HomeMy WebLinkAbout11-17-2014 PUBLIC WORKS COMMITTEE AGENDA MODIFICATIONCITY OF
AUBU
WASHINGTON
To: Public Works Committee
From: Ingrid Gaub, Assistant Director of Engineering /City Engineer
Memorandum
CC: Mayor
City Clerk
Councilmembers
Kevin Snyder, Community Development & Public Works Director
Jacob Sweeting, Assistant City Engineer
Shelley Coleman, Finance Director
Paula Barry, Assistant Finance Director
Brenda Goodson - Moore, Utility Billing Customer Care Manager
Date: November 13, 2014
Re: Agenda Modification for the November 17, 2014 Meeting
This modification adds the following item to the agenda:
IV. DISCUSSION ITEMS
H. Auburn Manor Leak Adjustment (Coleman)
1. Quarterly Financial Report (Coleman)
AUBURN * MORE THAN YOU IMAGINED
CITY OF *
AUBURN
WASHINGTON
Interoffice Memorandum
To: Shelley Coleman, Finance Director
From: Brenda Goodson - Moore, Utility Billing Customer Care Manager
CC: Paula Barry, Assistant Finance Director
Date: November 12, 2014
Re: Auburn Manor Leak Adjustment Request
On October 7, 2014, Finance staff met with Public Works, Mayor Backus and Mr. John Sherwood, the
manager at Auburn Manor Mobile Home Park. Mr. Sherwood requested the meeting to discuss the
ongoing high consumption and leak issues at Auburn Manor.
Mr. Sherwood submitted a leak adjustment request on August 14, 2014. On September 3, 2014, a letter
denying the leak adjustment request was sent to Mr. Sherwood's attention, at Auburn Manor. The request
was denied based upon the fact that the technician was unable to obtain a still read on the meter after Mr.
Sherwood notified the tenants at the park not to use the water. The technician indicated in his notes that he
believed that the park still had some type of leak.
Additionally, there were two other large Mobile Home Parks which were also denied a leak adjustment
under the same circumstances.
Per our conversation with Mr. Sherwood, he concurred that the park has additional existing water leaks. He
stated that he and his company, Cal -Am properties, are committed to repairing leaks intermittently as they
are not able to repair their entire system at this time.
Mr. Sherwood is requesting that the City reconsider his leak adjustment request denial and grant him a
sewer credit subsequent to the two repairs most recently made. Mr. Sherwood provided copies of two
repair receipts. One receipt is dated June 2, 2014 for $5,579.03 for repair of a leak in the water line. The
second receipt is dated July 15, 2014 for $4,248.60 for repair of a leak in the water line as well.
The Mayor explained to Mr. Sherwood that a leak adjustment denial appeal would be submitted to the
Finance Director and then on to council committees and full council for consideration.
Please see the attached two adjustment options that may be considered along with policy 100 -52.
Additionally, there were two other large Mobile Home Parks which were also denied a leak adjustment
under the same circumstances.
Page 1 of 11 AUBURN - MORI THAN YOU IMAGINED
Agenda Subject:
Auburn Manor Leak Adjustment Request
Date:
November 12, 2014
Department:
Finance
Attachments:
Memo, Policy, 2 mos adjustment
option, 6 mos adjustment option,
Timeline
Budget Impact: $0
Administrative Recommendation:
Council review Auburn Manor Leak Adjustment Request.
Background Summary:
See attached memo and documents.
Reviewed by Council
❑ Arts Commission
❑ Airport
❑ Hearing Examiner
❑ Human Services
❑ Park Board
❑ Planning Comm.
& Committees:
COUNCIL COMMITTEES:
® Finance
❑ Municipal Serv.
❑ Planning & CD
®Public Works
❑ Other
Reviewed by Departments &
❑ Building ❑
❑ Cemetery ❑
❑ Finance ❑
❑ Fire ❑
❑ Legal ❑
❑ Public Works ❑
❑ Information Services
Divisions:
M &O
Mayor
Parks
Planning
Police
Human Resources
Action:
Committee Approval:
Council Approval:
Referred to
Tabled
E Yes ❑No
E Yes ❑No Call for Public Hearing _ /_ /,
Until / /
Until / /
Councilmember: Osborne
Staff: Coleman
Meeting Date: November 17, 2014
Item Number:
Page 2 of 11
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
UTILITY SERVICE WATER LEAK
ADJUSTMENT
SUBJECT: UTILITY BILLING & COLLECTION
INDEX NUMBER: 100 -52
EFFECTIVE DATE
1/22/13
SUPERSEDES
11/07/11
PAGE
1 of 3
PREPARED BY:
SHELLEY COLEMAN
1.0 PURPOSE
To provide a procedure for the approval, calculation and adjustment of water and sewer charges
(single family & non - single family account classifications) where excessive water consumption
can be attributed to a water leak. For this purpose, a water leak is defined to occur on the
service line between the City water meter and the point where the line enters the building.
2.0 ORGANIZATIONS AFFECTED
3.0 REFERENCES
4.0 POLICY
4.1 Customer must request adjustment in writing by completing a request form located at the
Finance Department in City Hall or the City website. Required information shall include:
a. Name, service address where leak occurred and account number
b. Description of leak and date repaired
c. Copy of repair bill or materials receipts
d. Signature of customer
4.2 Upon receipt of the completed request form, a representative of the City Water Division
will confirm, through visual check of the City meter, that the leak has been repaired.
4.3 A water adjustment may be granted, following confirmation of repair, if the leak is
determined to be on the service line. Finance personnel will adjust the water charge for
no more than two (2) water billing cycles (4 months), if consumption is billed bi- monthly;
or 3 billing cycles (3 months), if consumption is billed monthly. Water adjustments are
limited to a $500 maximum, see section 4.6. Single- family account types will have water
only adjusted. Only non - single family account types are eligible for sewer adjustments.
See section 4.3.1 for sewer adjustments.
4.3.1 A sewer adjustment may be granted for non - single family account types where the
customer's sewer bill is based on the water consumption. Sewer adjustments may be
made for leaks not entering the sanitary sewer. An adjustment to the City sewer and
Metro sewer charges will be considered provided that the Water technician can confirm
that the additional water volume was due to the leak and did not enter the sanitary sewer
system. Following confirmation of repair, Finance personnel will adjust no more than four
Page 3 of 11
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
UTIITY SERVICE WATER
LEAK ADJUSTMENT
INDEX No:
100-52
PAGE
2 of 3
(4) billing cycles (8 months) if water consumption is billed bi- monthly; or 6 billing cycles if
water consumption is billed monthly.
4.4 The consumption used to determine the leak adjustment amount will be the actual
consumption from the same bill cycle of the previous year.
4.4.1 For new owners or renters occupying the residence for Tess than one year, the
consumption used to determine the leak adjustment amount will be one of the following:
a. An average of the water consumption in the three- complete billing
cycles immediately proceeding the bill cycle in which the leak began.
b. In the absence of three complete billing cycles, the water consumption
from the previous occupants for the same billing cycle in the previous
year.
c. If neither of the above is applicable, the system average for the
applicable customer classification will be used.
4.5 One leak adjustment per 12 —month period per account will be authorized. If an additional
adjustment request is submitted for an account in the next or following year(s), the Utility
Accounting Manager will consult with the Water Utility Engineer to determine if the City
will require the customer to complete extensive repairs to the service line and/or fixtures.
4.6 Customers will be eligible for a leak adjustment if the total dollar amount of the adjustment
for both water and sewer is greater than $50.00 (or $25.00 for a water only account), not
to exceed a credit of $500.00 for water only adjustments.
4.7 Leak adjustments shall have the following required approvals:
a. $1,000 or Tess — Utility Customer Care Manager
b. Greater than $1,000 and less that $10,000 — Finance Director
c. Greater than $10,000 — Mayor
4.8 If the customer disputes the decision to deny the adjustment or the approved adjustment
amount exceeds $500.00, he or she may submit a written request to the City of Auburn
Finance Director for an administrative review of the leak adjustment request by the City
Council Public Works Committee. Leak adjustment appeals will be considered by the
Public Works Committee including additional adjustments of 50% of the remaining water
portion over $500.00. Recommendations for leak adjustments made by the Public Works
Committee will be submitted to the full City Council for final consideration and approval.
Leak Adjustment appeals should identify the property, describe the leak and repair, and
state the basis for the request for an administrative review. Pending the decision of this
review, the customer who requests such a review must continue to pay the disputed
charges as billed until the written decision of the Finance Director is provided. A decision
of such an administrative review will be provided within 30 days of receipt of the written
request. Upon the written decision of the Finance Director, if an account has been
incorrectly charged, the account will be adjusted accordingly to cover all billings occurring
Page 4 of 11
ADMINISTRATIVE
POLICY AND PROCEDURE
TITLE:
UTIITY SERVICE WATER
LEAK ADJUSTMENT
INDEX NO:
100 -52
PAGE
3 of 3
during the administrative review and all billings that preceded the date of receipt of the
written request for review, in accordance with City policy. The Finance Director may
approve an adjustment up to $500.00 for customers whose water leaks pose a financial
hardship. Financial hardship requests must include income eligibility documentation. The
Finance Director must receive the written request for an administrative review within 15
days from the date the City posted the adjustment to the account
Page 5 of 11
CITY OF ' -!
