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HomeMy WebLinkAbout10-06-2014 c�TVOr ` � City Council Meeting � _ ' October 6, 2014 - 7:30 PM Auburn City Hall WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, John Hoiman, Claude DaCorsi, and Yolanda Trout. Department Directors and staff members present included: Community Development and Public Works Director Kevin Snyder, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Parks, Arts and Recreation Director Daryl Faber, Director of Administration Michael Hursh, Public Affairs and Marketing Liaison Dana Hinman, Police Commander Mark Caillier, and City Clerk Danielle Daskam. C. Announcements, Appointments, and Presentations 1. Filipino American History Month Proclamation Mayor Backus to proclaim the month of October 2014 as "Filipino American History Month" in the city of Auburn. Mayor Backus read a proclamation declaring the month of October 2014 as "Filipino American History Month" in the city of Auburn. Mr. Reynaldo Pascua, President of the Filipino American Community of fhe Yakima Valley, arrived later in the meeting to accept the proclamation. Mr. Pascua advised that Washington State is home to the third largest Filipino population in the United Sfates. The earliest documented proof of Filipino presence in the continental Unifed States was in October 1587, when the first "Luzones Indios" set foot in Morro Bay, California, and the.Filipino American National Historical Society recognizes the year of 1763 as the date of the first permanent Filipino settlement in the United States in St. Malo Parrish, Louisiana. Auburn is home to a historical Filipino American community, which has contributed to the economic, social and cultural growth of the region. 2. Design and Construction Services for Youth Center and Community Center at Les Gove Community Campus Presentation by City s#aff and representatives from ARC Architects on proposed professional architectural and engineering services for the Youth Center and Community Center a4 Les Gove Community Campus Community Development and Public Works Director Snyder introduced Stan Lokting, Principal of ARC Architects. Director Snyder recalled Council recently authorized a new concept for a youth center and community center for Les Gove Community Campus. The existing Parks Page 1 of 9 administration building would be remodeled into a youth center and a new c,ommunity center would be constructed, Mayor Backus and staff identified the qualified achitectural firm of ARC Architects to lead a team of design firms for the new teen and and community centers. Mr. Lokting displayed three community center projects his firm has worked on: Rosehill Community Center in Mukilteo, Richland Community Center, and Rainier Beach Community Center. Mr. Lokting reported his firm has worked with the City previously on public engagement issues at Les Gove Community Campus and has visited the site on numerous occasions. in response to a question from Councilmember Peloza. Mr. Lokting stated the project is required to obtain Leadership in Energy Efficiency and Design (LEED) SilVer certification as a condition of the State's $3 million grant to the City for the project. Councilmember Peloza inquired whether solar power would be integrated in the project. Director Snyder stated that part of the scope of work for ARC Architects is a solar analysis for the building to determine the feasibility of incorporating solar. Councilmember DaCorsi spoke regarding his past experience with ARC Architects for the design and construction of seven community buildings. Councilmember DaCorsi spoke highly of ARC Architects and theirteam. 3. Community Planning Month Proclamation Mayor Backus re.ad and presented a proclamation declaring the month of October as "Community Planning Month" in the city of Auburn to Community Development and Public Works Director Kevin Snyder. Director Snyderaccepted 4he proclamation on behalf of planners, engineers, and community services employees. Director Snyder also thanked the numerous volunteers on City boards and commissions. 4. Appointment to Planning Commission City Council to confirm the appointment of Roger Lee to the Planning Commission for a term expiring December 31, 2015. Deputy Mayor Wagner moved and Councilmember Peloza seconded to confirm the appointment of Roger Lee to the Planning Commission for a term expiring December 31, 2015. Mayor Backus acknowledged Mr. Lee in the audience. MOTION CARRIED UNANIMOUSLY. 