HomeMy WebLinkAbout04-28-2014 9/22/2014 10:56:26 AM* Council Operations Committee
crry or April 28, 2014 - 3:30 PM
Council Conference Room
4vnsf�iNCroN MINUTES
CALL TO ORDER
A. Roll Call
Chair Wagner called the Council Operations Committee meeting to
order at 2:36 p.m., in the Council Conference Room at Auburn City
Hall, 25 West Main Street in Auburn.
Members in attendance included Chair Rich Wagner, Vice Chair Bill
Peloza and Member Largo Wales. Also in attendance were Mayor
Nancy Backus, City Attorney Daniel B. Heid, Human Resources and
Risk Management Interim Director Rob Roscoe, and Deputy City
Clerk Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
CONSENT AGENDA
A. March 24, 2014 Minutes
Vice Chair Peloza moved and Member Wales seconded to approve
the March 24, 2014 meeting minutes.
MOTION CARRIED UNANIMOUSLY. 3 -0
III. ORDINANCES
A. Ordinance 6504
An Ordinance of the City Council of The City of Auburn, Washington,
creating a new chapter 2.08 of the Auburn City Code establishing an
Independent Salary Commission
Chair Wagner introduced Ordinance No. 6504. The Committee
discussed requiring anyone interested in applying to be a member of
the Independent Salary Commission fill out a volunteer application
form. Vice Chair Peloza stated commissioners need to be thoroughly
vetted before being appointed. City Attorney Heid stated this is
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ILVA
currently the City's policy for all boards and commissions
appointments.
Chair Wagner requested the population used for comparative
purposes be lowered to 25,000.
Vice Chair Peloza requested the Independent Salary Commission be
directed to consider all duties a councilmember performs in addition to
the standard Council duties.
The Committee discussed the addition of the Mayor to the current
ordinance. City Attorney Heid stated he has confirmed the City has
the ability to exclude the Mayor from the Independent Salary
Commission's purview. The Committee discussed a more in -depth
review of the Mayors compensation package at a later date.
The Committee requested this Ordinance be forwarded to the Public
Works Committee for discussion, the Finance Committee for action
and to full Council for consideration on May 5, 2014.
DISCUSSION ITEMS
A. City Council Workshops (Held)
Discussion of a Council Workshop format relative to the Council
Operations Committee
Chair Wagner noted changing from standing committees to a
workshop format is going to take time. The Council Operations
Committee will need to work out the logistics for ad hoc committees.
Changing the format will allow for individual councilmember to discuss
an item without creating a quorum of a standing committee. The
Council Operations Committee will need to determine if appeals will
be handled by the hearing examiner or by City staff.
Vice Chair Peloza stated the openness of the workshop process
allows all Councilmembers to hear items and discuss them openly.
The cost saving in both printing cost and staff time need to be
considered as a benefit of changing the Council format. He requested
a list of advantages and disadvantages for the proposed change be
provided at the next Council Operations Committee meeting. He also
would like additional information on the duties of an ad hoc committee.
Member Wales stated staff time and printing cost should not be the
deciding factor for changing the Council Committee format. The
current process allows for an idea to be completely vetted by a
majority of the Council. Member Wales expressed concerns
regarding Council being able to review items that require more in-
depth scrutiny. The role of the Council Operations Committee will
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need to be redefined.
City Attorney Heid stated the workshop format allows Council to
spend time as a whole on the more important issues. An ad hoc
committee will not have any action so it will not have to adhere to the
open public meetings act.
V. ADJOURNMENT
There being no further business, the meeting adjourned at 3:29 p.m.
Approved this2,-I-day of May, 2014.
Rich Wagner, Char Shawn Campbell, Deputy City"Ulerk
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