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Home My WebLink About08-04-2014 (2)CITY OF _.�;i` Public Works Committee e, T ` August 18 2014 - 3:30 PM .(� 'V- f Annex Conference Room 2 �- '' WASHINGTON MINUTES CALL TO ORDER Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Community Development & Public Works Director Kevin Snyder, Assistant Director of Engineering /City Engineer Ingrid Gaub, Assistant City Engineer Jacob Sweeting, Acting Utilities Engineer Susan Fenhaus, Transportation Manager Pablo Para, Storm Drainage Engineer Tim Carlaw, Project Engineer Luis Barba, Project Engineer Joel Chalmers, Street Systems Engineer Jai Carter, Capital Projects Manager Ryan Vondrak, Financial Planning Manager Bob Brooks and Public Works Secretary Molly Mendez. B. Announcements There were no announcements. C. Agenda Modifications There was one agenda modification adding Discussion Item I, S 277th Street Corridor Project — Agreement with City of Kent, to the agenda. CONSENT AGENDA A. Approval of Minutes Public Works Committee to approve the minutes of the August 4, 2014 Public Works Committee meeting It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, August 4, 2014. Motion carried 3 -0. III. ACTION Page 1 of 5 IV A. Public Works Project No. CP1322 (Barba) Grant permission to advertise Project No. CP1322, Annual Traffic Signal Improvements Project Engineer Barba explained staff is asking for permission to advertize Project No. CP1322, Annual Traffic Signal Improvements. Barba provided a brief overview of the project. Project Engineer Barba clarified the number of specific locations on the vicinity map following a question asked by Chairman Osborne. In response to a question asked by Vice -Chair Peloza, Project Engineer Barba and Transportation Manager Para explained the vehicle detection system. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee grant permission to advertise Project No. CP1322, Annual Traffic Signal Improvements. Motion carried 3 -0. DISCUSSION ITEMS A. 2014 Second Quarter Financial Report (Coleman) For the purpose of these minutes, this item was discussed after Discussion Item C. Financial Planning Manager Brooks introduced himself to the Committee. The Committee members had a discussion regarding the Cemetery net operating loss following a comment made by Vice -Chair Peloza. Financial Planning Manager Brooks and Community Development & Public Works Director Snyder responded to a question asked by Member DaCorsi regarding the Real Estate Excise Tax chart on page 29 of the packet. In response to a question asked by Chairman Osborne, Financial Planning Manager Brooks indicated the Criminal Costs on page 27 of the packet is revenue, not an expense. Financial Planning Manager Brooks will follow up on a question asked by Vice -Chair Peloza on page 17 of the packet regarding the sentence which states "General Fund Expenditures are running 1.0% higher than the same period the prior year" and page 32 of the packet regarding the operating loss. Vice -Chair Peloza has requested an explanation on these items. Financial Planning Page 2 of 5 Manager Brooks will follow up with the Committee providing answers. Vice -Chair Peloza also had questions regarding the Airport funds. Financial Planning Manager will research this and report back. B. Street Selection - 2015 Local Street Reconstruction Project (Carter) For the purpose of these minutes, this item was discussed prior to Discussion Item A. Street System Engineer Carter provided the Committee with a brief overview of this program. Street System Engineer Carter clarified which streets are remaining on this program in response to a question asked by Chairman Osborne. There was a brief discussion regarding 107th on Lea Hill following a comment made by Vice -Chair Peloza. Responding to a question asked by Member DaCorsi, Street System Engineer Carter clarified the utility work on the selected streets. C. Carwash Program (Carlaw) For the purpose of these minutes, this item was discussed after Discussion Item B. Storm Drainage Engineer Carlaw provided an overview of the Carwash Program. Carlaw also brought a carwash kit to demonstrate to the Committee. There was a group discussion regarding the possibility of a designated carwash location or locations in the City. Storm Drainage Engineer Carlaw will investigate whether the City has brochures for this program following a comment made by Vice - Chair Peloza. D. System Development Charges (Fenhaus) For the purpose of these minutes, this item was discussed after Discussion Item A. There was a group discussion regarding different recommendations pertaining to the proposed System Development Charge increase. Staff will prepare and provide a longer term phase in approach to the Committee based on the discussion. Page 3 of 5 E. Stewart Road (Lake Tapps Parkway) Corridor Improvements (Para) For the purpose of these minutes, this item was discussed after Discussion Item I. Transportation Manager Para distributed a map which illustrates the Stewart Road (Lake Tapps Parkway) Corridor. Para also provided an overview of this item. Transportation Manager Para informed the Committee what jurisdictions are helping fund this project following a question asked by Chairman Osborne. Committee expressed their support for the proposed City of Auburn commitment to Pacific's project. F. Capital Project Status Report (Sweeting) Assistant City Engineer Sweeting explained that most of the work from Puget Sound Energy is complete in response to a question asked by Chairman Osborne. Following a question asked by Vice -Chair Peloza, Assistant City Engineer Sweeting provided brief overview of the work that will be completed with this project. In response to a question asked by Chairman Osborne, Assistant City Engineer Sweeting indicated the design phase has not had any issues. Item13 — CP0915 — Well 1 Improvements — Well Replacement: Chairman Osborne asked if it has been decided whether this project will rehabilitate or replace Well 1. Acting Utilities Engineering Fenhaus responded stating the plan is to rehabilitate. G. Significant Infrastructure Projects by Others - Public Works Status Report (Laub) Item 2 — Reddington Levee: Assistant Director of Engineering /City Engineer Gaub provided an explanation of the remaining project work in response to a question asked by Vice -Chair Peloza. Page 4 of 5 ILtl111 J- IG`YLII MVCIIUU •7L I IQ11 JLI CUL INUGU I I I I IJIUVU1 11O I I LJ. Responding to a question asked by Chairman Osborne, Assistant Director of Engineering /City Engineer Gaub indicated that the majority of the improvements are complete. Item 7 — Auburn Way South and M Street SE /Howard Road: Assistant Director of Engineering /City Engineer Gaub provided an overview of this item following a question asked by Chairman Osborne. H. Action Tracking Matrix (Laub) Chairman Osborne asked that System Development Charges be updated on the matrix. S 277th Street Corridor Project - Agreement with City of Kent (Vondrak) For the purpose of these minutes, this item was discussed after Discussion Item D. Capital Projects Manager Vondrak explained this is a draft agreement between the City of Kent and the City of Auburn as it relates to the cities South 277th Street Corridor Capacity and Non Motorized Trail Improvement Project. Using an aerial map, Capital Projects Manager Vondrak indicated the portion that would change from the City of Kent's jurisdiction to the City of Auburn's jurisdiction with this agreement. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:03 p.m. Approved this 2nd day of September, 2014. G "W ,MgLdy. Wayn s r e Molly M ndez Chairman Public Works Department Secretary Page 5 of 5