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HomeMy WebLinkAbout10-13-2014 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA'All OBURN VVAS,I�I N G "10 I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. Minutes -September 22, 2014* (Tate) III. DISCUSSION ITEMS Planning and Community Development October 13, 2014 - 5:00 PM Annex Conference Room 2 AGENDA A. Recreational Vehicles* (Tate) Discuss the appropriateness of utilizing Recreational Vehicles as temporary or permanent dwelling units within both residential and non - residential zoning designations. B. Director's Report (Tate) C. PCDC Status Matrix* (Tate) IV. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 15 'Alu,BURN VVA,S p � I N G "i'( AGENDA BILL APPROVAL FORM Agenda Subject: Date: Minutes - September 22, 2014 October 8, 2014 Department: Attachments: Budget Impact: Planning and Development 22,2014 Draft Minutes $0 Administrative Recommendation: Planning and Community Development Committee to approve the September 22, 2014 Planning and Community Development Committee minutes as written. Background Summary: Reviewed by Council Committees: Councilmember: Holman Staff: Tate Meeting Date: October 13, 2014 Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 15 'Alu,BURN CALL TO ORDER Planning and Community Development September 22, 2014 - 5:00 PM Annex Conference Room 2 MINUTES Chair Holman called the meeting to order at 4:59 p.m. in Annex Conference Room 2 located on the 2nd floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair John Holman, Vice -Chair Largo Wales, and Member Yolanda Trout were present. Also present were Mayor Nancy Backus; Director of Community Development and Public Works Kevin Snyder; Planning and Design Services Manager Elizabeth Chamberlain; City Attorney Dan Heid, Planner Gary Yao; and Community Development Services Office Assistant Sue Van Slyke. Members of the Audience present: Robert Whale of the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. CONSENT AGENDA A. Minutes - September 8, 2014 (Chamberlain) Member Yolanda Trout moved and Vice -Chair Largo Wales seconded to approve the September 8, 2014 Planning and Community Development Committee meeting minutes as written. Motion carried unanimously. 3 -0 Page 1 of 4 CA.A Page 3 of 15 III. ACTION A. Ordinance No. 6519 (Held) City Attorney Dan Heid advised the Committee that the Municipal Services Committee also considered Ordinance No. 6519 and No. 6524. Ordinance 6524 is an alternative to Ordinance 6519. In its review, the Municipal Services Committee expressed preference for Ordinance No. 6524 rather than Ordinance 6519, though they wanted to see the language clarified and simplified. Attorney Heid handed out a draft of Ordinance No. 6524 with changes intended to meet the concerns and request of the Municipal Services Committee. Attorney Heid also noted that when the packet was created, two parts were included; Ordinance No. 6519 - an ordinance that provided for an Ethics code and an Ethics Officer. This Ordinance was patterned after the State of Washington law. One noticeable difference in the state law is that the Ethics code for State employees includes an allowance for gifts of up to $50.00. The $50 allowance is not included in the state ethics statute for cities and counties, and is only included in the state ethics statute for state employees and officials. Most cities do not have a separate Ethics code; they rely upon state law. Of those that do have an Ethics code, the majority have an Ethics Commission rather than an Ethics Officer. After comparison, an Ethics Officer ordinance is generally simpler to work with. Answers are generally obtained more quickly with a single officer than with a committee or commission. After Committee discussion, it was determined that the Committee opted not to go forward with either version at this time but asked that a version that simply includes language similar to Ordinance No. 6524 with the $50.00 gift authorization be drafted and considered at the next PCDC meeting on October 6, 2014. Attorney Heid will draft a version that includes these components. B. Resolution No. 5104 - Pierce County Countywide Planning Policies (Chamberlain) Planning and Design Services Manager Elizabeth Chamberlain presented Resolution No. 5104 which will ratify the amendments and authorize the Mayor to execute the interlocal agreement for the purpose of amending the Pierce County Countywide Planning Policies in accordance with the requirements of the Interlocal Cooperation Act of 1967. Vice -Chair Wales moved and Member Trout seconded to recommend City Council to adopt Resolution No. 5104. Motion carried unanimously. 