HomeMy WebLinkAbout12-15-2014 PUBLIC WORK COMMITTEE AGENDA PACKETcrrY or
WASH I NGTONJ
Public Works Committee
December 15, 2014 - 3:30 PM
Annex Conference Room 2
AGENDA
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
11. CONSENT AGENDA
A. Approval of Minutes*
Approve the minutes of the December 1, 2014 Public Works Committee meeting
III. ACTION
A. Public Works Project No. C512A* (Wickstrom)
Award Contract No. 13 -12, to Gary Harper Construction, Inc. on their low bid of
$797,160.00 plus Washington State sales tax of $75,730.20 for a total contract
price of $872,890.20 for Project No. C512A, Well 4 Emergency Power
Improvements
B. Public Works Project No. CP1320* (Wickstrom)
Grant permission to advertise for bids for Project No. CP1320, Maintenance and
Operations Storm Drainage Improvement project
C. Public Works Project No. CP1304* ( Sweeting)
Grant permission to advertise for bids for Project No. CP1304, 37th Street & B
Street NW Pre - Signal Project, Contract 14 -12
D. Public Works Project No. C524A* (Sweetinq)
Approve Final Pay Estimate No. 25 to Contract No.AG -C -401 in the amount of
$22,119.00 and accept construction of Project No.C524A — SCADA System
Improvements, Consultant and Technology Services
IV. DISCUSSION ITEMS
A. Auburn Area Chamber of Commerce Services Agreement Update*
B. Ordinance No. 6546* (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 13.36.040, 13.36.230, 20.04.020, 20.04.120, 20.06.020, 20.06.100,
20.06.130 and 20.06.180 of the Auburn City Code relating to the City of Auburn
Fee Schedule
C. Ordinance No. 6547* (Heid)
Page 1 of 95
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 3.68 of the Auburn City Code relating to Parks and Recreation fees
D. Resolution No. 5114* (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City of Auburn Fee Schedule to adjust fees for 2015
E. Capital Project Status Report* (Sweeting)
F. Significant Infrastructure Projects by Others - Public Works Status
Report* (Gaub)
G. Action Tracking Matrix* (Gaub)
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 95
AuBuRN ITY Cdr •
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Approval of Minutes December 9, 2014
Department: Attachments: Budget Impact:
Public Works Draft Minutes $0
Administrative Recommendation:
Approve the minutes of the December 1, 2014 Public Works Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff:
Meeting Date: December 15, 2014 Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 95
WASH € NGTONJ
Public Works Committee
December 1, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall,
One East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting
were: Assistant Director of Engineering /City Engineer Ingrid Gaub,
Assistant Director of Public Works Operations Randy Bailey,
Assistant City Engineer Jacob Sweeting, Utility Engineering
Manager Lisa Tobin, Director of Administration Michael Hursh, City
Attorney Dan Heid, Planning Services Manager Jeff Dixon and
Public Works Secretary Molly Mendez.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
Approve the minutes of the November 17, 2014 Public Works
Committee meeting.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, November 17, 2014.
Motion carried 3 -0.
111. ACTION
CA.A
A. Small Works Project No. EM1303 (Moore)
City Council approve final payment for Small Works Contract No. 13-
22 in the amount of $60,672.38 and accept Project No. EM1303, R
Street Emergency Repairs
Page 1 of 3
Page 4 of 95
Director of Administration Hursh provided a brief background
summary of Project No. EM1303. Hursh confirmed this project did
not go out to bid as this was an emergency repair in response to a
question asked by Chairman Osborne.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve final payment for Small Works Contract
No. 13 -22 in the amount of $60,672.38 and accept Project No.
EM1303, R Street Emergency Repairs.
Motion carried 3 -0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6543 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 10.36.270 of the Auburn City Code related to
parking restrictions
City Attorney Heid responded to a question asked by Member
DaCorsi regarding Section 10.36.270.A.3 of Ordinance No. 6543.
B. Ordinance No. 6542 (Dixon)
An Ordinance amending ACC 19.02 related to annual adjustment of
school impact fees
Planning Services Manager Dixon provided a brief background
summary of Ordinance No. 6542. There were no questions from the
Committee.
C. Capital Project Status Report (Sweeting)
Item 31 — C207A — A Street NW Extension — Wetland Monitoring,
Reporting and Planting:
Assistant Director of Engineering /City Engineer Gaub pointed out
that this project was added to the Capital Project Status Report and
that the next action they see will be the project award.
D. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
E. Action Tracking Matrix (Gaub)
Vice -Chair Peloza requested to have the wording on item F, Lea Hill
Road Repair revised to `Lea Hill Road Repair at 105th Intersection'.
Staff will revise as requested.
V. ADJOURNMENT
CA.A
Page 2 of 3
Page 5 of 95
CA.A
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 3:42 p.m.
Approved this 15th day of December, 2014.
Wayne Osborne Molly Mendez
Chairman Public Works Department Secretary
Page 3 of 3
Page 6 of 95
AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Public Works Project No. C512A
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Budget Status Sheet
Bid Tab Summary
Vidnity Map
Administrative Recommendation:
Date:
December 9, 2014
Budget Impact:
$0
Public Works Committee recommend City Council award Contract No. 13 -12, to Gary
Harper Construction, Inc. on their low bid of $797,160.00 plus Washington State sales
tax of $75,730.20 for a total contract price of $872,890.20 for Project No. C512A, Well
4 Emergency Power Improvements.
Background Summary:
The purpose of this project is to provide emergency power, upgrade the chlorination
system, and install security fencing at the City's Well 4 water facility. Providing a
diesel generator for emergency power will ensure that one of the City's primary
sources of water will continue to operate in the event electrical power is
lost. Upgrading the chlorination system from the existing gas chlorination system to a
liquid hypochlorite solution will increase operator safety and improve operations by
providing a chlorination system similar to other City water sources. Both the new
chlorination system and the generator will be housed in a new building that will be
constructed adjacent to the existing building at the Well 4 site.
Construction is anticipated to begin in January 2015 and be complete in July 2015.
A project budget contingency of $57,850.00 remains in the 430 (Water) fund.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Wickstrom
Meeting Date: December 15, 2014 Item Number: ACT.A
ACT.A AUBURN * MORE THAN YOU IMAGINED Page 7 of 95
ACT.A AUBURN * MORE THAN YOU IMAGINED Page 8 of 95
BUDGET STATUS SHEET
Project No: C512A
Project Title: Well 4 Emergency Power Improvements
Project Manager: Seth Wickstrom
Initiation Date: Nov 5, 2012
Advertisement Date: Nov 6, 2014
Award Date:
O Initiation /Consultant Agreement
O Permission to Advertise
• Contract Award
O Change Order Approval
O Contract Final Acceptance
Date: December 4, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2013
2014
2015
Total
430 Fund - Water
39,448
172,621
1,166,520
0
1,378,589
Total
39,448
172,621
1,166, 520
0
1,378,589
Estimated Cost (Funds Needed)
Activity
Prior Years
2013
2014
2015
Total
Design Engineering - City Costs
6,850
18,917
26,000
0
51,767
Design Engineering - Consultant Costs
32,598
153,705
31,537
1,051,133
217,839
Construction Contract Bid
0
0
(1,108,983)
872,890
872,890
Authorized Contingency (10 %)
0
0
0
87,289
87,289
Construction Engineering - City Costs
60,000
60,000
Construction Engineering - Consultant Costs
30,954
30,954
Total
39,448
172,622
57,537
1,051,133
1,320,739
430 Water Budget Status
* ( #) in the Budget Status Sections indicates Money the City has available.
H:\PROJ \C512A -Well 4 Emergency Power \PWCCouncillnfo\Award \Backup (Not Part of Agenda Bill) \Budget 1 of 1
'8ScaTu Sheet.xIs 12/4/20i4a96P: �/9∎V5
Prior Years
2013
2014
2015
Total
*430 Funds Budgeted ()
(39,448)
(172,621)
(1,166,520)
0
(1,378,589)
430 Funds Needed
39,448
172,622
57,537
1,051,133
1,320,739
*430 Fund Project Contingency()
0
0
(1,108,983)
0
(57,850)
430 Funds Required
0
0
0
1,051,133
0
* ( #) in the Budget Status Sections indicates Money the City has available.
H:\PROJ \C512A -Well 4 Emergency Power \PWCCouncillnfo\Award \Backup (Not Part of Agenda Bill) \Budget 1 of 1
'8ScaTu Sheet.xIs 12/4/20i4a96P: �/9∎V5
BID TABULATION
BID TOTALS SUMMARY
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Page 1 1 of 95
AUBURN
WASH o
Agenda Subject:
Public Works Project No. CP1320
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Budget Status Sheet
Vidnity Map
Administrative Recommendation:
Date:
December 9, 2014
Budget Impact:
$55,738.00
Public Works Committee recommend City Council grant permission to advertise for
bids for Project No. CP1320, Maintenance and Operations Storm Drainage
Improvement project.
Background Summary:
The Maintenance and Operations (M &O) Storm Drainage Improvement project
consists of the following improvements at the City's M &O facility located at 1305 C
Street SW:
• Abandon the existing onsite storm pond and construct new larger storm facilities
onsite.
• Reconfigure the existing onsite storm drainage system to route into the new
storm facilities.
• Modify the existing decant facility bays for improved performance.
• Construct a new decant facility to allow more material to be decanted.
• Pave the driving areas that are currently gravel.
Construction of this project is anticipated to start in February 2015 and be complete by
late August 2015.
A project increase of $110,664.00 within the 430 (Storm) fund may be necessary,
however it would not require a budget adjustment since there is money is available in
the 430 fund under the 2014 Street Utility Improvement budget.
A budget adjustment of $55,738.00 from the 550 (Equipment Rental Fund) may be
necessary to fund the project.
Reviewed by Council Committees:
Public Works
ACT.B
AUBURN * MORE THAN YOU IMAGINED Page 12 of 95
Councilmember: Osborne
Staff: Wickstrom
Meeting Date: December 15, 2014 Item Number: ACT.B
ACT.B
AUBURN * MORE THAN YOU IMAGINED Page 13 of 95
BUDGET STATUS SHEET
Project No: CP1320 Project Title: Maintenance & Operations Storm Drainage Improvements
Project Manager: Seth Wickstrom
Initiation Date: Februrary 18, 2014
Advertisement Date:
Award Date:
Q Project Initiation / Grant Acceptance
® Consultant Agreement
O Permision to Advertise
Q Contract Award
Q Change Order Approval
O Contract Final Acceptance
Date: December 9, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available
Funding
Prior Years
2014
2015
Future Years
Total
430 Water Fund - M &O Facility Expansion
3,698
220,000
3,000
0
220,000
430 Water Fund
15,943
424,054
49,088
0
49,088
431 Sewer Fund - M &O Facility Expansion
0
200,000
1,696,000
0
200,000
431 Sewer Fund - R &R Program*
0
0
40,763
0
40,763
432 Storm Fund - R &R Program **
19,641
46,000
19,641
432 Storm Fund - Vactor Decant Facility
270,000
40,000
270,000
432 Storm Fund - M &O Facility Expansion
19,641
200,000
1,954,600
0
200,000
432 Storm Fund - Dept. of Ecology Grant
999,400
999,400
550 Equipment Rental - M &O Facility Expansion
270,000
270,000
Total
19,641
1,889,400
89,851
0
2,268,892
* This was a portion of the 2015 annual budget for the Sewer Repair & Replacement Program.
** This was a portion of the 2013 annual budget for the Storm Repair& Replacement Program.
Estimated Cost (Funds Needed)
Activity
Prior Years
2014
2015
Future Years
Total
Design Engineering - City Costs
3,698
37,000
3,000
0
43,698
Design Engineering - Consultant Costs
15,943
424,054
247,188
0
439,997
Construction Estimate
0
(198,100)
1,696,000
0
1,696,000
Project Contingency (10 %)
0
0
169,600
0
169,600
Construction Engineering - City Costs
46,000
46,000
Construction Engineering - Consultant Costs
40,000
40,000
Total
19,641
461,054
1,954,600
0
2,435,295
430 Water Budget Status
431 Sewer Budget Status
Prior Years
2014
2015
Future Years
Total
**430 Funds Budgeted ()
0
(220,000)
(49,088)
0
(269,088)
430 Funds Needed
0
21,900
247,188
0
269,088
**430 Fund Project Contingency ()
0
(198,100)
0
0
0
430 Funds Required
0
0
198,100
0
0
431 Sewer Budget Status
432 Storm Budget Status
Prior Years
2014
2015
Future Years
Total
**431 Funds Budgeted ()
0
(200,000)
(40,763)
0
(240,763)
431 Funds Needed
0
19,595
221,168
0
240,763
**431 Fund Project Contingency ()
0
(180,405)
0
0
0
431 Funds Required
0
0
180,405
0
0
432 Storm Budget Status
550 Eauiament Rental Budget Status
Prior Years
2014
2015
Future Years
Total
**432 Funds Budgeted ()
(19,641)
(1,469,400)
0
0
(1,489,041)
432 Funds Needed
19,641
393,049
1,187,016
0
1,599,705
**432 Fund Project Contingency ()
0
(1,076,351)
0
0
0
432 Funds Required
0
0
1,187,016
0
110,664
550 Eauiament Rental Budget Status
** (# ) in the Budget Status Sections indicates Money the City has available.
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Prior Years
2014
2015
Future Years
Total
**432 Funds Budgeted ()
0
0
(270,000)
0
(270,000)
432 Funds Needed
0
26,511
299,228
0
325,738
**432 Fund Project Contingency ()
0
0
0
0
0
432 Funds Required
0
26,511
29,228
0
55,738
** (# ) in the Budget Status Sections indicates Money the City has available.
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Page 15 of 95
AuBuRN 1YY OF �
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Public Works Project No. CP1304 December 9, 2014
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $0
Vicinity Map
Administrative Recommendation:
Public Works Committee recommend City Council grant permission to advertise for
bids for Project No. CP1304, 37th Street & B Street NW Pre - Signal Project, Contract
14 -12.
Background Summary:
The 37th Street and B Street NW Pre - Signal project will construct a new pre - signal,
make modifications to the existing traffic signal, and install advanced railroad pre-
emption for the at -grade Burlington Northern Santa Fe (BNSF) rail crossing
intersection of 37th St NW and B St NW. This work will also mitigate the impacts from
the proposed BNSF third mainline rail anticipated to be constructed in 2014.
A project budget contingency of $10,580.00 remains in the 102 — Arterial Street Fund.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Sweeting
Meeting Date: December 15, 2014 Item Number: ACT.0
ACT.0
AUBURN * MORE THAN YOU IMAGINED Page 16 of 95
BUDGET STATUS SHEET
Project No: CP1304
Project Title: 37th and B Street NW Pre - Signal
Project Manager: Jacob Sweeting
Initiation Date: 2/19/2013
Advertisement Date:
Award Date:
(� 2013 Carryforward
0 Permision to Advertise
0 Contract Award
O Change Order Approval
O Contract Final Acceptance
Date:12/9/2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2013 (Actual)
2014
Total
102 Fund - FHWA Grant
0
22,112
285,438
307,550
102 Fund - Arterial Safety Improvements
0
12,310
64,590
76,900
Total
0
34,422
350,028
384,450
Estimated Cost (Funds Needed)
Activity
Prior Years
2013 (Actual)
2014
Total
Design Engineering - City Costs
0
17,819
12,181
30,000
Design Engineering - Consultant Costs
0
16,603
38,397
55,000
Construction Estimate
0
0
163,800
163,800
Construction Contingency (15 %)
0
0
24,570
24,570
BNSF Improvements
59,500
59,500
ROW /Permits
4,500
4,500
Construction Engineering - Consultant Costs
8,000
8,000
Construction Engineering - City Costs
25,000
25,000
State Review
3,500
3,500
Total
0
34,422
339,448
373,870
102 Arterial Street Budget Status
* (# ) in the Budget Status Sections indicates Money the City has available.
Pt-UFCCJ \CP1304 -37th & B St NW Pre - Signal \Budget \Budget Status Sheets \37th st & B st BudgetStafd@a%sit�11Qlf 95
Prior Years
2013 (Actual)
2014
Total
*102 Funds Budgeted ()
0
(34,422)
(350,028)
(384,450)
102 Funds Needed
0
34,422
339,448
373,870
*102 Fund Project Contingency ()
0
0
(10,580)
(10,580)
102 Funds Required
0
0
0
0
* (# ) in the Budget Status Sections indicates Money the City has available.
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AuBuRN 1YY OF �
wAs - IENGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Public Works Project No. C524A December 9, 2014
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $0
Vicinity Map
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 25
to Contract No.AG -C -401 in the amount of $22,119.00 and accept construction of
Project No.C524A SCADA System Improvements, Consultant and Technology
Services.
Background Summary:
This project upgraded the City of Auburn's Supervisory Control and Data Acquisition
(SCADA) System for the City's water, sewer, and storm utilities. The work included
design and installation of new telemetry systems, closed circuit television security
cameras, and digital interface control systems that improve the City's ability to
effectively monitor and manage critical utility infrastructure throughout the City. The
project is also constructing physical security improvements such as fences, gates,
equipment shelters, and lighting, which are being constructed as a separate
construction contract.
