HomeMy WebLinkAbout07-21-2014 cmor �-/_ Finance Committee
� 7�T�D�(�i July 21, 2014 - 5:00 PM
�lJ i\l�l Annex Conference Room 1
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:03 p.m. in Annex Conference
Room 1 located on the second floor of the City Hall Annex located at 1 East Main
Street in Auburn.
A. Roll Call
Chair Wales was present at the call to order. Member Yolanda Trout arrived
at 5:04 p.m. Vice Chair John Holman arrived at 5:30 during discussion of
Ordinance No. 6520.
Officials and staff members present included: Mayor Nancy Backus, City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Innovation and
Technology Director Ron Tiedeman, Director of Administration Michael
Hursh, Community Development and Public Works Director Kevin Snyder,
Assistant Director of Engineering ServiceslCi.ty Engineer Ingrid Gaub,
Environmental Services Manager Chris Andersen, Assistant City Attorney
Doug Ruth, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
Ordinance No. 6519, and an alternate version (Ordinance No. 6524),
regarding a Code of Ethics was added to the agenda.
II. CONSENT AGENDA
A. Minutes of the July 7, 2014 regular meeting
Member Trout moved and Chair Wales seconded to approve the minutes of
the July 7, 2014 meeting.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 429592 through 429842 in the amount of
$4,786,634.07 and six wire transfers in the amount $1,197,254.06 and dated
July 21, 2014.
Committee members reviewed the claims Vouchers.
Member Trout moved and Chair Wales seconded to approve the claims and
payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 2-0
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C. Payroll Vouchers (Coleman)
Payroll check numbers 534816 through 534841 in the amount of
$819,238.89 and electronic deposit transmissions in the amount of
$1,284,922.81 for a grand total of$2,104,161.70 for the period covering July
3, 2014 to July 16, 2014.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6519
An Ordinance of the City Council of the City of Auburn, Washington, creating
a new Chapter 2.92 of the Auburn City Code, providing for a Code of Ethics
(For clarification of these minutes, Ordinance Nos. 6519 and 6524 were
reviewed immediately following discussion of Ordinance No. 6520.)
City Attorney Heid explained the City of Auburn does not have its own
individual code of ethics. However, there are state statutes that provide
guidance and a code of ethics for municipal officers. In order to take
advantage of opportunities to have a specific code of ethics for Auburn
officials and employees, Ordinance No. 6519 is proposed. Ordinance No.
6519 includes language that addresses Council's participation at events, if it
has value to the Ciry, even though the City Council would not be able to
receive it as a gift. In other words, 4he. City could pay for elected officials to
attend a funcfion they are invited to if the City Council finds the event, and
the Council's participation, has value to the City.
City Attorney Heid also presented an alternate, Ordinance No. 6524, which
creates a new Section 2.06.070 of the Auburn City Code relating to statutory
code of ethics, which adopts Chapter 42,23 RCW as the code of ethics for
the city of Auburn unless or until a separate of code of ethics is adopted by
the Council, and addresses Council attendance at events where there is a
value for attendance recognized by fhe Council.
Chair Wales spoke in favor of a code of eEhics similar to the State's code of
ethics contained in Chapter 42.52 RCW,
Vice Chair Holman expressed support for an independent municipal code of
ethics separate from the State.
Chair Wales reported that the Finance Committee is the only Committee
having reviewed the proposed ordinance. She recommended tabling the
ordinance.
Following discussion of the timeliness of the proposed ordinances, Vice
Chair Holman moved and Member Trout seconded to forward Ordinance No.
6519 to the full Council for consideration.
MOTION CARRIED. 2-1 Chair Wales voted no.
IV. RESOLUTIONS
A. Resolution No. 5081 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
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authorizing the Mayor to execute an interlocal agreement between the City of
Auburn and the City of Milton fo.r information technology services
Director Tiedeman presented Resolution No. 5081, which authorizes an
interlocal agreement with the City of Milton for the provision of information
4echnology services. The Innovation and Technology Department currently
provides IT related support and services to four other agencies. The
Department staff are able to support a majori4y of the agencies remotely.
Due to economy of scale and efficiencies, IT is able to provide this support
without additional staff. The agreement provides for full cost recovery and
$1,500.00 in upfront charges for startup costs.
Member Trout moved and Chair Wales seconded to approve and forward
Resolution No. 5082 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Resolution No. 5082 (Andersen) .
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a Grant Agreement between
the City of Auburn and the State Department of Ecology
Environmental Services Manager Chris Andersen presented Resolution No.
