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Home My WebLink About09-15-2014 PUBLIC WORKS COMMITTEE AGENDA MODIFICATIONS (PDF ONLY) * cn,roF �� . Memorandum Engineering Division WASHINGTON To: Public Works Committee From: Ingrid Gaub, Assistant Director of Engineering/City Engineer CC: Mayor City Clerk Councilmembers Kevin Snyder, Community Development & Public Works Director Jacob Sweeting, Assistant City Engineer Luis Barba, Project Engineer Kim Truong, Project Engineer Date: September 15, 2014 Re: Agenda Modification for the September 15, 2014 Meeting This modifcation is to replace the exis4ing packet materials for the following agenda items: III. ACTION D. Public Works Proiect No:CP1322" Barba) Approve Auvartl of Contract No. 14-16, to American Electrical Services on their low bid of$132,711.00 for Project No. CP1322, Annual Traffic Signal Improvements E. Public Works Proiect No. CP1208• (Truona) Approve Award of Contract No. 14-10, to R.L. Alia Company on their low bid of $994,822.00 plus Washington State sales tax of$94,452.09 for a total contraot price of$1,089,274.09 for Project No. CP1208, Sewer Pump Station Improvements Page 1 of 1oAUBURN * MORE THAN YOU IMAGINED � TiGe: Agenda Category: 6onsent Date: 9l11/14 Award Pro'ect No. CP1322 De arfinent: PW Bud et Im act: $0 Administrative Recommendation: Public Works Committee recommend City Council approve award Contract No. 14-16, to American Electrical Services on their low bid of$132,711.00 for Project No. CP1322,Annual Traffic Signal Im rovements. Background Summary: The purpose of this project is to construct traffic signal system improvements including upgrades and repairs to vehicle detection systems, installation of accessible pedestrian pushbuttons, and upgreding traffic signal systems by installing flashing yellow arrow signal heads, installing auxiliary signal heads, and instelling signal head backplates, at various locations throughout the City. See attached Vicinity Map for details regarding specific improvements and locations. This project included a procurement phase during which equipment that required long lead times, or items that would be installed by City forces, were purchased by the City. Items not installed by City forces will be installed by a Contractor during the construction phase of the project. Funding for this project is from the Capital Signal Equipment and Improvement Funds (328 Funds). See the attached Budget Status Sheet for atlditional details. A project budget contingency of$67,362.00 remains in the 328 Fund. List Attachments: Buii et Status Sheet and Vicini Ma Reviewed by Councfl Committeea: Finance Muni Services PCDC PWC Les Gove Communuy Campus ❑Downtown Redevelo ment ❑Council O erations Committee Other: Meetin Date: 9/15/14 SWff: Barba Page 2 af 10 i BID TABULATION ' BID TOTALS SUMMARY � Project Name: CP1322, Annual Traffic Signal Improvements, Contract 14-16 � Prepared by: City of Aubum Bid Date: 