HomeMy WebLinkAbout09-02-2014 9/2/2014CITY Or
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WASHINGTON
CALL TO ORDER
Public Works Committee
September 2, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall,
One East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting
were: Mayor Nancy Backus, Community Development & Public
Works Director Kevin Snyder, Assistant Director of Engineering /City
Engineer Ingrid Gaub, Assistant Director of Public Works Operations
Randy Bailey, Assistant City Engineer Jacob Sweeting, Acting
Utilities Engineer Susan Fenhaus, Transportation Manager Pablo
Para, Capital Projects Manager Ryan Vondrak, Project Engineer
Seth Wickstrom, Project Engineer Kim Truong, IT Director Ron
Tiedeman, Director of Administration Michael Hursh, Planning &
Design Services Manager Elizabeth Chamberlain, City Attorney Dan
Heid, Street Systems Engineer Jai Carter, Transportation Planner
Joe Welsh and Public Works Secretary Molly Mendez.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were two agenda modifications adding Discussion Item F,
Resolution No. 5098 and Discussion Item G, Resolution No. 5099,
to the agenda.
CONSENT AGENDA
A. Approval of Minutes
Public Works Committee to approve the minutes of the August 18,
2014 Public Works Committee meeting.
It was moved by Vice -Chair Peloza, seconded
that the Committee approve the Public Works
minutes for date, August 18, 2014.
Motion carried 3 -0.
by Member DaCorsi,
Committee Meeting
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III. ACTION
A. Right -of -Way Use Permit No. 14 -33 (Mund)
Approve Right -of -Way Use Permit No. 14 -33 for Auburn Parks, Arts
and Recreation Veterans Day Parade
Engineering Aide Mund explained Right -of -Way Use Permit No. 14
33 would allow the City of Auburn Parks, Arts and Recreation
Department to use City streets on Saturday, November 8, 2014 for
their annual Veterans Day Parade.
Following a question asked by Chairman Osborne, Assistant
Director of Engineering /City Engineer Gaub indicated that
Community Development and Public Works staff do not currently
issue traffic advisory notices for the event but would check with
Parks staff on what they do.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve Right -of -Way Use Permit No. 14 -33 for
Auburn Parks, Arts and Recreation Veterans Day Parade.
Motion carried 3 -0.
B. Public Works Project No. CP1308 ( Truong)
Grant permission to advertise for bids for Project No. 1308, BNSF
Utility Crossings
Project Engineer Truong explained staff is seeking permission to
advertise for bids for Project No. CP1308, BNSF Utility Crossings.
Assistant Director of Engineering /City Engineer Gaub responded to
a question asked by Vice -Chair Peloza regarding the responsibility
for the relocation cost for this project.
In response to a question asked by Chairman Osborne, Assistant
Director of Engineering /City Engineer Gaub explained there is an
existing small water line that crosses the railroad tracks along
Auburn Black Diamond Road that is leaking. A new water line will be
installed to replace the existing leaking line.
Vice -Chair Peloza asked what the purpose is of the proposed 3rd
rail. Transportation Planner Welsh replied stating the proposed 3rd
rail is for capacity purposes to help accommodate Sound Transit
trains.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee grant permission to advertise for bids for Project
No. CP1308, BNSF Utility Crossings.
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Motion carried 3 -0.
C. Public Works Project No. CP1312 (Wickstrom)
Grant permission to initiate Project No. CP1312 Annual Storm
Repair and Replacement Project
Project Engineer Wickstrom provided a brief background summary
of the project.
Project Engineer Wickstrom confirmed this project is to repair
existing infrastructure and will not increase the capacity of the any of
the sites in response to a question asked by Vice -Chair Peloza.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee grant permission to initiate Project No. CP1312,
Annual Storm Repair and Replacement Project.
Motion carried 3 -0.
D. Design Standards Revisions - Landscaping (Welsh)
Approve the Auburn Design Standards Manual revisions to Chapter
10, Sections 10.08
Transportation Planner Welsh refreshed the Committee of the
discussion at the previous Public Works Committee meeting
regarding this agenda topic.
Transportation Planner Welsh mentioned the design standards are
determined for new construction in the public right -of -way and not
typically for existing situations.
Member DaCorsi stated his concern is regarding unsightly tree
trimming around the power lines.
