HomeMy WebLinkAboutAG-C-439 Carollo Engineers, IncAGREEMENT FOR PROFESSIONAL SERVICES
AG -C -439
THIS AGREEMENT made and entered into by and between the CITY OF AUBURN, a
Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and
CAROLLO ENGINEERS, INC., a Delaware corporation whose address is 1218 Third Avenue,
Suite 1600, Seattle, Washington 98101, hereinafter referred to as "CONSULTANT,"
In consideration of the covenants and conditions of this Agreement, the parties hereby
agree as follows:
1 SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until authorized in
writing by the CITY All work under this Agreement shall be completed by December 31, 2014
and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a delay
attributable to the CITY, or because of unavoidable delays caused by an act of GOD or
governmental actions or other conditions beyond the control of the CONSULTANT A prior
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supplemental Agreement issued by the CITY is required to extend the established completion
time.
3. COMPENSATION.
Compensation will be on a time and material basis, not to exceed $434,643.00, which
includes a Management Reserve Fund amount of $25,000.00. Costs will be based on Exhibit
B, which is attached hereto and by this reference made a part of this Agreement. Expenditure
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of Management Reserve Funds must be authorized by the CITY as set forth in Section 4 of this
Agreement.
The CONSULTANT shall be paid by the CITY for direct non - salary cost, per Exhibit B.
These charges may include, but are not limited to the following items: outside reproduction
fees, courier fees, subconsultant fees, and materials and supplies. The billing for non - salary
cost, directly identifiable with the project, shall be submitted as an itemized listing of charges
supported by copies of the original bills, invoices, expense accounts and miscellaneous
supporting data retained by the CONSULTANT Copies of the original supporting documents
shall be supplied to the CITY upon request. All above charges must be necessary for the
services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work, and not
included in the compensation listed in this Agreement, a contract modification shall be
negotiated and approved by the CITY prior to any effort being expended on such services or
work shall be authorized in writing under the Management Reserve Fund as detailed in Section
4. MANAGEMENT RESERVE FUND.
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or reimbursing
the CONSULTANT for additional work beyond that already defined in this Agreement. Such
authorizatiori(s) shall be in writing, prior to the CONSULTANT expending any effort on such
services, and shall not exceed $25,000.00 This fund may be replenished in a subsequent
supplemental agreement. Any changes requiring additional costs in excess of the Management
Reserve Fund shall be negotiated and approved by the CITY prior to any effort being expended
on such services.
5. SUBCONTRACTING._
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The CITY permits subcontracts for those items of work necessary for the completion of
the project. The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the CITY No permission for
subcontracting shall create, between the CITY and subcontractor, any contractor or any other
relationship.
Compensation for any subconsultant work is included in Section 3 of this Agreement
and all reimbursable direct labor, overhead, direct non - salary costs and fixed fee costs for the
subconsultant shall be substantiated in the same manner as outlined in Section 3. All
subcontracts shall contain all applicable provisions of this AGREEMENT
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical accuracy,
timely completion and the coordination of all studies, analysis, designs, drawings,
specifications, reports and other services performed by the CONSULTANT under this
Agreement. The CONSULTANT shall, without additional compensation, correct or revise any
errors, omissions or other deficiencies in its plans, designs, drawings, specifications, reports
and other services required. The CONSULTANT shall perform its services to conform to
generally- accepted professional engineering standards and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services. Except
as otherwise provided herein, neither the CITY'S review, approval or acceptance of, nor
payment for, any of the services shall be construed to operate as a waiver of any rights under
this Agreement or of any Cause of action arising out of the performance of this Agreement to
the full extent of the law.
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for potential projects, the CONSULTANT has no control over cost or price of labor
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and material; unknown or latent conditions of existing equipment or structures that may affect
operation and maintenance costs; competitive bidding procedures and market conditions; time
or quality of performance of third parties, quality, type, management, or direction of operating
personnel, and other economic and operational factors that may materially affect the ultimate
project cost or schedule. Therefore, the CONSULTANT makes no warranty that the CITY's
actual project costs, financial aspects, economic feasibility, or schedules will not vary from the
CONSULTANT's opinions, analyses, projections, or estimates.
7. INDEMNIFICATION /HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials,
volunteers, and employees harmless from any and all claims, injuries, damages, losses, or
suits, including attorney fees, to the extent caused by the negligent acts, errors or omissions of
the CONSULTANT in performance of this Agreement, except for injuries or damages caused by
the sole negligence of the CITY In the event the subject action alleges negllgence on the part
of the CONSULTANT and /or the CITY, or any third parties not under contract with the
CONSULTANT, the CONSULTANT's obligations regarding the CITY's defense under this
paragraph include only the reimbursement of the CITY's reasonable defense costs incurred to
the extent of the CONSULTANTS negligence as expressly determined by a final judgment,
arbitration, award, order, settlement, or other final resolution. It is further specifically and
expressly understood that the indemnification provided herein constitutes the CONSULTANT'S
waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
The CONSULANT shall not be responsible for warranties, guarantees, fitness for a
particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic,
incidental or consequential damages to the CITY or any third party arising out of breach of
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contract, termination, or for any other reason whatsoever Additionally, the CONSULTANT shall
not be responsible for acts and decisions of third parties, including governmental agencies,
other than the CONSULTANT's subconsultants, that impact project completion and/or success, j
8. INDEPENDENT CONTRACTORMSSIGNMENT,
The parties agree and understand that the CONSULTANT Is an independent contractor
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and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as otherwise provided herein. The parties agree
that this Agreement may not be assigned in whole or in part without the written consent of the
CITY
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives, or employees,
CONSULTANT'S maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of the CONSULTANT to the coverage provided by such insurance,
or otherwise limit the City's recourse to any remedy available at law or in equity
CONSULTANT shall obtain insurance of the types and in the amounts described below,
a. Automobile Liability insurance covering all owned, non - owned, hired and leased
vehicles, with a minimum combined single limit for bodily injury and property damage
of $1,000,000 per accident. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent
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contractors, and personal injury and advertising injury, with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate. The CITY shall be
included as an additional insured under the CONSULTANT'S Commercial General
Liability insurance policy with respect to the work performed for the CITY using the
applicable ISO Additional Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance laws of the
State of Washington. If the consultant is a sole proprietor, the parties agree that
Industrial Insurance would be required if the CONSULTANT had employees.
However, the parties agree that a CONSULTANT who has no employees would not
be required to have Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S profession, with
limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following provisions
forAutomoblle Liability, Professional Liability, and Commercial General Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as respects
the CITY Any insurance, self insurance, or insurance pool coverage maintained by
the CITY shall be excess of the CONSULTANT'S insurance and shall not contribute
with it.
b, The CONSULTANT'S insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice has
been given to the CITY by mail.
All insurance shall be obtained from an insurance company authorized to do business in
the State of Washington. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A -,VII.
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The CONSULTANT shall furnish the City with certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance coverage required by this section, before
commencement of the work. The CITY reserves the right to require that complete, certified
copies of all required insurance policies be submitted to the CITY at any time. The CITY will
pay no progress payments under Section 3 until the CONSULTANT has fully complied with this
section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to which
this Agreement may apply directly or through contractual, hiring, or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence
of any sensory, mental or physical handicap
11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs, documents,
records, books, specifications, reports, estimates, summaries and such other information and
materials as the CONSULTANT may have accumulated, prepared or obtained as part of
providing services under the terms of this Agreement by the CONSULTANT, shall belong to
and shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT agrees
to maintain all books and records relating to its operation and concerning this Agreement for a
period of six (6) years following the date that this Agreement is expired or otherwise terminated.
The CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable time
within the six (6) year period. The CONSULTANT also agrees to provide to the CITY, at the
CITY'S request, the originals of all drawings, documents, and items specified in this Section
and information compiled in providing services to the CITY under the terms of this Agreement.
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12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS- PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and belief, that
it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
agency;
(b) Have not within a three -year period preceding this proposal been convicted of or had
a civil judgment rendered against them for commission or fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal,
state, or local) transaction or contract under a public transaction; violation of federal
or state antitrust statues or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen i
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had one or
more public transactions (federal, state, or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written notice
to the other party, and based upon any cause. In the event of termination due to the fault of
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other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for services
performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the CONSULTANT
shall (1) promptly discontinue all services affected as directed by the written notice, and (2)
deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such
other information and materials as the CONSULTANT may have accumulated, prepared or
obtained in performing this Agreement, whether completed or in process.