9/9114 ENGINEER'S ESTIMATE: $ 143,457.00 I AVERAGE'BASIC BID AMOUNT: $ 144,349:30 i BASIC BID SPREAD AMOUNT: $ 24,786:00 Baslc BID Amount Spread$ Spread% I LOW BIDDER: Amerlcan Electrical Services $ 132,711.00 -$10,746.00 -7.49% I Second Bidder. Transportation Systems, Inc $ 142,409.00 -$1,048.00 -073% � Basic BID (Tax Not Applicable) American Electrical Services S 132,711.00 Transportation Systems, Inc $ 142,409.00 Totem Eleclric of Tacoma $ 143,670.50 � Pioneer Contrectors $ 145;259.00 � Prime Electric $ 157,497.00 w 0 0 ii � � I I 9/9f2014(I:OI PM) h:\projl6idlabslCPl322 DT.xls 3 BUDGET STATUS SHEET Project No: CP1322 Project Title: Annual Treffic Signal Improvements Project Manager. Luis Barba Date: September 11, 2014 p Project Update Initiation Date: 1/21/2014 O Permission to Advertise Advertisement Date: 8/18/2014 OO Contract Award Award Date: O Change Order Approval O Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Fundin 2013 Actual 2014 Future Years Total 328 Fund - Capital Signal Epuipment Funds 0 45,234 45;234 328 Fund - Capital Signal Improvement Funds 0 324,267 324,267 Total 0 369,501 369,501 Estimated Cost,(Funds_Needed) Activi 2013 Actual 2014 Future Years Total Design Engineering -City Costs` Equipment Procurement 0 142,885 0 142,885 Construction Bid 0 132,711 0 132,711 Project Contingency (20% of Construction Est.) 0 26,542 0 26,542 Construction Engineering - City Costs' Total 0 302,138 0 302,138 "Engineering costs are charged to the Engineering Budget and not shown here. 328 Capital Improvement Budget Status 2013 Actual 2014 Future Years Total "328 Funds Bud eted 0 369,501 369,501 328 Furids Needed 0 302,138 0 302,138 "*328 Fund Project Contingency ( ) 0 (67,362) (67,362) 328 Funds Required 0 0 0 " (#) in the Budget Status Sections indicates money the City has available. H:\PROJ\CP1322-Annual Traffic Signal Improv\3.00 Project Management\3.20 Butlget\CP1322_BudgetStatusSFieet Page 4 0110 1 of 1 S.277TH STIFRONTAGE RD VEMICLE DETECTION UPGRADE AU9URN WAY N/37TN ST NE TRAFFIC SIGNAL CABINET i W VALLEY MWY/75TH ST� W TRAFFIC SIGNAL CABIN AUB - RN WAY Nl1 TH NE � VEHICLEDETECTION UPGRADE SIGNAL BACKPLATES 1 /� ,�- A U WA IBTH ST AUBURN AVEI4TH ST NE A A P SN UTTONS VEHICLE DETECTION LOOPS I ' H-I-r-r1 \ \1 I I I I - '1 T rl 1 AUBURN WAY/MAIN ST � ADA PUSHBUTTONS BATTERY BACKUP COMPONENT8 AUBURN AV 12 T i Y AD P SHBSITTON3 RD ST SE/A ST S U N. A S/2 D ST SE RELOCATE TRAFFIC SIGNAL DA P,USHBUTTONS� I I A 8T SEII7TH ST SE BATTERY BACKUP COMP NENTS 15TH ST SW CORRID VEHIGLE DETEGTION UPGRADES 81GNAL BACKPLATES Q LAKELAND HILLS IIVAY SFJLAKE TAPPS PKWY SE PLASMING YEILOW ARROW ADA PUSHBUTTON8 SIGNAL BACKPLATES Acm7T�oF _T�Tn��T CP1322 ANNUAL TRAFFIC SIGNAL IMPROVEMENTS V B V 111V Page�I�t�b�l ITY MAP � �-l� WASHINGTON NOT TO SCALE Title: Public Works Contrect No. 14-10 A enda Cate o : Consent Date: 9/72N4 De artment: PW Bud et Im act: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 