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Home My WebLink About11-17-2014 PUBLIC WORKS COMMITTEETT AGENDAcrrY or WASH I NGTONJ I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA Public Works Committee November 17, 2014 - 3:30 PM Annex Conference Room 2 AGENDA A. Approval of Minutes* Public Works Committee to approve the minutes of the November 3, 2014 Public Works Committee meeting III. ACTION A. Public Works Project No. CP1410* (Carter) Approve Final Pay Estimate No. 1 to Small Works Contract No. 14 -22 in the amount of $62,156.51 and accept construction of Project No. CP1410, 2014 Arterial & Collector Crack Seal Project B. Annual On -Call Agreements* (Sweeting) Approve the Annual On -Call Professional Service Amendments for 2015 IV. DISCUSSION ITEMS A. Ordinance No. 6539* (Coleman) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6432, THE 2013 -2014 BIENNIAL BUDGET ORDINANCE, AS AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO. 6462, ORDINANCE NO. 6472, ORDINANCE NO. 6473, ORDINANCE NO. 6474, ORDINANCE NO. 6481, ORDINANCE NO. 6502, ORDINANCE NO. 6510, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2013 -2014 BUDGET AS SET FORTH IN SCHEDULE "A" AND SCHEDULE "B" B. Ordinance No. 6541* (Dixon) An Ordinance of the City Council of the City of Auburn, Washington, relating to Planning; adopting Comprehensive Plan Text Amendments pursuant to the provisions of RCW Chapter 36.70. C. Activity Center Project CP0607 (Tate) Accept Construction of Project CP0607, Auburn Activity Center at Les Gove, and approve Final Pay Estimate No. 18 in the amount of $17,991.31. Page 1 of 81 D. Water System Comprehensive Plan Review* (Fenhaus) E. Capital Project Status Report* (Sweeting) F. Significant Infrastructure Projects by Others - Public Works Status Report* (Gaub) G. Action Tracking Matrix* (Gaub) V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 81 AuBuRN ITY Cdr • \VASH E NGTo Agenda Subject: Approval of Minutes Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Draft M inutes Administrative Recommendation: Date: November 6, 2014 Budget Impact: $0 Public Works Committee to approve the minutes of the November 3, 2014 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember: Osborne Meeting Date: November 17, 2014 Staff: Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 81 WASHINGTON Public Works Committee November 3, 2014 - 3:30 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member Claude DaCorsi were present. Also present during the meeting were: Mayor Nancy Backus, Community Development & Public Works Director Kevin Snyder, Assistant Director of Engineering /City Engineer Ingrid Gaub, Assistant Director of Public Works Operations Randy Bailey, Assistant City Engineer Jacob Sweeting, Utility Engineering Manager Lisa Tobin, Finance Director Shelley Coleman, Water Utility Engineer Susan Fenhaus, Transportation Manager Pablo Para, Engineering Aide Amber Price, Project Engineer Seth Wickstrom, Capital Projects Manager Ryan Vondrak, Traffic Engineer James Webb, Street Systems Engineer Jai Carter, Water Resources Technician Carlene Teterud, Sewer Utility Engineer Bob Elwell and Public Works Secretary Molly Mendez. Members of the public in attendance included: Jennifer Wynkoop and Jim Bet. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve the Public Works Committee Meeting minutes for date, October 20, 2014. Motion carried 3 -0. CA.A Page 1 of 6 Page 4 of 81 III. ACTION CA.A A. Right -of -Way Use Permit No. 09 -45 (Price) Approve Right -of -Way Use Permit No. 09 -45 for The Boeing Company Engineering Aide Price explained Right -of -Way Use Permit No. 09- 45 is a renewal for The Boeing Company for 21 existing monitoring wells at various locations in City right -of -way. In addition, they have also requested to install four additional monitoring wells in the City right -of -way. There were no questions from the Committee. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve Right -of -Way Use Permit No. 09 -45 for The Boeing Company. Motion carried 3 -0. B. Public Works Project No. C512A (Wickstrom) Reject all bids to Contract No. 13 -12 for Project No. C512A, Well 4 Emergency Power Improvements and grant permission to re- advertise for bids Project Engineer Wickstrom stated this was for the bid opening for Project No. C512A, Well 4 Emergency Power Improvements. After reviewing the bids, City staff has determined that none of the bidders satisfied the requirements and, therefore, all bids were considered non - responsive. Staff recommends the project be re- advertised in early November 2014 with revisions to the contract documents to address issues identified in the bidding process. There were no questions from the Committee. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee reject all bids to Contract No. 13 -12 for Project No. C512A, Well 4 Emergency Power Improvements and grant permission to re- advertise for bids. Motion carried 3 -0. C. Public Works Project No. CP1409 (Wickstrom) Award Small Works Contract No. 14 -20, to Scotty's General Construction, Inc. on their low bid of $86,590.00 for Project No. CP1409, Oravetz PI SE Flooding Mitigation Project Engineer Wickstrom provided a brief background summary of the project. In response to a question asked by Vice -Chair Peloza, Project Engineer Wickstrom explained that the contractor will work closely Page 2 of 6 Page 5 of 81 CA.A with the Auburn Valley Humane Society to reduce the parking impact during construction. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee award Small Works Contract No. 14 -20, to Scottys General Construction, Inc. on their low bid of $86,590.00 for Project No. CP1409, Oravetz PI SE Flooding Mitigation. Motion carried 3 -0. D. Public Works Project No. CP0915 (Vondrak) Grant permission to advertise for bids for Project No. CP0915 Well 1 On -site Improvements Capital Projects Manager Vondrak provided a brief background summary of the project and advised that staff is seeking permission to advertise for bids. Vondrak noted the words "and third variable frequency drive pump" should be removed from the background summary portion on the Agenda Bill. Assistant Director of Engineering /City Engineer Gaub responded to a question asked by Vice -Chair Peloza regarding the length of time Well 1 has been inoperable. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee grant permission to advertise for bids for Project No. CP0915, Well 1 On -site Improvements. Motion carried 3 -0. E. Transportation Design Standard Update (Para) Approve proposed revisions to Transportation Design Standards Section 10.01.5 Transportation Manager Para explained that the proposed revisions to the Transportation Design Standards Section 10.01.5 will make minor changes to maintain consistency with the proposed revisions under Title 17. There were no questions from the Committee. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee approve proposed revisions to Transportation Design Standards Section 10.01.5. Motion carried 3 -0. F. Resolution No. 5109 (Sweeting) A Resolution of the City Council of the City of Auburn, Washington, confirming the determination of emergency for damage to 8th Street NE between Harvey Road and Henry Road caused by a vehicle- Page 3 of 6 Page 6 of 81 hydrant collision on October 22, 2014 and ratifying and confirming prior acts Assistant City Engineer Sweeting informed the Committee that on October 22, 2014, a vehicle struck a fire hydrant on 8th Street NE. The collision caused a fire hydrant and water line break that resulted in damage to the roadway, landscaping, and sidewalk. Resolution No. 5109 declares and confirms a determination of emergency that allows the Mayor to negotiate and enter into contracts with qualified contractors to repair the damage because there is not sufficient time to enable the City to go through the normal purchasing and contracting process. Assistant Director of Engineering /City Engineer Gaub responded to a question asked by Vice -Chair Peloza regarding the estimated cost. Assistant Director of Engineering /City Engineer Gaub confirmed the driver has insurance following a question asked by Vice -Chair Peloza. It was moved by Vice -Chair Peloza, seconded by Member DaCorsi, that the Committee adopt Resolution No. 5109. Motion carried 3 -0. IV. DISCUSSION ITEMS CA.A A. Ordinance No. 6538 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, establishing the levy for regular property taxes by the City of Auburn for collection in 2015 for general City operational purposes in the amount of $16,879,116.00 Finance Director Coleman provided a brief background summary of Ordinance No. 6538. In response to a question asked by Vice -Chair Peloza, Finance Director Coleman confirmed the new staff positions are included in the budget. Finance Director Coleman explained the procedure for protesting property tax in response to a question asked by Member DaCorsi. Finance Director Coleman noted that there will be an agenda modification for the City Council meeting which will request permission to bid for the Airport Hanger Row Improvement Project. B. Fats, Oils, and Grease (FOG) Reduction Program (Elwell) Page 4 of 6 Page 7 of 81 CA.A Sewer Utility Engineer Elwell introduced Water Resources Technician Teterud to the Committee. Elwell noted that Teterud manages the Fats, Oils, and Grease (FOG) Reduction Program. Using a slideshow presentation, Sewer Utility Engineer Elwell briefed the Committee on the Fats, Oils, and Grease (FOG) Reduction Program. There was a group discussion regarding restaurants on MIT land following a question asked by Vice -Chair Peloza. Water Resources Technician Teterud briefly explained the FOG inspection process. Sewer Utility Engineer Elwell responded to a question asked by Member DaCorsi regarding the overall City condition pertaining to the FOG program. There was a group discussion regarding public outreach for the disposal of pharmaceutical drugs. C. 2015 Transportation Impact Fees (Webb) Transportation Manager Para provided a brief overview of the Draft 2014 Transportation Impact Fee Update. There was a group discussion regarding the Auburn Way South Bypass following a question asked by Chairman Osborne. Chairman Osborne requested to have hard copies of the Transportation Improvement Program printed for each Councilmember. Staff will provide as requested. D. Street Selection for 2015 Pavement Patching and Overlay Project (Carter) Street Systems Engineer Carter provided a brief summary of the Street Selection for 2015 Pavement Patching and Overlay Project. There was a group discussion using the maps provided in the packet. E. Capital Project Status Report (Sweeting) Item 7 — CP1208 — Sewer Pump Station Improvements (Repair & Replacement Program): Assistant City Engineer Sweeting confirmed the finish date will likely be delayed due to certain materials that were ordered in response to a question asked by Chairman Osborne. Page 5 of 6 Page 8 of 81 Item 30 — CP1323 — 2017 Local Street Reconstruction Project: Responding to a question asked by Member DaCorsi, Assistant City Engineer Sweeting stated staff will know more in the next couple of weeks regarding the finish date and will update the Committee at the next meeting. F. Significant Infrastructure Projects by Others - Public Works Status Report (Gaub) There were no questions from the Committee. G. Action Tracking Matrix (Gaub) Vice -Chair Peloza commented that the signage indicating rough road ahead on 105th Place SE at 107th is helpful. V. ADJOURNMENT CA.A There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:30 p.m. Approved this 17th day of November, 2014. Wayne Osborne Molly Mendez Chairman Public Works Department Secretary Page 6 of 6 Page 9of81 AuBuRN ITY OF � \VASH E NGTo Agenda Subject: Public Works Project No. CP1410 Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Budget Status Sheet Final Pay Estimate No. 1 Vidnity Maps Administrative Recommendation: Date: November 12, 2014 Budget Impact: $0 Public Works Committee recommend City Council approve Final Pay Estimate No. 1 to Small Works Contract No. 14 -22 in the amount of $62,156.51 and accept construction of Project No. CP1410, 2014 Arterial & Collector Crack Seal Project. Background Summary: This project sealed cracks in the pavement on approximately 7.9 lane miles of arterial and collector streets with rubberized asphalt to help preserve the existing pavement. The attached maps show the specific streets that were crack sealed as part of this project. A project budget contingency of $23,834.00 remains in the 105 (Arterial and Collector Preservation) fund. Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Carter Meeting Date: November 17, 2014 Item Number: ACT.A ACT.A AUBURN * MORE THAN YOU IMAGINED Page 10 of 81 BUDGET STATUS SHEET Project No: CP1410 Project Title: 2014 Arterial & Collector Street Crack Seal Project Project Manager: Jai Carter Initiation Date: Sept. 1, 2014 Solicitation Date: Sept. 9, 2014 Award Date: Sept. 19, 2014 • Initiation /Consultant Agreement o Permission to Advertise • Resolution 5100 to Award o Change Order Approval • Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior years 2014 Total 105 Fund - Arterial /Collector Pavement Preservation Fund 0 100,000 100,000 Total 0 100,000 100,000 Estimated Cost (Funds Needed) Activity Prior years 2014 Total Design Engineering 0 3,738 3,738 Construction Bid 0 68,616 68,616 Line Item Changes 0 (3,188) (3,188) Construction Engineering 0 7,000 7,000 Total 0 76,166 76,166 105 Arterial /Collector Street Budget Status * ( #) in the Budget Status Sections indicates Money the City has available. ACT.A Date: Nov. 6. 