HomeMy WebLinkAbout12-15-2014 FINANCE COMMITTEE PACKETcrry or
WASHINGTON
I. CALL TO ORDER
A. Roll Call
B. Announcements
C. Agenda Modifications
11. CONSENT AGENDA
Finance Committee
December 15, 2014 - 5:00 PM
Annex Conference Room 1
AGENDA
A. December 1, 2014 Minutes*
B. Claims Vouchers* (Coleman)
Claims voucher numbers 431473 through 431660 in the amount of
$1,337,790.75 and two wire transfers in the amount of $2452.21 and dated
December 15, 2014.
C. Payroll Vouchers (Coleman)
Payroll check numbers 535200 through 535233 in the amount of $859,460.56,
electronic deposit transmissions in the amount of $1,303,856.97 for a grand total
of $2,163,317.53 for the period covering November 27, 2014 to December 10,
2014.
III. ORDINANCES
A. Ordinance No. 6546* (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 13.36.040, 13.36.230, 20.04.020, 20.04.120, 20.06.020, 20.06.100,
20.06.130 and 20.06.180 of the Auburn City Code relating to the City of Auburn
Fee Schedule
B. Ordinance No. 6547* (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 3.68 of the Auburn City Code relating to Parks and Recreation fees
IV. RESOLUTIONS
A. Resolution No. 5114* (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City of Auburn Fee Schedule to adjust fees for 2015
Page 1 of 164
V. DISCUSSION ITEMS
A. Ordinance No. 6545* (Gaub)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Chapter 3.12 of the City Code relating to public contracts
B. Resolution No. 5115* (Heid)
A Resolution of the City Council of the City of Auburn, Washington, amending
the City Council Rules of Procedure as adopted by Ordinance No. 5802 and
amended by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909,
5105 and 5112
C. Auburn Area Chamber of Commerce Services Agreement Update*
VI ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 164
AuBuRN 1YY CAF �
\VASH E NGTo
Agenda Subject:
December 1, 2014 Minutes
Department:
Administration
AGENDA BILL APPROVAL FORM
Attachments:
12 -1 -2014 minutes
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Date:
December 8, 2014
Budget Impact:
$0
Staff:
Item Number: CA.A
CA.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 164
AUBURM
TY OI
WASHINGTON
Finance Committee
December 1, 2014 - 5:00 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at 1
East Main Street in Auburn.
A. Roll Call
Chair Largo Wales and Member Yolanda Trout were present. Vice Chair
John Holman was excused.
Officials and staff members present included: City Attorney Daniel B.
Heid, Finance Director Shelley Coleman, Community Development and
Public Works Director Kevin Snyder, Emergency Preparedness Manager
Sarah Miller, Solid Waste and Recycling Supervisor Joan Nelson, and
City Clerk Danielle Daskam.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. November 17, 2014 Minutes
Member Trout moved and Chair Wales seconded to approve the minutes
as distributed.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Claims Vouchers (Coleman)
Claims voucher numbers 431308 through 431472 in the amount of
$3,039,619.66 and two wire transfers in the amount of $2,816.54 and
dated December 1, 2014.
Committee members reviewed claims vouchers and payroll and briefly
discussed claims voucher number 431326.
Member Trout moved and Chair Wales seconded to approve the claims
vouchers and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 2 -0
CA.A
Page 1 of 4
Page 4 of 164
C. Payroll Vouchers (Coleman)
Payroll check numbers 535126 through 535199 in the amount of
$363,247.58 and electronic deposit transmissions in the amount of
$1,369,666.42 for a grand total of $1,732,914.00 for the period November
13, 2014 to November 26, 2014.
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6533 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
adopting the 2015 -2016 Biennial Budget for the City of Auburn,
Washington
Finance Director Coleman presented Ordinance No. 6533 adopting the
City's 2015 -2016 Biennial Budget.
Council previously reviewed the proposed budget in several work
sessions and public hearings.
Member Trout moved and Chair Wales seconded to approve and forward
Ordinance No. 6533 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
B. Ordinance No. 6539 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013 -2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474,
Ordinance No. 6481, Ordinance No. 6502, Ordinance No. 6510,
authorizing amendment to the City of Auburn 2013 -2014 Budget as set
forth in Schedule "A" and Schedule "B"
Finance Director Coleman presented Ordinance No. 6539 amending the
2013 -2014 Biennial Budget. The ordinance represents budget
amendment number nine and includes fund balance adjustments, project
funding requests, other spending authority for contracts for services,
receipt of grant revenues, purchase of vehicles and equipment, and
innovation and technology items.
Member Trout moved and Chair Wales seconded to approve and forward
Ordinance No. 6539 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 2 -0
IV. RESOLUTIONS
A. Resolution No. 5110 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute interlocal agreements
between the City of Auburn and King County and the Cities of Bellevue,
Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Renton,
Page 2 of 4
CA.A Page 5 of 164
Seattle and Tukwila for the establishment, implementation and operation
of the Puget Sound Emergency Radio Network System (PSERN)
City Attorney Heid presented Resolution No. 5110, which authorizes the
Mayor to negotiate and execute interlocal agreements between the City
and King County and other cities and users of the emergency radio
system.
City Attorney Heid explained the equipment utilized by the City, King
County and other cities is out of date, no longer being made and will no
longer be supported by its manufacturers. Therefore, King County and
King County cities plan to replace the equipment through a bond
measure. King County plans to place a bond measure before the voters
in April 2015. Representatives of King County and other cities have been
working to develop agreements that would provide for the creation of a
new emergency radio system and for operation of the system thereafter.
Member Trout moved and Chair Wales seconded to recommend approval
of Resolution No. 5110.
MOTION CARRIED UNANIMOUSLY. 2 -0
V. DISCUSSION ITEMS
A. Resolution No. 5096 (Hursh)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the adoption of the 2014 King County Regional Hazard
Mitigation Plan including the City of Auburn Plan Annex
Emergency Preparedness Manager Sarah Miller presented Resolution
No. 5096. Manager Miller explained the City has been a signatory of the
King County Hazard Mitigation Plan since 2004. The Plan is updated
every four years.
In order to be eligible to apply for Hazard Mitigation Grants, the City must
either have its own Hazard Mitigation Plan or be a party to another Plan.
Staff members are currently working on two separate grant applications
for hazard mitigation.
B. Vadis Service Agreement AG -S -080
Finance Director Coleman presented Service Agreement No. AG -S -080
with Vadis for a litter control program beginning January 1, 2015 through
December 31, 2016. The agreement also includes a recycling pickup
program that runs from April to September of each year.
Vadis is a non - profit corporation that develops employment opportunities
for individuals with disabilities. Each litter crew is made up of five
specially challenged individuals and a crew supervisor who collect trash
and debris along City traveled ways. The contract has been renewed
since 1991.
C. Ordinance No. 6543 (Heid)
CA.A
Page 3 of 4
Page 6 of 164
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 10.36.270 of the Auburn City Code related to parking
restrictions
City Attorney Heid presented Ordinance No. 6543, which amends Section
10.36.270 of the Auburn City Code related to parking restrictions. He
explained Ordinance No. 6535 adopted on September 15, 2014, allows
administrative changes to time and parking within the Downtown
Business District. Ordinance No. 6543 will clarify the application of
penalty provisions for parking code violations authorized by Auburn City
Code Section 10.36.060.
D. Study Sessions - Finance Items (Coleman)
Committee members reviewed a list of Finance related items for
consideration for the new Council study session format in the
upcoming year and beyond. Items included budget and budget
amendments, quarterly financial reports, property tax levy, other tax
issues, state shared revenues, annexation sales tax credit, local
revitalization sales tax credit, interfund loans, banking agreements,
interagency agreements, labor contracts.
VI. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 5:36 p.m.
APPROVED this day of December, 2014.
CA.A
LARGO WALES, CHAIR Danielle Daskam, City Clerk
Page 4 of 4
Page 7 of 164
CA.B
AuBuRN 1YY CAF �
\VASHENG`O
Agenda Subject:
Claims Vouchers
Department:
Administration
AGENDA BILL APPROVAL FORM
Attachments:
vouchers
Administrative Recommendation:
Date:
December 8, 2014
Budget Impact:
$0
Background Summary:
Claims voucher numbers 431473 through 431660 in the amount of $1,337,790.75 and
two wire transfers in the amount of $2452.21 and dated December 15, 2014.
Reviewed by Council Committees:
Councilmember:
Staff: Coleman
Meeting Date: December 15, 2014 Item Number: CA.B
AUBURN * MORE THAN YOU IMAGINED Page 8 of 164
vchlist Voucher List Page: 1
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
209 11/26/2014 023061 PENSER NORTH AMERICA INC 33048/33095/33096
210 12/10/2014 023061 PENSER NORTH AMERICA INC 33253
431473 12/4/2014 116120 AWC EMPLOYEE BENEFIT TRUST DEC2014
431474 12/4/2014 024518 MAEBORI, MARCIA REFUND / RECOGNITION
431475 12/4/2014 024520 GRIMSTAD, MARCIA Refund / Recognition
431476 12/9/2014 392610 WA STATE RETIREMENT SYSTEMS 01073793
2014 TIME LOSS, MEDICAL AND PPD CLAIM
503.00.580.303.25
2014 TIME LOSS, MEDICAL AND PPD CLAIM
503.00.580.303.25
Total:
Total:
2,105.46
2,105.46
436.75
436.75
AWC PREMIUMS FOR RETIREES -
001.98.517.210.25 19,602.90
AWC PREMIUMS FOR RETIREES -
001.98.522.210.25 6,078.36
AWC PREMIUMS FOR RETIREES -
001.98.522.220.25 13,543.80
Total : 39,225.06
REFUND INTERMENT COSTS
436.00.536.201.49
FAMILY RECOGNITION
436.00.536.201.49
FAMILY RECOGNITION
436.00.536.201.49
REFUND INTERMENT COSTS
436.00.536.201.49
Employer portion of Eric Armstrong's
Total:
Total:
3,275.00
5,000.00
8,275.00
5,000.00
3,275.00
8,275.00
CA.B Page 9 of 164
Page: 1
vchlist Voucher List Page: 2
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431476 12/9/2014 392610 WA STATE RETIREMENT SYSTEMS (Continued)
431477 12/9/2014 392610 WA STATE RETIREMENT SYSTEMS
01072772
431478 12/15/2014 022844 4LEAF INC. J1824N
431479 12/15/2014 020509 A WORKSAFE SERVICE INC
431480 12/15/2014 024435 ACCELERANT GROUP INC
431481 12/15/2014 024500 ADESA SEATTLE
431482 12/15/2014 024442 ADVANCED FIRE PROTECTION
431483 12/15/2014 111950 ALBERTSONS LLC
198953
2041
034995
REFUND
6030375100035408
001.21.521.200.23
Total Excess Compensation Benefit
001.17.558.100.23
CONSULTING SVS FOR INSPECTIONS ON GRCC
001.17.524.200.41
Total:
Total:
Total:
10, 910.23
10,910.23
12, 805.61
12,805.61
2.205.00
2,205.00
PRE EMPLOYMENT DRUG TEST #198953
001.13.516.710.41 52.00
Total : 52.00
Annual support for interface from
518.00.518.880.48
UTILITY REFUND -621 37TH ST NW
434.233.100
PERMIT FEES ON FIR14 -0191
651.237.360
Total:
Total:
Total:
1,200.00
1,200.00
704.97
704.97
622.75
622.75
SPECIALIZED REC MONDAY NIGHTYGC
001.33.574.240.31 101.88
CA.B Page 10 of 164
Page: 2
vchlist Voucher List Page: 3
12/10/2014 I:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431483 12/15/2014 111950 ALBERTSONS LLC
431484 12/15/2014 013634 ANDERSON, LOREN W.