A total project budget contingency of $29,884.00 remains in the various utility
accounts funding this project.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Sweeting
Meeting Date: December 15, 2014 Item Number: ACT.D
ACT.D
AUBURN * MORE THAN YOU IMAGINED Page 19 of 95
BUDGET STATUS SHEET
Project No: C524A
Project Title: SCADA System Improvements
Project Manager: Jacob Sweeting
Initiation Date: 3/5/2007
Advertisement Date: 3/18/2014
Award Date: 2/22/2011(Tech Contract)
Q Final Acceptance
d Permision to Advertise Physical Imp
O Consultant Agreement
Change Order Approval
Date: December 9, 2014
Funds Budgeted (Funds Available)
Funding
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
430 Fund - Water
657,779
1,669,604
358,616
588,790
3,274,789
431 Fund - Sewer
329,737
1,044,185
234,409
306,666
1,914,997
432 Fund - Storm
151,347
443,060
145,531
151,489
891,427
431 Fund - Emergency Sewer Repairs
0
0
0
20,000
20,000
Total
1,138,863
3,156,849
738,556
1,066,945
6,101,213
Estimated Cost (Funds Needed)
Activity
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
Design Engineering City
14,285
17,150
561
3,329
35,325
Technology Contract
1,107,440
3,065,875
679,219
317,488
5,170,022
Physical Site Security Construction Contract
0
0
0
518,500
518,500
Physical Site Security Contract - Change Order 1 - Emergency Repairs (Sewer)
0
0
0
15,000
15,000
Physical Site Security Contract - Change Order 2 - Additional Fence (Water)
27,469
27,469
Physical Site Security Contract - Change Order 3 - Emergency Repairs (Sewer)
5,000
5,000
Physical Site Security Contract - Change Order 4 - Shelter Modifications (Storm)
10,370
10,370
Remaining Physical Security Imp. Contingency
0
0
0
15,905
15,905
Construction Engineering
17,138
73,824
58,776
124,000
273,738
Total
1,138,863
3,156,849
738,556
979,222
6,013,490
430 Water Budget Status
431 Sewer Budget Status
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
*430 Funds Budgeted ()
(657,779)
(1,669,604)
(358,616)
(588,790)
(3,274,789)
430 Funds Needed
657,779
1,669,604
358,616
570,457
3,256,456
*430 Fund Project Contingency ( )
0
0
0
(18,333)
(18,333)
430 Funds Required
0
0
0
0
0
431 Sewer Budget Status
432 Storm Budget Status
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
*431 Funds Budgeted ()
(329,737)
(1,044,185)
(234,409)
(326,666)
(1,934,997)
431 Funds Needed
329,737
1,044,185
234,409
322,212
1,930,543
*431 Fund Project Contingency ( )
0
0
0
(4,454)
(4,454)
431 Funds Required
0
0
0
0
0
432 Storm Budget Status
* ( # ) in the Budget Status Sections indicates Money the City has available.
416106524A- SCADAImp \Budget\C524A BudgetStatusSheet.xls
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2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
*432 Funds Budgeted ()
(151,347)
(443,060)
(145,531)
(151,489)
(891,427)
432 Funds Needed
151,347
443,060
145,531
144,392
884,330
*432 Fund Project Contingency ()
0
0
0
(7,097)
(7,097)
432 Funds Required
0
0
0
0
0
* ( # ) in the Budget Status Sections indicates Money the City has available.
416106524A- SCADAImp \Budget\C524A BudgetStatusSheet.xls
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ACT.D
DI.A
C=ITY or
AUBURN
\VASHENG`O
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Auburn Area Chamber of Commerce Services Agreement December 9, 2014
Update
Department: Attachments: Budget Impact:
Administration Chamber report $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Staff:
Item Number: DI.A
AUBURN * MORE THAN YOU IMAGINED Page 22 of 95
MEMORANDUM
TO:
CITY OF AUBURN MAYOR, COUNCIL MEMBERS, FINANCE COMMITTEE,
PUBLIC WORKS COMMITTEE AND COMMUNITY & PLANNING DEVELOPMENT
COMMITTEE
FROM: AUBURN AREA CHAMBER OF COMMERCE
SUBJECT: SERVICES AGREEMENT UPDATE /CONTRACT RENEWAL - VISITOR
INFORMATION CENTER, ECONOMIC DEVELOPMENT & TOURISM
DATE: 12/2/2014
CC: AUBURN AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS
Dear Mayor & City Council Members,
Thank you for this opportunity to present you with an end -of -the -year report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to have provided the City pursuant to our contract for services.
As you know, these services assist the City by supplementing its efforts with regard to
Visitor /Tourism Information, the City's Economic Development Goals and Outreach to
Current and Future Business Community Members in ways that leverage the credibility,
experience and resources of the Chamber.
While there is some overlap, I have organized this summary to encompass the general
scope of services in the referenced contract, as follows:
SERVE AS AUBURN 'S VISITOR INFORMATION CENTER:
Handle inquiries made by visitors, new residents and employees via phone, email,
mail, walk -in and respond with the appropriate information and materials: Operate
the City's storefront Visitor Information Center where visitors obtain materials and
advice during normal business hours. The center will provide sufficient space,
display racks, appropriate materials and receptionist.
Consistent with the terms of the contract for services, the Chamber maintains and
operates Auburn's Visitor Information Center where people know to seek out the
Chamber as the first point of contact, whether a visitor, existing resident or new resident,
existing business or prospective business, to obtain a wide variety of materials and
advice.
The Chamber- operated Visitor Information Center dominates the entire front portion of
the Chamber's Lobby, with easy visibility & access from the street. It includes large
display racks stocked with varied and valuable visitor - related materials.
DI.A Page 23 of 95
The Visitor Information Center signage on the storefront is a large banner across the first
three windows to loudly state "Visitor Information Center "; and with a larger window
sign that boldly lists Auburn Tourism as one of the main components in our office and
offers the universal "I" symbol denoting an information center is located here.
With each walk -in, visitors and prospective businesses are able to take multiple pieces of
information that the Chamber provides. It is often their first point of contact in our
community. When we mail out relocation and /or vacation packets, a variety of
information is sent, including information about the City of Auburn, parks & recreation,
public art, the golf course, trails, etc., as well as Auburn businesses and visitor services.
The valuable contribution the Chamber is uniquely able to provide in its contract with the
City, is our ability to staff the Visitor Information Center with employees having
extensive personal knowledge of the greater Auburn area, and a genuine desire to
promote the City of Auburn.
Produce and distribute the City business directory, community profile, street maps,
and lists containing information about community resources and /or business
services. Respond to requests from publishers seeking information about Auburn
for their magazines, web pages and /or directories. Provide City hotels with
brochures promoting local attractions, businesses and shops.
The Auburn Area Chamber of Commerce produces a Community Directory semi-
annually with projections to print quarterly, with the most up -to -date information. So far
this year we have distributed approximately 3,000 directories. We have found that our
new approach to printing the directories on an as- needed basis has helped our newest
businesses get the most exposure right away. We currently distribute these Community
Directories to:
• City Hall
• Member advertisers for use with prospective and current customers and firms
• Auburn Library
• Muckleshoot Library
• Senior Center
• Parks & Rec Building
• Auburn Airport
• Local Hotels
• Small Business Assistance Center
• Green River Community College
• The Outlet Collection
• All event visitors that deal directly with our Tourism Marketing Director
• New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber, MultiCare Auburn Medical Center, Green River Community College,
private schools and the Auburn School District's recruitment efforts); and
• We mail out the Community Directory in the Chamber's
"Relocation /Tourism /Inquiry Packets"
2 1 Page
DI.A Page 24 of 95
The Chamber's Community Directory continues to receive a very strong response from
the Auburn Business Community. We believe the desire of local businesses to advertise
in the Community Directory is an affirmation of the effectiveness of the Chamber's
Community Directory in presenting the strengths and assets of the Auburn area, and local
businesses, to both current and prospective visitors. They see it as a primary resource for
direct contact with their customers and clients.
The Auburn Area Chamber of Commerce also produces a Local Area Map every two to
three years. 5,000 of each edition are printed. Our map was updated in January 2014.
This includes the newly renamed streets of The Outlet Collection Way and The Outlet
Collection Drive.
We currently distribute these Local Area Maps to:
• City Hall
• Member advertisers
• Auburn Library
• Muckleshoot Library
• Senior Center
• Parks & Rec Building
• Auburn Airport
• Local Hotels
• Small Business Assistance Center
• Green River Community College
• The Outlet Collection
• All event visitors that deal directly with our Tourism Marketing Coordinator
• New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber and the Auburn School District's recruitment efforts); and
• We mail out the Local Area Map in the Chamber's
"Relocation /Tourism /Inquiry Packets"
3 1 Page
DI.A Page 25 of 95
PROVIDE SUPPORT AND SERVICE TO THE CITY'S ECONOMIC DEVELOPMENT GOALS AND
OUTREACH TO CURRENT AND FUTURE BUSINESS COMMUNITY MEMBERS.
Assist the City in meeting with current and potential businesses to discuss
inducements to conducting or locating a business in Auburn. Provide input,
feedback and serve on City technical and advisory committees for issues. (Proposed
city codes, comprehensive plans and updates, design review, proposed capital
improvements, city business processes, and other emerging issues mutually agreed
upon.) Serve as the referral service for individuals seeking to do business with an
Auburn business. Meet with and provide tours of the City, when scheduling
permits, for prospective business investors in conjunction with the City's Economic
Development Manager and Planning Department. Actively promote Auburn to
prospective new business investors by attending meetings and providing
appropriate information. Maintain and provide demographic information up to a
30 -mile radius from the downtown area. Organize and conduct orientations for new
employee groups as an incentive for businesses to locate in Auburn.
Chamber leaders and the Chamber's President & CEO have greatly appreciated the
opportunity to be called in as an active participate in significant recruitment and retention
meetings, partnering with the City's Economic Development Manager. We are ready,
willing and able to assist when called upon.
The Chamber continues with a series of business improvement courses in partnership
with the Small Business Development Center (SBDC) as a matter of business retention
for the City of Auburn. We are working diligently to improve our existing businesses so
they may thrive and expand here in our city. This second round of a 12 -month series will
conclude in March 2015. In January 2015 we will run a new series of programs
developed with the SBDC on the 5X Entrepreneur, how to maximize your business for
growth.
Chamber staff members and board members have been active in giving "windshield
tours" of the city to prospective businesses whenever requested.
The Chamber participates, along with other chambers, with the Valley Cities Mayors'
group to identify issues where it may forge and implement partnerships on issues critical
to enhance economic vitality for Auburn, and the south -end region. The Chamber is also
an integral founding partner on the South Sound Chambers of Commerce Legislative
Coalition (SSCCLC) that puts forth issues to better our region's economy. The Chamber
continues to be the Administrator for the SSCCLC.
Chamber board members, especially executive committee members, have actively
(proactively) been reaching out to current businesses to stay in Auburn. We have been
engaging our members in this outreach to better fill their existing needs; a key to
retention.
4 1 Page
DI.A Page 26 of 95
The Chamber President & CEO has provided the City's Economic Development
Manager with several leads this year for businesses wishing to locate /relocate to Auburn.
One example is the owner of the Covington Copy It/Mail It.
The Chamber President & CEO has provided the City's Economic Development
Manager with leads on potential business loss to our City, where he has assisted with
finding them new locations or providing them with resources to expand. One example is
U -Line on C Street who was outgrowing their current location and was contemplating
moving out of Auburn.
5 1 Page
DI.A Page 27 of 95
PROVIDE A SERVICE TO PROMOTE TOURISM AWARENESS FOR THE CITY OF AUBURN.
Coordinate all public relations, marketing, media relations, advertising, and event
planning for the Auburn Tourism Board. Liaise on marketing and communications
matters and coordinate with the individual Board members, who comprise
representatives from the City Council, the Auburn Area Chamber of Commerce, all
the major attractions, the lodging sector and other tourism - related businesses.
Follow up on activities to involve existing and new strategic partners.
Several Chamber Board Members and the President & CEO participate on the Auburn
Tourism Board, working to bring tourists to our area. This effort both builds the growing
strength of our local tourism economy and generates additional sales tax revenues to
support city services including both capital and operational expenses.
As part of our 5 -year Strategic Plan, the Chamber's leadership is committed to pursuing a
community -wide, partnership effort to market on a consistent basis a branded welcome
message to tourists in connection with all the major events that put heads in beds, dollars
in retail establishments and seats in restaurants.
Our Tourism Marketing Director, Debbie Luce, has provided a comprehensive report to
the Mayor and City Council Members on the progress of the Tourism Board. This report
highlights the success of our website and SEO efforts to bring more tourists to our city.
(See separate report from Debbie Luce.)
6 1 Page
DI.A Page 28 of 95
Summary Data Regarding
Visitor Information, Tourism & Economic Development Inquiries
The following data reflects recorded Chamber activity in responding to Visitor
Information Center (Tourism) and Economic Development Inquiries from January 1,
2014 through December 2, 2014.
Visitor Information Center /Tourism
Walk -ins 3,253 (people are finding us since we relocated)
Phone 10,157 (we continue to be the 4 -1 -1 for the community)
Email 45,784 (this has gone up more, due to SEO on tourism website)
Mail
Incoming 551
Outgoing 11,432 (many more relocation requests included in this number)
Economic Development
Walk -ins 35
Phone 253
Email 35
Mail
Incoming 7
Outgoing 53
General Information Request (non VIC/Tourism /ED related)
Combined 7,286
Amount of time spent on each:
Walk -ins: 15 - 60 minutes
Phone: 3 - 30 minutes
Email: 3 - 5 minutes
Mail: 3 - 15 minutes
Thank you for the opportunity to provide you with this year -end status report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to provide the City pursuant to our contract for services. We look forward to reaching an
agreement for another year of providing these essentials services for the City of Auburn.
Sincerely,
AUBI]RN AREA CHAMBER OF COMMERCE
N Wyatt
P ident /CEO
7 1 Page
DI.A Page 29 of 95
Auburn Tourism Board 2014 /Lodging Tax Advisory Board
Provide a service to promote Tourism for the City of Auburn:
Annually $45,000
Operation - 55%
Marketing - 45%
Coordinate all public relations, marketing, media relations, advertising and event
planning for Auburn Tourism Board:
• LTAC & ATB staff support
• Except and review all applications to the LTAC for funding
• Assume all reporting responsibilities to the LTAB & ATB
• Coordinate all public relations, marketing, media relations, advertising and event
planning for the ATB
• Maintain Website and Blog
• Coordinate marketing and communication matters with individual board
members, City Council, Auburn Area Chamber of Commerce and all major
attractions, the lodging sector and other tourism related businesses
• Coordinate all public relations to; Auburn Downtown Association, City of
Auburn, Parks Department, Multimedia, Senior Citizens Supervisor and Cultural
Arts to assist in promotion, advertising and up coming events
• Coordinate all public relations and staff support to; Auburn School District, Bands
for Veterans Day Parade, Soft Ball and Fast Pitch Tournaments, Sport Cup
Stacking Tournament, Miss Auburn Pageant, EMD 3on3, Eagles Conventions,
Hats & Heels, Christmas Bazaar at Emerald Downs, National Walking Day with
the YMCA, YMCA, NW Skating Invitational at Auburn Skate Connection,
Auburn Airport, Tanoa Bowl, EMD 3ON3,
• Coordinate and maintain Visitor Information Center
Liaise on marketing and communication matters and coordinate with the
individual Board members, who comprise representing from the City Council,
the Auburn Area Chamber of Commerce, all major attractions, the lodging
sector and other tourism - related businesses:
• Coordinate with Genesis Marketing to provide Search Engine Optimization
Management and Social Media Marketing such as Facebook & Twitter
• Answered all communications from Tourism Website and assist all walk -ins
• Promote Auburn as a Arts and Entertainment Destination
• Promote Auburn as a great place to host Group Conferences
• Developed Tourism Packet for visitor as well as business travelers for HR
departments
Follow up on activities to involve existing and new strategic partners:
• Assisted EmD3on3 Basketball Tournament finding sponsors & support
• Assisted both Art Walks, Spring & Fall, Auburn Wine Art & Music Festival
• Promoted & sent information to all parents for Sport Speed Stacking, Band
Competition at the Veterans Day Parade, Grand Re- Opening of the Outlet
Collection, Eagles
DI.A Page 30 of 95
• Update any hotel, attraction or business partner information
• Coordinate and maintain partner list and continue to seek new valued partners
• Promote Auburn as a Arts and Entertainment Destination
• Compile a complete data base of Washington Associations & Organization
• Promote Auburn as a great place to host Group Conferences
• Assist Hotels with promotions and packages during slow months when occupancy
is down
Events that bring overnight stays in Hotel /Motels from over 50 miles:
• Petpalooza & Dog Trot
• EMD 3on3 Basketball Tournament
• Veterans Day Band Competition
• Sport Speed Stacking
• Some Concerts at White River Amphitheatre
• Eagles Conference
• Skating Invitational at Auburn Skate Connection
• Soft Ball and Fast Pitch Tournaments
• Soccer Tournaments
• Tanoa Bowl
DI.A Page 31 of 95
Auburn Tourism Board 2014
The below items are tasks done by the Tourism Marketing Director which follow
the Tourism Boards Strategic Plan:
➢ Worked with Finance Senior Accountant for monthly financial review
➢ Maintain Website and Blog
➢ Negotiated 2014 contract with Clear Channel for banners at the Sounder Train
Station
➢ Participate in City Events representing the Tourism Board
➢ Answer all tourism related questions from walk -ins and phone calls
1. Respond to all tourism information requests with follow up if necessary -
phone, mail and website
2. Respond to all newcomer inquires about Auburn
➢ Update Chamber staff on current events that are tourism related
➢ Update Tourism Partners and Hotels on current events
➢ Continue to work closely with Auburn Downtown Association, City of Auburn,
Parks Department, Multimedia, Senior Citizens Supervisor and Cultural Arts to
assist in promotion, advertising and up coming events
➢ Continue to work with Auburn School District to promote school functions that
need hotel accommodations: Bands for Veterans Day Parade, Soft Ball and Fast
Pitch Tournaments, Sport Cup Stacking Tournament, Miss Auburn Pageant, EMD
3on3 Basketball Tournament, Eagles Conventions, Hats & Heels, Christmas
Bazaar at Emerald Downs, National Walking Day with the YMCA, etc.
➢ Other groups: YMCA, NW Skating Invitational at Auburn Skate Connection,
Auburn Airport, Tanoa Bowl, EMD 3ON3,
➢ Continue branding in all forms of printed materials, banners, ads, website design
➢ Hold and coordinate ATB meeting
➢ Prepare all paperwork for meeting including agenda, financials and minutes
➢ Send Agenda to City for all meetings
➢ Attended all ATB meetings, organized meetings and produced meeting materials
➢ Acquire brochures from around the State each year to display in Chamber lobby
➢ Organize and maintain visitor information material in Chamber lobby
➢ Work with and visit all hotels on a monthly basis - more if needed
➢ Check all websites of attractions & organizations on a weekly basis for updated
information
Develop and Implement ATB Monthly Update Calendar
➢ Distribute Updated Calendar to hotels to inform front desk staff and management
of upcoming events
➢ Post monthly calendars in 7 locations: B Street Plaza kiosk, Train Station, Auburn
Area Chamber of Commerce, Auburn Ave., The Outlet Collection Guest Service,
Safeway and The Auburn Downtown Association.
