HomeMy WebLinkAbout12-15-2014 CITY COUNCIL AGENDA PACKETAlityrB
URN
WASHINGTON
City Council Meeting
December 15, 2014 - 7:30 PM
Auburn City Hall
AGENDA
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I. CALL TO ORDER
A. Flag Salute
B. RoII CaII
C. Announcements, Appointments, and Presentations
1. Boards and Commissions Reappointments
City Council to confirm the following three year reappointments to expire
December 31, 2017 to the following Boards and Commissions:
Airport Board
Donald Peters
Arts Commission
Dan Norman
Cemetery Board
Jeanne Coffey
Human Services Committee
Jason Berry
Bette Vangasken
Cecila Brugger
Lodging Tax Advisory Board
Khara Nixon
David Kwok
Ronnie Roberts
Parks & Recreation Board
Michael Hassen
Richard Artura
Greg Dobbs
Planning Commission
Judi Roland
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Urban Tree Board
Jan Speer
Bryce Landrud
2. Lodging Tax Advisory Committee Appointment
City Council to appoint Julie Krueger to the Lodging Tax Advisory
Committee for new a three year term to expire December 31, 2017.
D. Agenda Modifications
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing is scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
C. Correspondence
There is no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
1. December 8, 2014 Minutes* (Peloza)
B. Planning & Community Development
C. Public Works
1. December 1, 2014 Minutes* (Osborne)
D. Finance
1. December 1, 2014 Minutes* (Wales)
E. Les Gove Community Campus
F. Council Operations Committee
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. November 4, 2014 Special City Council Meeting Minutes*
B. December 1, 2014 City Council Minutes*
C. December 3, 2014 Special City Council Meeting Minutes*
D. Claims Vouchers (Wales /Coleman)
Claims voucher numbers 431473 through 431660 in the amount of
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$1,337,790.75 and two wire transfers in the amount of $2452.21 and dated
December 15, 2014.
E. Payroll Vouchers (Wales /Coleman)
Payroll check numbers 535200 through 535233 in the amount of $859,460.56,
electronic deposit transmissions in the amount of $1,303,856.97 for a grand total
of $2,163,317.53 for the period covering November 27, 2014 to December 10,
2014.
F. Public Works Project No. C512A* (Osborne /Snyder)
City Council to award Contract No. 13 -12, to Gary Harper Construction, Inc. on
their low bid of $797,160.00 plus Washington State sales tax of $75,730.20 for a
total contract price of $872,890.20 for Project No. C512A, Well 4 Emergency
Power Improvements
G. Public Works Project No. C524A* (Osborne /Snyder)
City Council to approve final pay estimate No. 25 to Contract No.AG -C -401 in
the amount of $22,119.00 and accept construction of Project No. C524A —
SCADA System Improvements, Consultant and Technology Services
H. Public Works Project No. CP1304* (Osborne /Snyder)
City Council to grant permission to advertise for bids for Project No. CP1304,
37th Street & B Street NW Pre - Signal Project, Contract 14 -12
I. Public Works Project No. CP1320* (Osborne /Snyder)
City Council to grant permission to advertise for bids for Project No. CP1320,
Maintenance and Operations Storm Drainage Improvement Project
J. VADIS Service Agreement AG -S -080* (Peloza /Coleman)
City Council to approve Service Agreement No. AG -S -080 with Vadis for a litter
control program
(RECOMMENDED ACTION: City Council approve the Consent Agenda.)
V. UNFINISHED BUSINESS
There is no unfinished business.
VI. NEW BUSINESS
There is no new business.
VII. ORDINANCES
A. Ordinance No. 6545* (Osborne /Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 3.12 of the City Code relating to public contracts
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance
No. 6545.)
B. Ordinance No. 6546* (Wales /Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 13.36.040, 13.36.230, 20.04.020, 20.04.120, 20.06.020, 20.06.100,
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20.06.130 and 20.06.180 of the Auburn City Code relating to the City of Auburn
Fee Schedule
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance
No. 6546.)
C. Ordinance No. 6547* (Wales /Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 3.68 of the Auburn City Code relating to Parks and Recreation fees
(RECOMMENDED ACTION: City Council introduce and adopt Ordinance
No. 6547.)
VIII. RESOLUTIONS
A. Resolution No. 5114* (Wales /Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City of Auburn Fee Schedule to adjust fees for 2015
(RECOMMENDED ACTION: City Council adopt Resolution No. 5114.)
B. Resolution No. 5115* (Holman /Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City Council Rules of Procedure as adopted by Ordinance No. 5802 and
amended by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909,
5105 and 5112
(RECOMMENDED ACTION: City Council adopt Resolution No. 5115.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated
with their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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MS.1
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AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
December 8, 2014 Minutes December 9, 2014
Department: Attachments: Budget Impact:
Police Minutes - December 8, 2014 $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Peloza Staff:
Meeting Date: December 15, 2014 Item Number: MS.1
AUBURN * MORE THAN YOU IMAGINED Page 5 of 158
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Municipal Services Committee
December 8, 2014 - 3:30 PM
City Hall Conference Room 3
MINUTES
I. CALL TO ORDER
MS.1
Chair Peloza called the meeting to order at 3:29 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present were: Chair Bill Peloza, Vice Chair Wayne
Osborne and Member Claude DaCorsi.
Staff present were: Mayor Nancy Backus; Chief of Police Bob Lee;
City Attorney Dan Heid, Parks; Arts & Recreation Director Daryl
Faber; Solid Waste & Recycling Supervisor Joan Nelson; and Police
Secretary Sue Van Slyke.
Others present: Robert Whale of the Auburn Reporter.
B. Announcements
There were no announcements.
C. Agenda Modifications
Discussion Item
IV. E. Resolution No. 5115
City Attorney Dan Heid reviewed Resolution No. 5115 which will
amend the City Council Rules of Procedure as adopted by
Ordinance No. 5802 and amended by Resolution No. 4282, 4429,
4467, 4615, 4686, 4740, 4813, 4909, 5105 and 5112.
Resolution No. 5115 would allow the sequence of agenda items in
City Council meetings to be changed for flexibility purposes. There
may be occasions when it would be advantageous to take items out
of their order and consider them at an earlier or later time,
depending upon the circumstances or parties in attendance at the
meeting.
A brief discussion by the Committee resulted in agreement with the
need for this Resolution.
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II. CONSENT AGENDA
A. Minutes - November 24, 2014 (Peloza)
Vice Chair Osborne moved and Member DaCorsi seconded to
approve the November 24, 2014 Municipal Services Committee
minutes as written.
Motion carried unanimously. 3 -0
III. ACTION
A. VADIS Service Agreement AG -S -080 (Coleman)
Solid Waste & Recycling Supervisor Joan Nelson presented the
VADIS Service Agreement to the Committee. This is a bi- annual
service agreement between the City of Auburn and Vadis for a litter
control program for 2015. The service includes a recycling pickup
program that runs from April to September each year. Ms. Nelson
explained that the cost of the program remains higher than what the
City currently pays.
Vice Chair Osborne recommended to forward the 2015 -2016
Service Agreement No. AG -S -080 with Vadis to City Council for
approval. Member DaCorci seconded.
Recommendation passed. 3 -0
IV. DISCUSSION ITEMS
MS.1
A. Resolution No. 5114 (Heid)
City Attorney Dan Heid summarized Resolution No. 5114 which will
amend the City of Auburn Fee Schedule to adjust fees for 2015. In
this document, each department identified fees they feel need to be
amended. Attorney Heid opened the meeting for questions from the
Committee. Vice Chair Osborne stated that the incorrect Resolution
number was listed at the top of page 23. Mr. Heid will amend the
resolution to reflect the correct number. Vice Chair Osborne also
addressed Section 4.a. on page 27 regarding the total valuation fees
on Permits. He stated that there is a discrepancy in the fee total
when the additional fee of $100.00 is added to the base fee.
Attorney Heid will confer with Community Development and Public
Works to adjust this fee schedule to reflect correct costs.
At the conclusion of the discussion it was recommended that
Attorney Heid research and either correct or clarify the following
items.
1. Section B.4 on page 35 - Other Annual Franchise Fee where the
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4.5% of Gross Revenue is crossed off.
2. Section G. Graves on page 45 which shows an increase of the
cost of a grave by $5000.00 from $4,995.00 to $9,995.00.
B. Ordinance No. 6546 (Heid)
Attorney Heid discussed Ordinance No. 6546 which will include fees
that are stated in the Auburn fee schedule. This ordinance will
accommodate some of the new fees that are currently in the fee
schedule that were previously referenced in city code. Member
DaCorsi pointed out that the lettering is out of sequence on page 59
with the rest of Section 8. Attorney Heid will correct this error. Vice
Chair Osborne called attention to Section 5.K. where the
nonrefundable application fee has doubled from $2,500.00 to
$5,000.00. Attorney Heid will find out the reason this occurred.
C. Ordinance No. 6547 (Heid)
Attorney Heid explained that this Ordinance seeks to allow flexibility
in the fees that are charged by the Parks and Recreation
department.There currently is no methodology to deviate from the
Fees and Charges Manual in special circumstances with individuals,
groups or special populations. The Committee suggested amending
the statement in Section 3.68.030.B which states "benefit to the
public and the Department" to "benefit to the public, city and the
Department ".
D. Project Matrix (Peloza)
Line item 28P will be removed from the Project Matrix.
V. ADJOURNMENT
MS.1
In regards to the next Municipal Services Committee meeting scheduled
for December 22, 2014, Mayor Backus informed the Committee that
there will not be any items moving forward from current committees due
to the change to study sessions.Vice Chair Osborne moved to cancel the
next Municipal Services Committee meeting on December 22, 2014.
Member DaCorsi seconded.
Motion approved. 3 -0
There being no further business to come before the Committee, the
meeting was adjourned at 4:08 p.m.
APPROVED this 9th day of December, 2014.
Bill Peloza, Chair Sue Van Slyke, Police Secretary
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Agenda Subject:
December 1, 2014 Minutes
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Draft M inutes
Administrative Recommendation:
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne
Meeting Date: December 15, 2014
Date:
December 9, 2014
Budget Impact:
$0
Staff:
Item Number: PW.1
PW.1 AUBURN * MORE THAN YOU IMAGINED
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WASH € NGTONJ
Public Works Committee
December 1, 2014 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Wayne Osborne called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall,
One East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wayne Osborne, Vice -Chair Bill Peloza, and Member
Claude DaCorsi were present. Also present during the meeting
were: Assistant Director of Engineering /City Engineer Ingrid Gaub,
Assistant Director of Public Works Operations Randy Bailey,
Assistant City Engineer Jacob Sweeting, Utility Engineering
Manager Lisa Tobin, Director of Administration Michael Hursh, City
Attorney Dan Heid, Planning Services Manager Jeff Dixon and
Public Works Secretary Molly Mendez.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
Approve the minutes of the November 17, 2014 Public Works
Committee meeting.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve the Public Works Committee Meeting
minutes for date, November 17, 2014.
Motion carried 3 -0.
111. ACTION
PW.1
A. Small Works Project No. EM1303 (Moore)
City Council approve final payment for Small Works Contract No. 13-
22 in the amount of $60,672.38 and accept Project No. EM1303, R
Street Emergency Repairs
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Director of Administration Hursh provided a brief background
summary of Project No. EM1303. Hursh confirmed this project did
not go out to bid as this was an emergency repair in response to a
question asked by Chairman Osborne.
It was moved by Vice -Chair Peloza, seconded by Member DaCorsi,
that the Committee approve final payment for Small Works Contract
No. 13 -22 in the amount of $60,672.38 and accept Project No.
EM1303, R Street Emergency Repairs.
Motion carried 3 -0.
IV. DISCUSSION ITEMS
A. Ordinance No. 6543 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 10.36.270 of the Auburn City Code related to
parking restrictions
City Attorney Heid responded to a question asked by Member
DaCorsi regarding Section 10.36.270.A.3 of Ordinance No. 6543.
B. Ordinance No. 6542 (Dixon)
An Ordinance amending ACC 19.02 related to annual adjustment of
school impact fees
Planning Services Manager Dixon provided a brief background
summary of Ordinance No. 6542. There were no questions from the
Committee.
C. Capital Project Status Report (Sweeting)
Item 31 — C207A — A Street NW Extension — Wetland Monitoring,
Reporting and Planting:
Assistant Director of Engineering /City Engineer Gaub pointed out
that this project was added to the Capital Project Status Report and
that the next action they see will be the project award.
D. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
There were no questions from the Committee.
E. Action Tracking Matrix (Gaub)
Vice -Chair Peloza requested to have the wording on item F, Lea Hill
Road Repair revised to `Lea Hill Road Repair at 105th Intersection'.
Staff will revise as requested.
V. ADJOURNMENT
PW.1
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PW.1
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 3:42 p.m.
Approved this 15th day of December, 2014.
Wayne Osborne Molly Mendez
Chairman Public Works Department Secretary
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AuBuRN 1YY CAF �
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Agenda Subject:
December 1, 2014 Minutes
Department:
Administration
AGENDA BILL APPROVAL FORM
Attachments:
12 -1 -2014 minutes
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember: Wales
Meeting Date: December 15, 2014
Date:
December 9, 2014
Budget Impact:
$0
Staff:
Item Number: FN.1
FN.1 AUBURN * MORE THAN YOU IMAGINED
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A cirri
URN
WASHINGTON
Finance Committee
December 1, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at 1
East Main Street in Auburn.
A. Roll Call
Chair Largo Wales and Member Yolanda Trout were present. Vice Chair
John Holman was excused.
Officials and staff members present included: City Attorney Daniel B.
Heid, Finance Director Shelley Coleman, Community Development and
Public Works Director Kevin Snyder, Emergency Preparedness Manager
Sarah Miller, Solid Waste and Recycling Supervisor Joan Nelson, and
City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. November 17, 2014 Minutes
Member Trout moved and Chair Wales seconded to approve the minutes
as distributed.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Claims Vouchers (Coleman)
Claims voucher numbers 431308 through 431472 in the amount of
$3,039,619.66 and two wire transfers in the amount of $2,816.54 and
dated December 1, 2014.
Committee members reviewed claims vouchers and payroll and briefly
discussed claims voucher number 431326.
Member Trout moved and Chair Wales seconded to approve the claims
vouchers and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 2 -0
FN.1
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C. Payroll Vouchers (Coleman)
Payroll check numbers 535126 through 535199 in the amount of
$363,247.58 and electronic deposit transmissions in the amount of
$1,369,666.42 for a grand total of $1,732,914.00 for the period November
13, 2014 to November 26, 2014.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6533 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
adopting the 2015 -2016 Biennial Budget for the City of Auburn,
Washington
Finance Director Coleman presented Ordinance No. 6533 adopting the
City's 2015 -2016 Biennial Budget.
Council previously reviewed the proposed budget in several work
sessions and public hearings.
Member Trout moved and Chair Wales seconded to approve and forward
Ordinance No. 6533 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Ordinance No. 6539 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013 -2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474,
Ordinance No. 6481, Ordinance No. 6502, Ordinance No. 6510,
authorizing amendment to the City of Auburn 2013 -2014 Budget as set
forth in Schedule "A" and Schedule "B"
Finance Director Coleman presented Ordinance No. 6539 amending the
2013 -2014 Biennial Budget. The ordinance represents budget
amendment number nine and includes fund balance adjustments, project
funding requests, other spending authority for contracts for services,
receipt of grant revenues, purchase of vehicles and equipment, and
innovation and technology items.
Member Trout moved and Chair Wales seconded to approve and forward
Ordinance No. 6539 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
IV. RESOLUTIONS
A. Resolution No. 5110 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute interlocal agreements
between the City of Auburn and King County and the Cities of Bellevue,
Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Renton,
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FN.1 Page 15 of 158
Seattle and Tukwila for the establishment, implementation and operation
of the Puget Sound Emergency Radio Network System (PSERN)
City Attorney Heid presented Resolution No. 5110, which authorizes the
Mayor to negotiate and execute interlocal agreements between the City
and King County and other cities and users of the emergency radio
system.
City Attorney Heid explained the equipment utilized by the City, King
County and other cities is out of date, no longer being made and will no
longer be supported by its manufacturers. Therefore, King County and
King County cities plan to replace the equipment through a bond
measure. King County plans to place a bond measure before the voters
in April 2015. Representatives of King County and other cities have been
working to develop agreements that would provide for the creation of a
new emergency radio system and for operation of the system thereafter.
Member Trout moved and Chair Wales seconded to recommend approval
of Resolution No. 5110.
MOTION CARRIED UNANIMOUSLY. 2 -0
V. DISCUSSION ITEMS
A. Resolution No. 5096 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the adoption of the 2014 King County Regional Hazard
Mitigation Plan including the City of Auburn Plan Annex
Emergency Preparedness Manager Sarah Miller presented Resolution
No. 5096. Manager Miller explained the City has been a signatory of the
King County Hazard Mitigation Plan since 2004. The Plan is updated
every four years.
In order to be eligible to apply for Hazard Mitigation Grants, the City must
either have its own Hazard Mitigation Plan or be a party to another Plan.
Staff members are currently working on two separate grant applications
for hazard mitigation.
B. Vadis Service Agreement AG -S -080
Finance Director Coleman presented Service Agreement No. AG -S -080
with Vadis for a litter control program beginning January 1, 2015 through
December 31, 2016. The agreement also includes a recycling pickup
program that runs from April to September of each year.
Vadis is a non - profit corporation that develops employment opportunities
for individuals with disabilities. Each litter crew is made up of five
specially challenged individuals and a crew supervisor who collect trash
and debris along City traveled ways. The contract has been renewed
since 1991.
C. Ordinance No. 6543 (Heid)
FN.1
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An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 10.36.270 of the Auburn City Code related to parking
restrictions
City Attorney Heid presented Ordinance No. 6543, which amends Section
10.36.270 of the Auburn City Code related to parking restrictions. He
explained Ordinance No. 6535 adopted on September 15, 2014, allows
administrative changes to time and parking within the Downtown
Business District. Ordinance No. 6543 will clarify the application of
penalty provisions for parking code violations authorized by Auburn City
Code Section 10.36.060.
D. Study Sessions - Finance Items (Coleman)
Committee members reviewed a list of Finance related items for
consideration for the new Council study session format in the
upcoming year and beyond. Items included budget and budget
amendments, quarterly financial reports, property tax levy, other tax
issues, state shared revenues, annexation sales tax credit, local
revitalization sales tax credit, interfund loans, banking agreements,
interagency agreements, labor contracts.
VI. ADJOURNMENT
FN.1
There being no further business to come before the Committee, the meeting
adjourned at 5:36 p.m.
APPROVED this day of December, 2014.
LARGO WALES, CHAIR Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
November 4, 2014 Special City Council Meeting Minutes
Department:
Administration
Attachments:
11-4-2014 minutes
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Date:
December 2, 2014
Budget Impact:
$0
Staff:
Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 18 of 158
A ,,€ l 47]
UBURN
WASHINGTON
Special City Council Meeting
November 4, 2014 - 4:00 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
Mayor Nancy Backus called the special meeting to order at 4:00
p.m. Councilmembers in attendance included: Deputy Mayor Wagner, Bill
Peloza, Wayne Osborne, John Holman Yolanda Trout and Claude DaCorsi.
Councilmember Largo Wales was excused.
Junior City Council members in attendance included: Chair Cole Lindell, Vice Chair
Sydney Campbell, Angelina Zalutskiy, Mary Riel, Tyler Cushing and Brandon
Berend.
Junior City Councilmember Dalton Hands was excused.
Auburn Youth Councilmembers present included: Marcus Ebey, Amber Muggy and
Alexandra Ostos
Department directors and staff members present included: Police Chief Bob Lee,
City Attorney Dan Heid, Community Development and Public Works Director Kevin
Snyder, Assistant Director of Engineering Services and City Engineer Ingrid Gaub,
Director of Administration Michael Hursh, Teen Coordinator Jim Westhusing,
Program Specialist Kjerstin Lange and Deputy City Clerk Shawn Campbell.
II. DISCUSSION ITEMS
CA.A
A. Council Brainstorm for Auburn Youth Center and Community Center
City Council joined by representatives from the Youth Advisory Board and
Junior City Council will brainstorm with project consultants and City staff on
design ideas, options and issues for the Auburn Youth Center and Community
Center.
Mayor Backus explained the purpose of the meeting is to discuss the Youth
and Community Centers.
Stan Lokting from arc Architect introduced the process and agenda for the
meeting. He explained his firm has not started designing the buildings. The
purpose of this meeting is to receive input from the City Council, Junior City
Council and Auburn Youth Council. His firm needs to understand the priorities
and needs of the City in order to design a building that stays within the $9
million budget and meets the needs of the community. He reviewed the project
site and the need to integrate the project into the existing Les Gove
Community Campus.
Katrina Morgan from Fermata explained the plan is to design the new building
to be Silver LEED Certified. The City held an eco charrette earlier in the day
where the overarching goals for the project were set. The project will need to
make accommodations for all the different age groups that will be using the
new building.
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Deputy Mayor Wagner asked if the length of time required to recoup the cost
of equipment has been established. He suggested less then 15 years.
Ms. Morgan stated the payback period is still an open discussion.
Councilmember Peloza asked about solar power. Mr. Lokting stated they
would look at the payback period and if solar is too expensive for now they
would install infrastructure so solar could be added at a later time.
Mr. Lokting reviewed the priorities his company is focused on while designing
the building, such as connecting the youth center and community center, being
able to see out of the building, having a control center that is flexible
depending on the use of the building, technology lab for computers, areas for
music and writing, creating a usable setting for teens, the need for a stage or
theater, and the ability to accommodate large gatherings.
Councilmember DaCorsi stated he likes keeping the focus on creating an
atmosphere that allows the space to be the center of the community. He
said he wants it to be a one of a kind building but it is important to stay within
budget. Deputy Mayor Wagner stated he would like there to be a place in the
facility to accommodate pets. One of the rooms needs to be able to
accommodate children from infants to toddlers. Councilmember Holman stated
it is important to have easy access to the indoor and outdoor spaces.
Councilmember Trout said the space needs to be configured to have a view of
the park.
Mr. Lokting asked the Junior City Councilmembers and the Auburn Youth
Councilmembers what they felt was important to incorporate into the space.
Youth Councilmember Marcus Ebey stated teens want something different,
they want a place to hang out and talk to their friends. They want a space that
is a home away from home. Junior City Council Chair Lindell stated some
teens would enjoy activities to combine the seniors with the teens. Junior City
Councilmember Zalutskiy suggested the lobby have a coffee house
atmosphere. Parks Program Assistant Kjerstin Lange stated the Parks
Department is working on creating a space that is like a coffee shop area with
a training program for baristas.
Teen Coordinator Jim Westhusing stated programs drive the building. He
asked what types of programs the teens would like to see in the new
facility. The members present suggested a community garden including
lessons on how to grow fruits and vegetables, science labs, career day where
professionals come in and talk about their profession. Youth Councilmember
Ostos stated she wants to see programs that help with teen pregnancy, drop
outs and drugs. Junior City Council Vice Chair Campbell asked if the programs
and supplies would have a fee charged to the teens. Director Faber stated the
City tries to provide all materials at either no cost or a very reduced cost. Youth
Councilmember Muggy stated the gym needs to have activities besides
basketball. Junior City Council Vice Chair Campbell suggested a sand
volleyball court.
Junior City Council Chair Lindell noted different social groups often have a
difficult time intermixing. It would be helpful to have activities that help the
different social groups mix. Junior City Council Vice Chair Campbell stated the
City must ensure the different interests and ethnic groups are represented
throughout the facility. The teen center is a place for teens to meet other
Page 2 of 3
CA.A Page 20 of 158
teens.
Mayor Backus stated most programs are geared for the majority. She asked
how the City could program for less then the majority. Junior City
Councilmember Zalutskiy suggested the City could employ counselors at the
center.
Junior City Council Chair Lindell stated the common goal is to get everyone to
want to come to the park. The City needs to provide transportation to the teen
center. Mayor Backus stated the City is working with the Auburn School
District to provide transportation in the future. Youth Councilmember Ebey
stated parking at the Park and Recreation building is already a problem.
Councilmember DaCorsi suggested the space could be used as a celebration
of the community, featuring significant accomplishments of the community.
There are features of the park that need to be maintained such as the bocce
courts and the half mile loop trail.
Mr. Lokting explained his firm is going to continue community outreach
meetings and community surveys. They will come back to the Council with two
or three rough designs to choose from. Once an option has been selected they
will present to Council again at 30% complete and 60% complete and then a
final presentation with construction documents at 100% complete. The goal is
to open the facility in June of 2015.
III. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned
at 5:45 p.m.
APPROVED this 15th day of December, 2014.
CA.A
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
Page 3 of 3
Page 21 of 158
AuBuRN 1YY CAF �
\VASH E NGTo
Agenda Subject:
December 1, 2014 City Council Minutes
Department:
Administration
AGENDA BILL APPROVAL FORM
Attachments:
12 -01 -2014 minutes
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Date:
December 10, 2014
Budget Impact:
$0
Staff:
Item Number: CA.B
CA.B AUBURN * MORE THAN YOU IMAGINED
Page 22 of 158
UBURN
WASHINGTON
City Council Meeting
December 1, 2014 - 7:30 PM
Auburn City Hall
MINUTES
I. CALL TO ORDER
A. Flag Salute
Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led those
in attendance in the Pledge of Allegiance.
B. Roll Call
C.
City Councilmembers present: Deputy Mayor Rich Wagner, Bill Peloza,
Largo Wales, Wayne Osborne, John Holman, Claude DaCorsi and Yolanda
Trout.
Department Directors and staff members present included: Innovation and
Technology Operations Manager Ashley Riggs, City Attorney Daniel B. Heid,
Finance Director Shelley Coleman, Chief of Police Bob Lee, Parks, Arts and
Recreation Director Daryl Faber, Community Development and Public Works
Director Kevin Snyder, Economic Development Manager Doug Lein, Director
of Administration Michael Hursh, Public Affairs and Market Liaison Dana
Hinman, and City Clerk Danielle Daskam.
Announcements, Appointments, and Presentations
1. 2014 Tree Steward Proclamation
Mayor Backus to proclaim Mike Poste as a 2014 Tree Steward for
preserving and caring for the Oregon Myrtle located at 1008 4th Street
NE and declaring it a "Significant Tree ".
Mayor Backus read a proclamation declaring Mike Poste as a 2014 Tree
Steward and designating the Oregon Myrtle tree at 1008 4th Street NE
as a significant tree in Auburn. Mayor Backus introduced Bryce
Landrud, Chair of the City's Urban Tree Board, who accepted the
proclamation on Mr. Poste's behalf.
Mr. Landrud stated the Oregon Myrtle tree could be the largest Myrtle in
the State of Washington. According to Mr. Poste, the tree has been
located at its current location since the 1940's. Mr. Landrud stated the
tree is approximately five and one -half feet in diameter at the ground
level and is approximately 40 -50 feet tall and has a spread of about 80
feet wide.
Mr. Landrud thanked the City for designating the Oregon Myrtle as a
significant tree.
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
Page 1 of 7
CA.B Page 23 of 158
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
No one in the audience addressed the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met November 24,
2014. The Committee reviewed Ordinance No. 6543 relating to parking
restrictions and Resolution No. 5110 relating to interlocal agreements
establishing the Puget Sound Emergency Radio Network System. The next
regular meeting of the Municipal Services Committee meeting is scheduled
for December 8, 2014.
B. Planning & Community Development
Chair Holman reported the Planning and Community Development
Committee met November 24, 2014. The Committee reviewed Ordinance
No. 6542 related to the annual adjustment of school impact fees. The
Committee also discussed conversion of the Committee's work matrix to the
study session format. The next regular meeting of the Planning and
Community Development Committee is scheduled for December 8, 2014.
C. Public Works
Chair Osborne reported the Public Works Committee met this afternoon at
3:30. The Committee approved final payment for Small Works
Project EM1303 for emergency repairs at 2840 Riverwalk Drive. The
Committee discussed Ordinance No. 6543 related to parking restrictions,
Ordinance No. 6542 relating to school impact fees, the capital project status
report, infrastructure projects by others, and the Committee's matrix. The
next regular meeting of the Public Works Committee is scheduled for
December 15, 2014.
D. Finance
Chair Wales reported the Finance Committee met this evening at 5:00. The
Committee approved claims vouchers and wire transfers in the amount of
approximately $3,042,435.00 and payroll vouchers in the amount of
approximately $1,732,914.00. The Committee also approved Ordinance
No. 6533 adopting the 2015 -2016 Biennial Budget, Ordinance No. 6539
amending the 2013 -2014 Biennial Budget, Resolution No. 5110 relating to
interlocal agreements for the creation of the Puget Sound Emergency Radio
Network System, a service agreement with VADIS for a litter control program,
Ordinance No. 6543 relating to parking restrictions, Resolution No. 5096
Page 2 of 7
CA.B Page 24 of 158
adopting the 2014 King County Regional Hazard Mitigation Plan, and
potential study session items. The next regular meeting of the Finance
Committee is scheduled for December 15, 2014.
E. Les Gove Community Campus
Deputy Mayor Wagner reported the Les Gove Community Campus
Committee will meet on December 9, 2014.
F. Council Operations Committee
Deputy Mayor Wagner reported the Council Operations Committee met on
November 24, 2014. The Committee reviewed Resolution No. 5012, which
relates to the Deputy Mayor selection process. The Committee also received
an update on the status of the Independent Salary Commission.
G. Junior City Council
The next regular meeting of the Junior City Council is scheduled for
December 15, 2014.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the November 17, 2014 Regular Meeting
B. Claims Vouchers (Wales /Coleman)
Claims voucher numbers 431308 through 431472 in the amount of
$3,039,619.66 and two wire transfers in the amount of $2,816.54 and dated
December 1, 2014.
Payroll Vouchers (Wales /Coleman)
Payroll check numbers 535126 through 535199 in the amount of $363,247.58
and electronic deposit transmissions in the amount of $1,369,666.42 for a
grand total of $1,732,914.00 for the period November 13, 2014 to November
26, 2014.
D. Small Works Project No. EM1303 (Osborne /Hursh)
City Council approve final payment for Small Works Contract No. 13 -22 in the
amount of $60,672.38 and accept Project No. EM1303, R Street Emergency
Repairs
Deputy Mayor Wagner moved and Councilmember Peloza seconded to
approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and final payment
for a Small Works contract.
C.
MOTION CARRIED UNANIMOUSLY. 7 -0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
CA.B
Page 3 of 7
Page 25 of 158
VII. ORDINANCES
A. Ordinance No. 6533 (Wales /Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, adopting
the 2015 -2016 Biennial Budget for the City of Auburn, Washington
Councilmember Wales moved and Councilmember Holman seconded to
adopt Ordinance No. 6533.