14. GENERAL PROVISIONS.
14.1. This Agreement shall be governed by the laws, regulations and ordinances of the
City of Auburn, the State of Washington, King County, and where applicable, Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating to, this
Agreement or the breach hereof, except with respect to claims which have been waived, will be
decided by a court of competent jurisdiction in King County, Washington. Pending final
decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed diligently with
the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while this
Agreement is in effect, the CONSULTANT agrees that, notwithstanding such dispute or conflict,
the CONSULTANT shall continue to make a good faith effort to cooperate and continue work
toward successful completion of assigned duties and responsibilities.
14.4. The CITY and the CONSULTANT respectively bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement with respect
to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between the
CITY and the CONSULTANT and supersedes all prior negotiations, representations or
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agreements either oral or written. This Agreement may be amended only by written instrument
signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including reasonable attorneys fees and expenses and court
costs shall be paid to the substantially prevailing party
14.7 The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the remaining
provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Lara Kammereck on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY Any written
notices required by the terms of this Agreement shall be served on or mailed to the following
addresses:
City of Auburn
Attn: Susan Fenhaus
25 West Main Street
Auburn WA 98001
Phone: 253.804 5061
Fax: 253.931 3053
E-mail- sfenhaus(o)auburnwa.gov
Carollo Engineers, Inc.
Attn: Lara Kammereck
1218 Third Avenue, Suite 1600
Seattle, WA 98101
Phone: 206- 684 -6532
Fax: 206 - 903 -0419
E -mail: Kammereck@carollo.com
14.10. All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United States
mail, postage prepaid. Any such delivery shall be deemed to have been duly given if mailed by
certified mail, return receipt requested, and addressed to the address for the party set forth in
14.9 or if to such other person designated by a party to receive such notice. It is provided,
however, that mailing such notices or communications by certified mail, return receipt requested
is an option, not a requirement, unless specifically demanded or otherwise agreed.
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Any party may change his, her, or its address by giving notice in writing, stating his, her,
or its new address, to any other party, all pursuant to the procedure set forth in this section of
the Agreement.
14.11 This Agreement may be executed in multiple counterparts, each of which shall
be one and the same Agreement and shall become effective when one or more counterparts
have been signed by each of the parties and delivered to the other party
14.12. The services to be performed by the CONSULTANT are intended solely for the
benefit of the CITY No person or entity not a signatory to this Agreement shall be entitled to
rely on the CONSULTANT's performance of its services hereunder, and no right to assert a
claim against the CONSULTANT by assignment of indemnity rights or otherwise shall accrue to
a third party as a result of this Agreement or the performance of the CONSULTANT's services
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hereunder.
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CIT OF.AU$
Peter B Lewis, Mayor
Date DEC 2 3 2013
ATTEST
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
CA OLLO NGIN RS, INC.
BY
Brian R. Matson, Senior Vice President
BY
Lara R. Kammereck. Associate Vice President
Federal Tax ID # 86- 0899222
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EXHIBIT A
CITY OF AUBURN
COMPREHENSIVE WATER SYSTEM PLAN UPDATE
SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Auburn (City) with the
2015 update of its Comprehensive Water System Plan (Plan). The objective of this project is to
update and /or provide technical assistance and review of all elements of the Plan document, in
accordance with WAC 246- 290 -100 and State of Washington Department of Health (DOH)
regulations. The following tasks under this Scope of Services has been prepared based on
Carollo Engineers' (Consultant) current understanding of the proposed project, and on
discussions with City staff.
1.0 PROJECT BACKGROUND
The City initiated this Plan recognizing the importance of planning, developing, and financing
water system facilities to provide reliable and efficient service for existing customers and to
serve anticipated growth. The Plan is designed to meet state, county, and local requirements.
The City's last Comprehensive Water System Plan was completed in 2009 and approved by
DOH in 2012. This plan will be a substantial update to the 2012 plan, as many elements of the
City's water system have been modified or are operating under other conditions. The 2012 plan
will be incorporated into the updated Plan, as appropriate. This 2015 Plan is being developed in
conjunction with an update to the City's Comprehensive Plan, creating a cohesive and
complementary set of documents.
2.0 PROJECT ASSUMPTIONS
• Carollo Engineers, Inc. will be referred to as "Consultant" in this document.
The City of Auburn and its staff will be referred to as "City" in this document.
• All meetings will be held at City offices.
Draft Chapters will be provided in electronic copy (PDF and /or Microsoft Word)
transmitted via email or secure file transfer
• Calculation tables will be provided in .xIsx format.
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• Meeting notes and related materials will be transmitted electronically in MS Word and
PDF formats via email.
• The City will print and produce additional copies of all documents as necessary for its use.
• The City will provide available information related to the project and as requested by the
Consultant in a timely manner The City shall furnish Consultant available studies, reports,
and other data pertinent to Consultant's services; obtain, or authorize Consultant to
obtain, or provide additional reports and data as required; furnish to Consultant services of
others required for the performance of Consultant's services hereunder, and Consultant
shall be entitled to use and rely upon all such information and services provided by the
City or others in performing Consultant's services under this Agreement.
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The Consultant and City will develop the chapters for the Plan with the lead roles as
described below A list of Appendices from the last plan are summarized below, these will
be incorporated as deemed necessary during the plan development:
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Chapter I Appendix
Chapter Lead
Executive Summary Comprehensive Water Plan
Consultant
Chapter 1
Introduction
Consultant
Chapter 2:
Planning Considerations
Consultant
Chapter 3:
Policies and Criteria
Consultant
Chapter 4:
Water Requirements
Consultant
Chapter 5.
Existing System
Consultant
Chapter 6:
Water Resources
Consultant
Chapter 7,
Water Quality
Consultant
Chapter 8:
Water Use Efficiency
Consultant
Chapter 9:
System Analysis
Consultant
Chapter 10:
Capital Improvements Plan
Consultant
Chapter 11
Financial
City /Consultant
Chapter 12:
Operations And Maintenance
Consultant
Appendix 1A.
Notice of Determination of Non - Significance (DNS)
City
Appendix 1 B:
State Environmental Policy Act (SEPA) Checklist
City
Appendix 1C:
Agency Comment Letters and Responses
City /Consultant
Appendix 1 D-
Ordinances and Approvals
City
Appendix 1F
Appendix 1G
Water System Plan Submittal Form
Plan Content Checklist
City
Consultant
Appendix 1H:
Municipal Water Law— Water System Plan
General Approval Checklist
Consultant
Appendix 2A.
Service Area Agreements
City
Appendix 213:
Disposition of 2012 Capital Improvement Program
City_
Appendix-2C-
Interlocal Agreements
City
Appendix 3A.
Demographic and Demand Forecast Tables
Consultant
Appendix 4A.
Water Facilities Inventory Form
City
Appendix 5A.
Source and Storage Analysis Tables
Consultant
Appendix 513:
Facility Conditions Assessment
Consultant /City
Appendix 5C'
Maintenance Repair and Inspection Reports
City
Appendix 6A.
Water Rights Self Assessment Forms
Consultant
Appendix 6B:
Copies of Water Rights Certificates
City
Appendix 6C:
Wellhead Protection Report
Consultant J
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3.0 TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task
Chapter/ Appendix
Chapter Lead
Appendix 7A.
Water Quality Monitoring Plan
City
Appendix 7B:
Water Quality and Regulatory Compliance
Consultant
Appendix 7C:
Coliform Monitoring Plan
City
Appendix 7D
Public Works Emergency Response Program
City
Appendix 8A.
Water Use Efficiency Evaluation
Consultant
Appendix 10A.
CIP Cost Estimates
Consultant
Appendix 11
Design and Construction Standards
City
Appendix 12A.
Boil Water Notices
City
Appendix 126:
Safety Training Records
City
Appendix 12C:
Cross Connection Control Program
City
3.0 TASKS
To meet the objectives of this scope of services, the Consultant shall complete the tasks as
summarized in the table below and discussed in detail in the text that follows.
Task
Title
Task 100
Introduction
Task 200
Planning Considerations
Task 300
Policies and Criteria
Task 400
Water Requirements
Task 500
Existing System
Water Resources
Task 600
Task 700
Water Quality
Task 800
Water Use Efficiency
Task 900
System Analysis
Task 1000
Capital Improvements Plan
Task 1100
Financial
Task 1200
Operations and Maintenance
Task 1300
Project Management
Task 1400
Plan Integration
Task 1500
Optimization Evaluation
Task 1600
Management Reserve
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TASK 100 - INTRODUCTION
The objective of this task is to review and update the City's introduction to the Plan. Chapter 1
documents important plan elements including purpose, objectives, ownership and management,
and the approval process. This task will develop Chapter 9 Introduction of the Plan and includes
the Project Kick -off meeting.
