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Home My WebLink About07-14-2014(k*:[ TY 0I - - VASPnNGTONt CALL TO ORDER Planning and Community Development July 14, 2014 - 5:00 PM Annex Conference Room 2 MINUTES Chair Holman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the 2nd floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair John Holman, Vice -Chair Largo Wales and Member Yolanda Trout were present. Also present were Mayor Nancy Backus, Director of Community Development and Public Works Kevin Snyder, City Attorney Dan Heid, Director of Administration Michael Hursh, Assistant Director of Community Development Services Jeff Tate, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, Planning and Design Services Manager Elizabeth Chamberlain, Environmental Services Manager Chris Andersen, Engineering Aide Amber Mund, and Planning Secretary Tina Kriss. Members of the audience present: Blake Haddock, Colin Thorpe, Jessie Winkler of the USACE, Russ Campbell, and Robert Whale of the Auburn Reporter. B. Announcements Staff explained that an attachment has been provided to replace the Annotated Outline & Summary, attached to the Agenda Bill to Resolution No. 4959. C. Agenda Modifications There was one agenda modification transmitted to the Agenda under III. ACTION: III. B. Resolution No. 5084 A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and the City Clerk of the City of Auburn to enter into an Interlocal Cooperation Agreement between the City and King County, for the purposes of administering the Federal Home Investment Partnership Program (Home). CONSENT AGENDA Page 1 of 6 A. Minutes - June 23, 2014 (Tate) Vice -Chair Wales moved and Member Trout seconded to approve the June 23, 2014 Planning and Community Development Committee minutes as written. Motion carried unanimously. 3 -0 III. ACTION A. Resolution No. 4959 Environmental Services Manager Chris Andersen introduced Jessie Winkler, Chief of the US Army Corps of Engineers ( USACE), Seattle District who is active in assisting in the partnership of design and construction between the USACE and the City of Auburn. An introduction was also provided for Michael P. Stronger, AICP, of Maul Foster Alongi, who is assisting the City with project management. Environmental Services Manager Chris Andersen distributed a handout overview depicting the project location, key restoration outline, and highlights the partners participating financially in support of the project. The Committee and staff reviewed changes within the Annotated Outline and Summary, deleting the suspension provision in Article II previously included. If the bid were to come in exceeding the government cost estimate budgeted by the USACE or the City, there would be no obligation to award the contract. Staff pointed out that the only change that may be made to the Project Partnership Agreement is that the signatory for the USACE as there will be a change of command this month for Colonel Bruce A. Estok. The Committee and staff reviewed the crediting and funding sources, cost sharing, and project costs. The total cost estimate developed and projected by the USACE is $5,738,048.00. The Committee expressed their appreciation to the USACE in partnering with the City on the restoration project; providing support with budget and cost issues without jeopardizing quality to produce a successful project to build on in the future. Staff reviewed the project timeline and moving Resolution No. 4959 to Public Works for discussion and to City Council for consideration at their July 21, 2014 meetings. The Committee was supportive of Resolution No. 4959. Vice -Chair Wales moved and Member Trout seconded to recommend City Council adopt Resolution No. 4959. Motion carried unanimously. 3 -0 Page 2 of 6 B. Resolution No. 5084 A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and the City Clerk of the City of Auburn to enter into an Interlocal Cooperation Agreement between the City and King County, for the purposes of administering the Federal Home Investment Partnership Program (Home). Director of Administration Michael Hursh provided the staff report on Resolution No. 5084. If adopted, Resolution No. 5084 would allow the City to renew the interlocal agreement with King County as a HOME partner. This Housing and urban Development program is specifically designed to address affordable housing in communities and support for developers that can meet the local goals. Passage of the agreement will also renew the City's seat on the Joint Recommendations Committee (RJC) of King County to maintain a position on the Consortium's official voting body. A discussion was held regarding the City's block grant funding received and HOME funds. The Committee was supportive of Resolution No. 5084. Vice -Chair Wales moved and Member Trout seconded to recommend City Council adopt Resolution No. 5084. Motion carried unanimously. 