431485 12/15/2014 024527 AR HOSPITALITY
431486 12/15/2014 002431 ARC DOCUMENT SOLUTIONS
431487 12/15/2014 114170 ARTISTIC SOLUTIONS
(Continued)
112014LEOFF
REFUND
54- 586380
54- 590154
20895
431488 12/15/2014 014036 AST, PHILIP B. 111814REIMB
SPECIALIZED REC COOKING CLUB SUPPLIES
001.33.574.240.31
LEOFF 1 DENTAL EXPENSE REIMBURSEMENT
001.98.517.210.25
GOLF - STAY & PLAY PACKAGES
001.369.810
Printing plans and specs - CP1208, The
431.00.590.100.65
Plans and specs reproduction - C512a,
430.00.590.100.69
Total:
Total:
Total:
Total:
46.25
148.13
378.25
378.25
425.00
425.00
42.56
576.97
619.53
EMPLOYEE YEARS OF SERVICE PINS
001.13.516.100.49 883.95
ADDITIONAL USE TAX
001.13.516.100.49 0.81
ADDITIONAL USE TAX
001.237.200 -0.81
Total : 883.95
DOH OperatorCert Renewal PhilipAst
430.00.534.800.49
Total:
42.00
42.00
CA.B Page 11 of 164
Page: 3
vchlist Voucher List Page: 4
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431489 12/15/2014 022014 AT PRODUCTIONS Showcall /inv
431490 12/15/2014 115160 AUBURN GYMNASTICS CENTER, INC 41684
41688
41689
41691
431491 12/15/2014 115550 AUBURN SCHOOL DIST #408 015194
431492 12/15/2014 115730 AUBURN TRAVEL FUND 3331
3333
3334
SOUND /TECH SERVICES AND RENTAL OF
001.33.575.280.45 164.25
SOUND /TECH SERVICES AND RENTAL OF
001.33.573.901.41 150.00
SOUND /TECH SERVICES AND RENTAL OF
001.33.575.280.41 600.00
Total : 914.25
TINY STARS CLASSES: -
001.33.574.240.41 203.00
GIRLS MIGHTY STARS CLASSES: -
001.33.574.240.41
MINI STARS CLASSES:
001.33.574.240.41
GIRLS BEGINNER GYMNASTICS: -
001.33.574.240.41
Total:
FACILITY USAGE FOR AROUND THE BELL
001.33.574.240.45
Total:
PER DIEM - HEATHER K, EM CONF IN SAN
001.12.525.100.43
264.00
232.00
322.00
1,021.00
300.00
300.00
224.40
PER DIEM -JOHN H, NLC CONF IN AUSTIN, TX
001.11.511.600.43 284.00
PER DIEM -LARGO W, NLC CONF IN AUSTIN, TX
CA.B Page 12 of 164
Page: 4
vchlist Voucher List Page: 5
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431492 12/15/2014 115730 AUBURN TRAVEL FUND (Continued)
431493 12/15/2014 017478 AUBURN WA SISTER CITIES ASSN
3335
3336
1006
431494 12/15/2014 011871 BARAN, MAYYA 111714REIMB
431495 12/15/2014 024507 BEARY, DANIEL
431496 12/15/2014 007253 BERGSTROM, SHANE
071250
111714REIMB
431497 12/15/2014 021981 BLUE LINE WATER INC 10824
001.11.511.600.43
PER DIEM -WAYNE 0, NLC CONF IN AUSTIN, TX
001.11.511.600.43
PER DIEM - BILL P, NLC CONF IN AUSTIN TX
001.11.511.600.43
AUBURN WA SISTER CITIES ASSOCIATION
001.12.557.200.41
REIMB SAFETY SHOES
505.00.524.500.22
Total:
Total:
Total:
284.00
284.00
355.00
1,431.40
5,000.00
5,000.00
129.37
129.37
UTILITY REFUND - 2321 55TH ST SE
432.233.100 10.80
UTILITY REFUND - 2321 55TH ST SE
433.233.100 14.53
UTILITY REFUND - 2321 55TH ST SE
434.233.100 15.29
Total: 40.62
DOH Operator Cert Renewal Shane
430.00.534.800.49
MONTLY MAINT OF WATER SYSTEM AT MARY
001.33.575.300.41
Total:
42.00
42.00
134.45
CA.B Page 13 of 164
Page: 5
vchlist Voucher List Page: 6
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431497 12/15/2014 021981 021981 BLUE LINE WATER INC (Continued) Total : 134.45
431498 12/15/2014 122520 BOARD, MURRAY 111914LEOFF
431499 12/15/2014 021032 BRINK PROPERTY MANAGEMENT
431500 12/15/2014 024438 BROCKSMITH, JAMES
431501 12/15/2014 015076 BUILDERS EXCHANGE OF WA, INC.
068167
REFUND
1043784
1043785
1043786
LEOFF 1 DENTAL EXPENSE REIMBURSEMENT
001.98.517.210.25
Total:
308.00
308.00
UTILITY REFUND - 11838 SE 323RD PL
430.233.100 76.75
UTILITY REFUND - 11838 SE 323RD PL
431.233.100 28.96
UTILITY REFUND - 11838 SE 323RD PL
432.233.100 23.54
UTILITY REFUND - 11838 SE 323RD PL
433.233.100 49.86
Total: 179.11
HANGAR #98, DAMAGE /SECURITY DEP
435.399.501
Total:
1,199.16
1,199.16
Publish project online - CP1308, BNSF
432.00.590.100.69 23.09
Publish project online - CP1308, BNSF
431.00.590.100.65 23.09
Publish project online - CP1308, BNSF
430.00.590.100.69 23.09
Publish project online - CP1308, BNSF
105.00.595.100.65 23.08
Advertisement for bids - CP1409,
432.00.590.100.65 45.00
CA.B Page 14 of 164
Page: 6
vchlist Voucher List Page: 7
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431501 12/15/2014 015076 BUILDERS EXCHANGE OF WA, INC. (Continued)
431502 12/15/2014 002262 BURKE - DARROW INC
431503 12/15/2014 024512 CALIBER RENOVATIONS LLC
431504 12/15/2014 023776 CALNAN, TERRI ANN
431505 12/15/2014 024498 CANFIELD, MARY
0928141 NV
075986
1125141NV
021628
Invoice for posting bid dots - C512A,
430.00.590.100.69
IRRIGATION WIRE PULLING FOR HOLE #1
001.33.576.600.41
Total:
Total:
108.00
245.35
1,400.32
1,400.32
UTILITY REFUND -6637 ELIZABETH LOOP SE
431.233.100 17.52
UTILITY REFUND -6637 ELIZABETH LOOP SE
432.233.100 14.24
UTILITY REFUND -6637 ELIZABETH LOOP SE
433.233.100 30.15
UTILITY REFUND -6637 ELIZABETH LOOP SE
434.233.100 13.48
Total: 75.39
First Aid Training
001.12.525.100.41
CPR/AED Training
001.12.525.100.49
Total:
70.00
70.00
140.00
UTILITY REFUND - 1004 4TH ST SE
432.233.100 8.97
UTILITY REFUND - 1004 4TH ST SE
433.233.100 9.10
UTILITY REFUND - 1004 4TH ST SE
434.233.100 13.38
CA.B Page 15 of 164
Page: 7
vchlist Voucher List Page: 8
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431505 12/15/2014 024498 024498 CANFIELD, MARY (Continued) Total : 31.45
431506 12/15/2014 013685 CAROLED ENGINEERS, INC 0138114
Water Comprehensive Update approved by
430.00.590.100.65 40, 768.78
0138117
431507 12/15/2014 131540 CASH & CARRY 178345
179847
431508 12/15/2014 022264 CAYCE & GROVE NOV2014
431509 12/15/2014 021854 CENTURY WEST ENGINEERING CORP 234599
431510 12/15/2014 370450 CENTURYLINK 121514PHONES
Water Utility Modeling Support -
430.00.534.100.41
GROCERY ITEMS FOR THE SENIOR CENTER
001.33.574.210.31
GROCERY ITEMS FOR THE SENIOR CENTER
001.33.574.210.31
PUBLIC DEFENDER SERVICES RENDERED
001.13.516.100.41
CP1221 Airport Master Plan professional
435.00.590.100.65
Total:
Total:
Total:
Total:
461.25
41,230.03
127.24
150.04
277.28
33,750.00
33,750.00
1,484.63
1,484.63
PHONE USAGE FOR NOV /DEC 2014
518.00.518.880.42 1,776.71
PHONE USAGE FOR NOV /DEC 2014
505.00.524.500.42 46.11
PHONE USAGE FOR NOV /DEC 2014
431.00.535.800.42 1,278.03
PHONE USAGE FOR NOV /DEC 2014
436.00.536.100.42 4.29
CA.B Page 16 of 164
Page: 8
vchlist Voucher List Page: 9
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431510 12/15/2014 370450 CENTURYLINK (Continued)
431511 12/15/2014 024494 CHAPMAN, MARILYN
431512 12/15/2014 115760 CITY OF AUBURN
006506
121514UTILITIES
PHONE USAGE FOR NOV /DEC 2014
434.00.537.100.42 4.28
PHONE USAGE FOR NOV /DEC 2014
430.00.534.100.42 8.57
PHONE USAGE FOR NOV /DEC 2014
550.00.548.100.42 4.28
PHONE USAGE FOR NOV /DEC 2014
430.00.534.800.42 1,328.05
PHONE USAGE FOR NOV /DEC 2014
432.00.535.900.42 448.88
PHONE USAGE FOR NOV /DEC 2014
001.33.576.680.42 327.32
Total : 5,226.52
UTILITY REFUND - 2820 V CT SE
430.233.100 16.90
UTILITY REFUND - 2820 V CT SE
431.233.100 16.79
UTILITY REFUND - 2820 V CT SE
432.233.100 13.64
UTILITY REFUND - 2820 V CT SE
433.233.100 28.89
UTILITY REFUND - 2820 V CT SE
434.233.100 5.48
Total: 81.70
WATER-SEWER-STORM: NOVEMBER 2014
505.00.524.500.47 1,867.74
WATER-SEWER-STORM: NOVEMBER 2014
001.33.576.100.47 6,567.43
WATER-SEWER-STORM: NOVEMBER 2014
001.42.542.300.47 144.72
WATER-SEWER-STORM: NOVEMBER 2014
CA.B Page 17 of 164
Page: 9
vchlist Voucher List Page: 10
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431512 12/15/2014 115760 CITY OF AUBURN
(Continued)
431513 12/15/2014 271890 CITY OF RENTON / EHD EHD /inv
431514 12/15/2014 133610 COLEMAN, SHELLEY 111014REIMB
431515 12/15/2014 007461 COMCAST 8498340162108312
431516 12/15/2014 023374 COMPUCOM SYSTEMS INC 62552802
431517 12/15/2014 016043 CONSEJO COUNSELING & REFERRAL 3RDQTR2014- GF13/1413
431.00.535.800.47 106.24
WATER-SEWER-STORM: NOVEMBER 2014
432.00.535.900.47 110.86
WATER-SEWER-STORM: NOVEMBER 2014
001.12.562.100.47 18.78
WATER-SEWER-STORM: NOVEMBER 2014
435.00.546.100.47 4,285.61
Total: 13,101.38
ELECTRONIC HOME DETENTION
001.13.512.500.41
MILEAGE TO MTG ON 11/10 IN SEATTLE
001.14.514.100.43
PAYMENT ON BEHALF OF V -NET
652.00.521.211.42
Microsoft Office 2013 Sngl MVL 1 License
518.00.518.880.49
Sales Tax
518.00.518.880.49
2014 Human Services funding for
001.12.562.100.41
Total:
Total:
Total:
Total:
Total:
4,513.00
4,513.00
31.36
31.36
281.16
281.16
7,228.80
686.73
7,915.53
2,500.00
2,500.00
CA.B Page 18 of 164
Page: 10
vchlist Voucher List Page: 11
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431518 12/15/2014 024393 COOK, KATIE & STEPHEN 052691
431519 12/15/2014 014391 COPPER FALLS RESTAURANT
1101141NV
1206141 NV
431520 12/15/2014 006015 CORRADO, JOHN 075122
431521 12/15/2014 018514 COX, DAVE SOUND /MUSIC
431522 12/15/2014 024516 CROTTS 401K TRUST, KEN 077052
431523 12/15/2014 140510 DAROUGH, DORIS G 113014LEOFF
UTILITY REFUND - 1938 62ND ST SE
431.233.100 34.89
UTILITY REFUND - 1938 62ND ST SE
432.233.100 28.34
UTILITY REFUND - 1938 62ND ST SE
433.233.100 60.05
UTILITY REFUND - 1938 62ND ST SE
434.233.100 26.84
Total: 150.12
2014 HALLOWEEN CA SCRAMBLE ON 11/1
651.237.142 1,904.69
2014 HOLIDAY CA SCRAMBLE ON 12/6
651.237.142
Total:
1,121.30
3,025.99
UTILITY REFUND - 28336 85TH AVE S
430.233.100 44.90
Total: 44.90
DIRECTORS PAY OUT FOR SOUND OF MUSIC
001.33.575.280.41 4,227.90
Total : 4,227.90
UTILITY REFUND - 29325 132ND AVE AE
432.233.100 48.71
Total: 48.71
LEOFF 1 LONG TERM CARE FOR NOVEMBER
CA.B Page 19 of 164
Page: 11
vchlist Voucher List Page: 12
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor
Invoice
Description /Account Amount
431523 12/15/2014 140510 DAROUGH, DORIS G
431524 12/15/2014 003244 DECARTERET DESIGNS, LLC
431525 12/15/2014 023402 E- BUILDER INC.