Task 100 Activities
101 Meeting No. f - Project Kick -off. Summarize the DOH Kick -off meeting, the Plan outline,
the Draft PMP, and the initial data request list for Tasks 200 and 400. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
102. Review and Update of Introduction. Review and update Chapter 1 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. It is !
anticipated the majority of updates for this chapter will be to document the environmental
assessment and approval process, including Agency review comments and ordinances, in
Appendices. Incorporate changes into draft Chapter 1 for the City's review and approval.
103. Draft and Final Chapter f — Introduction. Prepare draft Chapter 1 for City's review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
• It is anticipated that Chapter 1 will largely be an update to Chapter 1 of the 2012 Plan
City Deliverables
• Agency review comments
• Adoption resolutions
• Comments on draft Chapter 1 — Introduction.
Consultant Deliverables
• Project Kick -off Meeting Agenda, Materials, and Minutes
• Draft Chapter 1 — Introduction
• Final Chapter 1 — Introduction
Meetinqs
• Meeting No. 1 - Project Kick -off
TASK 200 - PLANNING CONSIDERATIONS
Task 200 Activities
201 Data Request. Develop and submit a request for data required for Chapter 2. The
following data are anticipated to be required:
a. King and Pierce County's Coordinated Water Service Areas
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b. City's proposed Retail Water Service Area (RWSA) boundary,
c. King and Pierce County tax parcels,
d. New or altered agreements with adjacent purveyors, and
e. Related studies that are not readily available.
202. Retail Water Service Area Evaluation. Assist the City in delineating the future RWSA
considering current Urban Growth Areas, regional planning efforts and other City planning
assumptions. (_'valuation will consider providing service for the Bonney Lake area.
Prepare reaps of the existing and future RWSA for review by the City in Meeting No. 2.
Document final RWSA electronically as a map and GIS dataset following Meeting No. 2.
203. Meeting No. 2 - Retail Water Service ArealPo/icies and Criteria. Present the methods and
results of the RWSA evaluation for the City's review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
204 Review and Update of Planning Considerations. Review and update Chapter 2 of the
2012 Plan to reflect the latest information and maintain consistency throughout the Plan.
The updates may include an updated figure of the City's RWSA and an updated inventory
of related studies. Incorporate changes into draft Chapter 2 for the City's review and
approval.
205. Oraft and Final Chapter 2 — Planning Considerations. Prepare draft Chapter 2 for City's
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
• The City will provide or obtain the necessary related studies.
• The City will provide or obtain the King and Pierce County Coordinated Water System
boundaries
• Does not include additional meetings with King County, Pierce County or adjacent
communities to discuss City's future retail water service area.
• It Is anticipated that Chapter 2 will largely be an update to Chapter 2 of the 2012 Plan
City Deliverables
• Requested data
Comments on draft Chapter 2 — Planning Considerations.
Consultant Deliverables
• Meeting No. 2 Agenda, Materials, and Minutes
Draft Chapter 2 — Planning Considerations
• Final Chapter 2 — Planning Considerations
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Meetings
C Meeting No. 2 - Retail Water Service Area /Policies and Criteria
TASK 300 - POLICIES AND CRITERIA
The objective of this task is to document the City's policies, criteria, and standards related to the
administration, expansion, operation, and maintenance of the system. The existing Policies and
Criteria will be updated, as necessary, and supplemented with new policies provided by the
City This task will develop Chapter 3 Policy and Criteria of the Plan.
Task 300 Activities
301 Policies and Criteria Documentation. Review and update policies and criteria in Chapter 3
of the 2012 Plan for new DOH required policies, new City identified policy changes,
inconsistencies, or missing standards. The City will provide City identified policies and
criteria, which may include:
a. Clarification/modification of service /satellite system criteria,
b. Updated annexation policy, and
c. Updated backflow prevention policies.
Incorporate changes into draft Chapter 2 for the City's review and approval.
302. Public Works Committee Policies and Criteria Review Assist City in presenting policies
and criteria to the Public Works Committee. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
303. Draft and Final Chapter 3 — Policies and Criteria. Prepare draft Chapter 3 for City's review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
• The City will provide new City identified policies and criteria.
i
• It is anticipated that Chapter 3 will largely be an update to Chapter 3 of the 2012 Plan
City Deliverables
• City identified updates to policies and criteria
• Comments on draft Chapter 3 — Policies and Conditions.
Consultant Deliverables
• Draft Chapter 3 — Policies and Conditions
• Final Chapter 3 — Policies and Conditions
Meetings
i
• None
TASK 400 - WATER REQUIREMENTS
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The purpose of this task is to perform a demographic and demand analysis to predict current
and future demands within the City's RWSA. The planning years to be evaluated will include
each year from 2015 to 2025, 2030, and 2035. The task will maintain a consistent methodology
with the 2011 demand update and 2012 Plan. The City will be provided with an electronic
demand tool, which will allow them to maintain their demands into the future. This task will
develop Chapter 4 Water Requirements of the Plan.
Task 400 Activities
401 Data Request. Develop and submit a request for data required for Chapter 4. The
following data are anticipated to be required.
a. Monthly water use by customer class from 2011 to 2013 by pressure zone.
b. Largest customer locations on a map and annual consumption by customer class
from 2011 to 2013.
c. Accounted -for Non - Revenue Water from 2011 to 2013.
d. Monthly production data for each source from 2011 to 2013.
e. Growth rates by customer class through the end of the water supply planning horizon
(2035). The rates will be based on a GIS analysis of Transportation Analysis Zone
data from the Puget Sound Regional Council (PSRC) and other available planning
data.
f. GIS Data: land use, zoning data within the City Limits, TAZ boundaries.
402. Demographics Projections. Demographic projections will be developed based on the
following methodology
a. Identify land use types and obtain the density of dwelling units and employees per
category from the City and County Estimate the total area of existing and build -out
land use for each pressure zone within the RWSA.
b. Using density assumptions, estimate the build -out number of accounts under build -
out conditions.
C. Use data from PSRC and the City to calculate rates of growth for each TAZ and
each pressure zone. High, low, and average number of accounts will be prepared
for the each year during the first 10- years, 15 -year, 20 -year, and build -out
conditions.
403. Meeting No. 3 - Demographic Analysis. Present methods and results for the demographic
analysis for the City's review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
404. Demand Projections. Demand projections will be developed based on the following
methodology The projections will be documented in Chapter 4 of the Plan.
a. Develop the current average day demands (ADD) and maximum day demands
(MDD), the accounted -for revenue water uses, estimated water loss and leakage
planning values, and establish equivalent residential unit (ERU) values for the
different customer classes
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listings, landfills, and regulated underground storage tanks. Coordinate with City staff
for the field verification of any known or potential hazard sites within the Wellhead
Protection Areas (WHPAs). Rank all identified potential contamination sources in the
hazard inventory according to the hazard potential of each site and in general
accordance with Health guidelines (Health publication 331 -018; 1995). This ranking j
will allow a prioritization of the sites for future planning. Develop map of prioritized !
hazard inventory along with related WHPAs and land use coverage.
c. Implementation Strategy and Policy Planning. Revise and update the 2008
implementation strategies and management recommendations. In concert with City j
staff, identify those tasks or plans that the City considers practical for future
implementation. Likewise, identify any new policy recommendations (e.g. suggested j
land -use changes) for consideration in the City's long -term planning process.
d. Wellhead Protection Plan Report Update. Update report with findings including the
hazard inventory, the prioritized list of known or suspected sites, and a list of City j
staff- approved implementation strategies. Develop appropriate maps and figures for
report. Document conclusions or recommendations to the City for any sites or areas
of concern identified during the project. Provide two stamped and bound, one
stamped camera - ready, one PDF, and all electronic files of the Wellhead Protection i
Plan Report.
607 Meeting No. 6— Wellhead Protection. Present the Wellhead Protection results for the
City's review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
608. Draft and Final Chapter 6 — Wafer Resources. Prepare draft Chapter 6 for City's review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
• The City willprovide assumptions on future sources and quantities of supply
• Spatial resolution of the analyses will be limited to the resolution enabled by data provided
by the City or other sources.
• No new modeling of the WHPAs.
