Loading...
HomeMy WebLinkAbout08-18-2014 SPECIAL CITY COUNCIL MEETING (3)crrror � Special City Council Meeting August 18, 2014 - 6:45 PM •" Auburn City Hall 1+WASH ING]'ON AGENDA CALL TO ORDER II. DISCUSSION ITEMS A. Special Presentation for Proposed Youth and Teen Center /Community Center Concept* (Snyder) III. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 11 C -M OF AUBURN WASH I NG1'( -)N AGENDA BILL APPROVAL FORM Agenda Subject: Special Presentation for Proposed Youth and Teen Center /Community Center Concept Department: Administration Attachments: M emc, eta Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember: Meeting Date: August 18, 2014 Date: August 7, 2014 Budget Impact: $0 Staff: Snyder Item Number: DI.A DI.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 11 CITY OF *� U -- WASHINGTON DATE: August 15, 2014 TO: Auburn City Council f'i -- �i�"'t Fa ga�qM1 FROM: Kevin Snyder, AICP, Director, Community Development and Public Works CC: Nancy Backus, Mayor Michael Hursh, Director of Administration Daryl Faber, Parks, Arts and Recreation Director Shelley Coleman, Finance Director Dan Heid, City Attorney Ron Tiedeman, Innovation and Technology Director Jeff Tate, Assistant Director, Community Development Services Ingrid Gaub, PE, City Engineer /Assistant Director, Engineering Services SUBJECT: August 18, 2014 Special Presentation to City Council - Proposed Youth & Teen Center /Community Center Concept Subsequent to the City Council's decision in March 2014 to not proceed forward with construction bidding for the Les Gave Community Center, City Administration and key Department staff met several times to review potential other options. The outcome of these meetings was a proposed Youth/Teen Center and Community Center option. This option would consist of remodeling the existing Parks, Arts and Recreation offices into a Youth/Teen Center and developing an adjacent two -story Community Center. Staff believes that this approach could be conducted within the $9 million maximum budget identified by the City Council through pragmatic decision- making on design features and materials and economies of scale by colocation of services, functions and assets. On June 18, 2014 Mayor Backus sent an email to the City Council indicating her and Deputy Mayor Wagner's support for this proposal and asking for direct feedback to her on the proposal. This email included a document prepared by the Auburn Parks, Arts and Recreation Department that provided a concept overview as well as operational features and benefits (Attachment 1). Please note that the conceptual ideas expressed DI.A Page 3 of 11 in this document (e.g. community center square footage and features for both centers) will need to be refined during the design process and may be modified. Staff have prepared a draft conceptual design and construction Gantt Chart for key tasks only pertaining to the development of the Youth/Teen Center and Community Center (Attachment 2). The draft conceptual Gantt Chart balances aggressiveness with practical realism. However, because City staff has not had the opportunity to review this timeline with the City selected architectural and engineering (A/E) team, some or all of the key tasks may need to be shortened or extended following this consultation. In addition, this Chart proposes strategic check -ins with the entire City Council during the design process rather than a continuous engagement with the Les Gove Campus Committee that occurred during the previous community center design effort. Staff has also prepared a pros /cons list (Attachment 3) addressing opportunities and concerns for design and construction efforts for the proposed Youth & Teen Center /Community Center Concept. Please note that this list is not exhaustive. The Les Gove Community Campus Committee met on August 14, 2014 to discuss the proposed Youth/Teen Center and Community Center option. Following its discussion, the Committee reviewed and recommended to the full Council the introduction and adoption of Resolution No. 5091 that expresses Council's support for the Youth/Teen Center and Community Center option. Resolution No. 5091 is currently scheduled for Council consideration during its August 18, 2014 regular meeting. A special presentation to the City Council on the proposed Youth/Teen Center and Community Center option is currently scheduled from 0:45 PM to 7:30 PM on August 18th. DI.A 2 Page 4 of 11 ATTACHMENT 1 Auburn Community Center and Youth/Teen Center Draft Concept - June 2074 Based on feedback from the recent imagine Auburn community meetings and discussion with the Auburn City Council, there is a strong desire for a space for a Youth/Teen Center. With plans for a Community Center on hold, staff has been brainstorming ideas for how best to satisfy the community and City's desire for a Community Center, the need for a youth /teen center and the reality of the budget constraints associated with those projects. An approach to consider would be to remodel and redevelop the existing Auburn Parks, Arts & Administration offices into a Youth/Teen Center and attach a two -story Auburn Community Center to the Youth/Teen Center. The benefits of this approach would be as follows: • New construction and remodel of the Youth/Teen Center would be within the $9 million budget. • Allows City to utilize the $3 million grant from the State of Washington. • Satisfies the desire of the community for activities for youth /teens that have a connection to an active gymnasium. • Design would be consistent with existing buildings. • Consolidates the north end of Les Gove Park for active use for youth, teens, adults and seniors that spurs intergenerational programming and creates an all -in -one building for community access. • Preserves south end of the Les Gove Park as park open space or future active use to be determined. • Satisfies the desire of our senior population for access to fitness equipment. • Takes advantage of parking areas already in place. • Consolidates front desk operations. • Features an entrance from the parking lot and from the park. DI.A Page 5 of 11 ATTACHMENT 1 Auburn Community Center (two story building) features: Community /Multi- purpose Room: A large 3 -bay community room (multi- purpose space) designed to accommodate events for approximately 300 people will address the need for meeting and banquet space in Auburn. Space will feature modern technology for training and workshops. Physical support spaces include storage as well as a warming kitchen. The existing commercial kitchen will be available for both the Community Center and Youth/Teen Center. The space will be dividable and can be rented and programmed with recreation, education and enrichment classes using the entire space or as individual rooms. All rooms have views of the park. Lobby /Lounge Area: The lobby /lounge area will serve as the main reception for the Auburn Community Center and Youth/Teen Center. During private Community Center rentals, a separate entrance would be used for access to the Youth/Teen Center. The lobby /lounge area will serve all populations for social gathering, informal activities, waiting for transportation as well as registering for classes, activities and rentals. It will have access from both the parking lot and the park, including a fireplace and public art. Outdoor Patio Area: The multi- purpose rooms will each have an outdoor patio area into the Park. Classrooms: Two (2) multi -use classrooms would be on the second floor and could accommodate up to 30 participants for recreation, education and enrichment classes, birthday parties, senior classes, and also will be available for rental. • Office Space: The Auburn Community Center would include administrative office space on the second floor for the Parks, Arts & Recreation staff. Teen staff would have their offices in the Youth/Teen Center. Teen /Youth Center features: • Dedicated hangout space: An area for teens for socialization and fun with the ability to be programmed for activities. • Computer Lab: Lab space for computers to be used for homework help, SAT prep, resume and job assistance, college and trade school applications, training and for creativity include videography and video production, music and more. • Shared Game Space: The area will include space for table games such as ping -pong, foosball or pool. • Fitness Room: This area would serve teens, adults and senior to create a healthy and active Auburn. • Teaching Kitchen: The current kitchen at the Parks, Arts & Recreation office would be updated and remodeled to create a teaching kitchen for youth and teen programs as well as other culturally diverse programs. The kitchen would also serve the Auburn Community Center as a commercial kitchen option. • Office Space for Teen Staff. The Teen /Youth Center would house two staff members as well as temporary staff that are active with Teen programs. DI.A Page 6 of 11 ATTACHMENT 1 The re- envisioned Auburn Community Center and remodeled Youth/Teen Center (existing Parks, Arts & Recreation Administration Building) concept will meet the same objectives as was envisioned with the Auburn Community and Event Center (21,752 sq. ft.) proposed for the south end of Les Gove Park: • Be the central gathering point in Auburn • Contribute to community pride and foster a sense of community — create a community gathering place for neighbors, family and friends • Offer a broad range of activities promoting social interaction, especially with new residents of Auburn • Provide a facility that is financially feasible, affordable for participants, and can generate revenue to offset a portion of operating costs • Create a sense of belonging and respect for all the people in the Auburn community. • Bring a sense of vitality and spontaneity by having staff located at the Community Center. People registering for activities will notice the possibilities for their use of the facility. Staff will be constantly exposed to the Community Center so they will come up with activities to keep at the facility busy which will reduce the net cost of operations. On -site staff will be able to manage the Community Center as well as perform their other duties, reducing the cost of operations. The re- tooled Auburn Community Center and remodeled Youth/Teen Center will serve the entire community and be open year - round. It would be used for various health and wellness programs; multi - generational and multi - cultural events; special events; family programs; art, craft and music; community education and specialty classes; expanded youth and pre - school programs; meetings, receptions and events. DI.A Page 7 of 11 7raac�aKa• �.