➢ Keep Safeway Deli Manager updated on events that will affect staffing
➢ Updates and FYI's go to all of the ATB partners on a regular basis
➢ Updates also act as a communication tool to update partners on important
information that might affect their business
DI.A Page 32 of 95
➢ Give updated calendar each month to the Chamber Director of Communications
which is used in weekly e- blasts
➢ Acquire tourism article each month in the Chamber Connections
➢ Keep up -to -date restaurant list, with recommendations on large group choices
Tourism Website
➢ Working with Genesis Marketing to provide Search Engine Optimization
Management
➢ Working with Genesis Marketing to provide Social Media Marketing such as
Facebook
➢ Post two or three monthly contests on Facebook Page
➢ Acquire prizes for contests
➢ Genesis Marketing has been reporting the hits that our website gets each week
➢ Have added map locations to all attraction, hotels, businesses and restaurants
➢ Ensure lodging and restaurant information is complete and valid
➢ Added ADD AN EVENT to website so that organizations can add events to our
calendar
➢ Added section on Meetings (We can help with your upcoming meeting)
➢ Added section on Planning a Wedding (gave list of Wedding: venues, caterers,
bakeries, clothing, wedding planners, photographers & party rentals. After 3
Wedding Shows we have all the information to encourage brides to shop local and
use Auburn businesses
➢ Continuing to get the word out to clubs, organizations and other businesses
encouraging them to add their events to our calendar using ADD AN EVENT
button
➢ Up -to -date attraction information
➢ Up -to -date new business information
➢ Working on content development and updating on a weekly basis
➢ Post all current events
➢ Add links and remove them as needed
➢ Add news and media articles
➢ Update any Hotel or Business Partner changes
➢ Answered all inquiries from site
➢ Worked on maximization of links to appropriate businesses
➢ Things To Do section automatically populates from the calendar
➢ Auburn News on site generates from Tourism Blog
➢ Auburn News site is updated daily to assure all news is current
➢ Highlight month's largest events on website Home Page
Continue to Update Tourism Fact Sheet
➢ Update all facts on the two -sided sheet as needed
➢ Displayed in Chamber lobby
➢ Send out in every information and newcomer packet
Maintain partner contact list
➢ Maintain list on a monthly basis
➢ Continue to seek new valued partners
Local Community Outreach Program
DI.A Page 33 of 95
➢ Participate in yearly Association of Visitor Information Centers of Washington
(AVICW) Conference
➢ Attended AVICW Conference planning meetings with other Board Members
➢ President of AVICW 2014 & 2015
➢ Retained all speakers for 2014 Conference
➢ Produced all hand out material for Conference
➢ Held 2014 Board Meeting 2014 Conference calls
➢ Write and distribute quarterly AVICW Newsletter
➢ Plan 2015 AVICW Conference
➢ Acquired CVB (Yakima) as 2015 Conference Host
➢ Talk to all AVICW members comparing advertising, brochures, maps, events,
commercials etc. As well as problems and how to solve them
➢ Continue to worked with Reporter to have them add Tourism Website and ADD
AN EVENT to the beginning of their Calendar Of Events as a permanent section
➢ Continue to work with the Auburn Reporter to receive extra Residences Guide to
the Chamber to be placed in all newcomer packets
➢ Developed Tourism Packet for visitor as well as business travelers for HR
departments
➢ Maintained a great working relationship with all major local and area attractions
and local hotels
➢ Maintain an ongoing branding image for Auburn Tourism
➢ Found Sponsor for International Farmers Market Tote Bag for the 6th year
➢ Assisted EmD3on3 Basketball Tournament finding sponsors
➢ Manned booth at both Art Walks , Spring & Fall
➢ Was in charge of booth placements & vendors for 2014 Auburn Wine Art & Music
Festival
Our goal in 2009 was to continue to educate our local citizens by showcasing all the
tourism opportunities available in Auburn. We also wanted to promote the opening
of the Auburn International Farmers Market. This being accomplished in 2009 our
goal was to expand our outreach outside of Auburn. The Board of Directors and
the Lodging Tax Advisory Board decided to have a Wedding Show to accomplish
our goal while still showcasing all that Auburn has to offer. The 2010 Autumn
Wedding Show at Emerald Downs was a huge success allowing us to host an even
larger Wedding Show in 2011. There were over 3,000 guests attending the 2010 and
2011 show. Auburn businesses were given a $100 discounted vendor rate and prime
booth placement. Our hotels were given free 5 x 10 booth space. The 2012 Wedding
Show attendance was down but the vendors reported they had quality bookings and
were very happy. The event name was changed this year to Auburn Wedding Show
at Emerald Downs.
In 2013 the Board of Directors and the Lodging Tax Advisory Board decided to go
in a different direction and not host a 2013 Wedding Show. Our focus in 2013 was to
promote events that already exist in Auburn as well as new events. We promoted
EmD3 on 3 Basketball Tournament by sponsoring 32 Pole Pads. Each pad said City
of Auburn Washington Tourism Board Stay & Play Auburn
www.aubutntourism.com. We again participated in 2014 EmD3on3 Basketball
Tournament.
DI.A Page 34 of 95
We also have been pursuing several large events hoping they will come to Auburn.
The 2015 Spartan Race that already has 10k people pre- registered. Pacific
Raceways also gave us the opportunity in 2014 to help several large race teams and
participants find accommodations when we contacted them.
We knew we were behind on Social Media Marketing such as Facebook and Search
Engine Optimization Management. We hired Genesis Marketing to implement our
2013 Goal. We sponsor two to three contest each month on our Facebook page. It is
another great way that we can advertise Auburn's events.
In 2014 we continued to work with Genesis Marketing. Our hits to our website are
up from 2013. Please find attached.
In 2014 we also began work on encouraging Clubs and Organizations throughout
the State to make Auburn a place for their upcoming meetings.
Hotel Occupancy
➢ Occupancy is at the highest it has been since 2008.
➢ Each month is higher than the previous year
➢ Please see attached page for comparison
➢ Summer months were at their all -time high
➢ Emerald Downs 3 on 3 Basketball Tournament in August aided occupancy as well
as The Outlet Collection, Pacific Raceways & and Emerald Downs Racing
➢ Will once again work with hotels offering Winter Rates from November thru
March
➢ Also established Special Rates for Emerald Downs, MultiCare Auburn Medical
Center, Funeral Homes, Auburn Airport
Advertising,
➢ Researched all possible free advertising
➢ Board decided not to participate in printed Guides
➢ Member of the Tacoma Visitor and Information Center and are in the Tacoma
Visitor Guide
➢ Arranged inclusion in calendar in Hometown Values - Free
➢ Linked our site to all area attraction websites
➢ Sponsored EmD3 on 3 Basketball Tournament Pole Pad at Emerald Downs
➢ Hotel occupancy was very high in August due to various events. EmD3 on 3
Basketball Tournament brought teams from the surrounding areas as well as the
entire State. If they did not stay in our hotels they spent money else ware to boost
tax revenues in Auburn
➢ EmD3 on 3 Basketball Tournament had 291 teams
➢ Sponsored the Grand Reopening of the Outlet Collection
➢ Acquired FREE advertising quarterly in Show Case Magazine & Website
Action Items and Goals which follow the Tourism Boards Program of Work
➢ Increase Hotel Occupancy
➢ Promote Auburn as a Arts and Entertainment Destination
DI.A Page 35 of 95
➢ Compile a complete data base of Washington Associations & Organization
➢ Promote Auburn as a great place to host Group Conferences
➢ Assist Hotels with promotions and packages during slow months when occupancy
is down
➢ Re -sell the Banners at Sounder Train Station and sign a new contract with Titan
➢ Continue to grow our partnerships
➢ Continue to work with Economic Development Director to bring Conference
Groups to Auburn
➢ Continue to work with Auburn Airport Manager assisting them with aviation
events & seminars they wish to move from Puyallup to Auburn
➢ Continue to work with Sport Cup Stacking event planner to find a place in
Auburn to hold the 2015 event
➢ Continue to provide up -to -date information about our city
➢ Continue to work with Tacoma South Sounds Sports with over -flow room nights
➢ Change advertising strategy to promote Auburn on radio, TV and websites
➢ Work to bring in new events
➢ Assist all entertainment properties promoting their Special Events
➢ Work with Green River Community College to provide International Students and
their parents special information packets about Auburn
➢ Work with Washington Tourism Alliance to make sure we continue to promote
Washington and our community
➢ Member of the Washington Tourism Alliance (WTA)
➢ Member of Association Visitor Information Center of Washington (AVICW)
➢ Member of Tacoma Convention & Visitor Bureau
DI.A Page 36 of 95
DI.B
AuBuRN
Mk' OF �
\VASHENG`O
Agenda Subject:
Ordinance No. 6546
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Res 6546
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Ordinance No. 6546.
Background Summary:
Because some of the fees that are proposed to be included in the fee schedule (to be
amended by resolution number 5114) are currently addressed in the city code, with
the inclusion of those fees in the fee schedule, it is appropriate for the code sections
that would otherwise have addressed those fees to be amended to reflect movement
of fees to the fee schedule. (This ordinance would not need to be adopted if those
fees were not included in the fee schedule.)
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
Staff: Heid
Item Number: DI.B
AUBURN * MORE THAN YOU IMAGINED Page 37 of 95
ORDINANCE NO. 6 5 4 6
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING SECTIONS
13.36.040, 13.36.230, 20.04.020, 20.04.120, 20.06.020,
20.06.100, 20.06.130 AND 20.06.180, OF THE AUBURN
CITY CODE RELATING TO THE CITY OF AUBURN FEE
SCHEDULE
WHEREAS, the City of Auburn fees are, generally, set forth in a Fee Schedule ;
and
WHEREAS, postseason the city are set forth in the fee schedule, but several
specific fees are still located in city code sections; and
WHEREAS, it would be prudent and appropriate to take some of the remaining
fees currently set forth in the city code and move those fees to the fee schedule, so that
all fees are generally found in one place; and
WHEREAS, such a change would require an Ordinance to amend the sections of
the City Code where fees were set or identified, if those fees were to be included in the
City of Auburn Fee Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section1. Amendment to City Code. That Section 13.36.040 of the
Auburn City Code be and the same hereby is amended to read as follows:
13.36.040 Franchise — Application requirements.
An applicant for an initial franchise to construct, operate, and maintain a cable
communication system within the city shall file an application in a form prescribed by the
city, accompanied by a nonrefundable franchise applicationfil- fee in the amount to be
determined by the city set forth in the City of Auburn fee Schedule.
Ordinance No. 6546
December 10, 2014
Page 1 of 8
DI.B
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Section 2. Amendment to City Code. That Section 13.36.230 of the
Auburn City Code be and the same hereby is amended to read as follows:
13.36.230 Franchise fee.
A franchisee shall pay to the city quarterly, on or before the thirtieth day of each
January, April, July and October, in a sum
as set forth in the Auburn
Fee Schedule. Such remittances shall be accompanied by forms furnished by the city to
report detailed information as to the sources of such income. (Ord. 4625 § 2, 1993.)
Section 3. Amendment to City Code. That Section 20.04.020 of the
Auburn City Code be and the same hereby amended to read as follows:
20.04.020 Public way agreement applications.
Any person that desires a public way agreement pursuant to this title shall file an
application with the city which shall include the following information:
A. The identify of the applicant, including all affiliates of the applicant;
B. A description of the commercial utility or telecommunications services that are
or will be offered or provided by the applicant using its facilities;
C. A description of the transmission medium or transporting means that will be
used by the applicant to offer or provide such telecommunications or utility services;
D. Preliminary engineering plans, specifications and a network map of the
facilities to be located within the city all in sufficient detail to identify:
1. The location and route requested for applicant's proposed facilities;
2. The location of all overhead and underground public utility,
telecommunication, cable, water, sewer drainage and other facilities in the public way
along the proposed route;
3. The location(s), if any, for interconnection with the utility or
telecommunications facilities of other utility or telecommunications carriers, operators,
and providers; and
4. The specific trees, structures, improvements, facilities and
obstructions, if any, that applicant proposes to temporarily or permanently remove or
relocate;
E. If applicant is proposing to install aboveground and /or overhead facilities:
1. Evidence that surplus space is available for locating its utility or
telecommunications facilities on existing utility poles along the proposed route;
2. Proof of compliance with city's zoning code; and
3. Demonstrate compatibility with existing and future street illumination
systems;
F. If applicant is proposing an underground installation in existing ducts or
conduits within the public ways, information in sufficient detail to identify:
Ordinance No. 6546
December 10, 2014
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DI.B
Page 39 of 95
1. The excess capacity currently available in such ducts or conduits
before installation of applicant's utility or telecommunications facilities;
2. The excess capacity, if any, that will exist in such ducts or conduits
after installation of applicant's utility or telecommunications facilities;
3. Evidence of ownership or a right to use such ducts or conduits;
G. If applicant is proposing an underground installation within new ducts or
conduits to be constructed within the public ways:
1. The location proposed for the new ducts or conduits; and
2. The excess capacity that will exist in such ducts or conduits after
installation of applicant's utility or telecommunications facilities;
H. A preliminary construction schedule and completion date;
1. Information to establish that the applicant has obtained all other governmental
approvals and permits to construct and operate the facilities, and to offer or provide the
utility or telecommunications services, including, but not limited to, evidence that the
applicant has registered with the Washington Utilities and Transportation Commission;
J. All deposits or charges required pursuant to this title;
K. Proof of ability to meet city's bonding requirements in ACC 12.24.050 when
the applicant does not have an existing standing bond on file with the city sufficient to
cover the scope of work proposed and proof of ability to meet security requirements in
ACC 20.10.240 through 20.10.260;
L. A copy of an Auburn business license stamped and signed by the business
license clerk, as designated by the mayor; and
M. A nonrefundable application fee in the amount as set forth in the Auburn Fee
Scheduleof$500.0 -0. (Ord. 5897 § 22, 2005; Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 4. Amendment to City Code. That Section 20.04.120 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.04.120 Renewal of public way agreements.
A provider that desires to renew its public way agreement in effect under this
chapter for an additional term not to exceed five years shall, not more than 180 days nor
less than 120 days before expiration of the public way agreement in effect, file an
application, which is determined as complete in accordance with ACC 20.04.030, with
the city for renewal which shall include the following:
A. The information required pursuant to ACC 20.04.020;
B. Any information required pursuant to the public way agreement between the
city and the grantee;
C. All deposits or charges required pursuant to this chapter; and
D. A nonrefundable application fee of $75.00 as set forth in the Auburn Fee
Schedule. (Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Ordinance No. 6546
December 10, 2014
Page 3 of 8
DI.B Page 40 of 95
Section 5. Amendment to City Code. That Section 20.06.020 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.020 Franchise applications.
Any person who desires a telecommunications or a commercial utility franchise
pursuant to this title shall file an application with the city public works department which,
in addition to the information required by ACC 20.04.020, shall include the following:
A. Whether the applicant intends to provide cable service, video dialtone service
or other video programming service, and sufficient information to determine whether
such service is subject to cable franchising;
B. An accurate map showing the location of any existing utility or
telecommunications facilities in the city that applicant intends to use or lease so that the
city can keep track of various systems using the public way(s) to prevent interference
between the users;
C. A description of the services or facilities that the applicant will offer or make
available to the city and other public, educational and governmental institutions, if any;
D. A description of applicant's service, access and line extension policies;
E. The area or areas of the city the applicant desires to serve and an initial
schedule for build -out to the entire franchise area;
F. The applicant's intended means and methods of providing service and
whether shared use of other utility poles or conduits is envisioned;
G. All fees, deposits or charges required pursuant to this chapter;
H. Such other and further information as permitted by federal and state law as
may be requested by the city;
I. Proof of ability to meet city's bonding requirements in ACC 12.24.050 when the
applicant does not have an existing standing bond on file with the city sufficient to cover
the scope of work proposed and proof of ability to meet security requirements in ACC
20.10.240 through 20.10.260;
J. A copy of an Auburn business license stamped and signed by the business
license clerk, as designated by the mayor; and
K. A nonrefundable application fee in the amount of $2,500as set forth in the
Auburn Fee Schedule. (Ord. 5897 § 23, 2005; Ord. 5271 § 1, 1999; Ord. 5034 § 1,
1998.)
Section 6. Amendment to City Code. That Section 20.06.100 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.100 Franchise fees in addition to utility taxes.
Revenue derived directly or indirectly from sources within the city shall be subject
to applicable utility taxes as of the time of commencement of such operations.
Franchise fees shall be in addition to any utility tax, but shall be collectible only to the
extent as then allowed by law, and in no event may the combined utility tax and
Ordinance No. 6546
December 10, 2014
Page 4 of 8
DI.B
Page 41 of 95
1
franchise fee exceed - - - - - - - - -the amount permitted by law. (Ord.
5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 7. Amendment to City Code. That Section 20.06.130 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.130 Renewal of franchise.
A franchisee that desires to renew its franchise under this chapter for an
additional five -year term shall, not more than 240 days nor less than 180 days before
expiration of the franchise in effect, file an application, which is determined as complete
in accordance with ACC 20.06.030, with the city for a renewal of its franchise which
shall include the following:
A. The information required pursuant to ACC 20.06.020;
B. Any information required pursuant to the franchise agreement between the city
and the franchisee;
C. All deposits or charges required pursuant to this chapter;
D. A nonrefundable application fee in the amount-of-S-540,00 as set forth in the
Auburn Fee Schedule. (Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 8. Amendment to City Code. That Section 20.06.180 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.180 Compensation for use of public ways.
A. The city finds that the public ways to be used by commercial utilities and
carriers and operators in the operation of telecommunications systems within the
boundaries of the franchise are valuable public properties, acquired and maintained by
the city at great expense to its taxpayers, and that the grant of use of said public ways is
a valuable property right, without which grantees and franchisees would be required to
invest substantial capital in public way costs and acquisitions; therefore, grantees and
franchisees shall pay the city as a general compensation for the use of the public way
during each year of the term of a franchise a franchise fee as determined by city
council, not to exceed six percent of gross revenues for each quarter of each calendar
year. Franchisees shall pay the franchise fee mandated by this chapter but the city
acknowledges and understands that such amount (and any other fees, assessments, or
taxes imposed on franchisees not described in ACC 20.06.180(E)) shall appear as a
line item on the bill sent to, and shall be collected from, the subscribers; provided
further, that the compensation required from any telecommunications operator or carrier
engaged in the "telephone business," as defined in RCW 82.04.065 shall be consistent
with RCW 35.21.860.
B. Annual Franchise Fee Adjustments. The initial annual franchise fee
percentage shall be the amount permitted by law four and one half percent of gross
revenues unless and until it is further adjusted by city council. Any such adjustment
Ordinance No. 6546
December 10, 2014
Page 5of8
DI.B
Page 42 of 95
shall occur at least 60 days before any subsequent annual anniversary date. Any
adjustment shall become effective on the subsequent annual anniversary date.
C. Quarterly Payment. Franchisees shall forward by check wire transfer an
amount equal to this quarterly payment by the fifteenth day of the second calendar
month immediately following the close of the calendar quarter for which the payment is
calculated.