• As with the 2008 update, we assume that City staff will field verify hazard sites, as they
are more intimately familiar with the businesses and history of the area.
• No sensitivity analyses have been budgeted.
• An on -line database search company will be contracted to perform the search of known
and potential hazard sites.
City Deliverables
• Requested data
Comments on draft Chapter 6 — Water Resources
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b. Estimate the future ADD and MDD water demand for each pressure zone based on
the demographic projections and historical ERU demand. Average, high, and low
estimates of the future water demand will be determined. The range will be based
on the statistical variation in the historical ERU demand, leakage values,
conservation goals, and the high and low ranges of the demographic projection. Up
to 10 of the City's largest connections, potential large -scale industrial demands and
future wholesale water customers will be evaluated and projected separately and
added to other projected system demands. Peak hour demand (PHD) will be
calculated using both DOH and the City's estimated peaking factor from the now
diurnal curves.
C, The demand from the City's intertie commitments will be developed based on
existing agreements. Wholesale MDD and ADD for each planning yearwill be
incorporated into future water demands. Emergency or interruptible intertie
demands will be identified and incorporated per City policy into the future water
demands.
405. Meeting No. 4 - Demand Projections. Present the methods and results of the demand
analysis for the City's review and approval. Prepare an agenda, presentation materials,
and document discussions, including action items and decisions, in meeting minutes.
406. Demand model. Provide excel database with projected ERUs and resulting demand for
City's use in future updates.
407 Draft and Final Chapter 4 — Water Requirements. Prepare draft Chapter 4 for City's review
and approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
• City will provide 2015 Comprehensive Plan Land Use as scheduled in the PMP
• Aggregate Demands will be developed for areas not currently within the RWSA (i.e.
Bonney Lake).
City Deliverables
• Requested data
Comments on draft Chapter 4 — Water Requirements.
Consultant Deliverables
• Meeting No 3 Agenda, Materials, and Minutes
• Draft Chapter 4 —Water Requirements
• Meeting No. 4 Agenda, Materials, and Minutes
• Final Chapter 4 — Water Requirements
Meetings
• Meeting No. 3 - Demographic Analysis
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Meeting No. 4 - Demand Projections
TASK 500 - EXISTING SYSTEM
The purpose of this task is to document the City's existing water system, including supply,
storage, booster pump stations, interties, treatment, and distribution. This task will develop
Chapter 5— Existing System of the Plan.
Task 500 Activities
501 Data Request. Develop and submit a request for data required for Chapter 5. The
following data are anticipated to be required:
a. Coordinate with City to obtain the most up -to -date GIS information.
b. Updated Facilities from 2012 Plan
c. Confirmation of facility assets from system tables from last plan
502. Review and Update of Existing System. Review and update Chapter 5 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan, including
Booster Pump Stations, Wells, and Interties. Incorporate changes into draft Chapter
Prepared existing hydraulic profile of the existing system.
503. Draft and Final Chapter 5 — System Analysis. Prepare draft Chapter 5 for City's review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
o Engineering Reports and Record Drawings for each new facility will be provided by the
City
City Deliverables
Requested data
Comments on draft Chapter 5 — Existing System.
Consultant Deliverables
Draft Chapter 5 — Existing System
Final Chapter 5 — Existing System
Meetings
None
TASK 600 — WATER RESOURCES
The purpose of this task is to evaluate the current and future water resources to identify
potential deficiencies and proposed improvements. Evaluations will consider current water rights
and coordinated regional water system plans. This task will develop Chapter 6 Water Resources
of the Plan.
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Task 600 Activities
601 Data Request. Develop and submit a request for data required by Chapter 6 The
following data are anticipated to be required:
a. Existing water rights and pending water rights applications.
b. Existing well pump tests, capacity evaluations and /or aquifer characterizations.
C. Water level and quality records (including hydrographs),
d. Well log reports
e. Studies associated with condition assessment and hydrogeologic analyses.
f. Shapeflles of the existing Wellhead Protection Areas (WHPAs).
g. Electronic information for the City's existing monitoring wells and sampling protocol.
Iv Editable, electronic version of 2000 Wellhead Protection Report,
602, Water Supply Summary Review and summarize the existing sources of supply for the
City's RWSA, including all interties. Each source will Include an evaluation of
performance, reliability, criticality, ability to pump, water right, treatment capacity, and
auxiliary power
603. Water Rights Assessment. Summarize water right permits, claims, certificates, and
pending water right applications and change applications. Water Rights will reflect new
values defined in the Department of Ecology Memorandum of Understanding. Include
rationale and approach for use of inactive rights, as well as a Wells 3A, 3B, and 5B.
Complete DOH Tables 3 and 4 for existing and future water rights and demand.
604. Water Supply Analysis. Evaluate the City's ability to provide water supply in accordance
with the City's confirmed reliability and supply criteria for the 6 -, 10 -, and 20 -year
projected demands within the whole system and each pressure zone. Additional supplies
or improvements will be identified and summarize, as needed. Summarize the City's water
supply strategy plan and recommend program modifications if needed to meet all system
demands for the planning period.
605. Meeting No. 5 — Water Supply Analysis. Present the supply, storage, pump station, and
distribution system analysis results for the City's review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
606. Wellhead Protection Program Update. Update City's Wellhead Protection Plan to maintain
compliance with all requirements of the Washington State's wellhead protection rules.
Summarize updates and changes to Wellhead protection in Chapter 7 of the Plan.
Robinson Noble (Subconsullant) will update the Wellhead Protection Plan.
a. Data Collection and Review Collect and review pertinent data, including the existing
wellhead protection plan. The Subconsultant will obtain land use data from the
Consultant
b. Conduct Contaminant Source Inventory and Hazard Ranking. Review of existing
computer databases (EPA, Ecology, Health) to identify known leaking underground
storage tanks, confirmed and suspected contamination sites, independent clean -up
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Consultant Deliverables
• Meeting No. 5 Agenda, Materials, and Minutes
• Meeting No. 6 Agenda, Materials, and Minutes
Wellhead Protection Plan Report Update
Draft Chapter 6 — Water Resources
• Final Chapter 6 — Water Resources
Meetings
• Meeting No. 5 — Water Supply Analysis
• Meeting No. 6 —Wellhead Protection
TASK 700 - WATER QUALITY
The purpose of this task is to summarize the water quality regulations, evaluate the raw and
treated water quality from each source, discuss any trends that have developed, summarize any
water quality violations, summarize reporting requirements, and recommend improvements if
necessary to meet anticipated or future water quality regulations. This task will develop Chapter
7 Water Quality of the Plan.
Task 700 Activities
701 Data Request. Develop and submit a request for data required for Chapter 7 The
following data are anticipated to be required:
a. Water quality test results in Excel format, including data from well water, treated
water, and the distribution system.
b. Testing Waivers.
c. Current Water Quality Monitoring Plan.
d. Sample Locations.
702. Review and Update of Water Quality Review and update Chapter 7 of the 2012 Plan to
reflect the latest information and maintain consistency throughout the Plan. The following
I
updates and evaluations will be included in Chapter 7 Incorporate changes into draft
Chapter 1 for the City's review and approval.
a. Water Quality Evaluation. Review City's compliance with current federal and state
water quality regulations. Summarize the current treatment process types, capacity,
overall performance and treatment system conditions. Evaluate City's ability to meet ;
future potential water quality regulations. Identify improvements required to the
City's water treatment systems to meet current and /or future regulations.
b. Tacoma Intertie Water Quality Summary Document the system water quality with
supplies from the Tacoma Second Supply Pipeline Interties. The results will be
discussed for both the R St NW and 132nd Ave SE intertie locations.
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703. Meeting No. 7— Water Quality Evaluation Present the water quality evaluation results for
the City's review and approval. Prepare an agenda, presentation materials, and document
discussions, including action items and decisions, in meeting minutes.
704 Draft and Final Chapter 7 — Water Quality Prepare draft Chapter 7 for City's review and
approval. City comments and Consultant responses will be tracked in the Comment
Response Log. Comments on this chapter will be incorporated into the final Plan.
Assumptions
• This task does not include review or update of the City's Water Quality Monitoring Plan
City Deliverables
• Requested data
Meeting No. 7 Agenda, Materials, and Minutes
Comments on draft Chapter 7 — Water Quality
Consultant Deliverables
Draft Chapter 7 — Water Quality
Final Chapter 7 —Water Quality
Meetin s
e Meeting No. 7 — Water Quality Evaluation
TASK 800 - WATER USE EFFICIENCY
The purpose of this task is to summarize the City's Water Use Efficiency (WUE) program,
estimate the water savings from measures in the past 6 years, and project future conservation
water demand. This task will develop Chapter 8 — Water Use Efficiency of the Plan.