}1t�w(, � t }"1 r :4 �14jw/IVIM . v c0 CD 00 0 n D f} 2 3 m z j DRAFT CONCEPTUAL Design & Construction Timeline for Youth/Teen Center & Community Center - Key Tasks Only ATTACHMENT 2 ID lSi< 'N -14 1m ' S f 'I S I 6Am i5 AW _151 Am 15 M 1 '1 5 'I 1& 1 h '1 '16 A, '10 1 JW '16 1 'Full City Council Ym6f16f14 1k1e611t3M4 pJ1e 2 �Bnefing nc11 erle 3 4 On-Going Public Wed illil 4 Wed 74M6 Awareness i �F1JE Cori - tSl� ecnlitmen p6 - _ Note: 17rk Development Conscllant lbug/11114 Fri 4 Timelines are CONCEPTUAL � Oneed 6 trart Finalization refined with Project 7 Councit design Wed itvarib Wed Stt+Bf Canr xruty Mon 1Q 19lt4 Fri Ilt211t4 ♦ t9f! As SUCh. timeframes may be shortened • extended. e En�gerrlerl! Na, 1 Y-& Mon1KYR iWIiii i 9 Auburn k 'rilor City Council ngagement Initial' BuildinglSite Mon 1113114 Fri 111115 10 Plans Development '% Design Update Wed IaI16 Wed 1!7115 • TR 11 o City Council Design Refinement Mon 1112115 Fn 2127115 12 No. 1 13 Council Revise+ of Mon 1126/15 Mon 1126115 ♦ 1/26 ran Business perations Plan Community Man 3!2/15 Fri 3129115 Ir�� 14 Engagement No 2 u sign Refinement Mon 37115 7us 3131115 rr o.2 160 "o design Update Wed - 3.'4115 Wed 31405 Ito • 3f4 16 City Council nal Resign Chea n Wed 411115 Wed 411115 ♦ 4/1 17 ith City Council lPermit Package Mon 416115 Mon 4M6 16 4/6 :a Isubmittal to City of [Auburn 19 errnit Package Mon 4. c_ - eview & Approval zo Con_truction S d Men 716'15 Fi 6!14113 Effort struction Contract Mon z1 royal Process Con ;truetion men 911U15 Aton &13116 inning of ' _ 6/17 12 23 24 Prc, rd Close Out Fli =6 Mon 96716 1 - - -- / Fri 5/14 DI.A Page 9 of 11 ATTACHMENT 3 PROs1CONs for Proposed Youth & Teen Center/Community Center Concept The following are pro and con statements prepared by City staff regarding the proposed Youth & Teen Center/Community Center Concept. Please note that this is not an exhaustive list of pro and con statements: Pros • Allows the City to maintain access to and use of the previous granted $3 million State appropriation. • Fulfills long -term interest by past and current Councils in providing community center space and functions. • Allows the City to deliver both a Youth and Teen Center and Community Center within the Council's specified $9 million budget. • Provides the redevelopment of the current Parks, Arts and Recreation Administration space into a dedicated teen center with resources and services not currently provided to youths and teens. • Provides the opportunity for strategically sized banquet space and full kitchen and catering facilities. • Addresses input received during the Imagine Auburn process for increased attention and investment in youth and teens. • Supports economies of scale that should lead to better workload management and budget efficiencies by coloration of major activity services in one common area of the Campus. • Provides the City with a new messaging opportunity to the community on the benefits of this potential new investment approach. • Provides new opportunities for and approaches to citizen engagement. • Provides future development opportunities on the south end of the Campus that may support or enhance potential future redevelopment of the recently acquired Herr properties. • Consolidates front desk operations avoiding the spreading out of limited staff and other resources. • Provides access to existing and future phase parking previously approved by the City that will address some of the concept's parking requirements. • May require traffic flow and circulation changes for 8th and 9th Street. • May require design compromises and the balancing of the design aesthetics against practical budget concerns to stay within the specified maximum budget. Provides opportunities for new project management approach by the City. To meet timeline and budget control expectations, City Council will need to be involved at strategic check -ins rather than the continuous engagement by the Les Gove Community Campus Committee that marked the previous design and construction planning efforts. DPA0712014 Page 10 of 11 ATTACHMENT 3 Cons • Creates potential additional noise, traffic and quality of life issues for residents immediately adjoining and surrounding the northern portion of the Les Gove Campus. • Requires additional commitment of effort and resources by the City and its consultant team during the design development process that was not needed for the previous location to gain perspective and knowledge on how residents on the north end of the Campus may be affected. • May require future investments by the City that were not needed for the previous location to mitigate noise, traffic and other quality of life issues. • Requires the addition of new parking spaces (number unknown at this point) on the north end of the Campus. • May increase parking congestion issues along 8th Street and 9th Street. • May require traffic flow and circulation changes for 8th and 9th Street. • May require design compromises and the balancing of the design aesthetics against practical budget concerns to stay within the specified maximum budget. • To meet timeline and budget control expectations, City Council will need to be involved at strategic check -ins rather than the continuous engagement by the Les Gove Community Campus Committee that marked the previous design and construction planning efforts. DO.AO712014 Page 11 of 11