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CALL TO ORDER
Municipal Services Committee
August 11, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
Chair Peloza called the meeting to order at 3:30 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne
and Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Assistant Chief of Police Bill
Pierson, Innovation & Technology Director Ron Tiedeman,
Community Development and Public Works Director Kevin Snyder,
Public Works Assistant Director Randy Bailey, Human Resources
and Risk Management Director Rob Roscoe, City Attorney Dan
Heid, Finance Director Shelley Coleman, Parks, Arts & Recreation
Director Daryl Faber and Police Secretary/Scribe Heather Shaw.
Others present: Auburn Reporter representative Robert Whale,
Auburn Valley Humane Society President Don Edwards and Auburn
Valley Humane Society Executive Director Phil Morgan.
B. Announcements
C. Agenda Modifications
CONSENT AGENDA
A. July 28, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3 -0
III. ACTION
A. Resolution No. 5089 - Data Service Change (Tiedeman)
Innovation & Technology Director Ron Tiedeman briefed the
committee on Resolution No. 5089 which authorizes the Mayor to
execute a five year contract with Comcast for phone and internet
data services. The city's current data and internet services aWage 1 of 4
provided by 3 service providers, all of which have contracts that are
expiring in 2014. Through a competitive bidding process, Comcast
came back with a significant upgrade proposal including 50 MB of
internet service at City Hall with a redundant 20 MB at the Police
Department and an upgrade of phone services. Thus making it
three to four times faster than previous services provided. New
service costs will be an approximate annual increase of $10,000.00
per year due to adding the airport and police department, though the
proposed services provided are increased over what is currently
provided. Additionally, there was a considerable amount of savings
found through auditing our current records and services. This
additional service cost is offset due to additional service
cancellations estimating that we will cut even despite the new
service add -ons. Services to be provided at the airport would be a
minimum of 5 phones to start with as well as 20 MB of internet
service. Member DaCorsi inquired about the amount of time
provided in the agreement to review and discuss revisions prior to
invoice notice of changes. Director Tiedeman added that the
original agreement stated that the city would have thirty calendar
days from the invoice notice to provide Comcast with written notice
that the revisions made would adversely the city as their customer.
That has since been changed to sixty days to allow additional time
for the city to review and notify Comcast as necessary.
Vice Chair Osborne moved to forward Resolution No. 5089 to full
Council for consideration. Member DaCorsi seconded. Chair Peloza
concurred.
MOTION PASSED: 3 -0
IV. DISCUSSION ITEMS
A. Animal Control - City Codes (Lee)
Assistant Chief of Police, Bill Pierson provided the current animal
control codes and proposed revisions for discussion and review as
requested by the committee. Committee discussion followed where
specific sections of the current code were identified with proposed
changes throughout their review. Chair Peloza posed questions
regarding code section 6.35.020 which led to additional discussion
pertaining to dangerous dog licensing and registration as well as
how many dangerous dogs are registered within the city. City
Attorney Dan Heid offered to provide that information at the next
municipal services meeting. Vice Chair Osborne inquired as to what
caused the request for revisions within the current code. Assistant
Chief Pierson informed the committee that the police department
identified portions of the process that needed to be cleaned up to
ensure that a proper process was in place in moving forward that
clearly outlined what the city's due process is. Additional committee
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discussion followed while reviewing the proposed revisions to the code.
The committee reviewed the proposed revisions to city code
6.01.070(b). The language and timelines were addressed and it was
decided that additional changes were needed to be made by the city
attorney to clarify the code further.
In addition, Phil Morgan, AVHS Director, provided the committee with a draft
revision to the Impound Document (rules and procedures) that will be
provided to pet owners with the release of their animal. This topic with code
revisions will be discussed at the next MSC meeting on 25 August.
B. Shopping Carts (Bailey)
Assistant Director of Public Works, Randy Bailey, updated the
committee on the shopping cart program costs by providing a
breakdown of invoice collection and subsequent costs incurred by the
city. Chair Peloza suggested that the committee make an agenda item
for the next council meeting to disband the shopping cart program.
Mayor Backus recommended that the motion be addressed at the next
municipal services meeting so that the committee can review the
current ordinance.
Current costs exceed the revenue of the program. This topic will come
back to the committee for final review /options for the program.
C. Cemetery Update (Faber)
Parks, Arts and Recreation Director, Daryl Faber provided an update on
the cemetery including a second quarter status. Faber reports
that there was an operating loss of $27,980.00 compared to an
operating loss of $3,089.00 for the previous year. Additionally, year
to date services provided have increased from 109 in 2013 to 116 in
2014. Cremations have outnumbered burials and staff is watching the
trend to ensure that they price burial lots appropriately as burials
bring in more revenue than cremations. Director Faber also mentioned
that they are working with city department, planning and
public works to determine whether two decommissioned wells could
be used for irrigation purposes to save money to the city on the
cemetery's water bill.
D. Pet Licensing Program /AVHS Board Review (Coleman)
Finance Director Shelley Coleman reported that pet license sales are
slightly ahead of where we were year to date last year though it does
not appear that we will meet the 2014 budget goal of
$240,000.00. Chair Peloza addressed that the city is not getting the
impact from the veterinary clinics as they previously thought they would.
In response, Auburn Valley Humane Society's Executive Director, Phil
Morgan mentioned that many local veterinary clinics are struggling with
King County's push to have animals vaccinated for rabies. Committee
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discussion followed regarding additional suggestions on how to raise
awareness and provide additional promotions for pet licensing.
E. 200 -62 Vacation Leave Policy Revision (Roscoe)
Policy 200 -62
Human Resources and Risk Management Director Rob Roscoe
reported on the vacation leave policy proposed revisions to include
the mayor in with the department heads to the policy.
F. Project Matrix
The following updates were identified for the Project Matrix:
Item 24P: Review date changed to 05/2015.
Item 31 P: Review date changed to 10/27/2014.
Item 31: Review date changed to 08/25/2014.
Item 61: Review date changed to 10/27/2014.
V. ADJOURNMENT
The meeting was adjourned at 5:16 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, August 25,
2014 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main
Street, Auburn, WA.
Signed this *2.S35 day of August, 2014.
�� B' Peloza "Other Shaw, Police Secretary/Scribe
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