Task 800 Activities
801 Data Request. Develop and submit a request for data required for Chapter 8. The
following data are anticipated to be required:
a. Existing conservation program measures including measured effectivoness and
costs.
b. WUE goals.
c. Potential new WUE measures.
802. Existing Conservation Program. Review and update Chapter 8 of the 2012 Plan to reflect
the latest information and maintain consistency throughout the Plan. An estimate of
conservation volumes will be calculated and a review of the effectiveness of existing
measures will be conducted.
803. Future WUE Program. Identify future WUE program measures to implement. Assist in
developing conservation goals for the next six years in accordance with state and local
guidelines. Perform a cost - benefit analysis of existing and proposed WUE measures to
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include in the future WUE Plan. Assist in developing future conservation program
elements to meet program goals.
804. Future Conservation Water Demand. Calculate conservation demands (both MDD and
ADD) based on the established conservation goals. MDD and ADD conservation
demands will be developed in the same demand years used in Task 400. Conservation
demands will not be developed for the wholesale water demand.
805. Meeting No. 8 —WUE Program Review. Present the methods and results of the WUE
program evaluation and demands for the City's review and approval. Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
806. Draft and Final Chapter 8— Water Use Efficiency Prepare draft Chapter 7 for City's
review and approval. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
• None
i
City Deliverables
i
• Requested data
• Comments on draft Chapter 8 —Water Use Efficiency
Consultant Deliverables
Meeting No. 8 Agenda, Materials, and Minutes
Draft Chapter 3 — Water Use Efficiency
Final Chapter 8 — Water Use Efficiency
Meetings
Meeting No. 8 - WUE Program Review
TASK 900 - SYSTEM ANALYSIS
The purpose of this task is to evaluate the distribution system using the City's calibrated
InfoWater hydraulic model. Improvements will be developed for identified deficiencies.
Improvements identified in other tasks will be incorporated into the model, as appropriate, to
determine the effect of comprehensive improvements. The task will use the calibrated hydraulic
model developed under On -call Task Order T09 -013.
Task 900 Activities
901 Data Request. Develop and submit a request for data required for Chapter 9 The
following data are anticipated to be required:
a. Potential future supplies or interties, including locations
b. Potential location for future storage facilities.
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902. Updated Hydraulic Profile Update the previous hydraulic profile according to data
provided in the hydraulic model. Prepare a hydraulic profile figure for review by City
903. Supply Scenarios Evaluation. Evaluate the City's ability to provide water supply in
accordance with the City's confirmed reliability and supply criteria for the 6 -, 10 -, and 20-
year projected demands within each pressure zone. The evaluation will consider Identify
and summarize additional supplies or improvements as needed. Develop a water supply
strategy plan to meet all system demands for the planning period.
904. Storage Analysis. Identify the storage volume required for each pressure zone based on
the established storage criteria for equalizing, fire flow, operational and standby volumes.
The storage analysis will be performed for the 6 -, 10 -, and 20 -year projected demands. If
storage deficiencies are identified, additional storage volume requirements will be
identified by pressure zone and capacity Potential storage size and location specifically
identified by the City will be utilized if future storage needs are identified.
905. Pump Station Analysis. Identify the pumping capacity requirements per the evaluation
criteria. Compare requirements to current pump station capacity to identify any
deficiencies for the 6 -, 10 -, and 20 -year projected demand scenarios. Required upgrades,
modifications, or operational changes will be recommended, as necessary
906. Meeting No. 9 — System Analysis. Present the Supply. Storage, and Pump Station
analysis results for the City's review and approval. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
907 Update Demands and Fire Flow. The updated, calibrated InfoWater hydraulic model will
be updated with latest demands for the 6 -, 10-, and 20 -year conditions.
a. Apply the estimated existing demands to nodes in the model using geocoding. Scale
demands per pressure zone such that the total demand per pressure zone matches
the demand assumptions of Task 200. Demands for the 6-, 10 -, and 20 -year
conditions will be applied in the model using a scaled multiplier
b. Develop diurnal curves for each pressure zone using historic SCADA data. Apply
diurnal curves into model.
G. Fire flow requirements (FFR) will be assigned to the model nodes based on the
latest land use data. In addition, a specific FFR will be assigned to the single node
in each zone representing the account with the highest FFR.
d. Aggregate water demands will be incorporated into the model for areas that are
currently not within the RWSA (i.e. Bonney Lake). This allows the City to determine
deficiencies and improvements without representing the areas' distribution system.
908. Fire and System Pressure Analysis. Using the hydraulic model, perform steady state
analysis of the system evaluating fire flow and system pressures per DOH regulations and
guidelines based on the City's water system criteria. Identify improvements to address
deficiencies under the MDD + fire flow simulations and the peak hour simulations for the
6 -year, 10 -year and 20 -year scenarios. The model will also be used to identify minimum
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system pressures during peak -hour demands. The System Analysis will focus on
distribution capacity deficiencies for pressure, velocity and flow
909. Meeting No. 10 - Fire and System Pressure Analysis. Discuss and validate, if possible, the
deficiencies identified during the fire and system pressure analysis with City staff. Prepare
figures showing pressure and fire flow deficiencies. Prepare an agenda, presentation
materials, and document discussions, including action items and decisions, in meeting
minutes.
910. Identification of Water Improvement Projects. Identify improvements to address identified
transmission /distribution deficiencies. Identified supply, storage, treatment and water
quality improvements will be included will be sized to meet 20 -year demand conditions.
Summarize the City's current asset management program and repair and replacement
program. This may include age, known condition, and material of existing facilities.
Incorporate water system projects in the existing CIP and summarize changes to projects,
if required. Prepare figures showing results of pressure and fire flow after implementing
recommended improvements.
911 Bonney Lake Service Area Evaluation. Develop a technical memorandum (TM)
documenting the system improvements required to extend service to the Bonney Lake
area. Summarize demands, supplies source, and storage facilities for the area. Present
improvements projects for the Lakeland Hills zone with and without the expanded service.
Provide draft TM for review and comment by City City comments and Consultant
responses will be tracked in the Comment Response Log. Document TM updates and the
City's decision on the future Inclusion of the Bonney Lake area in a Final TM.
912. Meeting No. 11 - Identified improvement Projects. Determine final identified system
deficiencies and proposed improvements to be included in the CIP Prepare an agenda,
presentation materials, and document discussions, including action items and decisions,
in meeting minutes.
913. Draft and Final Chapter 9 — System Analysis. Prepare Chapter 9 from the Model
Calibration TM developed under On -call Task Order T09 -013 and work within this task.
Document the methodology and results of the System Analysis of the system deficiencies
and improvements. City comments and Consultant responses will be tracked in the
Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
• Hydraulic model formulation and calibration will be completed under On -call Task Order
T09 -013.
City to provide summary of current asset management program
City Deliverables
Comments on draft Chapter 9 — System Analysis
Repair and replacement program
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Consultant Deliverables
Meeting No. 9 Agenda, Materials, and Minutes
• Meeting No. 10 Agenda, Materials, and Minutes
• Meeting No. 11 Agenda, Materials, and Minutes
• Draft Bonney Lake Service Area Improvements TM
• Final Bonney Lake Service Area Improvements TM
Draft Chapter 9 — System Analysis
• Final Chapter 9 — System Analysis
Meetings
Meeting No. 9 - System Analysis
Meeting No. 10 - Fire and System Pressure Analysis
Meeting No. 11 - Identified Improvement Projects
TASK 1000 - CAPITAL IMPROVEMENTS PLAN
This Task will summarize the recommended improvements for the sources of supply, storage,
distribution and transmission, and pressure zones in accordance with the City's Policy and
Criteria. Total project costs will be developed for each recommended improvement and ranked
by priority This task will develop Chapter 10 Capital Improvement Program for the Plan.
Task 1000 Activities
1001 Cost Estimates. Develop opinions of project cost for pipe replacement, pump station,
reservoir, treatment, and other improvement projects identified by City Summarize the
recommended system improvements for the short term (6 years), medium term (10
years), and long term (20 years).
1002. Project Prioritization. Obtain project prioritization criteria from City Prioritize all projects
into 6 -year, 10 -year and 20 year schedules based on evaluation during the Plan. Projects
not identified in the Plan will be identified by the City and included for prioritized during this
task.