5082. Resolution No. 5082 authorizes the City to accept and execute a
Floodplain Management and Control Grant Agreement with the Department
of Ecology to assist the City with costs associated with real estate
acquisition, pre-construction site preparation activities, and construction of
the Mill Creek Wetland 5k Green Duwamish Ecosystem Restoration Project.
The grant provides $532,000.00 to the City for use in acquiring 4he real
estate and conduct pre-construction activities.
Member Trout moved and Chair Wales seconded to approve and
forward Resolution No. 5082 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2-0
C. Resolution No. 5087 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
approving the Lease Extension and Addendum to Lease between the City of
Auburn and the Bank of Washington
Director of Administration Hursh presented Resolution No. 5087. Resolution
No. 5087 approves a lease extension and addendum to lease between the
City and Bank of Washington for two parking areas in the downtown area.
The City has leased property owned by the Bank of Washington for parking
in the downtown area that is accessible to City Hall and businesses in the
vicinity. The parking lots are adjacent to the vacant liquidation store and
adjacent to the Sunbreak property.
Member Trout moved and Chair Wales seconded to approve and forward
Resolution No. 5087 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2-0
V. DISCUSSION ITEMS
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A. Resolution No. 5084 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk of the City of Auburn to enter into an
Interlocal Cooperation Agreement between the City and King County, for the
purposes of administering the Federal Home Investment Partnerships
Program (HOME)
The Committee reviewed Resolution No. 5084, which authorizes an interlocal
agreement between the City and King County for the purpose of
administering the Federal Home Investment Partnerships Program
(HOME). The City of Auburn is a participant in the King County HOME
Consortium, which provides Federal funds for low-income housing
rehabilitation and construction. The U.S. Department of Housing and Urban
Development requires each memberjurisdiction of the Consortium to sign an
agreement as a condition for participating and receiving federal funds �
through the Consortium.
B. Resolution No. 5085 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute an addendum fo the
purchase and maintenance agreements between the City and Sharp
Business Systems approved by Resolution No. 4974 executed on August 5,
2013
Committee members reviewed Resolution No. 5085. Innovation and
Technology Director Tiedeman explained Resolution No. 5085 authorizes an
addendum to the Purchase and Maintenance Agreement between the City
and Sharp Business Systems to provide for the replacement of copiers
whose leases have expired. There are seven copiers at the end of their
leases. The addendum prbvides for the purchase of eight new copiers. IT
will fund the purchases through 2013 copier savings in 2014.
C. Resolution No. 5086 (Gaub / Ruth)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute an agreement with Jacob Armijo to convey
an easement over a portion of City storm water retention property
The Committee reviewed Resolution No. 5086, which authorizes an
agreement with Jacob Armijo to convey an easement over a portion of City
storm water retention property. Assistant City Attorney Ruth explained Mr.
Armijo owns an adjacent property to the City's SE 309th Street storm water
pond. The back yard of Mr. Armijo's property is fenced and extends east-
west in a straight line. However, Mr. Armijo's property line jogs nine feet
north at one point. Hence, Mr. Armijo's fence encroaches on 4he City's storm
pond property and cuts away approximately 550 square feet of the City's
property. Mr. Ruth displayed the area of encroachment on a map.
The encroachment has existed for over a decade and has not affected the
use of the storm ponds to date. Staff proposes granting Mr. Armijo an
easement to resolve the encroachment. The easement allows Mr. Armijo to
retain his fence and landscaping and gives the City exclusive use of the
property if it ever needs it. The easement requires Mr. Armijo to pay fhe City
$3,200.00 for the easement.
D. Ordinance No. 6520 (Gaub)
An Ordinance of the City Council of the City of Auburn, Washington,
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amending Sections 13.32A.020 and 13.32A.120 of the Auburn City Code
relating to exceptions for undergrounding requirements
The Committee reviewed Ordinance No. 6520. Assistant Director of
Engineering Services/City Engineer Ingrid Gaub explained Ordinance No.
6520 provides a clarification of 4he exceptions to the undergrounding '
requiremen4 for the expansion of an overhead system for a secondary tenant
on existing utility poles owned by another utility. The ordinance was
reviewed by the Public Works Corrimittee earlier this afternoon, which
recommended approval of Ordinance No. 6520.
E. 2013 Comprehensive Annual Financial Report (Coleman)
Finance Director Coleman reviewed the 2013 Comprehensive Annual
Finance Report (CAFR), which was distributed separately.
Directed Coleman highlighted 4he components of the CAFR, including
ManagemenYs Discussion and Analysis and basic financial statements.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:17 p.m,
APPROV D this� y of August, 2014.
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R O ES, AIR Da � Ile Daskam, City Clerk
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