HomeMy WebLinkAbout10-06-2014 ciTVOF: `
* Finance Committee
� = October 6, 2014 - 5:00 PM
Annex Conference Room 1
WASHINGTON MINUTES
I. CALL TO ORDER
Chair Largo Wales called the me.eting to order at 5:00 p.m. in Annex
Conference Room 1 located on fhe second floor of the City Hall Annex at 1
East Main Street in Auburn.
A. Roll Call
Chair Wales and Vice Chair John Holman were present. Member
Yolanda Trout was excused.
Officials and staff members present included: Mayor Nancy Backus,
Finance Director Shelley Coleman, Assistant Finance Director Paula
Barry, Customer Care Manager Brenda Goodson-Moore, Emergency
Preparedness Manager Sarah Miller, and City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the September 15, 2014 Regular Meeting
Vice Chair Holman moved and Chair Wales seconded to approve the
minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Claims Vouchers (Coleman)
Claims voucher numbers 430560 through 430756 in the amount of
$2,156,038.19 and 4hree wire transfers in the amount of $2,060.11 and
dated October 6, 2014.
Committee members reviewed claims and payroll vouchers.
Vice Chair Holman moved and Chair Wales seconded to approve the
claims vouchers.
MOTION CARRIED UNANIMOUSLY. 2-0
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�. Payroll Vouchers (Coleman)
Payroll check numbers 534983 through 535021 in the amount of
$276,267:20 and elecfronic deposit transmissions in the amount of
$1,315,814.89 for a grand total of $1,592,082.09 for the period covering
September 11, 2014 to October 1, 2014.
Vice Chair Holman moved and Chair Wales seconded to approve the
payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 2-0
III. DISCUSSION ITEMS
A, Resolution No. 5097 (Miller)
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the VVashington State Military
Department in the amount of Fifty-five Thousand Seven Hundred
Twenty-four dollars ($55,724.00) from the United States Depertment of
Homeland Security Emergency Management Pertormance Grant
Program, and author'izing the Mayor to execute the necessary
agreements to accept said fundS
Emergency Preparedness Manager Miller presented Resolution No.
5097.
The U.S. Department of Homeland Security makes available
Emergency Management Performance Grants to local jurisdictions to
enhance emergency management programs. The City of Auburn was
allocated $55,724.00 based on a state-wide formula. The funds will be
used for emergency management activities, including public education
activities and supplies.
B. Leak Adjustment - Utility Ac.count #051001-000 (Coleman)
Finance Direc.tor Coleman presented an appeal from utility customer
Ken Wileman for Account #051001-000.
Mr. Wileman submitted a Leak Adjustment Request on June 25, 2014..
It was determined that Mr. Wileman's leak did not qualify for an
adjustment under City Policy 100-52. The policy provides that a water
leak is defined to occur on the service in between the City water meter
and the point where the line enters the building. Mr. Wileman's water
leak occurred in a secondary line, plumbed off the main line to his
house. Subsequently, Mr. Wileman submitted an appeal of the
decision.
Finance Director Coleman reported at their meeting this afternoon, the
Public Works Committee approVed a fifty percent leak adjustment,
which will appear on the City Council Gonsent Agenda on October 20,
2014.
C. Utility Billing Water Shut-off Notification Process Change (Goleman)
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Finance Director Coleman proposed a change to the utility shut off
process and City Code to allow notifica4ion to delinquenf utility
customers by mail. The current prbcess of door tagging would be
discontinued.
Customer Care Manager Goodson-Moore explained that staff
members tag between 300 and 400 u4ility customers a week and
ultimately shut off approximately ten percent of those customers. City
staff members looked at processes used by other cities and found that
most cities have moved to mailed delinquent notices rather than door
hangers. If approved, fhe new process will be implemented January 1,
2015.
Customer Care Manager Goodson-Moore reported that staff are
investigafing future implementation of an IVR (Interactive Voice
Response) system that can call customers and notify them up to 24
hours prior to a service interruption.
Any necessary code amendments to implement the new utility shut off
process will be brought forward to the full Council at a future meeting.
IV. ADJOURNMENT
There being n_o further busines.s to come before the Committee, the meeting �
adjourned at 5:06 p.m.
APPR D fhis day of ���� , 2014.
��� �.�
A GO AL , A R Danielle Daskam, City Clerk
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