HomeMy WebLinkAbout08-14-2014 LES GOVE COMMUNITY CAMPUS COMMITTEE AGENDALes Gove Community Campus
August 14, 2014 - 3:00 PM
Annex Conference Room 2
AGENDA
I. CALL TO ORDER
A. RoII CaII
B. Announcements
C. Agenda Modifications
11. CONSENT AGENDA
A. Minutes - April 23, 2014* (Tate)
111. DISCUSSION ITEMS
A. Proposed Youth & Teen Center /Community Center Concept* (Snyder)
B. Future Planning Efforts for Les Gove Community Campus* (Snyder)
C. Action Tracking Matrix* (Wagner)
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Minutes - April 23, 2014 August 5, 2014
Department: Attachments: Budget Impact:
Community Development & M inutes- April 23, 2014 $0
Public Works
Administrative Recommendation:
Les Gove Community Campus Committee to approve the minutes from the April 23,
2014 Les Gove Community Campus meeting as written.
Background Summary:
Reviewed by Council Committees:
Councilmember: Wagner
Meeting Date: August 14, 2014
Staff: Tate
Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 20
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I. CALL TO ORDER
Les Gove Community Campus
April 23, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
Chair Rich Wagner called the meeting to order at 5:02 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice -Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Nancy Backus; Director of
Administration Michael Hursh; Parks, Arts and Recreation Director
Daryl Faber; Director of Community Development and Public Works
Kevin Snyder; Assistant Director of Community Development Services
Jeff Tate; Finance Director Shelley Coleman; IT Director Ron
Tiedeman; City Attorney Dan Heid; Assistant Police Chief Bill Pierson;
Commander of Administrative Services Jamie Sidell; and Office
Assistant Sue Van Slyke.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
11. CONSENT AGENDA
A. Minutes - February 26, 2014 (Tate)
Les Gove Community Campus Committee approved the minutes from
the February 26, 2014 Les Gove Community Campus meeting as
written.
Member Osborne moved and Vice -Chair Wales seconded to
approved the February 26, 2104 minutes as written.
Motion carried unanimously. 3 -0
CA.A
Page 1 of 3
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III. DISCUSSION ITEMS
CA.A
A. Review New Council Workshop Format (Wagner /Heid)
Chair Wagner suggested that the Les Gove Community Campus
Committee become an ad hoc committee of City Council.
B. State Grant for Community Center (Hursh /Faber)
Finance Director Shelley Coleman informed the Committee that the $3
million state grant for the Community Center is secure and under
contract. The funds should be committed by June 2015. Director
Hursh suggested that a progress report be sent to Senator Joe Fain
by the end of 2014.
C. King County Green Space Funding (Faber /Snyder)
Park, Arts and Recreation Director Daryl Faber stated that the correct
title of this program is King County Conservation Futures. Funds from
this program are restricted to parks and open space. He informed the
Committee that if there are buildings on a purchased site, they must
be removed within a 2 year period. Also, it could be possible to
transfer the grant funds to another property as long as it is adjacent to
the originally purchased property or part of the same system.
D. Security Cameras on Les Gove Campus (Faber /Lee)
Discussion was held regarding security at the Les Gove Community
Campus. The Committee voiced their desire to install additional
cameras, place signs with security content, consider additional lighting
in areas of the park that are secluded and open up narrow pathways
which will provide more visibility to the police department. IT Director
Ron Tiedeman discussed the City's current system in regards to
cameras and what IT could assist with in the future. The Committee
requested that the various experts from the City's departments
collaborate and return to the Committee with a proposal regarding
these issues.
Director Faber presented a hand out for the Les Gove Summer
Security Action Plan. Assistant Police Chief Bill Pierson informed the
Committee that Officer Jason Blake is being assigned to the Les
Gove Community Campus to provide increased visibility of the police
department on campus and review security issues. The police
department will be ramping up their presence on campus with the
upcoming seasonal influx of citizens.
It was also suggested that coordinating with the King County Public
Library and Auburn Youth Resources in regards to the Committees
concerns with security on campus would be advantageous to all
parties.