D. Late Payment. In the event any quarterly payment is made after noon on the
date 10 days after the date due, franchisees shall pay a late payment penalty of the
greater of:
1. Twenty -five dollars; or
2. Simple interest at a 12 percent annual percentage rate on the total amount
past due.
EC. Fees and Compensation Not a Tax. The fees, charges and fines provided for
in this title and any compensation charged and paid for the franchisee's use of the city's
public ways, whether "fiduciary or in kind," are separate from, and additional to, any and
all federal, state, local and city taxes as may be levied, imposed or due from a
commercial utility, telecommunications carrier, operator, or provider, its customers or
subscribers or on account of the lease, sale, delivery or transmission of utility or
telecommunications services.
FD. Ruling of Unenforceability. The compensation required from any commercial
utility, telecommunications carrier, operator, or provider shall be as provided by law. In
the event any franchise fee shall be held unenforceable by a court of law which has
jurisdiction over the city, franchisees shall pay the equivalent amount paid in franchise
fees as a city utility tax which, shall be applied retroactively to time periods during which
the franchise fee was determined to be unenforceable.
GE. Quarterly Report. In order to properly determine the gross revenues received
by franchisees, the franchisee shall on the same date that each quarterly payment is
made, file with the director of finance a sworn copy of a report, in a form acceptable to
the city, in sufficient detail to itemize revenues from each of the revenue categories. The
city may, if it sees fit and at its own expense, have the books and records of franchisees
examined by a representative of said city to ascertain the correctness of the reports
agreed to be filed herein. Neither the acceptance of any payment nor any subsequent
review shall be deemed an agreement by the city that the correct payment was paid,
absent a fully authorized written release by the city on any such payments or on such
reports. Any necessary prorations shall be made in the first and last year of each term
of the franchise. Any city request for access to books and records shall be allowed by
the franchisee at reasonable times and for reasonable purposes. Such information shall
be held in strict confidence by the city as allowed by law and used only for the purpose
stated herein.
14F. Recalculation at End of Compensation Year. At the end of each calendar
year, franchisees shall recalculate the total general compensation actually due. If
additional amounts are due the city by franchisee, said amounts shall be paid by the
fifteenth day of February following the calendar year during which such amounts were
originally due. If amounts are found to be due the franchisees by the city, said amounts
Ordinance No. 6546
December 10, 2014
Page 6of8
DI.B
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shall be credited by the fifteenth day of February during which such amounts were
originally due. Any necessary prorations will be made.
1G. Taxes are Not to Be a Credit. The compensation paid under this franchise
shall be exclusive of and in addition to all special assessments and taxes of whatever
nature which are applicable to all other persons or entities doing business within the
city, including, but not limited to, ad valorem tax, sales tax, corporate or business
occupation taxes or other taxes or fees imposed or levied by any governmental entity.
4H. Utility Tax Liability — Franchise Fees. Revenues derived directly or indirectly
from sources within the city shall be subject to applicable utility taxes as of the time of
commencement of such operations. Franchise fees shall be in addition to any utility tax,
but shall be collectible only to the extent as then allowed by law, and in no event may
the combined utility tax and franchise fee exceed six percent of gross revenues in
accordance with RCW 35.21.870. Franchise fees, if applicable, shall be levied on a
nondiscriminatory basis.
141. Rights of City. Payment of money under any franchise shall not in any way
limit or inhibit any of the privileges or rights of the city, except insofar as city's privileges
or rights are expressly limited or inhibited by the terms of a franchise.
1J. Annual Report. Franchisees shall file annually with the director of finance no
later than 90 days after the end of franchisee's fiscal year, an unaudited statement of
revenues (for that fiscal year just ended) attributable to the operations of the
franchisee's telecommunications system, within the city pursuant to the franchise
agreement. The statement shall present a detailed breakdown of gross revenues and
uncollectible accounts for the year. The city may, if it sees fit, have such report audited
by an independent certified public accountant of its choosing. If the audit reveals an
underpayment error in payment by franchisees of more than five percent, then
franchisees shall pay for the costs of the audit. If the audit reveals an error in payment
of five percent or less, the city shall pay the costs of the audit. The report will summarize
those accounts reconciled to be within the franchise area by the city's quarterly review.
MK. Circumventing Payments. Any transaction(s) which have the effect of
circumventing payment of the required franchise fees and /or evasion of payment of
franchise fees or any payments due the city under a franchise by noncollection or
nonreporting of gross revenues, bartering, or any other means which evade the actual
collection of revenues for business pursued by franchisees are prohibited.
NL. Best Rates. As allowed by applicable law, part of the compensation to the
city for the grant of any telecommunications franchise, the city shall be entitled to obtain
subscriptions, at the city's discretion, to the communications service at franchisee's
lowest comparable rate applicable to any government body or municipality of the state
of Washington. In addition, city shall be entitled to franchisee's lowest comparable rate
applicable to any governmental body or municipality of the state of Washington for
purchase and /or lease, should the city determine to purchase and /or lease, equipment
or modems applicable to government bodies or municipalities in the state of Washington
for purposes of accessing the communications service. (Ord. 5271 § 1, 1999; Ord. 5034
§ 1, 1998.)
Ordinance No. 6546
December 10, 2014
Page 7 of 8
DI.B
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Section 9. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 10. Severabilitv. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 11. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS 0 FORM:
I B. Held, ity Attorne
Published:
Ordinance No. 6546
December 10, 2014
Page 8 of 8
DI.B
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
Page 45 of 95
DI.0
AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Ordinance No. 6547
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Ordinance No. 6547
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Ordinance No. 6547.
Background Summary:
The current provisions of the City Code provide for some fees to be identified and
treated as indicated in the code. However, there is sometimes a need for flexibility to
be provided (to the parks director) so that programs can be presented when they
might not otherwise be able to proceed. For instance, if a program has a certain
minimum number of participants, and failing to meet that number means the program
cannot go forward, it would be advantageous for the city to adjust the costs, if that will
work, to bring in more participants so that the program can move forward, so long as
the ultimate product is consistent with budgeting parameters and program needs.
Additionally, in order for the city to attract events such as a golf tournament, for
instance, it may be prudent to adjust some fees so that the program can go forward
and the city facilities can be more beneficially utilized.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
Staff: Heid
Item Number: DI.0
AUBURN * MORE THAN YOU IMAGINED Page 46 of 95
ORDINANCE NO. 6 5 4 7
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
CHAPTER 3.68 OF THE AUBURN CITY CODE
RELATING TO PARKS AND RECREATION FEES
WHEREAS, the City Council previously enacted Ordinance 4406,
establishing certain Parks and Recreation fees, which Ordinance has been
subsequently amended; and,
WHEREAS, the City Council also adopted a Fee Schedule by resolution,
which allows for the fees contained therein to be updated in a more timely and
efficient manner; and,
WHEREAS, it would provide more clarity to staff and the public if all of the
fees were established in one place; i.e., the Fee Schedule; and,
WHEREAS, the Director of Parks and Recreation, with the
recommendation of the Parks Board, recommend that the Director be given,
within specific policy guidance, the authority to modify fees in order to respond to
market conditions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Chapter 3.68 of the
Auburn City Code be and the same hereby is amended to read as follows:
Chapter 3.68
CITY PARKS AND RECREATION FEES
Sections:
3.68.010 Authorization.
Ordinance No. 6547
December 3, 2014
Page 1 of 7
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3.68.020
3.68.030
3.68.040
-•• --
Special promotional and marketing
activities.
ExclusionsWaiver of fees for individuals or groups.
Standards for sctting fccs and chargcsExperimental rates.
3.68.010 Authorization.
A, The director of parks and recreation is authorized to sct rc\asonablc fccs
charge the fees
and charges for the use of city recreation programs and facilities, including but
not limited to, classes, performances, leagues, senior center activities, buildings,
picnic shelters and ball fields as set forth the City's Fee Schedule or as published
by the Department from time to time.
B. The Director is also authorized to waive or reduce such fees, establish
experimental rates, and engage in special promotional and marketing activities
as conditioned in Sections 3.68.020 through 3.68.040 hereof. (Ord. 4406 § 1,
1990.)
3.68.020 Advertisement of fees Special promotional and marketing
activities.
A. The Director is authorized to undertake special promotional and
marketing activities for the use of departmental facilities. A waiver or reduction
from the established fees for special promotional or marketing purposes shall
comply with the following five (5) criteria:
1. The waiver or reduction of the fee shall accord with sound management
practices for municipal facilities of like character. It shall fulfill a declared
objective furthering a departmental purpose such as acquainting the public with
the facility or the service provided by the department, thereby establishing or
broadening public usage; reaching out to people who would not otherwise make
use of the facility; or securing advertising, services or other benefits from a
sponsor or those attending.
2. The promotion and the fee waiver or reduction shall appear appropriate
to the City's facility. It should avoid the appearance of a City endorsement or
approval of a private product, service, or activity; the use of public facilities for
electoral purposes prohibited by RCW 42.17A.555; or the granting of special
privileges to a particular portion of the populace.
3. The promotion and attendance under the waiver or lower charge shall
respect the use and enjoyment of the facility by people paying the established
fee. In addition, those attending under the promotion should have an opportunity
to use and enjoy the facility, without overcrowding.
4. Waivers or reduced fees shall be treated as special or extraordinary
occurrences. Their frequency and extent, in aggregate, shall not have the effect
Ordinance No. 6547
December 3, 2014
Page 2 of 7
DI.0 Page 48 of 95
of subverting the established fee schedule through a multiplicity of special rates
or by inducing the public to anticipate and defer usage of a facility in order to take
advantage of recurrent promotions.
5. The opportunity to sponsor an arrangement shall be made available to
individuals, associations, and businesses, similarly situated, on an equal basis, in
accord with and subject to the Department's policies and procedures.
B. The circumstances when special promotions and marketing conditions
are available shall be defined in the Department's policies and procedures. (Ord.
4406 § 2, 1990.)
3.68.030 Exclusions Waiver of fees for individuals or groups.
AM e
fccs arc cxcludcd from this chaptcr. A. The Director may waive or reduce an
entry, use or program fee for an organization, association, group of individuals,
or an individual, and authorize the supervisor of a facility to do so, irrespective of
any special promotion or event whenever:
1. Such a waiver vindicates a constitutional right guaranteed by the First
Amendment to the United States Constitution through its Fourteenth Amendment
or Article I, Section 3 of the Washington Constitution;
2. The user provides services or assistance to the Department in lieu of
the fee that would otherwise apply, or provides in -kind services or leaves
improvements to the facility that offset the reduced fee revenue;
3. The user is poor or infirm or is a charitable organization assisting the
poor or infirm, and charging the fee would have the effect of depriving the user or
its clients of reasonable access to the facility or of opportunity to participate in a
public event, and would cause hardship or directly reduce the assistance such
organization provides to the poor or infirm;
4. The user is an organization serving the public or the community, lacks
its own facility as a result of a calamity or other temporary distress, and the
temporary use of the City's facility would allow the organization to continue
providing service to the public or community. Such temporary use shall not
exceed 90 days without further authorization from the City Council;
5. Another government requests use of the facility for a public purpose; or
the use is granted under a reciprocal use of facilities agreement with another
municipal government;
6. Free admission to the facility furthers a departmental purpose, e.q., the
person is a volunteer for a department- sponsored or co- sponsored event,
participates in an athletic event for public spectators, or enters in connection with
a work assignment or to assist a concessionaire or as a parent or guardian to
assist the Department in the instruction or care of a minor or ward or;
B. In determining whether a fee should be waived or reduced, the Director
shall be guided by the benefit to the public and the Department when granting
the request, the frequency and amount of usage requested, the effect on and
fairness to other users, its consistency with policies underlying the fee schedule
Ordinance No. 6547
December 3, 2014
Page 3 of 7
DI.0 Page 49 of 95
and this chapter, and the consequences of denying the request. (Ord. 4406 § 3,
1990.)
3.68.040 Standards for setting fees and charges Experimental rates.
Thc setting of fccs and chargcs for thc usc of city parks and rccrcation
accordancc with thc following policics:
A. Rccreation Program Fccs.
perccnt administrativc chargc. Thc maximum administrativc charge is $10.00.
chargcd an cntry fcc to covcr part timc staff, supplics, facility usc, offi
cials /umpires and a 25 perccnt administrativc chargc.
B. Scnior Ccntcr Program Fccs.
Ma e Ma Ma a
instructor and /or college fccs, material costs, lab fccs, and field trip
ccntcr.
�. Hikc and sports tcam travel fees will be charged according to
uniforms not covcrcd by tcam sponsorships.
thc ycar, covcr thc dircct costs for food itcms, packaging supplics and mil agc
according to thc city's milcagc rcimburscmcnt policy.
cover the cost of food and bevcrage items, supplics and appropriatc
entertainment food
8. Pop machinc fccs will covcr thc cost of pop and machinc Icasc.
9. Scnior adult coffcc and movic rcfrcshmcnts will bc providcd on a
cost of coffcc and supplics ovcr thc coursc of thc ycar.
10. "Live Embers" program brochure subscription fees will cover the cost
ofof '"v'vrpctage.
4 _
1./ a
donations and fccs will bc cstablishcd by Scnior Scrviccs of Scattic /King County,
Ordinance No. 6547
December 3, 2014
Page 4 of 7
DI.0 Page 50 of 95
C. Arts and Community Event Fccs. Thc arts commission shall
on projected attendance
D. Dcvclopmcnta - D1sablcd Program Fccs. Thc fcc chargcd for
of the supply costs.
E. Facility /Equipmcnt Rcntal Fccs.
cquipmcnt to covcr cstimatcd utility, supervisory, maintcnancc and supply costs.
2. Department sponsored youth, senior, arts commission performances
maintenance fee
. . .
School District, Grccn Rivcr Community Collcgc, Auburn Jr. Football, Auburn
F. Misccllancous Fccs.
1. Nonresident Fee. Nonresidents which register for recreation programs
program fcc or $2.00, whichcver is greatcr. Drop in rccrcation programs and
tournaments are excluded from this fee.
2. Capital Improvcmcnt Fee.
usc city owncd athletic fas+4+fies; i.e., ball diamonds, soccer ficlds, football ficlds,
for Icague or tournament play.
b. A fcc will also bc chargcd to nondcpartmcnt sponsorcd Icagucs or
organizations which usc dcpartmcnt owncd facilitics, unlcss othcrwisc approvcd
c. The capital improvement fee will be five percent to /10 percent of the
cstablishcd rcgistration fcc.
3. Rcfund Fcc. A fcc may bc chargcd to individuals rcqucsting rcfunds for
G. Program Sponsorship Fees. Sponsorship may be solicited from
H. Low Income Fee Policy.
1. Gcncral Policics.
Ordinance No. 6547
December 3, 2014
Page 5 of 7
DI.0 Page 51 of 95
a. Thc applicant must qualify under the family income guidelincs
cstablishcd by thc city. Thc family incomc guidclincs will bc dctcrmincd by thc
following:
i.
Thc "Unitcd Statcs Dcpartmcnt of Agriculturc Child Nutrition Program
futurc, will bc uscd as thc basis for cstablishing the family incomc guidclincs.
on thc most currcnt quartcr.
family incomc Icvcls.
b. Any individual qualifying for a partial fcc funding Icvcl shall pay thc
c. Funding undcr this policy will only apply to Auburn parks and rccrcation
dcpartment sponsorcd activitics.
city of Auburn.
general fund.)
3. Adult Policics.
bccomcs availablc through donations from privatc sourccs.
b. An applicant ovcr 17 ycars of agc may rcceive funding for one activity a
activity rcgistration fcc and thc low incomc fcc rcduccd fcc ratc or discount prior
to participation The director is authorized to adjust a fee or charge for any
particular facility on a temporary basis of up to one calendar quarter, or for a
single season for a particular sport/activity in order to increase public attendance
or usage and the resulting revenues. Temporary rates may take the form of
special price during a special time. (Ord. 5765 § 1, 2003; Ord. 5056 § 2, 1998;
Ord. 4428 § 1, 1990; Ord. 4406 § 4, 1990.)
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Ordinance No. 6547
December 3, 2014
Page 6 of 7
DI.0 Page 52 of 95
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Published:
Ordinance No. 6547
December 3, 2014
Page 7 of 7
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS
MAYOR
DI.0 Page 53 of 95
DI.D
AuBuRN
Mk' OF �
\VASHENG`O
Agenda Subject:
Resolution No. 5114
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Res 5114
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Resolution No. 5114.
Background Summary:
Every year it is appropriate for the City Council to consider adjustment of fees that the
city charges for the upcoming year. The fee schedule attached includes the
proposed /recommended fee schedule changes submitted for consideration by the
department directors of the various departments that are requesting changes to the
current fee schedule. The fee schedule also adds some things that had previously not
been included in the fee schedule but should be so that there is only one place a
person needs to go to look for the schedule of fees for the City of Auburn.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
Staff: Heid
Item Number: DI.D
AUBURN * MORE THAN YOU IMAGINED Page 54 of 95
RESOLUTION NO. 5 1 1.4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
THE CITY OF AUBURN FEE SCHEDULE TO
ADJUST FOR 2015 FEES
WHEREAS, in connection with the municipal functions and operations of
the City of Auburn, the City provides various services, a number of which entail
fees; and
WHEREAS, the City Council provided for the adoption of a Fee Schedule
with the passage of Ordinance 5707; and
WHEREAS, in the course of reviewing City fees, and in keeping with the
philosophy of setting City fees in amounts reflective of actual costs, and in further
keeping with the intent to make City fees and charges consistently accessible, it
is appropriate to review and -amend the fees and charges for City applications
and activities for which fees are charged to adjust for changes to be effective
January 2015.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The City of Auburn Fee Schedule is hereby amended as set
forth in the attached "Exhibit A" and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon and on January 1, 2015.
Resolution No. 5114
December 2, 2014
Page 1 of 2
DI.D Page 55 of 95
Dated and Signed this day of , 2014.
