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Home My WebLink About07-28-2014 07-28-14Planning and Community CITY OR' "�° w''1�.�°. Development CITY VK July 28, 2014 - 5:00 PM -� -F wnsniNGTON'� Annex Conference Room 2 MINUTES CALL TO ORDER Chair Holman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the 2nd floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. Roll Call Chair John Holman, Vice -Chair Largo Wales and Member Yolanda Trout were present. Also present were Mayor Nancy Backus, Director of Community Development and Public Works Kevin Snyder, Assistant Director of Community Development Services Jeff Tate, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, and Community Development Secretary Tina Kriss. Members of the audience present: Robert Whale of the Auburn Reporter Announcements Presentation Status Update of Resolution No. 5003 Remedial Action Grant Agreement with the State Department of Ecology* (Snyder) Director Snyder briefed the Committee on the next steps and anticipated schedule for implementation of Resolution No. 5003, the Remedial Action Grant Agreement with the Department of Ecology. The Committee and staff discussed consultant services between the City of Auburn and Maul Foster & Alongi, Inc. for project administration of the grant. Staff explained that the next steps are to go forward to full City Council to ask that Council grant permission for the Mayor to enter into a Consultant Agreement with Maul Foster & Alongi for project administration services. The Committee was supportive of the request to go to full Council and determined they would take action on this item. Director Snyder stated that staff will bring this item before the Public Works Committee at their August 4, 2014 meeting for discussion before moving forward to full Council. Page 1 of 5 Vice -Chair Wales moved and Member Trout seconded to recommend City Council grant permission to enter into a Consultant Agreement with Maul Foster & Alongi, Inc., in the sum of $175,000.00, for consultant services. Motion carried unanimously. 3 -0 C. Agenda Modifications There are two agenda modifications transmitted to the agenda: I. B. ANNOUNCEMENTS: Presentation - Status Update of Resolution No. 5003 - Remedial Action Grant Agreement with the State Department of Ecology* (Snyder) Staff to brief and present the anticipated schedule and next steps for implementation of Resolution No. 5003; a Remedial Action Grant Agreement with the Department of Ecology. III. ACTION: B. Ordinance No. 6526* (Chamberlain) An Ordinance of the City of Auburn, Washington, amending section 19.04.070 of the Auburn City Council Code relating to traffic impact fee exemptions. CONSENT AGENDA A. Minutes - July 14, 2014 (Tate) Vice -Chair Wales moved and Member Trout seconded to approve the July 14, 2014 Planning and Community Development Committee minutes as written. Motion carried unanimously. 3 -0 ACTION A. Ordinance No. 6521 (Tate) Assistant Director Tate presented Ordinance No. 6521, an Ordinance of the City Council of the City of Auburn, Washington, amending Section 20.08.070 relating to term of telecommunications franchise leases. Staff provided a review of the Ordinance amending Section 20.08.070, to provide the City with authority to negotiate a longer term telecommunication franchise leases, 5, 10, 15 year or longer. After discussion, the Committee expressed Page 2 of 5 support of Ordinance No. 6521. Vice -Chair Wales moved and Member Trout seconded to recommend City Council adopt Ordinance No. 6521. Motion carried unanimously. 3 -0 B. Ordinance No. 6526 Assistant Director Tate provided background information on Ordinance No. 6526. Ordinance No. 6526 would provide an extension of the traffic impact fee exemptions for the Downtown Catalyst Area to December 31, 2016. After discussion of Ordinance No. 6526, the Committee determined they were supportive of the Ordinance. The Committee and staff discussed the location of the exemptions and the benefits of providing the incentive to developers. The Committee was in support of Ordinance No. 6526. Vice -Chair Wales moved and Member Trout seconded to recommend City Council adopt Ordinance No. 6526. Motion carried unanimously. 3 -0 IV. DISCUSSION ITEMS A. Short Plat Threshold Discussion (Tate) Continue to discuss modifying the City's short plat threshold to align with State Law. Assistant Director Tate reviewed the cost and regulations regarding subdivision and short subdivisions and the code changes that would increase the short plat threshold from 4 lots to 9 lots. After reviewing the regulations and standards that are linked to the terms plat and short plat, staff has identified one section, Section 10.01.5 of the Engineering Design Standards regarding private access roads on tracts or easements, that will need a minor change. Staff reported that the next steps would be to take any draft amendments of the Engineering Design Standards before the Public Works Committee and if approved, staff will prepare code amendments to Title 17 to go before the City Planning Commission for a public hearing, deliberation, and recommendation. The committee was supportive of moving forward to increase the short plat thresholds. B. Code Enforcement Abatement Action (Tate) Assistant Director Tate reported that the Auburn City Code Enforcement division have been working with several property Page 3 of 5 owners of record to obtain voluntary compliance for code violations. Staff has taken progressive code enforcement action, in accordance with Chapter 1.25 (Civil Penalties for Violations) and other Titles and Chapters of the Auburn City Code. The Committee and staff reviewed the properties and photos of the violations. Due to the condition of these properties, which presents a threat to the pubic health, safety, and welfare of the residents and surrounding properties staff is asking for abatement action by the City of Auburn. The passage of the Resolution would authorize the Mayor or designee to engage in substantive abatement action. The Committee and staff discussed the budget for the City's abatement actions and staff explained there currently are no funds set aside or allocated specifically for abatement action. The Committee concurred in support of staff moving forward to request abatement action by going forward with a resolution. C. Director's Report (Tate) Assistant Director Tate reported that next Wednesday, August 6, 2014 the Planning Commission will hold a public hearing and discussion on two recreational marijuana, 1 -502 ordinances. Staff will also be returning to the Planning Commission for further discussion on proposed regulations regarding Communal Residence. Staff provided an update to the Committee on the 2011 to 2014 permit activity and construction valuations. Staff emphasized that to date in 2014 there were 33 new non - residential issued permits with a valuation of $27,465,33.00. These do not include non - residential permits still being processed. The Committee and staff discussed the comparisons. D. PCDC Status Matrix (Tate) The Committee reviewed the matrix and had no changes or additions. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:02 p. M. Approved this°l`�day of 2014. Page 4 of 5 Page 5 of 5