1003. Meeting No. 12 - Capital Improvements Plan. Determine final CIP projects and costs.
Prepare an agenda, presentation materials, and document discussions, including action
items and decisions, in meeting minutes.
1004. Electronic CIP Develop an electronic CIP spreadsheet tool to include a full sheet on each
project and a summary CIP for all projects. Project costs and timing will be linked such
that City staff may revise costs and timing and the CIP will automatically be updated.
1005. Draft and Final Chapter 10 — Capital Improvements Plan. Prepare draft Chapter 10 for
City's review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
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Assumptions
• City provides bid costs of recent projects, if available.
City Deliverables
• Comments on draft 10 — Capital Improvements Plan
Consultant Deliverables
• Meeting No. 12 Agenda, Materials, and Minutes
• Draft Chapter 10 — Capital Improvements Plan
• Final Chapter 10 — Capital Improvements Plan
• Electronic CIP
Meetings
P Meeting No. 12 - Capital Improvements Plan
TASK 1100 -FINANCIAL
The purpose of this task is to summarize the City's total cost of providing water service,
assurances that the utility improvement schedule will be implemented and established fees for
service. It is anticipated that the City will lead this task and develop the Financial Chapter
Camillo will support the City to incorporate into the Plan. The Chapter will include historical
financial performance review, capital facilities charge update, capital financing plan, operating
forecast, revenue needs assessment, This task will develop Chapter 11 — Financial of the Plan
Task 1100 Activities
1101 Meeting No. 13 — Financial Analysis. Facilitate a workshop to discuss the financial
analyses. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1102. Draft and Final Chapter 11— Financial. Review draft Chapter 11 prepared by City City
comments and Consultant responses will be tracked in the Comment Response Log.
Comments on this chapter will be incorporated into the final Plan.
Assumptions
The City will perform the financial analysis and develop Chapter 11
• Scope does not include changes to the City's existing rate structure
City Deliverables
• Requested data
Comments on draft Chapter 11 — Financial Plan
Consultant Deliverables
• Meeting No. 13 Agenda, Materials, and Minutes
• Draft Chapter 11 — Financial Plan
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Final Chapter 11 — Financial Plan
Meetings
Meeting No. 13 — Financial Analysis
TASK 1200 - OPERATIONS AND MAINTENANCE
The purpose of this task is review and evaluate the City's Operations and Maintenance Program
(O &M) to develop Chapter 12 — Operations and Maintenance of the Plan. The current O &M
program will be evaluated against DOH requirements and AWWA G200 -09 Standards. The task
will provide a plan for establishing a formal repair and replacement program.
Task 1200 Activities
1201 Data Request. Develop and submit a request for data required for Chapter 8. 'rhe
following data are anticipated to be required:
a Copy of the organization chart, coliform monitoring plan, emergency response plan,
cross - connection control program (or enabling ordinance).
b. City's Vulnerability Assessment.
c. Editable, electronic version of Coliform Monitoring Plan
1202. Meeting No. 14 — O &M Program Review. At a meeting with Operations, the programs
completed since the last plan will be discussed. Carollo will summarize the current
operations and maintenance programs in accordance with the DOH Planning Handbook.
Collect information regarding control system.
1203.0 &M Analysis. Conduct 0 &M analysis to identify deficiencies and recommendations.
a. Discuss with Operations the programs completed since the last plan, which may
occur during Meeting No. 12. Summarize the current operations and maintenance
programs in accordance with the DOH Planning Handbook. Programs may include
1) Operator Certificates
2) Lead free
3) Utilities Field Operation Support Center
4) Cross Connection Control Program
5) Public Notification Plan /Procedures
b. Review current operation and maintenance program in relation to regional, State
and National water operation standards, including AWWA G200 -09 Standards. The
review will include also include the existing asset management program and the
City's Vulnerability Assessment. Propose recommendations and develop CIPs, if
needed, based on the review
C. Aid the City In developing a formal repair and replacement plan. The task will
include a mission statement, assessment of needs, and milestones needed to
create a formal program.
d. Summarize meter replacement and advanced metering infrastructure study
Incorporate findings on suggested meter replacement schedule into the CIP
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1204 Coliform Monitoring Plan. Review existing Coliform Monitoring Plan. Update monitoring
plan to address changes to Maximum Contaminant Levels (MCL) and MCL Goals, as well
as the new treatment technique for Coliform bacteria. Update sampling, assessment,
corrective action, and public notice elements if necessary Develop an electronic draft of I
the updated Coliform Monitoring Plan will be submitted for the City's review and approval.
City comments and Consultant responses will be tracked in the Comment Response Log.
City comments will be addressed in the final Coliform Monitoring Plan, which will be j
submitted electronically to the City, f
1205. Control System Analysis. Review and document updates to City's SCADA and control
system in Chapter 12. Include CIP for continued system and software upgrades. Evaluate
future uses of SCADA and advanced meter infrastructure to aid in O &M and other
business functions.
1206. Meeting No. 1S— Operations and Maintenance Summary The Consultant will present the
methods and results of the Operations and Maintenance evaluation for the City's review
and approval. Prepare an agenda, presentation materials, and document discussions,
including action items and decisions, in meeting minutes.
1207 Draft and Final Chapter 12— Operations and Maintenance. Prepare draft Chapter 12 for
City's review and approval. City comments and Consultant responses will be tracked in
the Comment Response Log. Comments on this chapter will be incorporated into the final
Plan.
Assumptions
• Editable electronic version of Coliform Monitoring Plan is available.
CCU Deliverables
• Requested data
Comments on draft Coliform Monitoring Plan
Comments on Chapter 12 — Operations and Maintenance
Consultant Deliverables
• Meeting No, 14 Agenda, Materials, and Minutes
• Meeting No, 15 Agenda, Materials, and Minutes
• Draft Coliform Monitoring Plan
• Final Coliform Monitoring Plan
• Draft Chapter 12 — Operations and Maintenance
• Final Chapter 12 — Operations and Maintenance
Meetings
• Meeting No. 14 — O &M Program Review
Meeting No. 15 — Operations and Maintenance Summary
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TASK 1300 - PROJECT MANAGEMENT
The purpose of this task is to direct all activities within the Plan as assigned by the City and
maintain the project within the contracted scope, schedule, and budget. This includes project
administration, monthly invoicing, client and team coordination and quality assurance /quality
control review necessary to successfully complete the assigned chapter of the Plan to the City's
expectations. Additionally, the Consultant will develop a Project Management Plan (PMP) and
lead the initial team kick -off meeting.
Task 1300 Activities
1301 Monthly Progress Reports and Invoices. This subtask includes assisting the project team
members in the implementation of the task items, reviewing the work -in- progress reports
and monthly invoices. Prepare and submit monthly activity reports showing current project
scope, budget and schedule status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks. An electronic version of the
monthly progress reports and invoices will be sent to the City for review and approval.
1302. Project Management Plan. Prepare a Project Management Plan (PMP) that describes
project roles and responsibilities, lists contact information for the project team, describes
communications protocols, quality management, and including the scope of services,
schedule, and budget. Quality Management includes, but is not limited to, the following
elements:
a. Project Manager overview of all primary documents to verify technical consistency
and compliance with contract requirements.
b. Designate and assign qualified consultant staff to develop assigned project
deliverables, and manage consultant staff for schedule, quality and budget relative to
assigned deliverables.
c, Develop a proposed timeline for project deliverables with a target DOH Plan
submittal by October 15, 2014.
d. Resolution of all review comments with a memorandum summarizing key comments
and the manner in which each was addressed in the work.
The PMP will be introduced and discussed with the Consultant and the City project team
at the Project kick -off meeting. A revised final PMP will be delivered after the Project
Initiation Meeting.
1303. Client Coordination
a. Manage the consultant project team to track time and budget, work elements
accomplished, work items planned for the next period, manpower, scope changes,
time and budget needed to complete the project.
b. Create and maintain a working project schedule based on the schedule in the PMP
c. Review project status, including scope, budget, and schedule.
1304 Continuity with 2012 Plan
a. Identify agency comments on 2012 Plan that were deferred to the 2015 Plan.
Comments will be transferred to the 2015 Record of Comment Log and responses
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will be updated based on activities that have occurred since the 2012 Plan. Action !
items needed to address each unresolved comment will be documented and
addressed in the appropriate section.
Assumptions
• The PMP will be updated with full incorporation of review comments once after the City
review of the draft PMP
The total length of the project is twenty fair (24) months.
• City provides required documents for appendices.
