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Home My WebLink About10-06-2014 PUBLIC WORKS COMMITTEE AGENDA MODIFICATION (PDF ONLY)CITY OF "BURN WASHINGTON To: Public Works Committee Memorandum Engineering Division From: Ingrid Gaub, Assistant Director of Engineering /City Engineer CC: Mayor City Clerk Councilmembers Kevin Snyder, Community Development & Public Works Director Jacob Sweeting, Assistant City Engineer Kim Truong, Project Engineer Date: October 6, 2014 Re: Agenda Modification for the October 6, 2014 Meeting This modification is to replace the existing packet materials for the following agenda item: III. ACTION D. Public Works Project No. CP1308* ( Truong) Award Contract No. 14 -04 to Pacific Civil & Infrastructure on their low bid of $1,401,829.61 plus Washington State sales tax of $109,356.73 for a total contract price of $1,511,186.34 for Project No. CP1308, BNSF Utility Crossings This modification removes the following item from the agenda: IV. DISCUSSION ITEMS D. Street Selection for the 2015 Citywide Pavement Patching, Overlay, and Chip Seal Project (Carter) Page 1 of 5 AUBURN* MORE THAN YOU IMAGINED Title: Public Works Contract No. 14 -04 Agenda Category: Action I Date: 10/1/14 Department: PW Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 14 -04 to Pacific Civil & Infrastructure on their low bid of $1,401,829.61 plus Washington State sales tax of $109,356.73 for a total contract price of $1,511,186.34 for Project No. CP1308 BNSF Utility Crossings Background Summary: This project will construct utility improvements required by the Burlington Northern Santa Fe Railway (BNSF) to accommodate the new BNSF 3rd rail line that will extend within Auburn's City limits from Ellingson Road to South 277th Street along the west side of the existing north -south tracks. This work must be completed by the City as BNSF is the underlying owner of the Right -of -Way. BNSF requires that all utilities are constructed in casings to protect them from train loadings and to allow maintenance and replacement without impacting rail traffic. Several City utilities that cross the rail alignment were constructed prior to the implementation of BNSF's casing requirement and are not encased adequately to address the proposed 3rd rail. This project will replace these utilities in casings that meet BNSF requirements and construct the associated roadway and other surface restoration. A project increase of $25,000.00 within the Water Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the Water Fund will not be exceeded this year. The estimated total project cost for sewer improvements is $441,000.00, which is equal to the amount budgeted within the Sewer Fund for the project. The estimated total project cost for storm improvements is $566,101.00, which is equal to the amount budgeted within the Storm Fund for the project. A project budget contingency of $50,000.00 remains in the Arterial Preservation Fund. List Attachments: Budget Status Sheet, Bid Tab Summary, Map Reviewed by Council Committees: ❑Finance ❑Muni Services ❑PCDC ®PWC Les Gove Community Campus ❑ Downtown Redevelopment ❑ Council Operations Committee Other: Meeting Date: October 6, 2014 Staff: Truong Page 2 of 5 BUDGET STATUS SHEET Project No: CP1308 Project Title: BNSF Utility Crossings Project Manager: Kim Truong Date: 10/2/14 Initiation Date: 5/13/13 0 Permision to Advertise Advertisement Date: 9/2/14 * Contract Award Award Date: 0 Change Order Approval 0 Budget Update The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2013 (actual) 2014 Total 430 Fund- Water (Bond Proceeds) 0 51,357 728,644 780,001 431 Fund - Sewer 0 14,440 426,560 441,000 432 Fund - Storm Drainage (Bond Proceeds) 