7-0 D. Agenda Modifications Revised documents related to Consent Agenda Item IV.H, Public Works Project No. CP1308, were distributed prior to the meeting. The Community Planning Month proclamation and the appointment of Roger Lee to the Planning Commission were added to the published agenda. II. CITIZEN INPUT, PUBLIC HEARINGS 8 CORRESPONDENCE Page 2 of 9 A. Public Hearings No public he.aring was scheduled for this evening. B. Audience Participation This 7s the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Virginia Haugen, 25xx R Street SE, Auburn Ms. Haugen spoke regarding health care servic.es in the city of Auburn. She also spoke against the construc4ion of new youth and community centers at Les Gove Community Campus. Pat Montgomery 28xx SW 300th Place, Federal Way Mr. Montgomery stated he is a volunteer at Gildo Rey Elementary. Mr. Montgomery spoke in favor of keeping a King County Public Health Center in Auburn. Donna Aloisio, 412�oc 305th Avenue SE,Enumclaw Ms. Aloisio spoke against the closure of the King County Public Health Center in Auburn. Ms. Aloisio spoke regarding the South King County need for a public health center. Carol Tanaka, 56xx Elizabeth Loop SE, Auburn Ms. Tanaka spoke regarding the proposed closure of the King County Public Health Center located in Auburn. She thanked Mayor Backus and City Councilmembers for their support. She read a letter addressed to the King County Council urging the County Council to retain the Public Health Center in Auburn. Carole Wiskerken, 28xx U Street SE, Auburn Ms. Wiskerken spoke in favor of retaining the King County Public Health Center in Auburn. She noted the health service cuts and transit cuts slated for South King County, and she stated she believes the needs of South King County are being ignored by the King County Council. Gabriela Cebillos, Auburn With the help of interpreter ponna Aloisio, Gabriela repoRed she lives in a shelter with other victims of domestic violence. She has benefited and been affected by the services and programs provided by King Co.un4y Public Heal4h. Gabriela stated many families and children will be unable to receive much needed health services if the Public Heal4h Clinic in Aubum closes. Angie Dire, 7xx 3rd Avenue NE, Pacific Ms. Dire spoke in favor of retaining the King County Public Health Glinic in Auburn. Ms. Dire stated the Flealth Clinic provides a wide range of services to South King County residents. Kathy Paul, 18xx 33rd Street SE, Auburn Ms. Paul stated she works at the King County Public Health Center in Federal Way and lives in Auburn. She spoke �ega�ding the potential closure of the Public Health Center in Auburn. She spoke of efforts to convince King County to support the Public Health Center in Auburn. Christina Enriquez, 40�oc South 340th, Auburn Page 3 of 9 Ms. Enriquez spoke against the closure of the King County Public Health Center in Auburn. Reynaldo Pascua, Sunnyside, WA For Mr. Pascua's comments, please see Announcement, Appointments and Presentations and the Filipino American History Mon4h Proclamation. Mayor Backus reported fhat according to King County, the Public Health Center in Auburn is operating at an annual $2 million shortfall for the past few years. Mayor Backus stated the City is working diligently with potential funding partners and meeting with King County officials to find options for keeping the Public Health Center in Auburn open. Mayor Backus expressed her support, and the support of the City Council, for keeping the health center open. C. Correspondence There was no correspondence for City Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met on September 22, 2014. The Committee reviewed Resolution No. 5103 allowing an interfund loan from the Capital Improvements Fund to the Airport Fund in order to provide additional funding for the Auburn Municipal Airport T Hangar Enclosure Project and Resolution No: 5097 accepting a grant in the amount of $55,724.00 from the Washington State Military Department for emergency preparedness activities. The Committee discussed crime activity statistics in Auburn and amending the Auburn City Code to provide for a code of ethics. The next regular meeting of the Municipal Services Committee is scheduled for Monday, October 13, 2014. B. Planning 8� Community Development Chair Holman reported the Pianning and Community Development Committee met September 22, 2014. The Committee reviewed proposed Ordinance Nos. 6519 and 6524 related to a code of ethics. Chair Holman reported the Planning and Community Development Committee favored Ordinance No. 6524 with some modifications. The Committee also reviewed Resolution No. 5104 ratifying fhe amendments to the Pierce County Countywide Planning Policies. The Committee discussed proposed Ordinance No. 6535 relating to parking code changes and the status of the recruitment process for the Senior Pianner position. The next regular meeting of the Planning and Gommunity Developmen4 Committee is scheduled for October 13, 2014. C. Public Works Chair Osborne reported the Public Works Committee met this afternoon at 3:30. The Committee reviewed right-of-way use permits for the Santa Parade and the Halloween Harvest Festival. The Committee recommended rejection of bids for Public Works Project CP1122, 30th Sfreet NE Area Flooding, Phase 1, awarding 4he bid for Public Works Project No. CP1308, BNSF Utility Crossings, and approval of Change Order No. 4 for Public Works Project No. C524A, SCADA Physical Site Improvements. The Commi4tee also reviewed Resolution No. 5102 authorizing a wholesale water agreement with City of Tacoma, Ordinance No. 6535 relating to parking code changes��9e 4 of 9 the downtowh urban center, and a leak adjustment appeal. The Committee discussed the utility shut off process, Resolution No. 5106 authorizing a contract with GATSO USA, Inc., for photo enforcement, Resolution No. 5104 relating to Pierce County Countywide Planning Policies, the capital project status report, significant infrastructure