HomeMy WebLinkAbout09-08-2014 09-08-14 MUNICIPAL SERVICES COMMITTEE PACKETMunicipal Services Committee
September 8, 2014 - 3:30 PM
City Hall Conference Room 3
AGENDA
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
11. CONSENT AGENDA
A. August 25, 2014 Minutes*
111. DISCUSSION ITEMS
A. DARE Program Update (Lee)
B. Airport Hangar Development* (Coleman)
C. Project Matrix*
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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C=ITY or
AUBURN
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
August 25, 2014 Minutes September 4, 2014
Department: Attachments: Budget Impact:
Police August 25, 2014 Minutes $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember: Peloza Staff:
Meeting Date: September 8, 2014 Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 16
WASHINGTON
Municipal Services Committee
August 25, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne
and Member Claude DaCorsi.
Staff present: Mayor Nancy Backus, Chief of Police Bob Lee,
Assistant Chief of Police Bill Pierson, City Attorney Dan Heid,
Community Development and Public Works Director Kevin Snyder,
Public Works Assistant Director Randy Bailey, Planning Services
Manager Elizabeth Chamberlain and Police Secretary /Scribe
Heather Shaw.
Others present: Auburn Reporter representative Robert Whale.
B Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. August 11, 2014 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member DaCorsi seconded. Chair Peloza concurred.
MOTION PASSED: 3 -0
III. ACTION
A. Ordinance No. 6529 (Heid)
City Attorney Dan Heid briefed the committee on the requested
amendments to sections 6.01.050, 6.01.070 and 6.01.100 of the
Auburn City Code, relating to animal control. Chair Peloza
questioned the wording in the code regarding "reasonable notice" to
the animal owner. Dan Heid explained that additional language was
added to both sections 6.01.050 and 6.01.070 as to what was
reasonable notice. He would follow up to clarify written notice.lo the e
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CA.A Page 3 of 16
animal owner.
Vice Chair Osborne moved to forward Resolution No. 6529 to full
council for consideration. Member DaCorsi seconded. Chair Peloza
concurred.
MOTION PASSED: 3 -0
B. Resolution No. 5093 (Heid)
City Attorney Dan Heid provided Resolution No. 5093 which
declared a "city vehicle" as surplus and authorized its disposal.
Vice Chair Osborne Osborne moved to forward Resolution No. 5093
to full council for consideration. Member DaCorsi seconded. Chair
Peloza concurred.
MOTION PASSED: 3 -0
IV. DISCUSSION ITEMS
A. Ordinance No. 6525 (Chamberlain /Heid)
Planning Services Manager Elizabeth Chamberlain briefed the
committee on City of Auburn Ordinance No. 6525. The city's
Planning Commission voted in favor of (5 -1) to recommend to the
City Council the Ordinance allowing the city the ability to enforce
State marijuana regulations without the City being the licensing or
approving agency. This proposal would amend Auburn City Code
sections 1.04.060, 5.10.060, 5.10.040, 9.22.010, 18.02.020 and
18.07.010, relating to production, processing and /or retail outlet and
sales of marijuana, and terminating the moratorium implemented
pursuant to Resolution No. 4992, which was passed on September
16, 2013. As part of the work plan as established in Section 5B of
the moratorium, Planning and Legal staff have engaged in a
collaborative research and analysis effort and prepared Options for
Planning Commission to consider. After careful considerations,
the Planning Commission recommended Option 2 of three total
Options provided.
Chair Peloza provided his thoughts on the topic: State law appeared
to be an unfunded mandate on cities, no sales tax revenue from the
state, no city law enforcement funding for potential problems with
dealing with the marijuana issue, need more time to figure out what
state will or will not do in 2014 Legislative session and favored
extending the moratorium. Vice Chair Osborne questioned whether
it would be beneficial to extend the moratorium pending the outcome
of City of Fife's pending litigation with the Attorney General due to
their city's decision to outlaw marijuana sales /production. Dan Heid
commented that City of Fife's case will take an extended period of
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CA.A Page 4 of 16
CA.A
time due to the case being just recently filed. He strongly
recommended that the city not extend the moratorium too far into
the future as there is a history of the State Supreme Court coming
down harshly on local jurisdictions that have extended moratoriums
that could be considered an unduly delay of the issues. Committee
discussions followed concerning the option for an extension of the
moratorium and what conditions would have to be in place in order
to extend the moratorium. Member Claude DaCorsi recommended
that the city extend the moratorium for six months to allow for the full
council to discuss at length the options and how the city would like
to proceed. Vice Chair Osborne was not sure of a moratorium at this
point in time.