431526 12/15/2014 014081 EMBROIDERY PLUS
(Continued)
1223
17876
17906
18091
001.98.517.210.25
Total:
8,520.00
8,520.00
CAPS FOR GOLF MAINT. STAFF
001.33.576.600.22 186.79
ADDITIONAL USE TAX
001.33.576.600.22 1.55
ADDITIONAL USE TAX
001.237.200 -1.55
Total: 186.79
Travel expenses for trips 1 & 2-
518.00.518.880.64 2,029.27
Invoice 17906-
518.00.518.880.64
Total:
1,125.68
3,154.95
Sweatshirt
001.12.525.100.22 35.98
Volunteer Shirts
001.12.525.100.22 66.00
Scott Shirt
001.12.525.100.22 22.00
Vest
001.12.525.100.22 26.98
freight
001.12.525.100.22 10.46
Sales Tax
001.12.525.100.22 15.33
Total: 176.75
CA.B Page 20 of 164
Page: 12
vchlist Voucher List Page: 13
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor
Invoice
Description /Account Amount
431527 12/15/2014 009942 EMERGENCY COMMUNICATIONS
431528 12/15/2014 024495 EVERSOLE, ESTATE OF OPAL
431529 12/15/2014 152260 EXERCISE SCIENCE CENTER, INC
ECN- 018149
008337
112414/inv
431530 12/15/2014 024528 FALLON, TONI REFUND
431531 12/15/2014 010364 FCS GROUP, INC
2339 - 21411063
Annual contract for CodeRed
001.12.525.100.45
Total:
5,000.00
5,000.00
UTILITY REFUND - 3033 14TH ST SE
430.233.100 34.46
UTILITY REFUND - 3033 14TH ST SE
431.233.100 20.15
UTILITY REFUND - 3033 14TH ST SE
432.233.100 16.36
UTILITY REFUND - 3033 14TH ST SE
433.233.100 34.65
UTILITY REFUND - 3033 14TH ST SE
434.233.100 24.43
Total: 130.05
POLICE FITNESS ASSESSMENT
001.13.516.710.41
OVERPYMT ON PERMITTMP14 -0024
001.239.104
Total:
Total:
90.00
90.00
107.00
107.00
Utility Financial Programs: develope
430.00.534.100.41 790.00
Utility Financial Programs: develope
431.00.535.100.41 790.00
Utility Financial Programs: develope
432.00.535.100.41 790.00
CA.B Page 21 of 164
Page: 13
vchlist Voucher List Page: 14
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431531 12/15/2014 010364 010364 FCS GROUP, INC (Continued) Total : 2,370.00
431532 12/15/2014 020637 FEHR & PEERS ASSOCIATES, INC 96827 -12
Transportation Modeling Support,
001.32.532.200.41 745.00
431533 12/15/2014 022071 FENHAUS, SUSAN
431534 12/15/2014 161085 FIRSTAMERICAN TITLE INS CO
431535 12/15/2014 020965 FLEMINGS HOLIDAY LIGHTING
431536 12/15/2014 161410 FLEX -PLAN SERVICES, INC.
431537 12/15/2014 161980 FOSTER PEPPER PLLC
96829 -06
112214REIMB
874 - 420981160
5660
10008543
1089591
Comprehensive Transportation Plan
001.32.532.200.41
Water Ops Cert Renewal Susan Fenhaus
430.00.534.800.49
Total:
Total:
6,747.50
7,492.50
42.00
42.00
Recording Fees for Local Improvement
001.15.514.300.49 380.00
Recording fees for Stormwater Easement
001.32.532.200.41 246.00
Recording fees for Right of way Deed
001.32.532.200.41 86.00
Recording fees for Bill of Sale
001.32.532.200.41 75.00
Total: 787.00
35% of $5000 INSTALLATION PAYMENT
001.33.576.100.41
FLEX -PLAN SERVICES, INC -
001.14.514.230.41
Total:
Total:
1,916.25
1,916.25
197.10
197.10
CA.B Page 22 of 164
Page: 14
vchlist Voucher List Page: 15
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431537 12/15/2014 161980 FOSTER PEPPER PLLC (Continued)
431538 12/15/2014 023612 G &N SEPTIC TANK SERVICE
32497
431539 12/15/2014 017120 GEO- DYNAMICS 1 -10774
1 -10777
1 -10783
431540 12/15/2014 019276 GLOBAL SECURITY AND 4168376
431541 12/15/2014 017578 GOLDERASSOCIATES INC. 398136
399626
431542 12/15/2014 024497 GONTER, CEDRIC 017853
MCDC Project 2014 legal services
001.14.514.100.41
Total:
HOUSING REPAIR -- MELISSA MULLEN HELMS'
119.00.559.200.63
Total:
HOUSING REPAIR -- DEARINGERS EMERGENCY
119.00.559.200.63
1,144.00
1,144.00
2,628.00
2,628.00
352.52
HOUSING REPAIR - -DIANE WILLOUGHBY'S
119.00.559.200.63 202.58
HOUSING REPAIR -- EMERGENCY REPLACEMENT
119.00.559.200.63
SECURITY AT MARY OLSON FARM
001.33.575.300.41
WELL ONE IMPROVEMENT PROJECT -
430.00.590.100.65
FULLMER WELLFIELD IMPROVEMENTS-DESIGN-
430.00.590.100.69
Total:
Total:
Total:
4,999.99
5,555.09
179.85
179.85
10,561.25
38,730.02
49,291.27
UTILITY REFUND - 5505 ELIZABETH LOOP SE
430.233.100 31.73
CA.B Page 23 of 164
Page: 15
vchlist Voucher List Page: 16
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431542 12/15/2014 024497 GONTER, CEDRIC (Continued)
431543 12/15/2014 014890 GOODSON - MOORE, BRENDA
431544 12/15/2014 024505 GUIDETTI, LINDA
431545 12/15/2014 021673 HALL, KENNETH N
TUITION /REIM
070488
104
431546 12/15/2014 180960 HAROLDS PLUMBING 53212
UTILITY REFUND - 5505 ELIZABETH LOOP SE
431.233.100 15.21
UTILITY REFUND - 5505 ELIZABETH LOOP SE
432.233.100 12.36
UTILITY REFUND - 5505 ELIZABETH LOOP SE
433.233.100 26.19
UTILITY REFUND - 5505 ELIZABETH LOOP SE
434.233.100 18.45
Total : 103.94
TUITION REIMBURSEMENT 2014
001.13.516.100.41
Total:
2,000.00
2,000.00
UTILITY REFUND - 2325 62ND ST SE
431.233.100 56.10
UTILITY REFUND - 2325 62ND ST SE
432.233.100 45.56
UTILITY REFUND - 2325 62ND ST SE
433.233.100 96.54
UTILITY REFUND - 2325 62ND ST SE
434.233.100 68.01
Total: 266.21
SCULPTURE PURCHASE FROM DOWNTOWN
001.33.573.201.41
Total:
9,500.00
9,500.00
HOUSING REPAIR -- ROCHELLE RAMIREZ'
119.00.559.200.63 485.96
CA.B Page 24 of 164
Page: 16
vchlist Voucher List Page: 17
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431546 12/15/2014 180960 180960 HAROLDS PLUMBING (Continued) Total : 485.96
431547 12/15/2014 181230 HEAD - QUARTERS 3442 -7
PORTABLE TOILET RENTALS FOR GOLF MAINT.
001.33.576.600.45 223.50
3500 -5
PORTABLE /RENTAL OF TOILET /SINK AT MARY
001.33.575.300.45 99.00
Total: 322.50
431548 12/15/2014 024501 HINES, DAVID 056325
UTILITY REFUND - 3330 M PL SE
430.233.100 31.99
UTILITY REFUND - 3330 M PL SE
432.233.100 15.40
UTILITY REFUND - 3330 M PL SE
434.233.100 22.96
Total: 70.35
431549 12/15/2014 020830 HOLMAN, JOHN H 112214REIMB
NLC CONFERNCE IN AUSTIN, TX
001.11.511.600.43
431550 12/15/2014 183150 HUMAN RESOURCE SERVICES NW
2014 -12
UNEMPLOYMENT COMPENSATION MANAGEMENT -
501.00.517.700.41
431551 12/15/2014 183200 HUNTER, ALLEN
11222014
Water Ops Cert Renewal Allen Hunter
430.00.534.800.49
BAT Cert Renewal Allen Hunter
430.00.534.800.49
431552 12/15/2014 024510 JACOBSEN, JEFF 073149
Total:
Total:
Total:
25.78
25.78
207.00
207.00
42.00
42.00
84.00
CA.B Page 25 of 164
Page: 17
vchlist Voucher List Page: 18
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431552 12/15/2014 024510 JACOBSEN, JEFF
(Continued)
431553 12/15/2014 024522 JARBO- RECORD, CHRISTY 1852279
1852280
1852281
1852282
1852283
1852284
431554 12/15/2014 023656 JDW CONSTRUCTION
431555 12/15/2014 001398 JEWELL, JOSEPH BERNARD
51
123114/PERF
UTILITY REFUND - 29648 127TH PL SE
431.233.100 30.49
UTILITY REFUND - 29648 127TH PL SE
432.233.100 24.77
UTILITY REFUND - 29648 127TH PL SE
433.233.100 52.46
Total: 107.72
PARKS REFUND
001.347.699 12.00
PARKS REFUND
001.347.699 17.00
PARKS REFUND
001.347.699 16.00
PARKS REFUND
001.347.699 16.00
PARKS REFUND
001.347.699 4.00
PARKS REFUND
001.347.699 7.00
Total: 72.00
HOUSING REPAIR- -CONNIE HUMPHREY'S
119.00.559.200.63
NEW YEARS LUNCH ENTERTAINMENT
Total:
465.38
465.38
CA.B Page 26 of 164
Page: 18
vchlist Voucher List Page: 19
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431555 12/15/2014 001398 JEWELL, JOSEPH BERNARD (Continued)
431556 12/15/2014 018916 JOHNSON, KEVIN
CNOA CONFENCE
431557 12/15/2014 210360 K C FINANCE 11002879
50611
50613
51169
431558 12/15/2014 210360 K C FINANCE
431559 12/15/2014 019027 KALLCENTS
431560 12/15/2014 017778 KALLES PROPERTIES
2045495
E25950113014
071138
001.33.574.210.41
PAYMENT ON BEHALF OF V -NET
652.00.521.212.43
November INET service from King County
518.00.518.880.42
Storm pond cleaning project - CP1108,
432.00.590.100.65
Storm pond cleaning project - CP1108,
432.00.590.100.65
KC INTERLOCALAGREEMENT FOR WRIA 9 2014
001.98.558.100.41
3RD QTR 2014 LIQUOR PROFITS & EXCISE TAX
651.237.110
PAYMENT ON BEHALF OF V -NET
652.00.521.211.42
UTILITY REFUND - 305 PIKE ST SE #102
430.233.100
UTILITY REFUND - 305 PIKE ST SE #102
Total:
Total:
Total:
Total:
Total:
350.00
350.00
19.45
19.45
439.00
50,727.79
133,210.49
6,992.33
191,369.61
3.968.75
3,968.75
57.49
57.49
100.70
CA.B Page 27 of 164
Page: 19
vchlist Voucher List Page: 20
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431560 12/15/2014 017778 KALLES PROPERTIES (Continued)
431561 12/15/2014 016644 KEITHLY BARBER ASSOCIATES INC. 28- 1014922
431562 12/15/2014 019830 KELLER WLLIAMS REALTY
431563 12/15/2014 008671 KIWANIS CLUB OF AUBURN
066322
2118
431564 12/15/2014 002076 KOSKO, ALAN 112414LEOFF
431565 12/15/2014 018685 KPG, INC. 110214
431566 12/15/2014 015829 LAKELAND HOA 319
431.233.100 35.22
UTILITY REFUND - 305 PIKE ST SE #102
433.233.100 60.60
UTILITY REFUND - 305 PIKE ST SE #102
434.233.100 27.05
Total: 223.57
CP1015 AUB ACTIVITY CENTER - INV NO.
