HomeMy WebLinkAbout11-10-2014 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE AGENDA'All OBURN
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I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes -October 13, 2014* (Tate)
III. ACTION
Planning and Community
Development
November 10, 2014 - 5:00 PM
Annex Conference Room 2
AGENDA
A. Activity Center CP1015 (Tate)
Accept Construction of Project CP1015, Auburn Activity Center, and approve the
final pay estimate. Materials will be provided at the meeting.
IV. DISCUSSION ITEMS
A. Water System Comprehensive Plan Review* (Fenhaus)
Please see the attached memorandum.
B. 2014 Comprehensive Plan Amendments* (Dixon)
Review the 2014 Comprehensive Plan Amendments.
C. Director's Report (Tate)
D. PCDC Status Matrix* (Tate)
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.pov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Administrative Recommendation:
Planning and Community Development Committee to approve the October 13, 2014
Planning and Community Development Committee minutes as written.
Background Summary:
Reviewed by Council Committees:
Councilmember: Holman Staff: Tate
Meeting Date: November 10, 2014 Item Number: CA.A
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CALL TO ORDER
Planning and Community
Development
October 13, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
Chair Holman called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the 2nd floor of One Main Professional
Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair John Holman and Vice -Chair Largo Wales were present.
Member Yolanda Trout was excused. Also present were Mayor
Nancy Backus; Director of Community Development and Public
Works Kevin Snyder; Code Enforcement Officers Jason Arbogast
and Chris Barack. Planning and Design Services Manager
Elizabeth Chamberlain, and Community Development Services
Secretary Tina Kriss.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were two items added to the agenda:
DISCUSSION ITEMS:
III. D. ZOA14 -0004 Code Amendment to Chapter 18.29,
Downtown Urban Center, related to Floor Area Ratio*
(Chamberlain)
Amendment to zoning code ACC Chapter 18.29 relating to Floor
Area Ratio in the Downtown Urban Center Zone.
III. E. ZOA14 -0005 Code Amendment to Chapter 17.09, Short
Subdivisions* (Chamberlain)
Amendment to zoning code ACC Chapter 17.09, Short Subdivisions,
related to Short Plat Thresholds from four lots to nine lots.
CONSENT AGENDA
A. Minutes - September 22, 2014 (Tate)
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CA.A Page 3 of 24
Vice -Chair Wales moved and Chair Holman seconded to approve
the September 22, 2014 Planning and Community Development
Committee meeting minutes as written.
Motion carried unanimously. 2 -0
III. DISCUSSION ITEMS
A. Recreational Vehicles (Tate)
Assistant Director Tate introduced City Code Enforcement Officers
Jason Arbogast and Chris Barack. He then opened the discussion
on utilizing Recreational Vehicles as temporary or permanent
dwelling units by explaining that on a fairly routine basis City Code
Enforcement receives inquiries and /or complaints
regarding Recreational Vehicles (RVs) used as living space.
Staff reviewed the current regulations of other local jurisdictions
regarding code on living in RVs and also photos of various RVs
people are using for living space. Examples of trash, debris,
and makeshift sewer removal were provided.
In answering the question asked by staff, if code regulations should
limit the use of RVs as dwelling units (except for limited instances),
the Committee stated that they would like to establish code
regulations so that neighborhoods are maintained and provide a
health /life safety standard. The Committee would like staff to bring
forward some proposed code regulation options for the Planning
Commission to consider.
B. Director's Report (Tate)
Assistant Director Tate reported that the City has filled the vacant
position for Senior Planner; Thaniel Gouk has accepted the
position. Staff also expects that the Urban Planner position will be
filled shortly, a candidate for the position recently joined staff to job
shadow for a day.
Permit Technician April Shrader was nominated and voted in as the
Vice - President of the Washington State Association of Permit
Technicians. The quarterly meeting with the Master Builders
Association will be held on Thursday, October 16, 2014. Staff will
update the association on the Short Plat Threshold proposed code
amendments and other information. Seattle's Teutsch Partners LLC
has been issued their demolition permit, the buildings on
the southeast downtown block behind Trek Apartments will soon be
removed.
C. PCDC Status Matrix (Tate)
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CA.A Page 4 of 24
There were no changes or additions to the Status Matrix.
D. ZOA14 -0004 Code Amendment to Chapter 18.29, Downown Urban
Center, related to Floor Area Ratio
Planning and Design Services Manager Elizabeth Chamberlain
provided background information on ZOA14 -0004 Code Amendment
to Chapter 18.29, relating to Floor Area Ratio in the Downtown
Urban Center.
The Planning Commission held a public hearing on October 7, 2014
on the proposed code amendment. There was no public testimony
at the public hearing. The Planning Commission concurred with
staff's recommendation and recommended approval to the full City
Council.
The Committee and staff discussed the height and floor area
regulations. After discussion, the Commission determined that they
would move this item forward for action.