2014 Page 1 of 1 Page 11 of 81 Prior years 2014 Total *105 Funds Budgeted () 0 (100,000) (100,000) 105 Funds Needed 0 76,166 76,166 * *105 Fund Project Contingency () 0 (23,834) (23,834) 105 Funds Required 0 0 0 * ( #) in the Budget Status Sections indicates Money the City has available. ACT.A Date: Nov. 6. 2014 Page 1 of 1 Page 11 of 81 CO. NO. 14 -22 CITY OF AUBURN 2014 Arterial & Collector Crack Seal SCHEDULE A: Street Improvements PAY ESTIMATE #1 &FINAL AC PERIOD COST TOTAL COST 0 0 1- z I- W E O z w= a CI < r �—z O Q C1 z 0 1- a re 0 N W 0 w W Z rA O 0 0 0 0 0 0 0 0 0 O 0 E(0 10 0 (0 O 0 0 0 0 0 0 00°0 o) O O N O N O 0 CO m CO EfT E9 EFT E4 E4-Efl CA 69 CO O N co En EO En E» E3 Ea CA- ER ffT EfT CA Ea 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 E(') LO O O 0 l() 0 0 0 c- N LO O O d c- O N N 0 0 0 0 v- of a J J= • Q < 0 J LI- J J LL °w~ <• .- N CO LO 0 M CO N CO 0 LO 0 0 0 CO o En CO 0 0 N .- m • r LO 0 LO Mobilization a) 7 `0 3 7 N L O J C ..0 0) .- N •0 N0_ C) 0) 0 (6 0) (0 0 LL m .0 CO m Q CO U N O In N m 0_ U -0 2i (6 0 ` a) o a U a u c • c 8 o . •c 0 o c U) O. ..0 N N Y (n J 0 T 2 O Q G < J • Q CU Q C) N O • 0 .S < ° U o N 0 0 c "8 U U N ;8 0 (U J V (6 I~ H v) O o' a n. n. EA N CO d' LO O N Ep EA rn N N 10 co SCHEDULE TOTAL $ Page 12 of 81 10/28/2014 at 4:54 PM CO O h: \proj \pe \CP1410 PE.xls CO 2 Q c/) 0 0 0 PAY ESTIMATE #1 & FINAL ACT.A Percent/Contract This Period Total Payment 0 0) C L U a) 0 L ( 0 0 U o U 0 0 E c Q 0) 1 0 SCHEDULE A: Street Improvements 0) a Z..7) N N n- u-) EH 0) ti N 68,616.00 $ (3,271.40) $ trr U N 2 73 U °.. a o ) Q c ro Z X c 0 I— m 0) 10/28/2014 at 4:54 PM ∎- r N- 10 (0 10 (.0 0 10 C- C EA- SCHEDULE TOTAL — — rn r-: cfl N 10 EA- (f} x c0 F- N (0 0) 0 U 0 W 0 F— H z 0 Q 1- U 1- H z 0 U O TOTAL PAYMENT TO CONTRACTOR v�r N • N 0 .,; • N co U 0 a O U N 'C O Q. C fY] • W PAYMENT DUE CONTRACTOR: Page 13 of 81 h : \proj \pe \CP1410 PE.xls CO. NO. 14 -22 CITY OF AUBURN PAY ESTIMATE # 1 & FINAL CONTRACTOR: ACT.A Doolittle Construction Phone: 253 - 555 -5555 w a3 E a) > C � � a E (6 a 4-) - > L D a) 2 N O •c v E co co X E +`C-� 0 (6 p) D O C a) 2 C �0 CO • > E -6 al cO s a) >" c c E C O 0 a)E-o- .c = C U L (6 (6 0 C co a) O O 0 _0 C () (6 1— (n a) C PAYMENT DUE TO CONTRACTOR = a) (6 0 0 (6 0 Contractor Project Manager a) co 0 City Engineer Page 14 of 81 10/28/2014 at 4:54 PM M 0 co h: \prof \pe \CP1410 PE.xls 282nd ST mm® ®Ilk NM ri a Rg • re me PA 10- lundwirtirsomm a... avivran. enr -sok ranli'Lg Mgt mmemorm wds. mpal ®sr� )ft a45, OAD 2014 ARTERIAL AND COLLECTOR CRACK SEAL PROJECT PROJECT STREETS (9.5 LANE -MILES TOTAL) ACT.A Page 15 of 81 PRINTED: September 5, 2014 LOCATION: \ \Auburnll \eng_files \Jai \2014 Arterial & Collector Street Preservation Project \2014 Crack Seal \Project Management \Project Maps.dwg 0 0 0 AUBURN G4 UD z 0 0 26th z 28th ST NE PARK ST NE z 24th ST 4 23rdN z 44 z NE P SE 304TH ISAA ' o° 0 M M EVANS PARK z FIRS KSEALED 25'A f Q ARVEY R D 22nu ST DPLNE 2ND A P z 16th ST m 1 th 8th ST NE U] ▪ ] PL NE Oth ST NE LLJ ST 19th NE 17th NE DR 16th ST NE z 15th ST 15th NE 14th ST NE 16th w z ,�T▪ 13TH" ST NE NE 6th ST NW z 2nd ST w F Psz "7Th ST NE VETERANS cfD NET MEMORIAL 5th ST NE ARK AVE PARK FULMER FIELD 5th ST NE z N F, ST z AUBURN HIGH Un NE rd ST NE U? ▪ VP 2nd U E- NE 3rd NEw zz L U 1st ST 1st NE SEGMENT A AUBURN WAY N - FROM 4TH ST NE TO 15TH ST NE 8th ST NE - FROM AUBURN WAY N TO HARVEY RD I ST NE - FROM HARVEY RD TO APPROX. 16TH ST PROJECT STREETS ACT.A Page 16 of 81 PRINTED: November 6, 2014 LOCATION: \ \Auburnll \eng_files \Jai \Arterial & Collector Street Preservation Program \2014 Program \2014 Crack Seal \Project Management \Project Maps.dwg SEGMENT B 112TH AVE SE - FROM SE 281ST ST TO SE 304TH ST (EXCEPT BETWEEN SE 290TH ST AND SE 295TH St) SE 281ST ST - FROM 112TH AVE SE TO CITY LIMIT PROJECT STREETS ACT.A Page 17 of 81 PRINTED: November 6, 2014 LOCATION: \ \Auburnll \eng_files \Jai \Arterial & Collector Street Preservation Program \2014 Program \2014 Crack Seal \Project Management \Project Maps.dwg SE 305TH ST SE 305TH PL SE 306TH ST r1f- s SE 308TH ST SE 307TH PL SE 308TH PL h ST N SE 320th PL SE 320 CID NE 321st PL th ST NE 22nd ST SE 323rd NE 3rd NEw 2nd NE Cfp ls zz 4 c0 O O 25th O SE 324TH PL SE 325TH PL R PL MAIN st ST SE 02 0) 09 4V ST NE g8 PL ST 5E 2st PL SE 322nd PL 324th ST SE 323rd 325th ,r 325th J) SE 326th PL o m E 326 PL Q 321st ro PL SE 322nd PL SE GREEN FNES ACRD SE GREEN RIVER COMMUNITY COLLEGE SE 327 ST 2nd ST SE w. SE 330th 0 5 8 m SEGMENT C LEA HILL ROAD & SE 312TH ST - FROM 104TH AVE SE TO 124TH AVE SE PROJECT STREETS ACT.A Page 18 of 81 PRINTED: November 6, 2014 LOCATION: \ \Auburnll \eng_files \Jai \Arterial & Collector Street Preservation Program \2014 Program \2014 Crack Seal \Project Management \Project Maps.dwg H UNABLE TO CRACK 0 23rd ST SE 24th ST SE Q 25th ST SE ST SE TJ cfp z 4 NNING OUT OF G MATERIAL S0" 19th ST 6 SE MUCKL,L SHOOT CA BIND H cn cip 26th H 27th ST SE 28th ST SE 0 co 2h 8 Q ROTARY PARK SE 27th ST fr 28th ST SE O SE R PL W 240h S7, // SE 25th ( ST SE u1 H 26TH ST SE ALe PL 0 DR rrr t-i cf H RIDGE RIVERWALK AU URN GAME FARM T ITT is,-1 DR SEGMENT D STUC RIVERWALK DRIVE - FROM R ST SE TO AUBURN WAY SOUTH PROJECT STREET ACT.A Page 19 of 81 PRINTED: November 6, 2014 LOCATION: \ \Auburnll \eng_files \Jai \Arterial & Collector Street Preservation Program \2014 Program \2014 Crack Seal \Project Management \Project Maps.dwg AuBuRN ITY Cdr • wAs - IENGTo Agenda Subject: Annual On -Call Agreements Department: Public Works AGENDA BILL APPROVAL FORM Attachments: On -Call Service and Consulting Contracts List Administrative Recommendation: Date: November 12, 2014 Budget Impact: $0 City Council to approve the Annual On -Call Professional Service Amendments for 2015. Background Summary: The annual on -all agreements are used to supplement the City's staff resources or to perform specialized services not available within the City. Having these resources available provides the City with the flexibility to complete small tasks or projects in an efficient and timely manner as they are needed through out the year. Each agreement is written to provide the total Not to Exceed" amount for the year, however, actual expenditures under each agreement are authorized by the City through specific Task Orders. Each Task Order provides a specific Scope of Work, Schedule, and Budget for the work to be completed by the consultant or service provider. All expenditures associated with these agreements will be in conformance with authorized budgets for the related projects or tasks. Attached is a list of the existing agreements and their proposed amendment amounts and their Not to Exceed" amount for 2015. Most existing agreements require a time extension only as there is sufficient balance remaining in the current agreements to carry out the anticipated 2015 work. Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Sweeting Meeting Date: November 17, 2014 Item Number: ACT.B ACT.B AUBURN * MORE THAN YOU IMAGINED Page 20 of 81 ACT.B AUBURN * MORE THAN YOU IMAGINED Page 21 of 81 c N c 0 E 0 N E O a O t c o .v ti v c c c .0 0 9 t 3 ' o E 0 o v Y U 0 un v c 3 v O , `w c .0 - ++ g c .1- a C N U bD v ou � � t � v � v t C Jo U o - v ~ ++ .0 O U i °1 w oo °- N U o c 0 v v V1 > v c I 0 N O t N o c � 0 c a o' 0 N • -p > f0 11.1 -0 on C ro 3 v o .5 o N N m t To c c � ‘1%) CE -0 m C D N c E c a Q O v U -0 O To m > 0 g"), .v c o o ro un nn v .E a v N E _ 2015 Proposed Total Contract Amount Remaining* 00005$ 00005$ OOL'Sb$ N 0 0 in- OOS'LL$ 000'09$ 0000£$ 0000£$ 0 O N $43,250 $87,234 iin- 2015 Proposed Total Contract Amount Remaining* O 0 N-1 Lel Cr- N Amendment Amount O N Time Only Time Only Time Only Time Only Time Only $40,000 Time Only 0 m m Time Only Time Only Time Only Time Only Time Only Amendment Amount Time Only Time Only 2014 Remaining Contract Amount* 0 00005$ OOL'Sb$ 0 O 0 N 0 , OOS'LL$ 000'0Z$ 0 0000£$ 0 N $43,250 $87,234 0 m - 2014 Remaining Contract Amount* O 0 N-1 Ln N N Expenditures/ Encumbrances* 00005$ m 0 m 0 Oi V} - 0 0 0 N N 0 N 0 0 a 06 cfl OOS'ZL$ OOO'OZ$ 0 0 m ^ V} 0 C N cri - 000'0Z$ 0 0 0 C t0 0 00 0 Expenditures/ Encumbrances* o 0 0 oo N Firm Name Shannon & Wilson Parametrix KPG, Inc Jacobs Engineering KPFF Harris and Associates Parametrix David Evans and Associates The Watershed Company Robert W. Droll Landscape Archite Fehr and Peers Brown and Caldwell Carollo Engineers Brown and Caldwell Firm Name The Granger Company Appraisal Group of the Northwest Contract Number AG -C -448 AG -C -411 AG -C -442 AG -C -412 AG -C -403 AG -C -413 AG -C -445 AG -C -446 AG -C -444 AG -C -443 o a o C7 Q m m o C7 Q om m o C7 Q AG -C -362 Contract Number AG -5 -054 AG -5 -055 Professional Engineering, Survey and Architechtural Services Geotechnical Engineering The consultant performs geotechnical investigations and assists with the analysis and management of contaminated materials as needed. Signal /Roadway Design This consultant may perform dengineering design related to roadway improvments and traffic signal and lighting system designs. Utility Design This consultant may perform engineering design related to utility facilities and systems. Structural Engineering This consultant may perform structural design and evaluations related to capital projects. Construction Management This consultant may provide additional staffing resources for construction management, administration and inspection services as requested by the City. Land Survey The Land Survey consultant may perform topographic, design, construction and boundary surveys as necessary to supplement the City survey Crew. Wetland and Environmental The wetland and environmental services provided by the consultant may include environmental permitting, wetland delineation, wetland mitigation development and wetland system monitoring. Landscape Architecture The consultant may provide services related to the planning and construction for park facility projects and /or Public Works projects as necessary. Transportation Modeling The consultant may provide modeling services related to planning and design for the City's transporation systems that may be related to both capital and development projects as well as general system needs. NPDES Support This consultant provides support as requested by the City for implmentation and reporting required by the City's NPDES Phase 2 Permit. Water Modeling The consultant may provide modeling services related to planning and design for the City's water system that may be related to both capital and development projects as well as general system needs. Sanitary Sewer and Storm Water Modeling The consultant may provide modeling services related to planning and design for the City's sanitary sewer and storm drainage systems that may be related to both capital and development projects as well as general system needs. Appraisal and Appraisal Review These consultants provide appraisal services for property and right -of -way valuation for all departments within the City. Where ne ssary, the consultants may also provide appraisal review services. 2015 Annual Consulant Summary.xls DI.A AuBuRN ITY Cdr • \VASH E NGTo Agenda Subject: Ordinance No. 6539 Department: Finance AGENDA BILL APPROVAL FORM Attachments: M emo Ordinance No. 6539 Schedule A Schedule B Administrative Recommendation: Date: November 6, 2014 Budget Impact: $0 Background Summary: Ordinance No. 6539 (Budget Amendment #9) represents the ninth and final budget amendment for the 2013 -2014 biennium and the fourth budget amendment for 2014. For details, see the attached transmittal memorandum and supporting attachments. Reviewed by Council Committees: Finance, Public Works Councilmember: Wales Staff: Coleman Meeting Date: November 17, 2014 Item Number: DI.A AUBURN * MORE THAN YOU IMAGINED Page 23 of 81 CITY OF AUBURN WASHINGTON Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Nancy Backus, Mayor Date: November 12, 2014 Re: Ordinance #6539 — 2013 -2014 Budget Amendment #9 The City's biennial 2013 -2014 budget is approved by Council as two one -year appropriations. Budget Amendments #1 through #5 amended the budget for calendar year 2013 and Budget Amendments #6 through #8 amended the budget for calendar year 2014. This amendment is the ninth and final budget amendment for the biennium and the fourth budget amendment for calendar year 2014. Proposed amendments to the 2014 budget are as follows: Fund Balance Adjustments: This amendment adjusts citywide 2014 budgeted beginning fund balances to reflect actual ending balances as of the end of 2013. The General Fund beginning fund balances are adjusted by a net increase of $43,204.03. This represents a technical correction. In addition, the beginning working capital balance for the Golf Course Debt Service Fund, Fund 417, is increased by $3,326,675.20. This is a technical adjustment needed to complete closure of the Golf Course Debt Service Fund. The beginning working capital balance for the Golf Course Fund, Fund 437, is reduced by $8,164,204.16. This is a technical adjustment needed to complete closure of the Golf Course Fund. FTE Additions: No new FTEs are authorized under this amendment. Project Funding Requests: Project funding requests included in this budget amendment establish spending authority for new projects or additional spending authority for existing projects. • Arterial Street Fund (Fund 102: $97,500.00) o Auburn Way South & M Street Improvements (CP1024) — $67,500.00 increase in funding for project; funded