0 42,328 523,773 566,101 105 Fund - Arterial Preservation 0 0 420,000 420,000 Total 0 108,125 r 2,098,977 2,207,102 Activity Prior Years 2013 (actual) 2014 Total City Design 0 26,683 24,713 51,396 Consultant Design 0 85,341 169,659 255,000 Construction Contract Bid 0 0 1,511,186.33 1,511,186 Authorized Contingency 0 0 268,949 268,949 BNSF Permits 0 0 44,469 44,469 Construction Engineering 0 0 55,000 55,000 Total 0 112,024 2,073,976 2,186,000 430 Water Budget Status 431 Sewer Budget Status Prior Years 2013 (actual) 1 2014 1 Total *430 Funds Budgeted() 0 (51,357) (728,644) (780,001) 430 Funds Needed 0 51,3571 753,644 1 805,001 *430 Fund Project Contingency () 0 01 01 0 430 Funds Required 0 1 01 25,0001 25,000 431 Sewer Budget Status 432 Storm Budget Status Prior Years 2013 (actual) 2014 Total *431 Funds Budgeted() 0 (14,440) (426,560) (441,000) 431 Funds Needed 0 14,440 426,560 441,000 *431 Fund Project Contingency () 0 0 (0) (0) 431 Funds Required 0 0 01 0 432 Storm Budget Status 105 Arterial Preservation Budget Status Prior Years 2013 (actual) 1 2014 1 Total *432 Funds Budgeted () 0 (42,328) (523,773) (566,101) 432 Funds Needed 0 42,3281 523,773 1 566,101 *432 Fund Project Contingency () 01 0 (0) (0) 432 Funds Required 0 1 01 01 0 105 Arterial Preservation Budget Status * ( # ) in the Budget Status Sections indicates Money the City has available. Page 3 of 5 Prior Years 1 2013 (actual) 2014 Total *105 Funds Budgeted () 01 0 (420,000) (420,000) 105 Funds Needed 0 1 0 370,000 370,000 *105 Fund Project Contingency () 01 0 1 (50,000) (50,000) 105 Funds Required 01 0 1 01 0 * ( # ) in the Budget Status Sections indicates Money the City has available. Page 3 of 5 BID TABULATION BID TOTALS SUMMARY Project Name: CP1308, BNSF Utility Crossings, 14 -04 CD � Prepared by: City of Auburn 0, Bid Date: 9/30/14 ENGINEER'S ESTIMATE. $ 1,515,848.00 AVERAGE BASIC BID AMOUNT: $ 1,751,186.78 BASIC BID SPREAD AMOUNT: $ 513,993.39 Basic BID Amount Spread $ Spread % LOW BIDDER: Pacific Civil & Infrastructure $ 1,401,829.61 - $114,018.39 -7.52% Second Bidder: James W. Fowler Co. $ 1,820,424.00 $304,576.00 20.09% Basic BID (Tax not Included) Pacific Civil & Infrastructure $ 1,401,829.61 James W. Fowler Co. $ 1,820,424.00 RW Scott Construction $ 1,866,670.50 R.L. Alia Company $ 1,915,823.00 Total BID (Tax Included) $ 1,511,186.34 $ 1,957,901.64 $ 2,012,504.48 $ 2,067,443.29 10/2/2014 (12:00 PM) h: \proj \bidtabs \CP1308 BT.xls 19 PROJECT SITE #3 (37th Street NW) _ r—Jm L-- sr Nw I I (.II.. V 1 d w Q 14th ST NW 01 PROJECT SITE #2 (3rd Street NW) — a X ly // .1 9 VT. VIE W METERY PROJECT SITE #1 w (Main Street) d �; r- In U 30th ST NW t Il- LEGEND — W WATER MAIN CROSSING — ST — STORM DRAINAGE CROSSING — SS — SANITARY SEWER CROSSING W PAM Z K NE t Z ST a r NE ST NE K 17th ith ST NE 18th z lii AUBURN GOLF COURSE a sra a Page 5 of 5 �A / 8th e.�� 'ab ° PROJECT SITE #4 tF -' �, 7th S NE 9th Mop Bth NE SUPERMALL 10th 6, U �' k PARK d B 11th o q w YMCA � r 12th ST � WELL 6 PARK 13TH 14th w 16th Y ST P 4sr ww PI o BOUNDARY BLVD 04 G.S. P VH1 vtn e ° r PuL ER e u AY DI 6 ` ST CITY OF AUBURN VICINITY MAP August 2014 Pa. aW d U VETERANS ArR PMLi ata R ° V W W ST b PARR A PARK K =WE L 2 ath' Ng d 4th ST NE F 3rd NE a a AUBURN a K =—Z r HIGH an s ar 1st F 6 d z e 1st SCHOOL ti LtL BT z ° a z R P % Q MAIN a z E D 2nd Page 5 of 5 u / 8th e.�� 'ab ° PROJECT SITE #4 8th ST 3W �, 7th I (!Jac k Diamond Rd)� 9th Mop SUPERMALL 10th 6, U �' k PARK d M & O 11th o q w YMCA 12th ST v 16th ST SW 13TH 14th w 16th SE e % ° BOUNDARY BLVD 04 G.S. P VH1 18th SE m 17th ST '° SE AVE N AY DI 6 ` BNSF UTILITY CROSSINGS PROJECT CITY OF AUBURN VICINITY MAP August 2014 WASHINGTON W NOT TO SCALE N Page 5 of 5