HomeMy WebLinkAbout10-13-2014 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA'All OBURN
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I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes -September 22, 2014* (Tate)
III. DISCUSSION ITEMS
Planning and Community
Development
October 13, 2014 - 5:00 PM
Annex Conference Room 2
AGENDA
A. Recreational Vehicles* (Tate)
Discuss the appropriateness of utilizing Recreational Vehicles as temporary or
permanent dwelling units within both residential and non - residential zoning
designations.
B. Director's Report (Tate)
C. PCDC Status Matrix* (Tate)
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Minutes - September 22, 2014 October 8, 2014
Department: Attachments: Budget Impact:
Planning and Development 22,2014 Draft Minutes $0
Administrative Recommendation:
Planning and Community Development Committee to approve the September 22,
2014 Planning and Community Development Committee minutes as written.
Background Summary:
Reviewed by Council Committees:
Councilmember: Holman Staff: Tate
Meeting Date: October 13, 2014 Item Number: CA.A
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CALL TO ORDER
Planning and Community
Development
September 22, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
Chair Holman called the meeting to order at 4:59 p.m. in Annex
Conference Room 2 located on the 2nd floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair John Holman, Vice -Chair Largo Wales, and Member Yolanda
Trout were present. Also present were Mayor Nancy Backus;
Director of Community Development and Public Works Kevin
Snyder; Planning and Design Services Manager Elizabeth
Chamberlain; City Attorney Dan Heid, Planner Gary Yao; and
Community Development Services Office Assistant Sue Van Slyke.
Members of the Audience present: Robert Whale of the Auburn
Reporter.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
CONSENT AGENDA
A. Minutes - September 8, 2014 (Chamberlain)
Member Yolanda Trout moved and Vice -Chair Largo Wales
seconded to approve the September 8, 2014 Planning and
Community Development Committee meeting minutes as written.
Motion carried unanimously. 3 -0
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CA.A Page 3 of 15
III. ACTION
A. Ordinance No. 6519 (Held)
City Attorney Dan Heid advised the Committee that the Municipal
Services Committee also considered Ordinance No. 6519 and No.
6524. Ordinance 6524 is an alternative to Ordinance 6519. In its
review, the Municipal Services Committee expressed preference for
Ordinance No. 6524 rather than Ordinance 6519, though they
wanted to see the language clarified and simplified. Attorney Heid
handed out a draft of Ordinance No. 6524 with changes intended to
meet the concerns and request of the Municipal Services
Committee. Attorney Heid also noted that when the packet was
created, two parts were included; Ordinance No. 6519 - an
ordinance that provided for an Ethics code and an Ethics Officer.
This Ordinance was patterned after the State of Washington law.
One noticeable difference in the state law is that the Ethics code for
State employees includes an allowance for gifts of up to $50.00. The
$50 allowance is not included in the state ethics statute for cities and
counties, and is only included in the state ethics statute for state
employees and officials. Most cities do not have a separate Ethics
code; they rely upon state law. Of those that do have an Ethics
code, the majority have an Ethics Commission rather than an Ethics
Officer. After comparison, an Ethics Officer ordinance is generally
simpler to work with. Answers are generally obtained more quickly
with a single officer than with a committee or commission. After
Committee discussion, it was determined that the Committee opted
not to go forward with either version at this time but asked that a
version that simply includes language similar to Ordinance No. 6524
with the $50.00 gift authorization be drafted and considered at the
next PCDC meeting on October 6, 2014. Attorney Heid will draft a
version that includes these components.
B. Resolution No. 5104 - Pierce County Countywide Planning Policies
(Chamberlain)
Planning and Design Services Manager Elizabeth Chamberlain
presented Resolution No. 5104 which will ratify the amendments
and authorize the Mayor to execute the interlocal agreement for the
purpose of amending the Pierce County Countywide Planning
Policies in accordance with the requirements of the Interlocal
Cooperation Act of 1967.
Vice -Chair Wales moved and Member Trout seconded to
recommend City Council to adopt Resolution No. 5104.