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E. Action Tracking Matrix (Wagner)
The Action Tracking Matrix was briefly discussed. Current changes to
be made are to change all 3/26/2014 review dates to 5/28/14 and
eliminate all dates in the Estimated Completion Date column. The
matrix will be further reviewed at the next Les Gove Community
Campus meeting on May 28, 2014 and dates will be entered in the
Estimated Competition Date column.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 5:41 p.m.
APPROVED THIS day of , 2014
Rich Wagner, Chair
Sue Van Slyke, Office Assistant
CA.A
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DI.A
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Proposed Youth & Teen Center /Community Center Concept August 5, 2014
Department: Attachments: Budget Impact:
Community Development & Proposed Youth &Teen Center /Community $0
Public Works Center Concept Memo
Auburn Community Center and Youth/Teen
Draft Concept
Conceptual Design and Construction Timeline
Pros and Consfcr Proposed Youth and Teen
Center
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Wagner
Meeting Date: August 14, 2014
Staff: Snyder
Item Number: DI.A
AUBURN * MORE THAN YOU IMAGINED Page 6 of 20
CITY OF
AUB_
WASHINGTON
DATE: August 7, 2014
TO:
Deputy Mayor Wagner, Les Gove Campus Committee
Councilmember Osborne, Les Gove Campus Committee
Councilmember Wales, Les Gove Campus Committee
Memorandum
FROM: Kevin Snyder, AICP, Director, Community Development and Public Works
CC: Nancy Backus, Mayor
Michael Hursh, Director of Administration
Daryl Faber, Parks, Arts and Recreation Director
Shelley Coleman, Finance Director
Dan Heid, City Attorney
Ron Tiedeman, Innovation and Technology Director
Jeff Tate, Assistant Director, Community Development Services
Ingrid Gaub, PE, City Engineer /Assistant Director, Engineering Services
SUBJECT: August 14, 2014 Meeting Agenda Item III.A - Discussion of Proposed Youth
& Teen Center /Community Center Concept
Subsequent to the City Council's decision in March 2014 to not proceed forward with
construction bidding for the Les Gove Community Center, City Administration and key
Department staff met several times to review potential other options. The outcome of
these meetings was a proposed Youth /Teen Center and Community Center option. This
option would consist of remodeling the existing Parks, Arts and Recreation offices into a
Youth /Teen Center and developing an adjacent two -story Community Center. Staff
believes that this approach could be conducted within the $9 million maximum budget
identified by the City Council through pragmatic decision - making on design features and
materials and economies of scale by colocation of services, functions and assets.
On June 18, 2014 Mayor Backus sent an email to the City Council indicating her and
Deputy Mayor Wagner's support for this proposal and asking for direct feedback to her
on the proposal. This email included a document prepared by the Auburn Parks, Arts
DI.A Page 7 of 20
and Recreation Department that provided a concept overview as well as operational
features and benefits (Attachment 1). Please note that the conceptual ideas expressed
in this document (e.g. community center square footage and features for both centers)
will need to be refined during the design process and may be modified.
Staff have prepared a draft conceptual design and construction Gantt Chart for key
tasks only pertaining to the development of the Youth /Teen Center and Community
Center (Attachment 2). The draft conceptual Gantt Chart balances aggressiveness with
practical realism. However, because City staff has not had the opportunity to review this
timeline with the City selected architectural and engineering (A/E) team, some or all of
the key tasks may need to be shortened or extended following this consultation. In
addition, this Chart proposes strategic check -ins with the entire City Council during the
design process rather than a continuous engagement with the Les Gove Campus
Committee that occurred during the previous community center design effort.
Staff has also prepared a pros /cons list (Attachment 3) addressing opportunities and
concerns for design and construction efforts for the proposed Youth & Teen
Center /Community Center Concept. Please note that this list is not exhaustive.
Staff will present more information on ideas, issues, opportunities and constraints for
the proposed Youth/Teen Center and Community Center option at the Committee's
August 14th meeting.
2
DI.A Page 8 of 20
Attachment 1
Auburn Community Center and Youth /Teen Center
Draft Concept - June zozy.