Ordinance No. 6533 adopts the 2015 -2016 Biennial Budget. The budget was
reviewed in several Council study sessions and public hearings.
MOTION CARRIED UNANIMOUSLY. 7 -0
B. Ordinance No. 6539 (Wales /Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013 -2014 Biennial Budget Ordinance, as
amended by Ordinance No. 6456, Ordinance No. 6462, Ordinance No. 6472,
Ordinance No. 6473, Ordinance No. 6474, Ordinance No. 6481, Ordinance
No. 6502, Ordinance No. 6510, authorizing amendment to the City of Auburn
2013 -2014 Budget as set forth in Schedule "A" and Schedule "B"
Councilmember Wales moved and Councilmember Holman seconded to
adopt Ordinance No. 6539.
C.
Ordinance No. 6539 represents the end of the year budget amendment for
the 2013 -2014 Biennial Budget.
MOTION CARRIED UNANIMOUSLY. 7 -0
Ordinance No. 6542 (Holman /Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the
Auburn City Code relating to school impact fees
Councilmember Holman moved and Councilmember Wales seconded to
adopt Ordinance No. 6542.
Ordinance No. 6542 relates to the annual adjustment of school impact fees.
MOTION CARRIED UNANIMOUSLY. 7 -0
D. Ordinance No. 6543 (Peloza /Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 10.36.270 of the Auburn City Code related to parking
restrictions
Councilmember Peloza moved and Councilmember Osborne seconded to
adopt Ordinance No. 6543.
MOTION CARRIED UNANIMOUSLY. 7 -0
VIII. RESOLUTIONS
A. Resolution No. 5096 (Peloza /Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the adoption of the 2014 King County Regional Hazard Mitigation
Plan including the City of Auburn Plan Annex
CA.B
Page 4 of 7
Page 26 of 158
Councilmember Peloza moved and Councilmember Osborne seconded to
adopt Resolution No. 5096.
MOTION CARRIED UNANIMOUSLY. 7 -0
B. Resolution No. 5110 (Peloza /Heid)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute interlocal agreements
between the City of Auburn and King County and the Cities of Bellevue,
Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Renton,
Seattle and Tukwila for the establishment, implementation and operation of
the Puget Sound Emergency Radio Network System (PSERN)
Councilmember Peloza moved and Councilmember Osborne seconded to
adopt Resolution No. 5110.
C.
MOTION CARRIED UNANIMOUSLY. 7 -0
Resolution No. 5112 (Wagner /Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City Council Rules of Procedure as adopted by Ordinance No. 5802 and
amended by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813,
4909 and 5105
Deputy Mayor Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 5112.
Deputy Mayor Wagner explained the Resolution approves an amendment to
the Council Rules relating to the process for selecting the Deputy Mayor.
MOTION CARRIED UNANIMOUSLY. 7 -0
City Attorney Heid explained that any member of the City Council may be
nominated for the position of Deputy Mayor by a Councilmember. The
nomination does not require a second.
The Councilmember receiving a majority of the votes cast by the members of
the City Council shall be elected Deputy Mayor. The Council rules also
provide for a run -off election if no single Councilmember receives a majority
vote on the first ballot.
Mayor Backus opened nominations for Deputy Mayor for the year 2015.
Councilmember Osborne nominated Councilmember John Holman for Deputy
Mayor in 2015.
Councilmember DaCorsi nominated Deputy Mayor Wagner for Deputy Mayor
in 2015.
There being no other nomination, nominations were closed.
Councilmember Holman was elected Deputy Mayor for the year 2015 with
Councilmembers Osborne, Wales, Trout and Holman voting for
Councilmember Holman.
IX. REPORTS
Page 5 of 7
CA.B Page 27 of 158
At this time the Mayor and City Council may report on significant items associated
with their appointed positions on federal, state, regional and local organizations.
A. From the Council
Deputy Mayor Wagner reported on his attendance at the Pierce
County Regional Council meeting where discussion centered on the
legislative agenda for the Pierce County delegation.
Councilmember Holman reported that several members of the Council
attended the National League of Cities (NLC) Conference in Austin, Texas.
Councilmember Holman explained the NLC is comprised of 1,845 members
cities from 42 states. The goals of NLC are to proactively drive federal policy
on behalf of cities on issues that directly impact cities, find city solutions, and
build the skills of its members. Based on a survey of its members, the most
pressing issues for NLC are transportation, water /sewer infrastructure, and
parks and open spaces. Councilmember Holman reviewed the areas where
the NLC members believe Congress should take action in the next two years,
where Federal leadership is most needed, the areas of most active regional
partnerships, and the areas of most active private or public - private
partnerships.
Councilmember Osborne, a member of the NLC steering committee for the
Transportation and Infrastructure Services Committee, spoke regarding the
work of the committee and the need for a federal transportation bill.
Councilmember Osborne reported the Washington contingent to NLC is a
strong component of the NLC.
Councilmember Wales, a member of the NLC Human Development
Committee, spoke regarding the work of NLC Human Development
Committee, which supports education and immigration reform.
Councilmember Peloza reported he attended the National League of Cities
where he served as chair of the Energy, Environment and Natural
Resources Committee for the last time. Councilmember Peloza announced
he was elected to the NLC Board of Directors for a two -year term.
Mayor Backus wished Councilmember DaCorsi a very happy birthday on
December 2nd.
B. From the Mayor
Mayor Backus reported on a breakfast meeting with representatives from
Senator Cantwell's office where discussion focused on federal funding for
transportation projects. Mayor Backus also reported on her attendance at the
King County Flood Control District Advisory Committee meeting, a Safe
Energy Leadership Alliance meeting, and interviews of the Auburn Tourism
Board members.
X. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:30 p.m.
APPROVED this 15th day of December, 2014.
CA.B
Page 6 of 7
Page 28 of 158
CA.B
NANCY BACKUS, MAYOR Danielle Daskam, City Clerk
Page 7 of 7
Page 29 of 158
CA.0
AuBuRN 1YY CAF �
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 3, 2014 Special City Council Meeting Minutes
Department:
Administration
Attachments:
12-3 -2014 minutes
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Date:
December 8, 2014
Budget Impact:
$0
Staff:
Item Number: CA.0
AUBURN * MORE THAN YOU IMAGINED Page 30 of 158
AUBURN €1' LA
WASH INGTON
Special City Council Meeting
December 3, 2014 - 8:00 AM
Public Works Maintenance and
Operations Building - 1305 C Street
MINUTES
I. CALL TO ORDER
City Councilmembers present: Councilmember Wayne Osborne, Councilmember
Bill Peloza and Councilmember Largo Wales. No quorum was present. the tour
continued for informational purposes.
Officials and staff members present included: staff members present included:
Mayor Nancy Backus, Assistant Director of Engineering /City Engineer Ingrid Gaub,
Assistant Director of Public Works Operations Randy Bailey, Sewer /Storm Manager
Chad Jordison, Water Manager Allen Hunter, Street/Vegetation Manager David
Ornsbey, Vegetation Supervisor Erik Cottle, Pump Specialist Dave King,
Maintenance Worker II Susan Miller, Cross Connection Specialist Vince Konkler,
and Cross Connection Specialist Dave Huhtala.
II. DISCUSSION ITEMS
A. Tour of Public Works Facilites
The tour started at 8:05 a.m. at the Public Works Maintenance and Operations
Building.
The Council members and staff reviewed the system control room for the
City's System Control and Data Acquisition (SCADA) system and reviewed
what remote controls and monitoring capabilities the system has. The Council
then toured the equipment used to create the salt brine used to treat streets in
inclement weather conditions before leaving the Building site. The Council
then received a tour of the following facilities: Ellingson Sewer Lift Station,
White River Storm Pump Station, Lakeland Hills Water Booster
Station /Reservoir 5, Reservoir 6, and the Howard Road Corrosion Control
Facility and headworks. The tour ended at the Public Works Maintenance and
Operations Building.
III. ADJOURNMENT
The tour concluded at 10:45 a.m.
APPROVED this 15th day of December, 2014.
CA.0
NANCY BACKUS, MAYOR Shawn Campbell, Deputy City Clerk
Page 1 of 1
Page 31 of 158
CA.D
C=ITY or
AUBURN
\VASHENG`O
Agenda Subject:
Claims Vouchers
Department:
Administration
AGENDA BILL APPROVAL FORM
Attachments:
No Attachments Available
Administrative Recommendation:
Date:
December 8, 2014
Budget Impact:
$0
Approve claims vouchers.
Background Summary:
Claims voucher numbers 431473 through 431660 in the amount of $1,337,790.75 and
two wire transfers in the amount of $2452.21 and dated December 15, 2014.
Reviewed by Council Committees:
Councilmember: Wales
Staff: Coleman
Meeting Date: December 15, 2014 Item Number: CA.D
AUBURN * MORE THAN YOU IMAGINED Page 32 of 158
CA.E
AuBuRN ITY CAF �
\VASHENG`Or,
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Payroll Vouchers December 8, 2014
Department: Attachments: Budget Impact:
Administration No Attachments Available $0
Administrative Recommendation:
Approve Payroll Vouchers
Background Summary:
Payroll check numbers 535200 through 535233 in the amount of $859,460.56, electronic
deposit transmissions in the amount of $1,303,856.97 for a grand total of $2,163,317.53 for the
period covering November 27, 2014 to December 10, 2014
Reviewed by Council Committees:
Councilmember: Wales
Staff: Coleman
Meeting Date: December 15, 2014 Item Number: CA.E
AUBURN * MORE THAN YOU IMAGINED Page 33 of 158
(Ark'
UBURN
wAs - IENGTo
Agenda Subject:
Public Works Project No. C512A
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Budget Status Sheet
Bid Tab
Vidnity Map
Administrative Recommendation:
Date:
December 9, 2014
Budget Impact:
$0
City Council award Contract No. 13 -12, to Gary Harper Construction, Inc. on their low
bid of $797,160.00 plus Washington State sales tax of $75,730.20 for a total contract
price of $872,890.20 for Project No. C512A, Well 4 Emergency Power Improvements.
Background Summary:
The purpose of this project is to provide emergency power, upgrade the chlorination
system, and install security fencing at the City's Well 4 water facility. Providing a
diesel generator for emergency power will ensure that one of the City's primary
sources of water will continue to operate in the event electrical power is
lost. Upgrading the chlorination system from the existing gas chlorination system to a
liquid hypochlorite solution will increase operator safety and improve operations by
providing a chlorination system similar to other City water sources. Both the new
chlorination system and the generator will be housed in a new building that will be
constructed adjacent to the existing building at the Well 4 site.
Construction is anticipated to begin in January 2015 and be complete in July 2015.
A project budget contingency of $57,850.00 remains in the 430 (Water) fund.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Snyder
Meeting Date: December 15, 2014 Item Number: CA.F
CA.F AUBURN * MORE THAN YOU IMAGINED
Page 34 of 158
CA.F
AUBURN * MORE THAN YOU IMAGINED Page 35 of 158
BUDGET STATUS SHEET
Project No: C512A
Project Title: Well 4 Emergency Power Improvements
Project Manager: Seth Wickstrom
Initiation Date: Nov 5, 2012
Advertisement Date: Nov 6, 2014
Award Date:
O Initiation /Consultant Agreement
O Permission to Advertise
• Contract Award
O Change Order Approval
O Contract Final Acceptance
Date: December 4, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2013
2014
2015
Total
430 Fund - Water
39,448
172,621
1,166,520
0
1,378,589
Total
39,448
172,621
1,166, 520
0
1,378,589
Estimated Cost (Funds Needed)
Activity
Prior Years
2013
2014
2015
Total
Design Engineering - City Costs
6,850
18,917
26,000
0
51,767
Design Engineering - Consultant Costs
32,598
153,705
31,537
1,051,133
217,839
Construction Contract Bid
0
0
(1,108,983)
872,890
872,890
Authorized Contingency (10 %)
0
0
0
87,289
87,289
Construction Engineering - City Costs
60,000
60,000
Construction Engineering - Consultant Costs
30,954
30,954
Total
39,448
172,622
57,537
1,051,133
1,320,739
430 Water Budget Status
* ( #) in the Budget Status Sections indicates Money the City has available.
H: \PROJ \C512A -Well 4 Emergency Power \PWCCouncillnfo\Award \Backup (Not Part of Agenda Bill) \Budget 1 of 1
`atFs Sheet.xls 12/4/20 ?4a9EP..' SA 158
Prior Years
2013
2014
2015
Total
*430 Funds Budgeted ()
(39,448)
(172,621)
(1,166,520)
0
(1,378,589)
430 Funds Needed
39,448
172,622
57,537
1,051,133
1,320,739
*430 Fund Project Contingency()
0
0
(1,108,983)
0
(57,850)
430 Funds Required
0
0
0
1,051,133
0
* ( #) in the Budget Status Sections indicates Money the City has available.
H: \PROJ \C512A -Well 4 Emergency Power \PWCCouncillnfo\Award \Backup (Not Part of Agenda Bill) \Budget 1 of 1
`atFs Sheet.xls 12/4/20 ?4a9EP..' SA 158
Project Name:
Prepared by:
Bid Date:
BID TABULATION
BID TOTALS SUMMARY
C512A, Well 4 Emergency Improvements, Contract 13-12
City of Auburn
11/20/14
ENGINEER'S ESTIMATE: $ 891,355.50
AVERAGE BASIC BID AMOUNT: $ 855,722.26
BASIC BID SPREAD AMOUNT: $ 92,739.30
Basic BID Amount
Spread $ Spread %
LOW BIDDER:
Second Bidder:
Gary Harper Construction, Inc.
McClure & Sons, Inc.
$ 797,160.00
$ 852,905.00
- $94,195.50
- $38,450.50
- 10.57%
-4.31%
Basic BID (Tax not Included)
Gary Harper Construction, Inc $ 797,160.00
SGC General Contractors Non - Responsible
McClure & Sons, Inc. $ 852,905.00
Award Construction, Inc. $ 854,265.00
Prospect Construction $ 884,382.00
T. Miller Construction, Inc. $ 889,899.30
Total BID (Tax Included)
$ 872,890.20
$ 933,930.98
$ 935,420.18
$ 968,398.29
$ 974,439.73
12/9/2014 (12:15 PM)
h: \proj \bidlabs1C512A BT2.xls 1
CA.F Page 37 :of 158
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Page 38 of 158
CA.G
AuBuRN 1YY OF �
wAs - IENGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Public Works Project No. C524A December 9, 2014
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $0
Vicinity Map
Administrative Recommendation:
City Council approve Final Pay Estimate No. 25 to Contract No.AG -C -401 in the
amount of $22,119.00 and accept construction of Project No.C524A SCADA System
Improvements, Consultant and Technology Services.
Background Summary:
This project upgraded the City of Auburn's Supervisory Control and Data Acquisition
(SCADA) System for the City's water, sewer, and storm utilities. The work included
design and installation of new telemetry systems, closed circuit television security
cameras, and digital interface control systems that improve the City's ability to
effectively monitor and manage critical utility infrastructure throughout the City. The
project is also constructing physical security improvements such as fences, gates,
equipment shelters, and lighting, which are being constructed as a separate
construction contract.
A total project budget contingency of $29,884.00 remains in the various utility
accounts funding this project.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Snyder
Meeting Date: December 15, 2014 Item Number: CA.G
AUBURN * MORE THAN YOU IMAGINED Page 39 of 158
BUDGET STATUS SHEET
Project No: C524A
Project Title: SCADA System Improvements
Project Manager: Jacob Sweeting
Initiation Date: 3/5/2007
Advertisement Date: 3/18/2014
Award Date: 2/22/2011(Tech Contract)
Q Final Acceptance
d Permision to Advertise Physical Imp
O Consultant Agreement
Change Order Approval
Date: December 9, 2014
Funds Budgeted (Funds Available)
Funding
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
430 Fund - Water
657,779
1,669,604
358,616
588,790
3,274,789
431 Fund - Sewer
329,737
1,044,185
234,409
306,666
1,914,997
432 Fund - Storm
151,347
443,060
145,531
151,489
891,427
431 Fund - Emergency Sewer Repairs
0
0
0
20,000
20,000
Total
1,138,863
3,156,849
738,556
1,066,945
6,101,213
Estimated Cost (Funds Needed)
Activity
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
Design Engineering City
14,285
17,150
561
3,329
35,325
Technology Contract
1,107,440
3,065,875
679,219
317,488
5,170,022
Physical Site Security Construction Contract
0
0
0
518,500
518,500
Physical Site Security Contract - Change Order 1 - Emergency Repairs (Sewer)
0
0
0
15,000
15,000
Physical Site Security Contract - Change Order 2 - Additional Fence (Water)
27,469
27,469
Physical Site Security Contract - Change Order 3 - Emergency Repairs (Sewer)
5,000
5,000
Physical Site Security Contract - Change Order 4 - Shelter Modifications (Storm)
10,370
10,370
Remaining Physical Security Imp. Contingency
0
0
0
15,905
15,905
Construction Engineering
17,138
73,824
58,776
124,000
273,738
Total
1,138,863
3,156,849
738,556
979,222
6,013,490
430 Water Budget Status
431 Sewer Budget Status
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
*430 Funds Budgeted ()
(657,779)
(1,669,604)
(358,616)
(588,790)
(3,274,789)
430 Funds Needed
657,779
1,669,604
358,616
570,457
3,256,456
*430 Fund Project Contingency ( )
0
0
0
(18,333)
(18,333)
430 Funds Required
0
0
0
0
0
431 Sewer Budget Status
432 Storm Budget Status
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
*431 Funds Budgeted ()
(329,737)
(1,044,185)
(234,409)
(326,666)
(1,934,997)
431 Funds Needed
329,737
1,044,185
234,409
322,212
1,930,543
*431 Fund Project Contingency ( )
0
0
0
(4,454)
(4,454)
431 Funds Required
0
0
0
0
0
432 Storm Budget Status
* ( # ) in the Budget Status Sections indicates Money the City has available.
H: \PROD \C524A- SCADAImp \Budget\C524A BudgetStatusSheet.xls
CA. G
1 of 1
Pa 12/912014_ 58 Pag ef 1
2011 (actual)
2012 (actual)
2013 (actual)
2014
Total
*432 Funds Budgeted ()
(151,347)
(443,060)
(145,531)
(151,489)
(891,427)
432 Funds Needed
151,347
443,060
145,531
144,392
884,330
*432 Fund Project Contingency ()
0
0
0
(7,097)
(7,097)
432 Funds Required
0
0
0
0
0
* ( # ) in the Budget Status Sections indicates Money the City has available.
H: \PROD \C524A- SCADAImp \Budget\C524A BudgetStatusSheet.xls
CA. G
1 of 1
Pa 12/912014_ 58 Pag ef 1
SCADA Utility Sites
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CA.G
Page 41 of 158
0 1200 2,400 3,600 4,800 6,000
FEET
Ptlnteaon:0vi6 /11 ✓
Map ID: 3681
Information shown is for general reference purposes
only and does not necessarily represent exact
geographic or mrtographic data as mapped. The
City of Auburn makes no warranty as to its accuaw.
CA.H
AuBuRN 1YY OF �
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Public Works Project No. CP1304 December 9, 2014
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $0
Vicinity Map
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1304, 37th Street
& B Street NW Pre - Signal Project, Contract 14 -12.
Background Summary:
The 37th Street and B Street NW Pre - Signal project will construct a new pre - signal,
make modifications to the existing traffic signal, and install advanced railroad pre-
emption for the at -grade Burlington Northern Santa Fe (BNSF) rail crossing
intersection of 37th St NW and B St NW. This work will also mitigate the impacts from
the proposed BNSF third mainline rail anticipated to be constructed in 2014.
A project budget contingency of $10,580.00 remains in the 102 — Arterial Street Fund.
Reviewed by Council Committees:
Public Works
Councilmember: Osborne Staff: Snyder
Meeting Date: December 15, 2014 Item Number: CA.H
AUBURN * MORE THAN YOU IMAGINED Page 42 of 158
BUDGET STATUS SHEET
Project No: CP1304
Project Title: 37th and B Street NW Pre - Signal
Project Manager: Jacob Sweeting
Initiation Date: 2/19/2013
Advertisement Date:
Award Date:
(� 2013 Carryforward
0 Permision to Advertise
0 Contract Award
O Change Order Approval
O Contract Final Acceptance
Date:12/9/2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2013 (Actual)
2014
Total
102 Fund - FHWA Grant
0
22,112
285,438
307,550
102 Fund - Arterial Safety Improvements
0
12,310
64,590
76,900
Total
0
34,422
350,028
384,450
Estimated Cost (Funds Needed)
Activity
Prior Years
2013 (Actual)
2014
Total
Design Engineering - City Costs
0
17,819
12,181
30,000
Design Engineering - Consultant Costs
0
16,603
38,397
55,000
Construction Estimate
0
0
163,800
163,800
Construction Contingency (15 %)
0
0
24,570
24,570
BNSF Improvements
59,500
59,500
ROW /Permits
4,500
4,500
Construction Engineering - Consultant Costs
8,000
8,000
Construction Engineering - City Costs
25,000
25,000
State Review
3,500
3,500
Total
0
34,422
339,448
373,870
102 Arterial Street Budget Status
* (# ) in the Budget Status Sections indicates Money the City has available.
Q.Nr 2OJ \CP1304 -37th & B St NW Pre - Signal \Budget \Budget Status Sheets \37th st & B st BudgetStafu @a% 11Q1f 158
Prior Years
2013 (Actual)
2014
Total
*102 Funds Budgeted ()
0
(34,422)
(350,028)
(384,450)
102 Funds Needed
0
34,422
339,448
373,870
*102 Fund Project Contingency ()
0
0
(10,580)
(10,580)
102 Funds Required
0
0
0
0
* (# ) in the Budget Status Sections indicates Money the City has available.
Q.Nr 2OJ \CP1304 -37th & B St NW Pre - Signal \Budget \Budget Status Sheets \37th st & B st BudgetStafu @a% 11Q1f 158
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CA.I
AuBuRN -ITY F
WASH o
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Public Works Project No. CP1320 December 10, 2014
Department: Attachments: Budget Impact:
Public Works Budget Status Sheet $55,738.00
Vidnity map
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1320,
Maintenance and Operations Storm Drainage Improvement project.
Background Summary:
The Maintenance and Operations (M &O) Storm Drainage Improvement project
consists of the following improvements at the City's M &O facility located at 1305 C
Street SW:
• Abandon the existing onsite storm pond and construct new larger storm facilities
onsite.
• Reconfigure the existing onsite storm drainage system to route into the new
storm facilities.
• Modify the existing decant facility bays for improved performance.
• Construct a new decant facility to allow more material to be decanted.
• Pave the driving areas that are currently gravel.
Construction of this project is anticipated to start in February 2015 and be complete by
late August 2015.
A project increase of $110,664.00 within the 430 (Storm) fund may be necessary,
however it would not require a budget adjustment since there is money is available in
the 430 fund under the 2014 Street Utility Improvement budget.
A budget adjustment of $55,738.00 from the 550 (Equipment Rental Fund) may be
necessary to fund the project.
Reviewed by Council Committees:
Public Works
AUBURN * MORE THAN YOU IMAGINED Page 45 of 158
CA.I
Councilmember: Osborne
Meeting Date: December 15, 2014
Staff: Snyder
Item Number: CA.I
AUBURN * MORE THAN YOU IMAGINED Page 46 of 158
BUDGET STATUS SHEET
Project No: CP1320 Project Title: Maintenance & Operations Storm Drainage Improvements
Project Manager: Seth Wickstrom
Initiation Date: Februrary 18, 2014
Advertisement Date:
Award Date:
Q Project Initiation / Grant Acceptance
® Consultant Agreement
O Permision to Advertise
Q Contract Award
Q Change Order Approval
O Contract Final Acceptance
Date: December 9, 2014
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available
Funding
Prior Years
2014
2015
Future Years
Total
430 Water Fund - M &O Facility Expansion
3,698
220,000
3,000
0
220,000
430 Water Fund
15,943
424,054
49,088
0
49,088
431 Sewer Fund - M &O Facility Expansion
0
200,000
1,696,000
0
200,000
431 Sewer Fund - R &R Program*
0
0
40,763
0
40,763
432 Storm Fund - R &R Program **
19,641
46,000
19,641
432 Storm Fund - Vactor Decant Facility
270,000
40,000
270,000
432 Storm Fund - M &O Facility Expansion
19,641
200,000
1,954,600
0
200,000
432 Storm Fund - Dept. of Ecology Grant
999,400
999,400
550 Equipment Rental - M &O Facility Expansion
270,000
270,000
Total
19,641
1,889,400
89,851
0
2,268,892
* This was a portion of the 2015 annual budget for the Sewer Repair & Replacement Program.
** This was a portion of the 2013 annual budget for the Storm Repair& Replacement Program.
Estimated Cost (Funds Needed)
Activity
Prior Years
2014
2015
Future Years
Total
Design Engineering - City Costs
3,698
37,000
3,000
0
43,698
Design Engineering - Consultant Costs
15,943
424,054
247,188
0
439,997
Construction Estimate
0
(198,100)
1,696,000
0
1,696,000
Project Contingency (10 %)
0
0
169,600
0
169,600
Construction Engineering - City Costs
46,000
46,000
Construction Engineering - Consultant Costs
40,000
40,000
Total
19,641
461,054
1,954,600
0
2,435,295
430 Water Budget Status
431 Sewer Budget Status
Prior Years
2014
2015
Future Years
Total
**430 Funds Budgeted ()
0
(220,000)
(49,088)
0
(269,088)
430 Funds Needed
0
21,900
247,188
0
269,088
**430 Fund Project Contingency ()
0
(198,100)
0
0
0
430 Funds Required
0
0
198,100
0
0
431 Sewer Budget Status
432 Storm Budget Status
Prior Years
2014
2015
Future Years
Total
**431 Funds Budgeted ()
0
(200,000)
(40,763)
0
(240,763)
431 Funds Needed
0
19,595
221,168
0
240,763
**431 Fund Project Contingency ()
0
(180,405)
0
0
0
431 Funds Required
0
0
180,405
0
0
432 Storm Budget Status
550 Eauiament Rental Budget Status
Prior Years
2014
2015
Future Years
Total
**432 Funds Budgeted ()
(19,641)
(1,469,400)
0
0
(1,489,041)
432 Funds Needed
19,641
393,049
1,187,016
0
1,599,705
**432 Fund Project Contingency ()
0
(1,076,351)
0
0
0
432 Funds Required
0
0
1,187,016
0
110,664
550 Eauiament Rental Budget Status
** (# ) in the Budget Status Sections indicates Money the City has available.
'C c8birn12 \building \PROJ \CP1320 -M & 0 Storm Improvements \4.00 City Council- Committee \Permision to Ad (PWC 12- 15 -15) \Backup (Not Part of Agerld CBSS"kleP 158
Prior Years
2014
2015
Future Years
Total
**432 Funds Budgeted ()
0
0
(270,000)
0
(270,000)
432 Funds Needed
0
26,511
299,228
0
325,738
**432 Fund Project Contingency ()
0
0
0
0
0
432 Funds Required
0
26,511
29,228
0
55,738
** (# ) in the Budget Status Sections indicates Money the City has available.
'C c8birn12 \building \PROJ \CP1320 -M & 0 Storm Improvements \4.00 City Council- Committee \Permision to Ad (PWC 12- 15 -15) \Backup (Not Part of Agerld CBSS"kleP 158
600
1200
1-inch = 120 -feet
Segale Properties
SuperValue
701 15th St SW
Location
of
Existing
Storm
000011
Location of New
Storm (Jetfoil
1 20 Maintenance ti
and Operations. Stothi
ainage' Improvement
roject
Marmon Keystone Corp
improvement
Existing
Decant
Facility
New
Decant ,,;
Facility;;:
Expansion
Storm
Facility.
Auburn Maintenance
and Operations
1305 C St SW
Auburn School District (Bus Barn)
--'
� >I
I
Auburn Park
1 11 Maintenance
GSA Park
a
I—
w
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400 ft,td `
.15th St�SW�-'
tr
CA -I
Page 48 of 158
AuBuRN ITY Cdr •
wAs - IENGTo
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
VADIS Service Agreement AG -S -080 December 9, 2014
Department: Attachments: Budget Impact:
Finance Agreement $0
Administrative Recommendation:
City Council review and approve 2015 -2016 Service Agreement No. AG -S -080 with
Vadis.
Background Summary:
AG -S -080 is a bi- annual service agreement between the City of Auburn and Vadis for
a litter control program, beginning January 1, 2015, and ending December 31,
2016. This agreement also includes a recycling pickup program that runs from April to
September of each year. The City's current agreement with Vadis is valid through
December 31, 2014. The fees for services under this agreement shall not exceed
$155,688.00 in 2015 and $159,582.00 in 2016.
Vadis is a non - profit corporation that develops employment opportunities for
individuals with disabilities. Each litter crew is made up of five specially challenged
individuals and a crew supervisor who collect trash and debris along City traveled
ways. The contract has been renewed annually since 1991.
Vadis Litter Crew Accomplishments:
1) Annually, the litter crews remove 5,000 bags of litter from City traveled ways.
2) The litter crews maintain approximately 85 waste receptacles, 10 ash receptacles
(for cigarette butts), and 45 recycling receptacles in the City.
3) The recycling crew maintains 105 recycling containers at the City Parks.
4) The litter crews respond to calls on illegal dumping 3 - 4 times per week.
5) The litter crews also fill sandbags as needed.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember: Peloza Staff: Coleman
Meeting Date: December 15, 2014 Item Number: CA.J
CA.J AUBURN * MORE THAN YOU IMAGINED Page 49 of 158
CA.J AUBURN * MORE THAN YOU IMAGINED Page 50 of 158
CITY OF AUBURN
AGREEMENT FOR SERVICES
AG -S -080
THIS AGREEMENT made and entered into on this day of , 2014,
by and between the City of Auburn, a municipal corporation of the State of Washington,
hereinafter referred to as "City" and Vadis, 1701 Elm Street, Sumner WA 98390,
hereinafter referred to as the "Provider."
WITNESSETH:
WHEREAS, the City is engaged in or readying itself to be engaged in its litter control
and recycling program and is in need of services of individuals, employees or firms for litter
control and recycling work; and,
WHEREAS, the City desires to retain the Provider to provide certain services in
connection with the City's work related to litter control and recycling; and,
WHEREAS, the Provider is qualified and able to provide services in connection with
the City's needs for the above - described work, and is willing and agreeable to provide
such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1. Scope of Services
The Provider agrees to perform in a good and professional manner the tasks
described on Exhibit "A" which is attached hereto and incorporated herein by this
reference. (The tasks described on Exhibit "A" shall be individually referred to as a
"task," and collectively referred to as the "services. ") The Provider shall perform the
services as an independent contractor and shall not be deemed, by virtue of this
Agreement and the performance thereof, to have entered into any partnership, joint
venture, employment or other relationship with the City.