B. Shopping Carts (Bailey)
Assistant Director of Public Works, Randy Bailey provided a
proposed update to Ordinance 6530 that was previously requested
by the committee. Suggested changes were made to Section
8.18.040 (B), allowing the City the "option" to choose whether to
impound carts or dispose of carts if deemed necessary after
reasonable notice is provided. Chair Peloza was concerned of the
additional city costs for this optional program. Committee discussion
followed.
Vice Chair Osborne moved to forward Ordinance No. 6530 to full
Council for consideration. Member DaCorsi seconded. Chair Peloza
concurred.
C. Auto Thefts (Lee)
Chief of Police, Bob Lee reported on auto theft statistics for the city
from 2005 through 2014, year to date. Statistics provided were for
both the city alone as well as a comparison between the City of
Auburn and other local cities in South King County. City of Auburn's
average amount of auto thefts over the period provided are
reportedly higher than the other local cities provided in the report.
Also provided were the most frequently stolen vehicles in the city.
In addition to the report provided, Chief Lee provided additional
statistics for the department. City of Auburn's Police Department has
one officer completely designated to an auto theft task force based
out of Des Moines. This task force is funded through traffic ticket
revenue in the state. January through June of 2014, the task force
opened 66 cases and recovered 89 stolen vehicles at a value of
approximately $625,000.00.
D. Project Matrix
The Project Matrix was reviewed but no changes were identified.
Page 3 of 4
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V. ADJOURNMENT
The meeting was adjourned at 4:25 p.m. The next regular meeting of the
Municipal Services Committee is scheduled for Monday, September 8,
2014 at 3:30 p.m. in Conference Room 3 of City Hall, 25 West Main
Street, Auburn, WA.
Signed this day of September, 2014.
Bill Peloza, Chair Heather Shaw, Police Secretary /Scribe
CA.A
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DI.B
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Airport Hangar Development September 3, 2014
Department: Attachments: Budget Impact:
Finance Memo $0
1-4 Attachments
Administrative Recommendation:
For discussion only.
Background Summary:
Review and discuss the Auburn Municipal Airport T Hangar Enclosure project.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember: Peloza Staff: Coleman
Meeting Date: September 8, 2014 Item Number: DI.B
AUBURN * MORE THAN YOU IMAGINED Page 7 of 16
WASHINGTON
Interoffice Memorandum
To: Finance Committee and Municipal Services Committee
From: Shelley Coleman, Finance Director
CC: Nancy Backus, Mayor
Date: August 27, 2014
Re: T Hangar Enclosure
The Airport currently has 85 open T hangars in hangar rows 3 -7 (Attachment #1). At last
inventory, 57 of these hangars were rented or occupied leaving 28 vacant and generating no
revenue. These hangars are basically like a carport and there are no walls between spaces.
Open T hangars rent for $186 per month.
The Airport Management Group frequently receives inquiries for enclosed space. Over the
past several months this has been discussed at the AAB meetings. In May the City
requested the management group to have an engineered drawing with specs prepared to
enclose the 17 hangars in Row 3 (Attachment #2). Last week final numbers were provided to
the City from the management group on the estimated costs for the project (Attachment #3).
Project components are: Design $ 8,500 (complete); permitting $3,000 (complete); Interior
doors $46,000; exterior doors $96,000; alarm system with electrical work $12,500.
Additional costs for sales tax and contingency bring the total estimated cost in excess of
$200,000, Also, these numbers do not include prevailing wages or other exceptions noted on
page 2 of Attachment #3.
The benefit of enclosing these hangars is increased revenue. As Boeing Field and Renton
Airport continue to grow, space is becoming harder to find and rents are increasing. The
approved minutes from the July 2014 AAB meeting includes the following statement: `AMG
staff projects demand from the current waiting list for closed hangars that an
additional $345 per hangar per month ($4,200 annually) could be realized for each
hangar completed and $5,175 per month ($62,100 annually) at 100% occupancy.'