3 -0 IV. DISCUSSION ITEMS A. Resolution No. 5078 (Mund) Engineering Aide Amber Mund presented Resolution No 5078, setting the public hearing for Franchise Agreement No. 13 -28 Electronic Lightwave LLC for September 2, 2014 at 7:30 pm in Council Chambers. After review, the Committee had no questions regarding Franchise Agreement No. 13 -28 for Resolution No. 5078 to set the public hearing before City Council. B. Communal Housing Follow -Up Discussion (Tate) Discuss modifications to the communal residence program, policies, and regulations. Assistant Director of Community Development Services Jeff Tate opened the discussion on Communal Housing by providing a brief history regarding the City's Communal Housing program and the outcome of the Conditional Use Permit decisions that went before the Hearing Examiner May 28, 2014 regarding communal housing. He also updated the Committee that Council adopted Resolution No. 5079 establishing a moratorium on the acceptance or processing of applications for business licenses and other licenses, permits and approvals for communal residential rental housing. A public hearing Page 3 of 6 has been scheduled for July 21, 2014 to further consider the moratorium. Several questions were posed to the Committee to facilitate the conversation regarding communal residence standards and the city's rental housing standards. A discussion was held regarding family homes, group residence facilities, and residences that have a rehabilitation focus and the state rules and regulations. The Committee stated that while they do promote businesses, e.g. day cares, and other residence facilities, these businesses are required to have specific guidelines mandated by the state. Student rentals are not mandated by the state and do not require specific regulations, they are not monitored or regulated. A concern arises for student health, life /safety issues when rentals are not monitored or regulated, and without oversight it may not preserve neighborhoods. A discussion took place regarding the Hearing Examiner's conditions placed on the CUPs conditions and the possibility of using those conditions in a revised code. The Committee expressed their concern for the students living in these communal residences without oversight from the owners, the owners may not live locally. The Committee and staff discussed the option of using distance, the number of bedrooms, and student tracking as guidelines for communal residences. Staff pointed out that the implementation of any of any program that has multiple layers requires monitoring, tracking and review by City staff which may cycle every three months. Chair Holman invited members of the audience forward to comment on communal housing. Colin Thorpe, 31036 123rd Lane SE, Auburn Mr. Thorpe explained that he is on the board for the Village Square at Lea Hill Condominiums. There are two student rentals located in the complex; the neighbors enjoyed their homes before these student rentals were present and now believe they went from "heaven" to "hell ". An unknown number of students flow in and out of the homes with rotating tenants every three months. With no space between the homes the noise transfer is a nuisance. The owner of the student rental does not maintain his homes, pay the water bill, or Home Owners Association fees. With no resident parking the students take up the guest parking for everyone. Russ Campbell, 31606 126th Ave SE, Auburn Mr. Campbell distributed a letter submitted by Shao Xia Zhu and Gary Kiefer that included a letter by Robert DeWitt dated June 17, 2013. The letter was submitted as part of the public comment Page 4 of 6 response from the May 28, 2014 Hearing Examiner meeting. Mr. Campbell explained that Mr. Dewitt's letter points out that he limited his property rental, one person to each of the regular bedrooms. The letter also stated that the best use of the homes in the neighborhood is for auxiliary student housing, investors purchasing these homes, not young families. Mr. Campbell pointed out that 95% of the homes in Rainier Ridge neighborhood, based on the County records, have 4 or less bedrooms (54% with 3 or less bedrooms). After discussion, the Committee determined that they would like staff to provide language that would allow communal residences for 4 or fewer occupants, with the rentals spread out, and removing the option of applications for conditional use permits for over 4 occupants. Staff will draft code language to bring forward to the Planning Commission. C. Comprehensive Plan Update Overview (Chamberlain) Provide an overview of the comprehensive plan and amendment process. Planning and Design Services Manager Elizabeth Chamberlain provided an overview of the comprehensive plan amendment process, including how the state requirements and regional documents relate to Auburn's Comprehensive Plan update. The Committee and staff discussed the optional elements. Staff distributed a spreadsheet which shows the lead committee and staff which will provide the coordination for the various chapter updates. The deadline for the Comprehensive Plan update is June 30, 2015. D. Director's Report (Tate) Assistant Director Tate reported that a new Code Compliance Officer has been hired, Chris Barack. The city will be recruiting for a new Planner to focus on urban design, commercial projects, and pedestrian and parking issues as well as coordinating with the Auburn Downtown Association. Orion Aerospace has been issued a Certificate of Occupancy. They still have a few items to complete and will be coordinating with City staff. Indian/Victory Motorcycle of Auburn has also been issued their Certificate of Occupancy. The additional concrete pour to the 2nd floor of the Trek Apartments will take place on Tuesday. Developer Blake Haddock of La Quinta, CA introduced himself to the Committee and stated he purchased property in the Lakeland area Page 5 of 6 V and will be developing a residential subdivision. E. PCDC Status Matrix (Tate) A discussion was held regarding the pedestrian kiosks costs and a walking tour, no changes or additions to the PCDC Status Matrix were requested. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 7:25 p.m. Approved this 2014. ,,?ffT� day of Page 6 of 6