Transportation Planner Welsh provided a brief overview of the
proposed revisions to the Auburn Design Standards Manual and that
tree trimming may be more appropriately addressed with in the City
code and franchise requirements.
Chairman Osborne noted a Scrivener's error within Section
10.08.10, page 38 of the packet. Staff will correct.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Auburn Design Standards Manual
revisions to Chapter 10, Sections 10.8.
Motion carried 3 -0.
E. Resolution No. 5095 (Vondrak)
A Resolution of the City Council of the City of Auburn, Washington,
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Authorizing the Mayor to Execute an Agreement with the City of
Kent regarding Auburn's S 277th Street Corridor Project and
Jurisdiction over the South 277th Street Corridor
Capital Projects Manager Vondrak explained Resolution No. 5095
authorizes the Mayor to execute an agreement with the City of Kent
regarding Auburn's S 277th Street Corridor Project and jurisdiction
over the S 277th Street Corridor.
Assistant Director of Engineering /City Engineer Gaub clarified the
definition of the wording "Miscellaneous Termination" on page 46 of
the packet in response to a question asked by Chairman Osborne.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee recommend that City Council adopts Resolution
No. 5095.
Motion carried 3 -0.
IV. DISCUSSION ITEMS
A. 2014 Arterial and Collector Crack Seal Project (Carter)
Street Systems Engineer Carter explained staff is seeking approval
for the scope of work for the 2014 Arterial and Collector Crackseal
Project. Carter provided a brief overview of the project and
presented a map showing the proposed roads to be included in the
project.
There were no questions from the Committee.
B. Proposed Revision to City Engineering Design Standards (Para)
Transportation Manager Para indicated the purpose of this item is to
brief the Committee on the revision to the Transportation section of
the Engineering Design Standards necessary to maintain
consistency with proposed revisions to Title 17 for Short
Subdivisions of the Auburn Municipal Code.
Assistant Director of Engineering /City Engineer Gaub clarified the
design standards following a question asked by Chairman Osborne.
C. Capital Project Status Report (Sweeting)
For the purpose of these minutes, this item was discussed after
Discussion Item H.
Chairman Osborne made recommendation to remove the wording
"or replace" from the description as Well 1 will be rehabilitated
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instead of replaced per the last Public Works Committee meeting.
Staff concurred and will revise wording as recommended.
Chairman Osborne pointed out that the dollar values need to be
updated as there were additional funds added to this project.
Assistant City Engineer Sweeting noted this information and will
update as requested.
Mayor Backus responded to a question asked by Chairman Osborne
regarding the contractor for this project.
Chairman Osborne requested the Public Works Committee
members receive a follow up email once the solutions have been
made with the contractor. Mayor Backus will provide the email as
requested.
D. Significant Infrastructure Projects by Others - Public Works Status
Report (Laub)
There were no questions from the Committee.
E. Action Tracking Matrix (Gaub)
There were no questions from the Committee.
F. Resolution No. 5098
For the purpose of these minutes, this item was discussed prior to
Discussion Item C.
IT Director Tiedeman explained Resolution No. 5098 is a proposed
lease agreement between Verizon Wireless and the City of Auburn
at the Fulmer Park site. The proposed plan would replace an
existing light pole and obtain an exemption to rise an additional
fifteen percent which would increase the pole height from fifty seven
feet to sixty two feet. Verizon Wireless will replace the pole and
provide space on the pole for the City and give title to the City for the
equipment once everything has been signed and approved. The
lease agreement would pay five years lease payments upfront in a
lump sum and then continue after that in five year segments.
IT Director Tiedeman clarified the dollar amount associated with the
five year segments following a question asked by Chairman
Osborne.
Answering a question asked by Vice -Chair Peloza, IT Director
Tiedeman indicated this will not cover the WIFI at the Sound Transit
Station.
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G. Resolution No. 5099
For the purpose of these minutes, this item was discussed after
Discussion Item F.
Director of Administration Hursh explained Resolution No. 5099 is
Council's opposition to the closure of the Auburn and Federal Way
public health clinic.
Chairman Osborne commented that he would like to have the City
Attorney read Resolution No. 5099 out loud at the City Council
meeting. Director of Administration Hursh concurred.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 3:58 p.m.
Approved this 15th day of September, 2014.
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Molly Me` dez
Public Works Department Secretary
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