2. Additional Services
From time to time hereafter, the parties hereto may agree to the performance by the
Provider of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective
parties prior to the Provider's performance of the services there under, except as may
be provided to the contrary in Section 3 of this Agreement. Upon proper completion
and execution of an Amendment (agreement for additional services), such
Amendment shall be incorporated into this Agreement and shall have the same force
and effect as if the terms of such Amendment were a part of this Agreement as
originally executed. The performance of services pursuant to an Amendment shall be
subject to the terms and conditions of this Agreement except where the Amendment
provides to the contrary, in which case the terms and conditions of any such
Amendment shall control. In all other respects, any Amendment shall supplement
and be construed in accordance with the terms and conditions of this Agreement.
AG -S -080
cAVVis
'rage
Page 51 of 158
3. Performance of Additional Services Prior to Execution of an Amendment
The parties hereby agree that situations may arise in which services other than those
described on Exhibit "A" are desired by the City and the time period for the
completion of such services makes the execution of Amendment impractical prior to
the commencement of the Provider's performance of the requested services. The
Provider hereby agrees that it shall perform such services upon the written request of
an authorized representative of the City pending execution of an Amendment, at a
rate of compensation to be agreed to in connection therewith. The invoice procedure
for any such additional services shall be as described in Section 8 of this Agreement.
4. Provider's Representations
The Provider hereby represents and warrants that he has all necessary licenses and
certifications to perform the services provided for herein, and is qualified to perform
such services.
5. City's Responsibilities
The City shall do the following in a timely manner so as not to delay the services of
the Provider:
a. Designate in writing a person to act as the City's representative with respect to the
services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with respect to the services.
b. Furnish the Provider with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Provider to
perform the services provided for herein.
Specific responsibilities of the City are set forth in Exhibit B, which is attached hereto
and by this reference made a part of this agreement.
6. Provider's Responsibilities
Specific responsibilities of the Provider are set forth in Exhibit B, which is attached
hereto and by this reference made a part of this agreement.
7. Acceptable Standards
The Provider shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to the City.
8. Compensation
As compensation for the Provider's performance of the services provided for herein,
the City shall pay the Provider the fees and costs specified on Exhibit "C" attached
hereto and made a part hereof (or as specified in an Amendment). The Provider shall
submit to the City an invoice or statement of time spent on tasks included in the
scope of work provided herein, and the City shall process the invoice or statement in
the next billing /claim cycle following receipt of the invoice or statement, and shall
remit payment to the Provider thereafter in the normal course, subject to any
AG -S -080
cpyis
Page 2 of 7
Page 52 of 158
conditions or provisions in this Agreement or Amendment. The Agreement number
must appear on all invoices submitted.
9. Time for Performance and Term of Agreement
The Provider shall not begin any work under this Agreement until authorized in writing
by the City. The Provider shall perform the services provided for herein in
accordance with the direction and scheduling provided on Exhibit "A" attached hereto
and incorporated herein by this reference, unless otherwise agreed to in writing by
the parties. The Term of this Agreement shall terminate on December 31, 2016.
10. Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared
by the Provider as part of his performance of this Agreement (the "Work Products ")
shall be owned by and become the property of the City, and may be used by the City
for any purpose beneficial to the City.
11. Records Inspection and Audit
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records and
books of accounts pertaining to any work performed under this Agreement shall be
subject to inspection and audit by the City for a period of up to three (3) years from
the final payment for work performed under this Agreement.
12. Continuation of Performance
In the event that any dispute or conflict arises between the parties while this Contract
is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the
Provider shall continue to make a good faith effort to cooperate and continue work
toward successful completion of assigned duties and responsibilities.
13. Administration of Agreement
This Agreement shall be administered by Wayne Perrault, on behalf of the Provider,
and by the Mayor of the City, or designee, on behalf of the City. Any written notices
required by the terms of this Agreement shall be served on or mailed to the following
addresses:
City of Auburn
Joan Nelson
Solid Waste & Recycling Supervisor
25 W Main St
Auburn, WA 98001 -4998
Phone: 253 - 876 -1900
E -mail: jenelson @auburnwa.gov
VADIS
Mary Bushnell
Group Employment Manager
1701 Elm Street
Sumner, WA 98390
Fax: 253 - 863 -2040
E -mail: mary @vadis.org
14. Notices
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person
or deposited in the United States mail, postage prepaid, for mailing by certified mail,
AG -S -080
cpyis
Page 3 of 7
Page 53 of 158
return receipt requested, and addressed, if to a party of this Agreement, to the
address for the party set forth above.
Either party may change his, her or its address by giving notice in writing, stating his,
her or its new address, to the other party, pursuant to the procedure set forth above.
15. Insurance
The Provider shall be responsible for maintaining, during the term of this Agreement
and at its sole cost and expense, the types of insurance coverages and in the
amounts described below. Insurance is to be placed with authorized insurers in
Washington State with a current A.M. Best rating of not less than A -: VII. The
Provider shall furnish evidence, satisfactory to the City, of all such policies. During
the term hereof, the Provider shall take out and maintain in full force and effect the
following insurance policies:
a. Automobile Liability insurance, covering all owned, non - owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form
CA 00 01 or a substitute form providing equivalent liability coverage. If necessary,
the policy shall be endorsed to provide contractual liability coverage. Provider
shall maintain automobile insurance with minimum combined single limit for bodily
injury and property damage of $1,000,000.00 per accident.
b. Commercial General Liability insurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, independent
contractors, products - completed operations, stop gap liability, personal injury and
advertising injury, and liability assumed under an insured contract. The
Commercial General Liability insurance shall be endorsed to provide the
Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no
endorsement or modification of the Commercial General Liability insurance for
liability arising from explosion, collapse or underground property damage. The
City shall be named as an insured under the Contractor's Commercial General
Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured -
Completed Operations endorsement CG 20 37 10 01 or substitute endorsements
providing equivalent coverage. Commercial General Liability insurance shall be
written with limits no less than $1,000,000.00 each occurrence, $2,000,000.00
general aggregate, and a $2,000,000.00 products - completed operations
aggregate limit.
c. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
16. Indemnification
The Provider shall indemnify and hold harmless the City and its officers, agents and
employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by any reason of or arising out of
the negligent act or omission of the Provider, its officers, agents, employees, or any
of them relating to or arising out of the performance of this Agreement. If a final
judgment is rendered against the City, its officers, agents, employees and /or any of
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them, or jointly against the City and the Provider and their respective officers, agents
and employees, or any of them, the Provider shall satisfy the same to the extent that
such judgment was due to the Provider's negligent acts or omissions.
17. Assignment
Neither party to this Agreement shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party hereto. No
assignment or transfer of any interest under this Agreement shall be deemed to
release the assignor from any liability or obligation under this Agreement, or to cause
any such liability or obligation to be reduced to a secondary liability or obligation.
18. Nondiscrimination
The Provider may not discriminate regarding any services or activities to which this
Agreement may apply directly or through contractual, hiring, or other arrangements
on the grounds of race, color, creed, religion, national origin, sex, age, or where there
is the presence of any sensory, mental or physical handicap.
19. Amendment, Modification or Waiver
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party
or parties to be bound, or such party's or parties' duly authorized representative(s)
and specifying with particularity the nature and extent of such amendment,
modification or waiver. Any waiver by any party of any default of the other party shall
not affect or impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and
pursuant to this Agreement.
20. Termination and Suspension
Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this
Agreement through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written
notice to the Provider if the services provided for herein are no longer needed from
the Provider.
If this Agreement is terminated through no fault of the Provider, the Provider shall be
compensated for services performed prior to termination in accordance with the rate
of compensation provided in Exhibit "C" hereof.
21. Parties in Interest
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the
exclusive benefit of the parties hereto and it does not create a contractual relationship
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with or exist for the benefit of any third party, including contractors, sub - contractors
and their sureties.
22. Costs to Prevailing Party
In the event of such litigation or other legal action, to enforce any rights,
responsibilities or obligations under this Agreement, the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
23. Applicable Law
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation
shall commence no later than the substantial completion by the Provider of the
services.
24. Captions, Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections
to which they apply. As used herein, where appropriate, the singular shall include the
plural and vice versa and masculine, feminine and neuter expressions shall be
interchangeable. Interpretation or construction of this Agreement shall not be
affected by any determination as to who is the drafter of this Agreement, this
Agreement having been drafted by mutual agreement of the parties.
25. Severable Provisions
Each provision of this Agreement is intended to be severable. If any provision hereof
is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this Agreement.
26. Entire Agreement
This Agreement contains the entire understanding of the parties hereto in respect to
the transactions contemplated hereby and supersedes all prior agreements and
understandings between the parties with respect to such subject matter.
27. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts
have been signed by each of the parties and delivered to the other party.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed effective the day and year first set forth above.
CITY OF AUBURN VADIS
Nancy Backus, Mayor
Attest:
Danielle Daskam, City Clerk
Approved as to form:
Daniel B. Heid, City Attorney
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Signature
Name:
Title:
Signature
Name:
Title:
Page 57 of 158
EXHIBIT A
SCOPE OF WORK
The purpose of this Agreement is to contract with the Provider, a non - profit corporation
that develops employment for individuals with disabilities, on a two -year clean -up
program for the Solid Waste Division.
Litter Crew
The Provider's Litter Crew shall perform the following:
A. Specific Tasks
The Provider's Litter Crew will collect and remove litter, trash, and debris from the
shoulders of City traveled ways (including but not limited to streets, roads, alleys,
paths, and parkways), public parking lots, and other designated areas. An additional
supervisor, possessing a "Traffic Control Flagging License" certified by the State of
Washington, will perform flagging on the busy streets such as Howard Road, Kersey
Way, and Auburn Way South. This additional supervisor will be available two days
per month.
B. Examination of Work Sites
The Provider shall examine all work sites thoroughly before commencing work at the
site. It shall be the responsibility of the Provider to verify all the duties, assignments,
and job sites. All existing conditions at the job site will be noted and copies with
verification noted, given to the City's Solid Waste and Recycling Supervisor on a
daily basis.
C. Hours
• The Provider shall perform tasks to completion between the hours of 8:00 AM
and 3:30 PM Monday through Friday.
• The Provider shall recognize the same observed holidays as the City with the
exception of Veteran's Day. The Provider shall observe Christmas Eve in lieu of
Veteran's Day.
• The Provider will also take two (2) Floating Holidays per year for staff training.
Hill Litter Crew
The Provider's Hill Litter Crew shall perform the following:
A. Specific Tasks
The Provider's Hill Litter Crew shall perform tasks similar to the Litter Crew, but in
the Lea Hill and /or West Hill area(s) for a total of 15 hours per week. The Provider
will have an additional supervisor, possessing a "Traffic Control Flagging License"
certificate by the State of Washington, perform flagging on busy streets such as Lea
Hill Rd SE and SE 320th St one day per month.
B. Hours
The Provider's Hill Litter Crew shall perform tasks to completion between the hours
of 8:00 AM and 3:30 PM on three days of the week, Monday through Friday.
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Recycling Crew
The Provider's Recycling Crew shall perform the following:
A. Specific Tasks
The Provider's Recycling Crew shall collect recyclables from the City -owned
recycling receptacles and maintain the recycling receptacles in the City of Auburn
Parks for a total of 15 hours per week from April to September. The Recycling Crew
will be supervised and will bring a second Provider vehicle.
B. Hours
The Provider's Recycling Crew shall perform tasks to completion between the hours
of 8:00 AM and 3:30 PM on three days of the week, Monday through Friday.
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EXHIBIT B
RESPONSIBILITIES
PROVIDER
The Provider shall be responsible for the following:
1. The performance and accomplishment of tasks and work assigned in accordance
with paragraph 2 below.
2. The performance of all work as provided in this Agreement with its own employees.
Individuals who perform work under this Agreement must be carried on the
Provider's payroll. The Provider is responsible for administering and paying
employee wages, benefits, and all other employee - related costs. Although the
Provider's company headquarters may be located outside of Auburn, Washington,
the Provider shall provide a full -time supervisor in the Auburn geographical area who
will continuously oversee the Provider's employee work and will have authority to
represent the Provider in the day -to -day activities. The Provider supervisor must be
trained in traffic control and must possess a "Traffic Control Flagging License"
certified by the State of Washington. The Provider will present the supervisor's
name, address, and telephone number to the City's Solid Waste and Recycling
Supervisor at the beginning of the contract period.
3. The Provider is responsible for the security of facilities where assigned tasks are
performed as well as tools, equipment, safety gear, traffic control devices, and any
other items which may be supplied by the City for the Provider's use in the
performance of contracted duties. No equipment or supplies will be removed from
City premises except as required for the performance of assigned duties.
4. The Provider shall supply the City with a quality control system acceptable to the
City within ten days of the date of the Agreement. The quality control system shall
be a plan specifying how the Provider will accomplish maintaining the level of
performance required under this Agreement. Quality control statements shall be
provided to the City's Solid Waste and Recycling Supervisor on a monthly basis.
5. The Provider shall supply a motor vehicle to transport its employees to and from the
designated work sites. The Provider's vehicle shall be well identified with signs and
equipped with safety warning lights, strobe light, and emergency flashers.
6. The Provider shall supply rain gear, foul weather gear, footwear as required, and
clothing as needed for its employees.
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7. The Provider shall follow accepted safety practices in the performance of all work.
After every work shift of litter clean -up and other assigned tasks and services the
following shall be done: the work areas shall be inspected for fire hazards; electrical
or power machines and /or equipment shall be turned off; outside doors and windows
closed and locked; gates closed and locked and all miscellaneous work tools and
equipment shall be inspected and put away.
CITY
The City shall be responsible for the following:
1. The City shall supply litter bags to the Provider for its use in the collection of litter,
trash, and debris.
2. The City shall supply traffic control devices, e.g., signs and traffic cones to the
Provider so the Provider can place the traffic devices at work site(s) to protect its
employees while performing services under this Agreement. The City shall also
provide hard hats and reflective traffic vests.
3. The City shall supply the Provider with all grounds maintenance equipment and
hand tools for performing outside grounds maintenance duties under this
Agreement.
4. The City shall supply the Provider and its Auburn supervisor a copy of the daily work
schedule and any change notices to use as a basic guide for the distribution of work
each week. The work schedule may be changed as deemed appropriate by the City
and a copy of such changes provided to the Provider and the City. The City shall
determine the priority of the various assignments. The City shall verify that all
services are satisfactorily performed as scheduled.
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2015 Fee Schedule
EXHIBIT C
FEE SCHEDULE
Monthly Fee # of Months
Not -To- Exceed
Amount
Litter Crew $7,543.00 12 $ 90,516.00
Hill Litter Crew $3,735.00 12 $ 44,820.00
Recycling Crew $3,392.00 6 $ 20,352.00
Total Not To Exceed Amount $ 155,688.00
2016 Fee Schedule
Monthly Fee # of Months
Not -To- Exceed
Amount
Litter Crew $7,732.00 12 $ 92,784.00
Hill Litter Crew $3,828.00 12 $ 45,936.00
Recycling Crew $3,477.00 6 $ 20,862.00
Total Not To Exceed Amount $ 159,582.00
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Exhibit C
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AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Ordinance No. 6545
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Ord 6545
Administrative Recommendation:
Date:
December 11, 2014
Budget Impact:
$0
Public Works Committee recommend that City Council introduces and adopts
Ordinance No. 6545.
Background Summary:
Ordinance No. 6545 authorizes provides for revision to Auburn City Code Chapter
3.12, Public Contracts. The ordinance includes modifications to contract authorities
and processes as discussed with the City Council during the consideration of the
Council Study Session format. In addition, these revisions provide clarification of the
various bid processes available to the City for completion of public work and their
requirements.
Staff recommendations during the previous council committee discussions were as
follows:
1. Match the various competitive bid limit authorities to the amounts as allowed by
current RCW's and any future revisions of the RCW's.
2. Provide for the authority for award of construction contracts by the Director or
his /her designee to be in line with State competitive bid limits for projects
included in the approved budget. (Competitive bidding is currently required for
any public work over $40,000.00 for single trade and $65,000.00 for multiple
trade.)
Other modifications included in this ordinance include removing requirements on small
works contracting procedures that were above and beyond that required by State law.
Reviewed by Council Committees:
Finance, Public Works
Councilmember: Osborne
Meeting Date: December 15, 2014
Staff: Snyder
Item Number: ORD.A
ORD.A AUBURN * MORE THAN YOU IMAGINED Page 63 of 158
ORD.A AUBURN * MORE THAN YOU IMAGINED Page 64 of 158
ORDINANCE NO. 6 5 4 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING CHAPTER 3.12
OF THE CITY CODE RELATING TO PUBLIC CONTRACTS
WHEREAS, the current provisions of the Auburn City Code provide for
procedures and requirements related to public contracting; and
WHEREAS, many of these procedures and requirements date back to times
when state statutes provided markedly different requirements; and
WHEREAS, many of these state statutes have been modified from what the City
Code calls for, and now provide for requirements more favorable to city contracting
needs; and
WHEREAS, It would be appropriate to amend the City Code sections to
accommodate the statutory revisions and updated bid limits; and
WHEREAS, with any revisions, it would be advantageous to make the processes
as flexible as would be permitted under state law and to accommodate contracting
needs that fall below the level of required competitive bidding; and
WHEREAS, it would also be advantageous to allow department director
discretion to address the award of bids falling below competitive bid requirements so as
to allow work projects to commence in a more timely fashion.
Ordinance No. 6545
December 11, 2014
Page 1
ORD.A Page 65 of 158
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows
Section 1. Amendment to City Code. Chapter 3.12 of the City Code is
amended to read as follows:
Chapter 3.12
PUBLIC CONTRACTS
Sections:
3.12.010 Definitions.
3.12.0113.12.020 Formal advertisement requiredBid solicitation.
3.12.020
3.12.030 Bid opening.
3.12.040 Rejection of bids.
3.12.0223.12.050 Disqualification of bidders.
3.12.060 Award.
3.12.070 Contractor's bond.
3.12.0253.12.080 Contractor evaluation form.
3.12.0303.12.090 Small works roster established.
3.12.032 Establishment of small works roster.
3.12.031 Procedure for utilization of small works roster.
3.12.0363.12.100 Limited public works process jam.
3.12.038 Posting of small works roster awards.
3.12.110 On Call Contracting
3.12.0503.12.120 Publication and printing, and notices.
-.c- _ _ _ - --
3.12.010 Definitions.
The following definitions shall apply throughout this chapter:
A. "Public works project" shall be as defined in RCW 39.04.010, as currently
enacted or hereinafter amended. include all work, construction, alteration, repair, or
improvement other than ordinary maintenance, executed at the cost of the city. All
public works, including maintenance, when performed by contract shall comply with the
provisions of RCW 39.12,029. A "public workproject" shall include all scope of work
necessary to result in a complete operating facility. The total scope of work necessary
will not be subdivided for the purpose of avoiding public bidding.
B. "Contract" shall mean a contract in writing for the execution of public work
for a fixed or determinable amount duly awarded in conformance with this code. after
For statutory provisions requiring public bidding on certain public contracts of second, third and fourth
class cities, see RCW 35.23.352; for provisions making RCW 35.23.352 applicable to code cities, see
RCW 35A.40.200 and 35A.65.010.Prior legislation: 1957 code § 1.30.030 and Ords. 3689 and 4327.
Ordinance No. 6545
December 11, 2014
Page 2
ORD.A Page 66 of 158
works roster under the authority of RCW 39.04.155 need not be advertised.
C. "Improvements" refers to a public work.
D. " "Responsible Bidder" means a contractor who meets the criteria in RCW
39.04.350 and the requirements of ACC 3.12.050.(Ord. 4924 § 2, 1997; Ord. 4581 § 2,
1992.)
3.12.011 3.12.020 Bid Solicitation
A. Formal advertisement required.
Except as otherwise authorized in RCW 39.04 and 39.28 or 35.23.352, relating to
emergency public works, or other applicable general state law, as now enacted or as
hereafter amended, all public work and improvements shall be done by contract
pursuant to public notice and call for competitive bids whenever the estimated cost of
such public work or improvement, including the cost of materials, supplies, equipment
and labor will exceed the limits for competitive bid as stated in RCW 35.23.352 as now
enacted or as hereafter amended, provided the city may use a small works roster
pursuant to RCW 35.23.352.
Where formal bidding is required, aA call for bids shall be issued in accordance
with the provisions herein before any contract is let for the performance of any public
work'
used. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.020 B. Formal aAdvertising procedures.
For projects requiring formal advertisement per ACC 3.12.020, aA notice of a call
for bids, stating the nature of the contract to be let and the time on or before which
sealed bids for the same must be filed with the city clerk, shall be given by posting
notice thereof on the bulletin board in the lobby of City Hall. The notice shall also be
published in the official newspaper, ander a newspaper of general circulation most likely
to bring responsive bids, at least 13 days prior to the last date upon which bids will be
received. The notice shall generally state the nature of the work to be done, where the
that-plans and specifications may be seen or obtainedthereof shall then be on file in the
City Hall for public inspection, and a specified hour and date when such bids shall be
opened, and that the sealed bids be filed with the city clerk within the time specified
therein. The clock within the city clerk's office shall be the official time used for
determining receipt of bids.
C. Council approval
Issuance of solicitations for bids shall require City Council consent approval
unless the solicitation is for a project identified in the city's current approved budget at
the time of bid solicitation or if the estimated contract amount is within the budget
authority of the Mayor as provided in ACC 3.10.
Ordinance No. 6545
December 11, 2014
Page 3
ORD.A
Page 67 of 158
D. For projects not required to be formally advertised, the city shall issue an
invitation to bid, request for quote or other form as determined appropriate by the city
engineer and in accordance with the requirements of RCW 39.04.155.
3.12.030 Bid opening
A. For projects utilizing a formal advertisement process per ACC 3.12.020, bids
shall be opened and publically read aloud by the city clerk at the time and location as
set forth in the contract advertisement.
B. For projects not utilizing a formal advertisement process, the city engineer shall
determine whether a public reading of the bids is required and indicate this in the
invitation to bidders or request for quote documents.
3.12.040 Rejection of bids
The city shall have the power to reject any or all bids, to determine and to waive
any irregularities or informalities that do not materially affect the substance of the bid
itself, and to make further calls for bids in the same manner as the original call; or, if in
its judgment the project can be done by the city at less cost than the lowest bid
submitted, it may do so without making further call for bids or awarding any contract
therefor. If no bid is received on the first call, the city may re- advertise and make a
second call, or may enter into a contract by negotiation without further calls, or may
purchase the supplies, material or equipment and perform such work or improvement
with in -house forces. (Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.022 3.12.050 Disqualification of bidders.
A bidder may be deemed not responsible and the proposal rejected, unless
contract terms specify otherwise, if:
A. The bidder does not meet the mandatory bidder responsibility criteria in
RCW 39.04.351(1) as it is now or as amended; or
Evidence of collusion exists with any other bidder or potential bidder.
Participants in collusion will be restricted from submitting further bids; or
C. The bidder, in the opinion of the city, is not qualified for the work or to the
full extent of the bid, or to the extent that the bid exceeds the authorized prequalification
amount as may have been determined by a requalification of the bidder; or
P-.D. An unsatisfactory performance or safety record exists based on past or
current contracting work for the city or for others, as judged from the standpoint of
conduct of the work; workmanship; or progress; affirmative action; equal employment
opportunity practices; termination for cause; of disadvantaged business enterprise,
minority business enterprise, or woman's business enterprise utilization; or
E. An unsatisfactory safety record exists based on past or current contracting
work; or
G-F. There is uncompleted work, with the city or others, which in the opinion of
the city might hinder or prevent the prompt completion of the work bid upon; or
D. A bidder is not prequalified for the work or to the full extent of the bid;
Ordinance No. 6545
December 11, 2014
Page 4
ORD.A
Page 68 of 158
E.G. The bidder failed to settle bills for labor or materials on past or current
contracts, unless there are extenuating circumstances acceptable to the city; or
H. The bidder has failed to complete a written public contract or has been
convicted of a crime arising from a previous public contract, unless there are
extenuating circumstances acceptable to the city; or
1. The bidder is unable, financially or otherwise, to perform the work, in the
opinion of the city; or
1-J. A bidder is not authorized to do business in the state of Washington; or
t-K. More than one proposal is submitted for the same project by a bidder
under the same or different names; or
L. Any other reasons deemed proper by the city.
(Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.060 Award
For contracts greater than the bid limits as provided in RCW 35.23.352 as now
enacted or as hereafter amended, the city council shall award the contract to the lowest
responsible bidder. For contracts less then the bid limits provided in RCW 35.23.325 as
now enacted or as hereafter amended, the director or his /her designee shall have the
authority to award the contract.
3.12.040 3.12.070 Contractor's bond.
Whenever the city shall contract with any person or corporation to do any work,
the city shall require the person or persons with whom such contract is made to make,
execute, and deliver to the city clerk a sufficient bond, with a surety company as surety,
conditioned that such person or persons shall faithfully perform all the provisions of
such contract and pay all laborers, mechanics, subcontractors and material suppliers,
and all persons who supply such person or persons, or subcontractors, with provisions
and supplies for the carrying on of such work. Said security company in accordance
with RCW 39.08.010 shall be bound by the laws of the state of Washington and subject
to the jurisdiction of the state of Washington. The provisions of RCW 39.08.010 through
39.08.030 shall not apply to any money loaned or advanced to any such contractor,
subcontractor or other person in the performance of any such work.
For contracts using the limited public works process, the city may waive the
payment and performance bond requirements of Chapter 39.08 RCW and retainage
requirements of Chapter 60.28 RCW, thereby assuming the liability for the contractor's
nonpayment of laborers, mechanics, subcontractors, materialmen, suppliers, and taxes
imposed under RCW Title 8234 that may be due from the contractor for the limited
public works project; however, the city shall have the right of recovery against the
contractor for any payments made on the contractor's behalf. The city engineer shall
have the authority to waive the payment and performance bond requirements and
retainage requirements based on his /her evaluation of the project and determination of
risk.
Ordinance No. 6545
December 11, 2014
Page 5
ORD.A
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On contracts of $00035,000.00 or Tess, upon mutual agreement, the city may,
in lieu of the bond, retain 50 percent of the contract amount for a period of /15 30 days
after the date of final acceptance, or until receipt of all necessary releases from the
Department of Revenue, Employment Security Department, and the Department of
Labor and Industries receipt of all affidavits of wages paid for the prime and sub-
contractors, and settlement of any liens filed under Chapter 60.28 RCW, whichever is
later. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992. NOTE: See RCW
39.08.010.)
3.12.0253.12.080 Contractor evaluation form.
After work is performed by a contractor, the inspector, project manager, and
contract administrator for the project shall evaluate the Contractor's work performance
as to certain criteria but not limited to the following • = - - • - - ' - -.
A. Progress of the Work, including:
1.A- The ability, capacity and skill of the contractor to perform the work;
2g. Whether the contractor performed the work promptly and within the time
specified without delay or interference;
BG. Quality of the work- eafformed;
C. Equipment;
D. Administration /Management /Supervision;
E. Coordination and Control -of Subcontractors;
FD. Whether the contractor provided a safe working environment for his /her
employees and the general public;
G. Whether the contractor stood behind his /her service or work performed.
A copy of the contractor evaluation form will be sent to the contractor if
requested. The contractor evaluation form may be used by the city to determine
whether or not the contractor is a responsible bidder who should be considered for
further public works projects. (Ord. 4924 § 3, 1997.)
3.12.090030 Small works roster established-
A. The city need not comply with formal sealed bidding procedures for
construction, building, renovation, remodeling, alteration, repair, or improvement of real
property where the estimated cost does not exceed the current statutory limit in RCW
39.04.155, which includes the costs of labor, material, equipment, and sales and /or use
taxes as applicable. Instead, the city may use the small works roster procedures for
public works projects as set forth herein. The breaking of any project into units or
accomplishing any projects by phases is prohibited if it is done for the purpose of
avoiding the maximum dollar amount of a contract that may be let using the small works
roster process.
B. Number of small work rosters.
The city may create a single general small works roster. or may create a small works
roster for different specialties or categories of anticipated work. Said small works
rosters may make distinctions between contractors based upon different geographic
areas served by the contractor.
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December 11, 2014
Page 6
ORD.A Page 70 of 158
C. Contractors on small works roster(s)
The small works roster shall consist is herein authorized to utilize a construction
of all responsible contractors who have
requested to be on the roster and who are, and where required by law are; properly
licensed or registered—a4s1-14ecided to perform contracting work in the state of
Washington. Contractors desiring to be placed on a roster or rosters must keep current
records of any applicable licenses, certificates, registrations, bonding, insurance, or
other appropriate matters on file with the City as a condition of being placed on a roster
or rosters. The city reserves the right to exclude a contractor from the roster if they are
deemed to be not responsible or to remove a contractor from the roster at such time as
the city becomes aware of specific facts that would deem the contractor to be not
responsible. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.032
roster.
D. Publication of small work rosterEstablishmont of small works
• •0
hed as follows:
1. At least once a year, the city shall publishad_vertise in a newspaper of
general circulation within the jurisdiction a notice of the existence of the roster or rosters
and solicit the names of contractors for such roster or rosters. the update of the small
works roster. Responsible contractors The city shall be added to an appropriate the
roster or rosters at any time that they submit a written request and necessary records.
roster-
2. The city will utilize the statewide electronic database developed and
maintained by the Municipal Research and Services Center of Washington (MRSC
Rosters) or successor agency.
A. In order to bo includod on the roster, contractors shall supply information
in response to a standard questionnaire which shall include the following:
1. The contractor's state license and /or registration, where required by law;
- -
e ;
3. The contractor's claims history, safety record, financial history, bond
forfeiture and construction litigation history, and ability to meet insurance requirements;
4. The contractor's experience, organization and technical qualifications
necessary to perform proposed contracts;
5. The contractor's insurance coverage and bond;
6. The contractor's history of jobs performed for public agencies, including
references. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.4 E. Quotations for Procedure for utilization of small works roster
projects.
Ordinance No. 6545
December 11, 2014
Page 7
ORD.A
Page 71 of 158
follows:
The city shall obtain telephone, written of electronic quotations for public works
contracts from contractors on the appropriate small works roster(s) to assure that a
competitive price is established and to award contracts to the lowest responsible bidder,
as defined in RCW 39.04.010, RCW 39.04.350, and ACC3.12.050, as follows:
1. A contract awarded from a small works roster need not be advertised.
Invitations for quotations shall include an estimate of the scope and nature of the work
to be performed as well as materials and equipment to be furnished. However, detailed
plans and specifications need not be included in the invitation. The paragraph does not
eliminate other requirements for architectural or engineering approvals as to quality and
compliance with building codes.
2. Quotations may be invited from all appropriate contractors on the
appropriate small works raster(s). As an alternative, quotations may be invited from at
least five contractors on the appropriate small works roster(s) who have indicated the
capability of performing the kind of work being contracted, in a manner that will
equitably distribute the opportunity among the contractors on the appropriate roster.