Motion carried unanimously. 3 -0
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CA.A Page 4 of 15
IV. DISCUSSION ITEMS
A. ACC 10.36 Stopping, Standing and Parking - Phase 1 Update (Yao)
Planner Gary Yao presented modifications to existing code
language in ACC10.36 to implement 3 hour parking throughout the
downtown urban center and also to clarify the authority for
establishing time restrictions in this area. The code also
encompasses the entire City of Auburn. Planner Yao explained that
changes to the code include adding a section designating the Mayor
or designee to have the authority to establish timed parking and to
remove the section of the code that currently states which
geographic areas in the city have certain time restrictions. This
document has been presented to Engineering Services and was
accepted in it's current form. The Committee raised a question on
how street parking is determined in regards to parallel and angle
parking. Planner Yao stated there is existing language in the
code that addresses this issue and Engineering Services is currently
reviewing the code for a phase two amendment process.
Chair Holman asked that Planner Yao present copies of the
Comprehensive Downtown Parking Management Plan to the new
council members, Yolanda Trout and Claude DaCorsi. Chair Holman
stressed that this is the baseline of how parking issues are
measured in the City of Auburn.
B. Director's Report (Chamberlain)
Planning and Design Services Manager Elizabeth Chamberlain
updated the Committee on the open Senior Planner position and
that interviews are currently being held. Director Kevin Snyder
mentioned that this is not a new position, but one that has been
vacated and is being filled along with the Urban Design Planner
position. Director Snyder explained that these are not new positions
and there is no impact to the budget concerning the hiring for these
positions.
Manager Chamberlain informed the Committee of the Fenster
Planting event which will take place on October 11, 2014. She also
mentioned that the City of Auburn has had a number of inquiries
regarding establishing businesses related to marijuana since the
1 -502 Ordinance became effective September 10, 2104.
C. PCDC Status Matrix (Chamberlain)
There were no changes recommended by the Committee to the
PCDC Status matrix.
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CA.A Page 5 of 15
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 5:43
p. M.
Approved this day of
John Holman, Chair
Sue Van Slyke, Office Assistant
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CA.A Page 6 of 15
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Agenda Subject:
Recreational Vehicles
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development & Memorandum
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
Please see the attached memorandum.
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: October 13, 2014
Date:
October 8, 2014
Budget Impact:
$0
Staff: Tate
Item Number: DI.A
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7k
TY OF
U,
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BMEMORANDUM
WASHINGTON
TO: Councilmember John Holman, Chair, Planning and Community Development
Committee
Councilmember Largo Wales, Vice - Chair, Planning and Community Development
Committee
Councilmember Yolanda Trout, Member, Planning and Community Development
Committee
CC: Mayor Nancy Backus
Kevin Snyder, Community Development and Public Works Director
FROM: Jeff Tate, Assistant Director of Community Development
DATE: October 8, 2014
RE: Recreational Vehicles as Dwelling Units
Background
On a somewhat routine basis City Code Enforcement receives inquiries and /or complaints
regarding people who are living in a Recreational Vehicle (RV). Code Enforcement's
experience is that RV living typically occurs in two types of settings. The first setting is within a
residential neighborhood where the occupant of a single family residence has allowed an RV to
be parked on the residential property and for another family, friends, or renters to reside within
the unit for an extended period of months. The second setting is within a commercial area
where the property owner or manager has allowed or arranged a caretaker to live in an RV that
is placed in the parking lot as a means of providing enhanced security of the site and buildings.
While Auburn City Code provides definitions, permitting requirements and development
regulations for RV parks it does not provide guidance on how RV living should be regulated
outside of RV parks. Most city's establish regulations that describe the permitting requirements,
circumstances, and durations under which living within an RV is allowed. Additionally, most
city's do not permit living within an RV outside of an RV park in perpetuity.
Other Jurisdictions
Kent — An RV may be used as a dwelling unit on a temporary basis that does not exceed 90
days and provided the use of the RV is consistent with the underlying zone. This means
that Kent allows an RV to be used for temporary living quarters in residential and mixed use
zones for up to 90 days and that they prohibit an RV as a dwelling unit in commercial and
industrial zones. Requires obtaining a Temporary Use Permit from City.
Federal Way — Living within an RV outside of an approved RV park is not permitted.
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Puyallup — RV's may be used for temporary lodging on the site of an active construction
project but for no longer than 6 months. Requires that the owner obtain a temporary use
permit in order to place the RV and allow it to be used as temporary lodging.
Renton — Living within an RV outside of an approved RV park is not permitted.
Tacoma — Living within an RV outside of an approved RV park is not permitted.
Discussion
1. Should the City of Auburn develop rules that regulate and limit the use of an RV as a
dwelling unit?
2. If yes, should the rules in a residential setting be different than those in a commercial
setting?
3. Are there specific factors that staff should consider as it prepares draft regulations for
Planning Commission consideration?