by additional Transportation Improvement Board grants. o Auburn Way South Pedestrian Improvements (CP 1118) — $15,000.00 increase in funding for project; funded by reimbursement from Comcast and Century Link. o Auburn Way South Corridor Improvements (CP 1119) — $15,000.00 increase in funding for project; funded by reimbursement from Comcast and Century Link. • Municipal Parks Construction Fund (Fund 321: $25,000.00) o Lea Hill Park (CP1003) — $25,000.00 for the completion of the Lea Hill Park restroom; funded by Fund 124 Parks Mitigation Fees. DI.A AUBURN * MORE THAN YOU IMAGIIe 24 of 81 • Storm Fund (Fund 432: $40,000.00) o Hi -Crest Storm Pipeline Repair & Replacement (CP1109) — $40,000.00 revenue /reimbursement from Lakehaven Utility District. Other Requests: Other requests included in this budget amendment establish spending authority for new items such as contracts for services, receipt of grant revenues, purchase of vehicles and equipment, Innovation and Technology items, etc. • General Fund (Fund 001: $161,224.00) o Administration — $55,724.00 increase in budget for temporary staffing and miscellaneous expenditures, which will be funded by an Emergency Management Performance grant as approved by Council in Resolution No. 5097. o Parks — $4,500.00 to purchase LED lighting at the Auburn Avenue Theater, funded by a 4Culture grant. o Police — $5,000.00 increase in budget to pay for grant- funded training in the investigations unit. o General Fund — $96,000.00 receipt of Criminal Justice High Crime revenues from the State Department of Revenue. • LID 250 Fund (Fund 250: $435,300.00) o Increase in budgeted revenues and expense due to the prepayment of Local Improvement District #250 for off - street parking improvements (transfer to Capital Improvements Fund, Fund 328). • Capital Improvements Fund (Fund 328: $435,300.00) o Increase in budgeted revenues due to the prepayment of Local Improvement District #250 for off - street parking improvements. • Golf Course Debt Service Fund (Fund 417: — $3.32) o Technical adjustment, increasing budgeted expenditures to complete closure of the Golf Course Debt Service Fund. • Golf Course Fund (Fund 437: $118,572.75) o Technical adjustment, increasing budgeted expenditures to complete closure of the Golf Course Fund. • Sewer Metro Sub Fund (Fund 433: $30,000.00) o Increase in budgeted expenditures to cover anticipated payments to King County through the remainder of 2014. • Solid Waste Fund (Fund 434: $150,000.00) o Increase in budgeted revenues and expenditures due to the unpredictability of rolloff activity. • Airport Fund (Fund 435: $200,000.00) o Interfund loan from the Capital Improvements Fund (Fund 328) to provide funding for the Auburn Municipal Airport T Hangar Enclosure Project, as approved by Council in Resolution No. 5103. • Equipment Rental Fund (Fund 550: $93,075.00) o $35,040.00 increase in budget to replace a mower (Unit 6909C) that has reached the end of its useful life. o $58,035.00 increase in budget to replace a tractor (Unit 6720C) that has failed beyond repair. DI.A AUBURN * MORE THAN YOU IMAGIIe 25 of 81 Council approval of proposed Ordinance No. 6539 would amend the 2014 budget as follows: Table 1: 2014 Budget as Amended 2014 Budget as Amended Budget Amendment #9 (Ord #6539) Revised Budget as Amended $ 284,135,204.94 ( 3,250,000.93) $280,885,204.01 Attachments: • 1. Proposed Ordinance #6539 (budget adjustment #9). • 2. Summary of proposed 2014 budget adjustments by fund and department (Schedule A). • 3. Summary of approved changes to adopted 2014 budget by fund (Schedule B). DI.A AUBURN * MORE THAN YOU IMAGINRage 26 of 81 ORDINANCE NO. 6539 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6432, THE 2013 -2014 BIENNIAL BUDGET ORDINANCE, AS AMENDED BY ORDINANCE NO. 6456, ORDINANCE NO. 6462, ORDINANCE NO. 6472, ORDINANCE NO. 6473, ORDINANCE NO. 6474, ORDINANCE NO. 6481, ORDINANCE NO. 6502, ORDINANCE NO. 6510, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2013 -2014 BUDGET AS SET FORTH IN SCHEDULE "A" AND SCHEDULE "B" WHEREAS, the Auburn City Council at its regular meeting of December 3, 2012, adopted Ordinance No. 6432 which adopted the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March 4, 2013, adopted Ordinance No. 6456 (BA #1) which amended Ordinance No. 6432 which adopted the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of May 28, 2013, adopted Ordinance No. 6462 (BA #2) which amended Ordinance No. 6456 which amended the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of August 5, 2013, adopted Ordinance No. 6472 (BA #3) which amended Ordinance No. 6462 which amended the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of September 16, 2013, adopted Ordinance No. 6473 (BA #4) which amended Ordinance No. 6472 which amended the City of Auburn 2013 -2014 Biennial budget; and Ordinance No. 6539 November 12, 2014 DI.A Page 1 of 4 Page 27 of 81 WHEREAS, the Auburn City Council at its regular meeting of December 2, 2013, adopted Ordinance No. 6481 (BA #5), which amended Ordinance No. 6473 which amended the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of December 2, 2013, adopted Ordinance No. 6474 (BA #6), which amended Ordinance No. 6481 which amended the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of March 17, 2014, adopted Ordinance No. 6502 (BA #7), which amended Ordinance No. 6474 which amended the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the Auburn City Council at its regular meeting of June 16, 2014, adopted Ordinance No. 6510 (BA #8), which amended Ordinance No. 6502 which amended the City of Auburn 2013 -2014 Biennial budget; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2014 budget as outlined in this Ordinance (BA #9); and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2013 -2014 Biennial Budget. The 2013- 2014 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached Ordinance No. 6539 November 12, 2014 DI.A Page 2 of 4 Page 28 of 81 hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule "A" and Schedule "B ". A copy of said Schedule "A" and Schedule "B" is on file with the City Clerk and available for public inspection. Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. INTRODUCED: PASSED: APPROVED: NANCY BACKUS, MAYOR Ordinance No. 6539 November 12, 2014 DI.A Page 3 of 4 Page 29 of 81 ATTEST: Danielle E. Daskam City Clerk APPROVED AS TO FORM: Daniel B. Heid City Attorney PUBLISHED: Ordinance No. 6539 November 12, 2014 DI.A Page 4 of 4 Page 30 of 81 Schedule A DI.A Page 31 of 81 co 0 a C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A DI.A Page 32 of 81 C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A DI.A Page 33 of 81 C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A DI.A Page 34 of 81 C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A DI.A Page 35 of 81 C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A 2014 Solid Waste Fund (#434) Beg. Fund Balance Revenues 2014 Expenditures Ending Fund Balance 1 2014 Adopted Budget 596,362 12,062,904 12,497,894 161,372 0 0 0 0I 1 BA #8 (Ordinance #6510, 7.7.2014) 908,198 24,000 24,000 908,198 Anticipated revenues and expenditures from rolloff activity. 0 150,000 150,000 0 I BA #9 Total 0 150,000 150,000 0 I 2014 Revised Budget 1,504,560 13,324,499 12,715,724 2,113,336 Total Resources / Expenditures 14,829,059 14,829,059 2014 Airport Fund (#435) Beg. Fund Balance Revenues 2014 Expenditures Ending Fund Balance 2014 Adopted Budget 544,152 808,380 867,903 484,629 BA #6 (Ordinance #6474, 12.3.2013) 103,000 226,750 333,976 (4,226)1 BA #7 (Ordinance #6502, 3.17.2014) 7,930 134,256 158,566 (16,380)1 BA #8 (Ordinance #6510, 7.7.2014) 146,202 286,595 475,679 (42,882)1 Interfund loan from Fund 328 to Airport Fund for the Airport T Hangar 0 200,000 200,000 0 Enclosure Project, Resolution No. 5103. 0 BA #9 Total 0 200,000 200,000 0 I 2014 Revised Budget 801,284 1,655,981 2,036,124 421,141 Total Resources / Expenditures 2,457,265 2,457,265 0 1,1 DI.A Page 36 of 81 C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A DI.A Page 37 of 81 C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx Schedule A November 2014 Prepared by City of Auburn Financial Planning Department DI.A Page 38 of 81 co 0 a C: \Users \emcoske \Desktop \MTG Nov 17- 2014 \Ord 6539 - BA #9 \BA #9 - Sched A and B.xlsx LL 0 Q m N N O a • ta L Q U 0 Q 0. Q O N O_ O Q CD m v 0 71,523,015 O) co N O) V 3,630,257 211,101 3,525,238 992,654 487,523 I� O r (p co 96,192 8,231,128 co co O CO LC) CO CO 284,000 1,696,520 598,320 34,624 O) CO O N V 18,134 393,144 12,101, 023 12,858,404 O N- O O) LC) L M 28, 815, 393 20, 504, 923 26,782,681 16,826,811 14,829,059 2,457,265 1,438,144 149,573 1,817,731 840,000 5,476,687 8,641,733 9,363,194 2,750,991 1,663,664 12,658,903 9,486,147 N- M O) O N O I� CO n V (102, 422) (206,114) (8,124) CO .— 19,472 2,527,332 3,154, 666 (46,354) (C) O O V V co 435,307 10,888 393,144 (6,395,944) 6,747,281 O O O n (393,147) 8,633,663 (8,630,495) 11,187, 724 16,826,811 M O) r O) co 1,104, 733 330,282 (1,462,991) 33,252 840,000 1,072,184 1,730,037 3,135, 354 195,205 (22,907) 204,428 O O) 435,300 o oo o Ln N 435,300 3,326,675 O O V O 0 O 0 O (8,164,204) 2,043,839 487,665 N- I- O I� I: O CO Ln (731, 022) V _ CO ON V N_ CO V CO .— 19,472 527,332 2,109, 366 (46, 354) (158) O O N V V co I� 10,888 151,442 2,289,098 O N- O O) L� (3,326,679) V N- CO Ln COO 3,073,453 (1,472,113) 1,826,811 932,198 432,797 203,082 8,313,777 33,252 O) O N CO 721,742 1,944,324 (35, 795) R. O (,) CO 124,120 6,835,536 O co o _ © r 623,600 1,365,883 781,774 4,193, 683 2,302,627 8,142,750 142,186 298,300 O O 0) O 1,141,030 10,286,516 2,065,446 493,800 5,000 o O p 0 O N 1,045,300 393,144 (7,938,269) 3,241,109 (393,144) 5,045,654 (14, 006, 575) 4,477,087 0 0 o 0 oo � 1,087,595 329,750 127,200 (1,612,564) 840,000 LC) co 210,295 50,000 231,000 O o o ( 58, 864,112 4,706,022 1,718,320 165,431 3,627,660 1,198, 768 495,647 O) CO CO M ON I— CO I- 5,703,796 3,411,402 330,354 CO CO O) CO 598,520 34,688 ( N O r--- (p LC) 7,246 18, 496, 967 (N co _ O 393,144 20,181, 730 29,135,418 15, 594, 957 12, 659, 266 1,352,532 1,107, 862 1,612,564 1,784,479 4,404,503 co O) co O) O 6,227,840 2,555,786 1,686,571 General Fund ( #001) Arterial Street Fund ( #102) Local Street Fund ( #103) Hotel Motel Fund ( #104) Arterial Street Preservation Fund ( #105) Drug Forfeiture Fund ( #117) Housing and Community Development Grant Fund ( #119) Recreation Trails Fund ( #120) Business Improvement Area Fund ( #121) Cumulative Reserve Fund ( #122) Mitigation Fees Fund ( #124) 1998 Library Fund ( #229) 2010 Annex A &B Bond Debt Fund ( #230) 2010 C &D Local Revitalization Debt Fund ( #231) LID Guarantee Fund ( #249) LID #250 ( #250) LID #350 ( #275) Golf Course Debt Service Fund ( #237) Municipal Park Construction Fund ( #321) Capital Improvements Fund ( #328) Local Revitalization Fund ( #330) Golf Course Debt Service Fund ( #417) Water Fund ( #430) Sewer Fund ( #431) Storm Drainage Fund ( #432) Sewer Metro Fund ( #433) Solid Waste Fund ( #434) Airport Fund ( #435) Cemetery Fund ( #436) Golf Course Fund ( #437) Insurance Fund ( #501) Workers Compensation Self Insurance Fund ( #503) Facilities Fund ( #505) Innovation and Technology Fund ( #518) Equipment Rental Fund ( #550) Fire Pension Fund ( #611) Cemetery Endowment Fund ( #701) 0 0 0 I0 N M 0 F DI.A Page 39 of 81 DI.B AuBuRN ITY Cdr • \VASH E NGTo Agenda Subject: Ordinance No. 6541 Department: Community Development & Public Works AGENDA BILL APPROVAL FORM Attachments: Agenda Bill Ordinance No. 6541 Exhibit B to Ordinance No. 6541 Summary M atrix Administrative Recommendation: For discussion only. Background Summary: Please see the attached Agenda Bill. Date: November 12, 2014 Budget Impact: $0 Ordinance No. 6541 is attached and Exhibit A can be found in the 2014 Comprehensive Plan Amendment binder. Exhibit B to Ordinance No. 6541 is attached. Reviewed by Council Committees: Planning And Community Development, Public Works Other: Planning Commission, Legal Councilmember: Holman Staff: Dixon Meeting Date: November 17, 2014 Item Number: DI.B AUBURN * MORE THAN YOU IMAGINED Page 40 of 81 CITY OF *� WASHINGTON *i UBURN AGENDA BILL APPROVAL FORM Agenda Subject CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Policy /Text Amendments Date: November 12, 2014 Department: Community Development & Public Works Attachments: See separate summary matrix and the policy /text amendment sections of the binder Budget Impact: N/A Administrative Recommendation: Planning and Community Development Committee to review planning commission recommendation on 2014 City- Initiated Comprehensive Plan Amendments. Background Summary: The City of Auburn adopted amendments to its Comprehensive Plan in 1995 in response to the Washington State Growth Management Act (GMA) requirements, as amended. Since then the Auburn Comprehensive Plan has been amended annually. Comprehensive plan amendments can be initiated by the City of Auburn (city- initiated) and by private citizens (privately- initiated). This year the city is initiating: • Five policy /text amendments. • (No map amendments are proposed with this year's amendment process) In addition, this year the city received two privately- initiated plan map amendments by the submittal deadline. However, since the two applications for adjacent sites by the same Applicant were submitted without the necessary environmental checklist application (required pursuant to the State Environmental Policy Act (SEPA)), the Applicant has agreed to defer the city's consideration of the applications until consideration