ATTEST:
Danielle E. Daskam, City Clerk
Daniel B. Heid, City At orne
Resolution No. 5114
December 2, 2014
Page 2of2
CITY OF AUBURN
NANCY BACKUS, MAYOR
DI.D Page 56 of 95
CITY OF AUBURN FEE SCHEDULE
FEES FOR CITY PERMITS, LICENSES, PUBLICATIONS, AND ACTIONS
Effective January 1, 2015
1 A. PLANNING FEES (Per Ordinance No. 5707,
Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4070, Resolution No. 4117, Resolution No. 4143, Ordinance No. 6077,
Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552,
Ordinance No. 6295, Resolution No. 4868, Resolution No. 4880, Resolution 4964,
1 Ordinance 6477, and- Resolution No. 5016 and Resolution 5114.)
1Y: Application, :Fees . Applicaticns= for' ,any' action::ielentified b!� w:shall :" ndt be: accepted' ,'fcr
filing, :unless ^otherwise` noted, ° °until the efees Vi per `the 'below schedule have been;<paid to =the'
Additional Meeting Fee (beyond the specified number)
$259 per meeting
Additional Re- submittal Fee (covers one re- submittal for all land use
actions)
$63 per re- submittal
Address Assignment
$104 per address
Administrative Use Permits (covers 1 meeting with staff after which
additional meeting fees apply)
$880
Appeal of Administrative Decision to Hearing Examiner'' 6
$1,000
Binding Site PIan2 (covers 2 meetings with staff after which additional
meeting fees apply)
$1,139 + $62 /lot
Boundary Line Adjustment':
Residential
Non - Residential (includes mixed use projects)
$518
$854
Boundary Line Elimination'
$500
Comprehensive Plan Map Amendments3 (covers 2 meetings with staff
after which additional meeting fees apply)
$2,070 (includes
rezone application fee)
Comprehensive Plan Text Amendments3 (covers 2 meetings with staff
after which additional meeting fees apply)
$1,000
Conditional Use Permits'' 6 (covers 2 meetings with staff after which
additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$1,000
$2,000
Conditional Use Permits4 — Minor Adjustment (covers 1 meeting with
staff after which additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$414
$554
Critical Areas Review:
1 Please note that the City of Auburn may collect a review fee on behalf of the Valley Regional Fire Authority for
certain land use and /or environmental reviews which fee is collected in addition to the City's required fees.
2 Per Auburn City Code, a modification to an approved binding site plan shall be processed in the same manner as
the original binding site plan approval. Therefore, the specified fee shall apply to a new or modified binding site plan
approval request.
3 Fees for amendments to text or maps of the Comprehensive Plan apply only where an applicant seeks an
amendment affecting specific properties rather than the City generally or property within the City generally.
4 Per Auburn City Code, a major adjustment to an approved conditional use permit shall be processed in the same
manner as the original conditional use permit approval. Therefore, the specified fee shall apply to a new request for
conditional use permit approval or a request for a major adjustment to a previously approved conditional use permit
approval.
DI.D
Page 57 of 95
On -site monitoring & reporting (required) of wetlands & other
environmentally sensitive areas
Critical Areas Reasonable Use Determination
City review of environmental studies, plans or reports (whether
submitted with another city application or not and includes one re-
submittal)
Critical Areas Variance — administrative
Critical Areas Variance — hearing examiner'' 6
$300 /monitoring event
$259
$259 /study, plan or
report
$259
$1000
Current Use Taxation (covers 1 meeting with staff after which
additional meeting fees apply)
$800
Development Agreement — Amendment
$2,200 + $60 /lot or
dwelling unit
Downtown Urban Center Design Review (covers 1 meeting with staff
after which additional meeting fees apply)
$1,139
Environmental Review (covers 1 meeting with staff after which
additional meeting fees apply)
SEPA Checklist review' (includes City issuance of DNS, MDNS, or
DS as appropriate)
Revised or Supplemental SEPA Checklist review' (includes City
issuance of Addendum, if appropriate)
SEPA 3rd Party Review
$802 + $259 /required
study
$350 + $259 /required
study
Actual costs
Environmental Impact Statement
$802 + actual costs for
preparation of draft &
final statements
including labor,
materials, mailing &
other actual costs
relating to the drafting
& circulating of the
EIS.
Final Plats — Subdivisions (covers 2 meetings with staff after which
additional meeting fees apply and 1 re- submittal)
$1,533 + $52 /lot
Final Plats — Short Plats (covers 1 meeting with staff after which
additional meeting fees apply and 1 re- submittal)
$750 + $25 /lot
Flexible Development Alternatives Application Review (covers 1
meeting with staff after which additional meeting fees apply and 1 re-
submittal)
$1,139
Hearing Examiner — Conduct of Hearing and Preparation of Decisions
Total hourly charge for
hearing examiner plus
associated expenses
to be paid by applicant
prior to issuance of
final decision
Floodplain Development Permit
$259
5 For monitoring required over multiple years, the total monitoring fee for the required monitoring period shall be paid
prior to final plat approval or issuance of Certificate of Occupancy or release of required financial security.
The total cost for the Hearing Examiner is in addition to the relevant application fee for applications requiring a
public hearing before the Hearing Examiner (e.g. conditional use permit).
Page 1 2
DI.D
Page 58 of 95
Floodplain Habitat Impact Assessment Report Review
$250
Floodplain Habitat Mitigation Plan Review
$250
Combined Floodplain Habitat Assessment/Mitigation Plan Review
$500
City Acknowledgement Review of FEMA Flood Map Revision
Application
$100
Mining Permits (covers 3 meetings with staff after which additional
meeting fees apply)
$3,623
Miscellaneous Administrative Decisions (i.g. sign area deviation,
written interpretations, administrative variances)
$500
Multi - Family /Mixed Use Design Standards Compliance Review
(application covers 1 meeting with staff after which additional fees
apply)
$1,139
Plan Alteration or Vacations (application covers 1 meeting with staff
after which additional fees apply)
$1,000 /request
Plat Modification (application covers 1 meeting with staff after which
additional fees apply)
$1,000 /request
Preliminary Plats — Subdivisions'' s (application covers 3 meetings with
staff after which additional fees apply)
$3,000 + $120 /lot
Preliminary Plats — Short Plats' (application covers 1 meeting with staff
after which additional fees apply)
$1,449 + $60 /lot
Preliminary Site Plan Review (non -PUD) (application covers 1 meeting
with staff after which additional fees apply)
$1,035
Pre - application Meeting (application covers 1 meeting with staff after
which additional fees apply)
$259.00 — fee will be
applied towards any
related application
made w /in 6 months of
the date the pre -
application meeting
was held.
PUD — Major Adjustment' (application covers 2 meetings with staff
after which additional fees apply)
$2,558
Public Notice Boards:
2' x 4' public notice board
4' x 4' public notice board
$80
$136
Rezone (map amendment)s
$1,760
School Impact Fee Collection:9
Per Single Family Dwelling Unit
Per Multi- Family Dwelling Unit
$52
$26
Shoreline (application covers 1 meeting with staff after which additional
fees apply):
Shoreline Exemption Determination
Shoreline Conditional Use Permit6
Shoreline Substantial Development Permit6
Shoreline Variances
$215
$1,139
$1,139
$1,139
' A prior City Code amendment eliminated Planned Unit Developments (PUD). The PUD fees included herein are
applicable only to the existing previously approved PUDs.
8 Application fee covers 2 meetings with staff after which additional meeting fees apply.
9 The City collects an application fee to cover the reasonable cost of administration of the school impact fee program.
Page 1 3
DI.D
Page 59 of 95
Short Plat Modification (application covers 1 meeting with staff after
which additional fees apply)
$259 /requested
modification
Sign Permit10
$100
Site Plan Approval – PUD, Residential° (application covers 1 meeting
with staff after which additional fees apply)
$1,139 + $62 /lot or
unit
Site Plan Approval - PUD, Non - residential° (application covers 1
meeting with staff after which additional fees apply)
$1,139 + $62 /lot or
unit
Special Home Occupation Permits
$259
Three -Party Outside Utility Extension Agreement - Site Specific
Review (application covers 1 meeting with staff after which additional
fees apply)
$1,035.00 + plus the
City's actual costs in
performing under the
terms of the
agreement as
negotiated between
the parties
Type I Temporary Use Permit
$96 + $48 per
extension request
Type II Temporary Use Permit
$144 + $48 per
extension request
Variance' (inclusive of Special Exceptions):
Per each residence on a single family lot
All other
$259
$575
Water /Sewer Certificate' (outside of city limits for other than single-
family)
$311
Zoning Certification Letter:
Residential
Non - Residential (includes mixed use development)
$52
$104
Zoning Code Text Amendment (application covers 1 meeting with staff
after which additional fees apply)
$1,035
BOOKS `MAPS, MATERIALS ° <: (pursuant:;to =Resolution,— b 3953) -,
Comprehensive Plan
Cost of Production
Downtown Plan
Cost of Production
Downtown Plan Appendices
Cost of Production
Copies of Codes and Ordinances
Cost of Production
Maps
Cost of Production
3 ; LAND:CLEARING, GRADING° AND` FILLING. FEES` (Per „ Ordinance No:= 61'46; Resolution 1”
o.;! 4272: and °Resolu;tion, No: 4424;)=
Land Clearing:
Base Fee (for up to 1 acre)
1 to 5 acres
Over 5 acres
$311
Base Fee + $114 /acre
Base Fee + $83 /acre
Grading and Filling Fees:
Base Fee (for up to 500 cubic yards)
500 to 250,000 cubic yards
Over 250,000 cubic yards
$311
Base Fee + $0.12 /cubic yard
Base Fee + $0.02 /cubic yard
10 The City collects an application fee to cover the reasonable cost of zoning compliance review in addition to the
building permit application fee identified in Table 1 -A, below.
11 Prices for printed materials do not include any taxes.
Page 14
DI.D
Page 60 of 95
E4R-M- T. 5;: rinance .581.9;- Resolution No.,' "3.773,
., �.�,.!,- .= BUI..... . FEES p'e'r:. finance 57
2 Resolution'No _3797, Resolution.No i 38'18,: ,,:-:.,:,,i.,4,..:.!-„.. eluto:� 3953, Resolution,�N o: 4.143,.:
gfOrdlnance No. 6:1 .6 Resolution >No: 4272'and'_Resolution, No:,44
a. Building Permit Fees: The fee for each International Building Code, International
Residential Code, Washington State Energy Code or Washington State Indoor Air Quality
Code building permit shall be as set forth in Table 1 -A, below.12
Table 1 -A BUILDING PERMIT FEES
TOTAL VALUATION
FEE
$1 00 to $500.00
$32.00
$501.00 to $2,000.00
$32.00 for the first $500.00 plus $6.00 for each additional $100 00, or fraction thereof, to and
including $2,000.00
$2,001.00 to $25,000 00
$114.00 for the first $2,000.00 plus $18.60 for each additional $1,000 00, or fraction thereof, to
and including $25,000 00
$25,001.00 to $50,000.00
$544 00 for the first $25,000 00 plus $14 00 for each additional $1,000.00, or fraction thereof, to
and including $50,000 00
$50,001.00 to $100,000.00
$903 00 for the first $50,000.00 plus $10.00 for each additional $1,000.00, or fraction thereof, to
and including $100,000.00
$100,001.00 to $500,000.00
$1,397.00 for the first $100,000.00 plus $9.00 for each additional $1,000 00, or fraction thereof, to
and including $500,000 00
$500,001.00 to $1,000,000.00
$4,912.00 for the first $500,000.00 plus $8.00 for each additional $1,000.00, or fraction thereof, to
and including $1,000,000 00
$1,000,000.00 and up
$8,769.00 for the first $1,000,000 00 plus $6 00 for each additional $1,000.00 or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours $63.00 per hour
(minimum charge — two hours)
2. Reinspection fees assessed under provisions of Section 109.4.13 .... $63 00 per hour
3. Inspections for which no fee is specifically indicated $63 00 per hour
(minimum charge — one half hour)
4. Additional plan review required by changes, additions or revisions to plans .. .. $63 00 per hour
(minimum charge — one half hour)
5. For use of outside consultants for plan checking and inspections, or both . Actual costs
FOOTNOTES:
I Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages
and fringe benefits of the employees involved.
2 Actual costs include administrative and overhead costs.
b. Mechanical Permit Fees: The fee for each permit issued under provisions of the
International Mechanical Code, International Fuel Gas Code, NFPA 54 (National Fuel Gas
Code), NFPA 58 (Liquefied Petroleum Gas Code), or the mechanical device provisions of
the International Residential Code shall be as set forth in Table 2 -A, below. For new single -
family dwellings a flat rate permit fee of $185.00 may be charged in lieu of fees as
prescribed in Table 2 -A.
Table 2 -A MECHANICAL PERMIT FEES
Permit Issuance and Heaters:
1 For the issuance of each mechanical permit ... ........ $26.00
2. For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled $9 00
Unit Fee Schedule
(Note: The following do not include permit- issuing fee.)
1. Furnaces:
12 Please note that the City of Auburn may collect a review fee for the Valley Regional Fire Authority for certain permit
applications that is collected in addition to the City's required fees.
Page 1 5
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For the installation or relocation of forced -air or gravity -type fumace or bumer, including ducts and vents
attached to such appliance up to and including 1000,000 Btu/h (29.3kW) $18.00
For the installation or relocation of forced -air or gravity -type furnace or burner, including ducts and vents
attached to such appliance over 100,000 Btu/h (29.3kW) $22.00
For the installation or relocation of each floor furnace, including vent $18.00
For the installation or relocation of each suspended heater, recessed wall heater or floor- mounted unit heater $18.00
2. Appliance Vents:
For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit .. $9 00
3. Repairs or Additions:
For the repair of, the alteration of, or addition to each heating appliance, refrigeration unit, cooling unit,
absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation
of controls regulated by the Mechanical Code
$16.00
4. Boilers, Compressors and Absorption Systems:
For the installation or relocation of each boiler or compressor to and including 3 horsepower (10 6 kW) or each absorption
system to and including 100,000 Btu/h (29.3 kW) $18.00
For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kW) to and
including 15 horsepower (52.7 kW),or each absorption system over 100,000 Btu/h (29.3 kW) to and
including 500,000 Btu/h (146.6 kW) $31.00
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including
30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6kW) to and including
1,000,000 Btu/h (293.1kW) $41.00
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) to and
including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293 1 kW) to
and including 1,750,000 Btu/h (512.9 kW) $62.00
For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or
each absorption system over 1.750.000 Btu/h (512.9 kW) . $102.00
5. Air Handlers:
For each air handling unit to and including 10,000 cubic feet per minute (cfm) (4719 L /s), including ducts
attached thereto $12.00
Note: This fee does not apply to an air - handling unit which is a portion of a factory- assembled appliance, cooling system,
evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.
For each air - handling unit over 10,000 cfm (4719 L /s) $22.00
6. Evaporative Coolers:
For each evaporative cooler other than a portable type $12.00
7. Ventilation and Exhaust:
For each ventilation fan connected to a single duct $9.00
For each ventilation system which is not a portion of any heating or air - conditioning system authorized by a permit $12.00
For the installation of each hood which is served by a mechanical exhaust, including the ducts for each hood $12.00
8. Incinerators:
For the installation or relocation of each domestic -type incinerator . $22.00
For the installation or relocation of each commercial or industrial -type incinerator .. $18.00
9. Miscellaneous:
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other
appliance categories or for which no other fee is listed in the table $12.00
Other Inspections and Fees:
1 Inspections outside of normal business hours, per hour (minimum charge -- two hours) $63.00
2. Reinspection fees assessed under provisions of Section 109 4 13 .... $61.003. Inspections for which no fee is specifically indicated, per hour
(minimum charge -- one -half hour) $63 00
3. Additional plan review required by changes, additions or revisions to plans or to plans for which
an initial review has been completed (minimum charge -- one -half hour) $63 00
* Or the total cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe
benefits of the employees involved.
c. Plumbing Code Permit Fees: For new single - family dwellings a flat rate permit fee of
$185.00 may be charged in lieu of fees as prescribed in Table 3 -A.
Page 1 6
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Page 62 of 95
Table 3 -A PLUMBING PERMIT FEES
Permit Issuance:
1. For issuing each permit ....
2. For issuing each supplemental permit ...
Unit Fee Schedule (in addition to items 1 and 2 above):
1. For each additional plumbing fixture on one trap or a set of fixtures on one trap
(including water, drainage piping and backflow protection therefore)
2. For each building sewer and each trailer park sewer
3. Rainwater systems - per drain (inside building) .
4. For each water heater and/or vent
5. For each industrial waste pretreatment interceptor including its trap and vent,
except kitchen -type grease interceptors functioning as fixture traps ....
6. For each installation, alteration or repair or water piping and /or water treatment, each
7. For each repair or alteration of a drainage or vent piping, each fixture ......
8. For each lawn sprinkler system on any one meter including backflow protection devices therefore
9. For atmospheric -type vacuum breakers not included in item 12.
1 to 5
over 5, each
10. For each backflow protective device other than atmospheric type vacuum breakers:
2 inch (51 mm) diameter and smaller
over 2 inch (51 mm) diameter
11. For initial installation and testing for a reclaimed water system
12. For each annual cross - connection testing of a reclaimed waster system (excluding initial
13 For each medical gas piping system serving one to five inlet(s) /outlet(s) for a specific gas
14. For each additional medical gas inlet(s) /outlet(s) ...
Other Inspections and Fees:
I. Inspections outside of normal business hours ....
2. Reinspection fee
3 Inspections for which no fee is specifically indicated
4 Additional plan review required by changes, additions or revisions to approved plans (minimum
*Per hour for each hour worked or the total hourly cost to the jurisdiction, whichever is greater
equipment, hourly wages and fringe benefits of all the employees involved.
$24.00
... ... $12.00
$9.00
$19 00
.. $9.00
$9.00
$9.00
.... $9 00
....... $9.00
$9.00
$6.00
.... $2.00
... ... $9:0933.00
$17.0041.00
...... ...
.. .. $35.00
test) $35.00
$57 00
........ $6.00
........ $63.00
........ $63 00
$63 00
charge - one -half hour) $63.00
This cost shall include supervision, overhead,
Fees: Permit fees shall be assessed in accordance with this section. Fees specified shall be
adjusted for inflation each year based upon the Seattle Consumer Price Index. Fees shall be
rounded down to nearest whole dollar.
Appeal Fees: The fee for appeals of codes adopted pursuant to ACC Chapter 15 shall be
$110.00 plus total hearing examiner costs.
Plan Review Fees: When submitted documents are required by Section 106.3 of the
Construction Administrative Code, a plan review fee shall be paid at the time of submitting the
submittal documents for plan review. Said plan review fee shall be 65 percent of the building
permit fee as shown in Table 1 -A. The plan review fees specified in this section are separate
fees from the permit fees and in addition to permit fees.
Temporary Certificate of Occupancy Fees: There shall be a fee equal to ten percent of the
building permit fee for issuance of a temporary certificate of occupancy.
' 5. -.ADMINISTRATIVE PROCEDURES`ANDAMISCELLANEOUS INSPECTIONS:- In addition to .
any, otherifees,specified inthis chapter there sha,ll:be,a.fee'schedule.for certain:.'
