HomeMy WebLinkAbout12-09-2014 LES GOVE COMMUNITY CAMPUS COMMITTEE MEETING,A BURN
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I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes -October 1, 2014* (Tate)
III. DISCUSSION ITEMS
Les Gove Community Campus
December 9, 2014 - 3:30 PM
Annex Conference Room 2
AGENDA
A. Teen /Community Center Architectural Design Status (Dore)
B. Les Gove Campus Master Plan* (Faber)
Review the draft Request For Qualifications (RFQ) for the Les Gove Campus
Master Plan
C. Action Tracking Matrix* (Wagner)
IV. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Administrative Recommendation:
Approve the Les Gove Community Campus October 1, 2014 minutes as written.
Background Summary:
Reviewed by Council Committees:
Councilmember: Wagner Staff: Tate
Meeting Date: December 9, 2014 Item Number: CA.A
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CALL TO ORDER
Les Gove Community Campus
October 1, 2014 - 6:00 PM
Annex Conference Room 2
MINUTES
Chair Rich Wagner called the meeting to order at 6:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice -Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Nancy Backus, Director of
Administration Michael Hurst; Parks, Arts and Recreation Director
Daryl Faber; Director of Community Development and Public Works
Kevin Snyder; Finance Director Shelley Coleman, Network
Communications Engineer Colin Schmalz; Assistant Chief of Police
Bill Pierson; and Office Assistant Sue Van Slyke.
Members of the audience were Gary Ponto from GP Marketing, Stan
Lokting and Daniel Podoll from ARC Architects.
B. Announcements
There were no announcements
C. Agenda Modifications
It was requested that Item IV.A. be taken out of order and followed
by Item III.A.
CONSENT AGENDA
A. Minutes - August 12, 2014 (Tate)
Les Gove Community Campus Committee approved the minutes
from the August 14, 2014 Les Gove Community Campus meeting
with one change:
III.A. Action Item - Resolution No. 5091
Motion was carried unanimously. 2 -0
Member Osborne moved and Vice -Chair Wales seconded to
approve the minutes as corrected. Page 1 of 4
CA.A Page 3 of 12
III. ACTION
A. Design and Construction Services Proposal for Auburn Youth &
Community Center at Les Gove Community Campus
(Snyder /Faber)
Director of Community Development and Public Works Kevin Snyder
presented Resolution No. 5104 to the Committee which would
authorize the Mayor to negotiate and execute a professional
services agreement with ARC Architects for architectural and
engineering services for the Youth and Community Center at Les
Gove Community Campus.
Director Snyder introduced the representatives from ARC Architects,
Stan Lokting and Daniel Podoll. Director Snyder explained that ARC
Architects is the preferred provider for the provision of professional
architectural and engineering services based on its and its
assembled team's demonstrated experience in design and
construction services for similar projects. Mr. Lokting and Mr. Podoll
gave an overview of their firm explaining that ARC Architects has
vast design experience for Parks and Recreation projects. A power
point presentation was reviewed by the Committee, followed by a
question and answer session. The Committee voiced items that they
deem necessary to include in the design process.
Member Osborne motioned and Vice -Chair Wales seconded to
recommend City Council to approve proposed Resolution No. 5107
Motion carried unanimously. 3 -0
IV. DISCUSSION ITEMS
A. Emergency Phone Poles (Pierson)
Assistant Chief of Police Bill Pierson reported to the Committee on
research conducted regarding emergency phone poles for the Les
Gove Community Campus. Assistant Chief Pierson introduced Gary
Ponto, Northwest Regional Manager of GP Marketing and
representative of the Talkaphone company. Talkaphone is a leading
manufacturer of security and life safety communication products,
including the emergency towers that are being considered for the
campus. Mr. Ponto informed the Committee on the various types of
equipment and accessories that could potentially be added for
campus security, explaining the options of customizing each device
for various safety needs. Chair Wagner requested that Mr. Ponto
provide the Committee with results of public surveys they have
conducted regarding the perception of safety devises. The
Committee has requested Mr. Ponto submit a proposal with costs,
design of tower /wall mount devises and accessories, such as
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CA.A Page 4 of 12
attached cameras. Chair Wagner requested Mayor Backus to
coordinate with staff to develop a proposal to include the cost of
these items for the December budget review.
The Committee expressed their desire to include these devises as
part of the master plan for the Les Gove Community Campus and
Director Snyder was tasked to consider phase implementation.