14-10,to R.L.Alia Company on their low bid of$994,822.00 plus Washington State sales tax of$94,452.09 for a total contract price of $1,089,274.09 for Pro'ect No. CP1208 Sewer Pum Station Im rovements. Background Summary: This project will construct various improvements to 11 of the City's sanitary sewer pump stations including upgredirig the ability of maintenance staff to access and maintain wet wells, install new back-up generator systems, install site improvements such as fencing, lighting, and equipment shelters, and establish cathodic protection systems. See the attached Improvement matrix for specific improvements proposed at each pump station site. ConstNction is anticipated to begin in October 2014 and be complete in April 2015. The estimated total project cost is$1,350,953.00 which is equal to the amount budgeted for the projed. List Attachments: Budget Status Sheet, Bid Tab Summary, Improvement Matrix, Map RevleweA by Councll Commlttees: Finance Muni Services PCDC PWC Les Gove Community Campus ❑Downtown Redevelo ment ❑Council O erations Committee Other: Meetin Date: Se tember 15, 2074 Staff: Truon Page 6 of 10 BID TABULATION BID TOTALS SUMMARY Project�Name: CP1208, Sewer Pump 5tation lmprovements, Contract 14-10 Prepared.by: City of Aubum Bid�ate: 9/9114 ENGINEER'S ESTfMATE: $ 826,971.43 � AVERAGE BASIC BID AMOUNT: $ 1,140;578.39 BASIC BID SPREAD AMOUNT: $ 291,512.76 Basic BID Amount Spread$ Spread % j LOW BIDDER: R. L.Alia Company $ 884,622:00 $167,910.57 20.31% Second Bidder: Jansen I�c. $ 1,286;334.78 $459,423.35 55.56% ; Basic BID�Tax not Included) Total BID(Tax Included) � R. L. Alia Company $ 994,822.00 $ 1,089,274.09 ; Jansen Inc. $ 1,286,334.78 $ 1,408,417.75 v a � m J O I O I I i i i j i i I i 9/9/2014(2i42-PNn h:\proj�bidtabs\CP1208 BT.xls ( BUDGET STATUS SHEET ProJeet No: CP1208 Project Title: Sewer Pump Station Improvement Project ProJect Manager:Kim Truong Q Projeet Initiatlon Initiation Date: 9!3/13 Q Pertnislon to Advertlse Date:Sept. 11,2014 Advertisement Date: 5/5/14 Q Contract Award AwaM Date: Q Ctiange OrAar Approval Carry Forwerd to 2074 The"Future Years"column indicates ihe projectetl amount to be requested in future budgets. Funds Bud eted Funds Available _Funtling 2012 2013 2014 Total 431 Funtl-Sewer 29,018 80,135 1,241,800 1,350,953 Total -29,018 80,135 1,241,800 1.350,953 Estimated Cost Funds Needed Activity 2012 2013 2014 Total Design Engineering-Ciry Costs 12.032 27,445 57,422 96,899 Design Engineering-Consultant Costs 16,986 52,689 22,404 92,078 Consiruction Estimale 1,089,274 1,OB9,274 Authorized Contingency 54,464 54,464 Easement Acquisition 3,237 3,237 Construction Engineering-City Cosis 10,000 10,000 Construclion En ineering-Consultant Costs 5.000 5,000 Total 29,01B 80,134 7,2at,B00 7,350,953 431 Sewer Bud et Status 2012 2013 2014 Total '431 Funtls ButlgeteC () (29,018) (80.135) (1,247,800) 1,350,953) 431 Funds Needed 2g,018 80,135 1,241,800 1,350,953 '471.FuntlProjectCOntlngency�) 0 0 0 0 431 Funds Required 0 0 0 0 •(#)in the Budget Status Sections indiwtes Money ihe CiTy has available. Page 8 0(10 CP1208 Sewer Pump Station Improvement Matrix Generator Cathodic Wet Well Site Improvements System Protection Access System Improvements Fencing Shelter Lighting 22nd Street NE X X X X X X 8th Street NE X X X X X X . -- _.... { . � , Area 19 X ' ' ` � � " � d F Street SE X X � � � � - � ; •, . ' North Ta s � X - � 0 Peasle Rid e X � � � ' � � R Street NE X X X X X X . .. Rainier Rid e X X ' Riverside X ' . ;. ,. Terrace View X ; ; . - Valle Meadows X X X X X X Sewer Pu.mp Station ImproVements Project Vicinity Map ��-�'� ��'i �-�- ---�� e `�:r;�T' � �l l.-j'�-#.� JI �� $- .�, I,,1 '.. 11 � r � �. %;�zr ' ' �—� �-,7` s1 ' 1"� y 4 - . '• ",� :�� ,� ' N +—r�l'' t l �—�+� r.. � '� u "��r�`:.�`,� s-z:;rti�s�r 1 : y' '' ` --5��'4 I ��, - � '`' � �^� �� I �: � r~ ` �ti , I , _ ,�5�. . J�bl i� � � � i � - J _ ;, � � �, _ � r�a� �i� ; � '' "''�(-�_��-- _ �,,,, � � - n� -•'• 'r-' P; Riverside ; �' � 22nd Street '� '� �� i 8th Street I � . �—�-��--- " Pump �{ �� Pum Pump � 7`'` !_S u . {, J'�,[s P Y,'� — w — �-i � � J $[8t100 i! $�8t10� � StehOU � ' - - �'=� °� '[ ;V,.,�i r��, � � Y �i� i �, ��-:,;' ' lr-t'',YC- �i ' � f � .� � . �.�� i` � �=,f .r �_�-r`� r Raioier � �+- --ti-�{' ; ' I �.T \?^��' �_ �� 1 � -.-- i �� ., � T�"� �` �, .t� F ,_�+ -'I Ridge G A:��`�II �:� , } ,�, + � ��;�{- _ . � , :� �� - 1`�Srl ' I3_n t.�'o--�vi W�:r-� ,�� _ Pump � il i' l,r �+4r.laK � G�•'�-' "ri_ :�. y� J'L�f + �;is I �K f 1 �-I i�.^1 . � �-� I� �� i J��u Station i I 4 , (—:t.r.r-,�, ,n : . rI`i�l:l�,,, y� ] J.� �-��'`�i '� �ri[ � tj.0 • ` _ , s �� F �l` ��; I �—�I {LrrJ, �� . I��T^��_ � \' ,� r' J y � ' " � -i�F'�_�rr Valle � i �� '��, � � b �,..� I � I;-{; ;�'t_�i�;-~�::� ��r: ' �, r .t�: Meadows ' .i= :ton1lt-.� - .�� i �,^'i I.�'i:r,r a; ,�4�m�, `� `R' Street r:�n_�-'4�!-" � - � r�: c� � Pump ) �-�J � � Pum �i_k=`^`�� _ � �1 Station � �� Stati o �.,�„ ,�� `'� 1 ��_', 7` "i?'��.r j ' ' �',�-r-�� - �.. -" �^ e I �-':� � ' ; � � �. ,��-_ . ��. ; Peasley � �;'!,��'��I t - "�li��- � � � Ridge Pump , ! ` i^a 7 -�r'�,}_;,'aUa�i�-w-a�;;yir. ' -�� '; ! Station 1 I,��,,.��, _��-�-�- �• _'� •�e ' � I � � I7 u'�Z �• �, f�� ., `F' Street 7'ti` I2 '� �rIL�'.�� i �.�„y �rr.�-'� Pump \'`1,� � _ �r r �� ui ��.iiJ.��,';v.f� , ,��,s?� ! x��v � N"R 5 -I_�=#-'.��.��4 .Sf8t10� '..` 1' �.L. �' l -�� ` Terrace �r �u�� '� �^�.� ��: Area-19 __ � �� View Pump , �/ -'l:�'9 - • � Pum ��, � ,( �-�;,,:, r,;,, P I <��; : I Station /� " `'" i�'�. Station --�� r ; �J` }- �:, h':�l F•. , �..,.,�, i i-�•,p1LL��1 vai� � � � i � t��?�� .f—+;�� 1— ; �� \ � t , ' (::2?�y`',�x.: � North ' � ff`��-' Tapps � !� 7' � �y� r f� { �� i � '`'��= " an ' Pump i � �i r�"'' 't'_1;}-�^� i r7�-�—r-- "•.; I '. l', 1' Statioo ��,� � � �+� 1V,-' - '�6,�., r_R`_,�.� !._�-,i._._�_:�-1�. �- -?- -y-�-- �-�---I_.. .h!.r� �ll`�� -a�.1 ._r�. Page 10 of 10