3. Far the purpose of this section, "equitably distribute" means that the City
may not favor certain contractors on the appropriate small works roster(s) over other
contractors on the appropriate roster(s) who perform similar services. At the time bids
are solicited, the city shall not inform a contractor of the terms or amount of any other
contractor's bid for the same project.
4. A written record shall be made by the City of each contractor's bid on the
project and of any conditions imposed on the bid. Immediately after an award is made,
the bid quotations obtained shall be recorded, open to public inspection, and available
by telephone inquiry.
B. When the small works roster is utilized, the city shall provide an
demonstrate an interest.
C. The invitation to the contractor on tho small works roster shall include an
When awarding a contract for work under the small works roster, the city
provided, however, that the city reserves its right under applicable law to reject any or
Ordinance No. 6545
December 11, 2014
Page 8
ORD.A
Page 72 of 158
works director shall have the authority to award the contract. (Ord. 5866 § 1, 2004; Ord.
4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.0363.12.100 Limited public works processprojects.
If a work, construction, alteration, repair, or improvement project is estimated to
cost less than $35,000.00, or the current statutory limit in RCW 39.04.155(3),8
accordance with RCW 39.01.155, the city may award such a contract using the limited
public works process provided under 39.04.155(3).for work, construction alteration,
repair, or improvement projoct(s) estimated to cost less than $35,000 using the limitod
. e
Public works projects awarded under the limited public works process are
exempt from the other requirements of the small works process provided under ACC
3.12.090934.
For limited public works projects, the city shall solicit electronic or written
quotations from a minimum of three contractors from the appropriate small works roster
and shall award the contract to the contractor submitting tho lowest responsible bidder,
as defined under RCW 39.04.010, RCW 39.04.350, and ACC 3.12.050.; provided;
hewever,
to waive procedural irrogularities. After an award is made, the quotations shall be open
to public inspection and available by electronic request.
For limited public works projects, the city may waive the payment and
performance bond requirements on chapter 39.08 RCW and the retainage requirements
of chapter 60.28 RCW, thereby assuming the liability for the contractor's nonpayment of
laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under
Title 82 RCW that may be due from the contractor for the limited public works project.
However, the city shall have the right of recovery against the contractor for any
payments made on the contractor's behalf.
The city shall maintain a list of the contractors contacted and the contracts
awarded during the previous 24 months under the limited public works process,
including the name of the contractor, the contractor's registration number, the amount of
the contract, a brief description of the type of work performed, and the date the contract
was awarded. (Ord. 5866 § 1, 2004.)
3.12.110 On Call Contracting
The city may use job order contractor as described in RCW 39.10.420 and
following the procedures as identified in RCW 39.10.
•
When the city utilizes the small works roster procedure as established in ACC
•
Ordinance No. 6545
December 11, 2014
Page 9
ORD.A
Page 73 of 158
. (Ord. 4924 § 3, 1997.)
3.12.0503.12.120 Publication, and printing, and notices.
The city shall comply with the requirements of state law for publication, printing
and notices Chapter 35A.65 RCW entitled "Publication and Printing" as now exists or
hereafter amended and relating to all public printing for the city and the publication of
legal notices by the city. (Ord. 4581 § 2, 1992.)
Section 2. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section or portion of this ordinance, or the invalidity of the application thereof to any
person or circumstance shall not affect the validity of the remainder of this ordinance, or
the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in force five
days from and after its passage, approval and publication as provided by law and on
January 1, 2015.
INTRODUCED:
PASSED:
APPROVED:
ATTEST:
NANCY BACKUS, MAYOR
Danielle E. Daskam, City Clerk
Ordinance No. 6545
December 11, 2014
Page 10
ORD.A
Page 74 of 158
APPROVED AS TO FORM:
iel B. Hei•, City Attorne
PUBLISHED:
Ordinance No. 6545
December 11, 2014
Page 11
ORD.A Page 75 of 158
AuBuRN ITY Cdr •
\VASHENG`Or,
Agenda Subject:
Ordinance No. 6546
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Ord 6546
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Ordinance No. 6546.
Background Summary:
Because some of the fees that are proposed to be included in the fee schedule (to be
amended by resolution number 5114) are currently addressed in the city code, with
the inclusion of those fees in the fee schedule, it is appropriate for the code sections
that would otherwise have addressed those fees to be amended to reflect movement
of fees to the fee schedule. (This ordinance would not need to be adopted if those
fees were not included in the fee schedule.)
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
ORD.B
Staff: Heid
Item Number: ORD.B
AUBURN * MORE THAN YOU IMAGINED Page 76 of 158
ORDINANCE NO. 6 5 4 6
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING SECTIONS
13.36.040, 13.36.230, 20.04.020, 20.04.120, 20.06.020,
20.06.100, 20.06.130 AND 20.06.180, OF THE AUBURN
CITY CODE RELATING TO THE CITY OF AUBURN FEE
SCHEDULE
WHEREAS, the City of Auburn fees are, generally, set forth in a Fee Schedule ;
and
WHEREAS, postseason the city are set forth in the fee schedule, but several
specific fees are still located in city code sections; and
WHEREAS, it would be prudent and appropriate to take some of the remaining
fees currently set forth in the city code and move those fees to the fee schedule, so that
all fees are generally found in one place; and
WHEREAS, such a change would require an Ordinance to amend the sections of
the City Code where fees were set or identified, if those fees were to be included in the
City of Auburn Fee Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section1. Amendment to City Code. That Section 13.36.040 of the
Auburn City Code be and the same hereby is amended to read as follows:
13.36.040 Franchise — Application requirements.
An applicant for an initial franchise to construct, operate, and maintain a cable
communication system within the city shall file an application in a form prescribed by the
city, accompanied by a nonrefundable franchise applicationfil- fee in the amount to be
determined by the city set forth in the City of Auburn fee Schedule.
Ordinance No. 6546
December 10, 2014
Page 1 of 8
ORD.B
Page 77 of 158
Section 2. Amendment to City Code. That Section 13.36.230 of the
Auburn City Code be and the same hereby is amended to read as follows:
13.36.230 Franchise fee.
A franchisee shall pay to the city quarterly, on or before the thirtieth day of each
January, April, July and October, in a sum
as set forth in the Auburn
Fee Schedule. Such remittances shall be accompanied by forms furnished by the city to
report detailed information as to the sources of such income. (Ord. 4625 § 2, 1993.)
Section 3. Amendment to City Code. That Section 20.04.020 of the
Auburn City Code be and the same hereby amended to read as follows:
20.04.020 Public way agreement applications.
Any person that desires a public way agreement pursuant to this title shall file an
application with the city which shall include the following information:
A. The identify of the applicant, including all affiliates of the applicant;
B. A description of the commercial utility or telecommunications services that are
or will be offered or provided by the applicant using its facilities;
C. A description of the transmission medium or transporting means that will be
used by the applicant to offer or provide such telecommunications or utility services;
D. Preliminary engineering plans, specifications and a network map of the
facilities to be located within the city all in sufficient detail to identify:
1. The location and route requested for applicant's proposed facilities;
2. The location of all overhead and underground public utility,
telecommunication, cable, water, sewer drainage and other facilities in the public way
along the proposed route;
3. The location(s), if any, for interconnection with the utility or
telecommunications facilities of other utility or telecommunications carriers, operators,
and providers; and
4. The specific trees, structures, improvements, facilities and
obstructions, if any, that applicant proposes to temporarily or permanently remove or
relocate;
E. If applicant is proposing to install aboveground and /or overhead facilities:
1. Evidence that surplus space is available for locating its utility or
telecommunications facilities on existing utility poles along the proposed route;
2. Proof of compliance with city's zoning code; and
3. Demonstrate compatibility with existing and future street illumination
systems;
F. If applicant is proposing an underground installation in existing ducts or
conduits within the public ways, information in sufficient detail to identify:
Ordinance No. 6546
December 10, 2014
Page 2 of 8
ORD.B Page 78 of 158
1. The excess capacity currently available in such ducts or conduits
before installation of applicant's utility or telecommunications facilities;
2. The excess capacity, if any, that will exist in such ducts or conduits
after installation of applicant's utility or telecommunications facilities;
3. Evidence of ownership or a right to use such ducts or conduits;
G. If applicant is proposing an underground installation within new ducts or
conduits to be constructed within the public ways:
1. The location proposed for the new ducts or conduits; and
2. The excess capacity that will exist in such ducts or conduits after
installation of applicant's utility or telecommunications facilities;
H. A preliminary construction schedule and completion date;
1. Information to establish that the applicant has obtained all other governmental
approvals and permits to construct and operate the facilities, and to offer or provide the
utility or telecommunications services, including, but not limited to, evidence that the
applicant has registered with the Washington Utilities and Transportation Commission;
J. All deposits or charges required pursuant to this title;
K. Proof of ability to meet city's bonding requirements in ACC 12.24.050 when
the applicant does not have an existing standing bond on file with the city sufficient to
cover the scope of work proposed and proof of ability to meet security requirements in
ACC 20.10.240 through 20.10.260;
L. A copy of an Auburn business license stamped and signed by the business
license clerk, as designated by the mayor; and
M. A nonrefundable application fee in the amount as set forth in the Auburn Fee
Scheduleof$500.00. (Ord. 5897 § 22, 2005; Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 4. Amendment to City Code. That Section 20.04.120 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.04.120 Renewal of public way agreements.
A provider that desires to renew its public way agreement in effect under this
chapter for an additional term not to exceed five years shall, not more than 180 days nor
less than 120 days before expiration of the public way agreement in effect, file an
application, which is determined as complete in accordance with ACC 20.04.030, with
the city for renewal which shall include the following:
A. The information required pursuant to ACC 20.04.020;
B. Any information required pursuant to the public way agreement between the
city and the grantee;
C. All deposits or charges required pursuant to this chapter; and
D. A nonrefundable application fee of $75.00 as set forth in the Auburn Fee
Schedule. (Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Ordinance No. 6546
December 10, 2014
Page 3 of 8
ORD.B Page 79 of 158
Section 5. Amendment to City Code. That Section 20.06.020 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.020 Franchise applications.
Any person who desires a telecommunications or a commercial utility franchise
pursuant to this title shall file an application with the city public works department which,
in addition to the information required by ACC 20.04.020, shall include the following:
A. Whether the applicant intends to provide cable service, video dialtone service
or other video programming service, and sufficient information to determine whether
such service is subject to cable franchising;
B. An accurate map showing the location of any existing utility or
telecommunications facilities in the city that applicant intends to use or lease so that the
city can keep track of various systems using the public way(s) to prevent interference
between the users;
C. A description of the services or facilities that the applicant will offer or make
available to the city and other public, educational and governmental institutions, if any;
D. A description of applicant's service, access and line extension policies;
E. The area or areas of the city the applicant desires to serve and an initial
schedule for build -out to the entire franchise area;
F. The applicant's intended means and methods of providing service and
whether shared use of other utility poles or conduits is envisioned;
G. All fees, deposits or charges required pursuant to this chapter;
H. Such other and further information as permitted by federal and state law as
may be requested by the city;
I. Proof of ability to meet city's bonding requirements in ACC 12.24.050 when the
applicant does not have an existing standing bond on file with the city sufficient to cover
the scope of work proposed and proof of ability to meet security requirements in ACC
20.10.240 through 20.10.260;
J. A copy of an Auburn business license stamped and signed by the business
license clerk, as designated by the mayor; and
K. A nonrefundable application fee in the amount of $2,500as set forth in the
Auburn Fee Schedule. (Ord. 5897 § 23, 2005; Ord. 5271 § 1, 1999; Ord. 5034 § 1,
1998.)
Section 6. Amendment to City Code. That Section 20.06.100 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.100 Franchise fees in addition to utility taxes.
Revenue derived directly or indirectly from sources within the city shall be subject
to applicable utility taxes as of the time of commencement of such operations.
Franchise fees shall be in addition to any utility tax, but shall be collectible only to the
extent as then allowed by law, and in no event may the combined utility tax and
Ordinance No. 6546
December 10, 2014
Page 4 of 8
ORD.B
Page 80 of 158
1
franchise fee exceed - - - - - - - - -the amount permitted by law. (Ord.
5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 7. Amendment to City Code. That Section 20.06.130 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.130 Renewal of franchise.
A franchisee that desires to renew its franchise under this chapter for an
additional five -year term shall, not more than 240 days nor less than 180 days before
expiration of the franchise in effect, file an application, which is determined as complete
in accordance with ACC 20.06.030, with the city for a renewal of its franchise which
shall include the following:
A. The information required pursuant to ACC 20.06.020;
B. Any information required pursuant to the franchise agreement between the city
and the franchisee;
C. All deposits or charges required pursuant to this chapter;
D. A nonrefundable application fee in the amount-of-S-540,00 as set forth in the
Auburn Fee Schedule. (Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 8. Amendment to City Code. That Section 20.06.180 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.180 Compensation for use of public ways.
A. The city finds that the public ways to be used by commercial utilities and
carriers and operators in the operation of telecommunications systems within the
boundaries of the franchise are valuable public properties, acquired and maintained by
the city at great expense to its taxpayers, and that the grant of use of said public ways is
a valuable property right, without which grantees and franchisees would be required to
invest substantial capital in public way costs and acquisitions; therefore, grantees and
franchisees shall pay the city as a general compensation for the use of the public way
during each year of the term of a franchise a franchise fee as determined by city
council, not to exceed six percent of gross revenues for each quarter of each calendar
year. Franchisees shall pay the franchise fee mandated by this chapter but the city
acknowledges and understands that such amount (and any other fees, assessments, or
taxes imposed on franchisees not described in ACC 20.06.180(E)) shall appear as a
line item on the bill sent to, and shall be collected from, the subscribers; provided
further, that the compensation required from any telecommunications operator or carrier
engaged in the "telephone business," as defined in RCW 82.04.065 shall be consistent
with RCW 35.21.860.
B. Annual Franchise Fee Adjustments. The initial annual franchise fee
percentage shall be the amount permitted by law four and one half percent of gross
revenues unless and until it is further adjusted by city council. Any such adjustment
Ordinance No. 6546
December 10, 2014
Page 5of8
ORD.B
Page 81 of 158
shall occur at least 60 days before any subsequent annual anniversary date. Any
adjustment shall become effective on the subsequent annual anniversary date.
C. Quarterly Payment. Franchisees shall forward by check wire transfer an
amount equal to this quarterly payment by the fifteenth day of the second calendar
month immediately following the close of the calendar quarter for which the payment is
calculated.
D. Late Payment. In the event any quarterly payment is made after noon on the
date 10 days after the date due, franchisees shall pay a late payment penalty of the
greater of:
1. Twenty -five dollars; or
2. Simple interest at a 12 percent annual percentage rate on the total amount
past due.
EC. Fees and Compensation Not a Tax. The fees, charges and fines provided for
in this title and any compensation charged and paid for the franchisee's use of the city's
public ways, whether "fiduciary or in kind," are separate from, and additional to, any and
all federal, state, local and city taxes as may be levied, imposed or due from a
commercial utility, telecommunications carrier, operator, or provider, its customers or
subscribers or on account of the lease, sale, delivery or transmission of utility or
telecommunications services.
FD. Ruling of Unenforceability. The compensation required from any commercial
utility, telecommunications carrier, operator, or provider shall be as provided by law. In
the event any franchise fee shall be held unenforceable by a court of law which has
jurisdiction over the city, franchisees shall pay the equivalent amount paid in franchise
fees as a city utility tax which, shall be applied retroactively to time periods during which
the franchise fee was determined to be unenforceable.
GE. Quarterly Report. In order to properly determine the gross revenues received
by franchisees, the franchisee shall on the same date that each quarterly payment is
made, file with the director of finance a sworn copy of a report, in a form acceptable to
the city, in sufficient detail to itemize revenues from each of the revenue categories. The
city may, if it sees fit and at its own expense, have the books and records of franchisees
examined by a representative of said city to ascertain the correctness of the reports
agreed to be filed herein. Neither the acceptance of any payment nor any subsequent
review shall be deemed an agreement by the city that the correct payment was paid,
absent a fully authorized written release by the city on any such payments or on such
reports. Any necessary prorations shall be made in the first and last year of each term
of the franchise. Any city request for access to books and records shall be allowed by
the franchisee at reasonable times and for reasonable purposes. Such information shall
be held in strict confidence by the city as allowed by law and used only for the purpose
stated herein.
14F. Recalculation at End of Compensation Year. At the end of each calendar
year, franchisees shall recalculate the total general compensation actually due. If
additional amounts are due the city by franchisee, said amounts shall be paid by the
fifteenth day of February following the calendar year during which such amounts were
originally due. If amounts are found to be due the franchisees by the city, said amounts
Ordinance No. 6546
December 10, 2014
Page 6of8
ORD.B
Page 82 of 158
shall be credited by the fifteenth day of February during which such amounts were
originally due. Any necessary prorations will be made.
1G. Taxes are Not to Be a Credit. The compensation paid under this franchise
shall be exclusive of and in addition to all special assessments and taxes of whatever
nature which are applicable to all other persons or entities doing business within the
city, including, but not limited to, ad valorem tax, sales tax, corporate or business
occupation taxes or other taxes or fees imposed or levied by any governmental entity.
4H. Utility Tax Liability — Franchise Fees. Revenues derived directly or indirectly
from sources within the city shall be subject to applicable utility taxes as of the time of
commencement of such operations. Franchise fees shall be in addition to any utility tax,
but shall be collectible only to the extent as then allowed by law, and in no event may
the combined utility tax and franchise fee exceed six percent of gross revenues in
accordance with RCW 35.21.870. Franchise fees, if applicable, shall be levied on a
nondiscriminatory basis.
141. Rights of City. Payment of money under any franchise shall not in any way
limit or inhibit any of the privileges or rights of the city, except insofar as city's privileges
or rights are expressly limited or inhibited by the terms of a franchise.
1J. Annual Report. Franchisees shall file annually with the director of finance no
later than 90 days after the end of franchisee's fiscal year, an unaudited statement of
revenues (for that fiscal year just ended) attributable to the operations of the
franchisee's telecommunications system, within the city pursuant to the franchise
agreement. The statement shall present a detailed breakdown of gross revenues and
uncollectible accounts for the year. The city may, if it sees fit, have such report audited
by an independent certified public accountant of its choosing. If the audit reveals an
underpayment error in payment by franchisees of more than five percent, then
franchisees shall pay for the costs of the audit. If the audit reveals an error in payment
of five percent or less, the city shall pay the costs of the audit. The report will summarize
those accounts reconciled to be within the franchise area by the city's quarterly review.
MK. Circumventing Payments. Any transaction(s) which have the effect of
circumventing payment of the required franchise fees and /or evasion of payment of
franchise fees or any payments due the city under a franchise by noncollection or
nonreporting of gross revenues, bartering, or any other means which evade the actual
collection of revenues for business pursued by franchisees are prohibited.
NL. Best Rates. As allowed by applicable law, part of the compensation to the
city for the grant of any telecommunications franchise, the city shall be entitled to obtain
subscriptions, at the city's discretion, to the communications service at franchisee's
lowest comparable rate applicable to any government body or municipality of the state
of Washington. In addition, city shall be entitled to franchisee's lowest comparable rate
applicable to any governmental body or municipality of the state of Washington for
purchase and /or lease, should the city determine to purchase and /or lease, equipment
or modems applicable to government bodies or municipalities in the state of Washington
for purposes of accessing the communications service. (Ord. 5271 § 1, 1999; Ord. 5034
§ 1, 1998.)
Ordinance No. 6546
December 10, 2014
Page 7 of 8
ORD.B
Page 83 of 158
Section 9. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 10. Severabilitv. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 11. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS 0 FORM:
I B. Held, ity Attorne
Published:
Ordinance No. 6546
December 10, 2014
Page 8 of 8
ORD.B
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
Page 84 of 158
AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Ordinance No. 6547
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Ord 6547
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Ordinance No. 6547.
Background Summary:
The current provisions of the City Code provide for some fees to be identified and
treated as indicated in the code. However, there is sometimes a need for flexibility to
be provided (to the parks director) so that programs can be presented when they
might not otherwise be able to proceed. For instance, if a program has a certain
minimum number of participants, and failing to meet that number means the program
cannot go forward, it would be advantageous for the city to adjust the costs, if that will
work, to bring in more participants so that the program can move forward, so long as
the ultimate product is consistent with budgeting parameters and program needs.
Additionally, in order for the city to attract events such as a golf tournament, for
instance, it may be prudent to adjust some fees so that the program can go forward
and the city facilities can be more beneficially utilized.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
ORD.0
Staff: Heid
Item Number: ORD.0
AUBURN * MORE THAN YOU IMAGINED Page 85 of 158
ORDINANCE NO. 6 5 4 7
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
CHAPTER 3.68 OF THE AUBURN CITY CODE
RELATING TO PARKS AND RECREATION FEES
WHEREAS, the City Council previously enacted Ordinance 4406,
establishing certain Parks and Recreation fees, which Ordinance has been
subsequently amended; and,
WHEREAS, the City Council also adopted a Fee Schedule by resolution,
which allows for the fees contained therein to be updated in a more timely and
efficient manner; and,
WHEREAS, it would provide more clarity to staff and the public if all of the
fees were established in one place; i.e., the Fee Schedule; and,
WHEREAS, the Director of Parks and Recreation, with the
recommendation of the Parks Board, recommend that the Director be given,
within specific policy guidance, the authority to modify fees in order to respond to
market conditions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Chapter 3.68 of the
Auburn City Code be and the same hereby is amended to read as follows:
Chapter 3.68
CITY PARKS AND RECREATION FEES
Sections:
3.68.010 Authorization.
Ordinance No. 6547
December 3, 2014
Page 1 of 7
ORD.0 Page 86 of 158
3.68.020
3.68.030
3.68.040
Advertisement of fees.Special promotional and marketing
activities.
€ sioncWaiver of fees for individuals or groups.
Standards for setting fees and chargesExperimental rates.
3.68.010 Authorization.
A, The director of parks and recreation is authorized to
picnic shelters and ball fields. Such fees shall be busod on policios established
charge the fees
and charges for the use of city recreation programs and facilities, including but
not limited to, classes, performances, leagues, senior center activities, buildings,
picnic shelters and ball fields as set forth the City's Fee Schedule or as published
by the Department from time to time.
B. The Director is also authorized to waive or reduce such fees, establish
experimental rates, and engage in special promotional and marketing activities
as conditioned in Sections 3.68.020 through 3.68.040 hereof. (Ord. 4406 § 1,
1990.)
3.68.020 Advertisement of fees Special promotional and marketing
activities.
A. The Director is authorized to undertake special promotional and
marketing activities for the use of departmental facilities. A waiver or reduction
from the established fees for special promotional or marketing purposes shall
comply with the following five (5) criteria:
1. The waiver or reduction of the fee shall accord with sound management
practices for municipal facilities of like character. It shall fulfill a declared
objective furthering a departmental purpose such as acquainting the public with
the facility or the service provided by the department, thereby establishing or
broadening public usage; reaching out to people who would not otherwise make
use of the facility; or securing advertising, services or other benefits from a
sponsor or those attending.
2. The promotion and the fee waiver or reduction shall appear appropriate
to the City's facility. It should avoid the appearance of a City endorsement or
approval of a private product, service, or activity; the use of public facilities for
electoral purposes prohibited by RCW 42.17A.555; or the granting of special
privileges to a particular portion of the populace.
3. The promotion and attendance under the waiver or lower charge shall
respect the use and enjoyment of the facility by people paying the established
fee. In addition, those attending under the promotion should have an opportunity
to use and enjoy the facility, without overcrowding.
4. Waivers or reduced fees shall be treated as special or extraordinary
occurrences. Their frequency and extent, in aggregate, shall not have the effect
Ordinance No. 6547
December 3, 2014
Page 2of7
ORD.0 Page 87 of 158
of subverting the established fee schedule through a multiplicity of special rates
or by inducing the public to anticipate and defer usage of a facility in order to take
advantage of recurrent promotions.
5. The opportunity to sponsor an arrangement shall be made available to
individuals, associations, and businesses, similarly situated, on an equal basis, in
accord with and subject to the Department's policies and procedures.
B. The circumstances when special promotions and marketing conditions
are available shall be defined in the Department's policies and procedures. (Ord.
4406 § 2, 1990.)
3.68.030 Exclusions Waiver of fees for individuals or groups.
fees are excluded from this chapter. A. The Director may waive or reduce an
entry, use or program fee for an organization, association, group of individuals,
or an individual, and authorize the supervisor of a facility to do so, irrespective of
any special promotion or event whenever:
1. Such a waiver vindicates a constitutional right guaranteed by the First
Amendment to the United States Constitution through its Fourteenth Amendment
or Article I, Section 3 of the Washington Constitution;
2. The user provides services or assistance to the Department in lieu of
the fee that would otherwise apply, or provides in -kind services or leaves
improvements to the facility that offset the reduced fee revenue;
3. The user is poor or infirm or is a charitable organization assisting the
poor or infirm, and charging the fee would have the effect of depriving the user or
its clients of reasonable access to the facility or of opportunity to participate in a
public event, and would cause hardship or directly reduce the assistance such
organization provides to the poor or infirm;
4. The user is an organization serving the public or the community, lacks
its own facility as a result of a calamity or other temporary distress, and the
temporary use of the City's facility would allow the organization to continue
providing service to the public or community. Such temporary use shall not
exceed 90 days without further authorization from the City Council;
5. Another government requests use of the facility for a public purpose; or
the use is granted under a reciprocal use of facilities agreement with another
municipal government;
6. Free admission to the facility furthers a departmental purpose, e.q., the
person is a volunteer for a department- sponsored or co- sponsored event,
participates in an athletic event for public spectators, or enters in connection with
a work assignment or to assist a concessionaire or as a parent or guardian to
assist the Department in the instruction or care of a minor or ward or;
B. In determining whether a fee should be waived or reduced, the Director
shall be guided by the benefit to the public and the Department when granting
the request, the frequency and amount of usage requested, the effect on and
fairness to other users, its consistency with policies underlying the fee schedule
Ordinance No. 6547
December 3, 2014
Page 3of7
ORD.0 Page 88 of 158
and this chapter, and the consequences of denying the request. (Ord. 4406 § 3,
1990.)
3.68.040
Experimental rates.
facilities and for participation in parks and recreation programs shall be in
A. Recreation Program Fees.
charged an entry fee to cover part time staff, supplies, facility use, offi
ciafs /umpiros and a 25 percent aistrative charge.
B. Senior Center Program Fees.
mileage and the senior center mileage fee schedulo.
_ "' - -- --.: Of e: -:
instructor and /or college fees, material costs, lab fees, and field trip
center.
4. Hike and sports team travel foos will be charged according to
uniforms not covered by team sponsorships.
6. Senior adult charges for food cooperative items shall, over the course of
7. Senior adult special meal ticket foes will, over the course of the year,
cover the cost of food and beverage items, supplies and appropriate
entertainment fees
8. Pop machine fees will cover the cost of pop and machine lease.
cost of coffee and supplies over the course of the year.
10. "Live Embers" program brochure subscription fees will cover tho cost
of- postage-
11. Congregate Meals and Home Delivered Meals on Wheels suggested
Ordinance No. 6547
December 3, 2014
Page 4 of 7
ORD.0 Page 89 of 158
C. Arts and Community Event Fees. The arts commission shall
location, sponsorship and grant funding. If a foe is to be chargod, tho arts
commission will recommend a fee to cover the cost of the event expenses based
on projected attendance.
D. Developmentally Disabled Program Fees. The fee charged for
E. Facility /Equipment Rental Fees.
2. Department sponsored youth, senior, arts commission performances
3. Upon written request and approval of the park board, the Auburn
School District, Green River Community College, Auburn Jr. Football, Auburn
maintenance is required, a fee will be charged to cover expenses.
program fee or $2.00, whichever is greater. Drop in recreation programs and
2. Capital Improvement Fee.
a. A capital improvement fee will be charged to all adult programs which
use city owned athletic facilities; i.o., ball diamonds, soccer fields, football fields,
for league or tournament play.
b. A fee will also be charged to nondepartment sponsored leaguos or
organizations which use departmont owned facilities, unless otherwise approved
programs.
3. Refund Fee. A fee may be charged to individuals requesting refunds for
more than 100 percent of the fee paid.
G. Program Sponsorship Fees. Sponsorship may be solicitod from
H. Low Income Fee Policy.
1. General Policies.
Ordinance No. 6547
December 3, 2014
Page 5of7
ORD.0 Page 90 of 158
i. The "United States Department of Agriculture Child Nutrition Program
Income Guidelines," as they currently exist or as they may be amended in tho
future, will be used as the basis for estalalishing the family income guidelines.
on the most current quarter.
100 percent, 75 percent, 50 percent and 25 percent funding levels qualifying
c. Funding under this policy will only apply to Auburn parks and recreation
department sponsored activities.
city of Auburn.
general fund.)
3. Adult Policies.
a. An applicant over 17 years of age may receive funding if money
b. An applicant over 17 years of age may receive funding for one activity a
The city will determine the amount of the low income fee reduced fee rate or
activity rogictration foe and the low income fee reduced fee rate or discount prior
to participation The director is authorized to adiust a fee or charge for any
particular facility on a temporary basis of up to one calendar quarter, or for a
single season for a particular sport/activity in order to increase public attendance
or usage and the resulting revenues. Temporary rates may take the form of
special price during a special time. (Ord. 5765 § 1, 2003; Ord. 5056 § 2, 1998;
Ord. 4428 § 1, 1990; Ord. 4406 § 4, 1990.)
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Ordinance No. 6547
December 3, 2014
Page6of7
ORD.0 Page 91 of 158
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
ATTEST:
Danielle E. Daskam, City Clerk
Heid, y- Attorney
Published:
Ordinance No. 6547
December 3, 2014
Page 7 of 7
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS
MAYOR
ORD.0 Page 92 of 158
AuBuRN
Irk' OF �
\VASHENG`O
Agenda Subject:
Resolution No. 5114
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Res 5114
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Resolution No. 5114.
Background Summary:
Every year it is appropriate for the City Council to consider adjustment of fees that the
city charges for the upcoming year. The fee schedule attached includes the
proposed /recommended fee schedule changes submitted for consideration by the
department directors of the various departments that are requesting changes to the
current fee schedule. The fee schedule also adds some things that had previously not
been included in the fee schedule but should be so that there is only one place a
person needs to go to look for the schedule of fees for the City of Auburn.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
RES.A
Staff: Heid
Item Number: RES.A
AUBURN * MORE THAN YOU IMAGINED Page 93 of 158
RESOLUTION NO. 5 1 1.4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
THE CITY OF AUBURN FEE SCHEDULE TO
ADJUST FOR 2015 FEES
WHEREAS, in connection with the municipal functions and operations of
the City of Auburn, the City provides various services, a number of which entail
fees; and
WHEREAS, the City Council provided for the adoption of a Fee Schedule
with the passage of Ordinance 5707; and
WHEREAS, in the course of reviewing City fees, and in keeping with the
philosophy of setting City fees in amounts reflective of actual costs, and in further
keeping with the intent to make City fees and charges consistently accessible, it
is appropriate to review and -amend the fees and charges for City applications
and activities for which fees are charged to adjust for changes to be effective
January 2015.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The City of Auburn Fee Schedule is hereby amended as set
forth in the attached "Exhibit A" and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon and on January 1, 2015.