B. Campus Master Plan Status (Faber)
Director Daryl Faber informed the Committee that a discussion is
forthcoming with Finance regarding moving the Campus Master
Plan budget to the current year. Two firms have been identified for
the interview process; Barb Swift, who has considerable experience
with urban master planning and a firm based in Seattle with
experience designing a mix between campus and city life. The
intent is to be able to negotiate a contract in the near future.
Director Faber expressed that coordination with ARC Architects is
necessary in order to align both the master plan and the Youth and
Community Center projects. Director Faber informed the Committee
that the Park, Arts and Recreation Department is able to produce
preliminary work such as property analysis in order to expedite the
project. The Committee expressed its desire to begin the master
plan immediately and finish by next spring, which would be
beneficial to ARC Architects in their design process.
Chair Wagner requested that Director Faber compile a short
overview of the master plan for the upcoming Monday, October 6,
2014 City Council meeting, focusing on how the master plan fits with
the Youth and Community Center project.
C. Citizen's Survey - Immediate Community (Hinman)
Dana Hinman was unavailable to update the Committee on the
citizen's survey. Mayor Backus explained that Ms. Hinman is
currently working on the citizen's survey.
Chair Wagner expressed that the task should be accomplished soon
for ARC Architects and the master plan personnel to be able to use
the information from the survey. Michael Hursh reminded the
Committee that originally is was intended to conduct a couple
neighborhood surveys in neighborhood meeting fashion. The
consensus was to combine the need for this survey with other
citizen gathering opportunities currently scheduled.
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D. Action Tracking Matrix (Wagner)
Chair Wagner directed the Committee to review the Action Tracking
Matrix and updating the items.
Removed from the list due to completion are Items A, B, E and H.
Item D: Next review date was changed to TBD.
Item G: Michael Hurst was tasked to send a status update for
insertion to the matrix
Item I: Next review date was changed to TBD. Estimated
completion date was added to be between 4/1/2015 and 6/1/2015.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 7 :31 p.m.
APPROVED THIS
Rich Wagner, Chair
day of
ue Van Slyke, Office Assistant
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Agenda Subject:
Les Gove Campus Master Plan
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development & Draft RFQ
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
See the attached draft Request for Qualifications (RFQ).
Reviewed by Council Committees:
Date:
December 4, 2014
Budget Impact:
$0
Councilmember: Wagner Staff: Faber
Meeting Date: December 9, 2014 Item Number: DI.0
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cITYOF REQUEST FOR QUALIFICATIONS
(RFQ)
p URN Les Gove Park/Cam us
��
WASHINGTON Vision and Master Plan
CITY OF AUBURN
REQUEST FOR QUALIFICATIONS (RFQ)
Les Gove Park /Campus Vision and Master Plan
The City of Auburn ( "City ") is requesting Statements of Qualifications (SOQ) from firms
experienced in assisting the community through a vision /master plan process related to
the Les Gove Park Campus and neighborhood.
The purpose of this Request for Qualifications (RFQ) is to solicit responses from
experienced consultants to vision and master plan an approximate area of the City of
Auburn located between Auburn Way South to the west, "M" Street to the East, 12th
Street to the South and 5th Street to the North.
Background
In 2011 the Auburn City Council formed a committee of councilmember's to further the
Council's decision - making process related to the Les Gove Park Campus area and a
future community /teen center. An important part of their effort has been to explore the
impacts in which Community Parks and Recreation Services, Human Service and the
physical Les Gove Park impact the area as well as how this area could be improved as
"Auburns Central Park ".
Internal discussions have derived numerous issues and opportunities that both
positively and negatively impact the area. The beautiful 22 acre park and the
surrounding properties will be the central focus of the study
The study area includes Les Gove Park, Parks Arts &Recreation Administration
building, Auburn Senior Center, King County Library, White River Valley Museum,
Auburn Youth Resources as well as numerous vacated buildings. In 2015 construction
of a Community and Teen Center will commence. A very preliminary series of
conceptual scenarios have been discussed envisioning various ways in which the
available properties, facilities and pathways — both current and future — could benefit the
community at large.
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Objectives
THE CITY WILL RETAIN A PLANNING CONSULTANT TO TAKE THE PROGRAM REQUIREMENTS AS WE
KNOW THEM TODAY AND APPLY THEM TO A MASTER PLAN FOR THE AREA. RESULTS SHOULD
ALSO INCLUDE ORDER OF MAGNITUDE COST ESTIMATES FOR IMPLEMENTATION OF THE PLAN
THAT CAN LATER BE USED TO COMPARE FINANCING OPTIONS.