projects by others, and the Committee's action tracking matrix. The next regular meeting of the Public Works Committee is scheduled for October 20, 2014. D. Finance Chair Wales reported the Finance Committee met this evening.at 5:00. The Cominittee reviewed claims vouchers in the amount of$2.1 million and payroll vouchers in the amount of$1.6 million. The Committee discussed Resolution No. 5097 relating to a Homeland Security Emergency Management Grant in the amount of$55,724.00, a water leak adjustment appeal, and the utility billing water shut-off notification process. The next regular meeting of the Finance Committee is scheduled for October 20, 2014. E. Les Gove Community Campus Chair Wagner reported the Les Gove Community Campus Committee met on October 1, 2014. The Committee received a presentation from ARC Architects, an update on the Master Plan for Les Gove Community Campus, a presentation from Police on potential security improvements at Les Gove Community Campus, and discussed citizen surveys regarding Les Gove Community Campus and the youth and community centers. The next regular meeting o�the Les Gove Community Campus Committee is scheduled for November 24, 2014. F. Council Operations Committee Chair Wagner reported the Council Operations Committee met October 1, 2014, and reviewed Independent Salary Commission candidates' qualifications in executive session and reviewed the Council Rules and Procedures. The Committee recommended a special City Council meeting on October 13, 2014, to allow all Councilmembers an opportunity to review the amendments to the Council Rules and Procedures and the new study session format. The next regular meeting of the Council Operations Committee is scheduled for October 27, 2014. G. Junior City Council The next regular meeting of the Junior City Council is scheduled for October 20, 2014. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motioh in the form listed. A. Minutes of the September 15, 2014 Regular Council Meeting B: Minutes of the August 12, 2014 Special Council Meeting C. Minutes of the August 18, 2014 Special Council Meeting D. Minutes of the August 26, 2014 Special Council Meeting E. Claims Vouchers (Wales/Coleman) Page 5 of 9 Claims voucher numbers 430560 through 430756 in the amount of $2,156,038.19 and three wire transfers in the amount of$2,060.11 and dated October 6, 2014. F. Payroll Vouchers (Wales/Coleman) Payroll check numbers 534983 through 535021 in the amount of$276,267.20 and electronic deposit transmissions in the amount of$1,315,814.89 for a grand total of$1,592,082.09 for the period covering September 11, 2014 to October 1, 2014. G. Public Works Project No. CP1122 (Osborne/Snyder) City Council reject all bids to Contract No. 14-08 for Project No. CP1122, 30th Street NE Area Flooding — Phase 1 H. Public Works Project No. CP1308 (Osborne/Snyder) City Council award Contract No. 14-04, to Pacific Civil and Infrastructure on their low bid of$1,401,829.61 plus Washington State sales tax of$109,356,73 for a total contract price of$1,511,186.34 for Project No. CP1308, BNSF Utiliry Crossings I. Public Works Project No. C524A (Osborne/Snyder) City Council approve Change Order No. 4 in the Amount of$10,369.73 to Contract No. 14-05 for Work on Project No. C524A— SCADA Physical Site Improvements J. Call for Public Hearing on Preliminary 2015-2016 Biennial Budget (Wales/Coleman) City Council to call for a public hearing to be held on November 17, 2014, to receive public comments, proposals and suggestions on the 2015-2016 Preliminary Biennial Budget. Depu.ty Mayor Wagner moved and Councilmember Peloza seconded to approve the Consent Agenda as modified. MOTION CARRIED UNANIMOUSLY. 7-0 V. UNFINISHED BUSINESS There was no unfinished business. VI, NEW BUSINESS There was no new business. VII. ORDINANCES A. Ordinance No. 6530 (Peloza/Bailey) An Ordinance of the City Council of the Ciry of Auburn, Washington, amending Chapter 8.18 of the Aubum Ci4y Code relating to abandoned shopping carts Councilmember Peloza moved and Councilmember Osborne seconded to introduce and adopt Ordinance No. 6530. Councilmember Peloza reported the tracking and collection costs for abandoned shopping carts are greater than the fees collected. The ordinance would give 4he City the option to choose to impound the carts. MOTION CARRIED UNANIMOUSLY. 7-0 Ordinance No. 6535 (Osborne/Snyder) Page 6 of 9 B. An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 10.36.060 and 10.36.270 of the Auburn City Code and repealing sections 10.36.370, 10.36.380, 10.36.390, 10.36.395, 10.36.490, 10.36.500 and 10.36.515 of the City Code relating to parking restrictions Councilmember Osborne moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6535. Ordinance No. 6535 implements Phase 1 of the Comprehensive Downtown Parking Management Plan, which changes parking time in the downtown urban center to three hours and allows parking restric4ions to be executed administratively. MOTION CARRIED UNANIMOUSLY. 7-0 VIII. RESOLUTIONS A. Resolution No. 5097 (Peloza/Hursh) A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant from the Washington State Military Department in the amount of Fifty-five Thousand Seven Hundred Twenty-four dollars ($55,724.00) from the United States Department of Homeland Security Emergency Management Performance Grant Program, and authorizing the Mayor to execute the necessary agreements to accept said funds Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 5097. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 5102 (Osborne/Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Wholesale Water Agreement between the Ci4y of Auburn and the City of Tacoma Councilmember Osborne moved and Councilmember Peloza seconded to adopt Resolution No. 5102. Resolution No. 5102 combines two existing agreements for purchase of water rights into a single agreement with City of Tacoma. MOTION CARRIED UNANIMOUSLY. 7-0 C. Resolution No. 5103 (Peloza/Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Capital Improvements Fund to the Airport Fund for up to a five-year period of time Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 5103. MOTION CARRIED UNANIMOUSLY. 7-0 D. Resolution No. 5104 (Holman/Snyder) A Resolution of the City of Auburn, Washington, approving and authorizing execution of an interiocal agreemenf with Pierce County, thereby amending Page 7 of 9 the Pierce County Countywide Planning Policies related to Annexations and Urban Growth Area expansions Councilmember Holman moved and Councilmember Wales seconded to adopt Resolution No. 5104. MOTION CARRIED UNANIMOUSLY. 7-0 E. Resolution No. 5107 (Wagner/Snyder) A Resolution of the City Council of the City of Auburn Washington authorizing the Mayor to negotiate and execute,a professional services agreement with ARC Architects for architectural and engineering services for the Youth Center and Community Center at Les Gove Community Campus Deputy Mayor Wagner moved and Councilmember Wales seconded to adopt Resolution No. 5107. Deputy Mayor Wagner stated A,RC Architects appears to be highly qualified for the project and was involved in the original planning of the Les Gove Community Campus several years ago. Councilmember DaCorsi spoke in favor of negotiating a Professional Services Agreement with ARC Architects for architectural and engineering services for the youth and community centers at Les Gove Community Campus. Councilmember Wales and Councilmember Peloza thanked Deputy Mayor Wagner for his leadership and work on the project. Councilmember Trout concurred with Councilmembers Wales and Peloza and I spoke in favor of Resolution No. 5107. MOTION CARRIED UNANIMOUSLY. 7-0 IX, REPORTS At this time the Mayor and City Council may report on significant ifems associated wifh their appointed positions on federal, state, regional and local organizations. A. From the Council Deputy Mayor Wagner reported he provided the welcoming remarks at the Family Health Fair at Grace Community Church. Councilmember Wales reported on her activities as the Chair of the Seattle- King County Board of Health Rate Setting Committee, which is studying environmental health fees. She reported the Committee is proposing a full cost recovery fee schedule for such fees as septic tanks, pet businesses, food vendors, etc. Councilmember Holman reported he attended several meetings during the last two weeks. Councilmember Peloza reported on his attendance at the South County Area Transportation Board meeting where members received a presentation on the potential impacts of the Gateway Project on the region. Councilmember Peloza sta4ed the Gateway Project in Whatcom County will crea4e up 40 18 4rains per day with 100-120 cars of coal or oil. Councilmember Peloza also Page 8 of 9 reported on his attendance at the King County Water Pollution Abatement Advisory Committee meeting. Councilmember Osborne reported on his attendance at the Regional Transit Committee meeting. Councilmember Osborne reported any transit cuts scheduled for after September 2014 have been either postponed or canceled. Councilmember Osborne also reported on his attendance the Regional Water Quality Committee meeting and the Green River System-wide Framework Committee meeting. Councilmember Trout reported she attended a tou� of Mary Olson Farm, the Rita House breakfast event, and home economics classes at Mt. Baker Middle School where she served as celebrity chef and instructed sfudents in making tortillas. B. From the Mayor Mayor Backus commented on the City of Auburn Employee Recognition Luncheon held at Mary Olson Farm where City department employees were recognized and City Employee of the Year was awarded to Parks Special Events Coordinator Kristy Pachciarz. Mayor Backus also commented on the City's efforts to encourage the King County Council to fund and keep open the Public Health Center in Auburn. X. EXECUTIVE SESSION At 9;26 p,m:, Mayor Backus recessed the meeting for a five minute intermission and then to executive session for approximately ten minutes in order to discuss pending/potential litigation. Mayor Backus indicated no Council action would follow the executive session. Ci#y Attorney Heid and Community Development and Public Works Director Snyder attended the executive session. Mayor Backus reconvened the meeting at 9:36 p.m. XI. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:36 p.m. �^ APPROVED this �day of October, 2014. ����� ANCY B K , MAY R Daniel askam, City Clerk Page 9 of 9