of the larger overall Comprehensive Plan Update effort in 2015. This staff report and recommendation addresses Comprehensive Policy/Text (P/T) Amendments P/T # 1 through # 5. This is the only staff report associated with the annual comprehensive plan amendment process. In terms of process, the Comprehensive plan amendments are initially reviewed during a public hearing process before the City of Auburn Planning Commission, who then provides a recommendation to the City Council for final action. City Council consideration and action on the amendments generally occurs but is not required prior to the end of the year. Reviewed by Council & Committees: COMMITTEES: Services & Dev. Works Reviewed by Departments & Divisions: • Arts Commission COUNCIL • Building • M &O • Airport • Finance • Cemetery • Mayor • Hearing Examiner • Municipal • Finance • Parks • Human Services Planning • Fire Planning • Park Board • Public • Legal • Police Planning Comm. • Other .1 Public Works • Human Resources Action: Committee Approval: Council Approval: Referred to Tabled ▪ Yes ❑No ▪ Yes ❑No Call for Public Hearing _/ / Until / / Until / / Councilmember: Holman Staff: Tate Meeting Date: November 17, 2014 Item Number: Page 1 of 10 DI.B AUBURN * MOR_E THAN YOU IMAOINED age 1 of 81 Page 2 of 10 DI.B WASHINGTON AGENDA BILL APPROVAL FORM AUBURN * MORE THAN YOU IMiINED age 2 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 At its November 5, 2014 public hearing, the Planning Commission reviewed the following annual comprehensive plan amendments: P/T #1 — Incorporate Auburn School District Capital Facilities Plan P/T #2 — Incorporate Dieringer School District Capital Facilities Plan P/T #3 — Incorporate Federal Way School District Capital Facilities Plan P/T #4 — Incorporate Kent School District Capital Facilities Plan P/T #5 — Incorporate City of Auburn Capital Facilities Plan The Planning Commission has forward its recommendation for approval to the City council on all comprehensive plan amendments. The 2014 Comprehensive Plan Amendments were previously reviewed by the Planning and Community Development Committee of the city council at the June 23, 2014 regular meeting and at their regular meeting on November 10, 2014. The committee forwarded a recommendation for approval to the full council. A. Findings 1. RCW 36.70A.130 (Washington State Growth Management Act (GMA)) provides for amendments to locally adopted GMA comprehensive plans. Except in limited circumstances provided for in State law, comprehensive plan amendments shall be considered by the city or county legislative body no more frequently than once per year. 2. The City of Auburn established a June 6, 2014 deadline for the submittal of privately - initiated comprehensive plan applications (map or policy /text). Notice to the public of the filing deadline was provided on the City's website, the Seattle Times Newspaper, and sent to a compiled notification list in May 2014. The City received two privately- initiated plan map amendments by the submittal deadline. The Applicant agreed to defer the city's consideration of the applications until consideration of the larger overall Comprehensive Plan Update effort in 2015. The postponement was accepted by the Planning and Community Development Committee at their June 23, 2014 meeting. 3. The City of Auburn received annual updates to the four school district Capital Facilities Plans whose districts occur within the City of Auburn. These Capital Facilities Plans, as well as the City's Capital Facilities Plan are referenced in Chapter 5, Capital Facilities, of the Auburn Comprehensive Plan and are processed as Policy /Text (P/T) amendments. 4. The environmental review under the State Environmental Policy Act (SEPA) for the school district capital facilities plans were prepared separately by each school district acting as their own lead agency, as allowed by state law. 5. The environmental review under the State Environmental Policy Act (SEPA) for the remaining amendment resulted in a Determination of Non - Significance (DNS) issued for the City- initiated Comprehensive Plan Amendments on September 16, 2014 (City File # SEP14- 0011). The comment period ended September 30, 2014 and the appeal period ended October 14, 2014. Page 3 of 10 DI.B AUBURN * MORE THAN YOU IMAOINEI47 age 3 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 6. The City did not receive any comments in response to the issuance of the Determination of Non - Significance (DNS). 7. Each of the school district's acting as their own lead agency as allowed under SEPA conducted their own environmental review and issued separate Determinations of Non - Significance (DNS). 8. Auburn City Code Chapter 14.22 outlines the process for submittal of privately- initiated amendments and the general processing of comprehensive plan amendments as follows: "Section 14.22.100 A. The planning commission shall hold at least one public hearing on all proposed amendments to the comprehensive plan. Notice of such public hearing shall be given pursuant to Chapter 1.27 ACC and, at a minimum, include the following: 1. For site - specific plan map amendments: a. Notice shall be published once in the official newspaper of the city not less than 10 calendar days prior to the date of public hearing; b. Notice shall be mailed by first class mail to all property owners of record within a radius of 300 feet of the proposed map amendment request, not less than 10 calendar days prior to the public hearing; 2. For area -wide plan map amendments: a. Notice shall be published once in the official newspaper of the city not less than 10 calendar days prior to the date of public hearing; b. Notice shall be mailed by first class mail to all property owners of record within the area subject to the proposed amendment; c. Notice shall be posted in at least two conspicuous locations in the area subject to the proposed amendment not less than 10 calendar days prior to the date of the public hearing. B. Notwithstanding the above, the director may expand the minimum noticing provisions noted above as deemed necessary. C. Planning Commission Recommendation. The planning commission shall conduct a public hearing on all potential comprehensive plan amendments and shall make and forward a recommendation on each to the city council. The planning commission shall adopt written findings and make a recommendation consistent with those findings to the city council. D. The city council, if it elects to amend the comprehensive plan, shall adopt written findings and adopt said amendments by ordinance. E. State Review. All comprehensive plan amendments considered by the planning commission shall be forwarded for state agency review consistent with RCW 36.70A.106. F. Any appeal of an amendment to the comprehensive plan shall be made in accordance with Chapter 36.70A RCW. (Ord. 6172 § 1, 2008.)" 9. As provided in the code, the Comprehensive Plan amendments are initially reviewed during a public hearing process before the City of Auburn Planning Commission, who then provides a recommendation to the City Council for final action. City Council consideration and action on the amendments generally occurs, but is not required, prior to the end of the year. 10. Pursuant to RCW 36.70A.106, the proposed comprehensive plan amendments outlined in this agenda bill were sent to the Washington State Office of Commerce and other state Page 4 of 10 DI.B AUBURN * MORE THAN YOU IMAOINEI47 age 4 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 agencies as required for the state review on October 9, 2014. The Washington State Office of Commerce acknowledged receipt by letter dated October 13, 2014. No comments have been received from the Washington State Department of Commerce or other state agencies as of the writing of this report. 11. Due to the nature and limited number of policy /text changes, and the lack of private initiated map amendments, the optional process for a public open house was not conducted as provided for in the city code. 12. The notice of public hearing was published on October 14, 2014 in the Seattle Times which is at least 10 -days prior to the Planning Commission public hearing scheduled for November 5, 2014. 13. The 2014 Comprehensive Plan Amendments were previously reviewed by the Planning and Community Development Committee of the city council at the June 23, 2014 regular meeting. 14. On November 5, 2014 the Planning Commission conducted a public hearing on the proposed annual amendments as part of the process required by code. 15. On November 10, 2014 the Planning and Community Development Committee of the city council reviewed the Planning Commission recommendation at their regular meeting on November 10, 2014. The committee forwarded a recommendation for approval to the full council. 16. The following report identifies the Comprehensive Plan Map Policy /Text (P /T) amendments that were scheduled for the Planning Commission's November 5, 2014 public hearing with a staff recommendation and the subsequent Planning Commission recommendation. November 5, 2014 Planning Commission Public Hearing Comprehensive Plan Map Amendments (File No. CPA14 -0001) (No map amendments are proposed with this year's amendment process) Comprehensive Plan Policy /Text Amendments (File No. CPA14 -0001) P/T #1 Incorporate Auburn School District Capital Facilities Plan 2014 through 2020 into the City of Auburn Comprehensive Plan. Discussion The Auburn School District has provided the City with its annually updated Capital Facilities Plan (CFP) covering from 2014 -2020. The CFP was adopted by the Auburn School District School Board of Directors on June 9, 2014 and has been subject to separate SEPA review and a Determination of Non Significance (DNS). Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the Auburn School District Capital Facilities Plan into the City's Comprehensive Plan. Page 5 of 10 DI.B AUBURN * MORE THAN YOU IMAOINEI47 age 5 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 The CFP includes the following: • six —year enrollment projections • Auburn school district level of service standards • The district's overall capacity of the 6 -year period • An inventory of existing facilities • Impact fee calculations • District capital construction Plan A review of the Auburn School District's updated Capital Facilities Plan indicates the District is requesting a change in the fee obligations. The net fee obligation for single - family dwellings is proposed to be $4,137.21, a decrease of $1,261.72 and the requested fee for multiple - family dwellings is $3,518.17, an increase of $130.33. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Staff Recommendation Planning Commission to recommend approval of the Auburn School District Capital Facilities Plan 2014 through 2020 to the City Council Planning Commission Recommendation Planning Commission recommended approval of the Auburn School District Capital Facilities Plan 2014 through 2020 to the City Council Planning and Community Development Committee Recommendation Planning and Community Development Committee to recommend approval of the Auburn School District Capital Facilities Plan 2014 through 2020 to the City Council P /T #2 Incorporate the Dieringer School District Capital Facilities Plan 2015 -2020 into the City of Auburn Comprehensive Plan. Discussion The Dieringer School District has provided the City with its annually updated Capital Facilities Plan 2015 - 2020. The CFP was adopted by the Dieringer School District Board of Directors on June 17, 2014. The CFP has been subject to separate SEPA review and a DNS. Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • Overview • An inventory of existing facilities • six —year enrollment projections • standard of service • Capacity projects • Finance plan • Impact fee calculations A review of the Dieringer School District's updated Capital Facilities Plan indicates the District is requesting a change in the fee obligations. The net fee obligation for single - family Page 6 of 10 DI.B AUBURN * MORE THAN YOU IMAOINEI47 age 6 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 dwellings is proposed to be $5,231.00, an increase of $2,016.00 and the requested fee for multiple family dwellings is $1,839; an increase of $144.00. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Staff Recommendation Planning Commission to recommend approval of the Dieringer School District Capital Facilities Plan 2015 -2020 to the City Council. Planning Commission Recommendation Planning Commission to recommend approval of the Dieringer School District Capital Facilities Plan 2015 -2020 to the City Council. During the course to the deliberation, the Planning Commission asked that the calculations contained in the Dieringer School District Capital Facilities Plan 2015 -2020 be carefully reviewed. Planning and Community Development Committee Recommendation Planning and Community Development Committee to recommend approval of the Dieringer School District Capital Facilities Plan 2015 - 2020 to the City Council. P/T #3 Incorporate Federal Way School District's 2015 Capital Facilities Plan into the City of Auburn Comprehensive Plan. Discussion The Federal Way School District has provided the City with its annually updated Capital Facilities Plan (2015). The CFP was adopted by the Federal Way School District School Board June 24, 2014. The CFP has been subject to separate SEPA review and a DNS. Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • Introduction • Inventory of educational facilities & non - instructional facilities • Needs forecast, existing & new facilities • Six —year finance plan • Maps of district boundaries • Building capacities & portable locations • Student forecast • Capacity summaries • Impact fee calculations • Summary of changes from the 2014 plan A review of the Federal Way School District's updated Capital Facilities Plan indicates the District is requesting a change in the fee obligations. The net fee obligation for single - family dwellings is proposed to be $5,171.00, representing a decrease of $192.00 and the requested fee for multi - family dwellings is $1,834.00, a decrease of $90.00. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Page 7 of 10 DI.B AUBURN * MORE THAN YOU IMAOINEI47 age 7 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 Staff Recommendation Planning Commission to recommend approval of the Federal Way School District's 2015 Capital Facilities Plan to the City Council Planning Commission Recommendation Planning Commission to recommend approval of the Federal Way School District's 2015 Capital Facilities Plan to the City Council. Planning and Community Development Committee Recommendation Planning and Community Development Committee to recommend approval of the Federal Way School District Capital Facilities Plan 2015 to the City Council. P/T #4 Incorporate Kent School District Capital Facilities Plan 2014 -2015 to 2019 -2020 into the City of Auburn Comprehensive Plan. Discussion The Kent School District has provided its annually updated 2014 -2015 to 2019 -2020 Capital Facilities Plan. The CFP was adopted by the Kent School District School Board on June 25, 2014 and has been subject to separate SEPA review and a DNS. Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • Executive Summary • Six -year enrollment projection & history • District standard of service • Inventory, capacity & maps of existing schools • Six -year planning & construction plan • Portable classrooms • Projected classroom capacity • Finance Plan, cost basis and impact fee schedules • Summary of changes to previous plan A review of the Kent School District's updated Capital Facilities Plan indicates the District is not requesting a change in the fees. The Plan indicates the continuing net fee obligation for single - family dwellings of $5,486.00, representing no change, and for multi - family dwellings a fee of $3,378.00, also representing no change. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Staff Recommendation Planning Commission to recommend approval of the Kent School District Capital Facilities Plan 2014 -2015 to 2019 -2020 to the City Council. Page 8 of 10 DI.B AUBURN * MORE THAN YOU IMAOINEI47 age 8 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 Planning Commission Recommendation Planning Commission to recommend approval of the Kent School District Capital Facilities Plan 2014 -2015 to 2019 -2020 to the City Council. Planning and Community Development Committee Recommendation Planning and Community Development Committee to recommend approval of the Kent School District Capital Facilities Plan 2014 -2015 through 2019 -2020 to the City Council. CPM #5 Incorporate the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020, into the City's Comprehensive Plan. Discussion A Capital Facilities Plan is one of the comprehensive plan elements required by the Washington State Growth Management Act (GMA) (RCW 36.70A). The GMA requires that a capital facilities plan include an inventory of existing capital facilities (showing locations and capacities), a forecast of future needs for such capital facilities, proposed locations and capacities of new or expanded capital facilities, and a minimum of a six -year plan to finance capital facilities with identified sources of funding. The proposed City of Auburn 6 -year Capital Facilities Plan 2015- 2020 satisfies the GMA requirements for a capital facilities element as part of the Comprehensive Plan. Each comprehensive plan prepared under the GMA must include a capital facilities plan element. More specifically, RCW 36.70A.070(3) of the GMA requires the following: "A capital facilities plan element consisting of: (a) An inventory of existing capital facilities owned by public entities, showing the locations and capacities of the capital facilities; (b) a forecast of the future needs of such capital facilities; (c) the proposed locations and capacities of expanded or new capital facilities; (d) at least a six -year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs and to ensure that the land use element, capital facilities plan element, and financing plan within the capital facilities plan element are coordinated and consistent. Park and recreation facilities shall be included in the capital facilities plan element." A capital facility is defined as a structure, street or utility system improvement, or other long - lasting major asset, including land. Capital facilities are provided for public purposes. Capital facilities include, but are not limited to, the following: streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreation facilities, and police and fire protection facilities. These capital facilities include necessary ancillary and support facilities. The memo dated October 2, 2014 from the City's Finance Department contained in the three ring binder highlights the major changes in the CFP from last year. The proposed City of Auburn 6 -year Capital Facilities Plan 2015 -2020 is incorporated by reference in the Comprehensive Plan, Chapter 5, Capital Facilities. Page 9 of 10 DI .B AUBURN * MORE THAN YOU IMAOINEI47 age 9 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: November 6, 2014 Staff Recommendation Planning Commission to recommend approval of the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020 to the City Council. Planning Commission Recommendation Planning Commission to recommend approval of the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020 to the City Council with the amendment that the Planning Commission recommends that the City study the extension of sidewalks along Auburn Way South, south of Hemlock Street SE for pedestrian safety reasons. Planning and Community Development Committee Recommendation Planning and Community Development Committee to recommend approval of the City of Auburn Capital Facilities Plan 2015 - 2020 to the City Council. Page 10 of 10 DI.B AUBURN * MORE THAN YOU IMAOINED age O of 81 ORDINANCE NO. 6 5 4 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RELATING TO PLANNING; ADOPTING COMPREHENSIVE PLAN TEXT AMENDMENTS PURSUANT TO THE PROVISIONS OF RCW CHAPTER 36.70A WHEREAS, on August 18, 1986, the City Council of the City of Auburn adopted a Comprehensive Plan by Resolution No. 1703 which includes a Map establishing the location of the Comprehensive Plan Land Use Designations throughout the City; and WHEREAS, on April 17, 1995, the Auburn City Council adopted Comprehensive Plan Amendments by Resolution No. 2635 to comply with the Washington State Growth Management Act; and WHEREAS, on September 5, 1995, the Auburn City Council reaffirmed that action by its adoption of Ordinance No. 4788; and WHEREAS, the City of Auburn published in the Seattle Times Newspaper an advertisement that the City was accepting comprehensive plan amendment applications and established a deadline for submittal of June 6, 2014; and WHEREAS, the City of Auburn received two privately- initiated map amendments (File Nos. CPA14 -0002 & CPA14 -0003) however these applications were not complete for processing; and WHEREAS, the City of Auburn initiated five text /policy amendments (File No. CPA14- 0001); and WHEREAS, the Comprehensive Plan text /policy amendments were processed by the Community Development & Public Works Department as proposed Year 2014 amendments to the City of Auburn Comprehensive Plan; and Ordinance No. 6541 November 7, 2014 DI.BPage 1 Page 51 of 81 WHEREAS, maintaining a current Capital Facilities Plan is required of the City in order to meet regulations of the Growth Management Act under RCW 36.70A; and WHEREAS, the environmental impacts of the proposed Year 2014 Comprehensive Plan amendments were considered in accordance with procedures of the State Environmental Policy Act (File No. SEP14- 0011); and WHEREAS, the proposed amendments were transmitted to the Washington State Department of Commerce, Growth Management Services Division and other State agencies for the 60 -day review period in accordance with RCW 36.70A.106; and WHEREAS, after proper notice published in the City's official newspaper at least ten (10) days prior to the date of hearing, the Auburn Planning Commission on November 5, 2014, conducted a public hearing on the proposed amendments; and WHEREAS, at the public hearing the Auburn City Planning Commission heard and considered the public testimony and the evidence and exhibits presented to it; and WHEREAS, the Auburn City Planning Commission thereafter made recommendations to the City Council on the proposed Year 2014 Comprehensive Plan map and text amendments; and WHEREAS, on November 10, 2014, the Planning and Community Development Committee of the Auburn City Council reviewed the Planning Commission's recommendations made a recommendation to the City Council; and WHEREAS, on November 17, 2014, the Public Works Committee of the Auburn City Council reviewed the Planning Commission's recommendations; and Ordinance No. 6541 November 7, 2014 DI.BPage 2 Page 52 of 81 WHEREAS, on December 1, 2014, the Auburn City Council considered the proposed Comprehensive Plan amendments as recommended by the City of Auburn Planning Commission. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The 2014 Comprehensive Plan city- initiated Text Amendments (CPA14- 0001), are adopted and approved as set forth in Exhibit "A" attached hereto and incorporated herein by reference. The City Clerk shall file Exhibit "A" along with this Ordinance and keep them available for public inspection. The full text of the Capital Facilities Plan of the City and the four school district's Capital Facilities Plans are adopted with the City's Comprehensive Plan, copies of which shall be on file with the Office of the City Clerk. The City Clerk shall file them along with this Ordinance and keep them available for public inspection. Council adopts both the Planning Commission's recommendations, dated November 5, 2014, and the findings and conclusions outlined in the November 6, 2014, staff report, attached as Exhibit "B ". Section 2. The 2013 Comprehensive Plan amendments modify the Comprehensive Plan adopted on August 18, 1986, by Resolution No. 1703 and adopted by Ordinance No. 4788 on September 5, 1995. Section 3. The adopted Comprehensive Plan as amended is designated as a basis for the exercise of substantive authority under the Washington State Environmental Policy Act by the City's responsible environmental official in accordance with RCW. 43.21C.060. Ordinance No. 6541 November 7, 2014 DI.BPage 3 Page 53 of 81 Section 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance or any of the Comprehensive Plan amendments adopted herein, is for any reason held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions thereof. Section 5. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation to include incorporating into one document the adopted Comprehensive Plan map and text amendments, attached hereto as Exhibit "A" and Exhibit "B" preparing and publishing the amended Comprehensive Plan. INTRODUCED: PASSED: APPROVED: Nancy Backus MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Ordinance No. 6541 November 7, 2014 DI.BPage 4 Page 54 of 81 Published: Ordinance No. 6541 November 7, 2014 DI.BPage 5 Page 55 of 81 Exhibit "A" The Auburn, Dieringer, Federal Way and Kent School District Capital Facilities Plans, City of Auburn Capital Facilities Plan, (See "Comp. Plan Policy/Text Amendments" tab in the working binder) Ordinance No. 6541 November 7, 2014 DI.BPage 6 Page 56 of 81 Exhibit "B" Agenda bill /staff report dated November 6, 2014. Ordinance No. 6541 November 7, 2014 DI.BPage 7 Page 57 of 81 *i ATY OF UBURN WASHINGTON Exhibit B AGENDA BILL APPROVAL FORM Agenda Subject CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Policy /Text Amendments Date: October 21, 2014 Department: Community Development & Public Works Attachments: See separate map amendment and policy /text amendment sections of binder Budget Impact: N/A Administrative Recommendation: Planning Commission to recommend to City Council approval of 2014 City- Initiated Comprehensive Plan Amendments. Background Summary: The City of Auburn adopted amendments to its Comprehensive Plan in 1995 in response to the Washington State Growth Management Act (GMA) requirements, as amended. Since then the Auburn Comprehensive Plan has been amended annually. Comprehensive plan amendments can be initiated by the City of Auburn (city- initiated) and by private citizens (privately- initiated). This year the city is initiating: • Five policy /text amendments. • (No map amendments are proposed with this year's amendment process) In addition, this year the city received two privately- initiated plan map amendments by the submittal deadline. However, since the two applications for adjacent sites by the same Applicant were submitted without the necessary environmental checklist application (required pursuant to the State Environmental Policy Act (SEPA)), the Applicant has agreed to defer the city's consideration of the applications until consideration of the larger overall Comprehensive Plan Update