The July 2014 budget amendment included $125,000 for this project. Due to the estimated
cost exceeding $200,000, which makes this a project subject to bid laws, it has been
forwarded to Public Works for project management. There will also be a requirement for
additional funding to do the project. The Airport Fund, Attachment #4, does not have the
additional funding available to complete the project and it will require funding, via an interfund
loan, of approximately $200,000. It is recommended a 5 -year repayment scheduled at state
pool rates be granted by Council with new revenues from the enclosed hangars pledged to
the repayment. This project could be completed in 2015
Page 1 of 1
DI.B
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Hangar Row Three Improvements
Fabricate and install interior steel demising walls as per revised Rupert engineering designs dated July 15
2014.Walls will be fabricated using 16 gauge galvanized C channel posts 5' on center and will be skinned
with 26gauge U -Panel corrugated horizontally mounted galvanized siding.
The walls will be anchored to the ground with expansion bolts and will be connected to the ceiling with a
"Channel to allow for roof deflection.
An additional 135' of "firewall" will be constructed using steel studs 2' on center and will be covered
both sides with 2 layers of 5/8" drywall. There will also be double layers of 5/8 "x 4' wide drywall
attached to the underside of the ceilings along both sides of these fire walls. All exposed drywall will be
fire taped.
Provide and install galvanized corrugated panels and install on both sides of the existing sheer walls.
Supply and install corrugated galvanized panels on both sides of the newly framed and sheet rocked
firewalls.
Bid price: $46,183 plus tax if applicable
Fabricate and install 17 new 3 panel sliding hanger doors.
The doors will be made of 2" square aluminum tubing and will be skinned with NuRay's #4000 series 28
gauge siding. The top track will be cut and formed from 16 gauge galvanized steel and has been
redesigned into a single "unibody" shape.
The bottom track will be formed from 12 gauge galvanized steel. The angle brackets that carry the top
tracks will be plasma cut and formed from 16 gauge galvanized sheet metal and will also carry the perlins
and the "shed" roof that will deflect water away from the top of the doors.
The angle brackets will be installed using expansion bolts where they are located on the concrete portions
of the structure and with lag bolts where they land on the glue -lam beams. The rollers are made of a
heavy duty quiet nylon design and the locking mechanisms are designed after the existing ones.
Provide and install weather stripping as per plans on all hanger doors.
Bid price: $96,326 plus tax if applicable
Sub -total $142,509
DI.BUpdated 8/19/14 @ 4:55 pm
Page 12 of 16
SCOPE OF WORK:
Provide and install (1) new fully addressable fire alarm panel. Panel to be located in west end electric
room.
Provide (1) new 20amp 120v dedicated circuit for fire alarm panel.
Provide and install new low voltage wiring for (1) initiation circuit and (1) notification circuit.
Provide and install (1) new visual strobe only devices in storage and electric rooms.
Provide and install (18) new smoke detectors for initiation of fire alarm system. Provide and install horn
strobes to provide audio /visual notification of fire alarm system.
Provide permit and inspection coordination.
Total Cost $12,390.00
EXCLUSIONS:
Temporary Power, Sales tax, Utility fees, Utility power shut downs needed for safety, trenching,
backfill, compaction, concrete cutting and coring, patching, painting, low voltage wiring (if not
specified above), un- anticipated work required by AHJ.
Recap
Design $ 8,474.00 Non Taxable
City of Auburn Permit $ 3,049.81 Non Taxable
Interior Work $46,183.00 Taxable
Doors $96,326.00 Taxable
Electrical and Fire detection requirements $12,390.00 Taxable
Sub -Total $166,422.81
Sales tax (updated) $ 14,715.41
Total Estimated Costs $181,138.22
15% Contingency on work only $ 23,434.85
Total with Contingency $204,573.07
Estimated annual revenue vs. payback ($204,573.07/$62,100) 3.33 years, or 39.60 months
DI.BUpdated 8/19/14 @ 4:55 pm
Page 13 of 16
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City of Auburn
