HomeMy WebLinkAbout08-18-2014 SPECIAL CITY COUNCIL MEETING (3)crrror � Special City Council Meeting
August 18, 2014 - 6:45 PM
•" Auburn City Hall
1+WASH ING]'ON AGENDA
CALL TO ORDER
II. DISCUSSION ITEMS
A. Special Presentation for Proposed Youth and Teen Center /Community
Center Concept* (Snyder)
III. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 11
C -M OF
AUBURN
WASH I NG1'( -)N
AGENDA BILL APPROVAL FORM
Agenda Subject:
Special Presentation for Proposed Youth and Teen
Center /Community Center Concept
Department:
Administration
Attachments:
M emc, eta
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: August 18, 2014
Date:
August 7, 2014
Budget Impact:
$0
Staff: Snyder
Item Number: DI.A
DI.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 11
CITY OF *�
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-- WASHINGTON
DATE: August 15, 2014
TO: Auburn City Council
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FROM: Kevin Snyder, AICP, Director, Community Development and Public Works
CC: Nancy Backus, Mayor
Michael Hursh, Director of Administration
Daryl Faber, Parks, Arts and Recreation Director
Shelley Coleman, Finance Director
Dan Heid, City Attorney
Ron Tiedeman, Innovation and Technology Director
Jeff Tate, Assistant Director, Community Development Services
Ingrid Gaub, PE, City Engineer /Assistant Director, Engineering Services
SUBJECT: August 18, 2014 Special Presentation to City Council - Proposed Youth &
Teen Center /Community Center Concept
Subsequent to the City Council's decision in March 2014 to not proceed forward with
construction bidding for the Les Gave Community Center, City Administration and key
Department staff met several times to review potential other options. The outcome of
these meetings was a proposed Youth/Teen Center and Community Center option. This
option would consist of remodeling the existing Parks, Arts and Recreation offices into a
Youth/Teen Center and developing an adjacent two -story Community Center. Staff
believes that this approach could be conducted within the $9 million maximum budget
identified by the City Council through pragmatic decision- making on design features and
materials and economies of scale by colocation of services, functions and assets.
On June 18, 2014 Mayor Backus sent an email to the City Council indicating her and
Deputy Mayor Wagner's support for this proposal and asking for direct feedback to her
on the proposal. This email included a document prepared by the Auburn Parks, Arts
and Recreation Department that provided a concept overview as well as operational
features and benefits (Attachment 1). Please note that the conceptual ideas expressed
DI.A Page 3 of 11
in this document (e.g. community center square footage and features for both centers)
will need to be refined during the design process and may be modified.
Staff have prepared a draft conceptual design and construction Gantt Chart for key
tasks only pertaining to the development of the Youth/Teen Center and Community
Center (Attachment 2). The draft conceptual Gantt Chart balances aggressiveness with
practical realism. However, because City staff has not had the opportunity to review this
timeline with the City selected architectural and engineering (A/E) team, some or all of
the key tasks may need to be shortened or extended following this consultation. In
addition, this Chart proposes strategic check -ins with the entire City Council during the
design process rather than a continuous engagement with the Les Gove Campus
Committee that occurred during the previous community center design effort.
Staff has also prepared a pros /cons list (Attachment 3) addressing opportunities and
concerns for design and construction efforts for the proposed Youth & Teen
Center /Community Center Concept. Please note that this list is not exhaustive.
The Les Gove Community Campus Committee met on August 14, 2014 to discuss the
proposed Youth/Teen Center and Community Center option. Following its discussion,
the Committee reviewed and recommended to the full Council the introduction and
adoption of Resolution No. 5091 that expresses Council's support for the Youth/Teen
Center and Community Center option. Resolution No. 5091 is currently scheduled for
Council consideration during its August 18, 2014 regular meeting.
A special presentation to the City Council on the proposed Youth/Teen Center and
Community Center option is currently scheduled from 0:45 PM to 7:30 PM on August
18th.