City Deliverables
• Team member contact information.
• PMP review for completeness.
• Receive, review, and process Consultant invoices in a timely manner
V Respond to data request in a timely manner
Consultant Deliverables
• Data request list
• Draft Plan outline
o Draft PMP
• Final PMP
• Twenty four (24) monthly progress reports and invoices
Meetings
• None
TASK 1400 - PLAN INTEGRATION
The purpose of this task is to integrate comments on the Plan into a clear and comprehensive
Water System Plan document. The City Draft Plan will be prepared, including an executive
summary This task also includes incorporating comments and developing the Agency Review
Draft Plan and Final Plan.
Task 1400 Activities
1401 Executive Summary Prepare an executive summary, summarizing each element of the
Comprehensive Plan
1402. City Draft Plan. Prepare Cover Sheet, Table of Contents, and Executive Summary
Compile Chapters and develop Appendices. Prepare review draft document for City Staff
in eight (8) notebook binder copies.
1403. Meeting No. 16 - City Draft Plan. Meet with City to discuss comments of draft document.
Incorporate comments to be included into Agency Draft Plan.
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1404. Additional Meetings. Up to two additional meetings for Plan review as determined by City
staff.
1405. Agency Draft Plan, Incorporate City comments into an Agency Draft plan to be submitted
for agency review Eight notebook binder, one camera - ready, and one PDF will be
developed for City reproduction and distribution of Plan to Agencies and Adjacent
Purveyors,
1406. Final Plan. Consultant will review agency review letters for incorporation into the Final
Plan. Delivery of the Final Plan will include two PE- stamped original notebook binders,
one PE- stamped camera - ready, one PDF, and all electronic files.
Assumptions
City provides required documents for appendices, including acceptance ordinances.
It is anticipated that City will distribute the Plan to DOH. County agencies, and adjacent
purveyors review for approval. The City will collect public and agency review comments
and deliver to Consultant. City will develop written responses received during Agency
Review process.
City Deliverables
• City Comments
Public and Agency Review Comments
Consultant Deliverables
Executive Summary
• City Draft Plan
Meeting No. 16 Agenda, Materials, and Minutes
• Additional Meetings Agenda, Materials, and Minutes
• Agency Draft Plan
• Final Plan
Meetings
Meeting No. 16 - City Draft Plan
Up to two additional meetings
TASK 1500 - OPTIMIZATION EVALUATION
The purpose of this task is to evaluate the opportunities to perform an optimization of the
proposed system improvements identified during the system analysis in Task 900 using
advanced genetic algorithms. Many optimization tools are available to compare proposed
capital projects and identify the combination of proposed improvements that best meet the City's
planning criteria and needs at the lowest cost. This task includes review of available tools, such
as Optimatics WDS software and InfoWater's Designer module, and custom optimization
approaches, confirmation of the City's evaluation criteria, workshop to evaluate alternatives and
PnJfCad4l)oane.iNCIienUWNAumis PrOPOS&/Aukrn 2nlS VISP Swre Can
summary of the recommended optimization strategy The scope of the task will be further
refined by City Staff at the Task Kick -off meeting. At a minimum, the task will involve two team
meetings, a workshop, a summary TM and final presentation of the evaluation. This task does
not include optimization software, programming, model input development or model runs for
future optimization evaluations.
TASK 1600 — MANAGEMENT RESERVE
The objective of this task is to provide additional engineering services throughout delivery of the
Project (e.g, additional workshops, meetings, evaluations, etc,). Work performed under this task
will require prior written authorization from City's Project Manager. Authorization will specify the
requested scope of services and cost for the work, which will be reviewed, negotiated, and
agreed upon by the Project Manager and Consultant prior to performing the work.
611111V11TAT'I '1
The following tables provide a summary of the meetings and deliverables anticipated for this
scope of services.
Title
Meeting No. 1
Project Kickoff Meeting
Meeting No.
2
Retail Water Service Area /Policies and Criteria
Meeting No.
3
Demographic Analysis
Meeting No.
4
Demand Projections
Meeting No
5
Water Supply Analysis
Meeting No.
6
Wellhead Protection
Meeting No.
7
Water Quality
Meeting No.
S
WUE Program Review
Meeting No.
9
System Analysis
Meeting No.
10
Fire and System Pressure Analysis
Meeting No
11
Identified Improvement Projects
Meeting No
12
Capital Improvements Plan
Meeting No
13
Financial Analysis Methodology
Meeting No.
14
O &M Program Review
Meeting No.
15
Operations and Maintenance
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Meetings Title
Meeting No. 16 City Draft Plan
Additional Meetings Up to 2 additional Plan Review Meetings TBD by City
Additional Meetings Minimum of 2 additional meetings for Optimization
Deliverables
Project Management Plan
All Meeting Agendas & Minutes
Monthly Progress Reports (with invoices)
Data Request Spreadsheet
Executive Summary
Draft & Final Chapter 1 — Introduction
Updated Retail Water Service Area
Draft & Final Chapter 2 — Planning Considerations
Draft & Final Chapter 3 — Policies and Conditions
Draft & Final Chapter 4 — Water Requirements
Electronic Demand Model
Draft & Final Chapter 5 — System Analysis
Draft & Final Chapter 6 — Water Resources
Draft & Final Chapter 7 — Water Quality
Draft & Final Chapter 8 —Water Use Efficiency
Draft & Final Bonney Lake Service Area Improvements TM
Draft & Final Chapter 9 — System Analysis
Draft & Final Chapter 10 — Capital Improvement Plan
Wellhead Protection Plan Report
Electronic CIP
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Deliverables
Draft & Final Chapter 11 — Financial
Draft & Final Chapter 12 — Operations and Maintenance
Draft & Final Coliform Monitoring Plan
Optimization TM
City Draft Plan
Agency Draft Plan
Final Draft Plan & All Electronic Files
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EXHIBIT B
CARDLLO ENGINEERS, INC.
FEESCHEDULE
As of January 1, 2014
Project Equipment Communication Expense 11.70
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage at IRS Reimbursement Rate $.56 per mile
Effective January 1, 2014
Subconsultant cost + 10%
Other Direct Cost cost + 10%
This fee schedule is subject to annual revisions due to labor adjustments.
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Hourly Rate
Engineers /Scientists
Assistant Professional
$132.00
Professional
$148.00
Project Professional
$174.00
Lead Project Professional
$195.00
Senior Professional
$226.00
Technicians
Technicians
$137.00
Support Staff
Document Processing / Clerical
$90,00
Project Equipment Communication Expense 11.70
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage at IRS Reimbursement Rate $.56 per mile
Effective January 1, 2014
Subconsultant cost + 10%
Other Direct Cost cost + 10%
This fee schedule is subject to annual revisions due to labor adjustments.
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CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
Internal invoice number and /or sequential numeric number (i.e. progress payment # 10).
• Invoice date.
Period of time invoice covers.
o Consultant Agreement # (i.e. AG -C -115).
e Project number(s) listed (i.e. PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e. design,
right -of -way, or construction) or task order number
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non - salary (i.e.. mileage, reproduction fees (i.e. printing, copying), communication
fees (i.e. telephone), supplies, computer charges, subconsultants), indirect non - salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract — total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e. a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15'h
• For grant /special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG -C -439
Page 1 of 2
SAMPLE INVOICE
City of Auburn
Invoice #' 5222
25 West Main
Progress Payment # 2
Auburn WA 98001
Invoice Date: February 10, 2002
Alin, Scott Nutter (Project Engineer)
Project Name: Thomas Nelson Farm
Agency Agreement # AG -C -010
Project* PR562
Engineering Services performed during the period of. January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Mike Jones Principal in Charge
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00
Joe Smith, Word Processing
10
$ 48.00
480.00
Consultant Personnel Subtotal
10
$
$ 749.00
Expanses (see attached documentation )
Char es
Multiplier
Amount
Mike Jones Principal in Charge _
20 miles
x1.1
$ 759
Carla Maker Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processing
$ 29.00
x1.1
$ 31.90
Consultant Ex enses Subtotal
10
$
$ ?2.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourly Rate
Amount
ABC Environmental, Inc. Civil En ineer
10
$
100.00
$.._._
1,000.00
Electrical Consulting E� lectrical En ineer
5
$
100.00
25%
500.00
Mechanical Solutions Mechanical Engineer
10
$
100.00
MRF
1 000.00
Moving Company Moving Consultant
2
$
50.0_0 _
$
_100.00
2,600.00
Subconsultant Subtotal
Subtotal x 1.1 Multi lier
$ 19 793.51
$
2,860.00
Subconsultant Total:
_._. ..... _.._ ........ . ........ ._. ..... .............