321.00.576.802.65
UTILITY REFUND - 1314 J ST SE
430.233.100
dues for2014 -2015 for Michael Hursh-
001.12.557.200.49
LEOFF 1 PHARMACY REIMBURSEMENT CLAIM
001.98.522.210.25
AG-C-433 37th Street NW Pre-Signal
102.00.594.420.65
Total:
Total:
Total:
Total:
Total:
172.80
172.80
40.00
40.00
570.00
570.00
2,098.79
2,098.79
1,314.33
1,314.33
JAN /FEB /MARCH NEWSLETTER
001.33.574.210.44 305.00
CA.B Page 28 of 164
Page: 20
vchlist Voucher List Page: 21
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431566 12/15/2014 015829 015829 LAKELAND HOA (Continued) Total : 305.00
431567 12/15/2014 024513 LANGEN, LARRY 076398
431568 12/15/2014 010098 LAW OFFICE OF KURT STENDER PLL 2619
2622
2623
431569 12/15/2014 024515 LEGACY CAPITAL GROUP LLC
076994
UTILITY REFUND - 3010 L ST NE
430.233.100 7.22
UTILITY REFUND - 3010 L ST NE
431.233.100 11.31
UTILITY REFUND - 3010 L ST NE
432.233.100 9.19
UTILITY REFUND - 3010 L ST NE
433.233.100 19.51
UTILITY REFUND - 3010 L ST NE
434.233.100 13.77
Total: 61.00
CONFLICTATTORNEY SERVICES RENDERED #
001.13.512.500.41 400.00
CONFLICTATTORNEY SERVICES RENDERED
001.13.512.500.41 200.00
CONFLICTATTORNEY SERVICES RENDERED
001.13.512.500.41
Total:
400.00
1,000.00
UTILITY REFUND - 809 23RD ST SE
430.233.100 103.70
UTILITY REFUND - 809 23RD ST SE
431.233.100 82.74
UTILITY REFUND - 809 23RD ST SE
432.233.100 67.34
UTILITY REFUND - 809 23RD ST SE
433.233.100 142.57
UTILITY REFUND - 809 23RD ST SE
CA.B Page 29 of 164
Page: 21
vchlist Voucher List Page: 22
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431569 12/15/2014 024515 LEGACY CAPITAL GROUP LLC (Continued)
431570 12/15/2014 023559 LEMIEUX, YON FLORA
431571 12/15/2014 012329 LUMINANCE MEDIA SERVICES
431572 12/15/2014 024439 MARSHALL, JOHN
0000002
120614A
REFUND
431573 12/15/2014 016074 MAUL FOSTER &ALONGI, INC 21776
431574 12/15/2014 231530 MCCLANE, JEFF CNOACONFERENCE
431575 12/15/2014 024508 MCGEE, LANCE & LYNETTE 071390
431576 12/15/2014 017991 MEHL, JULIE 121514PM
434.233.100
SANTA PARADE ITEMS
001.33.573.201.41
SOUND EQUIPMENT RENTAL FOR VARIOUS 2014
001.33.573.901.45
PERFORMANCE BOND DEPOSIT -
001.239.100
GR1304 CONSULTANT PROF SVS FOR
001.17.558.100.41
PAYMENT ON BEHALF OF V -NET
652.00.521.212.43
UTILITY REFUND - 418 17TH ST SE #1 B
434.233.100
Total:
Total:
Total:
Total:
Total:
Total:
Total:
27.22
423.57
309.03
309.03
405.15
405.15
22,501.00
22,501.00
4,412.88
4,412.88
175.73
175.73
81.24
81.24
GAME FARM WILDERNESS CAMPGROUND SIGN
001.33.574.220.31 22.08
CA.B Page 30 of 164
Page: 22
vchlist Voucher List Page: 23
12/10/2014 I:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431576 12/15/2014 017991 MEHL, JULIE (Continued)
431577 12/15/2014 018962 MENDOZA, TERRY
431578 12/15/2014 233000 MICROFLEX INC
431579 12/15/2014 023659 MIDVALE ELECTRIC INC
111714REIMB
00022141
4598
ICING FOR TEEN LATE NIGHT
001.33.574.240.31 8.00
PROPS AND SUPPLIES FOR THE SOUND OF
001.33.575.280.31 52.80
BIRTHDAY PARTY PACKAGE SUPPLIES
001.33.574.240.31 13.12
PIZZA FOR AUBURN YOUTH COUNCIL
001.33.574.240.31 18.47
TEEN AFTER SCHOOL ADVENTURES
001.33.574.240.31 36.13
AUBURN YOUTH COUNCIL REFRESHMENTS
001.33.574.240.31 34.71
PAINTERS TAPE FOR WILLIAM C WARREN
001.33.574.220.31 4.30
TEEN AFTER SCHOOL ADVENTURES
001.33.574.240.31 44.72
PARKING, HOLIDAY FOOD & GIFT FESTIVAL,
001.33.574.240.49 20.00
Total: 254.33
SUPPLIES FOR BENEFITS FAIR
001.13.517.900.31
Oct 2014 tax audit program
001.14.514.230.41
A ST NW RAIL XING MAINTENANCE -
001.32.532.200.41
Total:
Total:
Total:
84.04
84.04
1,440.25
1,440.25
1,241.73
1,241.73
CA.B Page 31 of 164
Page: 23
vchlist Voucher List Page: 24
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431580 12/15/2014 024517 MILHOLLAND, MICHAEL 078475
431581 12/15/2014 010342 MILLER, SARAH
112014REIMB
431582 12/15/2014 021904 MOUNTAIN STATES NETWORKING INC 3854
431583 12/15/2014 016787 MULTICARE CENTERS OF
431584 12/15/2014 242150 NEXTEL WEST CORP
92059
230388811 -084
UTILITY REFUND - 6336 PERRY AVE SE
431.233.100 18.50
UTILITY REFUND -6336 PERRY AVE SE
432.233.100 15.02
UTILITY REFUND -6336 PERRY AVE SE
433.233.100 31.83
UTILITY REFUND -6336 PERRY AVE SE
434.233.100 14.21
Total: 79.56
IAEM CONFERNCE- AIRFARE, CAR RENTAL, PER
001.12.525.100.43
Total:
800.20
800.20
Equipment for cameras /access point
518.00.518.880.35 538.20
1550 Series Pole -Mount Kit -
518.00.518.880.35 203.40
1520 Series AC Power Cord, 40 ft. N.
518.00.518.880.35 179.40
Sales Tax
518.00.518.880.35 87.50
Total : 1,008.50
POLICE PRE - EMPLOYMENT PHYSICL EXAMS -
001.13.516.710.41
AUDIOMETRIC TESTING
001.13.516.100.41
Sprint aircards Oct 14 - Nov 15, 2014
Total:
569.00
200.00
769.00
CA.B Page 32 of 164
Page: 24
vchlist Voucher List Page: 25
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431584 12/15/2014 242150 NEXTEL WEST CORP
431585 12/15/2014 024496 NHU & TRAN QUANG, DINH
431586 12/15/2014 242200 NICAISE, THOMAS
431587 12/15/2014 024441 NORTHWEST PERMIT INC
(Continued)
017193
111814REIMB
112014REIMB
REFUND
431588 12/15/2014 001897 NORTHWEST PLAYGROUND EQUIP INC 37541
001.21.521.200.42
Sprint aircards Oct 14 - Nov 15, 2014
518.00.518.880.42
Total:
39.99
126.72
166.71
UTILITY REFUND - 702 47TH ST SE
430.233.100 22.07
UTILITY REFUND - 702 47TH ST SE
431.233.100 17.62
UTILITY REFUND - 702 47TH ST SE
432.233.100 14.33
UTILITY REFUND - 702 47TH ST SE
433.233.100 30.34
UTILITY REFUND - 702 47TH ST SE
434.233.100 5.77
Total: 90.13
DOH Operator Cert Renewal Thomas Nicaise
430.00.534.800.49 42.00
BAT Cert Renewal Thomas Nicaise
430.00.534.800.49
PERMIT FEES ON MEC14 -0232
001.322.110
#LR350D Wabash Valley 32G Recycle
434.00.537.100.35
#LR350D Wabash Valley 32G Garbage
Total:
Total:
42.00
84.00
30.40
30.40
1,094.80
CA.B Page 33 of 164
Page: 25
vchlist Voucher List Page: 26
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431588 12/15/2014 001897 NORTHWEST PLAYGROUND EQUIP INC (Continued)
431589 12/15/2014 122670 OFFICEMAX CONTRACT INC 432383
432475
431590 12/15/2014 019947 PACIFIC BALLROOM DANCE 41710
431591 12/15/2014 024324 PACIFIC CIVIL & INFRASTRUCTURE
41723
14 -04/ #1
434.00.537.100.35 1,094.80
LR310 WabashLinerfor LR350D - BLACK
434.00.537.100.35 230.00
SB105 Wabash Flat Lid for LR350D - GRAY
434.00.537.100.35 437.00
SB105 Wabash Flat Lid for LR350D - BLACK
434.00.537.100.35 437.00
freight
434.00.537.100.35 874.40
Sales Tax
434.00.537.100.35 395.96
Total : 4,563.96
OFFICE SUPPLIES FOR THE MUSEUM
001.33.575.300.31 67.14
OFFICE SUPPLIES FOR THE MUSEUM
001.33.575.300.31
KIDS BALLROOM CLASSES: -
001.33.574.240.41
001.33.574.240.41
Total:
Total:
8.76
75.90
38.00
190.00
228.00
BNSF UTILITY CROSSINGS -
430.00.590.100.69 14,081.70
BNSF UTILITY CROSSINGS -
432.00.590.100.69 3,889.99
BNSF UTILITY CROSSINGS-
CA.B Page 34 of 164
Page: 26
vchlist Voucher List Page: 27
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431591 12/15/2014 024324 PACIFIC CIVIL & INFRASTRUCTURE (Continued)
431592 12/15/2014 020818 PACIFIC COAST HOME BUILDERS
077570
431593 12/15/2014 260847 PACIFIC RIM ENVIRONMENTAL, INC 41059
431594 12/15/2014 002108 PALISADES MOBILE HOME PARK
008856
431595 12/15/2014 020416 PAPA JOHN'S PIZZA S3015 -14 -1066
S3015 -14 -1067
S3015 -14 -1068
431.00.590.100.65
BNSF UTILITY CROSSINGS -
105.00.595.100.65
Total:
2,940.08
500.00
21,411.77
UTILITY REFUND - 1902 66TH ST SE
431.233.100 18.77
UTILITY REFUND - 1902 66TH ST SE
432.233.100 15.25
UTILITY REFUND - 1902 66TH ST SE
433.233.100 32.31
UTILITY REFUND - 1902 66TH ST SE
434.233.100 0.88
Total : 67.21
Hazardous Materials Testing 10204 SE
102.00.594.420.49
Total:
UTILITY REFUND - 3501 AUB WAY S #46
430.233.100
Total:
PIZZA FOR PARKS AND RECREATIONAL
001.33.574.240.31
1,500.00
1,500.00
529.15
529.15
30.61
PIZZA FOR PARKS & RECREATIONAL PROGRAMS
001.33.574.240.31 8.76
PIZZA FOR PARKS & RECREATIONAL PROGRAMS
001.33.574.240.31 17.52
CA.B Page 35 of 164
Page: 27
vchlist Voucher List Page: 28
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431595 12/15/2014 020416 PAPA JOHN'S PIZZA (Continued)
S3015 -14 -1069
PIZZA FOR PARKS & RECREATIONAL PROGRAMS
001.33.574.240.31 17.52
S3015 -14 -1070
PIZZA FOR PARKS & RECREATIONAL PROGRAMS
001.33.574.240.31 17.52
S3015 -14 -1071
PIZZA FOR PARKS & RECREATIONAL PROGRAMS
001.33.574.240.31
431596 12/15/2014 261460 PARAMETRIX INC
01 -74198
Total:
43.80
135.73
BNSF UTILITY CROSSINGS DESIGN SERVICES
430.00.590.100.69 4,000.00
BNSF UTILITY CROSSINGS DESIGN SERVICES
431.00.590.100.65 5,937.46
BNSF UTILITY CROSSINGS DESIGN SERVICES
432.00.590.100.69 4,000.00
BNSF UTILITY CROSSINGS DESIGN SERVICES
105.00.595.100.65 28,182.02
BNSF Utility Crossings Design Svcs.