Resolution No. 5114
December 2, 2014
Page 1 of 2
RES.A Page 94 of 158
Dated and Signed this day of , 2014.
ATTEST:
Danielle E. Daskam, City Clerk
Daniel B. Heid, City At orne
Resolution No. 5114
December 2, 2014
Page 2of2
CITY OF AUBURN
NANCY BACKUS, MAYOR
RES.A Page 95 of 158
CITY OF AUBURN FEE SCHEDULE
FEES FOR CITY PERMITS, LICENSES, PUBLICATIONS, AND ACTIONS
Effective January 1, 2015
1 A. PLANNING FEES (Per Ordinance No. 5707,
Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4070, Resolution No. 4117, Resolution No. 4143, Ordinance No. 6077,
Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552,
Ordinance No. 6295, Resolution No. 4868, Resolution No. 4880, Resolution 4964,
1 Ordinance 6477, and- Resolution No. 5016 and Resolution 5114.)
1Y: Application, :Fees . Applicaticns= for' ,any' action::ielentified b!� w:shall :" ndt be: accepted' ,'fcr
filing, :unless ^otherwise` noted, ° °until the efees Vi per `the 'below schedule have been;<paid to =the'
Additional Meeting Fee (beyond the specified number)
$259 per meeting
Additional Re- submittal Fee (covers one re- submittal for all land use
actions)
$63 per re- submittal
Address Assignment
$104 per address
Administrative Use Permits (covers 1 meeting with staff after which
additional meeting fees apply)
$880
Appeal of Administrative Decision to Hearing Examiner'' 6
$1,000
Binding Site PIan2 (covers 2 meetings with staff after which additional
meeting fees apply)
$1,139 + $62 /lot
Boundary Line Adjustment':
Residential
Non - Residential (includes mixed use projects)
$518
$854
Boundary Line Elimination'
$500
Comprehensive Plan Map Amendments3 (covers 2 meetings with staff
after which additional meeting fees apply)
$2,070 (includes
rezone application fee)
Comprehensive Plan Text Amendments3 (covers 2 meetings with staff
after which additional meeting fees apply)
$1,000
Conditional Use Permits'' 6 (covers 2 meetings with staff after which
additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$1,000
$2,000
Conditional Use Permits4 — Minor Adjustment (covers 1 meeting with
staff after which additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$414
$554
Critical Areas Review:
1 Please note that the City of Auburn may collect a review fee on behalf of the Valley Regional Fire Authority for
certain land use and /or environmental reviews which fee is collected in addition to the City's required fees.
2 Per Auburn City Code, a modification to an approved binding site plan shall be processed in the same manner as
the original binding site plan approval. Therefore, the specified fee shall apply to a new or modified binding site plan
approval request.
3 Fees for amendments to text or maps of the Comprehensive Plan apply only where an applicant seeks an
amendment affecting specific properties rather than the City generally or property within the City generally.
4 Per Auburn City Code, a major adjustment to an approved conditional use permit shall be processed in the same
manner as the original conditional use permit approval. Therefore, the specified fee shall apply to a new request for
conditional use permit approval or a request for a major adjustment to a previously approved conditional use permit
approval.
RES.A
Page 96 of 158
On -site monitoring & reporting (required) of wetlands & other
environmentally sensitive areas
Critical Areas Reasonable Use Determination
City review of environmental studies, plans or reports (whether
submitted with another city application or not and includes one re-
submittal)
Critical Areas Variance — administrative
Critical Areas Variance — hearing examiner'' 6
$300 /monitoring event
$259
$259 /study, plan or
report
$259
$1000
Current Use Taxation (covers 1 meeting with staff after which
additional meeting fees apply)
$800
Development Agreement — Amendment
$2,200 + $60 /lot or
dwelling unit
Downtown Urban Center Design Review (covers 1 meeting with staff
after which additional meeting fees apply)
$1,139
Environmental Review (covers 1 meeting with staff after which
additional meeting fees apply)
SEPA Checklist review' (includes City issuance of DNS, MDNS, or
DS as appropriate)
Revised or Supplemental SEPA Checklist review' (includes City
issuance of Addendum, if appropriate)
SEPA 3rd Party Review
$802 + $259 /required
study
$350 + $259 /required
study
Actual costs
Environmental Impact Statement
$802 + actual costs for
preparation of draft &
final statements
including labor,
materials, mailing &
other actual costs
relating to the drafting
& circulating of the
EIS.
Final Plats — Subdivisions (covers 2 meetings with staff after which
additional meeting fees apply and 1 re- submittal)
$1,533 + $52 /lot
Final Plats — Short Plats (covers 1 meeting with staff after which
additional meeting fees apply and 1 re- submittal)
$750 + $25 /lot
Flexible Development Alternatives Application Review (covers 1
meeting with staff after which additional meeting fees apply and 1 re-
submittal)
$1,139
Hearing Examiner — Conduct of Hearing and Preparation of Decisions
Total hourly charge for
hearing examiner plus
associated expenses
to be paid by applicant
prior to issuance of
final decision
Floodplain Development Permit
$259
5 For monitoring required over multiple years, the total monitoring fee for the required monitoring period shall be paid
prior to final plat approval or issuance of Certificate of Occupancy or release of required financial security.
The total cost for the Hearing Examiner is in addition to the relevant application fee for applications requiring a
public hearing before the Hearing Examiner (e.g. conditional use permit).
Page 1 2
RES.A
Page 97 of 158
Floodplain Habitat Impact Assessment Report Review
$250
Floodplain Habitat Mitigation Plan Review
$250
Combined Floodplain Habitat Assessment/Mitigation Plan Review
$500
City Acknowledgement Review of FEMA Flood Map Revision
Application
$100
Mining Permits (covers 3 meetings with staff after which additional
meeting fees apply)
$3,623
Miscellaneous Administrative Decisions (i.g. sign area deviation,
written interpretations, administrative variances)
$500
Multi - Family /Mixed Use Design Standards Compliance Review
(application covers 1 meeting with staff after which additional fees
apply)
$1,139
Plan Alteration or Vacations (application covers 1 meeting with staff
after which additional fees apply)
$1,000 /request
Plat Modification (application covers 1 meeting with staff after which
additional fees apply)
$1,000 /request
Preliminary Plats — Subdivisions'' s (application covers 3 meetings with
staff after which additional fees apply)
$3,000 + $120 /lot
Preliminary Plats — Short Plats' (application covers 1 meeting with staff
after which additional fees apply)
$1,449 + $60 /lot
Preliminary Site Plan Review (non -PUD) (application covers 1 meeting
with staff after which additional fees apply)
$1,035
Pre - application Meeting (application covers 1 meeting with staff after
which additional fees apply)
$259.00 — fee will be
applied towards any
related application
made w /in 6 months of
the date the pre -
application meeting
was held.
PUD — Major Adjustment' (application covers 2 meetings with staff
after which additional fees apply)
$2,558
Public Notice Boards:
2' x 4' public notice board
4' x 4' public notice board
$80
$136
Rezone (map amendment)s
$1,760
School Impact Fee Collection:9
Per Single Family Dwelling Unit
Per Multi- Family Dwelling Unit
$52
$26
Shoreline (application covers 1 meeting with staff after which additional
fees apply):
Shoreline Exemption Determination
Shoreline Conditional Use Permit6
Shoreline Substantial Development Permit6
Shoreline Variances
$215
$1,139
$1,139
$1,139
' A prior City Code amendment eliminated Planned Unit Developments (PUD). The PUD fees included herein are
applicable only to the existing previously approved PUDs.
8 Application fee covers 2 meetings with staff after which additional meeting fees apply.
9 The City collects an application fee to cover the reasonable cost of administration of the school impact fee program.
Page 13
RES.A
Page 98 of 158
Short Plat Modification (application covers 1 meeting with staff after
which additional fees apply)
$259 /requested
modification
Sign Permit10
$100
Site Plan Approval – PUD, Residential° (application covers 1 meeting
with staff after which additional fees apply)
$1,139 + $62 /lot or
unit
Site Plan Approval - PUD, Non - residential° (application covers 1
meeting with staff after which additional fees apply)
$1,139 + $62 /lot or
unit
Special Home Occupation Permits
$259
Three -Party Outside Utility Extension Agreement - Site Specific
Review (application covers 1 meeting with staff after which additional
fees apply)
$1,035.00 + plus the
City's actual costs in
performing under the
terms of the
agreement as
negotiated between
the parties
Type I Temporary Use Permit
$96 + $48 per
extension request
Type II Temporary Use Permit
$144 + $48 per
extension request
Variance' (inclusive of Special Exceptions):
Per each residence on a single family lot
All other
$259
$575
Water /Sewer Certificate' (outside of city limits for other than single-
family)
$311
Zoning Certification Letter:
Residential
Non - Residential (includes mixed use development)
$52
$104
Zoning Code Text Amendment (application covers 1 meeting with staff
after which additional fees apply)
$1,035
BOOKS `MAPS, MATERIALS ° <: (pursuant:;to =Resolution,— b 3953) -,
Comprehensive Plan
Cost of Production
Downtown Plan
Cost of Production
Downtown Plan Appendices
Cost of Production
Copies of Codes and Ordinances
Cost of Production
Maps
Cost of Production
3 ; LAND:CLEARING, GRADING° AND` FILLING. FEES` (Per „ Ordinance No:= 61'46; Resolution 1”
o.;! 4272: and °Resolu;tion, No: 4424;)=
Land Clearing:
Base Fee (for up to 1 acre)
1 to 5 acres
Over 5 acres
$311
Base Fee + $114 /acre
Base Fee + $83 /acre
Grading and Filling Fees:
Base Fee (for up to 500 cubic yards)
500 to 250,000 cubic yards
Over 250,000 cubic yards
$311
Base Fee + $0.12 /cubic yard
Base Fee + $0.02 /cubic yard
10 The City collects an application fee to cover the reasonable cost of zoning compliance review in addition to the
building permit application fee identified in Table 1 -A, below.
11 Prices for printed materials do not include any taxes.
Page 14
RES.A
Page 99 of 158
E4R-M- T. 5;: rinance .581.9;- Resolution No.,' "3.773,
., �.�,.!,- .= BUI..... . FEES p'e'r:. finance 57
2 Resolution'No _3797, Resolution.No i 38'18,: ,,:-:.,:,,i.,4,..:.!-„.. eluto:� 3953, Resolution,�N o: 4.143,.:
gfOrdlnance No. 6:1 .6 Resolution >No: 4272'and'_Resolution, No:,44
a. Building Permit Fees: The fee for each International Building Code, International
Residential Code, Washington State Energy Code or Washington State Indoor Air Quality
Code building permit shall be as set forth in Table 1 -A, below.12
Table 1 -A BUILDING PERMIT FEES
TOTAL VALUATION
FEE
$1 00 to $500.00
$32.00
$501.00 to $2,000.00
$32.00 for the first $500.00 plus $6.00 for each additional $100 00, or fraction thereof, to and
including $2,000.00
$2,001.00 to $25,000 00
$114.00 for the first $2,000.00 plus $18.60 for each additional $1,000 00, or fraction thereof, to
and including $25,000 00
$25,001.00 to $50,000.00
$544 00 for the first $25,000 00 plus $14 00 for each additional $1,000.00, or fraction thereof, to
and including $50,000 00
$50,001.00 to $100,000.00
$903 00 for the first $50,000.00 plus $10.00 for each additional $1,000.00, or fraction thereof, to
and including $100,000.00
$100,001.00 to $500,000.00
$1,397.00 for the first $100,000.00 plus $9.00 for each additional $1,000 00, or fraction thereof, to
and including $500,000 00
$500,001.00 to $1,000,000.00
$4,912.00 for the first $500,000.00 plus $8.00 for each additional $1,000.00, or fraction thereof, to
and including $1,000,000 00
$1,000,000.00 and up
$8,769.00 for the first $1,000,000 00 plus $6 00 for each additional $1,000.00 or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours $63.00 per hour
(minimum charge — two hours)
2. Reinspection fees assessed under provisions of Section 109.4.13 .... $63 00 per hour
3. Inspections for which no fee is specifically indicated $63 00 per hour
(minimum charge — one half hour)
4. Additional plan review required by changes, additions or revisions to plans .. .. $63 00 per hour
(minimum charge — one half hour)
5. For use of outside consultants for plan checking and inspections, or both . Actual costs
FOOTNOTES:
I Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages
and fringe benefits of the employees involved.
2 Actual costs include administrative and overhead costs.
b. Mechanical Permit Fees: The fee for each permit issued under provisions of the
International Mechanical Code, International Fuel Gas Code, NFPA 54 (National Fuel Gas
Code), NFPA 58 (Liquefied Petroleum Gas Code), or the mechanical device provisions of
the International Residential Code shall be as set forth in Table 2 -A, below. For new single -
family dwellings a flat rate permit fee of $185.00 may be charged in lieu of fees as
prescribed in Table 2 -A.
Table 2 -A MECHANICAL PERMIT FEES
Permit Issuance and Heaters:
1 For the issuance of each mechanical permit ... ........ $26.00
2. For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled $9 00
Unit Fee Schedule
(Note: The following do not include permit- issuing fee.)
1. Furnaces:
12 Please note that the City of Auburn may collect a review fee for the Valley Regional Fire Authority for certain permit
applications that is collected in addition to the City's required fees.
Page 1 5
RES.A
Page 100 of 158
For the installation or relocation of forced -air or gravity -type fumace or bumer, including ducts and vents
attached to such appliance up to and including 1000,000 Btu/h (29.3kW) $18.00
For the installation or relocation of forced -air or gravity -type furnace or burner, including ducts and vents
attached to such appliance over 100,000 Btu/h (29.3kW) $22.00
For the installation or relocation of each floor furnace, including vent $18.00
For the installation or relocation of each suspended heater, recessed wall heater or floor- mounted unit heater $18.00
2. Appliance Vents:
For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit .. $9 00
3. Repairs or Additions:
For the repair of, the alteration of, or addition to each heating appliance, refrigeration unit, cooling unit,
absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation
of controls regulated by the Mechanical Code
$16.00
4. Boilers, Compressors and Absorption Systems:
For the installation or relocation of each boiler or compressor to and including 3 horsepower (10 6 kW) or each absorption
system to and including 100,000 Btu/h (29.3 kW) $18.00
For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kW) to and
including 15 horsepower (52.7 kW),or each absorption system over 100,000 Btu/h (29.3 kW) to and
including 500,000 Btu/h (146.6 kW) $31.00
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including
30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6kW) to and including
1,000,000 Btu/h (293.1kW) $41.00
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) to and
including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293 1 kW) to
and including 1,750,000 Btu/h (512.9 kW) $62.00
For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or
each absorption system over 1.750.000 Btu/h (512.9 kW) . $102.00
5. Air Handlers:
For each air handling unit to and including 10,000 cubic feet per minute (cfm) (4719 L /s), including ducts
attached thereto $12.00
Note: This fee does not apply to an air - handling unit which is a portion of a factory- assembled appliance, cooling system,
evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.
For each air - handling unit over 10,000 cfm (4719 L /s) $22.00
6. Evaporative Coolers:
For each evaporative cooler other than a portable type $12.00
7. Ventilation and Exhaust:
For each ventilation fan connected to a single duct $9.00
For each ventilation system which is not a portion of any heating or air - conditioning system authorized by a permit $12.00
For the installation of each hood which is served by a mechanical exhaust, including the ducts for each hood $12.00
8. Incinerators:
For the installation or relocation of each domestic -type incinerator . $22.00
For the installation or relocation of each commercial or industrial -type incinerator .. $18.00
9. Miscellaneous:
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other
appliance categories or for which no other fee is listed in the table $12.00
Other Inspections and Fees:
1 Inspections outside of normal business hours, per hour (minimum charge -- two hours) $63.00
2. Reinspection fees assessed under provisions of Section 109 4 13 .... $61.003. Inspections for which no fee is specifically indicated, per hour
(minimum charge -- one -half hour) $63 00
3. Additional plan review required by changes, additions or revisions to plans or to plans for which
an initial review has been completed (minimum charge -- one -half hour) $63 00
* Or the total cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe
benefits of the employees involved.
c. Plumbing Code Permit Fees: For new single - family dwellings a flat rate permit fee of
$185.00 may be charged in lieu of fees as prescribed in Table 3 -A.
Page 1 6
RES.A
Page 101 of 158
Table 3 -A PLUMBING PERMIT FEES
Permit Issuance:
1. For issuing each permit ....
2. For issuing each supplemental permit ...
Unit Fee Schedule (in addition to items 1 and 2 above):
1. For each additional plumbing fixture on one trap or a set of fixtures on one trap
(including water, drainage piping and backflow protection therefore)
2. For each building sewer and each trailer park sewer
3. Rainwater systems - per drain (inside building) .
4. For each water heater and/or vent
5. For each industrial waste pretreatment interceptor including its trap and vent,
except kitchen -type grease interceptors functioning as fixture traps ....
6. For each installation, alteration or repair or water piping and /or water treatment, each
7. For each repair or alteration of a drainage or vent piping, each fixture ......
8. For each lawn sprinkler system on any one meter including backflow protection devices therefore
9. For atmospheric -type vacuum breakers not included in item 12.
1 to 5
over 5, each
10. For each backflow protective device other than atmospheric type vacuum breakers:
2 inch (51 mm) diameter and smaller
over 2 inch (51 mm) diameter
11. For initial installation and testing for a reclaimed water system
12. For each annual cross - connection testing of a reclaimed waster system (excluding initial
13 For each medical gas piping system serving one to five inlet(s) /outlet(s) for a specific gas
14. For each additional medical gas inlet(s) /outlet(s) ...
Other Inspections and Fees:
I. Inspections outside of normal business hours ....
2. Reinspection fee
3 Inspections for which no fee is specifically indicated
4 Additional plan review required by changes, additions or revisions to approved plans (minimum
*Per hour for each hour worked or the total hourly cost to the jurisdiction, whichever is greater
equipment, hourly wages and fringe benefits of all the employees involved.
$24.00
... ... $12.00
$9.00
$19 00
.. $9.00
$9.00
$9.00
.... $9 00
....... $9.00
$9.00
$6.00
.... $2.00
... ... $9:0933.00
$17.0041.00
...... ...
.. .. $35.00
test) $35.00
$57 00
........ $6.00
........ $63.00
........ $63 00
$63 00
charge - one -half hour) $63.00
This cost shall include supervision, overhead,
Fees: Permit fees shall be assessed in accordance with this section. Fees specified shall be
adjusted for inflation each year based upon the Seattle Consumer Price Index. Fees shall be
rounded down to nearest whole dollar.
Appeal Fees: The fee for appeals of codes adopted pursuant to ACC Chapter 15 shall be
$110.00 plus total hearing examiner costs.
Plan Review Fees: When submitted documents are required by Section 106.3 of the
Construction Administrative Code, a plan review fee shall be paid at the time of submitting the
submittal documents for plan review. Said plan review fee shall be 65 percent of the building
permit fee as shown in Table 1 -A. The plan review fees specified in this section are separate
fees from the permit fees and in addition to permit fees.
Temporary Certificate of Occupancy Fees: There shall be a fee equal to ten percent of the
building permit fee for issuance of a temporary certificate of occupancy.
' 5. -.ADMINISTRATIVE PROCEDURES`ANDAMISCELLANEOUS INSPECTIONS:- In addition to .
any, otherifees,specified inthis chapter there sha,ll:be,a.fee'schedule.for certain:.'
''administrative;'procedures no,otherw se included as >set::forth?inuthe following schedule of
..... .....
Adult Family Home Inspection
$160
Demolition, permit and inspections
Per Table 1 -A
Relocation (pre- inspection)
Per Table 1 -A
Housing Inspection
Actual City Cost, minimum $21
Change of Use
Per Table 1 -A
Sign Permits
Unless except by Ch. 18.56
ACC, the fee shall accompany
Page 17
RES.A
Page 102 of 158
B. ENGINEERING AND PUBLIC WORKS DEPARTMENT FEES
1. Transportatwiqmpa.ct; Fee Rate Schedule':. "(Per :Ordinance -No: 5763 as (amended 6y.
;:Resolution. No . 3953, ; Ordinance: No ;:6005 Resolution No:;` 4103_ ; Resolution No:' 4424, and,
.rw•s4,�zvnsi,.'f �. ,h +� ��.- ':.!•z .Y;.�'•2.. .: �'-.:' - p'i'ej'.
esolution ;4'964fand;Resolutior► Ala- .4
:.��.. ,�,�;. ,
each application for a sign
permit. The amount of the fee
shall be based upon the value of
the sign pursuant to Table 1 -A.
6 w'RENTAL HOUSING, ''BUSINESS LICENSE::FEES Per Resolution.No., 4601-01 No:
`; 5882 ,'- 'Resolution;='Noo.;>4272, Resolution." No :.f�4424t'and:Ordinance'6477):, , = „ .
a. The fee for a license to operate rental housing
businesses in the City, as defined in Chapter 5.22 of the
Auburn City Code (ACC) shall be based on the total
number of units as follows:
One to four dwelling units
Five to 24 dwelling units
Twenty -five or more dwelling units
Communal residence
$53 /year
$106 /year
$212 /year
$150 /year
b. The fee for a license to operate rental housing businesses in the city shall be for the license
year from January 1 to December 31, and each applicant must pay the full fee for the
current license year or any portion thereof during which the applicant has engaged in the
operation of rental housing businesses.
c. The rental housing business license fee required by this chapter is in lieu of, and not in
addition to, the general business license fee required by Chapters 5.05 and 5.10 of the
Auburn City Code (ACC); provided, however, that any person required to obtain a rental
housing business license must also obtain a general business license, at no cost, pursuant
to Chapters 5.05 and 5.10 of the Auburn City Code (ACC).
d. Notwithstanding the provisions of sub - section (1) of this section, the fee for operating rental
housing facilities for any single individual, partnership, corporation or entity shall not exceed
$424.00 per license period.
For the 2010 calendar year only, rental housing business license renewals shall be valid for the
period July 1, 2010 to December 31, 2010 subject to the payment of one -half of the specified
fee. For the 2011 calendar year and subsequent calendar years, rental housing business
license renewals shall be for the period January 1 through December 31.
B. ENGINEERING AND PUBLIC WORKS DEPARTMENT FEES
1. Transportatwiqmpa.ct; Fee Rate Schedule':. "(Per :Ordinance -No: 5763 as (amended 6y.
;:Resolution. No . 3953, ; Ordinance: No ;:6005 Resolution No:;` 4103_ ; Resolution No:' 4424, and,
.rw•s4,�zvnsi,.'f �. ,h +� ��.- ':.!•z .Y;.�'•2.. .: �'-.:' - p'i'ej'.
esolution ;4'964fand;Resolutior► Ala- .4
:.��.. ,�,�;. ,
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
industrial
General Light
Industrial
110
sf /gfa
0.97
$6436.03
-
General Heavy
Industrial
120
sf /gfa
0.68
$5- 054.74
-
Industrial Park
130
sf /gfa
0.85
$5- 645.29
-
Manufacturing
140
sf /gfa
0.73
$4.844.54
-
Mini-
Warehouse /Storage
151
sf /gfa
0.26
$1-591.49
-
Page l 8
RES.A
Page 103 of 158
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
Residential
Single - Family
(detached)
210
du
1.00
$3,611.363,413.48
$2,919.502,764.92
Multi - Family
23�
du
0.62
$27386,652 237.30
$1,933.191,812.21
Mobile Home
240
du
0.59
$1,718.721,611.17
$637.09597.22
Senior Housing
252'
du
0.27
$786.53737.31
-
Lodging
Hotel
310
room
0.60
$2,196.932,340.68
$2,022.521,895.95
Motel
320
room
0.47
$1,, 955. 931 833.53
-
Recreational
Movie Theater
445
seat
0.08
$162.72152.53
$120.11112.88
Health Club
493'
sf /gfa
3.53
$8:548.01
$6425.92
Institutional
Elementary School
520
student
0.15
$212.2•198.96
$157.06147.23
Middle School /Jr.
High
522
student
0.16
$359. 56337.06
$266.07249.42
High School
530
student
0.13
$490:4375.29
$296.25277.71
Church
560
sf /gfa
0.55
$2.121.99
$1.571.47
Day Care Center
565
sf /gfa
12.34
$19.2618.05
$11.2513.36
Library
590
sf /gfa
7.30
$9-689.08
$7.176.72
Medical
Hospital
610
sf /gfa
0.93
$3.873.63
$3442.94
Asst. Living,
Nursing Home
254,
620
bed
0.22
$640- 88600.77
-
Office
General Office
710,
715,
750
sf /gfa
1.49
$7.126.67
$4.844.54
Medical Office
720
sf /gfa
3.57
$13.3712.54
$998.52
Post Office
732
sf /gfa
11.22
$11.8813.95
$10.12949
Retail
Free Standing
Discount
Superstore
813
sf /gla
4.35
$6- 846.42
$5. 064.75
Free Standing
Discount Store
815
sf /gla
4.98
$9:-938.47
$186.26
Hardware /Paint
Store
816
sf /gla
4.84
$6.315.94
$494.39
Shopping Center
820
sf /gla
3.71
$5455.02
$3- 963.71
Car Sales - New
841
sf /gla
2.59
$9.929.30
$7.346.88
Page 1 9
RES.A
Page 104 of 158
Car Sales - Used
N/A
space
0.28
$1,072.021,004.93
$793.29743.65
Automobile Parts
843
sf /gla
5.98
$6:-035.65
$4.464.18
Sales
Tire Store
848
sf /gla
4.15
$6:-846.41
$5064.74
Supermarket
850
sf /gla
9.48
$13.2612.43
$9.819.20
ITE
Land
Use
Independent
Trip
Non - Downtown Fee
Downtown Fee
Land Use
Code
Variable
Rate
Rate
Rate
Convenience
851
sf /gla
52.41
$27.6525.92
$20.4619.18
Market
Home Improvement
862
sf /gla
2.33
$2.652.48
$4- :961.84
Store
Drugstore w/o
880
sf /gla
8.40
$6,986.55
$5.174.84
Drive - Through
Drugstore w/ Drive-
881
sf /gla
9.91
$8- 948.38
$6,626.20
Through
Furniture Store
890
sf /gla
0.45
$8- 380.35
$0- 280.26
Services
Drive -in Bank
912
sf /gfa
24.30
$20.1. 018.84
$11.8713.94
Quality Restaurant
931
sf /gfa
7.49
$14.8413.91
$10.9810.29
High Turnover
932
sf /gfa
9.85
$13.4412.60
$9- 949.32
Restaurant
Fast Food
933
Restaurant w/o
sf /gfa
26.15
$27.7526.01
$20.5419.25
Drive - Through
Fast Food
934
Restaurant w/
sf /gfa
32.65
$34532.48
$25.6424.04
Drive - Through
Espresso Stand w/
938
sf /gfa
75.00
$26. 5324.87
$4-9- 6318.40
Drive - Through
Auto Care Center
942
sf /gfa
3.11
$4.984.67
$5693.46
Service Station
944
vfp
13.87
$14,228.1613,337.77
$10,528.849,869.95
Service Station w/
945
vfp
13.51
$10,513.629,855.68
$7,780.087,293.21
Mini -Mart
Notes:
A. Basic trip rates are based on the ITE Trip Generation Manual, 9th Edition.
B. Impact fee rate calculation is based upon the following methodology:
- Basic Trip Rate = PM Peak Hour Trip Generation (per unit of measure)
- Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip
Fee /(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per
unit of measure)
C. For land uses not specifically identified here, trip generation rates could be derived from
ITE or a special study by the applicant.
D. sf /GFA= Square feet Gross Floor Area; sf /GLA= Square Feet Gross Leasable Area;
VFP= Vehicle Fueling Position.
E. Projects eligible for the Downtown Fee Rate are those located entirely within the boundary
identified on Figure 1.
Page I 10
RES.A
Page 105 of 158
2. Tuck = ;Dependant "Land Use Supplementary�Transportatiori iImpact.Fee: ,Rate Schedule:
(Per} Resolution`No:'_4122 and, Resolution'No:;4424.). ,_ ;,. ....
Land Use
ITE Land
Use Code
Independent
Variable
Truck Trip
Rate
Impact Fee Rate
(per sf)
Industrial
Light
Industry/Manufacturing
110, 130,
140
sf /gfa
$0.06
$0.11
Heavy Industry
120
sf /gfa
$0.04
$0.09
Retail
Shopping Center
820
sf /gla
$0.01
$0.01
Land Use
ITE Land
Use Code
Independent
Variable
Truck Trip
Rate
Impact Fee Rate (per
sf)
Car Sales
841
sf /gfa
$0.09
$0.16
Supermarket
850
sf /gfa
$0.33
$0.64
Free - Standing Discount
Store
813, 815,
861, 863,
864
sf /gfa
$0.10
$0.19
Home Improvement Store
862
sf /gfa
$0.37
$0.70
Services
Restaurant
931, 932
sf /gfa
0.63
$1.20
Fast Food Restaurant
933, 934
sf /gfa
2.87
$5.51
Notes:
A. ITE Land Use Code based on ITE Trip Generation, 9th Edition
B. Impact fee rate calculation is based upon the following methodology:
- Truck Trip Rate = Daily Truck Trip Generation (per unit of measure)
- Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of measure)
C. For land uses not specifically identified in the table, trip generation rates could be derived
from a special study by the applicant.
D. sf /gfa= square feet of gross floor area
3. 'Impact. :Fees; By,'Lan.d "Use ° - Revenue Credit' = -20 %.(Per Ordinance.,No:•;597.7,;. Resolution.
„= 3953;; andFResolution No.,:4022)=:':� „ ... '°�'� ..... ..�:� y.. ... _ ..
