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Home My WebLink About08-04-2014CITY or ---� a - iVASHiNGTO' CALL TO ORDER Public Works Committee August 4, 2014 - 3:30 PM Annex Conference Room 2 MINUTES Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Community Development & Public Works Director Kevin Snyder, Assistant Director of Engineering /City Engineer Ingrid Gaub, Assistant Director of Public Works Operations Randy Bailey, Assistant City Engineer Jacob Sweeting, Acting Utilities Engineer Susan Fenhaus, Transportation Manager Pablo Para, Planning & Design Services Manager Elizabeth Chamberlain, Project Engineer Kim Truong, Capital Projects Manager Ryan Vondrak, Engineering Aide Mund, Traffic Engineer James Webb and Public Works Secretary Molly Mendez. B. Announcements There were no announcements. C. Agenda Modifications There was one agenda modification, removing Discussion Item B, Status Update of Resolution No. 5003, from the agenda. CONSENT AGENDA A. Approval of Minutes Public Works Committee to approve the minutes of the July 21, 2014 Public Works Committee meeting It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, July 21, 2014. Motion carried 3 -0. III. ACTION Page 1 of 5 A. Public Works Project No. CP1120 ( Truong) Approve Final Pay Estimate No. 8 to Contract No. 13 -07 in the amount of $4,615.77 and accept construction of Project No. CP1120, Lea Hill Safe Routes to School Improvements Project Engineer Truong informed the Committee that the City portion of the project has been completed. There were no questions from the Committee. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Final Pay Estimate No. 8 to Contract No. 13 -07 in the amount of $4,615.77 and accept construction of Project No. CP1120, Lea Hill Safe Routes to School Improvements. Motion carried 3 -0. B. Resolution No. 5088 (Sweeting) A Resolution of the City Council of the City Of Auburn, Washington, Authorizing the Mayor to Execute an Agreement between the City of Auburn and Burlington Northern Santa Fe Railway relating to the 37th and B Street Northwest Pre - Signal Project Assistant City Engineer Sweeting provided a brief background summary of Resolution No 5088. Assistant City Engineer Sweeting responded to a question asked by Member DaCorsi regarding what the word incidental entails on page 26 of the packet. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee adopt Resolution No. 5088. Motion carried 3 -0. C. Public Works Project No. C201A (Vondrak) Approve Final Pay Estimate No. 25 to Contract No. 11 -01 in the amount of $57,974.43 and accept construction of Project No. C201A M Street SE Grade Separation (Underpass) Capital Projects Manager Vondrak answered a question asked by Vice -Chair Peloza regarding the change orders associated with this project. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Final Pay Estimate No. 25 to Contract No. 11 -01 in the amount of $57,974.43 and accept construction of Project No. C201A M Street SE Grade Separation (Underpass). Motion carried 3 -0 Page 2 of 5 IV. DISCUSSION ITEMS A. Code Enforcement Abatement Action (Tate) Council authorization to initiate an abatement action for six (6) residential properties. Planning & Design Services Manager Chamberlain provided a brief overview of this item. There were no questions from the Committee. B. Status Update of Resolution No. 5003 (Snyder /Jones) Staff to brief and present the anticipated schedule and next steps for implementation of Resolution No. 5003; a Remedial Action Grant Agreement with the State Department of Ecology. Discussion Item B was removed from the agenda. C. Agreement for Services - Comprehensive Plan Update (Chamberlain) Agreement for services with Berk Consulting to assist the City with updating the Housing Element of the Comprehensive Plan, Planning & Design Services Manager Chamberlain provided background information pertaining to this item. Vice -Chair Peloza requested to have ".00" added throughout agreement AG -C -452. Planning & Design Services Manager Chamberlain will revise as requested. Member DaCorsi made comments regarding affordable housing. D. Ordinance No. 6526 (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, amending Section 19.04.070 of the Auburn City Code relating to traffic impact fee exemptions. Planning & Design Services Manager Chamberlain explained Ordinance No. 6526. Planning & Design Services Manager Chamberlain clarified that Trek will be market rate apartments with retail on the first floor following a question asked by Vice -Chair Peloza. E. Fulmer Field Briefing ( Fenhaus) Acting Utilities Engineer Fenhaus explained this is an update to a prior discussion with the Committee last fall. In response to a question asked by Chairman Osborne, Acting Utilities Engineer Fenhaus explained the testing process for Wells 2 and 6. Page 3 of 5 There was a brief discussion regarding the existing 1000 gpm temporary pump as it showed evidence of corrosion. Acting Utilities Engineer Fenhaus responded to a question asked by Chairman Osborne regarding Tacoma Water Wholesale Agreements. Responding to a question asked by Chairman Osborne, Acting Utilities Engineer Fenhaus indicated there have not been any problems meeting the water demand this summer. F. Right -of -Way Vacation Compensation Policy (Para) Transportation Manager Para provided a brief overview of the current and proposed Street Vacation Policy. Assistant Director of Engineering /City Engineer Gaub responded to a question asked by Chairman Osborne regarding the water, sewer and storm lines. Community Development & Public Works Director Snyder added that this is the only jurisdiction he has worked in that does not charge for Right of Way Vacations. There was a discussion regarding the word dedicated following a comment from Vice -Chair Peloza. Transportation Manager Para and Assistant Director of Engineering /City Engineer Gaub responded to a question asked by Member DaCorsi regarding the last sentence on the read -ahead which states "reduces the potential issues related to a perception of gifting of public funds ". Committee concurred with staff's proposed policy. G. Capital Project Status Report (Sweeting) Item 8 — CP1024 — AWS and M Street SE Intersection Improvements: Assistant City Engineer Sweeting provided a status update following a question asked by Vice -Chair Peloza. %]VULII %-,UI I1VV1 I I Ilp[VVCI I ICI I W - F I I JL. Q7 lV rICII I1UUN JL JG. Chairman Osborne requested a briefing on these projects at the previous Public Works Committee meeting. Assistant City Engineer Sweeting explained the projects are currently in the process of right of way acquisitions. Sweeting mentioned the design issues have been resolved with the Muckleshoot Indian Tribe. Page 4 of 5 Assistant City Engineer Sweeting responded to a question asked by Chairman Osborne regarding the status of additional property acquisitions. There was a discussion regarding the design of the pedestrian crossing. H. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) There were no questions from the Committee. Action Tracking Matrix (Gaub) Vice - Chairman Peloza recommended item F, 105th Street Sewer Odor be removed as there are no current issues with this item. Chairman Osborne verified with Assistant Director of Public Works Operations Bailey that there are no new reports. There was a Committee consensus to remove Item F from the Action Tracking Matrix. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:25 p.m. Approved this 18th day of August, 2,014. VVayne/Osb6fhb Molly Mendez Chairman Public Works Department Secretary Page 5 of 5