''administrative;'procedures no,otherw seincluded as >set::forth?inuthe following schedule of
..... .....
Adult Family Home Inspection
$160
Demolition, permit and inspections
Per Table 1 -A
Relocation (pre- inspection)
Per Table 1 -A
Housing Inspection
Actual City Cost, minimum $21
Change of Use
Per Table 1 -A
Sign Permits
Unless except by Ch. 18.56
ACC, the fee shall accompany
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Page 63 of 95
B. ENGINEERING AND PUBLIC WORKS DEPARTMENT FEES
1. Transportatwiqmpa.ct; Fee Rate Schedule':. "(Per :Ordinance -N6. 5763 as (amended 6y.
;:Resolution. No . 3953, ; Ordinance: No ;:6005 Resolution No:;` 4103_ ; Resolution No:' 4424, and,
.rw•s4,�zvnsi,.'f �. ,h +� ��.- ':.!•z .Y;.�'•2.. .: �'-.:' - p'i'ej'.
esolution ;4'964fand;Resolutior► Ala- .4
:.��.. ,�,�;. ,
each application for a sign
permit. The amount of the fee
shall be based upon the value of
the sign pursuant to Table 1 -A.
6 w'RENTAL HOUSING, ''BUSINESS LICENSE::FEES Per Resolution.No., 4601-01 No:
`; 5882 ,'- 'Resolution;='Noo.;>4272, Resolution." No :.f�4424t'and:Ordinance'6477):, , = „ .
a. The fee for a license to operate rental housing
businesses in the City, as defined in Chapter 5.22 of the
Auburn City Code (ACC) shall be based on the total
number of units as follows:
One to four dwelling units
Five to 24 dwelling units
Twenty -five or more dwelling units
Communal residence
$53 /year
$106 /year
$212 /year
$150 /year
b. The fee for a license to operate rental housing businesses in the city shall be for the license
year from January 1 to December 31, and each applicant must pay the full fee for the
current license year or any portion thereof during which the applicant has engaged in the
operation of rental housing businesses.
c. The rental housing business license fee required by this chapter is in lieu of, and not in
addition to, the general business license fee required by Chapters 5.05 and 5.10 of the
Auburn City Code (ACC); provided, however, that any person required to obtain a rental
housing business license must also obtain a general business license, at no cost, pursuant
to Chapters 5.05 and 5.10 of the Auburn City Code (ACC).
d. Notwithstanding the provisions of sub - section (1) of this section, the fee for operating rental
housing facilities for any single individual, partnership, corporation or entity shall not exceed
$424.00 per license period.
For the 2010 calendar year only, rental housing business license renewals shall be valid for the
period July 1, 2010 to December 31, 2010 subject to the payment of one -half of the specified
fee. For the 2011 calendar year and subsequent calendar years, rental housing business
license renewals shall be for the period January 1 through December 31.
B. ENGINEERING AND PUBLIC WORKS DEPARTMENT FEES
1. Transportatwiqmpa.ct; Fee Rate Schedule':. "(Per :Ordinance -N6. 5763 as (amended 6y.
;:Resolution. No . 3953, ; Ordinance: No ;:6005 Resolution No:;` 4103_ ; Resolution No:' 4424, and,
.rw•s4,�zvnsi,.'f �. ,h +� ��.- ':.!•z .Y;.�'•2.. .: �'-.:' - p'i'ej'.
esolution ;4'964fand;Resolutior► Ala- .4
:.��.. ,�,�;. ,
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
industrial
General Light
Industrial
110
sf /gfa
0.97
$6436.03
-
General Heavy
Industrial
120
sf /gfa
0.68
$5- 054.74
-
Industrial Park
130
sf /gfa
0.85
$5- 645.29
-
Manufacturing
140
sf /gfa
0.73
$4.844.54
-
Mini-
Warehouse /Storage
151
sf /gfa
0.26
$1-591.49
-
Page 18
DI.D
Page 64 of 95
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
Residential
Single - Family
(detached)
210
du
1.00
$3,611.363,413.48
$2,919.502,764.92
Multi - Family
23�
du
0.62
$27386,652 237.30
$1,933.191,812.21
Mobile Home
240
du
0.59
$1,718.721,611.17
$637.09597.22
Senior Housing
252'
du
0.27
$786.53737.31
-
Lodging
Hotel
310
room
0.60
$2,196.932,340.68
$2,022.521,895.95
Motel
320
room
0.47
$1,, 955. 931 833.53
-
Recreational
Movie Theater
445
seat
0.08
$162.72152.53
$120.11112.88
Health Club
493'
sf /gfa
3.53
$8:548.01
$6425.92
Institutional
Elementary School
520
student
0.15
$212.2•198.96
$157.06147.23
Middle School /Jr.
High
522
student
0.16
$359. 56337.06
$266.07249.42
High School
530
student
0.13
$490:4375.29
$296.25277.71
Church
560
sf /gfa
0.55
$2.121.99
$1.571.47
Day Care Center
565
sf /gfa
12.34
$19.2618.05
$11.2513.36
Library
590
sf /gfa
7.30
$9-689.08
$7.176.72
Medical
Hospital
610
sf /gfa
0.93
$3.873.63
$3442.94
Asst. Living,
Nursing Home
254,
620
bed
0.22
$640- 88600.77
-
Office
General Office
710,
715,
750
sf /gfa
1.49
$7.126.67
$4.844.54
Medical Office
720
sf /gfa
3.57
$13.3712.54
$998.52
Post Office
732
sf /gfa
11.22
$11.8813.95
$10.12949
Retail
Free Standing
Discount
Superstore
813
sf /gla
4.35
$6- 846.42
$5. 064.75
Free Standing
Discount Store
815
sf /gla
4.98
$9:-938.47
$186.26
Hardware /Paint
Store
816
sf /gla
4.84
$6.315.94
$494.39
Shopping Center
820
sf /gla
3.71
$5455.02
$3- 963.71
Car Sales - New
841
sf /gla
2.59
$9.929.30
$7.346.88
Page 1 9
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Page 65 of 95
Car Sales - Used
N/A
space
0.28
$1,072.021,004.93
$793.29743.65
Automobile Parts
Sales
843
sf /gla
5.98
$6:-035.65
$4.464.18
Tire Store
848
sf /gla
4.15
$6:-846.41
$5064.74
Supermarket
850
sf /gla
9.48
$13.2612.43
$9.819.20
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
Convenience
Market
851
sf /gla
52.41
$27.6525.92
$20.4619.18
Home Improvement
Store
862
sf /gla
2.33
$2.652.48
$4- :961.84
Drugstore w/o
Drive - Through
880
sf /gla
8.40
$6,986.55
$5.174.84
Drugstore w/ Drive-
Through
881
sf /gla
9.91
$8- 948.38
$6,626.20
Furniture Store
890
sf /gla
0.45
$8- 380.35
$0- 280.26
Services
Drive -in Bank
912
sf /gfa
24.30
$20. 1.018.84
$11.8713.94
Quality Restaurant
931
sf /gfa
7.49
$14.8413.91
$10.9810.29
High Turnover
Restaurant
932
sf /gfa
9.85
$13.4412.60
$9- 949.32
Fast Food
Restaurant w/o
Drive - Through
933
sf /gfa
26.15
$27.7526.01
$20.5419.25
Fast Food
Restaurant w/
Drive - Through
934
sf /gfa
32.65
$34532.48
$25.6424.04
Espresso Stand w/
Drive - Through
938
sf /gfa
75.00
$26. 5324.87
$4-9- 6318.40
Auto Care Center
942
sf /gfa
3.11
$4.984.67
$5693.46
Service Station
944
vfp
13.87
$14,228.1613,337.77
$10,528.849,869.95
Service Station w/
Mini -Mart
945
vfp
13.51
$10,513.629,855.68
$7,780.087,293.21
Notes:
A. Basic trip rates are based on the ITE Trip Generation Manual, 9th Edition.
B. Impact fee rate calculation is based upon the following methodology:
- Basic Trip Rate = PM Peak Hour Trip Generation (per unit of measure)
- Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip
Fee /(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per
unit of measure)
C. For land uses not specifically identified here, trip generation rates could be derived from
ITE or a special study by the applicant.
D. sf /GFA= Square feet Gross Floor Area; sf /GLA= Square Feet Gross Leasable Area;
VFP= Vehicle Fueling Position.
E. Projects eligible for the Downtown Fee Rate are those located entirely within the boundary
identified on Figure 1.
Page I 10
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Page 66 of 95
2. Tuck = ;Dependant "Land Use Supplementary�Transportatiori iImpact.Fee: ,Rate Schedule:
(Per} Resolution`No:'_4122 and, Resolution'No:;4424.). ,_ ;,. ....
Land Use
ITE Land
Use Code
Independent
Variable
Truck Trip
Rate
Impact Fee Rate
(per sf)
Industrial
Light
Industry/Manufacturing
110, 130,
140
sf /gfa
$0.06
$0.11
Heavy Industry
120
sf /gfa
$0.04
$0.09
Retail
Shopping Center
820
sf /gla
$0.01
$0.01
Land Use
ITE Land
Use Code
Independent
Variable
Truck Trip
Rate
Impact Fee Rate (per
sf)
Car Sales
841
sf /gfa
$0.09
$0.16
Supermarket
850
sf /gfa
$0.33
$0.64
Free - Standing Discount
Store
813, 815,
861, 863,
864
sf /gfa
$0.10
$0.19
Home Improvement Store
862
sf /gfa
$0.37
$0.70
Services
Restaurant
931, 932
sf /gfa
0.63
$1.20
Fast Food Restaurant
933, 934
sf /gfa
2.87
$5.51
Notes:
A. ITE Land Use Code based on ITE Trip Generation, 9th Edition
B. Impact fee rate calculation is based upon the following methodology:
- Truck Trip Rate = Daily Truck Trip Generation (per unit of measure)
- Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of measure)
C. For land uses not specifically identified in the table, trip generation rates could be derived
from a special study by the applicant.
D. sf /gfa= square feet of gross floor area
3. 'Impact. :Fees; By,'Lan.d "Use ° - Revenue Credit' = -20 %.(Per Ordinance.,No:•;597.7;. Resolution.
„= 3953;; andFResolution No.,:4022)=:':� „ ... '°�'� ..... ..�:� y.. ... _ ..
Land Use
Total Fire & EMS
Cost per Unit of
Development
Adjustment
(Revenue Credit) at
20%
Fire and EMS
Impact Fee per
Unit of
Development
Residential - All calculations below are per dwelling unit - Total x Number of Units
Single Family, Duplex, Mobile
Home
$362.66
$72.53
$290.13
Multi - Family
$383.09
$76.62
$306.47
Non - Residential - All calculations below are per square foot - Total x Square Feet
Hotel /Motel
$0.53
$0.11
$0.42
Hospital /Clinic
$1.05
$0.21
$0.84
Group Living
$2.63
$0.53
$2.10
Office
$0.29
$0.06
$0.23
Retail
$0.62
$0.12
$0.50
Restaurant /Bar /Lounge
$1.62
$0.32
$1.30
Industrial /Manufacturing
$0.11
$0.02
$0.09
Leisure /Outdoors
$1.08
$0.22
$0.86
Page 1 11
DI.D
Page 67 of 95
Agriculture
$0.71
$0.14
$0.57
Church
$0.38
$0.08
$0.30
Schools /Colleges
$1.07
$0.21
$0.86
Government /Public Buildings
$1.81
$0.36
$0.86
Casino
$3.78
$0.77
$3.01
Jails
$21.99
$4.40
$17.59
Facility °Extension` Fees: - %(l?er
Resolution;; =No: 3953;x: =Re °solutions=
5114)
?Ordinance`3NE 579.1 rand ' arimended -b Ordinance- `N6: 58.19,
No. 4272 '..arid- Resolution +No 4424 and ',Resolution: `No:
,..
,t :
The Facility Extension Application Fee is $552.00, plus $167.00 for each Facility (Water, Sanitary
Sewer, Storm Drainage, Street, private street and private storm systems within private streets).
Facility Extension Fees are the summation of the following categories (a +b +c +d), or $1,660.00,
whichever is greater.
a. For the combined linear footage of water, sewer, storm drainage and private storm drainage
within private streets:
The first 0 lineal feet (LF) to 1000 LF is charged at $5.50 per LF plus,
The next 1001 LF to 2500 LF is charged at $2.80 per LF plus,
Any additional over 2500 LF is charged at $1.65 per LF.
b. For the linear footage of streets and private streets:
The first 0 LF to 500 LF will be charged at $6.90 per LF plus,
The next 501 LF to 1000 LF will be charged at $4.10 per LF plus,
Any additional over 1000 LF will be charged at $1.10 per LF.
c. For non - linear extensions such as pump stations or traffic signals, the extension fee will be
determined by the City Engineer based on an estimate of the City's labor Cost associated with
the plan review, inspection, and administration of the application.
d. For that portion of the water or sewer facility located outside City Limits, but within existing
County (King or Pierce) right -of -way, an additional fee of $444.00 plus $5.00 per LF of the
combined water and sewer extension located in the existing County right -of -way applies.
Facility Extension Fees will be paid as follows:
a. Forty percent (40 %) at the time of execution of the facility extension agreement.
b. Sixty percent (60 %) upon the City's approval of the construction drawings and prior to the
start of construction.
Additional Review:
a 3`d review prior to plan approval will require an additional
Each additional plan reviews beyond
fee of $512.00 be paid at the time of the additional review submittal. If the review requires more
then 8 hours of staff time to complete an additional fee of $64.00 per hour will be charged and
must be paid prior to plan approval.
or revisions to plans during construction will
Additional plan review required by changes, additions
require an additional fee of $256.00 be paid at the time the additional review is submitted and
prior to any review being completed. If the review requires more thenthan 4 hours of staff time to
complete an additional fee of $64.00 per hour will be charged and must be paid prior to plan
approval.
Page 112
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Page 68 of 95
5. Right= ofrWay;UseRermit Fees: ( Per; >Ordinance:`No ; 61p25), :,• f s
Type A — Banner
$30.00
Type B — Short Term
$60.00
Type C — Long Term
$100 for the 1st year / $30 for each additional
year
Type D — Hauling
$100.00 + estimated staff time @ $50 per
hour
Street Closure — Type B or C
$90.00
Sidewalk Closure — Type B or C
$60.00
Parking Closure — Type B or C
$60.00
6. Franchise A • reements: Per Ordinance No. 6545 and Resolution No. 5114
Application /Renewal Application Fee (ACC
$5,000.00 Nonrefundable Initial Fee + plus
13.36.040, ACC 20.06.120, ACC 20.06.130)
the City's actual costs incurred in excess of
$5,000.00 Initial Fee is due at time of
application any additional costs beyond the
initial fee is due prior to the effective date of
the agreement.
Annual Administration Fee (ACC 20.04.170)
Actual City Costs
Annual CATV Franchise Fee (ACC 13.36.230)
5% of Gross Revenue for the prior three
months.
Other Annual Franchise Fee (ACC 20.06.100)
Statutorily Permissible Percent of Gross
Revenue
w
7 1'Public.Wa : A• reements. Per Ordinance No: g650:Resolutionlno.51.14 <;; :` ,' -` : .:, .
Application /Renewal Application Fee (ACC
$5,000.00 nonrefundable Initial Fee + plus
20.04.020, ACC 20.04.120)
the City's actual costs incurred in excess of
$5,000.00. Initial Fee is due at time of
application any additional costs beyond the
initial fee is due prior to the effective date of
the agreement.
Annual Fee (ACC 20.04.170)
Actua l City Costs
4143 ion No..
x68 'Se' Ri ht- of Wav " Vaations.(Per:Resoluton N e41 3 and Resoluti
., b514) •
Street and Alley VacationApplication Fee
$7591,500.00
Land Value Compensation
Per ACC 12.48.085
:,Utility: System DeveIopment``Fees (Per_Ordinance.No:
No :: X3,79'7;` °Resolution '''No,' ::3953,,-_:Resolution
x° Resoluti6n-'No.-:5114.)_> For'allrutilities a "charge
5819. and' - amended tby'Resolution.
`'Noif 4272 fond 'Resolution 0)::,'4424 'arid,
it lieu of ?assessmentyor,Oyback;eharg es :May. ;
line-being , :connected, :to. - ># = "`=-
Abe: applicable :for•the::proportionalshare of; ; the .utility,
Page 113
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Page 69 of 95
a. Water Utility: Connection fees are comprised of a Water Service Installation Permit Fee and
the System Development Charge as follows:
Meter
Size
(In Inches)
Water Service Installation Permit Fee
System
Development
Charge (SDC)
Existing Water
Service & Meter Box*
Water Service & Meter Box Installed by City **
Paved Street
Unpaved Street
'/< or less
$212.04290.00
$2,175.002.250.00#
Actual
$2,424.00
Cost$1,170.00
1
$280. 00350.00
$2,380.002,450.00#
Actual
$4,048.00
Cost$1475.00
1 -1/2
$450.00550.00
$3,210.003,350.00#
Actual
$8,072.00
Cost$2,305.00
2
$g60,00680.00
$3.488- 003,600.00#
Actual
$12,920.00
Cost$2,588.08
3
Actual Cost
Actual Cost
Actual Cost-
$24,240.00
4
Actual Cost
Actual Cost
Actual Cost
$40,408.00
6
Actual Cost
Actual Cost
Actual Cost
$80,792.00
8
Actual Cost
Actual Cost
Actual Cost
$129,280.00
10
Actual Cost
Actual Cost
Actual Cost
$135,971.00
*Installation of a water meter done by the City and the service either already exists or has been
installed by the developer.
* *Installation of the entire water service is done by the City.
#If meter installation or retrofit involves installation of a fire sprinkler line, fee is Actual Cost.
b. Sanitary Sewer Utility: Connection fees are comprised of a Permit Fee and the System
Development Charge as follows:
Type
Permit Fee
System
Development
Charge (SDC)*
Existing Sewer
Stub
New Service
Line Required
Single Family Parcel
$88.00
$155.00
$850.00 Per Parcel
Other Parcels
$88.00
$155.00
$850.00 Per RCE **
Side sewer repair on private
property
$62.00
Side sewer repair in right -of -way
$105.00
*Except that for multifamily residential units with separate water meters for each family unit, the
sewer utility systems development charge will be calculated as one RCE per family unit.
** RCE, Residential Customer Equivalent - an RCE shall be as defined by the King County
Department of Natural Resources.