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Agenda Subject:
PCDC Status Matrix
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development & PCDC Status Matrix
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
See the attached PCDC Status Matrix
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: October 13, 2014
Date:
October 8, 2014
Budget Impact:
$0
Staff: Tate
Item Number: DI.0
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PCDC Work Plan Matrix - October 13, 2014
LAND USE CODES /POLICIES
01 Code Amendments
• Healthcare District Overlay 2014 Chamberlain Staff to develop a work plan as part of the overall comprehensive plan updates.
At the July 28 PCDC meeting the Committee reviewed the code and
concurred that they would like to move them forward, the Public Works
Committee expressed their support to modify the design standard at their 9/2/14
• Short Plat Threshold October Tate meeting. At the 9/3/14 Planning Commission meeting, the Commission
expressed support to bring forward the amendments to increase the short plat
threshold to 9 at their October public hearing. The Planning Commission held
Staff presented the proposed code amendments related to floor area ratio within
the Downtown Urban Center (DUC) zone to the Planning Commission at their
• FAR (Floor Area Ratio) with October Chamberlain 9/3/14 meeting, the Commission is supportive of the amendments and
DUC zone requested staff bring them forward for public hearing in October before the
Planning Commission. The Planning Commission held its public hearing on
October 7, 2014.
Staff will formulate a strategy action plan and bring back to Committee as part of
02 Historic Preservation Strategies 2014 Chamberlain the overall comprehensive plan update.
03 I Strategy Areas for
Population /Business /Employment
04 1 Pedestrian Kiosks
PARKS, ARTS & RECREATION
05 1 Theater Lease
2014 I Chamberlain I Code concepts and ideas to be developed based on Council retreat direction
and linked to the overall comprehensive plan update.
Funding options and ideas to construct and install the remaining 6 pedestrian
TBD Chamberlain kiosks downtown. Staff is moving forward with the project ideas presented at
the 3/7/14 PCDC meeting and will look for other funding opportunities with the
City Council for the upcoming 2015 -2016 two year budget cycle.
January I Faber
Please Note: New additions underlined, deletions removed.
Discussion of the Auburn Avenue Theater.
Octoobes 13, 2014 Page 11 of 15
Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
COMMUNITY SERVICES DIVISION
06
Building Community
TBD
Hursh
PCDC requested an update at a future meeting; briefing to be scheduled.
07
Human Services Center
Ongoing
Hursh
Updates provided as needed or requested.
Unify communities through
08
centralized communication and
TBD
Hursh
Community Services to give annual updates.
outreach
BOARDS, COMMISSIONS & HEARING EXAMINER
09
Arts Commission
December
Faber
On 12/09/13 the Arts Commission provided a presentation updating PCDC of
2014
their 2013 plans and activities and will return for an update in 2014.
December
The Human Services Committee provided a 2013 update before PCDC on
10
Human Services Committee
2014
Hursh
1/27/14. The Human Services Committee is scheduled to present a 2014
update in 12 -2014.
11
Hearing Examiner
Fall 2014
Dixon
The Hearing Examiner attended PCDC to present an annual briefing on
11/12/13. The next briefing is scheduled for November, 2014.
September
Annual update occurred 9 -08 -14 with PCDC; the next update will take place
12
Parks & Recreation Board
Faber
2015
September -2015.
13
Planning Commission
October
Chamberlain
The Committee held a Joint Meeting with the Planning Commission on 3/18/14.
The next joint meeting will be on October 21, 2014.
14
Transportation, Transit, and Trails
Fall 2014
Thordarson
Annual update occurred on 5/28/14 with PCDC.
15
Urban Tree Board
January
Faber
Annual update occurred 10/28/13 with PCDC.
Octobe 13, 2014 Page 2
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Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
COMPREHENSIVE PLAN /CAPITAL FACILITIES PLANNING (Long Range Planning)
Major Comprehensive Plan
Update
TBD
Chamberlain
Major update of the comprehensive plan for the next 20 years +;
Community visioning meetings were held the week of March 11 -13 and March
18 -20 with grocery store intercept events held April 7 -9. Report back to the
• Visioning for the major update
On -going
Chamberlain
community of the vision themes was held May 21St. The draft report was
presented at the June 30th COW meeting and has now been finalized. Copies
will be shared with the City Council.
• Water, Sewer, Storm
16
Scope: Update to the Water,
Update to the three utility comprehensive plans as the City updates its
Sewer, and Storm
Comprehensive Plans in concert
On -going
Public Works
comprehensive plan. Joint PCDC and PWC meeting held on June 2nd to review
with the Comprehensive Plan
the draft policies for the three utility comprehensive plans.
