. Resolut'ion No. 5076 (Snyder)
Council resolution supporting a new funded federal transportation
program
Community Development 8� Public Works Director Snyder explained
Resolution No. 5076 pertains to current situation at the federal level
relating to fhe pending expiration of current federal funding for streets
and highways which could impact the City of Aubu.rn. National League
of Cities has been encouraging its member communifies to pass
resolutions supporting a new funded federal transportation program
and to reach out to their Congressional delegafions and other state
and federal officials to express support for this program.
Member DaCorsi commented on the term full funding.
Vice-Chair Peloza recommended a verbiage revision to recognize the
National League of Cities. Commu.nity Development & Public Works
Director Snyder advised staff will revise before this ifem is presented
to City Council this evening.
It was moved by Vice-Chair Peloza, seco,nded by Member DaCorsi,
that the Committee recommend approval of F2esolution IVo. 5076 to
full City Council as amended.
Motion carried 3-0.
IV. DI$CUSSION ITEMS
A. Ordinance No. 6510 (Coleman)
An Ordinance of the City Council of the City Of Auburn, Washington,
Amending Ordinance No. 6432, The 2013-2014 Biennial Budget
Ordinance, as Amended by Ordinance No. 6456, Ordinance No. 6462,
Page 4 of 7
Ordinance No. 6472, Ordina.nce No. 6473, Ordin.a.nce No. 6474,
Ordinance No. 6481, Ordinance No. 6502, aufhorizing Amendment to
the City Of Auburn 2013-2014 Budget as set forth in Schedule "A" and
Schedule "B"
Financial Services Manager Ewing explained Ordinance No. 6510
(Budgef Amendment #8) represents the eighth budget amendment for
the 2013-2014 biennium and the third budget amendment for 2014.
Highlights include:
• Adjusting the Fund Balance to record the beginning of 2014 fund
ba.la.nce
• Revenue Adjustments
• 11 FTE Additions
• Project Carryforwards for projects not completed in 2013
• Project Funding Requesfs to establish spending for projects
• Other Requests to establish the new spending authority
Assistant Director of Public Works Operations Bailey responded to a
question asked by Vice-Chair Peloza regarding the utility locator
position on page 49 of the packet.
Acting Financial Planning Manager Baker replied to a question asked
by Vice-Chair Peloza regarding the airport fund on page 50 of the I
packet.
There was a group discussion regarding the requested FTE additions
for the Community Development and Public Works Department
concerning the need and proposed funding for the positions.
B. Ordinance No. 6515 (Tate)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 8.20.010 of the Auburn City Code relating to
vegetation as a nuisance
Assistant Director of Community Development Tate explained
Ordinance No. 6515 is seeking modification to the ACC 8.20.010.D to
ensure that the height limits for grass, groundeover and vines has
applicability to all types of land which include tracts, parcels, lots or
other divisions. Orclinance No. 6515 contains the draft amendments to
Chapter 8.20.
Assistant Director of Community Development Tate responded to a
question asked by Member DaCorsi regarding overgrown grass on
10th Street NE.
In response to a question asked by Vice-Chair Peloza, Assistant
Director of Community Development Tate advised the overgrown area
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on Lea Hill is a privately owned tract. The code amendment will
include tracts and therefore will be resolved after amended.
There was a brief group discussion regarding the vacant Code I
Compliance position.
Assistant Director of Community Development Tate clarified "occupied
properties'' and "decline of character" in response to questions asked
by Chairman Osbome.
C. Ordinance No. 6508 (Dixon)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 18.23.030 of the Auburn City Code relating to
Warehouse and Distribution uses
Principal Planner Dixon explained Ordinance No. 6508 is a code
amendment to zoning code Section 18.23.030, "uses (of the
Commercial and Industrial Zones)" of the zoning code to change the
use regulations applicable to warehousing and distribution facility uses
in fhe EP, Environmental Park zoning district and the M1, Light
Industrial zoning distric.t. The current language of the code prohibifs
warehousing and distribution uses 'in fhe EP zone and requires a
Condifional Use Permit in the M1 , Light Industrial zone. The City
seeks to revise the regulations to allow the use outright in fhe M1 ,
Light Industrial zone and EP, Environmental Park zone.
D. Resolution No. 5075 (Webb)
A F2esolution of the City Council of fhe City of Auburn, Washington,
approving the 2015-2020 Transportation Improyement Program of the
City of Aubum pursuant to R.C.V11. Chapter 35.77 of the laws of fhe
State of Washington
Transportation Manager Para explained this is the final version of the
Transportation Improvement Program which will be presented to
Council tonight for approval.
Transportation Manager Para provided an update of the status on
page 195 (TIP#69) in response to a question asked by Vice-Chair
Peloza.
E. M&O Services Overview (Bailey)
Assistant Director of Public Works Operations Bailey provided
informational materials which described the prima_ry functions of the
sections within the Maintenance 8� Operations (M&O) Division.
Assistant Director of Public Works Operations Bailey briefly reviewed
the presentation mate�ials with fhe Committee.
F. Capital Project Status Report (Sweeting)
Page 6 of 7
Item 1 — C201A — M Street Under�ass (Grade Separation):
Responding to a question asked by Chairman Osborne, Assistant City
Engineer Sweeting stated the final pay will likely be included in the
second Public Works Committee meeting in July.
G. Signifcant Infrastructure Projects by Others - Publ.ic Works Status
Report (Gaub)
There were no questions from the Committee.
H. Action Tracking Matrix (Gaub)
Item F — 105th Street Sewer Odor:
Assistant Director of Public Works Operations Bailey responded to a
guestion asked by Chairman Osborne regarding recent complaints of
the sewer odor smell.
Item G — Lea Hill Road Repair`
Assistant Director of Engineering/Gity Engineer Gaub provided a
status update and advised that the geotech is still monitoring this road
in response to a quesfion asked by Chairman Osborne.
Vice-Chair Peloza made comment rega�ding a sunken storm drain on
Auburn Way North & 8th Street. Assistant Director of Public Works
Operation Bailey indicated that staff will investigate.
V. ADJOURNMENT
There being no furt er business to come before the Public Works
Committee, the me Iing was adjourned at 4:37 p.m.
Approved this 7th ay of July, 2014.
I��l L�I 11�1s�w�t—
ayne sbo Moll Hoising on
Chairman Public Works Department Secretary
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