Vice -Chair Wales moved and Chair Holman seconded
to recommend forwarding ZOA14 -0004 Code Amendment to
Chapter 18.29, Downtown Urban Center, related to Floor Area Ratio
to full Council for approval.
Motion carried. 2 -0
E. ZOA14 -0005 Code Amendment to Chapter 17.09, Short
Subdivisions
Planning and Design Services Manager Elizabeth Chamberlain
briefed the Committee on ZOA14 -0005 Code Amendment to
Chapter 17.09, Short Subdivisions.
The Planning Commission held a public hearing on October 7, 2014
on the proposed code amendment. There was no public testimony
at the public hearing. The Planning Commission concurred with
staff's recommendation and recommended approval to the full City
Council.
The Committee had no questions for staff and determined they
would move this item to Action.
Vice -Chair Wales moved and Chair Holman seconded to
recommend moving forward ZOA14 -0005 Code Amendment to
Chapter 17.09, Short Subdivisions to full Council for approval.
Motion carried. 2 -0
IV. ADJOURNMENT
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There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:02
p. M.
Approved this day of )2014.
John Holman, Chair
Tina Kriss, Secretary
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Water System Comprehensive Plan Review November 4, 2014
Department: Attachments: Budget Impact:
Public Works Memorandum $0
Administrative Recommendation:
For discussion only.
Background Summary:
An electronic version of the Preliminary Draft Water System Comprehensive Plan can
be found on the City's website at:
http: / /webl ink. auburnwa. qov/ External /docview.aspx ?dbid= 0 &openfile= true &id = 256143
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember: Osborne Staff: Fenhaus
Meeting Date: November 10, 2014 Item Number: DI.A
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CITY Of
I I "", i
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WASHINGTON
To: City Council Members
Nancy Backus, Mayor
From: Susan Fenhaus, Water Utilities Engineer
Cc: Kevin Snyder, Director of Community Development and Public Works
Ingrid Gaub, Assistant Director of Engineering /City Engineer
Randy Bailey, Assistant Director of Public Works Operations
Lisa Tobin, Utilities Engineering Manager
Date: October 31, 2014
Re: Water System Comprehensive Plan Review
Introduction
Memorandum
Engineering Division
The City is in the process of updating the Water System Comprehensive Plan. The final plan will consist
of two large binders; one with chapter data and one with appendices. This is a large amount of
information to review, especially at one time. We also have a deadline to submit the plan to Washington
Department of Health (DOH) that is quickly approaching. We intend to divide the chapters and review the
preliminary draft plan in smaller segments. Reviewing the plan in this manner will allow us to meet the
DOH deadline.
The following review schedule is proposed:
Review Chapters 2 -6 in November. These chapters include information on Planning Considerations,
Policies & Criteria, Water Requirements, Existing System, and Water Resources.
Review Chapters 7 -9 in December. These chapters include information on Water Quality, Water Use
Efficiency, and System Analysis.
Review Chapters 1, 10 -12 in January. This includes an Introduction chapter and information on Capital
Improvements Plan, Financial, and Operations & Maintenance.
Appendices will only be included in the final document, unless specific data is requested. A binder with
Chapters 2 -6 will be provided for review in November. We will provide additional chapters to insert into
the binder for review in December and January. We request council members keep their binder and bring
them to future meetings.
An electronic version of the Preliminary Draft Water System Comprehensive Plan can be found on the
City's website at
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Agenda Subject:
2014 Comprehensive Plan Amendments
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development & AgendaBil i
Public Works 2014 Summary M atrix
Administrative Recommendation:
For discussion only.
Background Summary:
Please see the attached Agenda Bill.
Reviewed by Council Committees:
Date:
November 5, 2014
Budget Impact:
$0
Planning And Community Development Other: Planning Commission, Legal
Councilmember: Holman Staff: Dixon
Meeting Date: November 10, 2014 Item Number: DI.B
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A TV OF
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject
Date:
CPA14 -0001, 2014 Comprehensive Plan Amendments — City
November 6, 2014
Initiated Plan Policy /Text Amendments
Department: Community
Attachments: See separate map
Budget Impact: N/A
Development & Public Works
amendment and policy /text
amendment sections of the binder
Administrative Recommendation: Planning and Community Development Committee to review
planning commission recommendation on 2014 City- Initiated Comprehensive Plan
Amendments.
Background Summary:
The City of Auburn adopted amendments to its Comprehensive Plan in 1995 in response to the
Washington State Growth Management Act (GMA) requirements, as amended. Since then the Auburn
Comprehensive Plan has been amended annually.
Comprehensive plan amendments can be initiated by the City of Auburn (city- initiated) and by private
citizens (privately- initiated). This year the city is initiating:
• Five policy /text amendments.