AUBURN
WASHINGTON
Utility Billing Adjustments
Multi - Family
Date: 10/17/14
Account #: 034205 -000
Name: Auburn Manor
Service Location: 210 37th St SE
Water $ - Water Consumption Adjustment:
0
City Sewer $ (2,487.42) Sewer Consumption Adjustment:
(1063)
Metro Sewer $ (5,644.53)
Storm Water $ -
Refuse $ -
Yard Waste $ -
Refuse Tax $ -
HHW $ -
Miscellaneous $ -
TOTAL $ (8,131.95)
Explanation for adjustment:
Leak Adjustment. Adjust 2 billing cycles (2 months consumption) for sewer only.
APPROVALS: M F216M
<_ $1,000 - Utilities Customer Care Supervisor Date:
<_ $1,000 - Utilities Customer Care Manager Date:
>$1,000 and <_ $10,000 - Finance Director Date:
>$10,000 - Mayor Date:
POSTED BY:
Date:
Page 6 of 11
CITY OF *J
AUUiu1
WASHINGTON
Utility Account Leak Adjustment
Rates based on Inside City Limits
Multi - Family
Customer Name:
Auburn Manor
Account Number:
034205 -000
Property Address:
210 37th St SE
Consumption that Billed on 7/2/14 I 2626
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
2618.5
2618.5 $
2.34
5.31
$ 6,127.29
$13,904.24
$20,031.53
City Sewer $(1,733.94)
KCSewer $(3,934.71)
Total Adjustment Bill Cycle 1 Total $(5,668.65)
Consumption that Billed on 8/6/14 I 3037 I
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
3029.5
3029.5 $
2.34
5.31
$ 7,089.03
$16,086.65
$23,175.68
City Sewer $ (753.48)
KCSewer $(1,709.82)
Total Adjustment Bill Cycle 2 Total $(2,463.30)
Total City Sewer Adjustment
Total Metro Sewer Adjustment
Total Leak Adjustment on Account
Page 7 of 11
Consumption adjusted to the I 1885
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ I Total
1877.5 $ 2.34 $ 4,393.35
1877.5 $ 5.31 $ 9,969.53
$ 14,362.88
Consumption adjusted to the I 2715 I
previous year same period:
$ (2,487.42)
$ (5,644.53)
$(8,131.95)
Adjusted
City Sewer
Metro
Total
Cons I Unit $ I Total
2707.5
$ 2.34 $ 6,335.55
2707.5 $ 5.31 $ 14,376.83
$ 20,712.38
CITY OF ' -!
AUBURN
WASHINGTON
Utility Billing Adjustments
Multi - Family
Date: 10/17/14
Account #: 034205 -000
Name: Auburn Manor
Service Location: 210 37th St SE
Water $ - Water Consumption Adjustment:
0
City Sewer $ (6,802.38) Sewer Consumption Adjustment:
(2907)
Metro Sewer $ (15,436.17)
Storm Water $ -
Refuse $ -
Yard Waste $ -
Refuse Tax $ -
HHW $ -
Miscellaneous $ -
TOTAL $ (22,238.55)
Explanation for adjustment:
Leak Adjustment. Adjust 6 billing cycles (6 months consumption) for sewer only.
APPROVALS: M F216M
<_ $1,000 - Utilities Customer Care Supervisor Date:
<_ $1,000 - Utilities Customer Care Manager Date:
>$1,000 and <_ $10,000 - Finance Director Date:
>$10,000 - Mayor Date:
POSTED BY:
Date:
Page 8 of 11
CITY OF
WASHINGTON
Utility Account Leak Adjustment
Rates based on Inside City Limits
Multi - Family
Customer Name:
Auburn Manor
Account Number:
034205 -000
Property Address:
210 37th St SE
Consumption that Billed on 3/5/14 I 2006
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
1998.5
1998.5 $
2.34
5.31
$ 4,676.49
$10,612.04
$15,288.53
City Sewer $ (416.52)
KCSewer $ (945.18)
Total Adjustment Bill Cycle 1 Total $ (1,361.70)
Consumption that Billed on 4/2/14 I 2298
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
2290.5
2290.5 $
2.34
5.31
$ 5,359.77
$12,162.56
$17,522.33
City Sewer $ (1,600.56)
KCSewer $ (3,632.04)
Total Adjustment Bill Cycle 2 Total $ (5,232.60)
Consumption that Billed on 5/7/14 I 2249
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
2241.5
2241.5 $
2.34
5.31
$ 5,245.11
$11,902.37
$17,147.48
City Sewer $ (1,270.62)
KCSewer $ (2,883.33)
Total Adjustment Bill Cycle 3 Total $ (4,153.95)
Page 9 of 11
Consumption adjusted to the I 1828
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ 1 Total
1820.5 $ 2.34 $ 4,259.97
1820.5 $ 5.31 $ 9,666.86
$ 13,926.83
Consumption adjusted to the I 1614
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ 1 Total
1606.5 $ 2.34 $ 3,759.21
1606.5 $ 5.31 $ 8,530.52
$ 12,289.73
Consumption adjusted to the I 1706
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ 1 Total
1698.5 $ 2.34 $ 3,974.49
1698.5 $ 5.31 $ 9,019.04
$ 12,993.53
$ (22,238.55)
Consumption that Billed on
I 2218
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
2210.5
2210.5
2.34
5.31
$ 5,172.57
$11,737.76
$16,910.33
City Sewer $ (1,027.26)
KCSewer $ (2,331.09)
Total Adjustment Bill Cycle 4 Total $ (3,358.35)
Consumption that Billed on 7/2/14 I 2626
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
2618.5
2618.5
2.34
5.31
$ 6,127.29
$13,904.24
$20,031.53
City Sewer $ (1,733.94)
KCSewer $ (3,934.71)
Total Adjustment Bill Cycle 5 Total $ (5,668.65)
Consumption that Billed on 8/6/14 I 3037 I
Billed
City Sewer
Metro
Total
Cons I Unit $ 1 Total
3029.5
3029.5
2.34
5.31
$ 7,089.03
$16,086.65
$23,175.68
City Sewer $ (753.48)
KCSewer $ (1,709.82)
Total Adjustment Bill Cycle Total $ (2,463.30)
Total City Sewer Adjustment
Total Metro Sewer Adjustment
Total Leak Adjustment on Account
Page 10 of 11
$ (6,802.38)
$ (15,436.17)
Consumption adjusted to the I 1779
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ 1 Total
1771.5 $ 2.34 $ 4,145.31
1771.5 $ 5.31 $ 9,406.67
$ 13,551.98
Consumption adjusted to the I 1885
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ 1 Total
1877.5 $ 2.34 $ 4,393.35
1877.5 $ 5.31 $ 9,969.53
$ 14,362.88
Consumption adjusted to the I 2715 I
previous year same period:
Adjusted
City Sewer
Metro
Total
Cons I Unit $ 1 Total
2707.5 $ 2.34 $ 6,335.55
2707.5 $ 5.31 $ 14,376.83
$ 20,712.38
Account #: 034205 -000
Name: Auburn Manor
Address: 210 37th St SE
10/31/2003 — Customer received a leak adjustment for $11,317.55
9/28/04- Auburn Manor called to request for a leak adjustment form. They were informed account had
a leak adjustment in October 2003. They will wait until then to request again.
1/31/05- Received request for a leak adjustment.
9/29/05 — Customer received a leak adjustment for $18,933.28
11/21/05 — Auburn Manor submitted additional leak adjustment request.
7/19/10 — Received request for a leak adjustment.
7/20/10 — Per City Service Technician, low flow is moving at a constant rate & not stopping. It looks like
there is another leak.
8/13/10— Request closed. Property Manager did not respond to our requests to schedule a time for
tenants not to use water and to check the meter.
12/20/10 — Received request for a leak adjustment.
2/2/11— Request closed. Request to check meter that leaks have been repaired was denied.
8/15/14 — Received request for a leak adjustment.
8/26/14- Per City Service Technician, low flow meter continues to move & not stop even after all
customers were asked not to use water. Meter is still showing leak exists.
9/3/14 — Denial letter was mailed.
10/6/14— Received a call from John Sherwood regarding denial letter. He disagrees with the denial for a
leak adjustment. Mr. Sherwood believes he has done everything possible to not have tenants use water
during the time meter was checked. He thinks the meter will never stop spinning because it is
impossible to have 100% of the tenants to not use water at the same. Mr. Sherwood also mentioned
that he fixed another leak. He wanted to speak to someone else regarding the decision to deny his leak
adjustment request.
10/16/14— Utilities Manager, Assistant Finance Director, Assistant PW Director and Mayor met with Mr.
John Sherwood to discuss Auburn Manor property and water leaks. Mr. Sherwood requested a formal
appeal before council.
Page 11 of 11
AUBURN •
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: 3rd Quarter 2014 Financial Report
Date: November 5, 2014
Department: Finance
Attachments: Quarterly Financial
Report
Budget Impact: $0
Administrative Recommendation: For discussion only.
Background Summary:
The purpose of the quarterly financial report is to summarize for the City Council the general state of
Citywide financial affairs and to highlight significant items or trends that the City Council should be aware
of. The following provides a high level summary of the City's financial performance. Further detail can be
found within the attached financial report.
