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Home My WebLink About10-13-2014 MUNICIPAL SERVICES COMMITTEE AGENDA,A BURN ' I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. September 22, 2014 Minutes* III. DISCUSSION ITEMS A. Animal Control and Rescue* (Lee) B. Crime Activity Mapping (Lee) C. Project Matrix* IV. ADJOURNMENT Municipal Services Committee October 13, 2014 - 3:30 PM City Hall Conference Room 3 AGENDA Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 12 'Alu,BURN VVA,S p � I N G "i'( Agenda Subject: September 22, 2014 Minutes AGENDA BILL APPROVAL FORM Department: Attachments: Police 22 _2014 M inutes Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember: Peloza Meeting Date: October 13, 2014 Date: September 30, 2014 Budget Impact: $0 Staff: Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 12 ,A BURN CALL TO ORDER Municipal Services Committee September 22, 2014 - 3:30 PM City Hall Conference Room 3 MINUTES Chair Peloza called the meeting to order at 3:50 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne and Member Claude DaCorsi. Staff present: Mayor Nancy Backus, Chief of Police Bob Lee, Finance Director Shelley Coleman, City Attorney Dan Heid, Emergency Preparedness Manager Sarah Miller and Police Secretary /Scribe Heather Shaw. Others present: Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. September 8, 2014 Minutes The Committee recommended a revision to the proposed minutes. Vice Chair Osborne moved to accept the Minutes as amended. Member DaCorsi seconded. Chair Peloza concurred. MOTION PASSED: 3 -0 III. ACTION A. Resolution No. 5103 (Coleman) Director Shelley Coleman presented the committee with the proposed Resolution No. 5103. This resolution would allow for an inter -fund loan to cover the additional project cost to the Auburn Municipal Airport T Hangar Row 3 Enclosure project. The inter -fund loan will be repaid with interest over a five year period with revenues generated from rentals. The committee recommended minor grammatical revisions. Page 1 of 4 CA.A Page 3 of 12 Vice Chair Osborne recommended that Resolution No. 5103 to be moved to full council for consideration as amended. Member DaCorsi seconded. Chair Peloza concurred. MOTION PASSED: 3 -0 B. Resolution No. 5097 (Miller) A resolution of the City Council of the City of Auburn, Washington, formally accepting a grant from the Washington State Military Department in the amount of fifty five thousand seven hundred twenty four dollars ($55,724.00) from the United States Department of Homeland Security Emergency Management Performance Grant Program. Emergency Preparedness Manager Sarah Miller briefed the committee on the annual Emergency Management Performance Grant which can be used exclusively for emergency management items and activities. The city uses the grant primarily for a contract employee to conduct planning activities and provide public education activities and supplies. Vice Chair Osborne recommended that Resolution No. 5097 to be moved to full council for consideration as amended. Member DaCorsi seconded. Chair Peloza concurred. MOTION PASSED: 3 -0 IV. DISCUSSION ITEMS A. Crime Activity Report (Lee) Police Chief Bob Lee provided a crime activity memorandum as requested by the committee for review. The memorandum provided details on a number of individual reports produced by the department's crime analyst. The first report is a weekly generated stat report that includes the Total Arrests, Valley Com CAD calls, Case Reports, Collisions and Domestic Violence reports. Additional reports that are provided to only other law enforcement agencies due to their confidential nature are the Information Driven Policing Report and the Weekly /Daily Crime Analysis Reports. The Information Driven Report is a regional & local intelligence sharing report that is sent to other law enforcement agencies covering: persons, locations and crime trends. The Crime Analysis report is provided to the department on both a daily and weekly report to officers. This report covers auto thefts, auto theft recoveries, residential and commercial burglaries, theft from vehicles and all felony crimes. The final item that Chief Lee provided was the information on how citizens can access the city's crime mapping feature located on the city web page. These maps will provide neighborhood data to search crimes located in the city. Mayor Page 2 of 4 CA.A Page 4 of 12 Backus requested