Working Capital Statement
Fund 435- Airport
July 2014
YEAR -TO -DATE VARIANCE TO PERCENT OF
BUDGET MONTHLY ACTUAL ACTUAL BUDGET BUDGET
Airport Security Service 15,000 1,338 9,518 5,483 63.5%
Property Leases 203,000 15,969 112,381 90,619 55.4%
Tiedown & Hangar Rent 380,000 35,605 252,864 127,136 66.5%
Other 12,000 4,141 5,080 6,920 42.3%
Total Operating Revenue 610,000 57,052 379,843 230,157 62.3%
Salaries & Wages 20,024 1,706 12,641 7,384 63.1%
Benefits 6,839 590 4,182 2,657 61.2%
Supplies 2,000 0 112 1,888 5.6%
Other Service Charges 449,840 65,373 280,725 169,115 62.4%
Depreciation 416,800 33,474 234,315 182,485 56.2%
Total Operating Expenses 895,504 101,142 531,976 363,527 59.4%
Operating Income or Loss (285,504) (44,091) (152,134) (133,370) 53.3%
Interest Revenue 1,500 80 541 959 36.1%
Miscellaneous Revenue 500 365 (1,901) 2,401 - 380.2%
Debt Service Interest 41,675 0 20,838 20,838 50.0%
Total Non - operating Revenues (Expenses) (39,675) 445 (22,198) (17,477) 55.9%
Net Income or (Loss) (325,179) (43,646) (174,331) (150,847) 53.6%
Depreciation
Total Items Not Effecting Working Capital
416,800 33,474 234,315 182,485 56.2%
416,800 33,474 234,315 182,485 56.2%
Net Working Capital from Operations
91,621 (10,172) 59,984 31,637 65.5%
Increase in Contributions - FAA 805,719 14,815 59,425 746,294 7.4%
Increase in Contributions - Other Governments 38,262 6,818 6,818 31,444 17.8%
Increase in Restricted Net Assets 0 223 (1,341) 1,341 0.0%
Increase in Deferred Credits 0 (7,093) 11,638 (11,638) 0.0%
Total Resources Other Than Operations 843,981 14,763 76,541 767,440 9.1%
Net Change in Restricted Net Assets 0 223 (1,341) 1,341 0.0%
Increase in Fixed Assets - Construction 1,190,745 17,177 170,249 1,020,496 14.3%
Debt Service Principal 125,000 0 0 125,000 0.0%
Total Uses Other Than Operations 1,315,745 17,400 168,909 1,146,836 12.8%
Net Change in Working Capital (380,143) (12,809) (32,383) (347,759) 8.5%
Working Capital, Beginning of Year 801,284
Working Capital, End of Period 421,141
Net Change in Working Capital
0 801,284 0 100.0%
(12,809) 768,901 (347,759) 182.6%
(380,143) (12,809)
(32,383) (347,759) 8.5%
DI.B Page 14 of 16
DI.0
AuBuRN ITY Cdr •
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Project Matrix September 4, 2014
Department: Attachments: Budget Impact:
Police Project Matrix $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember: Peloza Staff:
Meeting Date: September 8, 2014 Item Number: DI.0
AUBURN * MORE THAN YOU IMAGINED Page 15 of 16
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO. PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL. STATUS
DATE
Suspended until further notice.
Quarterly Reports: Jan (Prey Oct -Dec); Apr (Prey Jan -
Mar); Jul (Prey Apr- June); Oct (Prey July -Sept) 1st
meeting of the month.
provided monthly to the committee for tracking
purposes of License sales for measuring the removal
of the rabies requirement.
The Council Operations Committee /MIT met on
3/18/14. MIT confirmed same fireworks policies as
2013. MIT will pre- announce vendor demonstrations.
Review for 2015 rates in November 2014.
Quarterly Reports: Jan (Prey Oct -Dec); Apr (Prey Jan -
Mar); Jul (Prey Apr- June); Oct (Prey July -Sept) 2nd
Quarterly update to review Marketing Plan. 2nd
meeting of the month.
NO. ITEM OF INTEREST
Annual review of taxation basis to determine if any
changes need to be made - dependent upon status
of economy. Ordinance No. 6398 was enacted
2/21/12.
Quarterly Reports: Jan (Prey Oct -Dec); Apr (Prey Jan-
1
Mar); Jul (Prey Apr- June); Oct (Prey July -Sept) 2nd
Review street sweeping program in 6 months.
Review auto theft statistics every 6 months.
Last Revision Date: 08/26/2014 E:\ AGENDA\ MunicipalServicesPaperlessPacket \2014 \1 7- September 8 \Resources \Matrix 09/22/2014.xls
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Shelley Coleman
Bob Lee
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Shelley Coleman
Randy Bailey
Bob Lee
Red Light Photo Enforcement
Animal Control and Rescue
AVHS Board Review and Animal
Control Licensing Program
Fireworks Update
Solid Waste Rate Review
Golf Course & Restaurant Review
Cemetery Update
Ordinance No. 6398 - Pull Tabs
SCORE Jail Stats
Street Sweeping Schedule
Auto Thefts
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