3 -0 Page 2 of 4 CA.A Page 4 of 15 IV. DISCUSSION ITEMS A. ACC 10.36 Stopping, Standing and Parking - Phase 1 Update (Yao) Planner Gary Yao presented modifications to existing code language in ACC10.36 to implement 3 hour parking throughout the downtown urban center and also to clarify the authority for establishing time restrictions in this area. The code also encompasses the entire City of Auburn. Planner Yao explained that changes to the code include adding a section designating the Mayor or designee to have the authority to establish timed parking and to remove the section of the code that currently states which geographic areas in the city have certain time restrictions. This document has been presented to Engineering Services and was accepted in it's current form. The Committee raised a question on how street parking is determined in regards to parallel and angle parking. Planner Yao stated there is existing language in the code that addresses this issue and Engineering Services is currently reviewing the code for a phase two amendment process. Chair Holman asked that Planner Yao present copies of the Comprehensive Downtown Parking Management Plan to the new council members, Yolanda Trout and Claude DaCorsi. Chair Holman stressed that this is the baseline of how parking issues are measured in the City of Auburn. B. Director's Report (Chamberlain) Planning and Design Services Manager Elizabeth Chamberlain updated the Committee on the open Senior Planner position and that interviews are currently being held. Director Kevin Snyder mentioned that this is not a new position, but one that has been vacated and is being filled along with the Urban Design Planner position. Director Snyder explained that these are not new positions and there is no impact to the budget concerning the hiring for these positions. Manager Chamberlain informed the Committee of the Fenster Planting event which will take place on October 11, 2014. She also mentioned that the City of Auburn has had a number of inquiries regarding establishing businesses related to marijuana since the 1 -502 Ordinance became effective September 10, 2104. C. PCDC Status Matrix (Chamberlain) There were no changes recommended by the Committee to the PCDC Status matrix. Page 3 of 4 CA.A Page 5 of 15 V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 5:43 p. M. Approved this day of John Holman, Chair Sue Van Slyke, Office Assistant Page 4 of 4 CA.A Page 6 of 15 'Alu,BURN VVA,S p � I N G "i'( Agenda Subject: Recreational Vehicles AGENDA BILL APPROVAL FORM Department: Attachments: Community Development & Memorandum Public Works Administrative Recommendation: For discussion only. Background Summary: Please see the attached memorandum. Reviewed by Council Committees: Councilmember: Holman Meeting Date: October 13, 2014 Date: October 8, 2014 Budget Impact: $0 Staff: Tate Item Number: DI.A DI.A AUBURN * MORE THAN YOU IMAGINED Page 7 of 15 7k TY OF U, CI BMEMORANDUM WASHINGTON TO: Councilmember John Holman, Chair, Planning and Community Development Committee Councilmember Largo Wales, Vice - Chair, Planning and Community Development Committee Councilmember Yolanda Trout, Member, Planning and Community Development Committee CC: Mayor Nancy Backus Kevin Snyder, Community Development and Public Works Director FROM: Jeff Tate, Assistant Director of Community Development DATE: October 8, 2014 RE: Recreational Vehicles as Dwelling Units Background On a somewhat routine basis City Code Enforcement receives inquiries and /or complaints regarding people who are living in a Recreational Vehicle (RV). Code Enforcement's experience is that RV living typically occurs in two types of settings. The first setting is within a residential neighborhood where the occupant of a single family residence has allowed an RV to be parked on the residential property and for another family, friends, or renters to reside within the unit for an extended period of months. The second setting is within a commercial area where the property owner or manager has allowed or arranged a caretaker to live in an RV that is placed in the parking lot as a means of providing enhanced security of the site and buildings. While Auburn City Code provides definitions, permitting requirements and development regulations for RV parks it does not provide guidance on how RV living should be regulated outside of RV parks. Most city's establish regulations that describe the permitting requirements, circumstances, and durations under which living within an RV is allowed. Additionally, most city's do not permit living within an RV outside of an RV park in perpetuity. Other Jurisdictions Kent — An RV may be used as a dwelling unit on a temporary basis that does not exceed 90 days and provided the use of the RV is consistent with the underlying zone. This means that Kent allows an RV to be used for temporary living quarters in residential and mixed use zones for up to 90 days and that they prohibit an RV as a dwelling unit in commercial and industrial zones. Requires obtaining a Temporary Use Permit from City. Federal Way — Living within an RV outside of an approved RV park is not permitted. DI.A Page 8 of 15 Puyallup — RV's may be used for temporary lodging on the site of an active construction project but for no longer than 6 months. Requires that the owner obtain a temporary use permit in order to place the RV and allow it to be used as temporary lodging. Renton — Living within an RV outside of an approved RV park is not permitted. Tacoma — Living within an RV outside of an approved RV park is not permitted. Discussion 1. Should the City of Auburn develop rules that regulate and limit the use of an RV as a dwelling unit? 2. If yes, should the rules in a residential setting be different than those in a commercial setting? 