The 3rd Quarter status report is based on financial data available as of October 17, 2014 for the period
ending September 30, 2014. Sales tax information represents business activity that occurred through
July 2014.
General Fund:
The General Fund is the City's largest fund and is used to account for the majority of City resources and
services except those required by statute or to be accounted for in another fund.
Through September 2014, General Fund revenues totaled $41.3 million and were sufficient to support
total General Fund expenditures of $40.7 million. General Fund revenues exceed budget by $2.3 million,
or 5.9% primarily due to increases in retail sales tax collections, building permit revenues, and
development services fees.
General Fund expenditures through September totaled $40.7 million and are $3.4 million, or 7.7% under
budget. The year to date underspend is a result of many factors including staff vacancies, continued
vigilance in monitoring general spending, and underspend of contingency funds. Through September
2014, payments to SCORE have decreased by $1.3 million compared to the same period in 2013. The
majority of this reduction in expenditures is due to reduced monthly payments for incarceration services
(current year monthly payments are based upon prior year City inmate counts). In addition, the annual
payment to King County District Court for municipal court services was $550,000 lower than budgeted for
the year.
Year to date, 4,348 pet licenses have been sold resulting in $114,330 in revenue. For the same period in
2013, 3,876 licenses were sold resulting in $116,920 in revenue.
Enterprise Funds:
The City's seven enterprise funds account for operations with revenues primarily provided from user fees,
charges or contracts for services.
At the end of the third quarter, the Water fund's net operating income increased to $1,289,500 and
compares to income of $517,000 the previous year. The Sewer fund ended the quarter with $98,900 net
operating income compared to an operating loss of $497,800 the previous year; the Sewer -Metro Utility
ended the quarter with operating income of $94,900 compared to operating income of $61,900 the
previous year; and the Stormwater Utility ended the quarter with operating income of $1,098,900 and
compares to operating income of $813,500 the previous year.
AUBURN * MORE THAN YOU IMAGINED
Page 1 of 24
Agenda Subject: 3rd Quarter 2014 Financial Report
Date: 11/5/2014
The Cemetery ended the third quarter with net operating income of $3,600 compared to operating income
of $60,500 the previous year. The difference is due primarily to water costs, which are being charged to
the Cemetery Fund in 2014 but were not in 2013 or before.
Internal Service Funds:
Internal Service Funds provide services to other
City departments and include functions such as
Insurance, Worker's Compensation, Facilities, Innovation and Technology, and Equipment Rental. All
funds have sufficient revenues to cover year to date expenditures.
Investment Portfolio:
The City's total cash and investments at the end
million at the end of Q2 -2014.
Q3 -2014 was $117.7 million, and compares to $119.4
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
• Arts Commission COUNCIL COMMITTEES:
• Building ❑ M &O
• Airport Finance
• Cemetery ❑ Mayor
❑ Hearing Examiner • Municipal Serv.
►1 Finance ❑ Parks
❑ Human Services • Planning & CD
• Fire ❑ Planning
❑ Park Board Public Works
• Legal ❑ Police
❑ Planning Comm. • Other
• Public Works • Human Resources
• Information Services
Action:
Committee Approval: •Yes • No
Council Approval: •Yes • No Call for Public Hearing /_ /_
_
Referred to Until /_/
Tabled Until
/
/
Councilmember: Wales
Staff: Coleman
Meeting Date: November 17, 2014
Item Number:
Page 2 of 24
Quarterly Financial Report
Through Q3 2014
General Fund
Summary of Sources and Uses
2014
2013
2014 YTD Budget vs. Actual
Annual
Budget
YTD Budget
YTD Actual
YTD Actual
Favorable (Unfavorable)
Amount Percentage
Operating Revenues
Property Tax
15,699,417
8,590,600
8,671,476
7,960,868
80,876
0.9 %
Sales Tax
13,048,552
9,562,400
10,232,931
9,233,567
670,531
7.0 %
Sales Tax - Annexation Credit
1,404,590
1,020,300
1,353,361
1,236,641
333,061
32.6 %
Criminal Justice Sales Tax
1,231,185
905,500
1,220,359
1,117,505
314,859
34.8 %
Brokered Natural Gas Tax
303,008
248,800
225,727
221,202
(23,073)
(9.3) %
City Utilities Tax
3,203,673
2,444,400
2,583,403
2,500,608
139,003
5.7 %
Admissions Tax
365,427
277,000
242,304
241,141
(34,696)
(12.5) %
Electric Tax
3,373,905
2,608,600
2,676,062
2,529,525
67,462
2.6 %
Natural Gas Tax
1,213,919
1,076,400
1,016,345
914,644
(60,055)
(5.6) %
Cable TV Franchise Fee
816,000
608,200
662,669
637,051
54,469
9.0 %
Cable TV Franchise Fee - Capital
62,310
46,900
47,420
47,254
520
1.1 %
Telephone Tax
2,042,737
1,495,500
1,369,114
1,326,474
(126,386)
(8.5) %
Garbage Tax (external)
96,261
72,400
79,933
74,608
7,533
10.4 %
Leasehold Excise Tax
50,754
32,200
27,111
19,685
(5,089)
(15.8) %
Gambling Excise Tax
250,237
192,200
211,463
201,330
19,263
10_0 %
Taxes subtotal
43,161,975
29,181,400
30,619,679
28,262,103
1,438,279
4.9 %
Business License Fees
203,015
106,700
107,374
116,156
674
0.6 %
Building Permits
1,169,160
843,200
1,164,856
1,684,253
321,656
38.1 %
Other Licenses & Permits
528,072
384,600
501,420
532,254
116,820
30.4 %
Intergovernmental (Grants, etc.)
4,982,364
3,669,945
3,690,117
3,565,555
20,171
0.5 %
Charges for Services:
General Government Services
94,783
74,900
80,975
85,384
6,075
8.1 %
Public Safety
580,449
435,600
382,509
16,521
(53,091)
(12.2) %
Development Services Fees
738,881
599,600
910,625
868,072
311,025
51.9 %
Culture and Recreation - (1)
2,047,549
1,769,700
1,871,665
725,425
101,965
5.8 %
Fines and Forfeits
1,562,575
1,194,100
1,040,512
1,073,569
(153,588)
(12.9) %
Fees /Charges /Fines subtotal
11,906,848
9,078,345
9,750,053
8,667,190
671,708
7.4 %
42,230
31,100
29,470
35,163
(1,630)
(5.2) %
Interests and Other Earnings
Rents, Leases and Concessions - (1)
543,150
475,800
587,800
253,885
112,000
23.5 %
Contributions and Donations
30,000
21,400
35,531
37,648
14,131
66.0 %
Other Miscellaneous - (1)
113,200
87,700
129,929
47,398
42,229
48.2 %
Transfers In
123,000
123,000
121,097
193,548
(1,903)
(1.5) %
Insurance Recoveries - Capital & Operating
25,000
18,900
65,375
126,850
46,475
245.9 %
Other Revenues subtotal
876,580
757,900
969,200
694,492
211,300
27.9 %
55,945,403
39,017,645
41,338,932
37,623,785
2,321,287
5.9 %
Operating Expenditures
Council & Mayor
718,926
531,476
557,961
764,833
(26,485)
(5.0) %
Administration
875,639
656,729
511,602
0
145,127
22.1 %
Community & Human Services
1,379,335
1,068,000
689,430
687,547
378,570
35.4 %
Municipal Court & Probation
1,870,966
1,806,074
1,198,451
505,054
607,623
33.6 %
Human Resources
1,557,163
1,128,200
908,539
1,017,520
219,661
19.5 %
Finance
1,369,895
1,071,900
899,315
907,409
172,585
16.1 %
City Attorney
1,880,945
1,298,809
1,232,988
1,385,238
65,822
5.1 %
Community Development
4,069,107
2,969,806
2,814,196
2,796,866
155,610
5.2 %
Jail - SCORE
5,786,100
3,649,625
3,439,293
4,704,763
210,332
5.8 %
Police
21,893,036
16,236,000
15,115,068
14,215,450
1,120,932
6.9 %
Public Works
2,656,777
1,966,500
1,945,676
2,026,435
20,824
1.1
Parks, Arts & Recreation - (1)
9,539,253
7,167,011
7,332,550
6,063,767
(165,539)
(2.3) %
Streets
3,306,718
2,259,100
2,258,289
1,919,545
811
0.0 %
Non - Departmental
3,331,207
2,335,205
1,834,182
1,506,257
501,024 21.5 %
Tot& Operating Expenditures
60,235,066
44,144,435
40,737,539
38,500,684
3,406,896' 7.7 %
(1) Through December 31, 2013, Golf Course revenues and expenditures were reported under Fund 437. Effective
January 1, 2014, Golf Course revenues and expenditures are now reported in the General Fund (above). Therefore,
when comparing 2014 General Fund actuals to prior year, it is important to recognize this change.
Page 3 of 24
Quarterly Financial Report Through Q3 2014
Overview
This financial overview reflects the City's overall financial position for the fiscal period ending
September 30, 2014 and represents financial data available as of October 17, 2014. The
budgeted revenues and operating expenditures are primarily based on the
collection /disbursement average for the same period of the two years prior.