In addition to City sanitary sewer connection fees, there shall be a sanitary sewer connection fee
(King County Capacity Charge) imposed by King County to pay Capital Improvement fees to King
County per the King County Rate Schedule.
c. Storm Drainage Utility: (Per Resolution No. 4566)
Connection fees are comprised of a Permit Fee and the System Development Charge as follows:
SYSTEM DEVELOPMENT CHARGE (SDC)
Type
System Development Charge (SDC)
Single Family Residence & Duplexes (on
Individual Parcels)
$1,162.00 per Parcel
Other Parcels
$1,162.00 per ESU*
Page 1 14
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Page 70 of 95
*ESU, Equivalent Service Unit - A configuration of development of impervious surfaces estimated to
contribute an amount of runoff to the City's storm drainage system which is approximately equal to
that created by the average single family residential parcel. One ESU is considered equal to 2,600
square feet of parcel coverage by impervious surfaces. Per ACC 13.48.010.
When calculating the total SDC, a credit will be applied for the existing impervious area (New total SDC
minus calculated SDC for existing impervious area using the new definition of impervious surface as given
in ACC 13.41.010).
STORM PERMIT FEE
Permit Level **
Permit Fee
Level 1
$210.00
Level 2
$400.00
Level 3
Base Fee + the Cumulative Additional Fees as indicated below:
Base Fee = $1,440.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee #1 = Base Fee + $400.00 for 10,001 SF up to 43,560 SF (1
Acre) of disturbed area
Cumulative Additional Fee #2 = Cumulative Additional Fee #1 + $100.00 per Acre for
each additional disturbed Acre over 1 Acre
* *Permit levels are determined as follows:
• Level 1 permits are for all projects that are not located in a Critical Area and add or replace less than
2,000 square feet of impervious surface area; and /or disturb less than 7,000 square feet of land.
• Level 2 permits are for all projects that add or replace 2,000 to 4,999 square feet of impervious surface
area; or disturb 7,000 square feet or more of land.
• Level 3 permits are for all projects that add 5,000 square feet or more of impervious surface area, or
convert 3/4 acres or more of native vegetation to lawn /landscaped area, or convert 2.5 acres or more of
native vegetation to pasture, or the new plus replaced impervious surface area is 5,000 square feet or
more and the value of improvements exceeds 50% of the assessed value of existing improvements.
810.,; OtheruUtility Fees `(Per Ordinance�;_No. 15819,. °Ordinance No 5944,x. Resolution;No., 3797,
Resolution *No. 3953 'a Resolution No ° 4424 and `Resolution No 51 :44:) `., -
Fire Service Line Permit (< 3 -inch fire service line)
$135.00
Hydrant Meter Permit and Inspection Fee
$238.00
Hydrant Meter Monthly Rate
$31.0044.85
$3140
Hydrant-Weekly-Rate
Fire Hydrant Meter Wrench — Refundable Deposit
$0038.00
Meter RPBGA, Valve, Wrench Valve
$1,449.001 965.00
Deposit — Hydrant with and and
$181.00
Water Main Extension Purity Test Fee
Water Meter Test Fee, 2" or less
$217.00
Water Meter Test Fee, greater than 2"
At Actual Cost
Storm Drainage Repair Permit — Private System on Private Property
$31.00
Storm Drainage Repair Permit — System in Public Right -of- Way /Easement
$57.00
Payback Administration Fees: (per Ordinance No. 5954)
Application Fee
Processing Fee
Area of Special Benefit Analysis
$500.00
$1,000.00
$500.00
Page 1 15
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Page 71 of 95
Transaction /Collection Fee
Outside Professional Services
$300.00
Time & Materials
91':1:' Construction :Permits:: (Per; Ordinance'= No.'°` 5817,x' Resolution "No : 3953, Resolution.- No: '
t&'tiM' _9 �h:'... . +•$,.. a ., Ark
... v . .. .ate .. ...
='4272�= andResolutign::No.. 4;424. ,:..5. °,�� ". , . _ . , -�' °r
Basic Fee (BF)
$150.00
Hourly Inspection Rate (HIR):
Normal Business Hours
After Hours (includes weeknights, weekends, and holidays and will
be charged at the after hours HIR x the duration of the work
$52.00
$80.00
For Excavation Type Work:
Length of Excavation (feet)
31 — 100 feet of excavation length
101 — 250 feet of excavation length
251 — 500 feet of excavation length
501 — 750 feet of excavation length
751 — 1000 feet of excavation length
Additional Fee (AF)
$52.00
$155.00
$259.00
$362.00
$466.00
Fee Calculation:
Permit Fee = BF + AF (for the appropriate length of excavation)
If the excavation exceeds 1,000 linear feet
Permit Fee = BF + $466.00 + (HIR x (length of excavation — 1000/100)
For Non - Excavation Type Work: This work includes any work in the public right -of -way that is not
covered by any other permits and includes such things as overhead utility work, geotechnical
borings, horizontal directional drilling and vault installation.
Permit Fee = BF + (HIR x Permit Duration in Days)
In Lieu of Fee: In lieu of the above standard rates, the city engineer or his /her designee may
calculate the fee based upon current labor rates for administrative and inspection staff after
developing an estimate of staff effort involved. For projects that are expected to involve
significantly more than 1,000 feet of street excavation or when the scope or duration cannot be
accurately estimated, the city engineer may establish a deposit account to manage permitee
deposits in advance of permit issuance for reimbursing actual labor costs of administering the
permit. Such deposit accounts will not be interest bearing and will be closed at the end of the
permitted work when a final accounting of the permit administration cost shall be calculated and a
final bill or credit issued to the permitee.
1-01:2:, Memorial =:Sign Prog'rem:.(Per QOrdinance No.,.�;6137, and O`rdinance'No:;'6149),., , z .
Memorial Sign
$150.00
(1
�"3:Special :Permits: ;(Per., .Ordinance No.;�,5817=, .and- :,'amended-.'Uy,, Resolution' No. •'3953;
'
. Resol ubon.�No:P.,42724andaResolution °No.<4.424: ; ' . ,
Permit Type
Base Fee
Additional Per Linear Foot
Sidewalk
$54.00
$1.10 /foot for each foot over 25 linear
feet
Residential Driveway
$54.00
$1.65 /foot for each foot over 20 linear
feet*
Commercial Driveway
$107.00
$2.20 /foot for each foot over 48 linear
feet*
*Driveway widths are based on the width of the driveway apron in the right -of -way.
Page 116
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Page 72 of 95
.-421'4.:.,Steeet,PaplackAgreenienti,yper,Ort.liriar3CO:No: 63.19 and R esolutiOiL o'":4624)-:.
Application Fee
$500.00
Processing Fee
$1,000.00
Assessment Reimbursement Area Analysis
$1,000.00
Transaction/Collection Fee
$300.00
Outside Professional Services (when needed)
Time and Materials
C. ANIMAL LICENSING FEES AND PENALTIES (Per Resolution No. 4868):
D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270,
Resolution No. 4414, Resolution 4734, Resolution No. 4880, and Resolution No. 5016, and
Resolution No. 5114)
Type
Comments
Cost
Juvenile
8 weeks to 6 months of age
$15
Altered
Unaltered
Proof of spa /neuter required
Proof that pet is altered and proof that owner is 62 years of
age or older consistent with ACC 13.24 is required.
$30
$60
$15
Senior
Disabled
Proof that pet is altered and proof of disability required
$15
Service Animal
Re lacement Ta
With a signed statement, on the City Form, indicating that the
owner of the animal has a disability and that the animal is a
service animal, no license fee shall be char ed b the Cit .
$0
$5
iate:-pijiiithif ,oti-:altii:',;,,:-''',?'
Days Past Expiration
Type
Additional Cost
45-90
Late Fee
$15
91-135
Late Fee
$20
136-364
Late Fee
$30
365 or more
Late Fee
$30 + prior year's license fee
D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270,
Resolution No. 4414, Resolution 4734, Resolution No. 4880, and Resolution No. 5016, and
Resolution No. 5114)
Page 117
DI.D
Page 73 of 95
Lease Type:
Open Single
$186.24192.00
Open Twin
Closed R-2
$217A2222.00
Closed R-9 & 10
$289.51304.00
Outside Tiedowns
$408759417.00
Storage Rows 3-8
$63.9668.00
Storage Units (185 sq. ft. — Buildings 9,10)
Storage Units (298 sq. ft.)
$146786112.00
Storage Units (380 sq. ft. — Buildings 9,10)
$9676999.00
$116.77120.00
$118.96152.00
The West End Hangars located on Hangar rows
9 and 10 have an additional 298 square feet
Page 117
DI.D
Page 73 of 95
each. There shall be an additional $4- 00.00110.00 —per month surcharge for
the additional
space.
A security surcharge of $5.00 per month is charged, in addition to the base monthly rental fees
provided in this section, for each tie -down, each hangar door and each storage rental area,
which security surcharge fees are to be used for the provision of increased security at the
Auburn Municipal Airport (approved by Ordinance No. 5500 on January 16, 2001). For the
purposes hereof, each tie -down consists of the structures /facilities necessary to accommodate
one (1) regular sized Tight aircraft. Furthermore, the hangar doors to which the security
surcharge applies includes all hangars located at the Auburn Municipal Airport, including those
hangars built on land owned by the City but leased to private parties, and those hangars owned
in a condominium type ownership.
The above lease and security surcharge amounts are subject to applicable leasehold taxes,
which shall be paid by the tenant. The total charges, including the above lease rates plus lease
hold tax and surcharge shall be reflected in monthly billing rates. Tenants shall be given notice
as required by Ordinance or lease agreements. The Airport Lease rates shall be effective
January 1, 2014.
Payments. Payments are due on the first of each month, past due as of the 5th and late as of
the 15th. Payments not received by the 15th incur a $10.00 late fee. Payments not received
after 30 days from the due date incur an additional $25.00 delinquency fee.
Automatic gate electronic cards. One automatic gate electronic card will be issued to each
City rental tenant free of charge. Any additional
electronic cards requested by a tenant are
subject to a $25.00 non refundable fee. A $15.00
fee refund applies to all serviceable returned
cards. An additional $25.00 replacement fee will
be assessed against the tenant for all lost or
damaged electronic cards. All electronic cards
lease expiration.
must be returned to the airport at the time of
Each lease shall include an initial payment of first and last months' rent plus a damage deposit
in the amount of two times the monthly base rate. Each lease agreement shall also include
terms that authorize the city to apply the damage deposit to outstanding charges on termination.
2 Daily;: Transient Parkin` overni ht +b• yi < ,
Tie Down
$5
Open "T'
$25
Enclosed Hangar
$35
3. Base Parking Fee -` Designated Spaces ° `a •
A base vehicle parking fee of $52-5054.00 per month
per designated space is charged. There
are ten designated spaces available on a first come
basis for pilots to park or store a vehicle for
an extended period of time. All airport rules and regulations apply. A Vehicle Storage Permit
must be completed and appropriate fees paid. The storage of vehicles is for convenience for
the users of the Auburn Airport and is month -to- month.
j
- - - ! ! - - - .. - - - - - - -
.. . .. - - ... - - - . . ... - - - - - - - - _
. • - - - - - -- - -- -- '
- ''-
- - - - - - - - . . - - e-. - - . .- - - -- --- --e -
Additional =`Air` iiit Fees - °J d :
Gate Cards (each lease gets one card at no charge. Additional cards cost
$25
$25.00_ A $15.00 refund applies to all serviceable returned
cards.)
Aeronautical Business License (includes listing
of your business on airport
$250
Page 118
DI.D
Page 74 of 95
signs and airport webpage.)
V'''''.'':.'Z''.'''''''
Hangar Waitlist Fee
$50
E. POLICE DEPARTMENT FEES (Per Ordinance No. 5715 amended by Ordinance No. 6216,
5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4117, Resolution No.
4272, Resolution No. 4424, Ordinance 6216, Ordinance 6276, Resolution No. 4552L—an4
Resolution No. 5016, and Resolution No. 5114. False Alarm fees per Ordinance No. 6216
amended by Ordinance Nos. 6252 and 6345.))
:- '''',:7,W, '''''.:1k..e..:',1',Y.K: - • ' '.'Aiii*I'A. '..".-7,'::' '''lr''''1.7:11::k":::$
V'''''.'':.'Z''.'''''''
Police Report/Collision Report (fee not charged where
requested by victim or party involved)
$13.25
Visa Letter
$510.00
Fingerprinting Fees (fee not charged where taking of
fingerprints is required by city)
$15/card
Laminated Concealed Pistol License
$3.50
Annual Alarm Registration Fees:
Residential
Commercial
Residential Low Income Senior Citizen/Disabled Citizen
Late Registration Fee
$24
$24
$12
$25
Auburn Security Alarm License
Late License Fee
Reinstatement Fee
$10/each registered alarm user to
a maximum of $100 annually
$25
$100 plus $10/permitted user
False Alarm Service Fees
Burglar False Alarm Service Fee*
Robbery, Panic and Burglary Crime in Progress False
Alarm Fee*
Supplemental Fee for Non-permitted Alarm System,
each alarm
Fee for false alarm caused by Monitoring Company or
Alarm Installation Company employee
First Dispatch Report during time of suspension
Each dispatch thereafter
Late Fee
Appeals
*The alarm administrator will waive the first false alarm fee
following the installation of an alarm system at a particular
address.
$100
$200
$200
$100
$100
$25
$25
$25
Page 1 19
D I .D
Page 75 of 95
F. CITY CLERK FEES (Per Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797,
Resolution No. 4244,a194-Resolution No. 5016, and Resolution No. 5114.)
Ti
Fees for public records — collection
Non-certified copies of public records
Non certified color copies (letter and legal sized)
Non certified color copies (11x17)
Certified copies of public records
Non certified copies of public records where a search or
documentation is required
Scanning paper copies to PDF
CD duplication
DVD duplication
Fees for Auburn City Code book and supplements
Copy of Auburn City Code book (with latest supplement)
Supplements to the Auburn City Code book
Page I 20
$0.15 per page plus postage
$0,55-par-page
$1.10 per page
$4,00-5.00 per page plus
copying fees
$,1.00 for 1 page and $2.00
eash-a€1ditional-page
$0.15 per page
$5.00 per disk
$10.00 per disk
$100 per code book
$11 per copy
DI.D Page 76 of 95
G. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272
Resolution No. 4424, Resolution No. 4552, Resolution No. 4675,_Resolution 4778 and
Resolution No. 4880, and Resolution 5114.)
,-::,::',3:,,A A-,,,,..'':, '-•,,i,W,'',,:,hiji.-,--?.'1;i,', ,:.:! TYi5lei'::4..1417,,,,:i;,.:!,,,,-,,;:41..A,, :;',:,,„,,:e:,,-
i'c ,j':,1. ,,,, Fees
Graves
Section 9A and 9B
$2,395
All other adult graves
$2,495$2,595
Child's Place
$1,995
Double Depth (includes 2 burial spaces /2 liners)
$2495$2,295
Section 9A and 9B (Quads and Upright monument plots)
$300
Section 9B (Dry river bed area Block 41APlaza Estates)
$47390$4,490
each
$3,995$4,995
$4,-995-$9,995
each
Ground Cremation Plots
Centennial Um Garden (single)
$645—$995
Centennial Um Garden (double)
$1,295$1,895
Section 9 Upright Section Um Plots (up to 4 urns)
$3,195
Niches
Mausoleum (top rows available only) - single
$695
SQL-D-GLI-T
SOL-D-01J-T
Centennial Columbarium II (1 or 2 urns) - Row 3 Middle
$1,795
Centennial Columbarium II (1 or 2 urns) - Row 4 Bottom
$-17845$1,995
$1,695
$1,795
Chapel of Memories - Interior Niches* Range From
12 x 12 Single
$2,195 - $3,595
12 x 18 Double
$3,295 - $5,995
12 x 24 Family (up to 3 urns)
$6,895 - $8,295
*The above niche prices include one bud vase per niche.
Inurnment will be $395,00---$495,00$595.00 per occasion. See
guidelines for additional pertinent information. A single inscription
on the glass front is $175.00 $195.00$225.00 plus tax. Urn's to
be purchased separately.
Chapel of Memories - Exterior Niches*
Rows 4, 5, & 6
$2,695
Rows 2 & 3
$2,295
Rows 1, 7, & 8
$1,895
*If the niche (external) is to be used as a double niche, the
inurnment, inscription and tax will be due when a second urn is
placed. (Row 1 is the bottom row)
OVERTIME WILL BE CHARGED AT $150.00 $175.00 PER HOUR AFTER
4:30 P.M., MONDAY
THROUGH FRIDAY. THE SATURDAY SERVICE CHARGE IS $59-5,00—$69-5,00$795.00
FOR FULL
INTERMENT AND $325.00 $395.00 FOR CREMATION SERVICES.
Extended Land Use
$495
Memorial Plaque - $175 additional for inscription + tax
$295
Services
"Chapel of Memories" rental for services
$1 -95$245
Page I 21
DI.D
Page 77 of 95
Opening and Closing – Ground Burials
LinerNault
Children's Place
Opening and Closing – Cremation
ForestWalk
Cremation Plot
$1,195 $1,295
$295
$495 --- $595$695
Niche •- •
$495 —$595
_ _ _ _ _ _ _ _ _ _
Opening Closing Entombment $175 $1951
$395$895
and –
Inscription + tax
$225
Vault Installation + tax
$395$595
Marker Services
Flat Grass:
Setting Fee + tax
$295
Resetting Fee + tax
$150
New Inspection Fee for outside sales
$459$175
Upright
Setting Fee + tax
$42 -5$475
Resetting Fee
$325
Vase Setting Fee + tax
$45
Recording Fee
$100
Overtime Charge – per hour
$175
Saturday Service Fee
Full Interment
$595 -- $695$795
Cremation
$32 –$395
Materials
Flower Vases: (prices include vase setting fee)
Standard
$425$150
Deluxe Cast Zinc (gray or bronze zinc)
1175195
Deluxe Wall (brass)
$175$195
Liners: Concrete Liner + tax
$595
--$695
Mountain View Vault (+ installation fee & tax)
$795 -- $995$1,295
Double Depth + tax
$895
Infant + tax
* *as required
Urn Encasement + tax
$495$225
Vault Installation + tax
$395 --$495
Forestwalk Informal Cremation Garden
Single 3' Single Ground Plot
$695.995$1,295
-- - - ''': - •e •
SOLD —OUT
- - -- _ e. e
Double 4' Double Ground Plot
$2,195 - $3,995
Wishing Well Scattering
$295
Biodegradable Urn
$125 + tax
Add for 2nd Inurnment
$495$595
Granite Memorials Start At
$295'.395 + tax
Add for 2nd Marker Inscription
$1- 95$225 + tax
Page 1 22
DI.D
Page 78 of 95
H. PARKS AND RECREATION (Per Resolution No. 3797 and amended by Resolution No.
3953, Resolution No. 4117, Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276,
Resolution No. 4552, Resolution No. 4880, and Resolution No. 5016.)