Based on feedback from the recent Imagine Auburn community meetings and discussion with the Auburn City Council,
there is a strong desire for a space for a Youth /Teen Center. With plans for a Community Center on hold, staff has been
brainstorming ideas for how best to satisfy the community and City's desire for a Community Center, the need for a
youth /teen center and the reality of the budget constraints associated with those projects.
An approach to consider would be to remodel and redevelop the existing Auburn Parks, Arts & Administration offices
into a Youth /Teen Center and attach a two -story Auburn Community Center to the Youth /Teen Center. The benefits of
this approach would be as follows:
• New construction and remodel of the Youth /Teen Center would be within the $g million budget.
• Allows City to utilize the $3 million grant from the State of Washington.
• Satisfies the desire of the community for activities for youth /teens that have a connection to an active
gymnasium.
• Design would be consistent with existing buildings.
• Consolidates the north end of Les Gove Park for active use for youth, teens, adults and seniors that spurs
intergenerational programming and creates an all -in -one building for community access.
• Preserves south end of the Les Gove Park as park open space or future active use to be determined.
• Satisfies the desire of our senior population for access to fitness equipment.
• Takes advantage of parking areas already in place.
• Consolidates front desk operations.
• Features an entrance from the parking lot and from the park.
Gravel Lot
23 Stalls
DI.A Page 9 of 20
Auburn Community Center (two story building) features:
• Community /Multi - purpose Room: A large 3 -bay community room (multi - purpose space) designed to
accommodate events for approximately 30o people will address the need for meeting and banquet space in
Auburn. Space will feature modern technology for training and workshops. Physical support spaces include
storage as well as a warming kitchen. The existing commercial kitchen will be available for both the Community
Center and Youth /Teen Center. The space will be dividable and can be rented and programmed with recreation,
education and enrichment classes using the entire space or as individual rooms. All rooms have views of the
park.
• Lobby /Lounge Area: The lobby /lounge area will serve as the main reception for the Auburn Community Center
and Youth /Teen Center. During private Community Center rentals, a separate entrance would be used for
access to the Youth /Teen Center. The lobby /lounge area will serve all populations for social gathering, informal
activities, waiting for transportation as well as registering for classes, activities and rentals. It will have access
from both the parking lot and the park, including a fireplace and public art.
• Outdoor Patio Area: The multi - purpose rooms will each have an outdoor patio area into the Park.
• Classrooms: Two (2) multi -use classrooms would be on the second floor and could accommodate up to 30
participants for recreation, education and enrichment classes, birthday parties, senior classes, and also will be
available for rental.
• Office Space: The Auburn Community Center would include administrative office space on the second floor for
the Parks, Arts & Recreation staff. Teen staff would have their offices in the Youth /Teen Center.
Teen /Youth Center features:
• Dedicated hangout space: An area for teens for socialization and fun with the ability to be programmed for
activities.
• Computer Lab: Lab space for computers to be used for homework help, SAT prep, resume and job assistance,
college and trade school applications, training and for creativity include videography and video production,
music and more.
• Shared Game Space: The area will include space for table games such as ping -pong, foosball or pool.
• Fitness Room: This area would serve teens, adults and senior to create a healthy and active Auburn.
Teaching Kitchen: The current kitchen at the Parks, Arts & Recreation office would be updated and remodeled
to create a teaching kitchen for youth and teen programs as well as other culturally diverse programs. The
kitchen would also serve the Auburn Community Center as a commercial kitchen option.
• Office Space for Teen Staff: The Teen /Youth Center would house two staff members as well as temporary staff
that are active with Teen programs.
DI.A Page 10 of 20
The re- envisioned Auburn Community Center and remodeled Youth /Teen Center (existing Parks, Arts & Recreation
Administration Building) concept will meet the same objectives as was envisioned with the Auburn Community and
Event Center (21,752 sq. ft.) proposed for the south end of Les Gove Park:
• Be the central gathering point in Auburn
• Contribute to community pride and foster a sense of community— create a community gathering place for
neighbors, family and friends
• Offer a broad range of activities promoting social interaction, especially with new residents of Auburn
• Provide a facility that is financially feasible, affordable for participants, and can generate revenue to offset a
portion of operating costs
• Create a sense of belonging and respect for all the people in the Auburn community.