Through the first three quarters of 2014, General Fund revenues totaled $41.3 million and
compares to year to date budget of $39.0 million and collections of $37.6 million for the same
period last year. Revenues year to date are sufficient to cover General Fund expenditures. Some
highlights through Q3 -2014 include:
- Sales Tax revenue totals $10.2 million and exceeds budget by 7.0% or $671,000.
- Criminal Justice Sales Taxes and Sales Taxes from Annexation exceed budget
expectations by $648,000 through the third quarter of 2014.
- Fees /Charges /Fines total $9.8 million and exceed budget by $672,000 primarily due to
stronger than budgeted revenues from development activity.
- Rents, Leases, and Concessions total $589,000 and exceed budget by $112,000
primarily due to increased bookings at City facilities, most notably at the Senior Center
and Game Farm Park.
General Fund expenditures through the first three quarters of 2014 total $40.7 million and
compare to a budget of $44.1 million. Due to an accounting change effective January 1, 2014 all
revenues and expenditures related to the Auburn Golf Course are now reported in the General
Fund. Therefore, it is important to recognize this shift when comparing 2014 performance to
prior year performance. After adjusting for the Golf Course expenditures through September of
2013 in the amount of $1.1 million, the year to date General Fund expenditures are running
2.8% higher than the same period the year prior.
$ 50.0
$45.0
$ 40.0
$35.0
c $30.0
0
E $25.0
$20.0
$15.0
$10.0
$5.0
$0.0
Page 4 of 24
General Fund
Year to Date Revenues vs. Expenditures
❑ 2014 Budget
❑ 2014 Actual
Revenues Expenditures
2
Quarterly Financial Report Through Q3 2014
Revenues
The combined total of property tax, sales /use tax, utility tax, gambling, and admissions tax
provides approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections to date total $8.7 million and compare to a budget of $8.6 million, and
are in line with 2014 expectations. The majority of property tax revenues are collected during
the months of April and October, coinciding with the due dates for the County property tax
billings.
$18.0
$16.0
$14.0
$12.0
2 $10.0
0
$8.0
$ 6.0
$4.0
$2.0
Property Taxes
2014 budget
�- -2014 actual to date
2013 actual
$0.0 1r••4
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
1
i
Page 5 of 24
3
Quarterly Financial Report Through Q3 2014
Sales tax distributions Citywide total $11.5 million of which $10.2 million was distributed to the
General Fund and $1.3 million was distributed to the Local Street Fund (SOS) program.* Year to
date Sales Tax revenue collections in the General Fund exceed budget expectations by $671,000,
or 7.0 %.
$14.0
$12.0
$10.0
$ 8.0
$ 6.0
$4.0
$2.0
$0.0
Sales & Use Tax
(Net of Revenue from Construction)
2014 budget
-- -2014 actual to date
2013 actual
7 ,...-
17
7 ..-----
/----''---
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
* Per 2013 -2014 budget, Local Street Fund (Fund 103) street repairs are funded from sales taxes on
construction. Total transferred in through Q3 -2014 was $1,299,177. The graphic above presents sales taxes
under the current policy.
The following table breaks out the City's base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation, by major business sector.
4
Page 6 of 24
Quarterly Financial Report
Through Q3 2014
Comparison of Sales Tax Collections by SIC Group
September -2014
Component Group
2013
Actual
2014
Actual
Change from 2013
Amount Percentage
Construction
1,253,470
1,299,177
45,707 3.6
Manufacturing
455,540
866,808
411,268 90.3
Transportation & Warehousing
28,716
30,851
2,136 7.4
Wholesale Trade
956,449
889,379
(67,070) (7.0)
Automotive
2,346,460
2,449,526
103,066 4.4
Retail Trade
3,136,407
3,438,556
302,149 9.6
Services
2,271,279
2,464,157
192,879 8.5
Miscellaneous
44,144
91,121
46,978 106.4
YTD Total
10,492,464
11,529,575
1,037,111 9.9
As the table shows, sales tax revenues collected through the first three quarters of 2014 exceed
prior year collections by $1,037,000, or 9.9 %. The business sectors showing the largest increase
in revenues compared to 2013 are the manufacturing and retail trade categories.
Total sales tax revenue on construction, which is transferred to the Local Street Fund (Fund 103)
for local street repair and maintenance, totals $1,299,177 year to date and exceeds budget by
$46,000, reflecting increased commercial and residential construction activity throughout the
City.
2
0
Page 7 of 24
$2.0
$1.8
$1.6
$1.4
$1.2
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Sales Tax on Construction Transfer
2014 budget
2014 actual to date
2013 actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
5
Quarterly Financial Report Through Q3 2014
Utility Taxes consist of interfund taxes on City utilities (Water, Sewer, Storm and Solid Waste)
and taxes on external utilities (Electric, Natural Gas, Telephone and Solid Waste). Utility taxes
collected through the first three quarters of 2014 total $7.7 million and compare to $7.3 million
collected in the same period last year.
$12.0 -
$10.0 -
$8.0 -
O $ 6.0
$4.0
$2.0
$0.0
Utility Tax
2014 budget
-2014 actual to date
2013 actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
As shown in the table below, utility tax revenues year to date are in line with budget
expectations of $7.7 million.
Utility Tax by Type
September -2014
Month
2013
Actual
2014 2014
Budget Actual
2014 vs. 2013 Actual
2014 vs. Budget
Amount Percentage
Amount Percentage
City Interfund Utility Taxes
2,500,608
2,444,400 2,583,403
82,795 3.3 %
139,003 5.7 %
Electric
2,529,525
2,608,600 2,676,062
146,537 5.8 %
67,462 2.6 %
Natural Gas
914,644
1,076,400 1,016,345
101,701 11.1 %
(60,055) (5.6) %
Telephone
1,326,474
1,495,500 1,369,114
42,640 3.2 %
(126,386) (8.5) %
Solid Waste (external)
74,608
72,400 79,933
5,326 7.1 %
7,533 10.4 %
YTD Total
7,345,859
7,697,300 7,724,857
378,998 5.2 %
27,557 0.4
Annual Total 9,540,139 9,930,495
6
Page 8 of 24
Quarterly Financial Report
Through Q3 2014
Cable TV Franchise Fees, which are collected quarterly, total $663,000 and exceed budget by
$54,000 or 9.0 %.
c
EP,
0
1-
I—
$900
$800
$700
$600
$500
$400
$300
$200
$100
$0
Cable TV Franchise Fee
2014 budget
2014 actual to date
2013 actual
1st Quarter
2nd Quarter
3rd Quarter 4th Quarter
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and business licenses make up 80% of the annual
budgeted revenue in this category.
Total building permit revenues collected through September total $1.2 million and compare to
budget of $843,000. Building permits issued through September total 662 compared to 751
during the same period last year. Major projects contributing to building permit revenues this
quarter include building permits for several housing developments including Lakeland Hills
Estates, Edgeview, Auburn 40 PUD, and Kendall Ridge.
7
Page 9 of 24
Quarterly Financial Report Through Q3 2014
0
$2.2
$2.0
$1.8
$1.6
$1.4
$1.2
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Building Permits
2014 budget
2014 actual to date
2013 actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Note: The spike seen in February 2013 (above) includes revenues for the Auburn High School Reconstruction
and Modernization project.
Business License revenues collected through September total $107,000, and are in line with
budget expectations. The graphic on the following page reflects the timing of payments by
business owners, where the majority of business license payments are collected during the first
two months of the year and the last month of the year.
8
Page 10 of 24
Quarterly Financial Report Through Q3 2014
$240
$220
$200
$180
$160
$140
$120
o $100
I-
$80
$60
$40 •
$20
$0
Business Licenses
2014 budget
2014 actual to date
2013 actual
. jAvoilsollig
I
t
t
it
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Intergovernmental revenues include Grants (Direct & Indirect Federal, State and Local), state
shared revenues and compact revenue from the Muckleshoot Indian Tribe (MIT). Collections to
date total $3.7 million and are in line with budget expectations.
Intergovernmental
September -2014
Revenue
2013
Actual
2014 2014
Budget Actual
2014 vs. 2013 Actual
2014 vs. Budget
Amount % Change
Amount % Change
Federal Grants
46,901
191,300 90,084
43,183 92.1 %
(101,216) (52.9) %
State Grants
105,943
228,500 67,921
(38,022) (35.9) %
(160,579) (70.3) %
Interlocal Grants
58,486
15,700 9,652
(48,834) 0.0 %
(6,048) (38.5) %
State Shared Revenue
2,887,749
2,781,850 3,022,691
134,943 4.7 %
240,841 8.7 %
Muckleshoot Casino Emerg.
437,462
445,800 444,667
7,205 1.6 %
(1,134) (0.3) %
Intergovernmental Service
29,015
6,795 55,102
26,087 89.9 %
48,307 710.9 %
YTD Total
3,565,555
3,669,945 3,690,117
124,562 3.5 %
20,171 0.5 %
State shared revenue includes $1,478,789 in Streamlined Sales Tax Mitigation payments.
9
Page 11 of 24
Quarterly Financial Report Through Q3 2014
Charges for Services consist of general governmental services, public safety, development service
fees and cultural & recreation fees. Collections to date total $3.2 million and compare to a
budget of $2.9 million.
