HomeMy WebLinkAbout05-30-2014 ([Date/Time])A or_ �
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CALL TO ORDER
A. Roll Call
Council Operations Committee
May 30, 2014 - 1:00 PM
City Hall Council Conference Room
MINUTES
Chair Wagner called the Council Operations Committee meeting to
order at 3:30 p.m., in the Council Conference Room at Auburn City
Hall, 25 West Main Street in Auburn.
Members in attendance included Chair Rich Wagner, Vice Chair Bill
Peloza and Member Largo Wales. Also in attendance were Mayor
Nancy Backus, City Attorney Daniel B. Heid, Community Development
and Public Works Director Kevin Snyder, and Deputy City Clerk
Shawn Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no agenda modification.
CONSENT AGENDA
A. April 28, 2014 Minutes
Vice Chair Peloza moved and Member Wales seconded to approve
the April 28, 2014 meeting minutes.
MOTION CARRIED UNANIMOUSLY. 3 -0
III. DISCUSSION ITEMS
A. Council Committee Format
The Committee discussed the advantages and disadvantages of the
changing from the Council Committee format to the Study Session
format. City Attorney Heid provided the Committee a list of pro's and
con's compiled by Director Snyder.
Chair Wagner requested a Special City Council Meeting to discuss the
City of SeaTac's transition from Council Committees to Study
Sessions with the Mayor from the City of SeaTac as the presenter.
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The Committee discussed ad hoc committees, moving items
forward for action and allowing Councilmembers the ability to talk to
each other outside of the open public meetings. The Committee also
discussed several options to ensure each Councilmember has ample
opportunity to speak and the Council's ability to add items to the
agenda.
City Attorney Heid stated ad hoc committees cannot take public
testimony.
Member Wales shared concerns regarding eliminating the intervening
time between when an item has been introduced to when it is brought
before Council for consideration. She stated
the importance of ensuring Council has adequate time to review an
item. She shared concerns about the Council losing the expertise
gained from the smaller committees, the volume of materials that goes
through each committee being extensive and being able to adjust the
current matrix system to a new system that will work for a larger
group.
Director Snyder stated he believes the Council would have additional
Councilmembers develop expertise and passion. The matrixes will
need to be broken down into active projects, monitoring, and tracking
review. The new process will help the Council focus more on their
policy making role and remove the Council from some of the
administrative functions.
The Committee requested each Committee's matrix be provided at the
next meeting.
Chair Wagner requested City Attorney Heid provide the Committee
with a synopsis of how the ad hoc committees would work.
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 4:31 p.m.
Approved this 'lam day of -5�, 2014.
Rich Wagner, ChaTr Shawn Campbell, Deputy City Clerk
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