effort in 2015. This staff report and recommendation addresses Comprehensive Policy/Text (P/T) Amendments P/T # 1 through # 5. This is the only staff report associated with the annual comprehensive plan amendment process. In terms of process, the Comprehensive plan amendments are initially reviewed during a public hearing process before the City of Auburn Planning Commission, who then provides a recommendation to the City Council for final action. City Council consideration and action on the amendments generally occurs but is not required prior to the end of the year. Reviewed by Council & Committees: COMMITTEES: Services & Dev. Works Reviewed by Departments & Divisions: • Arts Commission COUNCIL • Building • M &O • Airport • Finance • Cemetery • Mayor • Hearing Examiner • Municipal • Finance • Parks • Human Services • Planning • Fire Planning • Park Board • Public • Legal • Police • Planning Comm. • Other .1 Public Works • Human Resources Action: Committee Approval: Yes ❑No Council Approval: Yes ❑No Call for Public Hearing _/ / Referred to Until /_/ Tabled Until / / Councilmember: Staff: Dixon Meeting Date: October 21, 2014 Item Number: Page 1 of 7 DI.B AUBURN * MOR_E THAN YOU IMAOINED age 8 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments - City Initiated Plan Map Amendments and Policy/Text Amendments Date: October 21, 2014 A. Findings 1. RCW 36.70A.130 (Washington State Growth Management Act (GMA)) provides for amendments to locally adopted GMA comprehensive plans. Except in limited circumstances provided for in State law, comprehensive plan amendments shall be considered by the city or county legislative body no more frequently than once per year. 2. The City of Auburn established a June 6, 2014 deadline for the submittal of privately - initiated comprehensive plan applications (map or policy /text). Notice to the public of the filing deadline was provided on the City's website, the Seattle Times Newspaper, and sent to a compiled notification list in May 2014. The City received two privately- initiated plan map amendments by the submittal deadline. The Applicant agreed to defer the city's consideration of the applications until consideration of the larger overall Comprehensive Plan Update effort in 2015. 3. The City of Auburn received annual updates to the four school district Capital Facilities Plans whose districts occur within the City of Auburn. These Capital Facilities Plans, as well as the City's Capital Facilities Plan are referenced in Chapter 5, Capital Facilities, of the Auburn Comprehensive Plan and are processed as Policy /Text (P/T) amendments. 4. The environmental review under the State Environmental Policy Act (SEPA) for the school district capital facilities plans were prepared separately by each school district acting as their own lead agency, as allowed by state law. 5. The environmental review under the State Environmental Policy Act (SEPA) for the remaining amendment resulted in a Determination of Non - Significance (DNS) issued for the City- initiated Comprehensive Plan Amendments on September 16, 2014 (City File # SEP14- 0011). The comment period ended September 30, 2014 and the appeal period ends October 14, 2014. 6. The City did not receive any comments in response to the issuance of the Determination of Non - Significance (DNS). 7. Auburn City Code Chapter 14.22 outlines the process for submittal of privately- initiated amendments and the general processing of comprehensive plan amendments as follows: "Section 14.22.100 A. The planning commission shall hold at least one public hearing on all proposed amendments to the comprehensive plan. Notice of such public hearing shall be given pursuant to Chapter 1.27 ACC and, at a minimum, include the following: 1. For site - specific plan map amendments: a. Notice shall be published once in the official newspaper of the city not less than 10 calendar days prior to the date of public hearing; b. Notice shall be mailed by first class mail to all property owners of record within a radius of 300 feet of the proposed map amendment request, not less than 10 calendar days prior to the public hearing; 2. For area -wide plan map amendments: a. Notice shall be published once in the official newspaper of the city not less than 10 calendar days prior to the date of public hearing; Page 2of7 DI .B AUBURN * MORE THAN YOU IMAOINED age 9 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: October 21, 2014 b. Notice shall be mailed by first class mail to all property owners of record within the area subject to the proposed amendment; c. Notice shall be posted in at least two conspicuous locations in the area subject to the proposed amendment not less than 10 calendar days prior to the date of the public hearing. B. Notwithstanding the above, the director may expand the minimum noticing provisions noted above as deemed necessary. C. Planning Commission Recommendation. The planning commission shall conduct a public hearing on all potential comprehensive plan amendments and shall make and forward a recommendation on each to the city council. The planning commission shall adopt written findings and make a recommendation consistent with those findings to the city council. D. The city council, if it elects to amend the comprehensive plan, shall adopt written findings and adopt said amendments by ordinance. E. State Review. All comprehensive plan amendments considered by the planning commission shall be forwarded for state agency review consistent with RCW 36.70A.106. F. Any appeal of an amendment to the comprehensive plan shall be made in accordance with Chapter 36.70A RCW. (Ord. 6172 § 1, 2008.)" 8. As provided in the code, the Comprehensive Plan amendments are initially reviewed during a public hearing process before the City of Auburn Planning Commission, who then provides a recommendation to the City Council for final action. City Council consideration and action on the amendments generally occurs, but is not required, prior to the end of the year. 9. Pursuant to RCW 36.70A.106, the proposed comprehensive plan amendments outlined in this agenda bill were sent to the Washington State Office of Commerce and other state agencies as required for the state review on October 9, 2014. The Washington State Office of Commerce acknowledged receipt by letter dated October 13, 2014. No comments have been received from the Washington State Department of Commerce or other state agencies as of the writing of this report. 10. Due to the nature and limited number of policy /text changes, and the lack of private initiated map amendments, the optional process for a public open house was not conducted as provided for in the city code. 11. The notice of public hearing was published on October 14, 2014 in the Seattle Times which is at least 10 -days prior to the Planning Commission public hearing scheduled for November 5, 2014. 12. The following report identifies Comprehensive Plan Map Policy /Text (P/T) amendments scheduled for the Planning Commission's November 5, 2014 public hearing with a staff recommendation. Page 3of7 DI.B AUBURN * MORE THAN YOU IMAOINEID age 0 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: October 21, 2014 Comprehensive Plan Map Amendments (File No. CPA14 -0001) (No map amendments are proposed with this year's amendment process) Comprehensive Plan Policy /Text Amendments (File No. CPA14 -0001) P/T #1 Incorporate Auburn School District Capital Facilities Plan 2014 through 2020 into the City of Auburn Comprehensive Plan. Discussion The Auburn School District has provided the City with its annually updated Capital Facilities Plan (CFP) covering from 2014 -2020. The CFP was adopted by the Auburn School District School Board of Directors on June 9, 2014 and has been subject to separate SEPA review and a Determination of Non Significance (DNS). Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the Auburn School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • six —year enrollment projections • Auburn school district level of service standards • The district's overall capacity of the 6 -year period • An inventory of existing facilities • Impact fee calculations • District capital construction Plan A review of the Auburn School District's updated Capital Facilities Plan indicates the District is requesting a change in the fee obligations. The net fee obligation for single - family dwellings is proposed to be $4,137.21, a decrease of $1,261.72 and the requested fee for multiple - family dwellings is $3,518.17, an increase of $130.33. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Recommendation Planning Commission to recommend approval of the Auburn School District Capital Facilities Plan 2014 through 2020 to the City Council Page 4of7 DI .B AUBURN * MORE THAN YOU IMAOINEID age 1 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: October 21, 2014 P /T #2 Incorporate the Dieringer School District Capital Facilities Plan 2015 -2020 into the City of Auburn Comprehensive Plan. Discussion The Dieringer School District has provided the City with its annually updated Capital Facilities Plan 2015 - 2020. The CFP was adopted by the Dieringer School District Board of Directors on June 17, 2014. The CFP has been subject to separate SEPA review and a DNS. Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • Overview • An inventory of existing facilities • six —year enrollment projections • standard of service • Capacity projects • Finance plan • Impact fee calculations A review of the Dieringer School District's updated Capital Facilities Plan indicates the District is requesting a change in the fee obligations. The net fee obligation for single - family dwellings is proposed to be $5,231.00, an increase of $2,016.00 and the requested fee for multiple family dwellings is $1,839; an increase of $144.00. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Recommendation Planning Commission to recommend approval of the Dieringer School District Capital Facilities Plan 2015 -2020 to the City Council P/T #3 Incorporate Federal Way School District's 2015 Capital Facilities Plan into the City of Auburn Comprehensive Plan. Discussion The Federal Way School District has provided the City with its annually updated Capital Facilities Plan (2015). The CFP was adopted by the Federal Way School District School Board June 24, 2014. The CFP has been subject to separate SEPA review and a DNS. Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • Introduction • Inventory of educational facilities & non - instructional facilities • Needs forecast, existing & new facilities • Six —year finance plan Page 5of7 DI .B AUBURN * MORE THAN YOU IMAOINEID age 2 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: October 21, 2014 • Maps of district boundaries • Building capacities & portable locations • Student forecast • Capacity summaries • Impact fee calculations • Summary of changes from the 2014 plan A review of the Federal Way School District's updated Capital Facilities Plan indicates the District is requesting a change in the fee obligations. The net fee obligation for single - family dwellings is proposed to be $5,171.00, representing a decrease of $192.00 and the requested fee for multi - family dwellings is $1,834.00, a decrease of $90.00. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Recommendation Planning Commission to recommend approval of the Federal Way School District's 2015 Capital Facilities Plan to the City Council P/T #4 Incorporate Kent School District Capital Facilities Plan 2014 -2015 to 2019 -2020 into the City of Auburn Comprehensive Plan. Discussion The Kent School District has provided its annually updated 2014 -2015 to 2019 -2020 Capital Facilities Plan. The CFP was adopted by the Kent School District School Board on June 25, 2014 and has been subject to separate SEPA review and a DNS. Information contained in the School District CFP serves as the basis for the City's collection of school impact fees on behalf of the school district. The Planning Commission action is incorporation of the School District Capital Facilities Plan into the City's Comprehensive Plan. The CFP includes the following: • Executive Summary • Six -year enrollment projection & history • District standard of service • Inventory, capacity & maps of existing schools • Six -year planning & construction plan • Portable classrooms • Projected classroom capacity • Finance Plan, cost basis and impact fee schedules • Summary of changes to previous plan A review of the Kent School District's updated Capital Facilities Plan indicates the District is not requesting a change in the fees. The Plan indicates the continuing net fee obligation for single - family dwellings of $5,486.00, representing no change, and for multi - family dwellings a fee of $3,378.00, also representing no change. The actual impact fee to be assessed is set by ordinance by the Auburn City Council. Recommendation Planning Commission to recommend approval of the Kent School District Capital Facilities Plan 2014 -2015 to 2019 -2020 to the City Council Page 6of7 DI .B AUBURN * MORE THAN YOU IMAOINEID age 3 of 81 Agenda Subject: CPA14 -0001, 2014 Comprehensive Plan Amendments — City Initiated Plan Map Amendments and Policy/Text Amendments Date: October 21, 2014 CPM #5 Incorporate the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020, into the City's Comprehensive Plan. Discussion A Capital Facilities Plan is one of the comprehensive plan elements required by the Washington State Growth Management Act (GMA) (RCW 36.70A). The GMA requires that a capital