DI.A 2 Page 4 of 11
ATTACHMENT 1
Auburn Community Center and Youth/Teen Center
Draft Concept - June 2074
Based on feedback from the recent imagine Auburn community meetings and discussion with the Auburn City
Council, there is a strong desire for a space for a Youth/Teen Center. With plans for a Community Center on hold, staff
has been brainstorming ideas for how best to satisfy the community and City's desire for a Community Center, the
need for a youth /teen center and the reality of the budget constraints associated with those projects.
An approach to consider would be to remodel and redevelop the existing Auburn Parks, Arts & Administration offices
into a Youth/Teen Center and attach a two -story Auburn Community Center to the Youth/Teen Center. The benefits of
this approach would be as follows:
• New construction and remodel of the Youth/Teen Center would be within the $9 million budget.
• Allows City to utilize the $3 million grant from the State of Washington.
• Satisfies the desire of the community for activities for youth /teens that have a connection to an active
gymnasium.
• Design would be consistent with existing buildings.
• Consolidates the north end of Les Gove Park for active use for youth, teens, adults and seniors that spurs
intergenerational programming and creates an all -in -one building for community access.
• Preserves south end of the Les Gove Park as park open space or future active use to be determined.
• Satisfies the desire of our senior population for access to fitness equipment.
• Takes advantage of parking areas already in place.
• Consolidates front desk operations.
• Features an entrance from the parking lot and from the park.
DI.A Page 5 of 11
ATTACHMENT 1
Auburn Community Center (two story building) features:
Community /Multi- purpose Room: A large 3 -bay community room (multi- purpose space) designed to
accommodate events for approximately 300 people will address the need for meeting and banquet space in
Auburn. Space will feature modern technology for training and workshops. Physical support spaces include
storage as well as a warming kitchen. The existing commercial kitchen will be available for both the
Community Center and Youth/Teen Center. The space will be dividable and can be rented and programmed
with recreation, education and enrichment classes using the entire space or as individual rooms. All rooms
have views of the park.
Lobby /Lounge Area: The lobby /lounge area will serve as the main reception for the Auburn Community
Center and Youth/Teen Center. During private Community Center rentals, a separate entrance would be used
for access to the Youth/Teen Center. The lobby /lounge area will serve all populations for social gathering,
informal activities, waiting for transportation as well as registering for classes, activities and rentals. It will have
access from both the parking lot and the park, including a fireplace and public art.
Outdoor Patio Area: The multi- purpose rooms will each have an outdoor patio area into the Park.
Classrooms: Two (2) multi -use classrooms would be on the second floor and could accommodate up to 30
participants for recreation, education and enrichment classes, birthday parties, senior classes, and also will be
available for rental.
• Office Space: The Auburn Community Center would include administrative office space on the second floor
for the Parks, Arts & Recreation staff. Teen staff would have their offices in the Youth/Teen Center.
Teen /Youth Center features:
• Dedicated hangout space: An area for teens for socialization and fun with the ability to be programmed for
activities.
• Computer Lab: Lab space for computers to be used for homework help, SAT prep, resume and job assistance,
college and trade school applications, training and for creativity include videography and video production,
music and more.
• Shared Game Space: The area will include space for table games such as ping -pong, foosball or pool.
• Fitness Room: This area would serve teens, adults and senior to create a healthy and active Auburn.
• Teaching Kitchen: The current kitchen at the Parks, Arts & Recreation office would be updated and
remodeled to create a teaching kitchen for youth and teen programs as well as other culturally diverse
programs. The kitchen would also serve the Auburn Community Center as a commercial kitchen option.
• Office Space for Teen Staff. The Teen /Youth Center would house two staff members as well as temporary
staff that are active with Teen programs.
DI.A Page 6 of 11
ATTACHMENT 1
The re- envisioned Auburn Community Center and remodeled Youth/Teen Center (existing Parks, Arts & Recreation
Administration Building) concept will meet the same objectives as was envisioned with the Auburn Community and
Event Center (21,752 sq. ft.) proposed for the south end of Les Gove Park:
• Be the central gathering point in Auburn
• Contribute to community pride and foster a sense of community — create a community gathering place for
neighbors, family and friends
• Offer a broad range of activities promoting social interaction, especially with new residents of Auburn
• Provide a facility that is financially feasible, affordable for participants, and can generate revenue to offset a
portion of operating costs
• Create a sense of belonging and respect for all the people in the Auburn community.