Land Use
Total Fire & EMS
Cost per Unit of
Development
Adjustment
(Revenue Credit) at
20%
Fire and EMS
Impact Fee per
Unit of
Development
Residential - All calculations below are per dwelling unit - Total x Number of Units
Single Family, Duplex, Mobile
Home
$362.66
$72.53
$290.13
Multi - Family
$383.09
$76.62
$306.47
Non - Residential - All calculations below are per square foot - Total x Square Feet
Hotel /Motel
$0.53
$0.11
$0.42
Hospital /Clinic
$1.05
$0.21
$0.84
Group Living
$2.63
$0.53
$2.10
Office
$0.29
$0.06
$0.23
Retail
$0.62
$0.12
$0.50
Restaurant /Bar /Lounge
$1.62
$0.32
$1.30
Industrial /Manufacturing
$0.11
$0.02
$0.09
Leisure /Outdoors
$1.08
$0.22
$0.86
Page 1 11
RES.A
Page 106 of 158
Agriculture
$0.71
$0.14
$0.57
Church
$0.38
$0.08
$0.30
Schools /Colleges
$1.07
$0.21
$0.86
Government /Public Buildings
$1.81
$0.36
$0.86
Casino
$3.78
$0.77
$3.01
Jails
$21.99
$4.40
$17.59
Facility °Extension` Fees: - %(Rer
Resolution;; =No: 3953;x: =Re °solutions=
5114)
?Ordinance`3NE 579.1 rand'a rimended-b Ordinance- `N6: 58.19,
No. 4272 '..arid- Resolution +No 4424 and ',Resolution: `No:
,..
,t :
The Facility Extension Application Fee is $552.00, plus $167.00 for each Facility (Water, Sanitary
Sewer, Storm Drainage, Street, private street and private storm systems within private streets).
Facility Extension Fees are the summation of the following categories (a +b +c +d), or $1,660.00,
whichever is greater.
a. For the combined linear footage of water, sewer, storm drainage and private storm drainage
within private streets:
The first 0 lineal feet (LF) to 1000 LF is charged at $5.50 per LF plus,
The next 1001 LF to 2500 LF is charged at $2.80 per LF plus,
Any additional over 2500 LF is charged at $1.65 per LF.
b. For the linear footage of streets and private streets:
The first 0 LF to 500 LF will be charged at $6.90 per LF plus,
The next 501 LF to 1000 LF will be charged at $4.10 per LF plus,
Any additional over 1000 LF will be charged at $1.10 per LF.
c. For non - linear extensions such as pump stations or traffic signals, the extension fee will be
determined by the City Engineer based on an estimate of the City's labor Cost associated with
the plan review, inspection, and administration of the application.
d. For that portion of the water or sewer facility located outside City Limits, but within existing
County (King or Pierce) right -of -way, an additional fee of $444.00 plus $5.00 per LF of the
combined water and sewer extension located in the existing County right -of -way applies.
Facility Extension Fees will be paid as follows:
a. Forty percent (40 %) at the time of execution of the facility extension agreement.
b. Sixty percent (60 %) upon the City's approval of the construction drawings and prior to the
start of construction.
Additional Review:
a 3`d review prior to plan approval will require an additional
Each additional plan reviews beyond
fee of $512.00 be paid at the time of the additional review submittal. If the review requires more
then 8 hours of staff time to complete an additional fee of $64.00 per hour will be charged and
must be paid prior to plan approval.
or revisions to plans during construction will
Additional plan review required by changes, additions
require an additional fee of $256.00 be paid at the time the additional review is submitted and
prior to any review being completed. If the review requires more thenthan 4 hours of staff time to
complete an additional fee of $64.00 per hour will be charged and must be paid prior to plan
approval.
Page 12
RES.A
Page 107 of 158
5. Right= ofrWay;;UseRermit Fees:u( Per; >Ordinance:`No ; 61p25), :,• f s
Type A — Banner
$30.00
Type B — Short Term
$60.00
Type C — Long Term
$100 for the 1st year / $30 for each additional
year
Type D — Hauling
$100.00 + estimated staff time @ $50 per
hour
Street Closure — Type B or C
$90.00
Sidewalk Closure — Type B or C
$60.00
Parking Closure — Type B or C
$60.00
6. Franchise A • reements: Per Ordinance No. 6545 and Resolution No. 5114
Application /Renewal Application Fee (ACC
$5,000.00 Nonrefundable Initial Fee + plus
13.36.040, ACC 20.06.120, ACC 20.06.130)
the City's actual costs incurred in excess of
$5,000.00 Initial Fee is due at time of
application any additional costs beyond the
initial fee is due prior to the effective date of
the agreement.
Annual Administration Fee (ACC 20.04.170)
Actual City Costs
Annual CATV Franchise Fee (ACC 13.36.230)
5% of Gross Revenue for the prior three
months.
Other Annual Franchise Fee (ACC 20.06.100)
Statutorily Permissible Percent of Gross
Revenue
w
7 1'Public.Wa : A• reements. Per Ordinance No: g650:Resolutionlno.51.14 <;; :` ,' -` : .:, .
Application /Renewal Application Fee (ACC
$5,000.00 nonrefundable Initial Fee + plus
20.04.020, ACC 20.04.120)
the City's actual costs incurred in excess of
$5,000.00. Initial Fee is due at time of
application any additional costs beyond the
initial fee is due prior to the effective date of
the agreement.
Annual Fee (ACC 20.04.170)
Actual City Costs
4143 ion No..
68 'Se' Ri t- of Wav " Vaations.(Per:Resoluton N e41 3 and Resoluti
., b514) •
Street and Alley VacationApplication Fee
$7591,500.00
Land Value Compensation
Per ACC 12.48.085
:,Utility: System Development``Fees :°(Per_)rdinance.No:
No :: X3,79'7;` °Resolution '''No,' ::3953,,-_:Resolution
x° Resoluti6n -'No.-:5114.)_> For' allrutilities a "charge
5819. and' - amended tby'Resolution.
`'Noif 4272 fond 'Resolution 0)::,'4424 'arid,
it lieu of? assessmentyorpayback;ehargesamay,°
line- being, :connected, :to. - ># = "`=-
be applicable fo•theproportionalshare of;, the. utility:
Page 1 13
RES.A
Page 108 of 158
a. Water Utility: Connection fees are comprised of a Water Service Installation Permit Fee and
the System Development Charge as follows:
Meter
Size
(In Inches)
Water Service Installation Permit Fee
System
Development
Charge (SDC)
Existing Water
Service & Meter Box*
Water Service & Meter Box Installed by City **
Paved Street
Unpaved Street
'/< or less
$212.04290.00
$2,175.002.250.00#
Actual
$2,424.00
Cost$1,170.00
1
$280. 00350.00
$2,380.002,450.00#
Actual
$4,048.00
Cost$1475.00
1 -1/2
$450.00550.00
$3,210.003,350.00#
Actual
$8,072.00
Cost$2,305.00
2
$g60,00680.00
$3.488-003,600.00#
Actual
$12,920.00
Cost$2,588.00
3
Actual Cost
Actual Cost
Actual Cost-
$24,240.00
4
Actual Cost
Actual Cost
Actual Cost
$40,408.00
6
Actual Cost
Actual Cost
Actual Cost
$80,792.00
8
Actual Cost
Actual Cost
Actual Cost
$129,280.00
10
Actual Cost
Actual Cost
Actual Cost
$135,971.00
*Installation of a water meter done by the City and the service either already exists or has been
installed by the developer.
* *Installation of the entire water service is done by the City.
#If meter installation or retrofit involves installation of a fire sprinkler line, fee is Actual Cost.
b. Sanitary Sewer Utility: Connection fees are comprised of a Permit Fee and the System
Development Charge as follows:
Type
Permit Fee
System
Development
Charge (SDC)*
Existing Sewer
Stub
New Service
Line Required
Single Family Parcel
$88.00
$155.00
$850.00 Per Parcel
Other Parcels
$88.00
$155.00
$850.00 Per RCE **
Side sewer repair on private
property
$62.00
Side sewer repair in right -of -way
$105.00
*Except that for multifamily residential units with separate water meters for each family unit, the
sewer utility systems development charge will be calculated as one RCE per family unit.
** RCE, Residential Customer Equivalent - an RCE shall be as defined by the King County
Department of Natural Resources.
In addition to City sanitary sewer connection fees, there shall be a sanitary sewer connection fee
(King County Capacity Charge) imposed by King County to pay Capital Improvement fees to King
County per the King County Rate Schedule.
c. Storm Drainage Utility: (Per Resolution No. 4566)
Connection fees are comprised of a Permit Fee and the System Development Charge as follows:
SYSTEM DEVELOPMENT CHARGE (SDC)
Type
System Development Charge (SDC)
Single Family Residence & Duplexes (on
Individual Parcels)
$1,162.00 per Parcel
Other Parcels
$1,162.00 per ESU*
Page 1 14
RES.A
Page 109 of 158
*ESU, Equivalent Service Unit - A configuration of development of impervious surfaces estimated to
contribute an amount of runoff to the City's storm drainage system which is approximately equal to
that created by the average single family residential parcel. One ESU is considered equal to 2,600
square feet of parcel coverage by impervious surfaces. Per ACC 13.48.010.
When calculating the total SDC, a credit will be applied for the existing impervious area (New total SDC
minus calculated SDC for existing impervious area using the new definition of impervious surface as given
in ACC 13.41.010).
STORM PERMIT FEE
Permit Level **
Permit Fee
Level 1
$210.00
Level 2
$400.00
Level 3
Base Fee + the Cumulative Additional Fees as indicated below:
Base Fee = $1,440.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee #1 = Base Fee + $400.00 for 10,001 SF up to 43,560 SF (1
Acre) of disturbed area
Cumulative Additional Fee #2 = Cumulative Additional Fee #1 + $100.00 per Acre for
each additional disturbed Acre over 1 Acre
* *Permit levels are determined as follows:
• Level 1 permits are for all projects that are not located in a Critical Area and add or replace less than
2,000 square feet of impervious surface area; and /or disturb less than 7,000 square feet of land.
• Level 2 permits are for all projects that add or replace 2,000 to 4,999 square feet of impervious surface
area; or disturb 7,000 square feet or more of land.
• Level 3 permits are for all projects that add 5,000 square feet or more of impervious surface area, or
convert 3/4 acres or more of native vegetation to lawn /landscaped area, or convert 2.5 acres or more of
native vegetation to pasture, or the new plus replaced impervious surface area is 5,000 square feet or
more and the value of improvements exceeds 50% of the assessed value of existing improvements.
810.,; OtheruUtility Fees `(Per Ordinance�;_No. 15819,. °Ordinance No 5944,x. Resolution;No., 3797,
Resolution *No. 3953 'a Resolution No ° 4424 and `Resolution No 51 :44:) `., -
Fire Service Line Permit (< 3 -inch fire service line)
$135.00
Hydrant Meter Permit and Inspection Fee
$238.00
Hydrant Meter Monthly Rate
$31.0044.85
$3140
Hydrant-Weekly-Rate
Fire Hydrant Meter Wrench — Refundable Deposit
$0038.00
Meter RPBGA, Valve, Wrench Valve
$1,449.001 965.00
Deposit — Hydrant with and and
$181.00
Water Main Extension Purity Test Fee
Water Meter Test Fee, 2" or less
$217.00
Water Meter Test Fee, greater than 2"
At Actual Cost
Storm Drainage Repair Permit — Private System on Private Property
$31.00
Storm Drainage Repair Permit — System in Public Right -of- Way /Easement
$57.00
Payback Administration Fees: (per Ordinance No. 5954)
Application Fee
Processing Fee
Area of Special Benefit Analysis
$500.00
$1,000.00
$500.00
Page 115
RES.A
Page 110 of 158
Transaction /Collection Fee
Outside Professional Services
$300.00
Time & Materials
91':1:' Construction :Permits:: (Per; Ordinance'= No.'°` 5817,x' Resolution "No : 3953, Resolution.- No: '
t&'tiM' _9 �h:'... . +•$,.. a ., Ark
... v . .. .ate .. ...
='4272�= andResolutign::No.. 4;424. ,:..5. °,�� ". , . _ . , -�' °r
Basic Fee (BF)
$150.00
Hourly Inspection Rate (HIR):
Normal Business Hours
After Hours (includes weeknights, weekends, and holidays and will
be charged at the after hours HIR x the duration of the work
$52.00
$80.00
For Excavation Type Work:
Length of Excavation (feet)
31 — 100 feet of excavation length
101 — 250 feet of excavation length
251 — 500 feet of excavation length
501 — 750 feet of excavation length
751 — 1000 feet of excavation length
Additional Fee (AF)
$52.00
$155.00
$259.00
$362.00
$466.00
Fee Calculation:
Permit Fee = BF + AF (for the appropriate length of excavation)
If the excavation exceeds 1,000 linear feet
Permit Fee = BF + $466.00 + (HIR x (length of excavation — 1000/100)
For Non - Excavation Type Work: This work includes any work in the public right -of -way that is not
covered by any other permits and includes such things as overhead utility work, geotechnical
borings, horizontal directional drilling and vault installation.
Permit Fee = BF + (HIR x Permit Duration in Days)
In Lieu of Fee: In lieu of the above standard rates, the city engineer or his /her designee may
calculate the fee based upon current labor rates for administrative and inspection staff after
developing an estimate of staff effort involved. For projects that are expected to involve
significantly more than 1,000 feet of street excavation or when the scope or duration cannot be
accurately estimated, the city engineer may establish a deposit account to manage permitee
deposits in advance of permit issuance for reimbursing actual labor costs of administering the
permit. Such deposit accounts will not be interest bearing and will be closed at the end of the
permitted work when a final accounting of the permit administration cost shall be calculated and a
final bill or credit issued to the permitee.
1-01:2:, Memorial =:Sign Prog'rem:.(Per QOrdinance No.,.�;6137, and O`rdinance'No:;'6149),., , z .
Memorial Sign
$150.00
(1
�"3:Special :Permits: ;(Per., .Ordinance No.;�,5817=, .and- :,'amended-.'Uy,, Resolution' No. •'3953;
'
. Resol ubon.�No:P.,42724andaResolution °No.<4.424: ; ' . ,
Permit Type
Base Fee
Additional Per Linear Foot
Sidewalk
$54.00
$1.10 /foot for each foot over 25 linear
feet
Residential Driveway
$54.00
$1.65 /foot for each foot over 20 linear
feet*
Commercial Driveway
$107.00
$2.20 /foot for each foot over 48 linear
feet*
*Driveway widths are based on the width of the driveway apron in the right -of -way.
Page 116
RES.A
Page 111 of 158
.-421'4.:.,Steeet, PaplackAgreenienti,yper,Ort.liriar3CO:No: 63.19 and R esolutiOiL o'":4624)-:.
Application Fee
$500.00
Processing Fee
$1,000.00
Assessment Reimbursement Area Analysis
$1,000.00
Transaction/Collection Fee
$300.00
Outside Professional Services (when needed)
Time and Materials
C. ANIMAL LICENSING FEES AND PENALTIES (Per Resolution No. 4868):
D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270,
Resolution No. 4414, Resolution 4734, Resolution No. 4880, and Resolution No. 5016, and
Resolution No. 5114)
Type
Comments
Cost
Juvenile
8 weeks to 6 months of age
$15
Altered
Unaltered
Proof of spa /neuter required
Proof that pet is altered and proof that owner is 62 years of
age or older consistent with ACC 13.24 is required.
$30
$60
$15
Senior
Disabled
Proof that pet is altered and proof of disability required
$15
Service Animal
Re lacement Ta
With a signed statement, on the City Form, indicating that the
owner of the animal has a disability and that the animal is a
service animal, no license fee shall be char ed b the Cit .
Oti:altii:',;,,:-''','?
$0
$5
ai iate'Paliiithif ,
Days Past Expiration
Type
Additional Cost
45-90
Late Fee
$15
91-135
Late Fee
$20
136-364
Late Fee
$30
365 or more
Late Fee
$30 + prior year's license fee
D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270,
Resolution No. 4414, Resolution 4734, Resolution No. 4880, and Resolution No. 5016, and
Resolution No. 5114)
Page 117
RES.A
Page 112 of 158
Lease Type:
Open Single
$186.24192.00
Open Twin
Closed R-2
$217A2222.00
Closed R-9 & 10
$289.51304.00
Outside Tiedowns
$408759417.00
Storage Rows 3-8
$63.9668.00
Storage Units (185 sq. ft. — Buildings 9,10)
Storage Units (298 sq. ft.)
$146786112.00
Storage Units (380 sq. ft. — Buildings 9,10)
$9676999.00
$116.77120.00
$118.96152.00
The West End Hangars located on Hangar rows
9 and 10 have an additional 298 square feet
Page 117
RES.A
Page 112 of 158
each. There shall be an additional $4- 00.00110.00 —per month surcharge for
the additional
space.
A security surcharge of $5.00 per month is charged, in addition to the base monthly rental fees
provided in this section, for each tie -down, each hangar door and each storage rental area,
which security surcharge fees are to be used for the provision of increased security at the
Auburn Municipal Airport (approved by Ordinance No. 5500 on January 16, 2001). For the
purposes hereof, each tie -down consists of the structures /facilities necessary to accommodate
one (1) regular sized Tight aircraft. Furthermore, the hangar doors to which the security
surcharge applies includes all hangars located at the Auburn Municipal Airport, including those
hangars built on land owned by the City but leased to private parties, and those hangars owned
in a condominium type ownership.
The above lease and security surcharge amounts are subject to applicable leasehold taxes,
which shall be paid by the tenant. The total charges, including the above lease rates plus lease
hold tax and surcharge shall be reflected in monthly billing rates. Tenants shall be given notice
as required by Ordinance or lease agreements. The Airport Lease rates shall be effective
January 1, 2014.
Payments. Payments are due on the first of each month, past due as of the 5th and late as of
the 15th. Payments not received by the 15th incur a $10.00 late fee. Payments not received
after 30 days from the due date incur an additional $25.00 delinquency fee.
Automatic gate electronic cards. One automatic gate electronic card will be issued to each
City rental tenant free of charge. Any additional
electronic cards requested by a tenant are
subject to a $25.00 non refundable fee. A $15.00
fee refund applies to all serviceable returned
cards. An additional $25.00 replacement fee will
be assessed against the tenant for all lost or
damaged electronic cards. All electronic cards
lease expiration.
must be returned to the airport at the time of
Each lease shall include an initial payment of first and last months' rent plus a damage deposit
in the amount of two times the monthly base rate. Each lease agreement shall also include
terms that authorize the city to apply the damage deposit to outstanding charges on termination.
2 Daily;: Transient Parkin` overni ht +b• yi < ,
Tie Down
$5
Open "T'
$25
Enclosed Hangar
$35
3. Base Parking Fee -` Designated Spaces ° `a •
A base vehicle parking fee of $52-5054.00 per month
per designated space is charged. There
are ten designated spaces available on a first come
basis for pilots to park or store a vehicle for
an extended period of time. All airport rules and regulations apply. A Vehicle Storage Permit
must be completed and appropriate fees paid. The storage of vehicles is for convenience for
the users of the Auburn Airport and is month -to- month.
j
- - - ! ! - - .. - - --
.. . .. -- - ... --- - . . ... -- - - - - -- _
-- • -- -. - -- - -- -- ' "..-e-
-- - --- -... --- e-. - .- -- - -- --e -
Additional =`Air` iiit Fees - °J d :
Gate Cards (each lease gets one card at no charge. Additional cards cost
$25
$25.00_ A $15.00 refund applies to all serviceable returned
cards.)
Aeronautical Business License (includes listing
of your business on airport
$250
Page 118
RES.A
Page 113 of 158
signs and airport webpage.)
V'''''.'':.'Z''.'''''''
Hangar Waitlist Fee
$50
E. POLICE DEPARTMENT FEES (Per Ordinance No. 5715 amended by Ordinance No. 6216,
5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4117, Resolution No.
4272, Resolution No. 4424, Ordinance 6216, Ordinance 6276, Resolution No. 4552L—an4
Resolution No. 5016, and Resolution No. 5114. False Alarm fees per Ordinance No. 6216
amended by Ordinance Nos. 6252 and 6345.))
:-'''',:7,W, '''''.:1k..e..:',1',Y.K:- • ' '.'Aiii*I'A. '..".-7,'::' '''lr''''1.7:11::k":::$
V'''''.'':.'Z''.'''''''
Police Report/Collision Report (fee not charged where
requested by victim or party involved)
$13.25
Visa Letter
$510.00
Fingerprinting Fees (fee not charged where taking of
fingerprints is required by city)
$15/card
Laminated Concealed Pistol License
$3.50
Annual Alarm Registration Fees:
Residential
Commercial
Residential Low Income Senior Citizen/Disabled Citizen
Late Registration Fee
$24
$24
$12
$25
Auburn Security Alarm License
Late License Fee
Reinstatement Fee
$10/each registered alarm user to
a maximum of $100 annually
$25
$100 plus $10/permitted user
False Alarm Service Fees
Burglar False Alarm Service Fee*
Robbery, Panic and Burglary Crime in Progress False
Alarm Fee*
Supplemental Fee for Non-permitted Alarm System,
each alarm
Fee for false alarm caused by Monitoring Company or
Alarm Installation Company employee
First Dispatch Report during time of suspension
Each dispatch thereafter
Late Fee
Appeals
*The alarm administrator will waive the first false alarm fee
following the installation of an alarm system at a particular
address.
$100
$200
$200
$100
$100
$25
$25
$25
Page 1 19
RES.A
Page 114 of 158
F. CITY CLERK FEES (Per Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797,
Resolution No. 4244,a194-Resolution No. 5016, and Resolution No. 5114.)
Ti
Fees for public records — collection
Non-certified copies of public records
Non certified color copies (letter and legal sized)
Non certified color copies (11x17)
Certified copies of public records
Non certified copies of public records where a search or
documentation is required
Scanning paper copies to PDF
CD duplication
DVD duplication
Fees for Auburn City Code book and supplements
Copy of Auburn City Code book (with latest supplement)
Supplements to the Auburn City Code book
Page I 20
$0.15 per page plus postage
$0,55-per--page
$1.10 per page
$4,00-5.00 per page plus
copying fees
$,1.00 for 1 page and $2.00
eash-a€1ditional-page
$0.15 per page
$5.00 per disk
$10.00 per disk
$100 per code book
$11 per copy
RES.A Page 115 of 158
G. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272
Resolution No. 4424, Resolution No. 4552, Resolution No. 4675,_Resolution 4778 and
Resolution No. 4880, and Resolution 5114.)
,-::',,::',3:,,A A-,,,,..'':, '-•,,i,W,'',,:,hiji.-,--?.'1;i,', ,:.:! TYi5lei'::4..1417,,,,:i;,.:!,,,,-,,;:41..A,, :;',:,,„,,:e:,,-
i'c ,j':,1. ,,,, Fees
Graves
Section 9A and 9B
$2,395
All other adult graves
$2,495$2,595
Child's Place
$1,995
Double Depth (includes 2 burial spaces /2 liners)
$2495$2,295
Section 9A and 9B (Quads and Upright monument plots)
$300
Section 9B (Dry river bed area Block 41APlaza Estates)
$47390$4,490
each
$3,995$4,995
$4,-995-$9,995
each
Ground Cremation Plots
Centennial Um Garden (single)
$645—$995
Centennial Um Garden (double)
$1,295$1,895
Section 9 Upright Section Um Plots (up to 4 urns)
$3,195
Niches
Mausoleum (top rows available only) - single
$695
SQL-D-GLI-T
SOL-D-01J-T
Centennial Columbarium II (1 or 2 urns) - Row 3 Middle
$1,795
Centennial Columbarium II (1 or 2 urns) - Row 4 Bottom
$-17845$1,995
$1,695
$1,795
Chapel of Memories - Interior Niches* Range From
12 x 12 Single
$2,195 - $3,595
12 x 18 Double
$3,295 - $5,995
12 x 24 Family (up to 3 urns)
$6,895 - $8,295
*The above niche prices include one bud vase per niche.
Inurnment will be $395,00---$495,00$595.00 per occasion. See
guidelines for additional pertinent information. A single inscription
on the glass front is $175.00 $195.00$225.00 plus tax. Urn's to
be purchased separately.
Chapel of Memories - Exterior Niches*
Rows 4, 5, & 6
$2,695
Rows 2 & 3
$2,295
Rows 1, 7, & 8
$1,895
*If the niche (external) is to be used as a double niche, the
inurnment, inscription and tax will be due when a second urn is
placed. (Row 1 is the bottom row)
OVERTIME WILL BE CHARGED AT $150.00 $175.00 PER HOUR AFTER
4:30 P.M., MONDAY
THROUGH FRIDAY. THE SATURDAY SERVICE CHARGE IS $59-5,00—$69-5,00$795.00
FOR FULL
INTERMENT AND $325.00 $395.00 FOR CREMATION SERVICES.
Extended Land Use
$495
Memorial Plaque - $175 additional for inscription + tax
$295
Services
"Chapel of Memories" rental for services
$1 -95$245
Page 21
RES.A
Page 116 of 158
Opening and Closing – Ground Burials
LinerNault
Children's Place
Opening and Closing – Cremation
ForestWalk
Cremation Plot
$1,195 $1,295
$295
$495 --- $595$695
Niche •- •
$495 —$595
_ _ _ _ _ _ _ _ _ _
Opening Closing Entombment $175 $1951
$395$895
and –
Inscription + tax
$225
Vault Installation + tax
$395$595
Marker Services
Flat Grass:
Setting Fee + tax
$295
Resetting Fee + tax
$150
New Inspection Fee for outside sales
$459$175
Upright
Setting Fee + tax
$42 -5$475
Resetting Fee
$325
Vase Setting Fee + tax
$45
Recording Fee
$100
Overtime Charge – per hour
$175
Saturday Service Fee
Full Interment
$595 -- $695$795
Cremation
$32 –$395
Materials
Flower Vases: (prices include vase setting fee)
Standard
$425$150
Deluxe Cast Zinc (gray or bronze zinc)
1175195
Deluxe Wall (brass)
$175$195
Liners: Concrete Liner + tax
$595
--$695
Mountain View Vault (+ installation fee & tax)
$795 -- $995$1,295
Double Depth + tax
$895
Infant + tax
* *as required
Urn Encasement + tax
$495$225
Vault Installation + tax
$395 --$495
Forestwalk Informal Cremation Garden
Single 3' Single Ground Plot
$695.995$1,295
-- - - ''': - •e •
SOLD —OUT
- - -- _ e. e
Double 4' Double Ground Plot
$2,195 - $3,995
Wishing Well Scattering
$295
Biodegradable Urn
$125 + tax
Add for 2nd Inurnment
$495$595
Granite Memorials Start At
$295'.395 + tax
Add for 2nd Marker Inscription
$1- 95$225 + tax
Page 1 22
RES.A
Page 117 of 158
H. PARKS AND RECREATION (Per Resolution No. 3797 and amended by Resolution No.
3953, Resolution No. 4117, Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276,
Resolution No. 4552, Resolution No. 4880, and Resolution No. 5016.)
Les Gove Building
Resident
Non - Resident
3 hour minimum
Seven days a week 9 a.m. - 11 p.m.
$20 /hour
$25 /hour
Parks, Arts & Recreation Administration Building
Resident
Non - Resident
3 hour minimum
Friday 5:30 - 11 p.m.; Saturday and Sunday 9 a.m. - 11 p.m.
$40 /hour
$50 /hour
Basic Kitchen
$25
$25
Gymnasium (athletics practice, birthday parties, etc.)
$30 /hour
+ Hourly Facility
Attendant Fee
When Required
$40 /hour
+ Hourly Facility
Attendant Fee
When Required
Gymnasium (tournaments, trade shows, fairs, etc.)
$60 /hour
+ Hourly Facility
Attendant Fee
When Required
$75 /hour
+ Hourly Facility
Attendant Fee
When Required
Damage Deposit
$300
$300
Optional Cleaning Fee
$275
$275
Senior Activity Center
Resident
Non - Resident
Full Facility (includes basic kitchen use)
Available Friday evenings, Saturday and Sunday. Tables and
chairs for up to 200 people max. 3 hr. minimum, 5:30 -11 p.m.
(Friday eve.); 5 hr. minimum, 9 a.m. -11 p.m.(weekend)
Additional cleanup time is available after 11 p.m.
$80 /hour
$100 /hour
Rental Package Friday night & Saturday: 4 hours Friday and
up to 12 hours of active use on Saturday
$1,200
$1,500
Rental Package Full Day Saturday or Full Day Sunday: up to
12 hours of active use on either day
$1,000
$1,300
Millennium Rooms
Friday only, 3 hour minimum, 5:30 - 11 p.m., 63 people per
room maximum, 3 rooms available; weekend options available
within 30 days or less
$30 /hour
+ Hourly Facility
Attendant Fee
When Required
$40 /hour
+ Hourly Facility
Attendant Fee
When Required
Weese & Rotary Rooms
Monday — Friday, 2 hour minimum, 5:30 - 11 p.m., 40 people
per room maximum; weekend options available within 30 days
or less
$20 /hour
+ Hourly Facility
Attendant Fee
When Required
$25 /hour
+ Hourly Facility
Attendant Fee
When Required
*Additional Cleanup time available 11:00 p.m. — midnight
$80
$100
Damage & Cleaning Deposit (for Full Facility and Millennium
room rentals) without alcohol
$300
$300
Damage & Cleaning Deposit (for Full Facility and Millennium
room rentals) with alcohol ($1,000,000 excess liability
insurance required)
$500
$500
Optional cleaning fee (fee required with use of alcohol in
facility)
$275
$275
Commercial kitchen and /or use of dishes, tableware, pots, etc.
$50
$50
Page 1 23
RES.A
Page 118 of 158
Basic Kitchen
$25
$25
William C. Warren Building
Resident
Non - Resident
3 hour minimum
Seven days a week 9 a.m. - 11 p.m.
$40 /hour
$50 /hour
Baseball /Softball /Grass Fields
(Reservations made in 1.5 hour increments)
Resident
Non - Resident
Youth
$10/1.5 hour
$13/1.5 hour
Adult
$23/1.5 hour
$30/1.5 hour
Field Lights
$30/1.5 hour
$30/1.5 hour
Field Maintenance
$30 per field
$30 per field
Baseball /Softball/ Fastpitch Tournaments
(Reservations made for 1 or 2 day tournaments)
1 Day
2 Day
Youth
$700
$1,000
Adult
$900
$1,300
Field Lights
$30/1.5 hour
$30/1.5 hour
Synthetic Turf Fields
(Reservations made in 1.5 hour increments)
Resident
Non - Resident
Youth
$45/1.5 hour
$60/1.5 hour
Adult
$60/1.5 hour
$75/1.5 hour
Field Lights
$30/1.5 hour
$30/1.5 hour
Game Farm Wilderness Park Campgrounds
Resident
Non - Resident
Daily, Open year round
7 nights maximum
$25 /night
$25 /night
Game Farm Wilderness Park Day Camp Area
Resident
Non - Resident
Daylight hours, April 1 - October 15
Minimum Rental: 1 day
$75 /day
$50 Non Profit
Picnic Shelters
Game Farm Park
Single quadrant (max: 25)
Monday — Friday
Saturday - Sunday
Full day
Mon -Sun (Full Shelter) 1 -99
Mon -Sun (Full Shelter) 100 -199
Mon -Sun (Full Shelter) 200+ (must also rent
amphitheater)
Amphitheater
Isaac Evans Park
Lea Hill Park
Roegner Park
Game Farm Wilderness Park
Les Gove Park
Sunset Park
Mon -Sun Single Quadrant (max: 25)
Mon -Sun (Full Shelter) 1 -99
Mon -Sun (Full Shelter) 100 -199
Mon -Sun (Full Shelter) 200+
Auburn residents Non - residents
Half Day* Full Day* Half Day* Full Day*
$30 $50 $40 $65
N/A N/A N/A N/A
$120 $200 $150 $250
$180 $300 $225 $375
N/A $375 N/A $475
$75 $125 $100 $175
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$30 $50 $40 $65
$120 $200 $150 $250
$180 $300 $225 $375
NA $375 NA $475
Rental Rate Schedule for Auburn Ave Theater
Resident Non - Resident
Page 124
RES.A
Page 119 of 158
Weekdays Mon -Thur
$170.00
$200.00215.00
Weekend Days (Fri., Sat., and Sun.)