facilities plan include an inventory of existing capital facilities (showing locations and capacities), a forecast of future needs for such capital facilities, proposed locations and capacities of new or expanded capital facilities, and a minimum of a six -year plan to finance capital facilities with identified sources of funding. The proposed City of Auburn 6 -year Capital Facilities Plan 2015- 2020 satisfies the GMA requirements for a capital facilities element as part of the Comprehensive Plan. Each comprehensive plan prepared under the GMA must include a capital facilities plan element. More specifically, RCW 36.70A.070(3) of the GMA requires the following: "A capital facilities plan element consisting of: (a) An inventory of existing capital facilities owned by public entities, showing the locations and capacities of the capital facilities; (b) a forecast of the future needs of such capital facilities; (c) the proposed locations and capacities of expanded or new capital facilities; (d) at least a six -year plan that will finance such capital facilities within projected funding capacities and clearly identifies sources of public money for such purposes; and (e) a requirement to reassess the land use element if probable funding falls short of meeting existing needs and to ensure that the land use element, capital facilities plan element, and financing plan within the capital facilities plan element are coordinated and consistent. Park and recreation facilities shall be included in the capital facilities plan element." A capital facility is defined as a structure, street or utility system improvement, or other long - lasting major asset, including land. Capital facilities are provided for public purposes. Capital facilities include, but are not limited to, the following: streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, domestic water systems, storm and sanitary sewer systems, parks and recreation facilities, and police and fire protection facilities. These capital facilities include necessary ancillary and support facilities. The memo dated October 2, 2014 from the City's Finance Department contained in the three ring binder highlights the major changes in the CFP from last year. The proposed City of Auburn 6 -year Capital Facilities Plan 2015 -2020 is incorporated by reference in the Comprehensive Plan, Chapter 5, Capital Facilities. Recommendation Planning Commission to recommend approval of the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020 to the City Council. Page 7of7 DI.B AUBURN * MORE THAN YOU IMAOINEID age 4 of 81 Year 2014 Annual Comprehensive Plan Amendment (CPA) Summary (CPM = Comprehensive Plan Map Amendment; P/T = Policy /Text Amendment) Created: November 12, 2014 DI.B Page 65 of 81 Page 1 of 1 Description Staff Recommendation Planning Commission Recommendation PCDC Recommendation City Council Action P/T #1 Auburn School District Capital Facilities Plan Incorporate Auburn School District 2014 -2020 Capital Facilities Plan, as part of the Auburn Comprehensive Plan. Approval Approval Approval PC Hearing was conducted on November 5, 2014. Bob Kenworthy, Assistant Director, Capital Projects, Auburn School District, testified in favor of the request. P/T #2 Dieringer School District Capital Facilities Plan Incorporate the Dieringer School District Capital Facilities Plan 2015 -2020 as part of the Auburn Comprehensive Plan. Approval Approval Approval PC Hearing was conducted on November 5, 2014. No public testimony. The Planning Commission deliberation asked that the city council carefully consider the CFP. P/T #3 Federal Way Capital Facilities Plan Incorporate Federal Way School District 2015 Capital Facilities Plan, as part of the Auburn Comprehensive Plan. Approval Approval Approval PC Hearing was conducted on November 5, 2014. Due to conflict with other City's meetings, Tanya Nascimento, Enrollment and Demographic Analyst, Federal Way School District, submitted a letter dated November 4, 2014 supporting the request. P/T #4 Kent School District Capital Facilities Plan Incorporate Kent School District 2014/2015— 2019/2020 Capital Facilities Plan, as part of the Auburn Comprehensive Plan. Approval Approval Approval PC Hearing was conducted on November 5, 2014. Ralph Fortunato, CSBC, Director of Fiscal Services for the Kent School District testified in favor of the request. P/T City of Auburn's 6 -year Capital Facilities Plan Incorporate the City of Auburn's 6 -year Capital Facilities Plan 2015 -2020, into the City's Comprehensive Plan. Approval Approval The PC recommended approval with the revised pages and with the amendment that the Planning Commission recommends that the City study the extension of sidewalks along Auburn Way South, south of Hemlock Street SE for pedestrian safety reasons. Approval PC Hearing was conducted on November 5, 2014. No public testimony. Subsequent to the Planning Commission's packet preparation and distribution, it was identified that pages 174, 176, 180, and 195 of the CFP needed to change. The reason for change is to reflect financial prioritization of the Auburn Community Center & Youth /Teen Center (cp0925 cp1412). Also, pages 226 and 233 were changed to reflect a revision to the title of an airport project. The PC recommended approval with the revised pages and with the amendment that the Planning Commission recommends that the City study the extension of sidewalks along Auburn Way South, south of Hemlock Street SE for pedestrian safety reasons. Created: November 12, 2014 DI.B Page 65 of 81 Page 1 of 1 DI.0 AuBuRN rrY, r WASH AGENDA BILL APPROVAL FORM Agenda Subject: Date: Activity Center Project CP0607 November 12, 2014 Department: Attachments: Budget Impact: Planning and Development No Attachments Available $0 Administrative Recommendation: For discussion only. Background Summary: In 2008 the City awarded a contract to Christensen, Inc. to serve as General Contractor for the Les Gove Park Activity Center project. In late 2011 the construction project was completed. As part of the contract the building was to obtain a LEED Silver Certification. In order to obtain this certification the architect, general contractor, and all sub - contractors are required to complete and file specific LEED documentation. Christensen, Inc. encountered challenges in completing this documentation because some of the sub - contractors that worked on the project had gone out of business by the time the project was completed. LEED requirements do not allow the General Contractor to complete the documentation on behalf of specialized sub - contractors (e.g. HVAC, lighting, etc.). While the building has been in active use since late 2011, the process to complete the proper documentation took two and a half years to finish since it necessitated finding and enlisting other specialized sub - contractors who had any interest in helping complete the process. In the meantime, the City has withheld final payment of retainage until this matter was resolved. The building now has LEED Silver Certification. Staff is therefore recommending authorization to release final payment and acceptance of the building. PCDC discussed this item during their November 10, 2014 meeting and took action to move this item forward for full City Council consideration. Final payment of this contract is fully budgeted within the original contract sum of $2,896,200.00. No budget adjustments are required. Reviewed by Council Committees: Planning And Community Development, Public Works AUBURN * MORE THAN YOU IMAGINED Page 66 of 81 DI.0 Councilmember: Holman Meeting Date: November 17, 2014 Staff: Tate Item Number: DI.0 AUBURN * MORE THAN YOU IMAGINED Page 67 of 81 DI.D AuBuRN 1YY OF � \VASHENG`O Agenda Subject: Water System Comprehensive Plan Review Department: Public Works AGENDA BILL APPROVAL FORM Attachments: M emorandum Administrative Recommendation: Please see attached memorandum. Date: November 6, 2014 Budget Impact: $0 Background Summary: An electronic version of the Preliminary Draft Water System Comprehensive Plan can be found on the City's website at: http: / /weblink.auburnwa.gov/ External /docview.aspx ?dbid =0 &openfile= true &id = 256143 Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember: Osborne Staff: Fenhaus Meeting Date: November 17, 2014 Item Number: DI.D AUBURN * MORE THAN YOU IMAGINED Page 68 of 81 WASHINGTON To: City Council Members Nancy Backus, Mayor From: Susan Fenhaus, Water Utilities Engineer Cc: Kevin Snyder, Director of Community Development and Public Works Ingrid Gaub, Assistant Director of Engineering /City Engineer Randy Bailey, Assistant Director of Public Works Operations Lisa Tobin, Utilities Engineering Manager Date: October 31, 2014 Re: Water System Comprehensive Plan Review Memorandum Engineering Division Introduction The City is in the process of updating the Water System Comprehensive Plan. The final plan will consist of two large binders; one with chapter data and one with appendices. This is a large amount of information to review, especially at one time. We also have a deadline to submit the plan to Washington Department of Health (DOH) that is quickly approaching. We intend to divide the chapters and review the preliminary draft plan in smaller segments. Reviewing the plan in this manner will allow us to meet the DOH deadline. The following review schedule is proposed: Review Chapters 2 -6 in November. These chapters include information on Planning Considerations, Policies & Criteria, Water Requirements, Existing System, and Water Resources. Review Chapters 7 -9 in December. These chapters include information on Water Quality, Water Use Efficiency, and System Analysis. Review Chapters 1, 10 -12 in January. This includes an Introduction chapter and information on Capital Improvements Plan, Financial, and Operations & Maintenance. Appendices will only be included in the final document, unless specific data is requested. A binder with Chapters 2 -6 will be provided for review in November. We will provide additional chapters to insert into the binder for review in December and January. We request council members keep their binder and bring them to future meetings. An electronic version of the Preliminary Draft Water System Comprehensive Plan can be found on the City's website at http: / /weblink. auburnwa. gov /txternal /aocview.aspxrabfa =Ut openfile= truetud= 25b143 1 DI.D Page 69 of 81 DI.E AuBuRN ITY Cdr • \VASH E NGTo Agenda Subject: Capital Project Status Report Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Capital Project Status Report Administrative Recommendation: Background Summary: Date: November 12, 2014 Budget Impact: $0 Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Sweeting Meeting Date: November 17, 2014 Item Number: DI.E AUBURN * MORE THAN YOU IMAGINED Page 70 of 81 CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 ao yea ;uo3 v no r O Z F - K a K w o v o i CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 aopeaw o3 Y -o 0 a . — 'v .t. E v a w v .o o 0 �u ell nsuo3 U!StJ a z o 0 o z o a o O 0 a z a z c i+ T 3 v c c c Y O Project is in suspension until mid November 2014 for material procurement. Finish date adjusted to account for project suspension. Project is in suspension until November 2014 for procurement of signal equipment. Final pay in process. Project Manager c O N E V on Y V Construction t c iZ (p LL 7 ti U 0 Lt.) N -, 7 ti U 0 7 ti Z alaiduao3 o N 0 0 0 0 \o 0 to C' i 23 v m Q 1 • c - > ¢ - > ¢ - v in a ;aiduao3 o 0 0 0 0 0 0 0 0 0 0 0 Total Estimated Costs o o o O c- a m v 1 o M c- 324,267 m kip O m Project Budget ($) Total Budget O O V r-' O o N 7 a, V1 O Ls-, M ,- 324,267 O O 0 0. 0 0 Other 0 O [0 r: c-, V I- N LL 7 co N ry M M Street, Utilities O a) O v V1 `. 7 LO a/ 0 3 M N O a1 o v O, `. Location/Description c E. w `w _ w 2 .a R v, Q N -0 C 9 t L T N E U U E W N j f0 a) N L O N N i p N ,- i o a n E o- c 49 rco 2 g 2 E o y— o' Q' 0 'v 'Q E E,;, N v 0 E v v o E o y 4 0 0o_ s o v '3 o s c r c c c ._v<•- a, a s v y ro c .-- °- 'O c a N =O p a) Q 0 L -O v W E y> v in o U a) H io _a .E 3 rco in in i This project will repair and modify existing sanitary sewer pump station facilities located at: F St SE, R St NE, 22nd St NE, Rainer Ridge, Valley Meadows, 8th St NE, Area 19, North taps, Peasley Ridge, Riverside, and Terrace View to address access, corrosion resistance, site security and new generators where needed. This project includes procuring and installing traffic signal equipment upgrades for existing signals. This project will provide cracksealing along 9.5 miles of arterial and collector streets within the City. L z VZOTd) 8OZTd3 ZZ£Td3 OTbtd3 o z Lo N o0 of DI.E Page 72 of 81 CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 aopeawuo3 06 v u Y a s= a W ell nsuop U�152Q a, ro a z N cc v a% 0 o Q a p 3 p- m V VI 3 iS Project is in suspension until late November 2014 for procurement of the pipe casings. Preconstruction conference scheduled for November 18, 2014. Project is re- advertising for consturction bids. Re -bid opening date is scheduled for November 20, 2014. Contract documents being finalized. Advertise and finish dates adjusted to relect additional time needed to secure permits. Advertise date adjusted to reflect additional time needed to secure BNSF permit. Project to re- advertise for construction bids in the Spring 2015. Consultant design work underway. Project Manager c O E O Y U_ E O Y U_ Yo 'O C O to C Q, a, 3 to 0 ` i E 2 Y U Construction N113 LL Ci ` ¢ , -I o ,--I in eel Z , -I co 2 CI 00 1- N lio a ;aldum) o 0 0 o to a) 0 j w 'p N a° •i- a in ti U O c�-i > z N C =° N u o p m 1- - u o aplduaop o 0 • 0 • 0 • cr, 0 rn o o rn Total Estimated Costs o O l0 N 125,908 �u-, 7 V1 co c-I 2,400,000 384,450 m N c.:' co N ti a Q `-: N Project Budget ($) Total Budget I� 0N N 137,000 01 W co c-I 00 l0 • N 384,450 01 • a, N N 7 `-: N Other O = v1 ro v, N O BU, M LL O T O b0 ^ T3)':' O C cn u 0 0 Street, Utilities 0 ,--. 