HomeMy WebLinkAbout09-18-2014CITY OFR� !
4VASFIINGTON
CALL TO ORDER
Special City Council Meeting
September 18, 2014 - 2:30 PM
Council Chambers
MINUTES
Mayor Nancy Backus called the special meeting to order at 2:30 p.m.
Councilmembers in attendance included: Deputy Mayor Rich Wagner,
Bill Peloza,Wayne Osborne, John Holman, Claude DaCorsi and Yolanda
Trout.
Councilmember Largo Wales arrived at 4:08 p.m..
Department directors and staff members present included: Police Chief
Bob Lee, Community Development and Public Works Director Kevin
Snyder, Human Resources and Risk Management Director Rob Roscoe,
Director of Administration Michael Hursh, Parks, Arts and Recreation
Director Daryl Faber, Assistant Director of Engineering Services and City
Engineer Ingrid Gaub, Permits and Administration Manager Darcie
Hanson, Planning and Design Services Manager Elizabeth Chamberlain,
Assistant Director of Public Works Services Randy Bailey, Innovation
and Technology Customer Support Manager Reba Stowe, Innovation
and Technology Secretary Melissa Medisch, Environmental Services
Manager Chris Andersen, Public Affairs and Marketing Liaison Dana
Hinman, Finance Director Shelley Coleman, Financial Planning Manager
Bob Brooks, Financial Analyst Tamara Baker and Deputy City Clerk
Shawn Campbell.
DISCUSSION ITEMS
A. 2015 - 2016 Biennial Budget Review
Budget documents can be viewed from the August 12, 2014 Special
City Council Meeting Agenda.
Director Tiedeman presented the Innovation and Technology
Department budget. He reviewed the department accomplishments,
and cost savings measures for 2014, he reviewed the objectives for
the 2015 -2016 budget, and performance matrix standards.
Council asked about the use of social media, growth in GIS, training
for staff, a dedicated Innovation and Technology staff person at the
Police Department, contracts with surrounding jurisdictions,
impact on staff for outside contracts, the Your GOV
program, boards and commission management software, online
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citizen comments and tools, traffic cameras, the possibility of leasing
public safety equipment, consolidating police equipment
between surrounding jurisdictions, and staff overtime.
Director Tiedeman reviewed the department decision packages
including a dedicated Innovation and Technology support position
located at the Police Department, battery backup for the disaster
recovery system, citizen engagement and website renovation, and a
public safety equipment upgrade.
Director Snyder explained the department structure for the
Community Development and Public Works Department. The
department consists of administration, environmental services,
engineering services, community development, and maintenance
and operations. He reviewed how the department will
evaluate service levels and expectations for the reorganized
department. He reviewed the department highlights and goals, the
2013 -2014 accomplishments, and the 2015 -2016 goals.
Council discussed departmental methods for
measuing departmental goals, the community rating
system, prevention of wire theft, street sweeping schedules, the
graffiti removal program, the readability of street signs, the Your
Gov app, a public transportation shuttle to the Lakeland Hills area
and the downtown area, the Save Our Streets fund, Transportation
Improvement Plan projects, design fees, water conservation, water
source improvements, working capital for the sewer system, the M
Street Underpass Pump Station, staff accommodations during an
emergency, and property abatement procedures.
Environmental Services Manager Anderson presented the
Environmental Services accomplishments and objectives.
Assistant Director of Engineering Services and City Engineer Gaub
presented the goals and accomplishments for the Engineering
Division and the Water, Sewer and Storm funds.
Assistant Director of Public Works Services Bailey presented the
Street Division's accomplishments and objectives and the
Equipment Rental & Replacement fund.
Director Snyder presented program improvements for the
department, including a new code enforcement officer and vehicle,
hiring a climate action plan consultant, an abatement program for
code enforcement, a downtown clean up project, and updating the
development regulations from the Comprehensive Plan Update.
III. ADJOURNMENT
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There being no further business to come before the Council, the meeting
adjourned at 5:02 p.m.
APPROVED this ,� day of October, 2014.
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A CY B K S, MAYOR Shawn Campbell, Deputy City Clerk
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