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WASHINGTON
CALL TO ORDER
Finance Committee
August 18, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
1 East Main Street in Auburn.
A. Roll Call
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout
were present.
Officials and staff members present included: Mayor Nancy Backus,
City Attorney Daniel B. Heid, Director of Community Development
and Public Works Kevin Snyder, Risk Management and Human
Resources Director Rob Roscoe, Finance Director Shelley Coleman,
and Deputy City Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. August 4, 2014 Minutes
Member Trout moved and Vice Chair Holman seconded to approve
the August 4, 2014 minutes.
MOTION CARRIED UNANIMOUSLY. 3 -0
B. Claims Vouchers (Coleman)
Claims voucher numbers 430043 through 430216 in the amount of
$4,216,047.01 and four wire transfers in the amount of $2,595.93
and dated August 18, 2014.
Committee members reviewed the claims vouchers.
Vice Chair Holman moved and Member Trout seconded to approve
the claims and payroll vouchers.
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MOTION CARRIED UNANIMOUSLY. 3 -0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534883 through 534919 in the amount of
$837,910.67 and electronic deposit transmissions in the amount of
$1,331,476.52 for a grand total of $2,169,387.19 for the period
covering July 31, 2014 to August 13, 2014.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6527 (Roscoe)
An Ordinance of the City Council of the City of Auburn, Washington,
including the Mayor in the City's Management Leave Program
Director Roscoe introduced Ordinance No. 6527. He explained the
ordinance would add the Mayor to the Management Leave Program.
This practice is in line with surrounding jurisdictions.
Member Trout moved and Vice Chair Holman seconded to approve
and forward Ordinance No. 6527 to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3 -0
IV. DISCUSSION ITEMS
A. 2014 Second Quarter Financial Report (Coleman)
Director Coleman presented the 2nd Quarter Financial Report.
Revenues are higher than expected and expenditures are less then
budgeted. The investment portfolio is small, the City will be looking
for investment opportunities in the future.
Member Trout asked what the miscellaneous sales tax revenue
consisted of. Director Coleman explained any funds that do not have
a set designation provided by the State are considered
miscellaneous sales tax revenue, such as the interest paid on sales
tax held by the State.
Chair Wales asked why the cemetery is showing such a large loss.
Director Coleman explained the cemetery is being backed billed for
a malfunctioning water meter.
B. Status Report on Councilmember Compensation - Independent
Salary Commission
Mayor Backus reported letters to prospective candidates of the
Salary Commission have been sent. She has received two letters
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declining the position. She requested the Committee send her
names of additional candidates.
C. State Auditors Exit Conference
Vice Chair Holman requested Director Coleman report on the State
Auditors Exit Conference. Director Coleman explained the City
received a clean audit. The Auditors did not issue any
administrative letters or finding. The auditor's office suggested the
City require third party vendors to deposit cash receipts every three
to five days.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 5:24 p.m.
Clerk
this ;2 !� day of September, 2014.
Shawn Campbell, Deputy City
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