0 ,--. 0 0 n O , 0 N D " O u O f0 c-i N l0 0 O v 7 `. v1 `- 7 `. 0 O ^ O ti `. W ,--. N ro M N LO ,--. N ro 7 N O ,--. O N cr, v n ` n .2 O1 In N 0 ,--. 0 ,--- c-I O v 00 N L O O m O N m N N. `. 7 CO `. Location/Description This project will address utility crossings of the BNSF right -of -way that will be affected by the 3rd rail line that BNSF /Sound Transit plan to building in 2015. The project will also replace a storm drain pipe adjacent to the railroad tracks at 37th Street. This project will mitigate flooding issues at 307 Oravetz Place SE. This project will construct a new building to house a standby generator and disinfection equipment. This project will rehabilitate Well 1 so that it can function at full capacity and complete modifications to the Howard Road Corrosion Control Facility. This project will complete improvements to the rail crossing at 37th Street NW and B Street NW to address safety concerns. This project will replace the 30 -inch storm drainage line along 30th Street NE from the north end of the Airport to the Brannon Park Storm Pump Station to address localized flooding issues. This project will construct a new detention and treatment system for drainage at the M &O Facility and expand and improve the existing decant facility. .° z° a 80£Td7 60tIdD \ZTSJ SI6OdD VO£Td) ZZTTd3 OZ£TdD O z 0 , -I c-I , -I N , -I co , -I 7 , -I V1 , -I l0 , -I DI.E Page 73 of 81 CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 aopeapuo3 lu ell nsuo3 ASat a Z 06 "_ 2 _o z N V � contract aocuments being maimed. Budget and cost numbers updated and corrected. Consultant design work underway. Coordination with communications companies underway. Advertise date adjusted to reflect additional time needed to coordinate with communications companies. Design is underway. T co 0 L T • c 3 v v c v 0 c c to 0 y v • 0 C 6 LL N Project Manager YC o O 2 N co c to C v 3 v, Construction C N u ti C - ti U O ti O z ti o 0 elelduaoD % C nO a) C' i v 'O N Q D U 0 N LL ,-i 4 ti co a1.a1duao3 o m 0 rn 0 o`oo 0 rn Total Estimated Costs o l0 M W v1 t0 c. a M M oo N v1 ,ti o v M a N Gl 1 c-I 0 oo c-I 7 c-1 Project Budget ($) Total Budget T cr T v1 v1 on c. 7 M M oo N v1 ,ti 0 01 M c-1 M I- c-I v1 l0 O N v1 c-1 Other o O ,_, T V ._ v1 C ea C C u C •-• •�^ O ea W 2 O 0= 0 co a-+ o v OO H O N O 'O O O I, ` y LL M Street, Utilities 0 o cr n vJ N M ,--• M N oo jp vN1 N O O U) M E o ,o +E2, t ^ O N N V 7 N N ,--. Gl ^ co N D U/ v N O N V cM-1 Location/Description complete pavement patching and overlay treatments on arterial, collector This project will provide various improvements at the reservoir, including painting, seismic upgrades, and facility modifications. This project will construct storm drainage improvements on Hi -Crest Drive NW. The City is also designing and constructing the relocation of a Lakehaven Utility District (LUD) Watermain that is in conflict with the storm improvements, at LUD's expense. Auburn Wav South Pedestrian This project will construct new sidewalks, street lighting system, landscaped median island, a designated mid -block crosswalk, relocation of existing utility poles, and a u -turn at Fir Street. This project also includes a public education element for pedestrian safety. This project is planned to be constructed concurrent with project CP1119. '° z0 L ZOVIdD S9LOdD 6011d3 8TTTd7 o z c-I co c-I m c-I o N DI.E Page 74 of 81 CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 aopeapuo3 1.0 ell nsu o3 Osseo ± N = V a m o o o m ¢ z v 0_ v ro a ' o 0 C7 Q VI 3 i-, iS tn Final design and right -of -way acquisition underway. Design is underway. Design is underway. Design is underway. Advertise and finish dates adjusted to reflect additional time needed for Consultant design work is underway. Project Manager C v Ln N E V N E N (-) - E 0 J co s 1 Construction L N LL Ci Lo L -I 0 Lo L -I 0 Lo L-1 Q N a -1 2 0 a ;aldwoD c 00 a) 5 �,E a m Q D ,c�-I c g c�-I c co 71 m g ti c -° Q Z a ;alduao3 o Lo rn 0 N 0 0000 0 00 0 Lo coo Total Estimated Costs co 0 N co 7 co" 585,000 1,208,722 Lo 00 00 O 00 N M M Lo c V�1 U) M f0 OM L O d N U) Lc o L d Project Budget ($) Total Budget V1 O O I-1 rI Lo co" 585,000 1,233,574 Lo 00 00 al 0 co 00 0 0 0 O Lo N c- Other O -1 _ vi m 0~ N H Los. 2 7 `--' M N W f--;,.._, .! 0 v p 4/ 0 N -6 O U) O Ly M v • — N 0 0 0 m O H 0 7 Street, Utilities CO O ON U) Ln U) O U) v 00 m M 3 " cM-I Ch ` 0 v) O oo `. Lo 1,233,574 (Water) U) c �/ a, `. O ^ O U) O V c Location/Description and Hemlock Streets from 3 lanes to 5 lanes and includes new sidewalks, street lighting system, bus pull -outs, and improvement of the Hemlock St. This project will complete improvements to the East Ridge Manor storm system in the Lea Hill area. This project will repair or replace asbestos cement water lines along AWN, 49th and B St NW and at the M &O /Parks Maintenance area. This project will complete the widening of S 277th from the intersection of Auburn Way North to L Street NE, This project will be done in phases. The first phase 1A will complete investigation of the Fulmer Wellfield area to determine the required analysis and drilling program needed to utilize the full water rights. Phase 1B will complete a drilling and testing program as well as an alternatives analysis. Phase 2 will complete the physical improvements. '° z° L MUD 9T£TdD 6TZTdD VZZZJ LOT 'ND d z c-I N N N M N • N Lo N DI.E Page 75 of 81 CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 aopeawo3 ;u ell nsuo3 u2! sea ± N 0 a a Y z a z 7 i+ Design is underway. Design is underway. Design is underway. Design is underway. Feasibility study underway. Project Manager C o J - E 2 3 j Ip N m Wickstrom C O F Construction N LL t.0 N D Ln N D Ln N vv Ln �--i Q Q Z a1aiduaop % a) C' i v -a N Ln 71 ,_ Ln ti Ln ti Ln ti T Q 2 a ;aidwo3 o o M 0 C0 m 0 0 N 0 0 M 0 0 N Total Estimated Costs N a, I- V1 00 l0 N O O M 0 Lei 0 co N O O O 0 00 7 333,000 O1 N m M N m Project Budget ($) Total Budget N a, I- V1 7 l0 N O O O oo cn c0 N O O O l0 7 333,000 Ol N m M ,-1 m Other co O — c-I <o M N M -c M LL N Street, Utilities 0 N O a., N v O , Ln 0 N `. l0 > o O E O U, O U, m .2 p ro 0. ( `. Gl - M `. c-I o N vi v 7 `. 330,000 (Storm) m W M i M Zr) Location/Description This project will construct improvements to the intersection of AWS and Riverwalk Drive and complete minor widening and add additional capacity from the MIT Plaza signal to the Dogwood signal. This project will construct conveyance improvements on 17th Street SE from A Street SE to K Street SE and increase the capacity of the existing detention pond located on A Street SE. The project will also replace sewer and water facilities adjacent to the storm drain line. This project will reconstruct the existing signals at C Street SW and Main Street and at Main Street and Auburn Ave. This project will replace and /or repair aging and damaged storm lines throughout the City. This project will conduct a feasibility study for a pedestrian crossing of East Valley Highway (A St SE) and the BNSF rail tracks just north of the White River. ' ° L z MUD ZOZTd7 9Ot1dD Mid) tl6ZZ3 O z 0o N r- N co N m N 0 M DI.E Page 76 of 81 CAPITAL PROJECT STATUS REPORT Date: November 10, 2014 aoppealuo� lu nsu 133 Asa' Construction ale iduao3 ale iduao3 Project Budget ($) CL 0 Location/Description o d • z 0 Z E m O a` 0 V) DI.E v z 8 U 4 0 U 4 Work is underway. Design is underway. For status see CP1402. U/ co V U/ co V Carter a ti v 0 1 ti a v, 0 00 a ti C 4 ti T co 2 o O 0 N O V1 a, LL0 00 N O 0 0 0 N M 176,083 M M 0 L/1 N l0 6,251,033 51,183,130 N l0 c-I 00 al N N 0 0 0 V1 O N M 176,083 L/1 7 N 01 N l0 V1 5,679,245 53,930,381 0^ 0 ^ 0 O vU 0 m O N O N V 0 0^ O 0^ 0 v0 v 0 v O O ° O N N N O O N V This project will complete the reconstruction of the following local roadways: K St NE - East Main to 4th St NE H St SE & 19th St SE - 21ST St SE to 17th St SE 24th St SE - M St SE to R St SE This project will complete the reconstruction of the following local roadways: 3rd St NE between AWN and Auburn Ave, and 200ft east of Auburn Way to D St NE 7th St SE between A St SE and AWS D St SE between AWS and 12th St SE CP1402, 2014 Citywide Pavement Patching and Overlays. 2014 5O5 Program Totals 2014 & 2015 TOTAL 5O5 PROGRAM CPS TOTAL £Z£Tc0 btbtd7 c-I M N M Page 77 of 81 0 no AuBuRN 1TY OF � \VASHENG`O AGENDA BILL APPROVAL FORM DI.F Agenda Subject: Date: Significant Infrastructure Projects by Others - Public Works November 12, 2014 Status Report Department: Attachments: Budget Impact: Public Works Renc-t $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Osborne Staff: Gaub Meeting Date: November 17, 2014 Item Number: DI.F AUBURN * MORE THAN YOU IMAGINED Page 78 of 81 SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT November 12, 2014 (0 0 DI a a, 0 0 c 0 0 (0 c c a) t a) U c T (0 E 0 toc c Vf c c v E v 00 (0 (0 U 0 a) c C a) 0 c U_ 0 a) t 0 a-+ (0 0 E c to U c 00 .N N a) c C U_ 0 Q (0 (0 (0 to _c to cu (0 y t v, ar N � 0 t ;6 02 CD- ("D E N 0 _ Q U (6 aLE ) c • N v • t • 0 N - y U a) v " 0 U CL W H ge 7o• f 81 Status Work is complete. Phase 2 construction which includes the partial demolition of the old building, additional utility work, some remodeling, and improvements on 4th Street NE is underway and on schedule. Work is underway. Contractor has completed the roadway widening and utility work. Remaining work includes some paving to complete re- channelization work, landscaping, and fence installation. Som eof the remaining work is weather dependant. Work is underway but is weather dependant. Only restoration work remains to be completed but is weather dependant. Only restoration work remains to be completed but is weather dependant. Overlay is planned for Spring 2015 Work is underway; however, sewer installation is on hold due to a gas line relocation. Only restoration work remains to be completed but is weather dependant. Overlay is planned for Spring 2015 Date Per Applicant Nov. 2014 Summer 2015 Spring 2015 Spring 2015 Dec. 2014 Spring 2015 Spring 2015 Spring 2015 Permit(s) Issued a) a) a) a) a) a) a) a) Length v) ■ O a) c a (1) o o . m a) Q a) z 0 3,800 Feet 400 Feet Unknown 1000 Feet 300 feet w O Location /Description This project will replace the Reddington Levee from approximately 26th St NE to 43rd Street NE. This project will include roadway and utility improvements to support the new Auburn High School. Improvements include modifications to Storm, Water and Sanitary Sewer mainlines and roadway improvements on Main Street and 4th Street NE. This project will complete half street roadway improvements on 124th Ave SE from SE 304th St. north to approximately SE 290th St. for the 3rd phase of the Verdana (Bridges) Plat development that is in Kent. This project will complete half street roadway improvements on S 300th Street from 58th Place S. to approximately 62nd Ave. S for the Westridge Plat development on the west hill. This project will replace bare steel gas lines found during the relocation efforts associated with the City's AWS and M Street Intersection improvements. This project will replace steel gas lines. This project will complete half street roadway improvements to support the Hazel Heights development. Improvements include new street lighting and widening of 112th to include a turn lane and sidewalks. This project will complete the installation of a new 6" gas main to service the residential development of Mountain View Estates on Sponsor/ Applicant King County Flood Control District Auburn School District Yarrow Bay Development PNW Holdings LLC. Puget Sound Energy Puget Sound Energy Alpine View LLC Puget Sound Energy F 6 z ci N (n L" l0 N. CO P a a, 0 0 c 0 0 (0 c c a) t a) U c T (0 E 0 toc c Vf c c v E v 00 (0 (0 U 0 a) c C a) 0 c U_ 0 a) t 0 a-+ (0 0 E c to U c 00 .N N a) c C U_ 0 Q (0 (0 (0 to _c to cu (0 y t v, ar N � 0 t ;6 02 CD- ("D E N 0 _ Q U (6 aLE ) c • N v • t • 0 N - y U a) v " 0 U CL W H ge 7o• f 81 AuBuRN \VASH E NGTo Agenda Subject: Action Tracking Matrix Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Matrix Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember: Osborne Meeting Date: November 17, 2014 Date: November 12, 2014 Budget Impact: $0 Staff: Gaub Item Number: DI.G DI.G AUBURN * MORE THAN YOU IMAGINED Page 80 of 81 ca 2 al) U c6 0 U a) a) E E 0 U 0 U d Status Ongoing - Quarterly updates Next Discussion with the full Council. Consultant to complete analysis. Annual Traffic Impact Fee Update will be presented to PWC for review and approval. SR -164 Corridor Plan will be presented at a Council Worksession Meeting in early 2015. Work to complete the repair is being scheduled but is weather dependant. Estimated Completion Date Z Cr c\1 N c-1 ON N Cr %-1 N c-1 LC) LC) %-1 N 0 CO ~ Next PWC Review Date c�-1 0 O\1 %-1 ........ Z Lf1 c1 O cI c�-1 0 NJ M c-1 %-1 111 0 NJ LO N cCl- -1 0 NJ .\-1 c-1 Staff Lead Sweeting Tobin/ Fenhaus C La 0 CZ L CZ CL CZ L CZ CL -0 CZ Item Description Track completed project on the Current Year Active Capital Improvement Projects Map System Development Charges Cost of Service Analysis Transportation Impact Fee Structure Analyses Auburn Way South SR -164 Corridor Plan Review Lea Hill Road Repair C z a co 0 0 w LL Page 81 of 81 Updated: 11/12/2014 1:32 PM