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CALL TO ORDER
Municipal Services Committee
July 28, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
Chair Peloza called the meeting to order at 3:30 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne
and Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee,
Assistant Chief of Police Bill Pierson, Innovation & Technology
Director Ron Tiedeman, Finance Director Shelley Coleman,
Community Development and Public Works Director Kevin Snyder,
and Police Secretary/Scribe Terry Mendoza. Others present:
Auburn Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. July 14, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3 -0
III. ACTION
A. Resolution No. 5085 - Copier Purchases (Tiedeman)
Innovation & Technology Director Ron Tiedeman briefed the
committee on Resolution No. 5085 which authorizes the Mayor to
negotiate and execute an addendum to the Purchase and
Maintenance Agreements between the City and Sharp Business
Systems. This addendum covers the replacement of seven (7)
leases with one purchase and one new copier purchase for the
renovated space in the City Clerk's office. In 2013 when the first half
of the city's copiers were replaced we actually exceeded savings
beyond the initial estimate. As such, there are now additional age isof 3
to pay for these. In 2015, there are two (2) final copiers to be
replaced and WSCA (Western States Contracting Alliance) pricing
will be used. Director Tiedeman added that the Service Agreement
includes maintenance, parts and toner cartridges. Committee
discussion followed.
Vice Chair Osborne moved to forward Resolution No. 5085 to full
Council for consideration. Member DaCorsi seconded. Chair
Peloza concurred.
IV. DISCUSSION ITEMS
A. SCORE Jail Stats (Coleman)
Finance Director Shelley Coleman reported on the SCORE Jail
statistics for the 2nd quarter of 2014. The population for the
member cities remained constant fluctuating a little above and below
300. The contract population has been escalating with an all time
high of 321.54 in June which means we are reaching capacity very
quickly. For the 2015 budget the debt service will be picked up by
the contract revenue, providing some funds to buy down the costs
for operations but it will first be utilized to pay for the incremental
costs for inmates. Chair Peloza asked about the number of floor
staff to inmates. Director Coleman advised that there are currently
124 positions of which 91 are Correction Officers assigned to the
jail, booking, etc. Chief Lee and Director Coleman will request an
organizational chart from SCORE. Member DaCorsi inquired about
the revenue to budget if projected through June of 2014. Director
Coleman estimated that it would be approximately $1,000,000.00 in
revenue. Chair Peloza requested information on the 'Cadet
Program' as referenced in Section 1.1 of the Preliminary 2015
Budget memorandum. Committee discussion followed.
B. 2014 Fireworks After Action Report (Lee)
Assistant Chief of Police, Bill Pierson, reported on the annual
fireworks after action information. Objectives from 2013 continued
and our efforts to address them in 2014 were included in the report.
From the Auburn Police Department's (APD) perspective this has
been the best year as far as cooperation in communication. The
Fireworks Commissioner from the Muckleshoot Indian Tribe (MIT)
shut down the discharge area earlier than in past years. Instead of
closing at 2:00 a.m. on July 5th the stands started shutting down at
midnight since most had sold out. Chair Peloza recommend talking
with the MIT about the possibility of changing the hours to close the
stands at either 1:00 or 12:30 a.m. next year. Chief Lee will discuss
this with Mike Jerry from the MIT. AC Pierson continued and
reported that the APD begins fireworks patrols in June with 18
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officers working a total of 108 hours specific to fireworks emphasis.
Total calls related to fireworks on July 4th (through 8:00 a.m. on July
5th) was 128. The calls by District show that Districts 2 (AWN to
Green River) and 3 (Lea Hill) received the most calls. Overall the
number of fireworks calls decreased in 2014. Due to safe handling
issues, officers confiscated fireworks but did not conduct a manual
count of the amount seized this season. Chair Peloza asked if the
fireworks could be weighed next year to reflect the significance of
fireworks confiscated? The fireworks were placed in the containers
same as in past years. Vice Chair Osborne suggested that the
containers be moved back from their current location on Highway
164 for public safety. The containers are unlocked and wide open
causing some concern being so close to the main road.
Additionally, VRFA was not utilized this year to assist officers in
transporting fireworks to the containers. Committee discussion
followed.
C. Project Matrix
The following update was identified for the Project Matrix:
Item 31: Status updated.
V. ADJOURNMENT
The meeting was adjourned at 4:18 p.m. The next regular meeting of
the Municipal Services Committee is scheduled for Monday, August 11,
2014 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main
Street, Auburn, WA.
Signed this % day of August, 2014.
Bill Peloza, Ch it Terry r doza, P# e Secretary/Scribe
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