430.00.590.100.69 1,937.46
BNSF Utility Crossings Design Svcs.
432.00.590.100.69 1,937.46
Total: 45,994.40
431597 12/15/2014 016025 PAULYESTER PRODUCTIONS
AAT141022
SOUND TECH SERVICES FORAUBURN AVE.
001.33.575.280.41 100.00
AAT141118
SOUND TECH SERVICES FORAUBURN AVE.
001.33.575.280.41
431598 12/15/2014 023527 PAYSENO, ROBERT 112514REIMB
Total:
250.00
350.00
CA.B Page 36 of 164
Page: 28
vchlist Voucher List Page: 29
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431598 12/15/2014 023527 PAYSENO, ROBERT (Continued)
431599 12/15/2014 023061 PENSER NORTH AMERICA INC
431600 12/15/2014 015534 PETERSON, LESLEE JO
431601 12/15/2014 262910 PHILLIPS, ROBERT S
38924
42661
101614LEOFF
112014LEOFF
431602 12/15/2014 014645 POPPLETON, KAREN D.TAYLOR
E.BISHOP
S.TINGLEY
V.KOSIN
CDL permit and knowledge fee
550.00.548.100.49 20.00
Total : 20.00
2014 MGMT FEES FOR L & 1 CLAIMS -
503.00.580.300.41
MASSAGE CLASSES AT THE SENIOR CENTER: -
001.33.574.210.41
LEOFF 1 VISION EXPENSE REIMBURSEMENT
001.98.517.210.25
LEOFF 1 MEDICAL EXPENSE REIMBURSEMENT
001.98.517.210.25
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41
FOOT CARE SERVICES AT THE SENIOR CENTER
001.33.574.210.41
Total:
Total:
Total:
Total:
1,800.00
1,800.00
124.00
124.00
209.97
25.00
234.97
5.00
5.00
15.00
20.00
45.00
CA.B Page 37 of 164
Page: 29
vchlist Voucher List Page: 30
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431603 12/15/2014 016790 R.L. ALIA COMPANY 0002952
14 -05/ #6
431604 12/15/2014 024504 RAITER, PIOTR 067502
431605 12/15/2014 011267 REDFLEX TRAFFIC SYSTEMS INC 1202141NV
8TH ST NE EMERGENCY REPAIR -
430.00.590.100.65 34,589.75
RETAINAGE
430.223.400 - 1,729.49
UTILITY PHYSICAL SITE IMPROVEMENTS -
430.00.590.100.65 15,892.41
UTILITY PHYSICAL SITE IMPROVEMENTS -
431.00.590.100.65 3,425.17
UTILITY PHYSICAL SITE IMPROVEMENTS -
432.00.590.100.65 34,204.05
SCADA UTILITY PHYSICAL SITE IMPROVEMENTS
432.00.590.100.65 6,533.80
RETAINAGE
430.223.400 - 725.68
RETAINAGE
431.223.400 - 156.40
RETAINAGE
432.223.400 - 1,860.18
Total: 90,173.43
UTILITY REFUND - 32402 58TH AVE S
430.233.100 7.30
UTILITY REFUND - 32402 58TH AVE S
432.233.100 40.79
UTILITY REFUND - 32402 58TH AVE S
434.233.100 16.42
Total: 64.51
2014 PHOTO ENFORCEMENT PROGRAM
001.21.521.200.41 56,629.12
Total : 56,629.12
CA.B Page 38 of 164
Page: 30
vchlist Voucher List Page: 31
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431606 12/15/2014 024311 REMAX PERFORMANCE PLUS 076513
431607 12/15/2014 272245 RICKERT, BARRY
431608 12/15/2014 272630 RODARTE CONSTRUCTION INC
431609 12/15/2014 019120 ROSELLE, DAVID
1116141NV
14 -061 #4
112014REIMB
431610 12/15/2014 020841 RUTHERFORD, BEVERLY GEORGIANA 111114INV
431611 12/15/2014 280505 SAM'S CLUB DIRECT 1226
1440
2656
3143
UTILITY REFUND - 1301 14TH ST NE
432.233.100
CERT 36 Instructor
001.12.525.100.41
AUBURN WAY S / M ST INTERSECTION
102.00.594.420.65
Water Op Cert Renewal David Roselle
430.00.534.800.49
CERT 36 vest embroidery
001.12.525.100.49
PANTRY ITEMS FOR THE SENIOR CENTER
001.33.574.210.31
PANTRY ITEMS FOR THE SENIOR CENTER
001.33.574.210.31
DINNER ITEMS FOR DADDY DAUGHTER DATE
001.33.573.901.31
PANTRY ITEMS FOR THE SENIOR CENTER
001.33.574.210.31
Total:
Total:
Total:
Total:
Total:
CA.B Page 39 of 164
813.73
813.73
455.00
455.00
140,687.34
140,687.34
42.00
42.00
63.00
63.00
173.19
107.78
67.63
312.33
Page: 31
vchlist Voucher List Page: 32
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431611 12/15/2014 280505 SAM'S CLUB DIRECT (Continued)
3158
431612 12/15/2014 024506 SANTOS, EMMANUEL & EMMA
431613 12/15/2014 024509 SAUVE, JONATHAN
4367
5715
6312
9433
9937
9941
070560
071993
TEEN FUND SUPPLIES
001.33.574.240.31
PANTRY ITEMS FOR THE SENIOR CENTER
001.33.574.210.31
RESALE ITEMS /SUPPLIES NEEDED FOR THE
001.33.576.680.34
CONCESSIONS FOR SOUNDS & CINEMA ON
001.33.574.240.31
FOOD ITEMS FOR SENIOR CTR DURING POWER
001.12.525.100.49
SUPPLIES FOR 10/25 EVENT - CANDY,
001.33.574.240.31
ITEMS /SUPPLIES NEEDED FOR VOLUNTEER
001.33.574.210.31
UTILITY REFUND -6127 ISACC AVE SE #H
434.233.100
Total:
Total:
32.77
80.18
178.09
106.02
18.64
490.52
112.84
1,679.99
26.15
26.15
UTILITY REFUND - 2545 24TH ST SE
430.233.100 5.42
UTILITY REFUND - 2545 24TH ST SE
432.233.100 1.92
UTILITY REFUND - 2545 24TH ST SE
434.233.100 3.88
CA.B Page 40 of 164
Page: 32
vchlist Voucher List Page: 33
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431613 12/15/2014 024509 024509 SAUVE, JONATHAN (Continued) Total : 11.22
431614 12/15/2014 280870 SCARFF MOTORS, INC R23620
R23780
R23790
R23820
R23830
R23840
R23850
New Ford Interceptor Utility unit P010B
550.00.590.100.64 27,864.00
Sales Tax
550.00.590.100.64 2,730.67
New Ford Interceptor Utility unit P021F
550.00.590.100.64 27,864.00
Sales Tax
550.00.590.100.64 2,730.67
New Ford Interceptor Utility unit P0221
550.00.590.100.64 27,864.00
Sales Tax
550.00.590.100.64 2,730.67
New Ford Interceptor Utility unit P0231
550.00.590.100.64 27,864.00
Sales Tax
550.00.590.100.64 2,730.67
New Ford Interceptor Utility unit P024J
550.00.590.100.64 27,864.00
Sales Tax
550.00.590.100.64 2,730.67
New Ford Interceptor Utility unit P0261
550.00.590.100.64 27,864.00
Sales Tax
550.00.590.100.64 2,730.67
New Ford Interceptor Utility unit P0381
550.00.590.100.64
Sales Tax
27,864.00
CA.B Page 41 of 164
Page: 33
vchlist Voucher List Page: 34
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431614 12/15/2014 280870 SCARFF MOTORS, INC (Continued)
431615 12/15/2014 281023 SCHNEIDER, RICHARD
431616 12/15/2014 019208 SCORE
431617 12/15/2014 024511 SENDEJAS, SHAWN & JULIE
110514LEOFF
1008
075035
431618 12/15/2014 016815 STAIRS, CORY CNOACONFERENCE
431619 12/15/2014 024276 STEVE JENSEN STUDIOS
ARTWORK/2014 -15
550.00.590.100.64
LEOFF 1 DENTAL EXPENSE REIMBURSEMENT
001.98.522.220.25
PAYMENT ON BEHALF OF V -NET
652.00.521.211.41
Total:
Total:
Total:
2,730.67
214,162.69
247.00
247.00
270.00
270.00
UTILITY REFUND - 2338 53RD ST SE
430.233.100 135.18
UTILITY REFUND - 2338 53RD ST SE
431.233.100 60.12
UTILITY REFUND - 2338 53RD ST SE
432.233.100 48.84
UTILITY REFUND - 2338 53RD ST SE
433.233.100 103.48
UTILITY REFUND - 2338 53RD ST SE
434.233.100 70.99
Total: 418.61
PAYMENT ON BEHALF OF V -NET
652.00.521.212.43
DOWNTOWN SCULPTURE GALLERY LOAN OF
001.33.573.201.41
Total:
Total:
46.10
46.10
1,000.00
1,000.00
CA.B Page 42 of 164
Page: 34
vchlist Voucher List Page: 35
12/10/2014 I:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431620 12/15/2014 020919 STORM LAKE GROWERS INC.