• (No map amendments are proposed with this year's amendment process)
In addition, this year the city received two privately- initiated plan map amendments by the submittal
deadline. However, since the two applications for adjacent sites by the same Applicant were submitted
without the necessary environmental checklist application (required pursuant to the State Environmental
Policy Act (SEPA)), the Applicant has agreed to defer the city's consideration of the applications until
consideration of the larger overall Comprehensive Plan Update effort in 2015.
This staff report and recommendation addresses Comprehensive Policy/Text (P/T) Amendments P/T # 1
through # 5. This is the only staff report associated with the annual comprehensive plan amendment
process.
In terms of process, the Comprehensive plan amendments are initially reviewed during a public hearing
process before the City of Auburn Planning Commission, who then provides a recommendation to the City
Council for final action. City Council consideration and action on the amendments generally occurs but is
not required prior to the end of the year.
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M &O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Services
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & Dev.
❑ Fire ® Planning
❑ Park Board ❑ Public Works
❑ Legal ❑ Police
® Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval
Council Approval:
Referred to
Tabled
❑Yes ❑No
❑Yes ❑No
Call for Public Hearing
Until
Until % /
Councilmember: Holman Staff: Tate
Meeting Date: November 10, 2014 Item Number:
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
At its November 5, 2014 public hearing, the Planning Commission reviewed the following annual
comprehensive plan amendments:
P/T #1 — Incorporate Auburn School District Capital Facilities Plan
P/T #2 — Incorporate Dieringer School District Capital Facilities Plan
P/T #3 — Incorporate Federal Way School District Capital Facilities Plan
P/T #4 — Incorporate Kent School District Capital Facilities Plan
P/T #5 — Incorporate City of Auburn Capital Facilities Plan
The Planning Commission has forward its recommendation for approval to the City council on
all comprehensive plan amendments.
The 2014 Comprehensive Plan Amendments were previously reviewed by the Planning and
Community Development Committee of the city council at the June 23, 2014 regular meeting.
A. Findings
RCW 36.70A.130 (Washington State Growth Management Act (GMA)) provides for
amendments to locally adopted GMA comprehensive plans. Except in limited circumstances
provided for in State law, comprehensive plan amendments shall be considered by the city
or county legislative body no more frequently than once per year.
2. The City of Auburn established a June 6, 2014 deadline for the submittal of privately -
initiated comprehensive plan applications (map or policy /text). Notice to the public of the
filing deadline was provided on the City's website, the Seattle Times Newspaper, and sent
to a compiled notification list in May 2014. The City received two privately- initiated plan map
amendments by the submittal deadline. The Applicant agreed to defer the city's
consideration of the applications until consideration of the larger overall Comprehensive
Plan Update effort in 2015. The postponement was accepted by the Planning and
Community Development Committee at their June 23, 2014 meeting.
3. The City of Auburn received annual updates to the four school district Capital Facilities
Plans whose districts occur within the City of Auburn. These Capital Facilities Plans, as well
as the City's Capital Facilities Plan are referenced in Chapter 5, Capital Facilities, of the
Auburn Comprehensive Plan and are processed as Policy /Text (P/T) amendments.
4. The environmental review under the State Environmental Policy Act (SEPA) for the school
district capital facilities plans were prepared separately by each school district acting as their
own lead agency, as allowed by state law.
5. The environmental review under the State Environmental Policy Act (SEPA) for the
remaining amendment resulted in a Determination of Non - Significance (DNS) issued for the
City- initiated Comprehensive Plan Amendments on September 16, 2014 (City File # SEP14-
0011). The comment period ended September 30, 2014 and the appeal period ended
October 14, 2014.
6. The City did not receive any comments in response to the issuance of the Determination of
Non - Significance (DNS).
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
7. Each of the school district's acting as their own lead agency as allowed under SEPA
conducted their own environmental review and issued separate Determinations of Non -
Significance (DNS).
8. Auburn City Code Chapter 14.22 outlines the process for submittal of privately- initiated
amendments and the general processing of comprehensive plan amendments as follows:
"Section 14.22.100
A. The planning commission shall hold at least one public hearing on all proposed
amendments to the comprehensive plan. Notice of such public hearing shall be
given pursuant to Chapter 1.27 ACC and, at a minimum, include the following:
1. For site - specific plan map amendments:
a. Notice shall be published once in the official newspaper of the city not
less than 10 calendar days prior to the date of public hearing;
b. Notice shall be mailed by first class mail to all property owners of
record within a radius of 300 feet of the proposed map amendment
request, not less than 10 calendar days prior to the public hearing;
2. For area -wide plan map amendments:
a. Notice shall be published once in the official newspaper of the city not
less than 10 calendar days prior to the date of public hearing;
b. Notice shall be mailed by first class mail to all property owners of
record within the area subject to the proposed amendment;
c. Notice shall be posted in at least two conspicuous locations in the
area subject to the proposed amendment not less than 10 calendar
days prior to the date of the public hearing.