TOTAL DUE THIS INVOICE
821.49
$ 2,860,00
-------- -. -. -. .-
$ 3,681.49
Task
V Amount
Authorized
Prior Invoiced
This Invoice
Total invoiced
To Date _
%
Expended
%
Completed
Amount
Remainin
Original
Contract
$ 22,000.00
$ 1 025.00
$ 2 681.49
$ 3 706.49
_ 20%
25%
$ 1.8 293.51
MRF*
2,500.00
0.00
1,000.00
1 0000.00
40%
45%
1,500.00
TOTAL
$ 24,500.00
$ 1 025.00
$ 3 681.A9
$__ 4,706.49
$ 19 793.51
Note. MRF= Management Reserve Fund
" Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG -C -439
Page 2 of 2
A 3.) (0 9
AMENDMENT #1 TO AGREEMENT NO. AG -C-439 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, INC.
RELATING TO WATER COMPREHENSIVE PLAN UPDATE
sr
THIS AMENDMENT is made and entered into this o21 day of Zuy 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and CAROLLO ENGINEERS, INC. (hereinafter referred
to as the "CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C-
439 executed on the 23`d day of December, 2013.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended
December 31, 2015.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original
agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -439 executed on the 23r° day of December, 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CAROLLO ENGINEERS, INC. CITY OF AUBURN
Cara Kammereck, Vice President gancy Bacl r ayor
ATTEST (Optional): A44��, TTTEST
By: �
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appro s to fo m' _0
Attorney for (Other Party) Da B. Heid, Cl Attorn
Amendment No. 1 for Agreement No. AG -C-439
Carollo Engineers
Paqe 1 of 1
AMENDMENT #1 TO AGREEMENT NO. AG -C -439 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, INC.
RELATING TO WATER COMPREHENSIVE PLAN UPDATE
THIS AMENDMENT is made and entered into this o? ?s r day of 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and CAROLLO ENGINEERS, INC. (hereinafter referred
to as the "CONSULTANT "), as an Amendment to the Agreement between the parties for AG -C-
439 executed on the 23rd day of December, 2013.
The changes to the agreement are described as follows.
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended
December 31, 2015.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original
agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -439 executed on the 23ftl day of December, 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CAROLLO ENGINEERS, INC.
CITY OF AUBURN
a ''
Lara Kammereck, Vice President
Nancy Bac 11 eMayor
ATTEST (Optional).
ATTEST:
By
Its:
(�
xLgQQ z-.
Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 1 for Agreement No. AG -C -439
Carollo Engineers
Paqe 1 of 1
0
' Nancy Backus, Mayor
WASHINGTON 25 West Main Street* Auburn WA98001-4998 * www.auburnwa.gov * 253- 931 -3000
November 26, 2014
Lara Kammereck
1218 Third Avenue, Suite 1600
Seattle, WA 98101
RE: Amendment No. 1 to Agreement for Professional Services, AG -C -439
Water Comprehensive Plan Update
Dear Ms. Kammereck:
Enclosed please find an executed copy of the above - referenced Amendment No. 1. This
amendment is for a time extension only. This amendment extends the term of the
agreement to December 31, 2015.
For the City's tracking and record keeping purposes, please reference AG -C -439 on all
correspondence and related material. Our records indicate that your insurance, as
required in Section 9 of the original agreement, will expire on December 31, 2014. Please
mail the renewal certificate(s) of insurance to JoAnne Andersen, Contracts Administration
Specialist, Auburn Community Development and Public Works Department, at the
address noted at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253 - 804 -5061.
Sincerely,
Susan Fenhaus, P.E.
Water Utility Engineer
Community Development & Public Works Department
SF /ja /mt
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG -C -439
AUBURN* MORE THAN YOU IMAGINED
Au OF * T
{..T JT C Nancy Backus,Mayor
llll 1 a�WASHINGTON 25 West Main Street*Auburn WA 98001-4998*www.auburnwa.gov* 253-931-3000
January 2, 2014
Lara Kammereck
Carollo Engineers, Inc.
1218 Third Avenue, Suite 1600
Seattle, WA 98101
RE: Agreement No. AG-C-439
Water Comprehensive Plan Update
Agreement Execution
Dear Ms. Kammereck:
Enclosed please find an executed copy of the above-referenced Agreement. This letter serves as your
Notice to Proceed. The work authorized under this agreement shall not exceed $434,643.00, and has a
completion date of December 31, 2014.
For the City's tracking and record keeping purposes, please reference AG-C-439 on all
correspondence and related material.
We must receive the certificate(s) of insurance, evidencing your insurance coverage and amendatory
endorsements as required per Section before we can issue a Notice to Proceed. Please send the
certificate(s) to JoAnne Andersen, Contracts Administration Specialist, at the address listed at the top
of this letterhead.
As the project manager, I am the designated contact for this agreement and all amendments.
Questions, assignments and coordination shall be routed through me. You can contact me at 253-804-
5061.
Sincerely,
51A-0114 a--
Susan Fenhaus, P.E.
Water Utility Engineer
Department of Public Works
SF/ja/mh
Enclosure
cc: Dani Daskam, City Clerk
Susan Fenhaus, Water Utility Engineer
AG-C-439
AUBURN * MORE THAN YOU IMAGINED
A 3.tt1. �1
CITY Or
AuBuRN Nancy Backus,Mayor
W AS H I NGTON 25 West Main Street* Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
November 20, 2015
Lara Kammereck
Carollo Engineers, Inc.
1218 Third Avenue, Suite 1600
Seattle, WA 98101
RE: Amendment No. 2 to Agreement for Professional Services, AG-C-439
Water Comprehensive Plan Update
Dear Ms. Kammereck:
Enclosed please find an executed original of the above-referenced Amendment No. 2. This
amendment is for a time extension only and extends the term of the agreement to December
31, 2016.
For the City's tracking and record keeping purposes, please reference AG-C-439 on all
correspondence and related material.
As the project manager, I am the designated contact for this agreement and all amendments.
Questions, assignments and coordination shall be routed through me. You can contact me at
253-804-5061.
Sincerely,
grodet0
Susan Fenhaus, P.E.
Water Utility Engineer
Community Development & Public Works Department
SF/cw/mm
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG-C-439
AUBURN *MORE THAN YOU IMAGINED
AMENDMENT #2 TO AGREEMENT NO. AG-C-439 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, INC.RELATING TO WATER
COMPREHENSIVE PLAN UPDATE
THIS AMENDMENT is made and entered into this `day of 9u2,,-4w'./2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and CAROLLO ENGINEERS, INC. (hereinafter referred
to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-
439 executed on the 23rd day of December 2013 and amended by agreement dated 21st day of
November 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2016.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
and subsequent amendments.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-439 executed on the 23rd day of December 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CAROLLO ENGINEERS, INC. - CITY OF AUBURN
l
By: A . pl Vl/�WlU/ -
Authorized signature N-ncy Backer ayor
ATTEST (Optional): ATTEST:
By: . . -c-e
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approved as to fora, 7 41P
_a IS1 .
Attorney for (Other Party) Davie B. Heir, Aub n-City Attorney.
Amendment No. 2 for Agreement No. AG-C-439
Carollo Engineers, Inc.
Page 1 of 1
3 . Iko • °I
AMENDMENT #2 TO AGREEMENT NO. AG-C-439 BETWEEN
THE CITY OF AUBURN AND CAROLLO ENGINEERS, INC.RELATING TO WATER
COMPREHENSIVE PLAN UPDATE
THIS AMENDMENT is made and entered into this
alJ'>day of--)//t-i-h-/ , 015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and CAROLLO ENGINEERS, INC. (hereinafter referred
to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-
439 executed on the 23rd day of December 2013 and amended by agreement dated 21st day of
November 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2016.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
• and subsequent amendments.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-439 executed on the 23rd day of December 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
CAROLLO ENGINEERS, INC. CITY OF AUBURN
By: _ /.. % J. 4. It 1 . LA_ _... _
Authorized signature Nancy Bac , Mayor
ATTEST (Optional): ATTEST:
.9
By: 4
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approved as to • :
` -�I.1 •
Attorney for (Other Party) niel B. Heid, •
• •'urn ity •ttorney
Amendment No. 2 for Agreement No. AG-C-439
Carollo Engineers, Inc.
Page 1 of 1