HomeMy WebLinkAbout09-15-2014 * Finance Committee
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I=73YA i September 15, 2014 - 5:00 PM
U' U��r Annex Conference Room 1
WAS H I NGTON MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at 1
East Main Street in Auburn.
A. Rol.l Ca.11
Chair Wales, Vice Chair John Holman, and Member Yolanda Trout
were present.
Officials and staff members present included: Finance Director Shelley
Coleman, Assistant City Attorney Doug Rufh, Community Development
and Public Works Director Kevin Snyder, Water Utility Engineer Susan
Fenhaus, Assistant Director of Engineering Services/Gitjr Engineer
Ingrid Gaub, Street Systems Engineer Jai Carter, and City Clerk
Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to fhe agenda.
II. COPISENT AGENDA
A. Minutes of the September 2, 2014 Regular Meeting
Vice Chair Holman moved and Member Trout seconded to approve the
September 2, 2014 minutes.
MOTION CARRIED UIVANIMOUSLY. 3-0
B. Claim Vouchers (Coleman)
Claims voucher numbers 430385 through 430559 in the amount of
$3,550,727.11 and fhree wire transfers in the amount of$708,217.47
and dated September 15, 2014.
Committee members reviewed the claims and payroll vouchers and
briefly discussed wire transfer number 196 payable to US Arrriy Corps
Engineers related to Mill Creek Wetland Restoration Project.
Vice Chair Holman moved and Member Trout seconded to approve the
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claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 534951 through 534981 in the amount of
$833,860.67 and electronic deposit transmissions in the amount of
$1,280,862.61 for a grancl total of $2,114,723.28 for the period covering
August 28, 2014 to September 10, 2014.
See claims vouchers above for approval of payroll vouchers.
III. DISCUSSION ITEMS
A. Resolution No. 5100 (Carter) .
A Resolution of the City Couricil of the City of Auburn, Washington,
authorizing the Mayor to award and execute a construction contract with
the lowest responsible bidder for construcfion of Community
Development and Public Works Contract Number 14-22 for Project
CP1410, 2014 Arterial and Collector Crack Seal Project
Street Systems Engineer Jai Carter presented Resolution No. 5100.
Resolution No. 5100 would authorize the Mayor to award and execute a
construction contract with the lowest responsible bidder for construction
of Public Works Contract No. 14-11 for Project CP1410, 2014 Arterial
and Collector Crack Seal project. The bid opening is scheduled for
September 16, 2014. Allowing the Mayor to award the contract
will ensure the project proceeds as soon as possible and be completed
this year as fhe work is weather dependent.
The 2014 Arterial and Collector Crack Seal Project includes the
approximately 9.5 lane miles of arterial and collector roadways that will
be crack sealed.
Engineer Carter estimated bids may range from $68,000.00 to
$88,000.00.
B. Auburn Way South and M Street SE Intersection Improvements
In response to questions from Committee members, Assistant Director
of Engineering Services/City Engineer Ing�id Gaub provided a brief
update on Public Works Project CP1024, the Auburn Way South and M
Street SE Intersection Improvements. The project will add a turn lane
and eliminate the restriction of no right tu�n on red from Auburn Way to
M Street northbound. The contractor is currently working on
underground work and has encountered issues going under Auburn
Way South. The project is anticipated to be complete in December
2014.
�. Tacoma Water Agreement (Fenhaus)
Water Utility Engineer Susan Fenhaus presented information on the
proposed Tacoma Water Agreement. In 2012, the City signed an
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ag�eement with Tacoma Water for wholesale water service up to 1.0
million gallons per day (MGD) average annual daily water use. The City
is curren4ly taking this quantity of water from the B Street NW Intertie.
In 2013, the City signed an agreement with Cascade Water Alliance to
pu�chase 2.5 MGD of Tacoma water. This would be accomplished by
paying Cascade Water Alliance the system development charges
Cascade Water previously paid to Tacoma.
The proposed agreement combines both existing agreements into one
for a total of 3.5 MGD wholesale water service.
The proposed agreement will be presented to the full Council at a future
date.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 5:16 p.m.
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APPRO ED this day of October, 2014.
G AL , CHAIR Danielle Daskam, City Clerk
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