431621 12/15/2014 019125 STORYBOOK THEATER
431622 12/15/2014 024514 STRAIGHT, JASON
431623 12/15/2014 024443 STURGILL, JAMES
14 -810
122014/PERF
076902
CNOA CONFERENCE
431624 12/15/2014 015574 SURPLUS AMMO &ARMS LLC 236
431625 12/15/2014 024444 SWANSON,TROY CNOA CONFERENCE
431626 12/15/2014 120570 THE BANK OF NEW YORK MELLON 2 52 - 1 82 8896
CP1016 FENSTER LEVEE PURCHASE OF TREES
321.00.576.802.65
ELVES & THE TOYMAKER PERF ON 12/20/14
001.33.575.280.41
UTILITY REFUND - 2020 FIR ST SE
430.233.100
UTILITY REFUND - 2020 FIR ST SE
432.233.100
PAYMENT ON BEHALF OF V -NET
652.00.521.212.43
9MM LUGER 115 GRAIN FMJ-
001.21.521.200.31
PAYMENT ON BEHALF OF V -NET
652.00.521.212.43
Apr -Jun 2014 INVESTMENT TRUSTEE
001.14.514.230.41
Total:
Total:
Total:
Total:
Total:
Total:
Total:
14,876.39
14,876.39
1,500.00
1,500.00
14.53
5.23
19.76
143.73
143.73
7,303.65
7,303.65
118.27
118.27
330.00
330.00
CA.B Page 43 of 164
Page: 35
vchlist Voucher List Page: 36
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431627 12/15/2014 009656 THOMPSON SMITCH CONSULTING GRP 26308
431628 12/15/2014 012331 FOOTJOY 5951777
5951778
5951985
431629 12/15/2014 291890 TOKAY SOFTWARE
431630 12/15/2014 023191 TOP BUILDING SERVICES INC
431631 12/15/2014 024499 TURNER, CHARLES & DOROTHY
093161
32
031224
Consulting Services for November 2014-
001.98.513.100.41
Total:
GOLF CLOTHING FOR RESALE AT THE GOLF
001.33.576.680.22
11,000.00
11,000.00
433.30
GOLF CLOTHING FOR RESALE AT THE GOLF
001.33.576.680.34 1,208.35
GOLF CLOTHING FOR RESALE AT THE GOLF
001.33.576.680.34
Tokay SQL -
518.00.518.880.49
PAYMENT ON BEHALF OF V -NET
652.00.521.211.41
Total:
Total:
Total:
143.85
1,785.50
5,062.50
5,062.50
250.00
250.00
UTILITY REFUND - 10407 SE 302ND ST
430.233.100 40.56
UTILITY REFUND - 10407 SE 302ND ST
431.233.100 64.47
UTILITY REFUND - 10407 SE 302ND ST
432.233.100 52.37
UTILITY REFUND - 10407 SE 302ND ST
433.233.100 110.97
UTILITY REFUND - 10407 SE 302ND ST
CA.B Page 44 of 164
Page: 36
vchlist Voucher List Page: 37
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431631 12/15/2014 024499 TURNER, CHARLES & DOROTHY
431632 12/15/2014 024502 VALENTIN, FELICIA
(Continued)
060533
431633 12/15/2014 380240 VALLEY COMMUNICATIONS CENTER 0015399
431634 12/15/2014 023139 VALLEY ELECTRIC CO
431635 12/15/2014 024413 VALLEY MEDICAL CENTER
0015419
14 -09/ #4
013251
434.233.100
Total:
49.57
317.94
UTILITY REFUND - 131 60TH ST SE
430.233.100 9.63
UTILITY REFUND - 131 60TH ST SE
431.233.100 19.91
UTILITY REFUND - 131 60TH ST SE
432.233.100 1.45
UTILITY REFUND - 131 60TH ST SE
433.233.100 34.25
Total: 65.24
LANGUAGE LINE SEPTEMBER 2014-
001.21.521.200.41 13.43
800 MHZ RADIOS - NOVEMBER 2014-
001.21.521.100.42
8TH ST NE /104TH AVE SE INTERSECTION
102.00.594.420.65
Total:
Total:
7,524.77
7,538.20
61,636.00
61,636.00
UTILITY REFUND - 1000 AUB WAY S
430.233.100 2.16
UTILITY REFUND - 1000 AUB WAY S
431.233.100 1.15
UTILITY REFUND - 1000 AUB WAY S
432.233.100 3.04
UTILITY REFUND - 1000 AUB WAY S
CA.B Page 45 of 164
Page: 37
vchlist Voucher List Page: 38
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431635 12/15/2014 024413 VALLEY MEDICAL CENTER (Continued)
431636 12/15/2014 015073 VALLEY REGIONAL FIRE AUTHORITY MITIGATION FEES
431637 12/15/2014 024440 VANDIVER, SAM 112514REIMB
431638 12/15/2014 024503 VERESS, GABOR & BEVERLY 066572
431639 12/15/2014 111800 VERIZON WIRELESS
9735334980
431640 12/15/2014 020300 VIGIL, TED J. 121914/PERF
433.233.100
UTILITY REFUND - 1000 AUB WAY S
434.233.100
1.99
1.14
Total: 9.48
2014 IMPACT/ MITIGATION FEES
124.00.598.101.51 50,000.00
Total: 50,000.00
CDL Permit and knowledge test
550.00.548.100.49
Total:
20.00
20.00
UTILITY REFUND - 1711 3RD ST NE
430.233.100 21.50
UTILITY REFUND - 1711 3RD ST NE
431.233.100 34.16
UTILITY REFUND - 1711 3RD ST NE
432.233.100 27.75
UTILITY REFUND - 1711 3RD ST NE
433.233.100 58.80
UTILITY REFUND - 1711 3RD ST NE
434.233.100 26.32
Total: 168.53
PAYMENT ON BEHALF OF V -NET
652.00.521.211.42
ENTERTAINMENT /PERFORMANCE AT THE THEATER
Total:
696.98
696.98
CA.B Page 46 of 164
Page: 38
vchlist Voucher List Page: 39
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431640 12/15/2014 020300 VIGIL, TED J. (Continued)
431641 12/15/2014 380930 VOLSTAD, DALE
431642 12/15/2014 390750 WA CITIES INSURAUTHORITY
112614LEOFF
AU -221
431643 12/15/2014 391470 WA STATE CRIM JUSTICE TRAINING 20114301
431644 12/15/2014 391561 WA STATE DEPT AGRICULTURE 35820
36396
82905
001.33.575.280.41
LEOFF 1 VISION EXPENSE REIMBURSEMENT
001.98.522.210.25
Total:
Total:
2,500.00
2,500.00
1,037.34
1,037.34
Creating a Respectful Workplace training
430.00.534.800.49 1,320.06
Creating a Respectful Workplace training
431.00.535.800.49 659.82
Creating a Respectful Workplace training
432.00.535.900.49 1,139.88
Creating a Respectful Workplace training
001.42.542.300.49 540.12
Creating a Respectful Workplace training
550.00.548.100.49 540.12
Total : 4,200.00
TRAINING - DT CONTROL TACTICS LEVEL 1
001.21.521.200.49
TRAINING - DT CONTROL TACTICS LEVEL 1
001.21.521.210.49
Total:
K VAN /PESTICIDE LICENSE RENEWAL
001.33.576.680.49
325.00
600.00
925.00
33.00
M.COOPER/PESTICIDE LICENSE RENEWAL
001.33.576.680.49 33.00
CA.B Page 47 of 164
Page: 39
vchlist Voucher List Page: 40
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431644 12/15/2014 391561 WA STATE DEPT AGRICULTURE (Continued)
431645 12/15/2014 391530 WA STATE DEPT HEALTH NO1811
431646 12/15/2014 392040 WA STATE DEPT TRANSPORTATION RE41JA6625L024
431647 12/15/2014 002061 WAGNER, RICH 090314REIMB
110814REIMB
431648 12/15/2014 014405 WALTERS, JOANNE S.
431649 12/15/2014 006740 WASHINGTON2ADVOCATES, LLC
112614REIM
4953
431650 12/15/2014 020156 WAT, INC. AUBURNIT140827V2.2 -A
L CRACKNELUPESTICIDE LICENSE RENEWAL
001.33.576.680.49
WA State DOH Operating Permit.
430.00.534.800.49
WSDOT final inspections - C201 a, M
102.00.594.420.65
MILEAGE TO MTGS 1/8/14- 9/3/14
001.11.511.600.43
PER DIEM - VCEA/ELB MTG IN PULLMAN
001.11.511.600.43
PANTRY FOOD FOR THE SENIOR CENTER
001.33.574.210.31
Washington Advocates consultant
001.98.513.100.41
Getac tablet PC for patrol car
518.00.518.880.35
Part F -EPBCR - Expansion port - 1D/2D
Total:
Total:
Total:
Total:
Total:
Total:
33.00
99.00
204.00
204.00
26.85
26.85
175.39
46.00
221.39
722.06
722.06
7,500.00
7,500.00
2,023.30
CA.B Page 48 of 164
Page: 40
vchlist Voucher List Page: 41
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431650 12/15/2014 020156 WAT, INC. (Continued)
AU B U RN IT 140827V 2.2 -B
431651 12/15/2014 393570 WATER MANAGEMENT LABS, INC 135864
135952
136069
431652 12/15/2014 004433 WEBB, DONALD
110414LEOFF
518.00.518.880.35 476.10
Part GS310A07 - Express Care Plan -
518.00.518.880.48 99.00
Part GS310A18 -4 years Bumper to
518.00.518.880.48 271.66
freight
518.00.518.880.35 29.00
Sales Tax
518.00.518.880.35 243.98
Sales Tax
518.00.518.880.48 31.43
Part GVKF01 - Mavis Vehicle Dock &
518.00.518.880.35 516.99
Part GDC002 - LIND 12 -32V DC vehicle
518.00.518.880.35 139.49
freight
518.00.518.880.35 10.00
Sales Tax
518.00.518.880.35 63.32
Total : 3,904.27
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 336.00
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41 483.00
WATER ANALYSIS ON AN AS REQUIRED BASIS
430.00.534.800.41
LEOFF 1 DENTAL EXPENSE REIMBURSEMENT
Total:
3,488.00
4,307.00
CA.B Page 49 of 164
Page: 41
vchlist Voucher List Page: 42
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
431652 12/15/2014 004433 WEBB, DONALD (Continued)
431653 12/15/2014 024521 WELCH, BARBARA
431654 12/15/2014 023984 WELLS FARGO /RODARTE
431655 12/15/2014 324050 WESCOM COMMUNICATIONS
431656 12/15/2014 006595 WEST TIGER MT 2WAY RADIO SITE
431657 12/15/2014 005555 WGLEY, ROBERT S.
431658 12/15/2014 023895 WILCOX, DENNIS
1852278
14 -06/ #4
21914
21915
1201141NV
111914LEOFF
CNOA CONFERENCE
001.98.517.210.25
PARKS REFUND
001.347.699
AUBURN WAY S/M ST INTERSECTION
102.00.594.420.65
FACTORY REPAIR AND UPGRADE OF LASER -
001.21.521.100.48
CALIBRATION OF RADAR SMD. TUNING FORKS
001.21.521.100.48
MONTHLY(2014) RENTAL OF 2 -WAY RADIO
001.33.576.100.45
LEOFF 1 DENTAL EXPENSE REIMBURSEMENT
001.98.522.210.25
PAYMENT ON BEHALF OF V -NET
652.00.521.212.43
Total:
Total:
Total:
Total:
Total:
Total:
Total:
210.00
210.00
40.00
40.00
7,404.60
7,404.60
591.30
87.60
678.90
185.00
185.00
95.00
95.00
114.95
114.95
CA.B Page 50 of 164
Page: 42
vchlist
12/10/2014 1:35:37PM
Voucher List
City of Auburn
Page: 43
Bank code: 000
Voucher Date Vendor
431659 12/15/2014 017788 WLLIS, MARGIE K.
431660
12/15/2014 024177 WOLFE, MARY
190 Vouchers for bank code : 000
190 Vouchers in this report
Invoice
41827
41835
41974
41992
Description /Account
Amount
SILVER SNEAKERS
001.33.574.210.41
SILVER SNEAKERS
001.33.574.210.41
SILVER SNEAKERS
001.33.574.210.41
CARDIO, CLASSIC AND
CARDIO, CLASSIC AND
CARDIO, CLASSIC AND
ACRYLIC CLASSES AT THE SENIOR CENTER: -
001.33.574.210.41
Total:
243.00
135.00
243.00
621.00
150.00
Total : 150.00
Bank total : 1,340,242.96
Total vouchers : 1,340,242.96
CA.B Page 51 of 164
Page: 43
vchlist Voucher List Page: 44
12/10/2014 1:35:37PM City of Auburn
Bank code: 000
Voucher Date Vendor Invoice Description /Account Amount
I HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON
THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST
OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE
VALID AND CORRECT.
DIRECTOR OF FINANCE
WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY
COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT
VOUCHER #431473 THROUGH VOUCHER #431660 IN THE AMOUNT OF
$1,337,790.75 AND TWO WIRE TRANSFERS IN THE AMOUNT OF
$245221 ARE APPROVED THIS 15TH DAY OF DECEMBER, 2014.
CHAIR
MEMBER
MEMBER
CA.B Page 52 of 164
Page: 44
CA.0
AuBuRN ITY CAF �
\VASHENG`Or,
Agenda Subject:
Payroll Vouchers
Department:
Administration
AGENDA BILL APPROVAL FORM
Date:
December 8, 2014
Attachments: Budget Impact:
No Attachments Available $0
Administrative Recommendation:
Background Summary:
Payroll check numbers 535200 through 535233 in the amount of $859,460.56, electronic
deposit transmissions in the amount of $1,303,856.97 for a grand total of $2,163,317.53 for the
period covering November 27, 2014 to December 10, 2014
Reviewed by Council Committees:
Councilmember:
Staff: Coleman
Meeting Date: December 15, 2014 Item Number: CA.0
AUBURN * MORE THAN YOU IMAGINED Page 53 of 164
AuBuRN ITY Cdr •
\VASHENG`Or,
Agenda Subject:
Ordinance No. 6546
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Ord 6546
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Ordinance No. 6546.
Background Summary:
Because some of the fees that are proposed to be included in the fee schedule (to be
amended by resolution number 5114) are currently addressed in the city code, with
the inclusion of those fees in the fee schedule, it is appropriate for the code sections
that would otherwise have addressed those fees to be amended to reflect movement
of fees to the fee schedule. (This ordinance would not need to be adopted if those
fees were not included in the fee schedule.)