B. Notwithstanding the above, the director may expand the minimum noticing
provisions noted above as deemed necessary.
C. Planning Commission Recommendation. The planning commission shall conduct
a public hearing on all potential comprehensive plan amendments and shall
make and forward a recommendation on each to the city council. The planning
commission shall adopt written findings and make a recommendation consistent
with those findings to the city council.
D. The city council, if it elects to amend the comprehensive plan, shall adopt written
findings and adopt said amendments by ordinance.
E. State Review. All comprehensive plan amendments considered by the planning
commission shall be forwarded for state agency review consistent with RCW
36.70A.106.
F. Any appeal of an amendment to the comprehensive plan shall be made in
accordance with Chapter 36.70A RCW. (Ord. 6172 § 1, 2008.)"
9. As provided in the code, the Comprehensive Plan amendments are initially reviewed during
a public hearing process before the City of Auburn Planning Commission, who then provides
a recommendation to the City Council for final action. City Council consideration and action
on the amendments generally occurs, but is not required, prior to the end of the year.
10. Pursuant to RCW 36.70A.106, the proposed comprehensive plan amendments outlined in
this agenda bill were sent to the Washington State Office of Commerce and other state
agencies as required for the state review on October 9, 2014. The Washington State Office
of Commerce acknowledged receipt by letter dated October 13, 2014. No comments have
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
been received from the Washington State Department of Commerce or other state
agencies as of the writing of this report.
11. Due to the nature and limited number of policy /text changes, and the lack of private initiated
map amendments, the optional process for a public open house was not conducted as
provided for in the city code.
12. The notice of public hearing was published on October 14, 2014 in the Seattle Times which
is at least 10 -days prior to the Planning Commission public hearing scheduled for
November 5, 2014.
13. The 2014 Comprehensive Plan Amendments were previously reviewed by the Planning
and Community Development Committee of the city council at the June 23, 2014 regular
meeting.
14. On November 5, 2014 the Planning Commission conducted a public hearing on the
proposed annual amendments as part of the process required by code.
15. On November 10, 2014 the Planning and Community Development Committee of the city
council will review the planning commission's recommendation.
16. The following report identifies the Comprehensive Plan Map Policy /Text (P /T) amendments
that were scheduled for the Planning Commission's November 5, 2014 public hearing with a
staff recommendation and the subsequent Planning Commission recommendation.
- November 5, 2014 Planning Commission Public Hearing
Comprehensive Plan Map Amendments (File No. CPA14 -0001)
(No map amendments are proposed with this year's amendment process)
Comprehensive Plan Policy /Text Amendments (File No. CPA14 -00011
P/T #1
Incorporate Auburn School District Capital Facilities Plan 2014 through 2020 into the City of
Auburn Comprehensive Plan.
Discussion
The Auburn School District has provided the City with its annually updated Capital Facilities
Plan (CFP) covering from 2014 -2020. The CFP was adopted by the Auburn School District
School Board of Directors on June 9, 2014 and has been subject to separate SEPA review and
a Determination of Non Significance (DNS). Information contained in the School District CFP
serves as the basis for the City's collection of school impact fees on behalf of the school district.
The Planning Commission action is incorporation of the Auburn School District Capital Facilities
Plan into the City's Comprehensive Plan.
The CFP includes the following:
• six —year enrollment projections
• Auburn school district level of service standards
• The district's overall capacity of the 6 -year period
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
An inventory of existing facilities
Impact fee calculations
District capital construction Plan
A review of the Auburn School District's updated Capital Facilities Plan indicates the District
is requesting a change in the fee obligations. The net fee obligation for single - family
dwellings is proposed to be $4,137.21, a decrease of $1,261.72 and the requested fee for
multiple - family dwellings is $3,518.17, an increase of $130.33. The actual impact fee to be
assessed is set by ordinance by the Auburn City Council.
Staff Recommendation
Planning Commission to recommend approval of the Auburn School District Capital Facilities
Plan 2014 through 2020 to the City Council
Planning Commission Recommendation
Planning Commission to recommend approval of the Auburn School District Capital Facilities
Plan 2014 through 2020 to the City Council
P /T #2
Incorporate the Dieringer School District Capital Facilities Plan 2015 -2020 into the City of
Auburn Comprehensive Plan.
Discussion
The Dieringer School District has provided the City with its annually updated Capital Facilities
Plan 2015 - 2020. The CFP was adopted by the Dieringer School District Board of Directors on
June 17, 2014. The CFP has been subject to separate SEPA review and a DNS. Information
contained in the School District CFP serves as the basis for the City's collection of school
impact fees on behalf of the school district. The Planning Commission action is incorporation of
the School District Capital Facilities Plan into the City's Comprehensive Plan.