• Bring a sense of vitality and spontaneity by having staff located at the Community Center. People registering
for activities will notice the possibilities for their use of the facility. Staff will be constantly exposed to the
Community Center so they will come up with activities to keep at the facility busy which will reduce the net
cost of operations. On -site staff will be able to manage the Community Center as well as perform their other
duties, reducing the cost of operations.
The re- tooled Auburn Community Center and remodeled Youth/Teen Center will serve the entire community and be
open year - round. It would be used for various health and wellness programs; multi - generational and multi - cultural
events; special events; family programs; art, craft and music; community education and specialty classes; expanded
youth and pre - school programs; meetings, receptions and events.
DI.A Page 7 of 11
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DRAFT CONCEPTUAL Design & Construction Timeline for Youth/Teen Center & Community Center - Key Tasks Only
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DI.A Page 9 of 11
ATTACHMENT 3
PROs1CONs for Proposed Youth & Teen Center/Community Center Concept
The following are pro and con statements prepared by City staff regarding the proposed
Youth & Teen Center/Community Center Concept. Please note that this is not an
exhaustive list of pro and con statements:
Pros
• Allows the City to maintain access to and use of the previous granted $3 million
State appropriation.
• Fulfills long -term interest by past and current Councils in providing community center
space and functions.
• Allows the City to deliver both a Youth and Teen Center and Community Center
within the Council's specified $9 million budget.
• Provides the redevelopment of the current Parks, Arts and Recreation Administration
space into a dedicated teen center with resources and services not currently
provided to youths and teens.
• Provides the opportunity for strategically sized banquet space and full kitchen and
catering facilities.
• Addresses input received during the Imagine Auburn process for increased attention
and investment in youth and teens.
• Supports economies of scale that should lead to better workload management and
budget efficiencies by coloration of major activity services in one common area of
the Campus.
• Provides the City with a new messaging opportunity to the community on the
benefits of this potential new investment approach.
• Provides new opportunities for and approaches to citizen engagement.
• Provides future development opportunities on the south end of the Campus that may
support or enhance potential future redevelopment of the recently acquired Herr
properties.
• Consolidates front desk operations avoiding the spreading out of limited staff and
other resources.
• Provides access to existing and future phase parking previously approved by the
City that will address some of the concept's parking requirements.
• May require traffic flow and circulation changes for 8th and 9th Street.
• May require design compromises and the balancing of the design aesthetics against
practical budget concerns to stay within the specified maximum budget.
Provides opportunities for new project management approach by the City.
To meet timeline and budget control expectations, City Council will need to be
involved at strategic check -ins rather than the continuous engagement by the Les
Gove Community Campus Committee that marked the previous design and
construction planning efforts.
DPA0712014 Page 10 of 11
ATTACHMENT 3
Cons
• Creates potential additional noise, traffic and quality of life issues for residents
immediately adjoining and surrounding the northern portion of the Les Gove
Campus.
• Requires additional commitment of effort and resources by the City and its
consultant team during the design development process that was not needed for the
previous location to gain perspective and knowledge on how residents on the north
end of the Campus may be affected.
• May require future investments by the City that were not needed for the previous
location to mitigate noise, traffic and other quality of life issues.
• Requires the addition of new parking spaces (number unknown at this point) on the
north end of the Campus.
• May increase parking congestion issues along 8th Street and 9th Street.
• May require traffic flow and circulation changes for 8th and 9th Street.
• May require design compromises and the balancing of the design aesthetics against
practical budget concerns to stay within the specified maximum budget.
• To meet timeline and budget control expectations, City Council will need to be
involved at strategic check -ins rather than the continuous engagement by the Les
Gove Community Campus Committee that marked the previous design and
construction planning efforts.
DO.AO712014 Page 11 of 11