• Bring a sense of vitality and spontaneity by having staff located at the Community Center. People registering
for activities will notice the possibilities for their use of the facility. Staff will be constantly exposed to the
Community Center so they will come up with activities to keep at the facility busy which will reduce the net cost
of operations. On -site staff will be able to manage the Community Center as well as perform their other duties,
reducing the cost of operations.
The re- tooled Auburn Community Center and remodeled Youth /Teen Center will serve the entire community and be
open year- round. It would be used for various health and wellness programs; multi - generational and multi - cultural
events; special events; family programs; art, craft and music; community education and specialty classes; expanded
youth and pre - school programs; meetings, receptions and events.
DI.A Page 11 of 20
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Attachment 2
DRAFT CONCEPTUAL Design & Construction Timeline for Youth /Teen Center & Community Center - Key Tasks Only
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Attachment 3
PROs /CONs for Proposed Youth & Teen Center /Community Center Concept
The following are pro and con statements prepared by City staff regarding the proposed
Youth & Teen Center /Community Center Concept. Please note that this is not an
exhaustive list of pro and con statements:
Pros
• Allows the City to maintain access to and use of the previous granted $3 million
State appropriation.
• Fulfills long -term interest by past and current Councils in providing community center
space and functions.
• Allows the City to deliver both a Youth and Teen Center and Community Center
within the Council's specified $9 million budget.
• Provides the redevelopment of the current Parks, Arts and Recreation Administration
space into a dedicated teen center with resources and services not currently
provided to youths and teens.
• Provides the opportunity for strategically sized banquet space and full kitchen and
catering facilities.
• Addresses input received during the Imagine Auburn process for increased attention
and investment in youth and teens.
• Supports economies of scale that should lead to better workload management and
budget efficiencies by colocation of major activity services in one common area of
the Campus.
• Provides the City with a new messaging opportunity to the community on the
benefits of this potential new investment approach.
• Provides new opportunities for and approaches to citizen engagement.
• Provides future development opportunities on the south end of the Campus that may
support or enhance potential future redevelopment of the recently acquired Herr
properties.
• Consolidates front desk operations avoiding the spreading out of limited staff and
other resources.
• Provides access to existing and future phase parking previously approved by the
City that will address some of the concept's parking requirements.
• May require traffic flow and circulation changes for 8th and 9th Street.
• May require design compromises and the balancing of the design aesthetics against
practical budget concerns to stay within the specified maximum budget.
• Provides opportunities for new project management approach by the City.
• To meet timeline and budget control expectations, City Council will need to be
involved at strategic check -ins rather than the continuous engagement by the Les
Gove Community Campus Committee that marked the previous design and
construction planning efforts.
D .A08/07/2014
Page 114 of 20
Cons
• Creates potential additional noise, traffic and quality of life issues for residents
immediately adjoining and surrounding the northern portion of the Les Gove
Campus.
• Requires additional commitment of effort and resources by the City and its
consultant team during the design development process that was not needed for the
previous location to gain perspective and knowledge on how residents on the north
end of the Campus may be affected.
• May require future investments by the City that were not needed for the previous
location to mitigate noise, traffic and other quality of life issues.
• Requires the addition of new parking spaces (number unknown at this point) on the
north end of the Campus.
• May increase parking congestion issues along 8th Street and 9th Street.
• May require traffic flow and circulation changes for 8th and 9th Street.
• May require design compromises and the balancing of the design aesthetics against
practical budget concerns to stay within the specified maximum budget.
• To meet timeline and budget control expectations, City Council will need to be
involved at strategic check -ins rather than the continuous engagement by the Les
Gove Community Campus Committee that marked the previous design and
construction planning efforts.