Update project.
• Transportation Planning
Scope: Long -term planning for
the interrelationship between
On -going
Para
Comprehensive Transportation Plan Update in concert with the comprehensive
land use and transportation
plan update project.
infrastructure.
• Update the Elements of the
Major update of the comprehensive plan. Now that Imagine Auburn is
Comprehensive Plan
On -going
Chamberlain
complete, staff is working through updating the various elements of the
comprehensive plan. Anticipate a working draft available late Fall 2014.
Transportation Improvement
Program (TIP)
17
Scope: 6 -year TIP that is
TBD
Para
Resolution No. 5075, the 2015 -2020 Transportation Improvement Program
updated annually identifying
(TIP) was approved on 6 -16 -14 by City Council.
transportation related capital
projects
Capital Facilities Plan
18
Scope: 6 -year capital facilities
On -going
Finance
The 2015 -2020 draft CFP will be reviewed by the Planning Commission at their
plan for the City's public
October meeting and public hearing in November.
facilities /utilities
Octobe 13, 2014 Page 3
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Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
19
Fee discussions
TBD
Tate/
Chamberlain
Committee discussion on impact fees and calculations.
UPDATES AND BRIEFINGS
20
Economic Development Updates
TBD
Mayor
An Economic Development update was provided to the Committee on 4/14/14,
future briefings will be provided as needed.
Staff to stay in touch with Planning Dept. and keep coordination &
21
Muckleshoot Tribe
TBD
Tate
communication open with Tribe. The City met with the Muckleshoot Tribe on
11/19/13.
22
The ADA
Spring
Chamberlain
The Auburn Downtown Association provided an update at the 4/14/14 meeting
2015
and will return in the spring of 2015 for their annual update.
City tracking potential station stops expansion study by Amtrak. Public Works
staff provided an update at the Committee's 3/25/13 meeting, the WSDOT
23
Amtrak
TBD
Mayor Backus
station stop expansion feasibility study is expected to be complete in June,
2013. Council passed Resolution No. 4949 supporting an Amtrak stop in
Auburn.
24
Les Gove Community Campus
TBD
Wagner
LGCC to provide a briefing as needed.
25
Auburn Environmental Park
Spring 2015
Andersen
Stream and wetland restoration activities are ongoing.
CRS: Staff is evaluating the 2013 changes to the CRS program requirements
and developing policy options for the Committee to consider for City's future
approach to CRS participation. FEMA on -site audit of the City's CRS Program
F000dplain programs — NFIP and
is scheduled for 11/6/14.
26
CRS
TBD
Andersen
NFIP -ESA: City has received notice that FEMA's model floodplain ordinance
has been revised and new City regulations must be adopted and submitted to
FEMA. Staff is preparing amendments to the City's regulations to meet this
requirement.
Octobe 13, 2014 Page 4
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Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
On 4/14/14 staff provided an update of City environmental restoration projects
planned and in progress for 2014, and will return in the Spring of 2015 for an
update.
CP1016: Fenster Phase 2 Levee Setback — The project is under construction.
27
Environmental Restoration
Spring
Andersen
CP0746: Mill Creek Wetland 5K Restoration — Final design has been
Projects
2015
completed, a Project Partnership Agreement between the City and the Army
Corps of Engineers has been executed, and staff is working to complete the
real estate certification process required by the Corps.
CP1315: City Wetland Mitigation — Design and construction of compensatory
wetland mitigation in the Auburn Environmental Park is ongoing.
Resolution No. 5031, the Comprehensive Downtown Parking Management Plan
28
Downtown Parking
TBD
Chamberlain/
was adopted by City Council on 2 -3 -14. The parking permit program will be
Management Plan
Yao
blended into the CDPMP. Staff will provide monthly briefings on the
development and implementation of parking management strategies.
Ordinance No. 6477 was adopted by City council on 9/3/13. Staff provided an
update at the 6/09/14 meeting. The City Council passed a one -year moratorium
on 6 -16 -14 to look at the regulations that were adopted back in September.
29
Communal Residences
TBD
Chamberlain/
Now that the new regulations have been implements for about nine months, the
Tate
City is evaluating whether additional code modifications are needed. Staff
reviewed several policy questions with PCDC at their 7/14/14 meeting. Staff
anticipates taking a discussion forward to Planning Commission in November
2014.
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