General governmental revenues through Q3 -2014 exceed year to date budget by $6,000 —
primarily due to timing of payments from local jurisdictions that contract services through the
City of Auburn, as well as increased revenues for passport services.
Public safety revenues collected year to date total $383,000 and compare to a budget of
$436,000. Public Safety revenues primarily consist of revenues generated for Police Officer extra
duty overtime, where officers are contracted for services and reimbursement is made by the
hiring contractor. Effective this year, the expenditures for Police Officer extra duty overtime are
no longer netted against the revenues for this service, which is why the collections this year are
significantly higher than collections reflected in the prior year.
Development services fee collections, which primarily consist of plan check fees, exceed budget
by $311,000 year to date. Total plan check fees collected in the third quarter of 2014 total
$196,000 and compare to $141,000 collected during the third quarter of last year. This quarter's
plan check revenues include fees related to several commercial projects, including a storage
facility, a wedding venue and a project at the Outlet Collection. Plan check revenues also
include plans for several housing developments — most notably Edgeview and Sonata Hill.
Culture and recreation revenues exceed budget by $102,000 or 5.8 %, reflecting increased
activity from recreational classes and City special events. A significant factor in the year- over -year
increase seen in culture and recreation revenues is a change in accounting, whereby Golf Course
revenues and expenditures are now reported within the General Fund. Revenues included in this
category include golf lessons and green fees.
Charges for Services by Type
September -2014
Revenue
2013
Actual
2014
Budget
2014
Actual
2014 vs. 2013 Actual
2014 vs. Budget
Amount
Percentage
Amount
Percentage
General Government
85,384
74,900
80,975
(4,409)
(5.2) To
6,075
8.1
Public Safety
16,521
435,600
382,509
365,988
2,215.2 To
(53,091)
(12.2) To
Development Services
868,072
599,600
910,625
42,553
4.9 To
311,025
51.9 To
Culture & Recreation
725,425
1,769,700
1,871,665
1,146,240
158.0 To
101,965
5.8
YTD Total
1,695,403
2,879,800
1 3,245,775
1,550,372
91.4 To
365,975
12.7 To
10
Page 12 of 24
Quarterly Financial Report Through Q3 2014
$L4 -
$1.2 -
$1.0 -
$0.4 -
$ 0.2
$ 0.0
Development Service Fees
b. 2014 budget
■2014 actual to date
2013 actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
c
0
$2.2
$2.0
$1.8
$1.6
$1.4
$1.2
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Culture & Recreation
2014 budget
2013 actual
■11■2014 actual to date `♦
•
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Note: The 2014 budget is considerably higher than 2013 actuals due to the accounting change effective
January 1, 2014 where the Golf Course is now included in the General Fund.
11
Page 13 of 24
Quarterly Financial Report
Through Q3 2014
Fines & Penalties include traffic and parking infraction penalties, Redflex photo enforcement
violations, criminal fines (including criminal traffic, criminal non traffic and criminal costs) as well
as non -court fines such as false alarm fines. Total revenue collected to date is $1.0 million and
compares to a budget of $1.2 million.
Fines & Forfeits by Type
September -2014
Month
2013
Actual
2014
Budget
2014
Actual
2014 vs. 2013 Actual
2014 vs. Budget
Amount
Percentage
Amount
Percentage
Civil Penalties
14,572
11,800
13,115
(1,457)
(10.0) %
1,315
11.1
Civil Infraction Penalties
343,146
515,600
368,220
25,075
7.3 %
(147,380)
(28.6)
Redflex Photo Enforcement
436,428
360,300
377,730
(58,698)
(13.4) %
17,430
4.8
Parking Infractions
97,053
137,300
102,962
5,908
6.1 %
(34,338)
(25.0)
Criminal Traffic Misdemeanor
42,131
60,600
39,908
(2,223)
(5.3) %
(20,692)
(34.1)
Criminal Non - Traffic Fines
45,637
69,600
33,951
(11,685)
(25.6) %
(35,649)
(51.2)
Criminal Costs
20,926
9,700
38,366
17,441
83.3 %
28,666
295.5
Non -Court Fines & Penalties
73,678
29,200
66,260
(7,418)
(10.1) %
37,060
126.9
YE Total
1,073,569
1,194,100
1,040,512
(33,057)
(3.1) %
(153,588)
(12.9)
$1.8
$1.6
$1.4
$1.2
c $1.0
0
g.
$0.8
$0.6
$0.4
$0.2
$0.0
Page 14 of 24
Fines & Penalties
2014 budget
-. -2014 actual to date
2013 actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
12
Quarterly Financial Report Through Q3 2014
Effective June 1, 2014, the City no longer contracts with Redflex for photo enforcement services.
Due to the inactivity of the speed zone and red -light cameras, this monthly revenue stream is
expected to be extinguished by the end of the year. The amount collected in September was
$8,000 and compares to monthly average collections of $50,000 when the cameras were fully
operational.
-a
c
o $300 -
I—
Redflex Photo Enforcement
$700
2014 budget
$600 2014 actual to date
2013 actual
$500 -
$400 -
$200 -
$100 -
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Miscellaneous revenues primarily consist of income from facility rentals; other sources within this
category include investment earnings, contributions & donations and other miscellaneous income.
Revenue in this category totals $783,000 and compares to a budget of $616,000. Through the
first three quarters of 2014, rents and leases revenues are $112,000 higher than budgeted
primarily due to stronger than anticipated revenues for facility rentals at Game Farm Park and the
Senior Center. In comparing year- over -year actuals, it is important to note that effective January
1, 2014 golf cart rental revenues are now included in the General Fund and are collected in the
rents and leases revenue category below.
Miscellaneous Revenues by Type
September -2014
Month
2013
Actual
2014 2014
Budget Actual
2014 vs. 2013
2014 vs. Budget
Amount Percentage
Amount Percentage
Interest & Investments
35,163
31,100 29,470
(5,693) (16.2) %
(1,630) (5.2)
Rents & Leases
253,885
475,800 587,800
333,915 131.5 %
112,000 23.5
Contributions & Donations
37,648
21,400 35,531
(2,117) (5.6) %
14,131 66.0
Other Miscellaneous Revenue
47,398
87,700 129,929
82,531 174.1 %
42,229 48.2
YTD Total
374,093
616,000 782,729
408,636 109.2 %
166,729 27.1
13
Page 15 of 24
Quarterly Financial Report
Through Q3 2014
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. Total revenue collected through September is $1.9
million. This exceeds budget and prior year actuals by $1.0 million and $390,000 respectively,
reflecting improvement in the local and regional real estate markets.
Real Estate Excise Tax Revenues
September -2014
Month
2013
Actual
2014
Budget
2014
Actual
2014 vs. 2013
2014 vs. • udget
Amount
Percentage
Amount
Percentage
Jan
113,615
61,300
119,765
6,150
5.4 %
58,465
95.4
Feb
107,485
92,200
208,206
100,721
93.7 %
116,006
125.8
Mar
143,198
98,000
118,578
(24,620)
(17.2) %
20,578
21.0
Apr
124,445
69,100
189,771
65,325
52.5 %
120,671
174.6
May
162,750
89,400
243,472
80,721
49.6 %
154,072
172.3
Jun
177,380
95,800
236,067
58,688
33.1 %
140,267
146.4
Jul
267,976
147,100
305,214
37,238
13.9 %
158,114
107.5
Aug
200,627
112,200
263,573
62,947
31.4 %
151,373
134.9
Sep
183,507
103,600
182,829
(678)
(0.4) %
79,229
76.5
Oct
261,388
260,600
Nov
287,776
138,600
Dec
202,388
132,100
YTD Total
1,480,983
868,700
1,867,475
386,493
26.1 %
998,775
115.0
0
$2.4 -
$2.2 -
$2.0 -
$1.8 -
$1.6 -
$1.4 -
$1.2 -
$1.0 -
$0.8 -
$0.6 -
$0.4 -
$0.2 -
$ 0.0
Page 16 of 24
Real Estate Excise Tax
2014 budget
�- -2014 actual to date
2013 actual
eee
te° ° // ee
/ e//
/..7."
•
e....1., ......,
eee
•
•
•
•
•
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
14
Quarterly Financial Report
Through Q3 2014
Pet Licensing
Year -to -date, 4,348 pet licenses have been sold resulting in $114,300 in revenue. For the same
period in 2013, 3,876 licenses were sold resulting in $116,900 in revenue.