The CFP includes the following:
• Overview
• An inventory of existing facilities
• six —year enrollment projections
• standard of service
• Capacity projects
• Finance plan
• Impact fee calculations
A review of the Dieringer School District's updated Capital Facilities Plan indicates the
District is requesting a change in the fee obligations. The net fee obligation for single - family
dwellings is proposed to be $5,231.00, an increase of $2,016.00 and the requested fee for
multiple family dwellings is $1,839; an increase of $144.00. The actual impact fee to be
assessed is set by ordinance by the Auburn City Council.
Staff Recommendation
Planning Commission to recommend approval of the Dieringer School District Capital Facilities
Plan 2015 -2020 to the City Council.
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
Plannin_g Commission Recommendation
Planning Commission to recommend approval of the Dieringer School District Capital Facilities
Plan 2015 -2020 to the City Council.
During the course to the deliberation, the Planning Commission asked that the calculations
contained in the Dieringer School District Capital Facilities Plan 2015 -2020 be carefully
reviewed.
P/T #3
Incorporate Federal Way School District's 2015 Capital Facilities Plan into the City of Auburn
Comprehensive Plan.
Discussion
The Federal Way School District has provided the City with its annually updated Capital
Facilities Plan (2015). The CFP was adopted by the Federal Way School District School Board
June 24, 2014. The CFP has been subject to separate SEPA review and a DNS. Information
contained in the School District CFP serves as the basis for the City's collection of school
impact fees on behalf of the school district. The Planning Commission action is incorporation of
the School District Capital Facilities Plan into the City's Comprehensive Plan.
The CFP includes the following:
• Introduction
• Inventory of educational facilities & non - instructional facilities
• Needs forecast, existing & new facilities
• Six —year finance plan
• Maps of district boundaries
• Building capacities & portable locations
• Student forecast
• Capacity summaries
• Impact fee calculations
• Summary of changes from the 2014 plan
A review of the Federal Way School District's updated Capital Facilities Plan indicates the
District is requesting a change in the fee obligations. The net fee obligation for single - family
dwellings is proposed to be $5,171.00, representing a decrease of $192.00 and the
requested fee for multi - family dwellings is $1,834.00, a decrease of $90.00. The actual
impact fee to be assessed is set by ordinance by the Auburn City Council.
Staff Recommendation
Planning Commission to recommend approval of the Federal Way School District's 2015
Capital Facilities Plan to the City Council
Planning Commission Recommendation
Planning Commission to recommend approval of the Federal Way School District's 2015
Capital Facilities Plan to the City Council
P/T #4
Incorporate Kent School District Capital Facilities Plan 2014 -2015 to 2019 -2020 into the City of
Auburn Comprehensive Plan.
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
Discussion
The Kent School District has provided its annually updated 2014 -2015 to 2019 -2020 Capital
Facilities Plan. The CFP was adopted by the Kent School District School Board on June 25,
2014 and has been subject to separate SEPA review and a DNS. Information contained in the
School District CFP serves as the basis for the City's collection of school impact fees on behalf
of the school district. The Planning Commission action is incorporation of the School District
Capital Facilities Plan into the City's Comprehensive Plan.
The CFP includes the following:
• Executive Summary
• Six -year enrollment projection & history
• District standard of service
• Inventory, capacity & maps of existing schools
• Six -year planning & construction plan
• Portable classrooms
• Projected classroom capacity
• Finance Plan, cost basis and impact fee schedules
• Summary of changes to previous plan
A review of the Kent School District's updated Capital Facilities Plan indicates the District is
not requesting a change in the fees. The Plan indicates the continuing net fee obligation for
single - family dwellings of $5,486.00, representing no change, and for multi - family dwellings
a fee of $3,378.00, also representing no change. The actual impact fee to be assessed is
set by ordinance by the Auburn City Council.
Staff Recommendation
Planning Commission to recommend approval of the Kent School District Capital Facilities Plan
2014 -2015 to 2019 -2020 to the City Council
Plannin_g Commission Recommendation
Planning Commission to recommend approval of the Kent School District Capital Facilities Plan
2014 -2015 to 2019 -2020 to the City Council
CPM #5
Incorporate the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020, into the City's
Comprehensive Plan.
Discussion
A Capital Facilities Plan is one of the comprehensive plan elements required by the Washington
State Growth Management Act (GMA) (RCW 36.70A). The GMA requires that a capital facilities
plan include an inventory of existing capital facilities (showing locations and capacities), a
forecast of future needs for such capital facilities, proposed locations and capacities of new or
expanded capital facilities, and a minimum of a six -year plan to finance capital facilities with
identified sources of funding. The proposed City of Auburn 6 -year Capital Facilities Plan 2015-
2020 satisfies the GMA requirements for a capital facilities element as part of the
Comprehensive Plan.
