HomeMy WebLinkAbout08-04-2014 ' Finance Committee
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_ _ August 4, 2014 - 5:00 PM
° Annex Conference Room 1
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Gonference Room 1 located on the second floor of the City Hall Annex at
1 East Main Street in Auburn.
A. Roll Call
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout
were present.
Officials and staff members present included: Mayor Nancy Backus,
City Attorney Daniel B. Heid, Director of Community Development
and Public Works Kevin Snyder, Director of Innovation and '
Technology Ron Tiedeman, Planning and Design Services Manager
E.lizabeth Chamberlain, Assistant City Engineer Jacob Sweeting,
Finance Director Shelley Coleman, and City Clerk Danielle Daskam.
g. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the July 21, 2014 meeting
Vice Chair Holman moved and Member Trout seconded to approve
the July 21 , 2014 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 429843 through 430042 in fhe amount of
$1 ,395,719.52 and three wire transfers in the amount $3,068.75 and
dated August 4, 2014.
Committee members reviewed the claims vouchers.
Vice Chair Holman moved and Member Trout seconded to approve
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the claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534850 through 534882 in the amount of
$274,685.74 and electronic deposit transmissions in the amount of
$1 ,357,920.51 for a grand total of $1,632,606.25 for the period
covering July 17, 2014 to July 30, 2014.
See claims vouchers above for approval of payroll vouchers.
D. Agreement for Services - Comprehensive Plan Update
(Chamberlain)
Agreement for Professional Services with Berk Consulting to assist
the City with updating the Housing Element of the Comprehensive
Plan.
Planning and Design Services Manager Chamberlain presented the
Agreement for Professional Services No. AG-C-452 with Berk
Consulting. Berk Consulting with assist t_he City with updating the
Housing element of the Comprehensive Plan, including performing a
housing inventory and assessment, developing a preservation and
maintenance plan, formulating policies on the condition and
preservation of existing housing, and providing a public outreach
strategy related to housing.
The contract amount is $40,000.00 and the work is anticipated to be
complete in 2015.
Berk Consulting is performing similar services for the cities of
Renton and Tukw'ila.
Vice Chair Holman moved and Member Trout seconded to approve
and fonvard the Agreement for Professional Services with Berk
Consulting to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
III. DISCUSSION ITEMS
A. Resolution No. 5088 (Sweeting)
A Resolution of the City Council of the City Of Auburn, Washington,
authorizing the Mayor to execute an Agreement between the City of
Auburn and Burlington Northern Santa Fe Railway relating to 4he
37th and B Street Northwest Pre-Signal Project
Assistant Director of Engineering Services/City Engineer Gau.b
presented Resolution No. 5088, which authorizes the Mayor to enter
into a Construction and Maintenance Agreement with Burlington
Northern Santa Fe Railway (BNSF) to support the construction of
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the 37th Street and B Street NW Pre-signal Project.
The project will construct a new pre-signal, make modifications to
the existing tra�c signal, and install advanced railroad pre-emption
for the at-grade BNSF rail crossing intersection of 37th Street NW
and B Street NW.
The agreement obligates BNSF to construct improvements to its
pre-emption sysfem to provide advance notification to the City pre-
signal of approaching trains. The agreement obligates the City to
pay BNSF for the improvements. Much of the cost of the project is
grantfunded.
B. Resolution No. 5089 - Data Service Change (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a five year contract with Comcast
for phone and internet data services
Director of Innovation and Technology Tiedeman presented
Resolution No. 5089, which authorizes an agreement with Comcast
Enterprise Services for communications services.
Currently, the City has data and internet services provided by three
service providers with contracts expiring in 2014. Through a
competitive bidding process, staff recommends entering into a
service contract with Comcast that will provide a significant upgrade
to City internet and voice services in fhree locations--City Hall, the
Justice Center, and the Airport. The City will receive fiber
connectivity and service enhancements and local dialing with no
long distance between Bellingham and Chehalis. Any increase in
the service cost will be offset by additional service cancellations.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 5:16 p.m.
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APPROVED this �� day of August, 2014.
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O ES, C Danielle Daskam, City Clerk
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