900
800
-E 700
= 600
500
5 400
300
Z 200
100
0
Pet Licenses Issued By Month
2014 vs 2013
C >• c -� uo a >
-`0 u01. '� -�i i Q in O z 0
Month
t 2014 Licenses Issued
— +— 2013 Licenses Issued
2014 Budget Goal: $240,000 or more
Year -to -Date Revenue 2014 (through September) = $114,330
Year -to -Date Licenses 2014 (through September) = 4,348
Year -to -Date Licenses 2013 (through September) = 3,876
License Revenue
$14,000
$12,000
$10,000
$ 8,000
$ 6,000
$ 4,000
$2,000
so
Pet Licensing Revenue By Month
2014
co w
Month
2014 License Revenue
15
Page 17 of 24
Quarterly Financial Report
Through Q3 2014
$250,000
$200,000
$150,000
w
w
ce
C"
J $100,000
$50,000
Cumulative Pet Licensing Revenue & Licenses Issued
2014 vs 2013
C
t0 N
LL
Month
b0
Q
a t
Q) O
✓
12,000
10,000
8,000
6,000
4,000
2,000
Number of Licenses Issued
2014 License Revenue (L)
2014 License Revenue (L)
(Budget Goal: $240,000)
— 2014 Licenses Issued (R)
-- 2013 Licenses Issued (R)
Enterprise Funds
The detailed Working Capital and Fund Balance statements for Enterprise and Internal Service
funds can be found in the Appendix at the end of this report.
At the end of the third quarter, the Water Utility's net operating income increased from
$517,000 in 2013 to $1,289,500 in 2014.
$1,600 -
$1,400 -
$1,200 -
$1,000 -
$800 -
$600 -
$400 -
$200 -
$0
Water Revenues vs Water Sold
2014 vs 2013
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2013 Water Sales ($)
—0— 2014 Water Sales ($)
2013 Water Sold (ccf)
—0— 2014 Water Sold (ccf)
16
Page 18 of 24
Quarterly Financial Report Through Q3 2014
The Sewer Utility ended the quarter with operating income of $98,900 compared to an
operating loss of $497,800 for the same period in 2013. The Sewer -Metro Utility ended the
period with operating income of $94,900 compared to operating income of $61,900 for the
previous year.
The Stormwater Utility ended the quarter with $1,098,900 in net operating income which
compared to operating income of $813,500 for the same period last year.
The Cemetery Fund ended the third quarter with operating income of $3,600 compared to
operating income of $60,500 for the same period last year. During the third quarter of 2014, the
number of interments at the Cemetery totaled 179 (82 burials, 97 cremations) which compares to
172 (82 burials, 97 cremations) for the same period last year.
Cemetery Operating Revenues & Expenditures By Month
2014 vs 2013
$140
$120
$100
$80
v,
1- $60
$40
$20
$o -I
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 Bud. Revenue
+2014 Act. Revenue
2013 Act. Revenue
f 2014 Act. Expenses
v
c
0
2
I-
$1,000
$900
$800
$700
$600
$500
$400
$300
$200
$100
$o
Cumulative Cemetery Revenues & Expenditures
2014 vs 2013
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 Bud. Revenue
t 2014 Act. Revenue
2013 Act. Revenue
t 2014 Act. Expenses
17
Page 19 of 24
Quarterly Financial Report Through Q3 2014
Internal Service Funds
Operating expenditures within the Insurance Fund represents the premium cost -pool that will be
allocated monthly to other City funds over the course of 2014. As a result, this balance will
gradually diminish each month throughout the year.
No significant variances are reported in the Worker's Compensation, Facilities, Innovation &
Technology, or Equipment Rental Funds. All funds have sufficient revenues to cover year -to -date
expenditures.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http: / /www.auburnwa.gov /. For any questions about this report please
contact Shelley Coleman at scolemanPauburnwa.gov.
18
Page 20 of 24
Investment
Type
State Investment Pool
KeyBank Money Market
US Treasury
FFCB
FHLB
LAKUTL
Total Cash & Investments
Investment Mix
State Investment Pool
KeyBank Money Market
US Treasury
FFCB
FHLMC
LAKUTL
Page 21 of 24
City of Auburn
Investment Portfolio Summary
September 30, 2014
Purchase
Date
Various
Various
05/04/1990
4/11/2013
2/19/2014
9/25/2013
% of Total
89.6%
5.8%
0.0%
2.5%
1.7%
0.2%
100.0%
Purchase
Price
$ 105,469,219
6,843,540
57,750
3,000,000
2,047,200
235,919
$ 117,653,628
Maturity Yield to
Date Maturity
Various 0.10%
Various 0.00%
05/15/2016 5.72%
4/11/2016 0.43%
11/19/2018 1.98%
11/1/2017 1.90%
0.140%
Summary
Current 6 -month treasury rate
Current State Pool rate
KeyBank Money Market
Blended Auburn rate
0.04%
0.10%
0.00%
0.14%
SALES TAX SUMMARY
SEPTEMBER 2014 SALES TAX DISTRIBUTIONS (FOR JULY 2014 RETAIL ACTIVITY)
1
NAILS
CONSTRUCTION
2013 Annual Total 2013 VTD
2014 YTD
VTD
(Nov'12- 00013) (Nov '12 - 4013) (Nov .13- 71101'14) % DI80
236 Construction of Buildings
237 Heavy and Civil Construction
238 Specialty Trade Contractors
TOTAL CONSTRUCTION
Overall Change from Previous Y
949,102
166,874
826,744
1,942,720
593,884
71,364
588,222
1,253,470
652,751
104,326
542,100
1,299,177
45,707
NAICS
AUTOMOTIVE
2013 Annual Total
2013 YTD
2014 YTD
(Nov'12 -00013) 040812 - 40 013) (Nov '13- Jul 14) %0080
9.9% 441
46.2% 447
- 7.8%
NAILS
MANUFACTURING
2013 Annual Total 2013 VTD
2014 YTD
VTD
(Nov '12- 08013) (Nov '12 - J0113) (Nov '13- Jul '14) %DIM
311 Food Manufacturing
312 Beverage and Tobacco Products
313 Textile Mills
314 Textile Product Mills
315 Apparel Manufacturing
316 Leather and Allied Products
321 Wood Product Manufacturing
322 Paper Manufacturing
323 Printing and Related Support
324 Petroleum 884 Coal Products
325 Chemical Manufacturing
326 Plasfics and Rubber Products
327 Nonmetallic Mineral Products
331 Primary Metal Manufacturing
332 Fabricated Metal Product Manuf
333 Machinery Manufacturing
334 Computer and Electronic Produc
335 Electric Equipment, Appliances
336 Transportation Equipment Man
337 Furniture and Related Products
339 Miscellaneous Manufacturing
TOTAL MANUFACTURING
Overall Change from Previous Yaw
1,836
7,670
272
3,435
280
11
72,780
3,442
26,277
9,762
8,995
9,566
20,455
717
13,135 b
25,232
13,545
1,251
350,172
24,852
30,699
824,385
1,308
5,635
201
3,017
268
7
57,801
2,658
18 207
7,028
6,442
6,915
14,460
592
6,794
15,548
10298
1,089
256,922
18,074
22275
455,540
2,654
6,142
197
2,518
237
7
57,779
3,712
28,677
7,488
3,986
7,583
13,993
1,416
25,992
15,644
12714
797
629,795
17,480
27,997
888,808
102.9%
9.0%
- 1.9%
- 16.6%
- 11.4%
- 5.5%
0.0%
39.7%
57.5%
65%
- 38.1%
9.7%
- 3.2%
139.1%
282.6%
0.6%
23.5%
- 26.8%
145.1%
- 3.3%
25.7%
90.3%
NAILS
2013 Annual Total 2013YTD 12,014 YTD VTD
TRANSPORTATION AND WAREHOUSING (Nov 12-00013) (Nov '12- JUT13) ( '13- 7101'14) %DI80
481 Air Transportation
482 Rail Transportation
484 Truck Transportation
485 Transit and Ground Passengers
488 Transportation Support
491 Postal Service
492 Couriers and Messengers
493 Warehousing and Storage
TOTAL TRANSPORTATION
Overall Change from Previous Year
0
9,552
-3,489 a
93
27,757
863
1,272
9,648
45,898
0
8,604
-4,937 a
93
17,490
655
1,001
5,809
28,718
0
3,977
3,291
4
19,325
631
671
2,953
30,851
2-_738
N/A
- 53.8%
- 166.7%
- 95.9%
10.5%
- 3.8%
- 33.0%
- 49.2%
7.4%
NAICS ' WHOLESALE TRADE
2013 Annual Total 2013YTD 2014YTD VTD
(Nov '12- 00013) (Nov '12- 78113) (Nov '13 -Jul '14) % DM
423 Wholesale Trade, Durable Goods
424 Wholesale Trade, Nondurable
425 Wholesale Electronic Markets
TOTAL WHOLESALE
Overall Change from Previous Y
1,111,249
163,774
4,384
1279,407
831,213
121,438
3,798
958,449
a. WA State Dept of Revenue audit adjustment to sales tax returns for period Jan 2013 (adjustment: - $11,382).
b. WA State Dept of Revenue audit adjustment to sales tax returns for period May 2013 (adjustment -$30,493).
c. WA State Dept of Revenue audit adjustment to sales tax returns for period March 2014 (adjustment - $45,145).
d. WA State Dept of Revenue audit adjustment to sales tax returns for period April 2014 (adjustment: $10,242).