that the weekly stat report be provided in moving forward to the Mayor's Office staff and council for review. B. Ordinance No. 6519 (Held) An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 2.92 of the Auburn City Code, providing for a Code of Ethics City Attorney Dan Heid provided an updated Ordinance No. 6519 and Ordinance No. 6524 to the committee for review and discussion. This topic was brought to the committee for discussion due to a previous invitation to the council to attend a Muckleshoot event. The state law provides that any value less than $50.00 is permissible to city employees. Currently the city does not have a city code of ethics for municipal officers and therefore does not have a policy in place for determining whether there is a benefit for public officials to attend or participate in events, activities or functions. Chair Peloza questioned what other surrounding cities did and if they had an ethics code. Attorney Dan Heid indicated that many do not have an ethics code and most rely on the state statute. Member DaCorsi referenced section 3G of Ordinance No. 6519 and questioned how one would determine the value of benefit to the city should a council member receive an invitation to an event and wish to attend. Committee discussion followed regarding what state law provided for and whether Ordinance 6519 as written would allow city council members to attend events if there was a benefit to the city for attendance. Questions from the committee regarding whether the city needed an ethics code officer and who would make up the ethics officer followed. After committee discussion, Ordinance No. 6524 appeared to be a more streamlined and understandable ordinance for the city with specific revisions and re- wording as requested by the Committee and Mayor. It was recommended by the committee that Ordinance No. 6524 move forward with amendments to the language. C. Project Matrix The following update was identified for the Project Matrix: 81: To be removed. V. ADJOURNMENT The meeting was adjourned at 4:30 p.m. The next regular meeting of the Municipal Services Committee is scheduled for Monday, October 13, 2014 at 3 :30 p.m. in Conference Room 3 of City Hall, 25 West Main Street, Auburn, WA. Page 3 of 4 CA.A Page 5 of 12 Signed this day of October, 2014. Bill Peloza, Chair Heather Shaw, Police Secretary /Scribe Page 4 of 4 CA.A Page 6 of 12 'Alu,BURN VVA,S p � I N G "i'( Agenda Subject: Animal Control and Rescue Department: Police AGENDA BILL APPROVAL FORM Attachments: 2014 3rd Quarter R%wt Animal_Contrd Administrative Recommendation: For review and discussion only. Background Summary: Reviewed by Council Committees: Municipal Services Councilmember: Peloza Meeting Date: October 13, 2014 Staff: Date: September 30, 2014 Budget Impact: $0 1 _ Lee DI.A AUBURN * MORE THAN YOU IMAGINED Page 7 of 12 A�UBURN WA11�1I N(iTON ��'� � I�� I �� 340 E Main Street, Auburn, WA 98002 ANIMAL CONTROL OPERATIONS - 3RD QUARTER REVIEW - JULY - SEPTEMBER 2014 ;;��"1'---'-�,_�> :� 9 f �,`�,;�.i:, 1' �J ♦ ♦ •�� ..-_.\ ��, • . y- �- � ! • _ � ;il ��4�gN P�l;+� ; �. , � �� j� � '.�'�� *� 1891 /'� �i,',� � t�., � * �, , \�� `�'',, 1� �iih.� ,;\ �S'$lT3� �. ;�;'� '� - - - , ��C �; � � f�. , �,� . ... :1 _ ..L..-T-.�.J' . �� .;�._ DI.A Page 8 of 12 AUBURN �� 1�� wamincro� 340 E Main Street, Auburn, WA 98002 �s ANIMAL CONTROL—RELATED CALLS FOR SEEtVICE ,� �' . � � � — — . o • �� .<u:_ o � 911 Dispatched Calls 89 192 137 123 134 165 16.4% Calls made to officer 216 112 68 70 123 119 5.9% Self-initiated calls 51 92 115 122 74 57 -61.4% Wildlife-related calls 14 3 4 2 1 3 0.0% Officer-Assist calls 6 0 17 6 8 12 100.0% Deceased animal calls 12 12 13 9 15 19 36.8% � 911 Dispatched calls—Calls For Service (CFS) that were received through the 911 emergency system Calls made directly to officer—Cf5 received directly by our Animal Control Officer from citizens Self-initiated calls—CFS that were self-initiated by our Animal Control Officer Wildlife-related calls— Cf5 that involved non-domestic animals Officer Assist Calls—CFS made by other APD Officers directly to the Animal Control Officer Deceased Animal Calls—CFS involving deceased domestic animals zs0 , — 216 200 � 1 I ibs ■911 Dispatched Calls 150 -- --- - � ■Calls made to officer 137 134 112 115 lZ3 lZ� 123 119 ■Self-initiatedcalls �Wildlife-related calls 100 --- 89 - ■Officer-Assist calls ? �a �:;�I 6 � ■Deceased animal calls si � s� 50 — 14 12 12 1713 9 IS �_ 19 O .._ 5 ', 0._ q Z 6 1 a _ , � 2nd Qtr 2013 3rd Qtr 2013 4th Qtr 2013 ist Qtr 2014 2nd Qtr 2014 3rd Qtr 2014 • 9/17/14: Sick juvenile squirrel in roadway,taken to South Sound Critter Care. • 8/8/14: Removed a bird from inside a residence and released. • 7/24/14: A female opossum with babies in her pouch was hit by a car, located on the road, deceased. DI.A Seven of nine juvenile opossums were taken to South Sound Critter Care. Page 9 of 12 AUBURIV ��I �� 4��' ,��.. w,�snincroN 340 E Main Street, Auburn, WA 98002 ,� ANIMAL CONTROL REPORTS, CITATIONS, AND INFRACTIOGVS � 0 � P •. �i.,. � • 1 f�� 1� 0 I� � 1 � 1 Citizen Contacts 332 243 127 142 272 281 _�.53d Case Reports 99 114 92 81 89 90 26.7% Animals Impounded 48 59 42 62 81 65 9.2% Criminal Citations 13 6 2 8 0 12 50.0% Infractions 113 191 172 190 131 112 -70.5% Written Warnings 119 123 90 55 63 75 -64.0% Citizen Contacts-Contact with citizens in person, by phone, or via email Case Reports-Police Reports written Animals Impounded-Animals impounded due to a violation Criminal Citations-Number of criminal citations given to Auburn citizens Infractions *- Number of infractions issued to Auburn citizens Written Warnings *' -Number of written warnings given to Auburn citizens 350 - - 332 300 - ft 2)3 250 ' . ■2nd Quarter 2013 200 ■3rd Quarter2013 lal �vo n� ■4th Quarter 2013 I150 �� - - - — - - :�� lst Quarter 2014 r., i:a 116 �'�'� �== �� ■2fIdQUdrt2f2014 100 - - �' ai s�� ei 90 ■3rd Quarte�2014 �s S� . ,.� 1,i..� i�: 65 n3 � � �� 13��.� . � Citken Con[ac[s Case Reports AnunaL Criminal Ci[ations Intractions Wnt[en Warninge IImpaunded *Infraction Examples- no data provided. *•When personal contact cannot be made, Animal Control Officer Winner typically leaves written warnings at the owner's residence. The most common warnings are for animal cruelty investigations, dog bite investigations, and license or at-large issues where an owner cannot be located. Recently, several conplaints have surfaced regarding roosters within the City limits. DI.A Page 10 of 12 C i..i,y C�1: VVA,S p � I N G "i'( Agenda Subject: Project Matrix AGENDA BILL APPROVAL FORM Department: Attachments: Police Prqj rix Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember: Peloza Meeting Date: October 13, 2014 Date: October 2, 2014 Budget Impact: $0 Staff: Item Number: DI.0 DI.0 AUBURN * MORE THAN YOU IMAGINED Page 11 of 12 MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX NO. PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL. STATUS DATE 10P Red Light Photo Enforcement Bob Lee TBD Suspended until further notice. Quarterly Reports: Jan (Prev Oct -Dec); Apr (Prev Jan - 20P Animal Control and Rescue Bob Lee 1/5/2015 On -Going Mar); Jul (Prev Apr- June); Oct (Prev July -Sept) 1st meeting of the month. Quarterly Staff Report: Jan (Prev Oct -Dec); Apr (Prev Jan -Mar); Jul (Prev Apr -Jun); Oct (Prev Jul -Sep). 2nd AVHS Board Review and Animal meeting of the month. Statistical data will be 21 P Shelley Coleman 10/27/2014 On -Going Control Licensing Program provided monthly to the committee for tracking purposes of License sales for measuring the removal of the rabies requirement. The Council Operations Committee /MIT met on 24P Fireworks Update Bob Lee 5/l/2015 On -Going 3/18/14. MIT confirmed same fireworks policies as 2013. MIT will pre- announce vendor demonstrations. 28 P Solid Waste Rate Review Shelley Coleman 11/24/2014 Review for 2015 rates in November 2014. Quarterly Reports: Jan (Prev Oct -Dec); Apr (Prev Jan - 29P Golf Course & Restaurant Review Daryl Faber TBD Mar); Jul (Prev Apr- June); Oct (Prev July -Sept) 2nd meeting of the month. Quarterly update to review Marketing Plan. 2nd 31 P Cemetery Update Daryl Faber 10/27/2014 meeting of the month. NO. ITEM OF INTEREST Annual review of taxation basis to determine if any changes need to be made - dependent upon status 41 Ordinance No. 6398 - Pull Tabs Dan Heid 2/10/2015 of economy. Ordinance No. 6398 was enacted 2/21/12. Quarterly Reports: Jan (Prev Oct -Dec); Apr (Prev Jan - 61 SCORE Jail Stats Shelley Coleman 10/27/2014 Mar); Jul (Prev Apr- June); Oct (Prev July -Sept) 2nd meeting of the month. Review SCORE Jail statistics. 91 Auto Thefts Bob Lee 2/23/2015 Review auto theft statistics every 6 months. Last Revision Date: 10/02/2014 E:\ AGENDA\ MunicipalServicesPaperlessPacket \2014 \19 - October 13 \Resources \Matrix 10/27/2014.xls DI.0 Page 12 of 12