3. Are there specific factors that staff should consider as it prepares draft regulations for Planning Commission consideration? DI.A Page 9 of 15 'Alu,BURN VVA,S p � I N G "i'( Agenda Subject: PCDC Status Matrix AGENDA BILL APPROVAL FORM Department: Attachments: Community Development & PCDC Status Matrix Public Works Administrative Recommendation: For discussion only. Background Summary: See the attached PCDC Status Matrix Reviewed by Council Committees: Councilmember: Holman Meeting Date: October 13, 2014 Date: October 8, 2014 Budget Impact: $0 Staff: Tate Item Number: DI.0 DI.0 AUBURN * MORE THAN YOU IMAGINED Page 10 of 15 PCDC Work Plan Matrix - October 13, 2014 LAND USE CODES /POLICIES 01 Code Amendments • Healthcare District Overlay 2014 Chamberlain Staff to develop a work plan as part of the overall comprehensive plan updates. At the July 28 PCDC meeting the Committee reviewed the code and concurred that they would like to move them forward, the Public Works Committee expressed their support to modify the design standard at their 9/2/14 • Short Plat Threshold October Tate meeting. At the 9/3/14 Planning Commission meeting, the Commission expressed support to bring forward the amendments to increase the short plat threshold to 9 at their October public hearing. The Planning Commission held Staff presented the proposed code amendments related to floor area ratio within the Downtown Urban Center (DUC) zone to the Planning Commission at their • FAR (Floor Area Ratio) with October Chamberlain 9/3/14 meeting, the Commission is supportive of the amendments and DUC zone requested staff bring them forward for public hearing in October before the Planning Commission. The Planning Commission held its public hearing on October 7, 2014. Staff will formulate a strategy action plan and bring back to Committee as part of 02 Historic Preservation Strategies 2014 Chamberlain the overall comprehensive plan update. 03 I Strategy Areas for Population /Business /Employment 04 1 Pedestrian Kiosks PARKS, ARTS & RECREATION 05 1 Theater Lease 2014 I Chamberlain I Code concepts and ideas to be developed based on Council retreat direction and linked to the overall comprehensive plan update. Funding options and ideas to construct and install the remaining 6 pedestrian TBD Chamberlain kiosks downtown. Staff is moving forward with the project ideas presented at the 3/7/14 PCDC meeting and will look for other funding opportunities with the City Council for the upcoming 2015 -2016 two year budget cycle. January I Faber Please Note: New additions underlined, deletions removed. Discussion of the Auburn Avenue Theater. Octoobes 13, 2014 Page 11 of 15 Topic /Issue Next on PCD Staff /Council Comments Lead COMMUNITY SERVICES DIVISION 06 Building Community TBD Hursh PCDC requested an update at a future meeting; briefing to be scheduled. 07 Human Services Center Ongoing Hursh Updates provided as needed or requested. Unify communities through 08 centralized communication and TBD Hursh Community Services to give annual updates. outreach BOARDS, COMMISSIONS & HEARING EXAMINER 09 Arts Commission December Faber On 12/09/13 the Arts Commission provided a presentation updating PCDC of 2014 their 2013 plans and activities and will return for an update in 2014. December The Human Services Committee provided a 2013 update before PCDC on 10 Human Services Committee 2014 Hursh 1/27/14. The Human Services Committee is scheduled to present a 2014 update in 12 -2014. 11 Hearing Examiner Fall 2014 Dixon The Hearing Examiner attended PCDC to present an annual briefing on 11/12/13. The next briefing is scheduled for November, 2014. September Annual update occurred 9 -08 -14 with PCDC; the next update will take place 12 Parks & Recreation Board Faber 2015 September -2015. 13 Planning Commission October Chamberlain The Committee held a Joint Meeting with the Planning Commission on 3/18/14. The next joint meeting will be on October 21, 2014. 14 Transportation, Transit, and Trails Fall 2014 Thordarson Annual update occurred on 5/28/14 with PCDC. 15 Urban Tree Board January Faber Annual update occurred 10/28/13 with PCDC. Octobe 13, 2014 Page 2 DI.