HomeMy WebLinkAbout08-20-2014C I'TY O F
CITY
WASHINGTON
AGENDA
REGULAR MEETING: 7:30am
CALL THE MEETING TO ORDER
ROLL CALL
Airport Advisory Board
Aug 20, 2014 7:30 AM
Airport Office
Conference Room 1
PUBLIC COMMENT: Members of the public may make comments at this time on any items not
appearing on the agenda that are of interest to the public and are within the jurisdiction of the
Board. Comments relating to items on today's agenda are to be taken at the time the item is
heard. Time allotted to each speaker is determined by the Board Chair; however, comments will
generally be limited to three minutes.
APPROVAL OF MINUTES: July 16th, 2014
PRESENTATIONS AND ROUTINE REPORTS:
1. REVIEW OF MATRIX ................................ ............................... ............................TAB 1
BOARD ACTION ITEMS:
3. NONE
BOARD GUIDANCE AND INFORMATION ITEMS:
4. AIRPORT MANAGER'S REPORT ............. ............................... ............................TAB 2
A. Noise Complaints
B. Occupancy Report
C. Review Fuel Operations
D. Airport Revenue Performance
SCHEDULE FOR UPCOMING MEETINGS: The Board Chair and Airport Manager shall
determine the agenda. Scheduled meetings of the Auburn Advisory Board are as follows:
• Regular Board Meeting — September 17, 2014, 7:30 AM: Auburn Airport Office Conference
Room 1, 506 23rd St, Auburn, WA 98002
• Regular Board Meeting — October 15, 2014, 7:30 AM: Auburn Airport Office Conference Room
1,50623 rd St, Auburn, WA 98002
ADJOURNMENT OF MEETING
Page 1 of 1
Auburn Airport Advisory Board Notes for July 16, 2014
Board Members Present:
Mark Babcock -Chair
Don Peters
John Theisen
Josh Clearman
Bob Jones
Visitors:
Jim Flynn - WPA
Bob Myers — Airport tenant
Kathy Gleason- Auburn Resident
Wayne Johnson- Auburn Resident
Meeting Date: July 16, 2014
Time: 7:30 A.M.
City Staff Present:
Shelley Coleman, Airport Supervisor
Bill Peloza, City of Auburn, Councilmember
Airport Management Present:
Jamelle Garcia
Kasey Maiorca
Linda Eskesen
Place: Auburn Municipal Airport, 506 23rd St. NE., Conference Room 1
Public Comment: None.
Approval of Minutes: A motion was made and seconded to adopt the Advisory Board minutes of June 18, 2014.
Presentations and Routine Reports:
1. Airport Branding - Mr. Maiorca presented a variety of ideas showcasing branding of the Auburn Airport on all signs. Vinyl
graphics could easily be applied to existing signs stated Mr. Maiorca. Cost for the branding would be $4,040.00, and would
include airport signage for buildings, hangars, information signs that all tie into the central concept of the
airport.
2. Review of Airport Budget Performance- Ms. Coleman distributed a working capital statement for May. A review of the
report followed. A suggestion was made to include year to date and year to date actual in the working capital statement
for clarity. Ms. Coleman said she would bring the financial report that is presented to Council. After a brief discussion about
the Airport Enterprise Fund, current cash flow and upcoming expenses, Ms. Coleman stated she would like to have at least
60 days of working capital available in the Enterprise Fund.
3. Review of Matrix —done
Board Action Items —
1. None
Board Guidance and Information Items-
1. Airport Asphalt Repair and Seal- This project is substantially FAA /State eligible and grants have been submitted
to both agencies. There are areas which are not eligible for grant funding. As an example there is approx. 50 feet
of the taxi lanes between the hangars and some access road areas which are not eligible. These areas are
identified on the Engineers Estimate worksheet. There are sound reasons to complete these non - eligible areas
providing the airport enterprise fund can support this project. At both the Federal and State level asphalt
preservation is given high priority and scores high on the grant process. It is less expensive to preserve what is in
good shape than to rehabilitate or reconstruct asphalt after it has deteriorated.