On a parallel path, the master planning activity will host a series of
community /neighborhood /stakeholder meetings. This activity would be focused on
hearing from Auburn residents -with an emphasis on those in the Les Gove
neighborhood. — about the various conceptual scenarios.
Analysis will provide recommendations, tools, and strategies that will help achieve the
recommended goals and outcomes related to:
• Analysis of existing land use inventory and potential build out.
• Transportation, Pedestrian needs and considerations
• Les Gove Park Master Plan
• Neighboring Impacts
• Opportunities for Economic Development along Auburn Way.
The master planning effort will be scoped and guided by a steering committee
composed of representatives of vested community partners and property- owning
organizations.
RESPONSES
The response to this RFQ should identify the firm's experience and qualifications to
carry out urban planning work, specifically site master planning, with an emphasis on
parks, as described above. The response should include a brief description of
comparable research assignments for public and non - profit clients, including the actual
research methods used.
Please submit 15 copies of your written qualifications by 5:00 p.m. on Monday, January
12, 2015. Submissions should be as concise as possible and not exceed 10 pages.
Please address submissions to:
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The SOQ will present the review team with qualifications and must identify:
• Areas of expertise and experience that the firm has in developing and
implementing a community visioning process that achieves the above priorities;
• An overview of the methods of communication and meeting formats that you
have found to be effective for each of the above categories and why they were
effective;
• Primary team members' qualifications and roles in the project as well as relevant
past experience;
• Availability of team members;
• A description of experience in working with public sector and elected officials,
and any references to other jurisdictions;
Ten (10) copies of the SOQ must be submitted by Monday January 12 2015 to the City
of Auburn. The SOQ must be received by 5:00 P.M. on and shall be submitted, in a
sealed envelope, to:
Mailing Address:
Mr. Daryl Faber
Parks, Arts and Recreation Director
City of Auburn
910 9t" Street SE
Auburn, Washington 98002
Qualification statements received later than January 12, 2015, 5:00 P.M. will not be
considered. No facsimile or emailed SOQ's will be accepted. Postmarks also will not
be accepted. Questions regarding this RFQ should be directed to Daryl Faber, (253)
931 -3043 (faer auurnwaegov) at the City of Auburn.
This RFQ is a first step toward selecting a consultant for the project. Based on
responses to this RFQ, certain selected consultant teams may be interviewed. The
City of Auburn reserves the right to reject any and all submittals or team members and
to waive irregularities and informalities in the evaluation process. This RFQ does not
obligate the City to pay any costs incurred by respondents in the preparation and
submission of qualifications or subsequent proposals. This solicitation does not obligate
the City of Auburn to accept or contract for any expressed or implied services.
RFQ Issue Date: December 11, 2014
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Agenda Subject:
Action Tracking Matrix
AGENDA BILL APPROVAL FORM
Department: Attachments:
Community Development & AcrionTraddnq atrix
Public Works
Administrative Recommendation:
For discussion only.
Background Summary:
See the attached Action Tracking Matrix.
Reviewed by Council Committees:
Councilmember: Wagner
Meeting Date: December 9, 2014
Date:
December 4, 2014
Budget Impact:
$0
Staff: Wagner
Item Number: DI.D
DI.D AUBURN * MORE THAN YOU IMAGINED Page 11 of 12
Les Gove Community Campus Committee (LG3C) - Action Tracking Matrix
C
Les Gove Park neighborhood planning
meeting.
Faber
TBD
Meeting preparation and topics needed.
D
Campus security improvements
Lee
TBD
Enhance safety measures. Set completion dates for after the
community meeting. Review emergency call towers.
F
Citizens survey - Campus users
*Faber
TBD
Survey people at major campus events, e.g.fourth of July.
G
Work toward development of the Veteran's
and Human Services Center
Hursh
TBD
The City continues to work with its key non - profit agency
partners to collocate and improve collaboration for residents in
need. Auburn has supported recent expansion efforts of
agencies' presence adjacent to the Park as well as identifying
key properties for a combined one -stop, Veterans & Human
Services Center model.
I
Campus Master Plan
Snyder
12/9/2014
4/1/2015 to
6/1/2015
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