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Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Date: November 6, 2014
Amendments — City Initiated Plan Map Amendments and Policy/Text
Amendments
Each comprehensive plan prepared under the GMA must include a capital facilities plan
element. More specifically, RCW 36.70A.070(3) of the GMA requires the following:
"A capital facilities plan element consisting of:
(a) An inventory of existing capital facilities owned by public entities, showing the
locations and capacities of the capital facilities;
(b) a forecast of the future needs of such capital facilities;
(c) the proposed locations and capacities of expanded or new capital facilities;
(d) at least a six -year plan that will finance such capital facilities within projected
funding capacities and clearly identifies sources of public money for such
purposes; and
(e) a requirement to reassess the land use element if probable funding falls short
of meeting existing needs and to ensure that the land use element, capital
facilities plan element, and financing plan within the capital facilities plan element
are coordinated and consistent. Park and recreation facilities shall be included in
the capital facilities plan element."
A capital facility is defined as a structure, street or utility system improvement, or other long -
lasting major asset, including land. Capital facilities are provided for public purposes. Capital
facilities include, but are not limited to, the following: streets, roads, highways, sidewalks, street
and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer
systems, parks and recreation facilities, and police and fire protection facilities. These capital
facilities include necessary ancillary and support facilities.
The memo dated October 2, 2014 from the City's Finance Department contained in the three
ring binder highlights the major changes in the CFP from last year. The proposed City of
Auburn 6 -year Capital Facilities Plan 2015 -2020 is incorporated by reference in the
Comprehensive Plan, Chapter 5, Capital Facilities.
Staff Recommendation
Planning Commission to recommend approval of the City of Auburn's 6 -year Capital Facilities
Plan 2015 -2020 to the City Council.
Planning Commission Recommendation
Planning Commission to recommend approval of the City of Auburn's 6 -year Capital Facilities
Plan 2015 -2020 to the City Council with the amendment that the Planning Commission
recommends that the City study the extension of sidewalks along Auburn Way South, south of
Hemlock Street SE for pedestrian safety reasons.
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Year 2014 Annual Comprehensive Plan Amendment (CPA) Summary
(CPM = Comprehensive Plan Map Amendment; P/T = Policy /Text Amendment)
Created: November 7, 2014
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DI.B Page 18 of 24
Staff
Planning Commission
PCDC
City Council
PIT #
Title
Description
Recommendation
Recommendation
Recommendation
Action
Notes
P/T
Auburn School
Incorporate Auburn School District 2014 -2020
Approval
Approval
PC Hearing was conducted on November 5, 2014 Bob
#1
District Capital
Capital Facilities Plan, as part of the Auburn
Kenworthy, Assistant Director, Capital Prgects, Auburn School
Facilities Plan
Comprehensive Plan
District, testified in favor of the request
P/T
Dieringer School
Incorporate the Dieringer School District Capital
Approval
Approval
PC Hearing was conducted on November 5, 2014 No public
#2
District Capital
Facilities Plan 2015 -2020 as part of the Auburn
testimony
Facilities Plan
Comprehensive Plan
The Planning Commission deliberation asked that the city council carefully
consider the CFP
P/T
Federal Way
Incorporate Federal Way School District 2015
Approval
Approval
PC Hearing was conducted on November 5, 2014 Due to conflict
#3
Capital Facilities
Capital Facilities Plan, as part of the Auburn
with other City's meetings, Tanya Nascimento, Enrollment and
Plan
Comprehensive Plan
Demographic Analyst, Federal Way School District, submitted a
letter dated November 4, 2014 supporting the request
P/T
Kent School
Incorporate Kent School District 2014/2015 —
Approval
Approval
PC Hearing was conducted on November 5, 2014 Ralph
#4
District Capital
2019/2020 Capital Facilities Plan, as part of the
Fortunato, CSBC, Director of Fiscal Services for the Kent School
Facilities Plan
Auburn Comprehensive Plan
District testified in favor of the request
P/T
City of Auburn's
Incorporate the City of Auburn's 6 -year Capital
Approval
Approval
PC Hearing was conducted on November 5, 2014 No public
#5
6 -year Capital
Facilities Plan 2015 -2020, into the City's
The PC recommended
testimony
Facilities Plan
Comprehensive Plan
approval with the revised
Subsequent to the Planning Commission's packet preparation and
pages and with the
distribution, it was identified that pages 174, 176, 180, and 195 of
amendment that the
the CFP needed to change The reason for change is to reflect
Planning Commission
financial prioritization of the Auburn Community Center & Youth
recommends that the City
/Teen Center (cp0925 cpl412) Also, pages 226 and 233 were
study the extension of
changed to reflect a revision to the title of an airport project
sidewalks along Auburn
Way South, south of
The PC recommended approval with the revised pages and with
Hemlock Street SE for
the amendment that the Planning Commission recommends that
pedestrian safety reasons
the City study the extension of sidewalks along Auburn Way South,
south of Hemlock Street SE for pedestrian safety reasons
Created: November 7, 2014
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DI.B Page 18 of 24
'Alu,BURN
VVA,S I � I N G "i'(')N'
Agenda Subject:
PCDC Status Matrix
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development & PCDC Status Matrix
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: November 10, 2014
Date:
November 5, 2014
Budget Impact:
$0
Staff: Tate
Item Number: DI.D
DI.D AUBURN * MORE THAN YOU IMAGINED Page 19 of 24
PCDC Work Plan Matrix — November 10, 2014
LAND USE CODES /POLICIES
Topic /Issue
Next on PCD
Staff /Council
Lead
Comments
01
Code Amendments
• Healthcare District Overlay
2014
Tate
Staff to develop a work plan as part of the overall comprehensive plan updates.