$270.00
$320:-00340.00
Damage deposit. The terms and conditions for full
or partial refund of deposit apply to approval of
Check -Out List, including theater, equipment plot
restoration.
$300.00
$300.00
Hourly commercial rate for meetings
2 hour min. for "4 -wal" only of lobby, auditorium,
and stage
$35 /hr
$3545/hr
Equipment not included: Use of any theatrical
equipment additional charge
$30 /hr
$0040/hr
$1,000,000 excess liability insurance required
Upon request
Upon request
Cleaning Fee
$1- 00700130.00
$1- 00.00130.00
Rental Rate Schedule for Commercial Filming
Resident
Non - Resident
Permit Fee
$50
Still Photography /Training and Industrial Films, etc
$50 per 1/2 day
$100 per day
Broadcast, Film, TV, Commercial, etc.
$75 per 1/2 day
$150 per day
Electricity/Water Access, Park Maintenance Staff,
Vehicle Access
Hourly staff cost
Damage Deposit
$100
Impact Fees:
Park Impact Fees
$3,500.00 per residential dwelling unit
Page 125
RES.A Page 120 of 158
1. MULTIMEDIA DUPLICATION (Per Resolution No. 3953 and Resolution No. 4552.)
^oY i.r tiC,y ?S: Y��� t.::i .u�.,�%4 °iyrl ,{� 4y: ..;ry. :'SS.se
i_sa.. fS _- .YS ✓'i: - �A_:.. - _ i. T:
DVD Copy
$10.00 per disk
CD Copy
$5.00 per disk
Page 126
RES.A Page 121 of 158
J. INFORMATION SERVICES AND GIS13 (Per Resolution No. 4272, Ordinance 6276,
Resolution No. 4552, and Resolution No.4593 .) Much of the City's geographic data is available
for sale per the prices below plus Washington State sales tax. A signed public records request
form is required. Most public records requests can be completed within seven to ten business
days and will be delivered in ESRI Shapefile format without Metadata.
Product v: . w > ; : .. r:'. "4° ..,
,Cost`
Maps
Existing Map
Custom Maps (any non - existing map)
$5.00 + tax
$50.00 per hour14 + tax
Data
Digital Data Requests
$50.00 per hour15 + tax
Miscellaneous
CD -Rom
All other requests for data or information not specifically listed
$5.00 + tax
$50.00 per hour + tax
13 Hourly charge to complete any of the below (one hour minimum charge).
14 Hourly charge includes the cost of processing and providing custom map requests.
15 Hourly charge includes the cost of processing and providing digital data requests.
Page 127
RES.A Page 122 of 158
AuBuRN ITY OF �
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5115
Department:
Attachments:
Administration Agenda Bill notes
Res5115 and Attachment
Administrative Recommendation:
Approve Resolution No. 5115
Background Summary:
See attached sheet
Reviewed by Council Committees:
Councilmember: Holman
Meeting Date: December 15, 2014
Date:
December 8, 2014
Budget Impact:
$0
Staff: Heid
Item Number: RES.B
RES.B AUBURN * MORE THAN YOU IMAGINED
Page 123 of 158
The current provisions of the City Council Rules of Procedure identify the sequence of
order for items on meeting agendas. Those agenda items are placed in order of the
classification and category, e.g., all ordinances are placed together and all resolutions
are placed together, with resolutions following ordinances. The Rules of Procedure
currently allow for and accommodate changes to the agenda to add or subtract items
(agenda modifications), and even accommodate moving items from within their category
or classification (changing the sequence of action where, for instance, one resolution
will be moved up on the agenda to be considered in advance of other resolutions).
There is also some flexibility that is allowed to place one item at a different place if it can
fall within multiple categories or classifications, e.g., moving an item to "new business"
rather than considering it under "resolutions." However, there may be occasions when it
would be advantageous to take items out of their order and consider them at an earlier
or later time, depending upon the circumstances or parties in attendance at the meeting.
The proposed language (below) would accommodate movement of items when
convenient or appropriate to do so, regardless of their category, classification or
relationship to other items.
3.4 Amendment to Agenda - The sequence of handling items on the aqenda of a
particular Regular Council Meeting may be amended from order listed on the
printed /approved agenda as follows:
A. Motion to Suspend the Rules. Any member of the City Council may move
to suspend the rules so as to provide that an item on the agenda may be
taken out of order - considered at a different order or placement in the
agenda. Such motion shall require a second, and upon approval by a
majority of Councilmembers in attendance at the meeting, the item shall
be considered at the point in the agenda as indicated in the approved
motion.
B.
Adjustment of Agenda by Mayor. If the Mayor, as the presiding official,
determines that an item on the agenda of a Regular Council Meeting
should be taken out of order - considered at a different order or placement
in the agenda as set forth in the agenda - to accommodate members of
the City Council or others at the Council Meeting, the Mayor may call for
the amendment of the agenda to accomplish such adjustment. Such
action by the Mayor does not require a motion or vote by the City Council;
provided that if the City Council does not wish to have the item moved -
agenda adjusted - as directed by the Mayor, the City Council may, by
motion duly made, seconded and approved by a majority of
Councilmembers in attendance at the meeting keep the aqenda
unchanged.
NOTE: The un- highlighted language of Section 3.4 is consistent with Robert's Rules of Order
and would not be required to be stated as such. However, the "authority" for the Mayor to make
such amendment to the agenda - the highlighted text - is not currently included in the applicable
rules of procedure - Robert's Rules of Order or the City Council Rules of Procedure. But with the
RES.B Page 124 of 158
inclusion of the highlighted text, the un- highlighted text should be included to avoid confusion or
inconsistent results.
ALSO NOTE: The current provisions of Council Rules of Procedure do accommodate adding
new items and even moving them around and changing the order, but only with respect to
adding or moving items within their classification or category in the agenda. See, for example,
Section 5.4 (F) of the Council Rules of Procedure (below). This Rule would not accommodate
taking an item out of order and, for instance, having a resolution considered before the
ordinances. There may be instances when it would be advantageous to make such a move.
This amendment to the Rules would allow for that. Also, there may be times when an item
sought to be moved bears no close relationship to another item (as addressed by Section 5.4
(F)). This amendment to the Rules would give added flexibility to the order of items on the
agenda and allow such a change in order — when it makes sense to do so.
5.4. F. When matters on the agenda are placed, or are able to be placed under more
than one classification or category, as defined by the Order of Business, and the matters
involve or are closely related to other subject matter, then the Presiding Officer may, in
the Presiding Officer's discretion, present such matters before the Council, for
discussion, consider and vote, at a different place in the agenda without the necessity of
any vote thereon, notwithstanding their initial different placement on the written agenda.
RES.B Page 125 of 158
RESOLUTION NO. 5 1 1 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE CITY COUNCIL
RULES OF PROCEDURE AS ADOPTED BY ORDINANCE
NO. 5802 AND AMENDED BY RESOLUTION NOS. 4282,
4429, 4467, 4615, 4686, 4740, 4813," 4909, 5105 AND 5112
WHEREAS, on February 2, 2004, the Auburn City Council adopted Ordinance
No. 5802 approving the Rules of Procedure of the City Council; and
WHEREAS, Ordinance No. 5802 also provided that future amendments or
modifications to the Council Rules of Procedure could be accomplished by Resolution
properly introduced and passed by the City Council; and
WHEREAS, on December 12, 2007, December 15, 2008, April 6, 2009, July 6,
2010, February 22, 2011, August 15, 2011, May 21, 2012, February 19, 2013,
November 3, 2014 and December 1, 2014, the City Council passed Resolution
Numbers 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105 and 5112,
respectively, which Resolutions adopted certain modifications to the Council Rules of
Procedure; and
WHEREAS, the current provisions of the Council Rules of Procedure identify the
order of items on meeting agendas, and their placement based upon their category and
classification; and
WHEREAS, while there are some provisions that would accommodate adding or
removing agenda items (agenda modifications) and accommodate movement of
agenda items within their categories and classifications, there may be occasions when
it would be beneficial to take an item out of order and out of the sequence of the
agenda item's category or classification; and
Resolution No. 5115
December 5, 2014
Page 1 of 3
RES.B Page 126 of 158
WHEREAS, in order to accommodate such agenda item movement, it is
appropriate to amend the Council Rules of Procedure.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES AS FOLLOWS:
Section 1. The Rules of Procedure of the City Council, as adopted by
Ordinance No. 5802 on February 2, 2004, amended by Resolution No. 4282 on
December 12, 2007, Resolution No. 4429 on December 15, 2008, Resolution No. 4467
on April 6, 2009, Resolution No. 4615 on July 6, 2010, Resolution No. 4686 on
February 22, 2011, Resolution No. 4740 on August 15, 2011, Resolution No. 4813 on
May 21, 2012, Resolution No. 4909 on February 19, 2013, Resolution No. 5105 on
November 3, 2014, and Resolution No. 5112 on December 1, 2014, are hereby
amended as set forth in Exhibit "A ", attached hereto and incorporated herein.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This Resolution shall take effect and be in full force and effect upon
passage and signature hereon, and on January 1, 2015.
DATED and SIGNED this day of , 2014.
CITY OF AUBURN
ATTEST: NANCY BACKUS, MAYOR
Danielle E. Daskam, City Clerk
Resolution No. 5115
December 5, 2014
Page 2 of 3
RES.B Page 127 of 158
APPROVED AS �1 FORM:
‚'/ & s l
trin Held, ' Attorney
Resolution No. 5115
December 5, 2014
Page 3 of 3
RES.B
Page 128 of 158
Exhibit A — Resolution No. 5115
SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SECTION 10
SECTION 11
SECTION 12
SECTION 13
SECTION 14
SECTION 15
SECTION 16
SECTION 17
SECTION 18
SECTION 19
SECTION 20
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
TABLE OF CONTENTS
AUTHORITY
COUNCIL MEETINGS
ORDER OF BUSINESS OF REGULAR COUNCIL
AGENDA
COUNCILMEMBER ATTENDANCE AT MEETINGS
PRESIDING OFFICER - DUTIES
COUNCILMEMBERS
DEBATES
PARLIAMENTARY PROCEDURES AND MOTIONS
VOTING
COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL
PUBLIC HEARINGS AND APPEALS
DEPUTY MAYOR SELECTION PROCESS
COUNCIL POSITION VACANCY
COUNCIL MEETING STAFFING
COUNCIL RELATIONS WITH STAFF
COUNCIL STUDY SESSIONS, COMMITTEES AND
ADVISORY BOARDS
COUNCIL REPRESENTATION & INTERNAL COMMUNICATION
TRAVEL AUTHORIZATION
CONFIDENTIALITY
ENFORCEMENT OF RULES OF PROCEDURE
1
1
MEETING
4
11
12
13
14
15
17
17
18
19
21
21
21
CITIZEN
22
26
29
29
29
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
SECTION 1 - AUTHORITY
The Auburn City Council hereby establishes the following rules for the conduct of
Council meetings, proceedings and business. These rules shall be in effect upon
adoption by resolution of Council and until such time as they are amended or new rules
are adopted in the manner provided by these rules.
SECTION 2 - COUNCIL MEETINGS
All meetings of the City Council shall be open to the public and all persons shall be
permitted to attend any meeting of this body, except as provided in RCW Chapter
42.30.
Rt15131 Page 129 of 158
Exhibit A — Resolution No. 5115
The City Clerk shall be responsible for preparing agendas for all City Council meetings
pursuant to the authority of Section 2.03.100 of the City Code.
The City Clerk shall cause to be prepared action minutes of all of the Council meetings,
which minutes shall contain an account of all official actions of the Council. Council
meetings shall be electronically recorded and retained for the period of time as provided
by State law.
2.1 Regular Meetings - In accordance with Sections 2.06.010(A) and 2.06.020 of
the City Code, the regular meetings of the City Council shall held on the first and
third Mondays of every month in the City Hall Council Chambers located at 25
West Main Street, Auburn, Washington. The regular meeting location may be
changed by a majority vote of the City Council.
Regular Council meetings will begin at the hour of 7:00 p.m.
A quorum shall constitute four or more Councilmembers for the transaction of
business.
In the event that a scheduled Regular Council meeting falls on a legal holiday,
the meeting shall be held at 7:00 p.m. on the first business day following the
holiday.
The Presiding Officer shall be as set forth in Section 5.1 herein.
The Presiding Officer shall be seated at the center of the dais, and the Deputy
Mayor shall be seated to the Presiding Officer's immediate left. When the
Deputy Mayor is acting as the Presiding Officer, in the absence of the Mayor, the
Deputy Mayor shall be seated in the center of the dais. The seating arrangement
for the other members of the Council shall be as directed by the City Council
pursuant to a motion duly made and seconded and approved by a majority of the
City Council, following the recommendation of an ad hoc committee of three
Councilmembers called for that purpose.
1 2.03.100 Meeting coordination duties.
The mayor or the mayor's designee shall be responsible for the preparation of agendas for the
meetings of the council and of the various boards, commissions and committees of the city, and for
including in those agendas the items and issues forwarded by the city council and /or or by the ad hoc
committees designated to act on behalf of the city council, and for including in those agendas the items
and issues proposed by the mayor and city administration, for consideration by the council. The mayor or
the mayor's designee shall also be responsible for publishing notices for meetings and for public hearings
for the meetings of the council and the various boards, commissions and committees of the city, and for
setting the dates and times for said public hearings, except in those instances when setting dates and
times for public hearings is required by statute to be done through council resolution. (Ord. 6405 § 1,
2012; Ord. 5761 § 1, 2003.)
RI. (82 Page 130 of 158
Exhibit A — Resolution No. 5115
[See ACC 2.06.010 (Ord. 3916 § 1, 1983; 1957 code § 1.04.010); ACC 2.06.020 (Ord.
3759 § 1, 1982; 1957 code § 1.04.020); ACC 2.06.030 (1957 code § 1.04.060); ACC
2.06.080 (1957 code § 1.04.090).]
2.2 Study Sessions - In accordance with Sections 2.06.010(B) and 2.06.020 of the
City Code, Study Sessions of the City Council shall held on the second, fourth
and fifth Mondays of every month in the City Hall Council Chambers located at
25 West Main Street, Auburn, Washington. The regular meeting location of
Study Sessions may be changed by a majority vote of the City Council. Study
Sessions shall be subject to the following:
A. The Deputy Mayor shall preside over Study Sessions.
B. Study Sessions will begin at the hour of 5:30 p.m.
C. A quorum shall constitute four or more Councilmembers for the
transaction of business.
D. In the event that a scheduled Study Session falls on a legal holiday, the
meeting shall be held at 5:30 p.m. on the first business day following the
holiday.
E. No particular seating arrangement shall be required for the Deputy Mayor
or other members of the Council, or for the Mayor or any other persons
invited to sit at the table of Study Sessions.
2.3 Regular Meeting Times:2
The regularly scheduled meetings of the City Council shall be held at the
following times, unless re- scheduled and /or reset to different times:
A. First Monday of the month - Regular Council Meeting - - 7:00 PM
B. Second Monday of the month - Council Study Session - - 5:30 PM
C. Third Monday of the month - Regular Council Meeting - - 7:00 PM.
D. Fourth Monday of the month - Council Study Session - - 5:30 PM
E. Fifth Monday of the month - Council Study Session - - 5:30 PM.
2.4 Special Meetings - In accordance with Section 2.06.040 of the City Code and
Section 35A.12.110 RCW, a special meeting of the City Council may be called by
the Mayor or any three members of the Council by written notice delivered to
2 Any of these regularly scheduled meetings may be cancelled if not needed.
RE1.S3 Page 131 of 158
Exhibit A — Resolution No. 5115
each member of the Council at least 24 hours before the time specified for the
proposed meeting; provided, however, that no ordinance or resolution shall be
passed, or contract let or entered into, or bill for the payment of money allowed,
at any special meeting unless public notice of such meeting has been given by
such notice to the local press, radio and television as will be reasonably
calculated to inform the city's inhabitants of the meeting.
[See ACC 2.06.040 (1957 code § 1.04.070).]
2.5 Emergency Meetings - Emergency meetings may be called by the Mayor, in
accordance with Section 42.30.070 RCW, when by reason of fire, flood,
earthquake, or other emergency, there is a need for expedited action by the City
Council to meet the emergency, in which case, the meeting site notice
requirements otherwise applicable shall not apply.
2.6 Executive Sessions - A Council meeting that is closed except to the Council,
the Mayor, City Attorney and authorized staff members and /or consultants
authorized by the Mayor. The public is restricted from attendance.
Executive sessions may be held during Regular and Special meetings of the City
Council, and will be announced by the Presiding Officer. Executive session
subjects are limited to considering such matters as permitted by State law.
[See former ACC 2.06.070 (1957 code § 1.04.080).]
2.7 Cancellation of Meetings - Meetings may be canceled by a majority vote of the
Council and proper notice given by the City Clerk.
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING AGENDA
All items to be included on the Council's agenda for consideration should be submitted
to the City Clerk, in full by 12:00 Noon on the Tuesday preceding each regular Council
meeting. The City Clerk shall then prepare a proposed agenda according to the order of
business, for approval by the Mayor, or his /her designee. A final agenda will then be
prepared by the City Clerk and distributed to Councilmembers as the official agenda for
the meeting.
In connection with the action of the City Council at Regular Council Meetings, certain
items of business shall be subject to First and Second Readings prior to final approval
by the City Council.
3.1 The protocol for First and Second Readings shall be as follows:
A. First and second readings apply to Ordinances only.
RE.t4
Page 132 of 158
Exhibit A — Resolution No. 5115
B. Resolutions /consent items /contract awards, etc. would still be acted on at
only one Regular Council Meeting.
C. Ordinance action, especially those resulting in changes to City codes – to
which First and Second Readings would apply – may take more
consideration and discussion than other types of action.
D. First and Second Readings would be beneficial to a transparent public
process.
E. First Reading — discussion only at one Regular Council Meeting.
F. Second Reading — action at the next Regular Council Meeting or could
be a future subsequent Council meeting depending on Council's
discussion and any needed staff follow -up.
G. Provides Council with opportunity to ask questions and get information at
First Reading.
3.2 The agenda format of the Regular City Council meeting shall be as follows:
A. Call to order.
The Presiding Officer shall call the meeting to order.
B. Pledge of Allegiance.
The Presiding Officer, Councilmembers and, at times, invited guests will
lead the Pledge of Allegiance.
C. Roll call.
The City Clerk will call the roll. Councilmembers may request to be
excused from a meeting by requesting the same of the Mayor in advance
of the meeting. The reason for the request shall be given at the time of
the request.
D. Announcements, Proclamations and Presentations
A proclamation is defined as an official announcement made by the
Presiding Officer or the City Council regarding a non - controversial event,
activity or special interest group which has a major city -wide impact.
E. Appointments
RN
Page 133 of 158
Exhibit A — Resolution No. 5115
Appointing individuals to various committees, boards and commissions.
Confirmation of appointments, where confirmation is called for, may be
preceded by discussion in executive session, where appropriate.
F. Agenda modifications
Changes to the Council's published agenda are announced at this time.
G. Public Hearings and Appeals
Individuals may comment on public hearing and appeal items, provided
that when an appeal is a closed record appeal, the matter shall be
considered based on information, evidence and documents in the record.
Argument on the appeal shall refer only to matters, information,
documents and evidence presented at the underlying hearing from which
the appeal is taken, and no new information, evidence or documents may
be added, and argument on the appeal may only deal with information,
evidence and documents in the record. The Presiding Officer will state the
public hearing and /or appeal procedures before each hearing.
H. Audience Participation
Members of the audience may comment on items relating to any matter
related to City business under the Audience Participation period.
Comments are limited to three (3) minutes per person, and a total of
fifteen (15) minutes per topic. Groups who have a designated speaker
may have a total of ten (10) minutes to speak. Public comments sign -up
forms will be available at the City Clerk's desk at each meeting for use of
those citizens wishing to address the Council. The City Clerk shall serve
as timekeeper. The Presiding Officer may make exceptions to the
audience participation time restrictions when warranted, in the discretion
of the Presiding Officer.
Citizens may also speak on individual agenda items on the printed agenda
at the time they are considered by the Council as requested by the
Presiding Officer.
I. Correspondence
J Council Ad Hoc Committee Reports
Council ad hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendations to the City Council, if any.
RE1135 Page 134 of 158
Exhibit A — Resolution No. 5115
K. Consent Agenda
Approval of the Consent Agenda, including items considered to be routine
and non - controversial, may be approved by one motion. Items on the
Consent Agenda include but are not limited to the following. Any
Councilmember may remove any item from the Consent Agenda for
separate discussion and action.
1. Approval of minutes.
2. Fixing dates for public hearings and appeals.
3. Approval of claims and vouchers, bid awards and contracts.
4. Approval of surplus property.
5. Other items designated by the City Council.
L. Unfinished Business
Unfinished business of a general nature and that it was removed from the
Consent Agenda for separate discussion and action.
M. New Business
Business, other than ordinances and resolutions, that has not been
previously before the City Council.
N. Ordinances
1. All ordinances shall be in writing, and the titles thereof shall be read
aloud by the City Attorney prior to a vote being called on their
adoption, provided that any councilmember may upon request,
have a full reading of the text of a proposed ordinance prior to the
vote on its adoption. It shall not require a second to the request for
a full reading of an ordinance. It is further provided, however, that
the requirement for a reading of the title of the proposed ordinance,
or a full reading of the text of the proposed ordinance may be
waived upon a motion duly made, seconded and approved by a
majority of the councilmembers in attendance at the council
meeting.
2. First & Second Reading
RE1
Page 135 of 158
Exhibit A — Resolution No. 5115
Prior to the vote on a motion to adopt or otherwise address an
Ordinance, each Ordinance shall be submitted to the City Council
for its consideration at a First and Second Reading, as follows:
a. First Reading. The First Reading of an Ordinance shall take
place at a Regular City Council Meeting.
1. The Ordinance shall be included on the Meeting
Agenda under Ordinances and shall include the
indication of "First Reading."
2. The Ordinance shall be read by the City Attorney, in
accordance with Section 3.2, Paragraph M, of these
Rules.
3. The Ordinance shall be placed before the City Council
by a motion to adopt or approve the Ordinance, which
motion shall be seconded.
a) After the motion is seconded, Councilmembers
may discuss the merits of or issues related to
the Ordinance.
b) If there is no second to the motion, the motion
dies.
c) Discussion on the motion shall be in
accordance with Section 7 of these Rules.
d) There shall be no vote on the motion until after
the Second Reading, unless the Second
Reading is waived as provided for below.
b. Waiver of Second Reading. The City Council may choose to
waive the Second Reading of an Ordinance if it feels the
need for expedience in adopting or acting on the Ordinance.
1. Waiver of Second Reading shall be made by a motion
to waive the Second Reading, duly seconded and
approved by a super- majority [a majority plus one] of
Councilmembers present.
2. If the Second Reading is waived, the City Council
may approve or act on the Ordinance at the point in
the agenda following the approval of the motion to
waive Second Reading.
RE`s Page 136 of 158
Exhibit A — Resolution No. 5115
Rig
c. Second Reading. The Second Reading of an Ordinance shall take
place at the Regular City Council Meeting next following the date of the
Regular City Council Meeting of the First Reading of the Ordinance.
2. The Ordinance shall be included on the Meeting Agenda
under Ordinances and shall include the indication of "Second
Reading."
3. The Ordinance shall be read by the City Attorney, in
accordance with Section 3.2, Paragraph M, of these Rules.
4. No new motion is necessary to place the Ordinance before
the City Council if a motion to adopt or approve the Ordinance
was duly made and seconded on the date of the meeting of the
First Reading. Councilmembers may discuss the merits of or
issues related to the Ordinance.
a) Discussion on the motion shall be in accordance with
Section 7 of these Rules.
b) Following discussion on the motion, the City Council
may vote on the motion or take such other action as is
appropriate under these Rules of Procedure or other
appropriate rules of parliamentary procedure.
After a motion to adopt an ordinance has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief
description of the issues involved with the ordinance, without simply
repeating the ordinance title as read by the City Attorney and may choose
to comment on any results of Council discussion or action regarding the
issue.
Discussion and debate by the City Council on ordinances will be held prior
to the vote on an ordinance. Councilmembers shall decide whether or not
to amend the ordinance, or direct staff to further review the proposed
ordinance.
An ordinance shall be adopted by a majority vote of a quorum of the City
Council, provided that adoption of any ordinance that grants or revokes a
franchise or license shall require the affirmative vote of at least a majority
of the whole membership of the Council, and provided that public
emergency ordinances require a vote of a majority plus one of the whole
Council membership. A public emergency ordinance is one designated to
protect public health and safety, public property, or public peace.
Page 137 of 158
Exhibit A — Resolution No. 5115
O. Resolutions
All resolutions shall be in writing, and the titles thereof shall be read aloud
by the City Attorney prior to a vote being called on their passage, provided
that any councilmember may upon request, have a full reading of the text
of a proposed resolution prior to the vote on its passage. It shall not
require a second to the request for a full reading of a resolution. It is
further provided, however, that the requirement for a reading of the title of
the proposed resolution, or a full reading of the text of the proposed
resolution may be waived upon a motion duly made, seconded and
approved by a majority of the councilmembers in attendance at the council
meeting.
After a motion to pass a resolution has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief
description of the issues involved with the resolution without simply
repeating the resolution title as read by the City Attorney, and the
councilmember may choose to comment on any results of Council
discussion or action regarding the issue.
Discussion and debate by the City Council on resolutions will be held prior
to the vote on a resolution. Councilmembers shall decide whether or not to
amend the resolution, or direct staff to further review the proposed
resolution.
A resolution shall be passed by a majority vote of a quorum of the Council,
Provided that passage of any resolution for the payment of money shall
require the affirmative vote of at least a majority of the whole membership
of the Council.
P. Mayor and Councilmember Reports
The Mayor and Councilmembers may report on their significant City -
related activities since the last regular meeting. The Mayor and
Councilmembers shall limit their reports to not more than three (3)
minutes, with sensitivity to avoiding duplicate reporting.
Q. Adjournment
3.3. Recess - The foregoing agenda may be interrupted for a stated time as called by
the Presiding Officer to recess for any reason, including executive sessions.
R0
Page 138 of 158
Exhibit A — Resolution No. 5115
3.4 Amendment to Agenda - The sequence of handling items on the agenda of a
particular Regular Council Meeting may be amended from order listed on the
printed /approved agenda as follows:
A. Motion to Suspend the Rules. Any member of the City Council may move
to suspend the rules so as to provide that an item on the agenda may be
taken out of order - considered at a different order or placement in the
agenda. Such motion shall require a second, and upon approval by a
majority of Councilmembers in attendance at the meeting, the item shall
be considered at the point in the agenda as indicated in the approved
motion.
B. Adjustment of Agenda by Mayor. If the Mayor, as the presiding official,
determines that an item on the agenda of a Regular Council Meeting
should be taken out of order - considered at a different order or placement
in the agenda.as set forth in the agenda - to accommodate members of
the City Council or others at the Council Meeting, the Mayor may call for
the amendment of the agenda to accomplish such adjustment. Such
action by the Mayor does not require a motion or vote by the City Council;
provided that if the City Council does not wish to have the item moved -
agenda adjusted - as directed by the Mayor, the City Council may, by
motion duly made, seconded and approved by a majority of
Councilmembers in attendance at the meeting keep the agenda
unchanged.
[See former ACC 2.06.110 (Ord. 5687 § 1, 2002; Ord. 4166 § 2, 1986); ACC 2.06.120
(1957 code § 1.04.120.); ACC 2.06.140 (1957 code § 1.04.140.); ACC 2.06.170 (1957
code § 1.04.190.); ACC 2.06.180 (Ord. 5635 § 2, 2002; 1957 code § 1.04.200).]
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS
4.1 Councilmembers shall attend Regular Council meetings and Study Sessions.
Councilmembers shall inform the Mayor or the City Clerk if they are unable to
attend any Regular Council meeting or Study Session, or if they knowingly will be
late to any such meetings. If a Councilmember has informed the Mayor or City
Clerk that he or she is unable to attend such meeting, the minutes for that
meeting will show the Councilmember as having an excused absence for that
meeting. Provided that excessive, continued or prolonged absences may be
addressed by the City Council on a case by case basis.
[See ACC 2.06.050 and RCW 35A.12.060]
4.2 Councilmembers are expected to attend the meetings of the Ad Hoc_Council
Committees to which they are assigned. Councilmembers should inform the
Chair of such Ad Hoc Council Committees or the City Clerk if they are unable to
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attend any meetings of such Ad Hoc Council Committees, and should inform the
Chair or City Clerk if they expect to be late to any such Ad Hoc Council
Committee meeting. If a Councilmember has informed the Chair or City Clerk
that he or she is unable to attend such Ad Hoc Committee meeting, the minutes
for that meeting, if minutes are required and /or taken, shall show the
Councilmember as having an excused absence for that meeting. Provided that
excessive, continued or prolonged absences may be addressed by the City
Council on a case by case basis.
4.3 Councilmembers shall attend the Special Meetings of the City Council.
Councilmembers, shall inform the Mayor or the City Clerk if they are unable to
attend any such meetings, or shall so inform the Mayor or City Clerk if they
expect to be late to any such Special meeting. If a Councilmember has informed
the Mayor or City Clerk that he or she is unable to attend such Special meeting,
the minutes for that meeting shall show the Councilmember as having an
excused absence for that meeting. Provided that excessive, continued or
prolonged absences may be addressed by the City Council on a case by case
basis.
4.4 Attendance at Ad Hoc Council Committee meetings and Special meetings will not
be considered "regular meetings" for the purposes of RCW 35A.12.060,
applicable to Regular City Council meetings. However, in addition to the
application of RCW 35A.12.060 to Regular City Council meetings, unexcused
absences from any Regular or Special meetings, or Ad Hoc Committee
meetings, shall constitute a violation of these Rules of Procedure.