2. Update on Proposed Hangar Row 3 Enclosure Project- Mr. Maiorca stated Rupert Engineering has completed 90%
of the plan set. One cost estimate from Waters and Woods has been received. The interior and hangar doors will be made
of aluminum which would be easily maintained. Firewalls will be installed as required by City code.
3. Airport Manager's Report -
Topic A: Noise Complaints
Number of complaints: 8
Number of complainants: 1
Topic B: Occupancy Report
Type
Occupied
Percentage
Change
Open hangar
57
67%
+2
Open Twin hangar
4
67%
-1
Row 9 -10
40
100%
0
Row 2
14
100%
0
Tie Down
35
39%
0
Storage Units
7
58%
0
Topic C: Fuel Prices
Fuel price at Auburn increased slightly from last month, due to rising fuel prices.
• Regular Board Meeting — August 20th, 2014, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23rd St.
NE, Auburn, WA 98002.
Adjournment of Meeting - 9:26 A.M.
Respectfully submitted,
Aviation Management Group, LLC
On behalf of the City of Auburn
Last Revision Date:8/15/14 AIRPORT ADVISORY BOARD - PROJECT TRACKING WORKSHEET
LEAD
PROJECT
CURRENT STATUS
WHAT'S NEXT
START
NEXT
EST.
Est.
DESCRIPTION
DATE
REVIEW
COMPL
COST
DATE
DATE
Projects
11
Airport
City Staff/
Awaiting submission of draft to FAA. AMG
90 days after submittal. Draft will be returned with
11/2012
9/17/2014
3131115
$225,000
Master Plan
CW /AMG
received draft copy of ALP 8/14/14. Awaiting draft
continents then completed Master Plan submitted
Mid -Term
Master Plan copies. CW has not completed
to City of Aubum for approval
Update
expense /revenue projections. That will be added to
the document before FAA submittal. ETA on
submittal is End of August.
19
City Staff
506 Building Update
Building is complete.
11/2013
8/20/2014
8/8/2014
TBD
21
AMG
Wildlife Hazard
Biologist surveys are ongoing as per scope of work.
Wait for observations to conclude at end of the
12/2013
11/19/2014
3131115
$76.100
Assessment
year.
25
AMG
Airport Asphalt
Work is underway. Runway, North and South
All work is scheduled to be completed by 9/5/14
02/2014
9/17/2014
12/31/14
$721.000
Repair & Seal
ramps are prepped and ready for slurry coat.
Business Development
27
City Staff
Helicopter School
City Staff to evaluate /prepare RFP for prospective
On Hold until master plan completion and approval
08/2013
12/17/2014
Ongoing
N/A
west side rotorcraft operations area.
36
AMG
Airport Branding
Contract is being prepared for City of Auburn to be
Execute contract and begin work.
6/2014
9/17/2014
12/31/14
$4.500
coordinated and signed by the Mayor.
35
AMG
506 Building
AMG has solicited multiple flight schools to rent
Follow up on contacts made and possible
08/2014
9/17/2014
12/31/14
N/A
back 600 sqft.
expansion into aviation related activities vs
aeronautical use.
28
AMG
Galvin
Correspondence sent regarding rental of back
Continue communication with Galvin. AMG has
01/2014
9/17/2014
TBD
TBD
600sgft of 506 building. They are interested but
advised Galvin that we have begun solicitation of
cannot commit at this time.
the space to other companies.
31
AMG
Row 3 Hangar
Permit issued. Waters & Woods construction bid is
AMG is reviewing fire notification bids and will
02/2014
9/17/2014
Summer
$60 -$90k
Development
under revision to change scope to three hangar bays
make recommendation to City.
2014
on west end. Three bids for the fire notification
system were received.
34
AMG
AFS Building
Building is for sale. Mr. Garcia has contacted Mr.