• Short Plat Threshold
N/A
Tate
0} }he Iuly 7R
GA—AGI-IFFA-d- that they would like to MA-ve them fepwapd, tht; P, -blor, W
(`nmmi } }ee expresser} }heirs
to medify the design standapd at }heir 91:2114
ppei4
meeting. D} the 9/`2/14 Planning Gemmission meeting, the Gemmiccinn
e�ssd supper} }n hying fnp. arr} the am�dmentstease the shed
plat
t# Fesq�Id }n 9 a} }h eir QGteh er hliG h eaF;;g Planning GemmRi ss e„
- n —The -held
its heaFing en QGtebeF 7, 2014. Ofdina Ge- Ne. 6534 adepted by
PUbliG was
GeURGO! at the NeyembeF 3, 2014 meetipg-,
• COD /Clnnr Orea Do }in\ with
N/A
Tate
Staff n en }ed the n ed GE)de amendments rela ted }n flnnr n ra }in
within
I I the Dewntewn rhan Gen }er e }n the Planning Gemmissinn at }heir
(DUG) z
9/3/14 meeting, Gomm icc inn is c nr}iye of the amendments an y}
D1 IG a
requested staff hying }hem fnparr} far n „
.� �hlin hearing in QGteber hefnre the
Planning (`nmmiccinn
02
Historic Preservation Strategies
2014
Tate
Staff will formulate a strategy action plan and bring back to Committee as part of
the overall comprehensive plan update.
03
Strategy Areas for
Population /Business /Employment
2014
Tate
Code concepts and ideas to be developed based on Council retreat direction
and linked to the overall comprehensive plan update.
04
Pedestrian Kiosks
TBD
Tate
Funding options and ideas to construct and install the remaining 6 pedestrian
kiosks downtown. Staff is moving forward with the project ideas presented at
the 3/7/14 PCDC meeting and will look for other funding opportunities with the
City Council for the upcoming 2015 -2016 two year budget cycle.
PARKS, ARTS & RECREATION
05
Theater Lease
January
Faber
Discussion of the Auburn Avenue Theater.
Please Note: New additions underlined, deletions removed.
November 10, 2014
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Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
COMMUNITY SERVICES DIVISION
06
Building Community
TBD
Hursh
PCDC requested an update at a future meeting; briefing to be scheduled.
07
Human Services Center
Ongoing
Hursh
Updates provided as needed or requested.
Unify communities through
08
centralized communication and
TBD
Hursh
Community Services to give annual updates.
outreach
BOARDS, COMMISSIONS & HEARING EXAMINER
On 12/09/13 the Arts Commission provided a presentation updating PCDC of
09
Arts Commission
December 8
Faber
their 2013 plans and activities and will return for an update in December 8,
2014.
December
The Human Services Committee provided a 2013 update before PCDC on
10
Human Services Committee
2014
Hursh
1/27/14. The Human Services Committee is scheduled to present a 2014
update in 12 -2014.
11
Hearing Examiner
December 8th
Dixon
The Hearing Examiner attended PCDC to present an annual briefing on
11/12/13. The next briefing is scheduled for December 8, 2014.
September
Annual update occurred 9 -08 -14 with PCDC; the next update will take place
12
Parks & Recreation Board
Faber
2015
September -2015.
13
Planning Commission
January
Tate
The Committee held a Joint Meeting with the Planning Commission on 3/18/14.
The next joint meeting will be on January, 2015.
14
Transportation, Transit, and Trails
Fall 2014
Thordarson
Annual update occurred on 5/28/14 with PCDC.
15
Urban Tree Board
January
Faber
Annual update occurred 10/28/13 with PCDC.
November 10, 2014 Page 2
DID Page 21 of 24
Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
COMPREHENSIVE PLAN /CAPITAL FACILITIES PLANNING (Long Range Planning)
Major Comprehensive Plan
TBD
Tate
Major update of the comprehensive plan for the next 20 years +;
Update
Community visioning meetings were held the week of March 11 -13 and March
18 -20 with grocery store intercept events held April 7 -9. Report back to the
• Visioning for the major update
On -going
Tate
community of the vision themes was held May 21St. The draft report was
presented at the June 30th COW meeting and has now been finalized. Copies
will be shared with the City Council.