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
Staff: Heid
Item Number: ORD.A
ORD.A AUBURN * MORE THAN YOU IMAGINED Page 54 of 164
ORDINANCE NO. 6 5 4 6
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING SECTIONS
13.36.040, 13.36.230, 20.04.020, 20.04.120, 20.06.020,
20.06.100, 20.06.130 AND 20.06.180, OF THE AUBURN
CITY CODE RELATING TO THE CITY OF AUBURN FEE
SCHEDULE
WHEREAS, the City of Auburn fees are, generally, set forth in a Fee Schedule ;
and
WHEREAS, postseason the city are set forth in the fee schedule, but several
specific fees are still located in city code sections; and
WHEREAS, it would be prudent and appropriate to take some of the remaining
fees currently set forth in the city code and move those fees to the fee schedule, so that
all fees are generally found in one place; and
WHEREAS, such a change would require an Ordinance to amend the sections of
the City Code where fees were set or identified, if those fees were to be included in the
City of Auburn Fee Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section1. Amendment to City Code. That Section 13.36.040 of the
Auburn City Code be and the same hereby is amended to read as follows:
13.36.040 Franchise — Application requirements.
An applicant for an initial franchise to construct, operate, and maintain a cable
communication system within the city shall file an application in a form prescribed by the
city, accompanied by a nonrefundable franchise applicationfil- fee in the amount to be
determined by the city set forth in the City of Auburn fee Schedule.
Ordinance No. 6546
December 10, 2014
Page 1 of 8
ORD.A
Page 55 of 164
Section 2. Amendment to City Code. That Section 13.36.230 of the
Auburn City Code be and the same hereby is amended to read as follows:
13.36.230 Franchise fee.
A franchisee shall pay to the city quarterly, on or before the thirtieth day of each
January, April, July and October, in a sum
as set forth in the Auburn
Fee Schedule. Such remittances shall be accompanied by forms furnished by the city to
report detailed information as to the sources of such income. (Ord. 4625 § 2, 1993.)
Section 3. Amendment to City Code. That Section 20.04.020 of the
Auburn City Code be and the same hereby amended to read as follows:
20.04.020 Public way agreement applications.
Any person that desires a public way agreement pursuant to this title shall file an
application with the city which shall include the following information:
A. The identify of the applicant, including all affiliates of the applicant;
B. A description of the commercial utility or telecommunications services that are
or will be offered or provided by the applicant using its facilities;
C. A description of the transmission medium or transporting means that will be
used by the applicant to offer or provide such telecommunications or utility services;
D. Preliminary engineering plans, specifications and a network map of the
facilities to be located within the city all in sufficient detail to identify:
1. The location and route requested for applicant's proposed facilities;
2. The location of all overhead and underground public utility,
telecommunication, cable, water, sewer drainage and other facilities in the public way
along the proposed route;
3. The location(s), if any, for interconnection with the utility or
telecommunications facilities of other utility or telecommunications carriers, operators,
and providers; and
4. The specific trees, structures, improvements, facilities and
obstructions, if any, that applicant proposes to temporarily or permanently remove or
relocate;
E. If applicant is proposing to install aboveground and /or overhead facilities:
1. Evidence that surplus space is available for locating its utility or
telecommunications facilities on existing utility poles along the proposed route;
2. Proof of compliance with city's zoning code; and
3. Demonstrate compatibility with existing and future street illumination
systems;
F. If applicant is proposing an underground installation in existing ducts or
conduits within the public ways, information in sufficient detail to identify:
Ordinance No. 6546
December 10, 2014
Page 2 of 8
ORD.A Page 56 of 164
1. The excess capacity currently available in such ducts or conduits
before installation of applicant's utility or telecommunications facilities;
2. The excess capacity, if any, that will exist in such ducts or conduits
after installation of applicant's utility or telecommunications facilities;
3. Evidence of ownership or a right to use such ducts or conduits;
G. If applicant is proposing an underground installation within new ducts or
conduits to be constructed within the public ways:
1. The location proposed for the new ducts or conduits; and
2. The excess capacity that will exist in such ducts or conduits after
installation of applicant's utility or telecommunications facilities;
H. A preliminary construction schedule and completion date;
1. Information to establish that the applicant has obtained all other governmental
approvals and permits to construct and operate the facilities, and to offer or provide the
utility or telecommunications services, including, but not limited to, evidence that the
applicant has registered with the Washington Utilities and Transportation Commission;
J. All deposits or charges required pursuant to this title;
K. Proof of ability to meet city's bonding requirements in ACC 12.24.050 when
the applicant does not have an existing standing bond on file with the city sufficient to
cover the scope of work proposed and proof of ability to meet security requirements in
ACC 20.10.240 through 20.10.260;
L. A copy of an Auburn business license stamped and signed by the business
license clerk, as designated by the mayor; and
M. A nonrefundable application fee in the amount as set forth in the Auburn Fee
Scheduleof$500.00. (Ord. 5897 § 22, 2005; Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 4. Amendment to City Code. That Section 20.04.120 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.04.120 Renewal of public way agreements.
A provider that desires to renew its public way agreement in effect under this
chapter for an additional term not to exceed five years shall, not more than 180 days nor
less than 120 days before expiration of the public way agreement in effect, file an
application, which is determined as complete in accordance with ACC 20.04.030, with
the city for renewal which shall include the following:
A. The information required pursuant to ACC 20.04.020;
B. Any information required pursuant to the public way agreement between the
city and the grantee;
C. All deposits or charges required pursuant to this chapter; and
D. A nonrefundable application fee of $75.00 as set forth in the Auburn Fee
Schedule. (Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Ordinance No. 6546
December 10, 2014
Page 3 of 8
ORD.A Page 57 of 164
Section 5. Amendment to City Code. That Section 20.06.020 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.020 Franchise applications.
Any person who desires a telecommunications or a commercial utility franchise
pursuant to this title shall file an application with the city public works department which,
in addition to the information required by ACC 20.04.020, shall include the following:
A. Whether the applicant intends to provide cable service, video dialtone service
or other video programming service, and sufficient information to determine whether
such service is subject to cable franchising;
B. An accurate map showing the location of any existing utility or
telecommunications facilities in the city that applicant intends to use or lease so that the
city can keep track of various systems using the public way(s) to prevent interference
between the users;
C. A description of the services or facilities that the applicant will offer or make
available to the city and other public, educational and governmental institutions, if any;
D. A description of applicant's service, access and line extension policies;
E. The area or areas of the city the applicant desires to serve and an initial
schedule for build -out to the entire franchise area;
F. The applicant's intended means and methods of providing service and
whether shared use of other utility poles or conduits is envisioned;
G. All fees, deposits or charges required pursuant to this chapter;
H. Such other and further information as permitted by federal and state law as
may be requested by the city;
I. Proof of ability to meet city's bonding requirements in ACC 12.24.050 when the
applicant does not have an existing standing bond on file with the city sufficient to cover
the scope of work proposed and proof of ability to meet security requirements in ACC
20.10.240 through 20.10.260;
J. A copy of an Auburn business license stamped and signed by the business
license clerk, as designated by the mayor; and
K. A nonrefundable application fee in the amount of $2,500as set forth in the
Auburn Fee Schedule. (Ord. 5897 § 23, 2005; Ord. 5271 § 1, 1999; Ord. 5034 § 1,
1998.)
Section 6. Amendment to City Code. That Section 20.06.100 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.100 Franchise fees in addition to utility taxes.
Revenue derived directly or indirectly from sources within the city shall be subject
to applicable utility taxes as of the time of commencement of such operations.
Franchise fees shall be in addition to any utility tax, but shall be collectible only to the
extent as then allowed by law, and in no event may the combined utility tax and
Ordinance No. 6546
December 10, 2014
Page 4 of 8
ORD.A
Page 58 of 164
franchise fee exceed - - - - - - - - -the amount permitted by law. (Ord.
5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 7. Amendment to City Code. That Section 20.06.130 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.130 Renewal of franchise.
A franchisee that desires to renew its franchise under this chapter for an
additional five -year term shall, not more than 240 days nor less than 180 days before
expiration of the franchise in effect, file an application, which is determined as complete
in accordance with ACC 20.06.030, with the city for a renewal of its franchise which
shall include the following:
A. The information required pursuant to ACC 20.06.020;
B. Any information required pursuant to the franchise agreement between the city
and the franchisee;
C. All deposits or charges required pursuant to this chapter;
D. A nonrefundable application fee in the amount-of-S-540,00 as set forth in the
Auburn Fee Schedule. (Ord. 5271 § 1, 1999; Ord. 5034 § 1, 1998.)
Section 8. Amendment to City Code. That Section 20.06.180 of the
Auburn City Code be and the same hereby is amended to read as follows:
20.06.180 Compensation for use of public ways.
A. The city finds that the public ways to be used by commercial utilities and
carriers and operators in the operation of telecommunications systems within the
boundaries of the franchise are valuable public properties, acquired and maintained by
the city at great expense to its taxpayers, and that the grant of use of said public ways is
a valuable property right, without which grantees and franchisees would be required to
invest substantial capital in public way costs and acquisitions; therefore, grantees and
franchisees shall pay the city as a general compensation for the use of the public way
during each year of the term of a franchise a franchise fee as determined by city
council, not to exceed six percent of gross revenues for each quarter of each calendar
year. Franchisees shall pay the franchise fee mandated by this chapter but the city
acknowledges and understands that such amount (and any other fees, assessments, or
taxes imposed on franchisees not described in ACC 20.06.180(E)) shall appear as a
line item on the bill sent to, and shall be collected from, the subscribers; provided
further, that the compensation required from any telecommunications operator or carrier
engaged in the "telephone business," as defined in RCW 82.04.065 shall be consistent
with RCW 35.21.860.
B. Annual Franchise Fee Adjustments. The initial annual franchise fee
percentage shall be the amount permitted by law four and one half percent of gross
revenues unless and until it is further adjusted by city council. Any such adjustment
Ordinance No. 6546
December 10, 2014
Page 5of8
ORD.A
Page 59 of 164
shall occur at least 60 days before any subsequent annual anniversary date. Any
adjustment shall become effective on the subsequent annual anniversary date.
C. Quarterly Payment. Franchisees shall forward by check wire transfer an
amount equal to this quarterly payment by the fifteenth day of the second calendar
month immediately following the close of the calendar quarter for which the payment is
calculated.
D. Late Payment. In the event any quarterly payment is made after noon on the
date 10 days after the date due, franchisees shall pay a late payment penalty of the
greater of:
1. Twenty -five dollars; or
2. Simple interest at a 12 percent annual percentage rate on the total amount
past due.
EC. Fees and Compensation Not a Tax. The fees, charges and fines provided for
in this title and any compensation charged and paid for the franchisee's use of the city's
public ways, whether "fiduciary or in kind," are separate from, and additional to, any and
all federal, state, local and city taxes as may be levied, imposed or due from a
commercial utility, telecommunications carrier, operator, or provider, its customers or
subscribers or on account of the lease, sale, delivery or transmission of utility or
telecommunications services.
FD. Ruling of Unenforceability. The compensation required from any commercial
utility, telecommunications carrier, operator, or provider shall be as provided by law. In
the event any franchise fee shall be held unenforceable by a court of law which has
jurisdiction over the city, franchisees shall pay the equivalent amount paid in franchise
fees as a city utility tax which, shall be applied retroactively to time periods during which
the franchise fee was determined to be unenforceable.
GE. Quarterly Report. In order to properly determine the gross revenues received
by franchisees, the franchisee shall on the same date that each quarterly payment is
made, file with the director of finance a sworn copy of a report, in a form acceptable to
the city, in sufficient detail to itemize revenues from each of the revenue categories. The
city may, if it sees fit and at its own expense, have the books and records of franchisees
examined by a representative of said city to ascertain the correctness of the reports
agreed to be filed herein. Neither the acceptance of any payment nor any subsequent
review shall be deemed an agreement by the city that the correct payment was paid,
absent a fully authorized written release by the city on any such payments or on such
reports. Any necessary prorations shall be made in the first and last year of each term
of the franchise. Any city request for access to books and records shall be allowed by
the franchisee at reasonable times and for reasonable purposes. Such information shall
be held in strict confidence by the city as allowed by law and used only for the purpose
stated herein.
14F. Recalculation at End of Compensation Year. At the end of each calendar
year, franchisees shall recalculate the total general compensation actually due. If
additional amounts are due the city by franchisee, said amounts shall be paid by the
fifteenth day of February following the calendar year during which such amounts were
originally due. If amounts are found to be due the franchisees by the city, said amounts
Ordinance No. 6546
December 10, 2014
Page 6of8
ORD.A
Page 60 of 164
shall be credited by the fifteenth day of February during which such amounts were
originally due. Any necessary prorations will be made.
1G. Taxes are Not to Be a Credit. The compensation paid under this franchise
shall be exclusive of and in addition to all special assessments and taxes of whatever
nature which are applicable to all other persons or entities doing business within the
city, including, but not limited to, ad valorem tax, sales tax, corporate or business
occupation taxes or other taxes or fees imposed or levied by any governmental entity.