Mr. Garcia after meeting with Mr. Kopp will
06/2014
9/17/2014
Ongoing
TBD
Kopp to discuss purchase options. AMG is
construct a business plan for City or Private
soliciting potential tenants and buyers.
purchase options.
Other Items
13
Board Only
General Airport
Event for Auburn Days was a success. There was a
Next year's Auburn Days plan is to invite model
01/2012
2/18/15
Ongoing
TBD
Events (Outreach)
large turnout of both pilots and non- pilots.
trains, specialty automobiles and vintage or special
use aircraft and food vendors and entertainment.
32
City
Communications
??
??
03/2014
9/17/2014
TBD
TBD
Infrastructure
Auburn Airport
Airport Managers
Topic A: NOISE COMPLAINTS
Number of Complaints Since Last Meeting: 12
Number of Complainants:
Location: 1 Mile SW of Airport
Auburn Airport
Airport Managers
Topic B:
Occupancy Report
Type
Occupied
Percentage
Change
Open Hangar
61
72%
+4
Open Twin Hangar
3
50%
-1
Row 9 -10
40
100%
0
Row 2
14
100%
0
Tie Down
34
38%
0
Storage Units
7
58%
0
Auburn Airport
Airport Managers
Topic C: REVIEW FUEL PRICES
Topic D:
Run: 8/15/2014
12:11 PM
Account
Income
Hangar Row 2
Hangar Row 3 -7
Hangar Row 8
Hangar Rows 9110
Tie Down
Transient
Storage
Vehicle Parking 362 -502
Property Lease 362 -501
Building Lease 362 -501
Miscellaneous Airport Income
Late Fees 362.502
Security Fee 341 -930
Gate Card 369 -900
Wait List Fee 369 -900
Fuel Commissions Income 344 -604
Auburn Airport
Airport Managers Rer
AIRPORT REVENUE PERFORMANCE
Aviation Management Group, LLG
One -Year Budget Performance Report
All Departments Consolidated
For the Month Ending: 7131/2014
Actual Budgeted Variance Pct
Page: 1
Year -To -Date: 110112014- 7/31 12014
Actual Budgeted Variance Pet
4,053,14
4,000.00
53.14
1.3 %
28,371.98
28,000.00
371.98
1.3%
10,522.56
8,666.67
1,855.89
21.4%
74,496.00
60,666.69
13,829.31
22.8%
1,087.10
1,000.00
87.10
8.7%
8,044.54
7,000.00
1,044.54
14.9%
10,135.01
15,000.00
1,135.04
7.G %
115,39G.01
105,000.00
10,390.01
9.9 96
2,430.48
2,333.33
97.15
4.2 %
15,798.11
16.333.31
- 535,20
-3.3%
80.00
0.00
80.00
0.0 %
417.81
0.00
417.81
0.0%
850.09
833.33
16.76
2.0%
6,241.30
5,833.31
407.99
7.0%
341.25
208.33
132.92
63.8%
3,202.50
1,458.31
1,744.19
119.6%
15,210.44
15,000.00
210.44
1,4%
106,073.08
105,000.00
1.073.08
1.0%
758.25
1,250.00
- 491.75
-39.3%
6,307.75
8,750.00
- 2,442.25
-27.9%
0.00
166.67
- 166.67
-100.0%
250.00
1,166.69
- 916.69
-78.6%
105.00
83.33
21.67
26.0%
1,350.00
583.31
766,69
131.4%
1,337.50
1,250.00
87.50
7.0%
9,517.50
8,750.00
767.50
8.8%
25.00
41.67
-18.67
-40.0%
300.00
291.69
8.31
2.8%
300.00
0.00
300.00
0.0%
450.00
0.00
450.00
0.0%
4,140.80
1,000.00
3,140.80
314.1 %
5,080.41
7,000.00
- 1,919.59
-27.4%
Total Income, 57,376.62 50;833 33 6.543 29 12.9% 381,297.59 355.833 31 25,464.28 72%