• Water, Sewer, Storm
16
Scope: Update to the Water,
Update to the three utility comprehensive plans as the City updates its
Sewer, and Storm
Comprehensive Plans in concert
On -going
Public Works
comprehensive plan. The draft Water Comp Plan will go before PCDC on
with the Comprehensive Plan
November 10, 2014 for review.
Update project.
• Transportation Planning
Scope: Long -term planning for
the interrelationship between
On -going
Para
Comprehensive Transportation Plan Update in concert with the comprehensive
land use and transportation
plan update project.
infrastructure.
• Update the Elements of the
Major update of the comprehensive plan. Now that Imagine Auburn is
Comprehensive Plan
On -going
Tate
complete, staff is working through updating the various elements of the
comprehensive plan. Anticipate a working draft available late Fall 2014.
Transportation Improvement
Program (TIP)
17
Scope: 6 -year TIP that is
TBD
Para
Resolution No. 5075, the 2015 -2020 Transportation Improvement Program
updated annually identifying
(TIP) was approved on 6 -16 -14 by City Council.
transportation related capital
projects
Capital Facilities Plan
The 2015 -2020 draft CFP will be reviewed by the Planning Commission at their
18
Scope: 6 -year capital facilities
November 10
Finance
October meeting and public hearing in November 5, 2014 and a review by the
plan for the City's public
Committee at its November 10, 2014 meeting.
facilities /utilities
November 10, 2014 Page 3
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Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
19
Fee discussions
TBD
Tate
Committee discussion on impact fees and calculations.
UPDATES AND BRIEFINGS
20
Economic Development Updates
TBD
Mayor
An Economic Development update was provided to the Committee on 4/14/14,
future briefings will be provided as needed.
Staff to stay in touch with Planning Dept. and keep coordination &
21
Muckleshoot Tribe
TBD
Tate
communication open with Tribe. The City met with the Muckleshoot Tribe on
11/19/13.
22
The ADA
Spring
Tate
The Auburn Downtown Association provided an update at the 4/14/14 meeting
2015
and will return in the spring of 2015 for their annual update.
City tracking potential station stops expansion study by Amtrak. Public Works
staff provided an update at the Committee's 3/25/13 meeting, the WSDOT
23
Amtrak
TBD
Mayor Backus
station stop expansion feasibility study is expected to be complete in June,
2013. Council passed Resolution No. 4949 supporting an Amtrak stop in
Auburn.
24
Les Gove Community Campus
TBD
Wagner
LGCC to provide a briefing as needed.
25
Auburn Environmental Park
Spring 2015
Andersen
Stream and wetland restoration activities are ongoing.
CRS: Staff is evaluating the 2013 changes to the CRS program requirements
and developing policy options for the Committee to consider for City's future
approach to CRS participation. FEMA on -site audit of the City's CRS Program
F000dplain programs — NFIP and
is scheduled for 11/6/14.
26
CRS
TBD
Andersen
NFIP -ESA: City has received notice that FEMA's model floodplain ordinance
has been revised and new City regulations must be adopted and submitted to
FEMA. Staff is preparing amendments to the City's regulations to meet this
requirement.
November 10, 2014 Page 4
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Topic /Issue
Next on PCD
Staff /Council
Comments
Lead
On 4/14/14 staff provided an update of City environmental restoration projects
planned and in progress for 2014, and will return in the Spring of 2015 for an
update.
CP1016: Fenster Phase 2 Levee Setback — The project is under construction.
27
Environmental Restoration
Spring
Andersen
CP0746: Mill Creek Wetland 5K Restoration — Final design has been
Projects
2015
completed, a Project Partnership Agreement between the City and the Army
Corps of Engineers has been executed, and staff is working to complete the
real estate certification process required by the Corps.
CP1315: City Wetland Mitigation — Design and construction of compensatory
wetland mitigation in the Auburn Environmental Park is ongoing.
Resolution No. 5031, the Comprehensive Downtown Parking Management Plan
28
Downtown Parking
TBD
Tate/
was adopted by City Council on 2 -3 -14. The parking permit program will be
Management Plan
Yao
blended into the CDPMP. Staff will provide monthly briefings on the
development and implementation of parking management strategies.
Ordinance No. 6477 was adopted by City council on 9/3/13. Staff provided an
update at the 6/09/14 meeting. The City Council passed a one -year moratorium
on 6 -16 -14 to look at the regulations that were adopted back in September.
29
Communal Residences
TBD
Now that the new regulations have been implements for about nine months, the
Tate
City is evaluating whether additional code modifications are needed. Staff
reviewed several policy questions with PCDC at their 7/14/14 meeting. Staff
anticipates taking a discussion forward to Planning Commission in November
2014.
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