Les Gove Building
Resident
Non - Resident
3 hour minimum
Seven days a week 9 a.m. - 11 p.m.
$20 /hour
$25 /hour
Parks, Arts & Recreation Administration Building
Resident
Non - Resident
3 hour minimum
Friday 5:30 - 11 p.m.; Saturday and Sunday 9 a.m. - 11 p.m.
$40 /hour
$50 /hour
Basic Kitchen
$25
$25
Gymnasium (athletics practice, birthday parties, etc.)
$30 /hour
+ Hourly Facility
Attendant Fee
When Required
$40 /hour
+ Hourly Facility
Attendant Fee
When Required
Gymnasium (tournaments, trade shows, fairs, etc.)
$60 /hour
+ Hourly Facility
Attendant Fee
When Required
$75 /hour
+ Hourly Facility
Attendant Fee
When Required
Damage Deposit
$300
$300
Optional Cleaning Fee
$275
$275
Senior Activity Center
Resident
Non - Resident
Full Facility (includes basic kitchen use)
Available Friday evenings, Saturday and Sunday. Tables and
chairs for up to 200 people max. 3 hr. minimum, 5:30 -11 p.m.
(Friday eve.); 5 hr. minimum, 9 a.m. -11 p.m.(weekend)
Additional cleanup time is available after 11 p.m.
$80 /hour
$100 /hour
Rental Package Friday night & Saturday: 4 hours Friday and
up to 12 hours of active use on Saturday
$1,200
$1,500
Rental Package Full Day Saturday or Full Day Sunday: up to
12 hours of active use on either day
$1,000
$1,300
Millennium Rooms
Friday only, 3 hour minimum, 5:30 - 11 p.m., 63 people per
room maximum, 3 rooms available; weekend options available
within 30 days or less
$30 /hour
+ Hourly Facility
Attendant Fee
When Required
$40 /hour
+ Hourly Facility
Attendant Fee
When Required
Weese & Rotary Rooms
Monday — Friday, 2 hour minimum, 5:30 - 11 p.m., 40 people
per room maximum; weekend options available within 30 days
or less
$20 /hour
+ Hourly Facility
Attendant Fee
When Required
$25 /hour
+ Hourly Facility
Attendant Fee
When Required
*Additional Cleanup time available 11:00 p.m. — midnight
$80
$100
Damage & Cleaning Deposit (for Full Facility and Millennium
room rentals) without alcohol
$300
$300
Damage & Cleaning Deposit (for Full Facility and Millennium
room rentals) with alcohol ($1,000,000 excess liability
insurance required)
$500
$500
Optional cleaning fee (fee required with use of alcohol in
facility)
$275
$275
Commercial kitchen and /or use of dishes, tableware, pots, etc.
$50
$50
Page 1 23
DI.D
Page 79 of 95
Basic Kitchen
$25
$25
William C. Warren Building
Resident
Non - Resident
3 hour minimum
Seven days a week 9 a.m. - 11 p.m.
$40 /hour
$50 /hour
Baseball /Softball /Grass Fields
(Reservations made in 1.5 hour increments)
Resident
Non - Resident
Youth
$10/1.5 hour
$13/1.5 hour
Adult
$23/1.5 hour
$30/1.5 hour
Field Lights
$30/1.5 hour
$30/1.5 hour
Field Maintenance
$30 per field
$30 per field
Baseball /Softball/ Fastpitch Tournaments
(Reservations made for 1 or 2 day tournaments)
1 Day
2 Day
Youth
$700
$1,000
Adult
$900
$1,300
Field Lights
$30/1.5 hour
$30/1.5 hour
Synthetic Turf Fields
(Reservations made in 1.5 hour increments)
Resident
Non - Resident
Youth
$45/1.5 hour
$60/1.5 hour
Adult
$60/1.5 hour
$75/1.5 hour
Field Lights
$30/1.5 hour
$30/1.5 hour
Game Farm Wilderness Park Campgrounds
Resident
Non - Resident
Daily, Open year round
7 nights maximum
$25 /night
$25 /night
Game Farm Wilderness Park Day Camp Area
Resident
Non - Resident
Daylight hours, April 1 - October 15
Minimum Rental: 1 day
$75 /day
$50 Non Profit
Picnic Shelters
Game Farm Park
Single quadrant (max: 25)
Monday — Friday
Saturday - Sunday
Full day
Mon -Sun (Full Shelter) 1 -99
Mon -Sun (Full Shelter) 100 -199
Mon -Sun (Full Shelter) 200+ (must also rent
amphitheater)
Amphitheater
Isaac Evans Park
Lea Hill Park
Roegner Park
Game Farm Wilderness Park
Les Gove Park
Sunset Park
Mon -Sun Single Quadrant (max: 25)
Mon -Sun (Full Shelter) 1 -99
Mon -Sun (Full Shelter) 100 -199
Mon -Sun (Full Shelter) 200+
Auburn residents Non - residents
Half Day* Full Day* Half Day* Full Day*
$30 $50 $40 $65
N/A N/A N/A N/A
$120 $200 $150 $250
$180 $300 $225 $375
N/A $375 N/A $475
$75 $125 $100 $175
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$30 $50 $40 $65
$120 $200 $150 $250
$180 $300 $225 $375
NA $375 NA $475
Rental Rate Schedule for Auburn Ave Theater
Resident Non - Resident
Page 124
DI.D
Page 80 of 95
Weekdays Mon -Thur
$170.00
$200.00215.00
Weekend Days (Fri., Sat., and Sun.)
$270.00
$320:-00340.00
Damage deposit. The terms and conditions for full
or partial refund of deposit apply to approval of
Check -Out List, including theater, equipment plot
restoration.
$300.00
$300.00
Hourly commercial rate for meetings
2 hour min. for "4 -wal" only of lobby, auditorium,
and stage
$35 /hr
$3545/hr
Equipment not included: Use of any theatrical
equipment additional charge
$30 /hr
$0040/hr
$1,000,000 excess liability insurance required
Upon request
Upon request
Cleaning Fee
$1- 00700130.00
$1- 00.00130.00
Rental Rate Schedule for Commercial Filming
Resident
Non - Resident
Permit Fee
$50
Still Photography /Training and Industrial Films, etc
$50 per 1/2 day
$100 per day
Broadcast, Film, TV, Commercial, etc.
$75 per 1/2 day
$150 per day
Electricity/Water Access, Park Maintenance Staff,
Vehicle Access
Hourly staff cost
Damage Deposit
$100
Impact Fees:
Park Impact Fees
$3,500.00 per residential dwelling unit
Page 125
DI.D
Page 81 of 95
1. MULTIMEDIA DUPLICATION (Per Resolution No. 3953 and Resolution No. 4552.)
^oY i.r tiC,y ?S: Y��� t.::i .u�.,�%4 °iyrl ,{� 4y: ..;ry. :'SS.se
i_sa.. fS _- .YS ✓'i: - �A_:.. - _ i. T:
DVD Copy
$10.00 per disk
CD Copy
$5.00 per disk
Page 126
DI.D Page 82 of 95
J. INFORMATION SERVICES AND GIS13 (Per Resolution No. 4272, Ordinance 6276,
Resolution No. 4552, and Resolution No.4593 .) Much of the City's geographic data is available
for sale per the prices below plus Washington State sales tax. A signed public records request
form is required. Most public records requests can be completed within seven to ten business
days and will be delivered in ESRI Shapefile format without Metadata.
Product v: . w > ; : .. r:'. "4° ..,
,Cost`
Maps
Existing Map
Custom Maps (any non - existing map)
$5.00 + tax
$50.00 per hour14 + tax
Data
Digital Data Requests
$50.00 per hour15 + tax
Miscellaneous
CD -Rom
All other requests for data or information not specifically listed
$5.00 + tax
$50.00 per hour + tax
13 Hourly charge to complete any of the below (one hour minimum charge).
14 Hourly charge includes the cost of processing and providing custom map requests.
15 Hourly charge includes the cost of processing and providing digital data requests.
Page 127
DI.D Page 83 of 95
AuBuRN ITY Cdr •
\VASH E NGTo
AGENDA BILL APPROVAL FORM
DI.E
Agenda Subject:
Capital Project Status Report
Department:
Public Works
Attachments:
Capital Project Status Report
Administrative Recommendation:
Background Summary:
Date:
December 10, 2014
Budget Impact:
$0
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Sweeting
Meeting Date: December 15, 2014 Item Number: DI.E
AUBURN * MORE THAN YOU IMAGINED Page 84 of 95
CAPITAL PROJECT STATUS REPORT
Date: December 10, 2014
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This project will repair and modify
existing sanitary sewer pump station
facilities located at: F St SE, R St NE,
22nd St NE, Rainer Ridge, Valley
Meadows, 8th St NE, Area 19, North
taps, Peasley Ridge, Riverside, and
Terrace View to address access,
corrosion resistance, site security and
new generators where needed.
This project includes procuring and
installing traffic signal equipment
upgrades for existing signals.
This project will address utility crossings
of the BNSF right -of -way that will be
affected by the 3rd rail line that
BNSF /Sound Transit plan to building in
2015. The project will also replace a
storm drain pipe adjacent to the railroad
tracks at 37th Street.
This project will mitigate flooding issues
at 307 Oravetz Place SE.
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Page 86 of 95
CAPITAL PROJECT STATUS REPORT
Date: December 10, 2014
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cost updated to reflect most recent
cost information available.
Contract documents being finalized.
BNSF permit secured. Project to be
advertised for bids in December.
Project to re- advertise for construction
bids in the Spring 2015.
Contract documents being finalized.
Updated budget numbers to reflect
most recent cost information
available.
Contract documents being finalized.
Advertise and finish dates adjusted to
reflect coordination efforts with a
project stakeholder.
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Location/Description
This project will construct a new building
to house a standby generator and
disinfection equipment.
This project will rehabilitate Well 1 so
that it can function at full capacity and
complete modifications to the Howard
Road Corrosion Control Facility.
This project will complete improvements
to the rail crossing at 37th Street NW
and B Street NW to address safety
concerns.
This project will replace the 30 -inch
storm drainage line along 30th Street NE
from the north end of the Airport to the
Brannon Park Storm Pump Station to
address localized flooding issues.
This project will construct a new
detention and treatment system for
drainage at the M &O Facility and expand
and improve the existing decant facility.
complete pavement patching and
overlay treatments on arterial, collector
and local roadways for the purpose of
pavement preservation through the City.
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Page 87 of 95
CAPITAL PROJECT STATUS REPORT
Date: December 10, 2014
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Coordination with communications
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Design is underway.
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acquisition underway.
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Location/Description
This project will provide various
improvements at the reservoir, including
painting, seismic upgrades, and facility
modifications.
This project will construct storm
drainage improvements on Hi -Crest
Drive NW. The City is also designing and
constructing the relocation of a
Lakehaven Utility District (LUD)
Watermain that is in conflict with the
storm improvements, at LUD's expense.
Auburn Wav South Pedestrian
landscaped median island, a designated
mid -block crosswalk, relocation of
existing utility poles, and a u -turn at Fir
Street. This project also includes a
public education element for pedestrian
safety. This project is planned to be
constructed concurrent with project
CP1119.
This project will widen AWS between Fir
and Hemlock Streets from 3 lanes to 5
lanes and includes new sidewalks, street
lighting system, bus pull -outs, and
improvement of the Hemlock St.
intersection to include u -turns and a
new traffic signal. This project is planned
to be constructed concurrent with
project CP1118.
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Page 88 of 95
CAPITAL PROJECT STATUS REPORT
Date: December 10, 2014
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Design is underway.
Design is underway.
Design is underway.
Consultant design work is underway.
Design is underway.
Project
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Costs
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Total Budget
585,000
1,233,574
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Location/Description
This project will complete improvements
to the East Ridge Manor storm system in
the Lea Hill area.
This project will repair or replace
asbestos cement water lines along AWN,
49th and B St NW and at the M &O /Parks
Maintenance area.
This project will complete the widening
of S 277th from the intersection of
Auburn Way North to L Street NE,
including the construction of a
pedestrian trail and relocation of the
floodway along S 277th.
This project will be done in phases. The
first phase 1A will complete
investigation of the Fulmer Wellfield
area to determine the required analysis
and drilling program needed to utilize
the full water rights. Phase 1B will
complete a drilling and testing program
as well as an alternatives analysis.
Phase 2 will complete the physical
improvements.
This project will construct improvements
to the intersection of AWS and
Riverwalk Drive and complete minor
widening and add additional capacity
from the MIT Plaza signal to the
Dogwood signal.
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Page 89 of 95
CAPITAL PROJECT STATUS REPORT
Date: December 10, 2014
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SOS Program
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Design is underway.
Design is underway.
Design is underway.
Feasibility study underway.
Contract documents being finalized for
Phase 2A.
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Total Budget
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Location/Description
This project will construct conveyance
improvements on 17th Street SE from A
Street SE to K Street SE and increase the
capacity of the existing detention pond
located on A Street SE. The project will
also replace sewer and water facilities
adjacent to the storm drain line.
This project will reconstruct the existing
signals at C Street SW and Main Street
and at Main Street and Auburn Ave.
This project will replace and /or repair
aging and damaged storm lines
throughout the City.
This project will conduct a feasibility
study for a pedestrian crossing of East
Valley Highway (A St SE) and the BNSF
rail tracks just north of the White River.
This project will complete the on -going
monitoring and reporting required by
Permits for the Wetland Mitigation site
related to the A Street NW Extension
Project for 10 years. In addition, the
project includes the 2nd Phase Planting
at the site in Year 3.
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Page 90 of 95
CAPITAL PROJECT STATUS REPORT
Date: December 10, 2014
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Design is underway.
For status see CP1402.
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Total Estimated
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176,083
6,251,033
6,251,033
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This project will complete the
reconstruction of the following local
roadways:
K St NE - East Main to 4th St NE
H St SE & 19th St SE - 21ST St SE to 17th
St SE
24th St SE - M St SE to R St SE
This project will complete the
reconstruction of the following local
roadways:
3rd St NE between AWN and Auburn
Ave, and 200ft east of Auburn Way to D
Ct NF
CP1402, 2014 Citywide Pavement
Patching and Overlays.
2014 SOS Program Totals
2014 & 2015 TOTAL SOS PROGRAM
CPS TOTAL
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Page 91 of 95
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AuBuRN 1TY OF �
\VASHENG`O
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Significant Infrastructure Projects by Others - Public Works December 9, 2014
Status Report
Department: Attachments: Budget Impact:
Public Works Renc-t $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Gaub
Meeting Date: December 15, 2014 Item Number: DI.F
AUBURN * MORE THAN YOU IMAGINED Page 92 of 95
SIGNIFICANT INFRASTRUCTURE PROJECTS BY OTHERS - PUBLIC WORKS STATUS REPORT
December 9, 2014
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Status
Phase 2 construction which includes the partial demolition of
the old building, additional utility work, some remodeling, and
improvements on 4th Street NE is underway and on schedule.
widening and utility work. Remaining work includes some
paving to complete re- channelization work, landscaping, and
fence installation. Some of the remaining work is weather
dependant.
Work is underway but is weather dependant.
Only restoration work remains to be completed but is weather
dependant.
Only restoration work remains to be completed but is weather
dependant. Overlay is planned for Spring 2015
Work is underway; however, sewer installation is on hold due
to a gas line relocation.
Only restoration work remains to be completed but is weather
dependant. Overlay is planned for Spring 2015
Grading work on the plat development has begun, public
infrastructure plans are under review.
Date Per
Applicant
Summer 2015
Spring 2015
Spring 2015
Feb. 2015
Spring 2015
Spring 2015
Spring 2015
Fall 2015
Permit(s)
Issued
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400 Feet
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1000 Feet
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1500 Feet
Location /Description
This project will include roadway and utility improvements to support
the new Auburn High School. Improvements include modifications
to Storm, Water and Sanitary Sewer mainlines and roadway
improvements on Main Street and 4th Street NE.
This project will complete half street roadway improvements on
124th Ave SE from SE 304th St. north to approximately SE 290th
St. for the 3rd phase of the Verdana (Bridges) Plat development
that is in Kent.
This project will complete half street roadway improvements on S
300th Street from 58th Place S. to approximately 62nd Ave. S for
the Westridge Plat development on the west hill.
This project will replace bare steel gas lines found during the
relocation efforts associated with the City's AWS and M Street
Intersection improvements.
This project will replace steel gas lines.
This project will complete half street roadway improvements to
support the Hazel Heights development. Improvements include new
street lighting and widening of 112th to include a turn lane and
sidewalks.
This project will complete the installation of a new 6" gas main to
service the residential development of Mountain View Estates on
the west hill.
This project wil complete half street inprovements on 321st
Street S. East of 46th Place S. (a King County road) and along
46th Place S at the 32250 block area (a City road).
Sponsor/
Applicant
Auburn
School District
Yarrow Bay
Development
PNW Holdings
LLC.
Puget Sound
Energy
Puget Sound
Energy
Alpine View
LLC
Puget Sound
Energy
PNW Home
Builders North
LLC
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AuBuRN
\VASH E NGTo
Agenda Subject:
Action Tracking Matrix
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Matrix
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember: Osborne
Meeting Date: December 15, 2014
Date:
December 10, 2014
Budget Impact:
$0
Staff: Gaub
Item Number: DI.G
DI.G AUBURN * MORE THAN YOU IMAGINED
Page 94 of 95
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Status
Ongoing - Quarterly updates
Will take to Council Study Sessions in January. Overview with PCDC
completed on 12/8/2014.
Consultant to complete analysis then this will be a study session topic in
early 2015.
Completed with fee schedule adoption on 12/15/2014.
SR -164 Corridor Plan will be presented at a Council Study Session
Meeting in early 2015.
Work to complete the repair is being scheduled but is weather
dependant.
Estimated
Completion
Date
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Next PWC
Review Date
1/20/2014
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Item Description
Track completed project on the Current Year
Active Capital Improvement Projects Map
System Development Charges
Cost of Service Analysis
Transportation Impact Fee Structure
Analyses
Auburn Way South SR -164 Corridor Plan
Review
Lea Hill Road Repair at 105th Place se
Intersection
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Page 95 of 95
Updated: 12/10/2014 1:13 PM