SECTION 5 - PRESIDING OFFICER - DUTIES
5.1 Conduct of Meetings
The Presiding Officer at all Regular Meetings of the Council shall be the Mayor
and in the absence of the Mayor, the Deputy Mayor will act in that capacity. If
both the Mayor and Deputy Mayor are absent and a quorum is present, the
Council shall elect one of its members to serve as Presiding Officer until the
return of the Mayor or Deputy Mayor. Additionally, the Deputy Mayor shall serve
as the presiding officer for Council Study Sessions. It is further provided that,
though not the Presiding Officer of Study Sessions, the Mayor is encouraged to
attend Study Sessions.
[See former ACC 2.06.090 (1957 code § 1.04.100).]
5.2 The Presiding Officer:
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A. Shall preserve order and decorum at all meetings of the Council and
cause the removal of any person from any meeting for disorderly conduct;
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B. Shall observe and enforce all rules adopted by the Council;
C. Shall decide all questions on order, in accordance with these rules,
subject to appeal by any Councilmember;
D. Shall recognize Councilmembers in the order in which they request the
floor, giving every councilmember who wishes an opportunity to speak,
provided that the mover of a motion shall be permitted to debate it first,
and provided that the Presiding Officer may also allow discussion of an
issue prior to the stating of a motion when such discussion would facilitate
wording of a motion;
E. May affix approximate time limit for each agenda item;
F. When matters on the agenda are placed, or are able to be placed under
more than one classification or category, as defined by the Order of
Business, and the matters involve or are closely related to other subject
matter, then the Presiding Officer may, in the Presiding Officer's
discretion, present such matters before the Council, for discussion,
consider and vote, at a different place in the agenda without the necessity
of any vote thereon, notwithstanding their initial different placement on the
written agenda.
[See former ACC 2.06.100 (1957 code § 1.04.170.); ACC 2.06.190 (1957 code §
1.04.210).]
SECTION 6 - COUNCILMEMBERS
6.1 Remarks. - Councilmembers desiring to speak shall address the presiding
officer, and when recognized, shall confine himself /herself to the question under
debate.
6.2 Questioning. - Any member of the Council, including the Presiding Officer, shall
have the right to question any individual, including members of the staff, on
matters germane to the issue properly before the Council for discussion. Under
no circumstances shall such questioning be conducted in a manner to the extent
that such would constitute a cross - examination of or an attempt to ridicule or
degrade the individual being interrogated.
6.3 Obligation to the Public Agency. - Notwithstanding the right of Councilmembers
to express their independent opinions and exercise their freedom of speech,
Councilmembers should act in a way that reflects positively on the reputation of
the City and of the community. Councilmembers shall also interact with other
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members of the City Council and City staff in ways that promote effective local
government.
6.4 Council Training. - Councilmembers are expected to participate in training offered
by individuals, agencies, entities and organizations including but not limited to the
Association of Washington Cities and the State of Washington, so as to afford
the Councilmembers the opportunity to better understand their roles as City
Councilmembers.
6.5 Participation in Committees, Agencies and Organizations. - To better represent
the interests of the City of Auburn, Councilmembers are encouraged to
participate in assignments to local, regional, state and national committees,
agencies and organizations.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 7 - DEBATES
7.1 Speaking to the Motion. - No member of the Council, including the Presiding
Officer, shall speak more than twice on the same motion except by consent of
the Presiding Officer or a majority of the Councilmembers present at the time the
motion is before the Council.
7.2 Interruption. - No member of the Council, including the Presiding Officer, shall
interrupt or argue with any other member while such member has the floor, other
than the Presiding Officer's duty to preserve order during meetings as provided in
Section 5.2.A of these rules.
7.3 Courtesy. - All speakers, including members of the Council, which includes the
Presiding Officer, in the discussion, comments, or debate of any matter or issue
shall address their remarks to the Presiding Officer, be courteous in their
language and deportment, and shall not engage in or discuss or comment on
personalities, or indulge in derogatory remarks or insinuations in respect to any
other member of the Council, or any member of the staff or the pubic, but shall at
all times confine their remarks to those facts which are germane and relevant to
the question or matter under discussion.
7.4 Transgression. - If a member of the Council shall transgress these rules on
debates, the Presiding Officer shall call such member to order, in which case
such member shall be silent except to explain or continue in order. If the
Presiding Officer shall transgress these rules on debate or fail to call such
member to order, any other member of the Council may, under a point of order,
call the Presiding Officer or such other member to order, in which case the
Presiding Officer or such member, as the case may be, shall be silent except to
explain or continue in order.
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7.5 Challenge to Ruling. - Any member of the Council, including the Presiding
Officer, shall have the right to challenge any action or ruling of the Presiding
Officer, or member, as the case may be, in which case the decision of the
majority of the members of the Council present, including the Presiding Officer,
shall govern.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 8 - PARLIAMENTARY PROCEDURES AND MOTIONS
8.1 All City Council meeting discussions shall be governed by ROBERTS RULES OF
ORDER, NEWLY REVISED (latest edition).
8.2 If a motion does not receive a second, it dies. Matters that do not constitute a
motion include nominations, withdrawal of motion by the person making the
motion, request for a roll call vote, and point of order or privilege; therefore a
second is not needed.
8.3 A motion that receives a tie vote is deemed to have failed, provided that except
where prohibited by law, the Mayor, as Presiding Official, shall be allowed to vote
to break a tie vote.
8.4 When making motions, Councilmembers shall be clear and concise and not
include arguments for the motion within the motion.
8.5 After a motion has been made and seconded, the Councilmembers may discuss
their opinions on the issue prior to the vote.
8.6 If any Councilmember wishes to abstain, from a vote on the motion pursuant to
the provisions of Section 9 hereof, that Councilmember shall so advise the City
Council, and shall remove and absent himself /herself from the deliberations and
considerations of the motion, and shall have no further participation in the matter.
Such advice shall be given prior to any discussion or participation on the subject
matter or as soon thereafter as the Councilmember perceives a need to abstain,
provided that, prior to the time that a Councilmember gives advice of an intent to
abstain from an issue, the Councilmember shall confer with the City Attorney to
determine if the basis for the Councilmember's intended abstention conforms to
the requirements of Section 9. If the intended abstention can be anticipated in
advance, the conference with the City Attorney should occur prior to the meeting
at which the subject matter would be coming before the City Council. If that
cannot be done, the Councilmember should advise the City Council that he /she
has an "abstention question" that he /she would want to review with the City
Attorney, in which case, a brief recess would be afforded the Councilmember for
that purpose.
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8.7 A motion may be withdrawn by the maker of the motion at any time without the
consent of the Council.
8.8 A motion to table is nondebatable and shall preclude all amendments or debates
of the issue under consideration. A motion to table is to be used in instances
where circumstances or situations arise which necessitate the interruption of the
Councilmembers' consideration of the matter then before them. A motion to table,
if passed, shall cause the subject matter to be tabled until the interrupting
circumstances or situations have been resolved, or until a time certain, if
specified in the motion to table. To remove an item from the table in advance of
the time certain requires a two - thirds' majority vote.
8.9 A motion to postpone to a certain time is debatable, is amendable and may be
reconsidered at the same meeting. The question being postponed must be
considered at a later time at the same meeting, or to a time certain at a future
Regular or Special City Council meeting.
8.10 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting only if it received an affirmative vote.
8.11 A motion to call for the question shall close debate on the main motion and is not
debatable. This motion must receive a second and fails without a two- thirds' vote;
debate is reopened if the motion fails.
8.12 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
8.13 Motions that cannot be amended include: Motion to adjourn, lay on the table
(table), roll call vote, point of order, reconsideration and take from the table.
8.14 Amendments are voted on first, then the main motion as amended (if the
amendment received an affirmative vote).
8.15 Debate of the motion only occurs after the motion has been moved and
seconded.
8.16 The Presiding Officer, City Attorney or City Clerk should repeat the motion prior
to voting.
8.17 The City Clerk will take a roll call vote, if requested by the Presiding Officer, a
Councilmember, or as required by law.
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Exhibit A — Resolution No. 5115
8.18 When a question has been decided, any Councilmember who voted in the
majority may move for reconsideration. In order to afford Councilmembers who
voted in the majority the potential basis for a motion for reconsideration,
Councilmembers who voted in the majority may inquire of Councilmembers who
voted with the minority as to the reasons for their minority vote, if not stated
during debate prior to the vote.
8.19 The City Attorney shall act as the Council's parliamentarian and shall decide all
questions of interpretations of these rules which may arise at a Council meeting.
8.20 These rules may be amended, or new rules adopted, by a majority vote of the full
Council.
[See former ACC 2.06.160 (1957 code § 1.04.180.); ACC 2.06.170 (1957 code §
1.04.190.); ACC 2.06.200 (1957 code § 1.04.220.); ACC 2.06.210 (1957 code §
1.04.230).]
SECTION 9 - VOTING
9.1 Voice vote - A generalized verbal indication by the Council as a whole of "yea or
nay" vote on a matter, the outcome of which vote shall be recorded in the official
minutes of the Council. Silence of a Councilmember during a voice vote shall be
recorded as a vote with the prevailing side, except where such a Councilmember
abstains because of a stated conflict of interest or appearance of fairness.
9.2 Roll call vote - A roll call vote may be requested by the Presiding Officer or by
any Councilmember.
9.3 Abstentions - It is the responsibility of each Councilmember to vote when
requested on a matter before the full Council. However, a Councilmember may
abstain from discussion and voting on a question because of a stated conflict of
interest or appearance of fairness.
9.4 Votes by Mayor - Except where prohibited by law, the Mayor, as Presiding
Official, shall be allowed to vote to break a tie vote.
[See former ACC 2.06.150 (1957 code § 1.04.150).]
SECTION 10 - COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL
10.1 Persons addressing the Council, who are not specifically scheduled on the
agenda, will be requested to step up to the podium, give their name and address
for the record, and limit their remarks to three (3) minutes, in addition to filling out
the speaker sign -in sheet available at the City Clerk's desk. All remarks will be
addressed to the Council as a whole. The City Clerk shall serve as timekeeper.
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Exhibit A — Resolution No. 5115
The Presiding Officer may make exceptions to the time restrictions of persons
addressing the Council when warranted, in the discretion of the Presiding Officer.
10.2 Any person making personal, impertinent or slanderous remarks while
addressing the Council shall be barred from further audience participation by the
Presiding Officer, unless permission to continue is granted by a majority vote of
the Council.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 11 - PUBLIC HEARINGS AND APPEALS
11.1 Quasi - judicial hearings require a decision be made by the Council using a certain
process, which may include a record of evidence considered and specific
findings made. The following procedure shall apply:
A. The Department Director of the department (most) affected by the subject
matter of the hearing, or said Director's designee, will present the City's
position and findings. Staff will be available to respond to Council
questions.
B. The proponent spokesperson shall speak first and be allowed (10)
minutes. Council may ask questions.
C. The opponent spokesperson shall be allowed ten (10) minutes for
presentation and Council may ask questions.
D. Each side shall then be allowed five (5) minutes for rebuttal, with the
proponent spokesperson speaking first, followed by the opponent
spokesperson.
E. The City Clerk shall serve as timekeeper during these hearings.
F. After each proponent and opponent spokesperson have used their
speaking time, Council may ask further questions of the speakers, who
shall be entitled to respond but limit their response to the question asked.
11.2 Public hearings where a general audience is in attendance to present arguments
for or against a public issue:
Re8
A. The Department Director or designee shall present the issue to the
Council and respond to questions.
B. A person may speak for three (3) minutes. No one may speak for a
second time until everyone who wishes to speak has had an opportunity to
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Exhibit A — Resolution No. 5115
speak. The Presiding Officer may make exceptions to the time restrictions
of persons speaking at a public hearing when warranted, in the discretion
of the Presiding Officer.
C. The City Clerk shall serve as timekeeper during these hearings.
D. After the speaker has used their allotted time, Council may ask questions
of the speaker and the speaker may respond, but may not engage in
further debate.
E. The hearing will then be closed to public participation and open for
discussion among Councilmembers.
F The Presiding Officer may exercise changes in the procedures at a
particular meeting or hearing, but the decision to do so may be overruled
by a majority vote of the Council.
SECTION 12 - DEPUTY MAYOR
12.1 Annually or more often as deemed appropriate, the members of the City Council,
by majority vote, shall designate one of their members as Deputy Mayor for such
period as the Council may specify.
A. Any member of the City Council may be nominated for the position of
Deputy Mayor by having that Councilmember's name placed in nomination
by a Councilmember. [The nomination of a councilmember for this position
does not require a second, and a councilmember may nominate him or
herself.]
B. The Councilmember receiving a majority of the votes cast by the members
of the City Council shall be elected Deputy Mayor. A Councilmember may
vote for him or herself.
C. The names of all nominees for the position of Deputy Mayor shall be
included in the vote.
D. If no single Councilmember received a majority of the votes cast, a second
vote /ballot, between the two nominees who received the largest number of votes,
would be needed. In the second vote /ballot, whichever of these two nominees
received the larger number of votes would be elected to the position of Deputy
Mayor.3
3 It may be that if there were a larger number of nominees in the initial election, there would not be (only) two
councilmembers who received the largest number of votes. For instance, if one nominee received three votes a
second nominee received two votes and a third nominee also received two votes, it might be appropriate to have an
REg.7319 Page 147 of 158
Exhibit A — Resolution No. 5115
[See RCW 35A.12.065.]
12.2 The Deputy Mayor shall perform the following duties:
A. Intra - Council Relations
1. Serve as the Chair of the Council Study Sessions
2. Serve as an ex- officio member of all other_ad hoc committees of the
City Council
3. Assist in new councilmember training
4. Support cooperative and interactive relationships among council
members
5. Work with Administration to prepare agendas for Council Study
Sessions
B. Mayor - Council Relations
1. Help maintain a positive and cooperative relationship between the
Mayor and the City Council
2. Act as conduit between the Mayor and the City Council on issues or
concerns relating to their duties
C. Intergovernmental and Community Relations
1. Act in absence of Mayor as requested and /or as required
2. Be aware of all City regional and intergovernmental policies and
activities in order to be prepared to step into the role of Mayor if
necessary
3. Serve as the Chair of the City's Emergency Management
Compensation Board
[See former ACC 2.06.090 (1957 code § 1.04.100).]
initial run off between the second and the third nominees to determine who would be included in the final run -off
against the first nominee.
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Exhibit A -- Resolution No. 5115
SECTION 13 - COUNCIL POSITION VACANCY OR ABSENCE
13.1 In the event that an unexpired Council position becomes vacant, the City Council
has ninety (90) days from the occurrence of the vacancy to appoint, by majority
vote of a quorum of the Council, a qualified person to fill the vacancy pursuant to
State law. The Council may make such appointment at its next regular meeting,
or at a special meeting called for that purpose. If the Council does not appoint a
person within the ninety (90) day period, the Mayor may make the appointment
from among the persons nominated by members of the Council.
13.2 In the event of extended excused absences or disability of a Councilmember, the
remaining members by majority vote may appoint a Councilmember Pro
Tempore to serve during the absence or disability.
SECTION 14 - COUNCIL MEETING STAFFING
14.1 Department Directors shall attend all meetings of the Council unless excused.
14.2 The City Attorney shall attend all meetings of the Council unless excused, and
shall upon request, give an opinion, either written or oral, on legal questions. The
City Attorney shall act as the Council's parliamentarian. The Assistant City
Attorney shall attend meetings when the City Attorney has been excused.
[See former ACC 2.06.060 (1957 code § 1.04.160).]
SECTION 15 - COUNCIL RELATIONS WITH STAFF
15.1 There will be mutual courtesy and respect from both City staff and
Councilmembers toward each other and of their respective roles and
responsibilities.
15.2 City staff will acknowledge the Council as policy makers, and the
Councilmembers will acknowledge City staff as administering the Council's
policies.
15.3 It is the intent of Council that all pertinent information asked for by individual
Council members shall be made available to the full Council.
15.4 Individual Councilmembers shall not attempt to coerce or influence City staff in
the selection of personnel, the awarding of contracts, the selection of
consultants, the processing of development applications or the granting of City
licenses or permits. Councilmembers may, at the request of the Mayor,
participate in discussions and decisions related to these matters.
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Exhibit A — Resolution No. 5115
15.5 Other than through legislative action taken by the Council as a whole, individual
Councilmembers shall not interfere with the operating rules and practices of any
City department.
15.6 No individual Councilmember shall direct the Mayor to initiate any action or
prepare any report that is significant in nature, or initiate any project or study
without the consent of a majority of the Council. This provision, however, does
not prohibit individual Councilmembers from discussing issues with the Mayor or
making individual requests or suggestions to the Mayor. The Mayor shall
endeavor to advise and update the Councilmember(s) on the status or follow -up
of such issues.
15.7 All councilmember requests for information, other than requests for legal advice
from the City Attorney's Office, shall be directed through the Mayor in order to
assign the task to the proper staff. The Deputy Mayor may work with the Mayor's
designated staff to prepare Study Session agendas and facilitate Study Session
work.
15.8 Any written communication with staff shall also include the Mayor as a recipient.
SECTION 16 - COUNCIL STUDY SESSIONS, COMMITTEES
AND CITIZEN ADVISORY BOARDS
16.1 In addition to the regularly scheduled City Council meetings (Regular Council
Meetings) scheduled on the first and third_Mondays of the month, City Council
shall regularly schedule Council Study Sessions on the second, fourth and fifth
Mondays of the month for review of matters that would come back before the City
Council at Regular Council Meetings. Different than the format for Regular
Council Meetings (identified in Section 3 hereof), Study Sessions shall be less
formal than Regular Council Meetings and shall give the City Council the
opportunity to discuss and debate issues coming before it for action at Regular
Council meetings. The format for these meetings shall be as follows:
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A. Meeting Times:
Study Sessions shall be scheduled as set forth in Section 2.3, above.
B. Study Sessions should conform to the following:
1. Meeting facilitation - the Deputy Mayor shall preside over /conduct
Study Sessions.
2. Four or more Councilmembers shall constitute a quorum for Study
Sessions.
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Exhibit A — Resolution No. 5115
3. Two and one half hours maximum timeframe (goal).
4. Maximum of five agenda items (goal).
5. Timeframe per agenda item - up to 30 to 40 minutes.
6. Agenda items should relate to future policy- making, strategic
planning or key state or federal issues affecting current or future
city operations.
7 Agenda items should be substantive only (e.g., traffic impact fee
increase proposals, comprehensive plan updates, rather than day -
to -day operational issues. [Non- substantive items (e.g., accepting a
grant, authorizing contract bidding, etc.) should go directly to the
Regular City Council meeting.
C. Study Session Meeting Format4
1. Call to Order
The Presiding Officer shall call the meeting to order.
2. Roll call
The City Clerk will call the roll. Councilmembers may request to be
excused from a meeting by requesting the same of the Mayor or
City Clerk in advance of the meeting. The reason for the request
shall be given at the time of the request.
3. Announcements, Reports and Presentations
The Presiding Officer shall provide any announcements, reports or
presentations that need to be shared with the City Council in
advance of the agenda discussion items. After that these
announcements, reports or presentations, City Council members
may have questions or wish to discuss the issues at this time or
request that they be put on a future Study Session agenda for
further discussion.
4. Agenda items for Council Discussion.
4 it is the intention of the City Council that Study Sessions shall be televised on the City's public access
channel if reasonably possible.
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Exhibit A — Resolution No. 5115
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The Presiding Officer shall announce each of the various items that
are on the agenda for Council discussion, and, as warranted,
request a preliminary report from staff or a consultant or other
individual(s) involved in the issue. The Presiding Officer shall
endeavor to call upon the members of the City Council in the order
of their requests to discuss the Agenda Item.
After such report(s), if any, the Presiding Officer shall open the floor
for Council discussion on the agenda items in their order on the
agenda, unless a different order is approved by a majority of the
Councilmembers present.
Council discussion shall be in conformity with the provisions of
Section 7 of these rules, other than the requirement that there be a
motion before Council discussion.
At the conclusion of the discussion, or at the point the Council feels
its questions have been answered and discussion vetted, the
Presiding Officer shall move the attention of the Council to the next
discussion item on the agenda; provided that if, after a lengthy
discussion on a particular agenda item, the Presiding Officer
concludes that discussion should be continued to a later date, the
Presiding Officer may conclude discussion on that agenda item and
schedule the matter for a later Study Session.
With the support of a consensus of Councilmembers, the Deputy
Mayor shall call for Study Session agenda items requiring formal
Council action to be included in agendas for upcoming Regular
Council Meetings.
5. Other Discussion Items
The Presiding Officer and /or members of the City Council may
bring up other discussion items to be discussed at this time or to be
scheduled for discussion at a future Study Session; provided that if
the Presiding Officer concludes that there is not sufficient time to
discuss or continue discussing the topic, the Presiding Officer may
defer discussion or continued discussion to a future Study Session.
6. Adjournment
The Presiding Officer shall adjourn the Study Session after
conclusion of discussion on the agenda items.
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Exhibit A — Resolution No. 5115
16.2 The Mayor or a majority of the City Council may establish such ad hoc
committees as may be appropriate to consider special matters that require
special approach or emphasis. Such ad hoc committees may be established and
matters referred to them at study sessions, without the requirement that such
establishment or referral take place at a regular City Council meeting. The Mayor
shall appoint Council representatives to intergovernmental councils, boards and
committees, provided that the Deputy Mayor shall appoint Councilmembers to
Council ad hoc committees. It is further provided that the Mayor shall appoint
members to Council ad hoc committees if the Deputy Mayor is disabled or
precluded from acting in that capacity. Councilmember appointments to
intergovernmental councils, boards and committees, including ad hoc
committees, shall be periodically reviewed to determine which councilmembers
could best be able to represent the City on such councils, boards and
committees.
16.3 Ad hoc council committees shall consider all matters referred to them. The chair
of such ad hoc committee shall report to the City Council the findings of the
committee. Committees may refer items to the Council with a committee
recommendation or with no committee recommendation.
16.4 Advisory Boards, Committees and Commissions established by ordinance,
consisting of citizens appointed pursuant to the establishing Ordinance and
serving in the capacity and for the purposes indicated in the Ordinance, shall act
as an advisory committee to the City Council.
16.5 Committee Chairpersons shall have broad discretion in conducting their
meetings. They will generally follow Roberts Rules of Order, Newly Revised.
16.6 Unless otherwise expressly provided for an ad hoc committee of the City Council,
such committees shall not receive public testimony or allow audience
participation in connection with or related to the agenda item being discussed by
the Committee,. Unless otherwise expressly provided for such ad hoc committee,
it is the intention of the City Council that such ad hoc committees function
informally and not in any way that takes action in lieu of or on behalf of the full
City Council. The purpose and function of such ad hoc committees shall be to
review matters in advance of their consideration by the full City Council, and
perhaps record and make recommendations to the full City Council. With that, it
is the intention that these committees operate informally, without the need for
compliance with the Open Public Meetings Act (Chapter 42.30. RCW).
16.7 Committee Chairpersons shall approve all agenda items and may, at their
discretion, remove or add agenda items during the course of the meeting.
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Exhibit A — Resolution No. 5115
SECTION 17 - COUNCIL REPRESENTATION & INTERNAL COMMUNICATION
17.1 If a Councilmember meets with, attends a meeting or otherwise appears en
before individuals, another governmental agency, a community organization, or a
private entity or organization, including individuals, agencies, or organizations
with whom or with which the City has a business relationship, and makes
statements directly or through the media, commenting on an issue that does or
could affect the City, the Councilmember shall state the majority position of the
City Council, if known, on such issue. Personal opinions and comments which
differ from those of the Council majority may be expressed if the Councilmember
clarifies that these statements do not represent the City Council's position, and
the statements are those of the Councilmember as an individual. Additionally,
before a Councilmember discusses anything that does or could relate to City
liability, the Councilmember should talk to the City Attorney or the City's Risk
Manager, so that the Councilmember would have a better understanding of what
may be said or how the discussion should go to control or minimize the City's
liability risk and exposure.
17.2 Councilmembers need to have other Councilmember's concurrence before
representing another Councilmember's view or position with the media, another
government agency or community organization.
17.3 Councilmembers shall not knowingly communicate with an opposing party or with
an opposing attorney in connection with any pending or threatened litigation in
which the City is a party or in connection with any disputed claim involving the
City without the prior approval of the City Attorney, unless the Councilmember is
individually a party to the litigation or is involved in the disputed claim separate
from the Councilmember's role as a City official.
17.4 Communication among Councilmembers shall conform to the following
parameters:
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A. Except in connection with Council members meeting, informally, in
committees not subject to the Open Public Meetings Act, to assure that
communication on agenda items occurs to the greatest extent possible at
the public meetings, and to avoid even the perception that email is being
used in a way that could constitute a public meeting, e.g., successive
communications on City Council topics that involve a quorum of the
Councilmembers. Councilmembers should refrain from emailing
Councilmembers about such agenda items. Councilmembers should be
prepared to communicate about matters that are on upcoming Council
agendas at the public meetings. If Councilmembers wish to share
information with other councilmembers about matters that are on
upcoming agendas, the councilmembers should forward that information
to the Mayor for distribution in the council meeting packets.
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B. Councilmembers may communicate via email to other Councilmembers,
including to a quorum of the full City Council about matters within the
scope of the City Council's authority or related to City business, but not yet
scheduled on upcoming Council agendas, to indicate a desire that certain
items be included on upcoming meeting agendas; provided that
Councilmembers shall never ask for responses from the other
Councilmembers in that communication.
C. Email communication among Councilmembers relating to City operations
should also include the Mayor as a recipient/addressee.
D. Councilmembers may email the Mayor about City business without
limitations or restrictions.
17.5 Internet & Electronic Resources /Equipment Use.
R I'7
A. Policy. It is the policy of the City Council that Internet and electronic
resources equipment use shall conform to and be consistent with the
requirements of City of Auburn Administrative Policy and Procedure 500-
03, "Internet & Electronic Resources /Equipment Use — Elected Officials"
adopted hereby and incorporated herein by this reference.
It is important to note that all letters, memoranda, and interactive computer
communication involving City Councilmembers and members of advisory
boards and commissions, the subject of which relates to the conduct of
government or the performance of any governmental function, with
exceptions stated by the Public Records Act (RCW 42.56), are public
records.
B. Electronic Communications.
1. Informal messages with no retention value and that do not relate to
the functional responsibility of the recipient or sender as a public
official, such as meeting notices, reminders, telephone messages
and informal notes, do not constitute a public record. Users should
delete these messages once their administrative purpose is served.
2. All other messages that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record.
Such records are subject to public inspection and copying.
3. Electronic communications that are intended to be shared among a
quorum of the City Council or of an ad hoc Council Committee,
whether concurrently or serially, must be considered in light of the
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Exhibit A — Resolution No. 5115
Open Public Meetings Act, if applicable. If the intended purpose of
the electronic communication is to have a discussion that should be
held at an open meeting, the electronic discussion shall not occur.
Further, the use of electronic communication to form a collective
decision of the Council shall not occur.
4. Electronic communication should be used cautiously when seeking
legal advice or to discuss matters of pending litigation or other
confidential City business. In general, electronic communication is
discoverable in litigation, and even deleted electronic
communication is not necessarily removed from the system.
Confidential electronic communications should not be shared with
individuals other than the intended recipients, or the attorney - client
privilege protecting the document from disclosure may be waived.
5. Electronic communication between Councilmembers and between
Councilmembers and staff shall not be transmitted to the public or
news media without the filing of a public disclosure request with the
City Clerk.
6. As a cautionary note, if an elected public official uses his or her
personal home computer to send electronic communications
dealing with City business, the electronic communications and
electronic records may be subject to discovery demands and public
disclosure requests. That possibility amplifies the need for caution
in how one uses electronic communication for City business.
17.6 Different than where a City Councilmember is appointed by the City Council or
the Mayor to serve as a member of a board, commission, committee, task force
or any other advisory body, the City Council may appoint a Councilmember to
serve as a non - member Liaison to a board, commission, committee, task force or
any other advisory body. Anytime a Councilmember is appointed as such a
Liaison, the position or role of Liaison is subordinate to that of Councilmember,
and the Councilmember's responsibility is first and foremost to the City and to the
City Council. The role and responsibility of the Councilmember- Liaison is to keep
the City Council apprised of the activities, positions and actions of the entity or
organization to which the Councilmember has been appointed Liaison, and not to
communicate to the board, commission, committee, task force or other advisory
body a statement as the position of the City Council, except as authorized or
directed by the City Council.
17.7 Whenever a member of the City Council attends any meeting of any other entity
or organization, he or she should endeavor to be prudent in what he or she says
or does at such meeting. Further, the Councilmember should avoid attending
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Exhibit A — Resolution No. 5115
such meeting if that attendance would impose an interference with the meeting or
the operations of the other entity or organization, or of the operations of the City.
SECTION 18 - TRAVEL AUTHORIZATION
18.1 In accordance with the City of Auburn travel policy, approvals or expenditure of
travel related costs and /or approval of specific travel events or activities by
Councilmembers beyond the authority provided in the travel policy and budget
shall be as follows: the requesting Councilmember shall submit his /her request to
expend travel related costs and /or request for authorization for specific travel
purposes to the Mayor to be included on an upcoming Council meeting agenda in
advance of the date(s) of such expenditure or travel. The City Council may
pursuant to a motion, approve the request by a majority vote of a quorum of the
City Council at the meeting in which the matter is considered.
SECTION 19 - CONFIDENTIALITY
19.1 Councilmembers shall keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City's
position is not compromised. Confidentiality also includes information provided to
Councilmembers outside of Executive Sessions when the information is
considered by the exempt from disclosure under exemptions set forth in the
Revised Code of Washington.
SECTION 20 — ENFORCEMENT OF RULES OF PROCEDURE
20.1 Councilmembers shall conform their conduct to the requirements, standards and
expectations set forth in these Rules of Procedure. In addition to and
notwithstanding whatever other enforcement mechanisms may exist for legal,
ethical or practical obligations on Councilmember performance or conduct,
violations of these Rules of Procedure by Councilmembers may be enforced by
action of the City Council through sanctions such as votes of censure or letters of
reprimand, and such other action as may be permitted by law.
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Exhibit A — Resolution No. 5115
City Council Rules of Procedure:
Adopted: February 2, 2004
Ordinance No. 5802
Amended by Resolution No. 4282, December 17, 2007
Amended by Resolution No. 4429, December 15, 2008
Amended by Resolution No. 4467, April 6, 2009
Amended by Resolution No. 4615, July 6, 2010
Amended by Resolution No. 4686, February 22, 2011
Amended by Resolution No. 4740, August 15, 2011
Amended by Resolution No. 4813, May 21, 2012
Amended by Resolution No 4909, February 19, 2013
Amended by Resolution No. 5105, November 3, 2014
Amended by Resolution No. 5112, December 1, 2014
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