DI .A08/07/2014
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Future Planning Efforts for Les Gove Community Campus
Department: Attachments:
Community Development & Future Planning Effortsfor Les Gove
Public Works Community Campus
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Wagner
Meeting Date: August 14, 2014
Date:
August 5, 2014
Budget Impact:
$0
Staff: Snyder
Item Number: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED
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CITY OF
AUB_
WASHINGTON
DATE: August 7, 2014
TO:
Deputy Mayor Wagner, Les Gove Campus Committee
Councilmember Osborne, Les Gove Campus Committee
Councilmember Wales, Les Gove Campus Committee
Memorandum
FROM: Kevin Snyder, AICP, Director, Community Development and Public Works
CC: Nancy Backus, Mayor
Michael Hursh, Director of Administration
Daryl Faber, Parks, Arts and Recreation Director
Shelley Coleman, Finance Director
Dan Heid, City Attorney
Ron Tiedeman, Innovation and Technology Director
Jeff Tate, Assistant Director, Community Development Services
Ingrid Gaub, PE, City Engineer /Assistant Director, Engineering Services
SUBJECT: August 14, 2014 Meeting Agenda Item III.B - Discussion of Future Planning
Efforts for Les Gove Community Campus
The Les Gove Community Campus Committee and the City Council have previously
expressed interest in other improvements to the Les Gove Community Campus. This
interest has been heightened with the City's recent acquisition of the four properties
(often referred to as the Herr properties) adjacent to the Campus. The City Council, City
staff and the community would benefit from a comprehensive community dialogue about
short -term and long -term uses, activity centers and improvements to the Campus.
City Administration has approved the submittal of a decision package to the City Council
as part of the 2015/2016 Budget process for a campus master planning effort. If
approved, staff would anticipate that this master planning effort would be completed
during the 2015/2016 budget cycle. A Campus master plan will provide the Council,
Mayor, staff and the community with a vision for the build -out of the Campus in regards
DI.B Page 17 of 20
to preferred uses and activity centers along with short -term and long -term improvement
considerations that can be incorporated into future budgeting efforts.
Staff will present more information on ideas, issues, opportunities and constraints for
the proposed master planning effort at the Committee's August 14th meeting.
2
DI.B Page 18 of 20
DI.0
C=ITY or
AUBURN
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Action Tracking Matrix August 5, 2014
Department: Attachments: Budget Impact:
Community Development & Action Tracking Matrix $0
Public Works
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Wagner
Meeting Date: August 14, 2014
Staff: Wagner
Item Number: DI.0
AUBURN * MORE THAN YOU IMAGINED Page 19 of 20
Les Gove Community Campus Committee (LG3C) - Action Tracking Matrix *denotes a change
Status
Committee endorsed an approach that evaluates traffic
calming, fencing, etc.(TBD) instead of closure at this time.
Build off of previous traffic study but concentrate more
internally this time. Study on internal movement of people
through campus.
Meeting preparation and topics needed.
Enhance safety measures Set completion dates for after the
community meeting.
Need to draft questions relative to the Campus.
Is this survey necessary?
Need to draft questions relative to the Campus.
Plan how the property fits with the Campus, e.g. view into the
Park, green space, preservation of Big Daddy's.
Hold a potential special COW meeting. The next COW is
3/31/14. Retreat is planned for 4/5/14.
Estimated
Completion
Date
Next LG3C
Review Date
5/28/2014
5/28/2014
5/28/2014
7/23/2014
5/28/2014
0
CO
H
0
CO
H
Ongoing
5/28/2014
5/28/2014
0
CO
I-
Staff Lead
Sweeting
Sweeting
Faber
0
0
J
Hinman
Hinman
Hinman
Hursh
Hursh
Hursh
Wagner
Item Description
Deals Way Traffic and Pedestrian Safety
Traffic analysis of internal and neighborhood
issues
Les Gove Park neighborhood planning
meeting.
Campus security improvements
Citizens survey - Immediate community
Citizens survey - Second tier community
Citizens survey - Community Wide
Financing advice and partnership with King
County Housing Authority and National
Development Council
Work toward development of the Veteran's
and Human Services Center
Acquisition of Herr property on AWS
LGCC update to the COW /Retreat
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Page 20 of 20
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updated 2/20/14 1:10 pm by Rich Wagner