� Page 12 of 15 Topic /Issue Next on PCD Staff /Council Comments Lead COMPREHENSIVE PLAN /CAPITAL FACILITIES PLANNING (Long Range Planning) Major Comprehensive Plan Update TBD Chamberlain Major update of the comprehensive plan for the next 20 years +; Community visioning meetings were held the week of March 11 -13 and March 18 -20 with grocery store intercept events held April 7 -9. Report back to the • Visioning for the major update On -going Chamberlain community of the vision themes was held May 21St. The draft report was presented at the June 30th COW meeting and has now been finalized. Copies will be shared with the City Council. • Water, Sewer, Storm 16 Scope: Update to the Water, Update to the three utility comprehensive plans as the City updates its Sewer, and Storm Comprehensive Plans in concert On -going Public Works comprehensive plan. Joint PCDC and PWC meeting held on June 2nd to review with the Comprehensive Plan the draft policies for the three utility comprehensive plans. Update project. • Transportation Planning Scope: Long -term planning for the interrelationship between On -going Para Comprehensive Transportation Plan Update in concert with the comprehensive land use and transportation plan update project. infrastructure. • Update the Elements of the Major update of the comprehensive plan. Now that Imagine Auburn is Comprehensive Plan On -going Chamberlain complete, staff is working through updating the various elements of the comprehensive plan. Anticipate a working draft available late Fall 2014. Transportation Improvement Program (TIP) 17 Scope: 6 -year TIP that is TBD Para Resolution No. 5075, the 2015 -2020 Transportation Improvement Program updated annually identifying (TIP) was approved on 6 -16 -14 by City Council. transportation related capital projects Capital Facilities Plan 18 Scope: 6 -year capital facilities On -going Finance The 2015 -2020 draft CFP will be reviewed by the Planning Commission at their plan for the City's public October meeting and public hearing in November. facilities /utilities Octobe 13, 2014 Page 3 DI.� Page 13 of 15 Topic /Issue Next on PCD Staff /Council Comments Lead 19 Fee discussions TBD Tate/ Chamberlain Committee discussion on impact fees and calculations. UPDATES AND BRIEFINGS 20 Economic Development Updates TBD Mayor An Economic Development update was provided to the Committee on 4/14/14, future briefings will be provided as needed. Staff to stay in touch with Planning Dept. and keep coordination & 21 Muckleshoot Tribe TBD Tate communication open with Tribe. The City met with the Muckleshoot Tribe on 11/19/13. 22 The ADA Spring Chamberlain The Auburn Downtown Association provided an update at the 4/14/14 meeting 2015 and will return in the spring of 2015 for their annual update. City tracking potential station stops expansion study by Amtrak. Public Works staff provided an update at the Committee's 3/25/13 meeting, the WSDOT 23 Amtrak TBD Mayor Backus station stop expansion feasibility study is expected to be complete in June, 2013. Council passed Resolution No. 4949 supporting an Amtrak stop in Auburn. 24 Les Gove Community Campus TBD Wagner LGCC to provide a briefing as needed. 25 Auburn Environmental Park Spring 2015 Andersen Stream and wetland restoration activities are ongoing. CRS: Staff is evaluating the 2013 changes to the CRS program requirements and developing policy options for the Committee to consider for City's future approach to CRS participation. FEMA on -site audit of the City's CRS Program F000dplain programs — NFIP and is scheduled for 11/6/14. 26 CRS TBD Andersen NFIP -ESA: City has received notice that FEMA's model floodplain ordinance has been revised and new City regulations must be adopted and submitted to FEMA. Staff is preparing amendments to the City's regulations to meet this requirement. Octobe 13, 2014 Page 4 DI.� Page 14 of 15 Topic /Issue Next on PCD Staff /Council Comments Lead On 4/14/14 staff provided an update of City environmental restoration projects planned and in progress for 2014, and will return in the Spring of 2015 for an update. CP1016: Fenster Phase 2 Levee Setback — The project is under construction. 27 Environmental Restoration Spring Andersen CP0746: Mill Creek Wetland 5K Restoration — Final design has been Projects 2015 completed, a Project Partnership Agreement between the City and the Army Corps of Engineers has been executed, and staff is working to complete the real estate certification process required by the Corps. CP1315: City Wetland Mitigation — Design and construction of compensatory wetland mitigation in the Auburn Environmental Park is ongoing. Resolution No. 5031, the Comprehensive Downtown Parking Management Plan 28 Downtown Parking TBD Chamberlain/ was adopted by City Council on 2 -3 -14. The parking permit program will be Management Plan Yao blended into the CDPMP. Staff will provide monthly briefings on the development and implementation of parking management strategies. Ordinance No. 6477 was adopted by City council on 9/3/13. Staff provided an update at the 6/09/14 meeting. The City Council passed a one -year moratorium on 6 -16 -14 to look at the regulations that were adopted back in September. 29 Communal Residences TBD Chamberlain/ Now that the new regulations have been implements for about nine months, the Tate City is evaluating whether additional code modifications are needed. Staff reviewed several policy questions with PCDC at their 7/14/14 meeting. Staff anticipates taking a discussion forward to Planning Commission in November 2014. Octobe 13, 2014 Page 5 DI.� Page 15 of 15