09/23/14
Prepared by Auburn Finance Department
Page 22 of 24
758,585
128,756
2,038
889,379
- 8,,077
- 8.7%
6.0%
-46.3%
-7.0%
Motor Vehicle and Parts Dealer
Gasoline Stations
TOTAL AUTOMOTIVE
Overall Change from Prev1008 Yaw
2,899,545
236,015
3,135,559
2,166,473
179,986
2,348,480
2263,012
186,513
2,449,528
108065
tl 4.5%
3.6%
4.496
NAILS
RETAIL TRADE
2013 Annual Total
2019 YTD
2014 YTD
(Nov '12 -00t 13) (4 08 12 - 70113) (Nov '13 - 7101'14) %0080
442 Furniture and Home Furnishings
443 Electronics and Appliances
444 Building Material and Garden
445 Food and Beverage Stores
446 Health and Personal Care Store
448 Clothing and Accessories
451 Sporting Goods, Hobby, Books
452 General Merchandise Stores
453 Miscellaneous Store Retailers
454 Nonstore Retailers
TOTAL RETAIL TRADE
Overall Change from Previous Year
235,036
173,552
446,976
335,409
173,874
889,410
125,040
974,130
548,688
316,455
4218,570
174,342
130,520
333,749
245,666
132,599
646,219
90229
738,740
403,216
241,127
3,138,417
178,076
194,124
365,425
257,712
144,146
742,048
161,403
720,944
413,147
261,531
3,438,558
302,849
2.1%
48.7%
95%
4.9%
8.7%
14.8%
78.9%
O 24%
2,5%
85%
9.6%
NAILS
SERVICES
2013 Annual Total
2013 YTD 2014 YTD VTD
(Nov '12-00['13) (Nov12- 70113) (Nov 13- Jul' 14) % 0080
51* Information
57 Finance and Insurance
57 Real Estate, Rental, Leasing
541 Professional, Scientific, Tech
551 Company Management
56* Admin. Supp., Remed Svcs
611 Educational Services
62 Health Care Social Assistance
71* Arts and Entertainment
72 Acoomodation and Food Svcs
81* Other Services
92 Public Administration
445,827
91,439
278,919
183,904
76
336269
50,183
32,608
148,530
979254
394,645
112,629
TOTAL SERVICES
Overall Change from Previous Y
3,054,283
325,768 366,007
69,833 63,727
207,620 231,133
137,518 160,723
77 26
255,791 277,970
34,913 32,383
28,162 32,412
122,219 132,701
716,964 780,814
290,724 313,316
81,688 72945
2,271,279 2,484,157
92,,879
12.4%
- 8.7%
11.3%
16.9%
- 66.5%
8.7%
- 7.2%
15.1%
8.6%
8.9%
7.8%
- 10.7%
8.5%
NAICS
MISCELLANEOUS
2013 Annual Total
2013 YTD
2014YTD VTD
(Nov 12 -00 13) 948y 12 - 70113) (Nov 13 - 3011 4) % 0008
000
111 -115
211 -221
999
Unknown
Agriculture, Forestry, Fishing
Mining 8 Utilities
Unclassifiable Establishments
TOTAL SERVICES
Overall Change from Previous Y
4,385
22,645
36,549
83,580
0
3,266
16,706
24,172
44,144
3,441
18,631
69,049
91,121
48978
N/A
5.4%
11.5%
185.7%
1064%
384 200
10 492 484
11 529 575
file:Montnty Sales Tae Report..
The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities.
WORKING CAPITAL
ENTERPRISE FUNDS
INTERNAL SERV
SEWER
SEWER METRO
STORM
SOLID WASTE
AIRPORT
CEMETERY
INSURANCE
WORKERi
COMPENSATION
FACILITIES
INNOVATION
&TECHNOLOGY
EQUIPMENT
RENTAL
OPERATING REVENUES
Charges For Service
9,561,388
5,683,469
-
6,675,123
10,006,048
12,198
733,254
-
623,764
-
-
InterfundCbargesForService
-
-
-
-
-
-
-
-
-
2,547,395
3,558,897
2,166,415
Sewer Metro Service Revenue
-
-
11,322,650
-
-
-
-
-
-
-
-
Rents, Leases, Concessions, &Other
-
-
-
-
-
473,474
-
-
-
80,107
97,945
TOTAL OPERATING REVENUES
9,561,388
5,683,469
11,322,650
6,675,123
10,006,048
485,672
733,254
-
623,764
2,627,502
3,656,842
2,166,415
OPERATING EXPENSES
Salaries & Wages
1,811,031
1,169,634
-
1,622,429
311,972
16,052
311,855
-
62,469
390,759
1,097,569
419,074
Benefits
791,803
504,892
-
700,682
146,608
5,329
144,069
-
50,998
190,960
450,848
193,086
Supplies
151,658
62,183
-
74,192
10,140
112
108,438
-
-
108,739
189,634
769,242
Other Service Charges
2,879,517
1,689,932
22
1,007,583
842,394
350,991
49,459
360,703
161,109
1,149,480
1,334,196
314,002
Intergovernmental Services
-
2,420
-
69,058
208,111
-
-
-
-
-
-
-
Waste Management Payments
-
-
-
-
7,584,163
-
-
-
-
-
-
Sewer Metro Services
-
-
11,227,707
-
-
-
-
-
-
-
-
InterfundOperatingRentals &Supplies
827,976
724,194
-
952,073
134,775
-
75,797
-
-
88,884
216,297
185,581
Other Expenses
-
-
-
-
-
-
-
-
-
-
-
Depreciation &Amortization
1,809,876
1,431,349
-
1,150,201
14,114
301,263
40,050
-
-
-
408,118
565,835
TOTAL OPERATING EXPENSES
8,271,860
5,584,605
11,227,730
5,576,219
9,252,277
673,748
729,668
360,703
274,575
1,928,822
3,696,662
2,446,819
OPERATING INCOME (LOSS)
1,289,527
98,865
94,921
1,098,904
753,771
088,076)
3,586
(360,703)
349,189
698,679
(39,820)
(280,405)
NON -OPERATING REVENUES& EXPENSES
Interest Revenue
11,427
9,630
511
13,357
1,071
686
223
839
134
1,561
2,513
4,167
Contributions
-
-
-
23,992
18,238
-
25
-
-
2,354
-
799
Other Non -Operating Revenue
153,999
51,853
-
83,007
240
(1,541)
4,654
-
-
-
1,646
43,926
Gain (loss) On Sale Of Fixed Assets
DebtServicelnterest
-
(49,516)
-
07,659)
-
-
322,871
-
-
-
-
(20,838)
-
(11,134)
-
-
-
-
-
-
-
-
Other Non-Operating Expense
-
-
-
-
-
-
-
-
-
-
-
TOTAL NON-OPERATING REVENUES& EXPENSES
115,910
43,825
511
443,228
19,550
(21,692)
(6,233)
839
134
3,915
4,159
48,892
PLUS ITEMS NOT AFFECTING WORKING CAPITAL
Depreciation
1,809,876
1,431,349
-
1,150,201
14,114
301,263
40,050
-
-
-
408,118
565,835
NET WORKING CAPITAL FROM OPERATIONS
3,215,313
1,574,039
95,432
2,692,332
787,435
91,494
37,404
(359,864)
349,323
702,595
372,457
334,323
Increase In Contributions- System Development
430,899
188,050
-
477,338
-
-
-
-
-
-
-
IncreaselnContributions - Area Assessments
-
3,282
-
-
-
-
-
-
-
-
-
IncreaselnContribu tions - Other Governments
42,200
162,203
-
597,204
-
6,976
-
-
-
-
-
IncreaselnContributions - Other Funds
-
-
-
-
-
-
-
-
-
-
-
IncreaselnContributions - FAA
-
-
-
-
-
59,425
-
-
-
-
-
PmceedsofDebtARivity
67,438
-
-
-
-
-
-
-
-
-
-
OperatingTransfers ln
-
-
-
18,649
-
-
-
-
-
-
119,023
Increase In Restricted Net Assets
10,638
(5,412)
-
-
-
(590)
-
-
-
-
-
-
Decrease In Long -Term Receivables
Increase In Deferred Credits
-
-
90,000
-
-
-
-
-
-
-
-
8,991
-
-
-
-
-
-
-
-
-
-
TOTALRESOURCESOTHERTHANOPERATIONS
551,175
438,123
-
1,093,191
-
74,802
-
-
-
-
119,023
Net Change In Restricted Net Assets
473,930
302,281
-
532,624
-
(590)
-
-
-
2,200
-
crease In Fixed Assets - Salaries
112,677
72,780
-
181,587
-
-
-
-
-
-
-
ase In Fixed Assets - Benefits
42,508
30,338
-
73,629
-
-
-
-
-
-
-
se In Fixed Assets - Site Improvements
16,734
-
-
-
-
-
-
-
-
-
-
selnFixedAssets - land
-
-
-
261,979
-
-
-
-
-
-
-
crease In Fixed Assets- Equipment
-
-
-
51,405
-
-
-
-
-
-
493,581
565,928
crease In Fixed Assets - Construction
1,623,096
888,136
-
2,050,770
-
275,078
-
-
-
-
-
OperatingTransfers Out
76,846
75,810
-
141,003
-
-
-
-
-
295,379
-
7,000
Debt Service Principal
519,405
288,262
-
-
-
-
-
-
-
-
-
TOTAL USES OTHER THAN OPERATIONS
2,865,195
1,657,608
-
3,292,997
-
274,488
-
-
-
297,579
493,581
572,928
NET CHANGE IN WORKING CAPITAL
901 ,293
354,554
95,432
492,526
787,435
(108,192)
37,404
(359,864)
349,323
405,016
(2,100)
(238,606)
BEGINNING WORKING CAPITAL - January 1, 2014
14,189,404
12,952,797
1,826,811
15,762,939
1,504,560
801,281
261,934
1,815,731
-
1,976,512
3,406,012
5,920,444
ENDING WORKING CAPITAL- September 30, 2014
15,090,698
13,307,351
1,922,243
16,255,465
2,291,995
693,092
299,338
1,455,867
349,323
2,381,528
3,403,912
5,681,838
NET CHANGE IN WORKING CAPITAL
901,293
354,554
95,432
492,526
787,435
(108,192)
37,404
(359,864)
349,323
405,016
(2,100)
(238,606)
pagfeRril6A'S Waste Management payment in the amount of 5833,263 has been added to the Solid Waste Fund and is effected in the Ending Working Capital balance.
