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HomeMy WebLinkAbout07-09-2014 ([Date/Time])A CITYOF URN WASHINGTON CALL TO ORDER A. Roll Call Council Operations Committee July 9, 2014 -10:00 AM council Conference Room - City Hal MINUTES Chair Wagner called the Council Operations Committee meeting to order at 10:04 a.m., in Room 2 at Auburn City Hall, 25 West Main Street in Auburn. Members in attendance included Chair Rich Wagner, Vice Chair Bill Peloza and Member Largo Wales. Also in attendance were Mayor Nancy Backus, City Attorney Daniel B. Heid, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services / City Engineer Ingrid Gaub, Assistant Director of Public Works Services Randy Bailey and Deputy City Clerk Shawn Campbell. B. Announcements There was no announcement. C. Agenda Modifications There was no agenda modification. II. CONSENT AGENDA A. May 30, 2014 Minutes Vice Chair Peloza moved and Member Wales seconded to approve the May 30, 2014 meeting minutes. MOTION CARRIED UNANIMOUSLY. 3 -0 III. DISCUSSION ITEMS A. Transition to Study Sessions The Committee discussed the June 26th Special City Council Meeting where SeaTac Mayor Mia Gregerson presented the City of SeaTac's transition from council committees to study sessions. Member Wales stated she does not want the study sessions and Council meetings on the same night. The Committee proposed the study sessions be held at 5:00 p.m. the second and fourth Monday, Page 1 of .3 Council meetings at 7:00 p.m. the first and third Monday; and Committee of the Whole at 5:30 p.m. on a fifth Monday of the month. The Committee noted the Committee of the Whole meetings will be regular standing meetings but may be canceled if there is no business. The Committee asked for a time estimate for each item to be added to the study session agenda. The time allotted for each item will be set by the Mayor. The study sessions will be chaired by the Mayor. The only remaining standing Council Committee will be the Council Operations Committee. The finance claims and payroll vouchers could be emailed to the whole council prior to the study session. If a Councilmember has a question regarding a voucher they can either email the Finance Director or ask at their question study session. The Committee discussed the ad -hoc committee format. The Mayor will appoint a chair and committee members to an ad -hoc committee. Chair Wagner stated he believes volunteers should be solicited but the Mayor will have the final say on who is appointed to an ad -hoc committee. The Committee discussed the committee matrixes provided in the packet. City Attorney Heid stated a matrix is useful for long term planning. Director Snyder stated he believes the City of SeaTac receives updates on City business via e-mail updates. Chair Wagner requested this item be placed on the next Council Operations Committee agenda for further discussion. The Committee discussed the pro / con list provided in the packet. Vice Chair Peloza requested the reduction in printing costs be added to the pro list. He also stated he did not agree with the con regarding councilmember involvement. Chair Wagner and Member Wales both agreed that some councilmembers may have a difficult time speaking up in a larger group setting. The Committee discussed the procedure for issuing right -of -way permits and leak adjustments. The Committee stated staff could issue right -of -way permits and leak adjustments. Vice Chair Peloza stated citizens need to have the ability to appeal the staff decision. The Committee decided a citizen could appeal to the Mayor, the Mayor would inform Council when an appeal is requested. The Committee discussed the Mayor signing authority limits without Council approval. Member Wales expressed concerns regarding raising the limit. Mayor Backus stated some other cities use a formula similar to $1,000.00 per thousand citizens. Vice Chair Peloza requested staff poll the surrounding cities for their policies. Deputy Mayor Wagner noted the current code allows the Mayor to sign a contract for items already approved in the adopted budget Page 2 of 3 without additional Council approval. Chair Wagner stated he believes the Council needs to be involved in the setting of design standards. The enforcement could be handled at the administration level. Chair Wagner stated the Committee would need to pare down the committee matrixes. Vice Chair Peloza said he did not think they would be necessary under the new system. Member Wales expressed a desire to have the capital projects matrix remain the same. Director Snyder said he understands many jurisdictions give this information as updates via email to Council. He will develop samples for the next meeting. The committee requested the July 28, 2014 meeting be rescheduled from 2:30 p.m. to 2:00 p.m. IV. ADJOURNMENT There being no further business, the meeting adjourned at 11:17 a.m. Approved this D� day of July, 2014. Rich Wagner, Chair Shawn Campbell, Deputy City Clerk Page 3 of 3 \1