The following table provides an analysis of each of the City's Enterprise and Intemal Service funds - showing 2014 revenues and expenditures by fund.
FUND BALANCE
ENTERPRISE FUNDS
INTERNAL SERVICE
FUNDS
SEWER
SEWER METRO
STORM
SOLID WASTE
AIRPORT
CEMETERY
INSURANCE
WORKER'S
COMPENSATION
FACILITIES
INNOVATION
&TECHNOLOGY
EQUIPMENT
RENTAL
OPERATING REVENUES
Charges For Service
InterfundChargesForService
Sewer Metro Service Revenue
Rents, leases, Concessions, & Other
9,561388
-
-
-
5,683,469
-
-
-
-
-
11322,650
-
6,675,123
-
-
-
10,006,048
-
-
-
12,198
-
-
473,474
733,254
-
-
-
-
-
-
-
623,764
-
-
-
-
2,547395
-
80,107
-
3,558,897
-
97,945
-
2,166,415
-
-
TOTAL OPERATING REVENUES
9,561388
5,683,469
11322,650
6,675,123
10,006,048
485,672
733,254
-
623,764
2,627502
3,656,842
2,166,415
OPERATING EXPENSES
Administration
Operations & Maintenance
Waste Management Payments'
Sewer Metro Services
Depreciation &Amortization
2,225,427
4,236,558
-
-
1,809,876
1,615,204
2,538,051
-
-
1,431349
22
-
-
11,227,707
-
2,233,129
2,192,889
-
-
1,150,201
560,637
1,093363
7584,163
-
14,114
370,648
1,837
-
-
301,263
205,124
484,494
-
-
40,050
360,703
-
-
-
-
-
274,575
-
-
-
-
1,928,822
-
-
-
-
3,288,544
-
-
408,118
675,223
1,205,761
-
-
565,835
TOTAL OPERATING EXPENSES
8,271,860
5584,605
11,227,730
5576,219
9,252,277
673,748
729,668
360,703
274,575
1,928,822
3,696,662
2,446,819
OPERATING INCOME (LOSS)
1,289527
98,865
94,921
1,098,904
753,771
(188,076)
3,586
(360,703)
349,189
698,679
(39,820)
(280,405)
NON - OPERATING REVENUES & EXPENSES
Interest Revenue
Other Non- Operating Revenue
Gain (loss) On Sale Of Fixed Assets
Other Non - Operating Expense
11,427
153,999
-
(49516)
9,630
51,853
-
(17,659)
511
-
-
-
13,357
107,000
322,871
-
1,071
18,478
-
-
686
(1541)
-
(20,838)
223
4,679
-
(11,134)
839
-
-
-
134
-
-
-
1561
2,354
-
-
2,513
1,646
-
-
4,167
44,725
-
TOTAL NON-OPERATING REVENUES & EXPENSES
115,910
43,825
511
443,228
19,550
(21,692)
(6,233)
839
134
3,915
4,159
48,892
INCOME(LOSS)BEFORE CONTRIBUTIONS&
TRANSFERS
1,405,437
142,690
95,432
1542,131
773 ,320
(209,769)
(2,646)
(359,864)
349,323
702,595
(35,660)
(231512)
Contributions
Tmnsfers In
Transfers Out
473,099
-
(76,846)
353535
-
(75,810)
-
-
-
1,074542
18,649
(141,003)
-
-
-
66,401
-
-
-
-
-
-
-
-
-
-
-
-
-
(295,379)
-
119,023
-
-
-
(7,000)
TOTAL CONTRIBUTIONS & TRANSFERS
396,253
277,725
-
952,187
-
66,401
-
-
-
(295,379)
119,023
(7,000)
CHANGE IN FUND BALANCE
1,801,690
420,415
95,432
2,494319
773 ,320
(143368)
(2,646)
(359,864)
349,323
407,216
83,363
(238,512)
BEGINNING FUND BALANCE - January 1, 2014
68,655,974
75,821385
1,826,811
51,686,935
1598,247
9,318,866
888,882
1,815,731
-
1,938,141
4,604,445
10,714,407
ENDING FUND BALANCE - September 30, 2014
70,457,664
76,241,800
1,922,243
54,181,254
2,371567
9,175,498
886,236
1,455,867
349,323
2,345,357
4,687,808
10,475,895
September's Waste Management payment in the amoun of $833,263 has been added to the Solid Waste Fund and is reflected in Ending Fund Balance.
Page 24 of 24
*
CITYOF "� « Memorandum
'� _ ° Engineering Division
WASHINGTON
To: Public Works Committee
From; Ingrid Gaub, Assistant Director of EngineeringlCity Engineer
CC: Mayor
City Clerk
Councilmembers
Kevin Sriyder, Corrimunity Development & Public Works Director
Jacob Sweeting, Assistant City Engineer
Date: November 17, 2014
Re: Agenda Modification for the November 17, 2014 Meeting
This modification adds the following item to the agenda:
III. ACTION
C. Resolution No. 5711 (Gaub)
A Resolution of the City Council of the City of Auburn, Washington, confirming
the determination of emergency for repairs to the traffic signal at the intersection
of Oravetr Road and Kersey Way and ratifying and confirming prior acts
Page 1 of 4
AUBURN * MORE THAN YOU IMAGWED
CITY OF_ � v /•
�� ' :-_�� AGENDA BILL APPROVAL FORM
�WASH I NGTON
Agenda Subject: Resolution No. 5111 Date: November 14, 2014
Department: Community Attachments: Budget Impact: $0
Development and Public Works
Administretive Recommendation:
Public Works Committee recommend that Cit Council ado ts Resolution No.5111
Background Summary:
On November 11, 2014, a tree fell at tFie intersection of Kersey Way and Oreyetz Road striking the span
wire signal and causing damage to the traffic signal system and breaking a traffic signal pole. Resolution
No. 5111 declares and confirms a determination of emergency that allows the Mayor to negotiate and
enter into cbntracts with qualified contractors to repair the damage because there was not suffcient time
to enable the City to go through the normal purchasing and contrecting process.
Reviewed by Council�8 Committees: Reviewed by Departments 8 Divisions:
❑ Arts Commission COUNCIL COMMITfEES: ❑ Building ❑ M80
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning 8 CD ❑ Fire ❑ Planning
❑ Park Board �Public Works O Legal ❑ Police
❑ Planning Comm. ❑Other � Public Works ❑ Human Resources
Attion:
Committee Approval: ❑Yes ❑No
CounCil ApprOVal: ❑Ye5 ❑NO Call lOr PubliC Heafing _/_/_
Referred to Until / /
Tabled Unlil -I -/
Councilmemtier: Osborne Staff: Gaub
Meetin Date: November 17,2014 Item Numberi
AUBURN * MORE THAN YOU [MAGINED
Page 2 ot 4
RESOLUTION NO. 5111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, CONFIRMING THE
DETERMINATION OF EMERGENCY FOR REPAIRS TO
THE TRAFFIC SIGNAL AT THE INTERSECTION OF
CQRAVETZ ROAD AND KERSEY WAY AND RATIFYING
AND CONFIRMING PRIOR ACTS
WHEREAS, on November 11, 2014, a wind storm caused various trees to
fall through out the City of Auburn; and
WHEREAS, a failen tree caused damage to the traffic signal at the
intersection of Kersey Way and Oravetz Road creating an unsafe condition; and
WHEREAS, the City of Auburn has determined that in order to prevent
address a safety issue at the intersection, it is crucial that the City begin repair
work as soon as feasibly possible; and
WHEREAS, in order to make the repairs in a timely manner as warranted,
4he City does not have time fo follow normal purchasing and contracting
procedures.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The City Council finds an emergency exists in conne.ction
with the need to repair the traffc signal at the intersection of Kersey Way and
Oravetz Road, and there is not sufficient time to enable the City to go through
the normal purchasing and contracting process.
Resolution No. 5111
November 14, 2014
Page 1
Page 3 of 4
Section 2. That the Mayor is authorized to negotiate and enter intb
contracts with qualified contractors and construction service providers to effect
the repair of traffc signal at the intersection of Kersey Way and Oravetz Road,
and that any action taken in furtherance thereof is hereby ratified.
SecEion 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of , 2014.
CITY OF AUBURN
NANCY BACKUS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attorney
Resolution No. 5111
November 14, 2014
Page 2
Page 4 of 4