4H. Utility Tax Liability — Franchise Fees. Revenues derived directly or indirectly
from sources within the city shall be subject to applicable utility taxes as of the time of
commencement of such operations. Franchise fees shall be in addition to any utility tax,
but shall be collectible only to the extent as then allowed by law, and in no event may
the combined utility tax and franchise fee exceed six percent of gross revenues in
accordance with RCW 35.21.870. Franchise fees, if applicable, shall be levied on a
nondiscriminatory basis.
141. Rights of City. Payment of money under any franchise shall not in any way
limit or inhibit any of the privileges or rights of the city, except insofar as city's privileges
or rights are expressly limited or inhibited by the terms of a franchise.
1J. Annual Report. Franchisees shall file annually with the director of finance no
later than 90 days after the end of franchisee's fiscal year, an unaudited statement of
revenues (for that fiscal year just ended) attributable to the operations of the
franchisee's telecommunications system, within the city pursuant to the franchise
agreement. The statement shall present a detailed breakdown of gross revenues and
uncollectible accounts for the year. The city may, if it sees fit, have such report audited
by an independent certified public accountant of its choosing. If the audit reveals an
underpayment error in payment by franchisees of more than five percent, then
franchisees shall pay for the costs of the audit. If the audit reveals an error in payment
of five percent or less, the city shall pay the costs of the audit. The report will summarize
those accounts reconciled to be within the franchise area by the city's quarterly review.
MK. Circumventing Payments. Any transaction(s) which have the effect of
circumventing payment of the required franchise fees and /or evasion of payment of
franchise fees or any payments due the city under a franchise by noncollection or
nonreporting of gross revenues, bartering, or any other means which evade the actual
collection of revenues for business pursued by franchisees are prohibited.
NL. Best Rates. As allowed by applicable law, part of the compensation to the
city for the grant of any telecommunications franchise, the city shall be entitled to obtain
subscriptions, at the city's discretion, to the communications service at franchisee's
lowest comparable rate applicable to any government body or municipality of the state
of Washington. In addition, city shall be entitled to franchisee's lowest comparable rate
applicable to any governmental body or municipality of the state of Washington for
purchase and /or lease, should the city determine to purchase and /or lease, equipment
or modems applicable to government bodies or municipalities in the state of Washington
for purposes of accessing the communications service. (Ord. 5271 § 1, 1999; Ord. 5034
§ 1, 1998.)
Ordinance No. 6546
December 10, 2014
Page 7 of 8
ORD.A
Page 61 of 164
Section 9. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 10. Severabilitv. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Section 11. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED:
PASSED:
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS 0 FORM:
I B. Held, ity Attorne
Published:
Ordinance No. 6546
December 10, 2014
Page 8 of 8
ORD.A
APPROVED:
CITY OF AUBURN
NANCY BACKUS, MAYOR
Page 62 of 164
AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Ordinance No. 6547
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Ordinance No. 6547
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Ordinance No. 6547.
Background Summary:
The current provisions of the City Code provide for some fees to be identified and
treated as indicated in the code. However, there is sometimes a need for flexibility to
be provided (to the parks director) so that programs can be presented when they
might not otherwise be able to proceed. For instance, if a program has a certain
minimum number of participants, and failing to meet that number means the program
cannot go forward, it would be advantageous for the city to adjust the costs, if that will
work, to bring in more participants so that the program can move forward, so long as
the ultimate product is consistent with budgeting parameters and program needs.
Additionally, in order for the city to attract events such as a golf tournament, for
instance, it may be prudent to adjust some fees so that the program can go forward
and the city facilities can be more beneficially utilized.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
ORD.B
Staff: Heid
Item Number: ORD.B
AUBURN * MORE THAN YOU IMAGINED Page 63 of 164
ORDINANCE NO. 6 5 4 7
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
CHAPTER 3.68 OF THE AUBURN CITY CODE
RELATING TO PARKS AND RECREATION FEES
WHEREAS, the City Council previously enacted Ordinance 4406,
establishing certain Parks and Recreation fees, which Ordinance has been
subsequently amended; and,
WHEREAS, the City Council also adopted a Fee Schedule by resolution,
which allows for the fees contained therein to be updated in a more timely and
efficient manner; and,
WHEREAS, it would provide more clarity to staff and the public if all of the
fees were established in one place; i.e., the Fee Schedule; and,
WHEREAS, the Director of Parks and Recreation, with the
recommendation of the Parks Board, recommend that the Director be given,
within specific policy guidance, the authority to modify fees in order to respond to
market conditions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Chapter 3.68 of the
Auburn City Code be and the same hereby is amended to read as follows:
Chapter 3.68
CITY PARKS AND RECREATION FEES
Sections:
3.68.010 Authorization.
Ordinance No. 6547
December 3, 2014
Page 1 of 7
ORD.B Page 64 of 164
3.68.020
3.68.030
3.68.040
-•• --
Special promotional and marketing
activities.
ExclusionsWaiver of fees for individuals or groups.
Standards for sctting fccs and chargcsExperimental rates.
3.68.010 Authorization.
A, The director of parks and recreation is authorized to sct rc\asonablc fccs
charge the fees
and charges for the use of city recreation programs and facilities, including but
not limited to, classes, performances, leagues, senior center activities, buildings,
picnic shelters and ball fields as set forth the City's Fee Schedule or as published
by the Department from time to time.
B. The Director is also authorized to waive or reduce such fees, establish
experimental rates, and engage in special promotional and marketing activities
as conditioned in Sections 3.68.020 through 3.68.040 hereof. (Ord. 4406 § 1,
1990.)
3.68.020 Advertisement of fees Special promotional and marketing
activities.
A. The Director is authorized to undertake special promotional and
marketing activities for the use of departmental facilities. A waiver or reduction
from the established fees for special promotional or marketing purposes shall
comply with the following five (5) criteria:
1. The waiver or reduction of the fee shall accord with sound management
practices for municipal facilities of like character. It shall fulfill a declared
objective furthering a departmental purpose such as acquainting the public with
the facility or the service provided by the department, thereby establishing or
broadening public usage; reaching out to people who would not otherwise make
use of the facility; or securing advertising, services or other benefits from a
sponsor or those attending.
2. The promotion and the fee waiver or reduction shall appear appropriate
to the City's facility. It should avoid the appearance of a City endorsement or
approval of a private product, service, or activity; the use of public facilities for
electoral purposes prohibited by RCW 42.17A.555; or the granting of special
privileges to a particular portion of the populace.
3. The promotion and attendance under the waiver or lower charge shall
respect the use and enjoyment of the facility by people paying the established
fee. In addition, those attending under the promotion should have an opportunity
to use and enjoy the facility, without overcrowding.
4. Waivers or reduced fees shall be treated as special or extraordinary
occurrences. Their frequency and extent, in aggregate, shall not have the effect
Ordinance No. 6547
December 3, 2014
Page 2 of 7
ORD.B Page 65 of 164
of subverting the established fee schedule through a multiplicity of special rates
or by inducing the public to anticipate and defer usage of a facility in order to take
advantage of recurrent promotions.
5. The opportunity to sponsor an arrangement shall be made available to
individuals, associations, and businesses, similarly situated, on an equal basis, in
accord with and subject to the Department's policies and procedures.
B. The circumstances when special promotions and marketing conditions
are available shall be defined in the Department's policies and procedures. (Ord.
4406 § 2, 1990.)
3.68.030 Exclusions Waiver of fees for individuals or groups.
AM e
fccs arc cxcludcd from this chaptcr. A. The Director may waive or reduce an
entry, use or program fee for an organization, association, group of individuals,
or an individual, and authorize the supervisor of a facility to do so, irrespective of
any special promotion or event whenever:
1. Such a waiver vindicates a constitutional right guaranteed by the First
Amendment to the United States Constitution through its Fourteenth Amendment
or Article I, Section 3 of the Washington Constitution;
2. The user provides services or assistance to the Department in lieu of
the fee that would otherwise apply, or provides in -kind services or leaves
improvements to the facility that offset the reduced fee revenue;
3. The user is poor or infirm or is a charitable organization assisting the
poor or infirm, and charging the fee would have the effect of depriving the user or
its clients of reasonable access to the facility or of opportunity to participate in a
public event, and would cause hardship or directly reduce the assistance such
organization provides to the poor or infirm;
4. The user is an organization serving the public or the community, lacks
its own facility as a result of a calamity or other temporary distress, and the
temporary use of the City's facility would allow the organization to continue
providing service to the public or community. Such temporary use shall not
exceed 90 days without further authorization from the City Council;
5. Another government requests use of the facility for a public purpose; or
the use is granted under a reciprocal use of facilities agreement with another
municipal government;
6. Free admission to the facility furthers a departmental purpose, e.q., the
person is a volunteer for a department- sponsored or co- sponsored event,
participates in an athletic event for public spectators, or enters in connection with
a work assignment or to assist a concessionaire or as a parent or guardian to
assist the Department in the instruction or care of a minor or ward or;
B. In determining whether a fee should be waived or reduced, the Director
shall be guided by the benefit to the public and the Department when granting
the request, the frequency and amount of usage requested, the effect on and
fairness to other users, its consistency with policies underlying the fee schedule
Ordinance No. 6547
December 3, 2014
Page 3 of 7
ORD.B Page 66 of 164
and this chapter, and the consequences of denying the request. (Ord. 4406 § 3,
1990.)
3.68.040 Standards for setting fees and charges Experimental rates.
Thc setting of fccs and chargcs for thc usc of city parks and rccrcation
accordancc with thc following policics:
A. Rccreation Program Fccs.
perccnt administrativc chargc. Thc maximum administrativc charge is $10.00.
chargcd an cntry fcc to covcr part timc staff, supplics, facility usc, offi
cials /umpires and a 25 perccnt administrativc chargc.
B. Scnior Ccntcr Program Fccs.
Ma e Ma Ma a
instructor and /or college fccs, material costs, lab fccs, and field trip
ccntcr.
�. Hikc and sports tcam travel fees will be charged according to
uniforms not covcrcd by tcam sponsorships.
thc ycar, covcr thc dircct costs for food itcms, packaging supplics and mil agc
according to thc city's milcagc rcimburscmcnt policy.
cover the cost of food and bevcrage items, supplics and appropriatc
entertainment food
8. Pop machinc fccs will covcr thc cost of pop and machinc Icasc.
9. Scnior adult coffcc and movic rcfrcshmcnts will bc providcd on a
cost of coffcc and supplics ovcr thc coursc of thc ycar.
10. "Live Embers" program brochure subscription fees will cover the cost
ofof '"v'vrpctage.
4 _
1./ a
donations and fccs will bc cstablishcd by Scnior Scrviccs of Scattic /King County,
Ordinance No. 6547
December 3, 2014
Page 4 of 7
ORD.B Page 67 of 164
C. Arts and Community Event Fccs. Thc arts commission shall
on projected attendance
D. Dcvclopmcnta - D1sablcd Program Fccs. Thc fcc chargcd for
of the supply costs.
E. Facility /Equipmcnt Rcntal Fccs.
cquipmcnt to covcr cstimatcd utility, supervisory, maintcnancc and supply costs.
2. Department sponsored youth, senior, arts commission performances
maintenance fee
. . .
School District, Grccn Rivcr Community Collcgc, Auburn Jr. Football, Auburn
F. Misccllancous Fccs.
1. Nonresident Fee. Nonresidents which register for recreation programs
program fcc or $2.00, whichcver is greatcr. Drop in rccrcation programs and
tournaments are excluded from this fee.
2. Capital Improvcmcnt Fee.
usc city owncd athletic fas+4+fies; i.e., ball diamonds, soccer ficlds, football ficlds,
for Icague or tournament play.
b. A fcc will also bc chargcd to nondcpartmcnt sponsorcd Icagucs or
organizations which usc dcpartmcnt owncd facilitics, unlcss othcrwisc approvcd
c. The capital improvement fee will be five percent to /10 percent of the
cstablishcd rcgistration fcc.
3. Rcfund Fcc. A fcc may bc chargcd to individuals rcqucsting rcfunds for
G. Program Sponsorship Fees. Sponsorship may be solicited from
H. Low Income Fee Policy.
1. Gcncral Policics.
Ordinance No. 6547
December 3, 2014
Page 5 of 7
ORD.B Page 68 of 164
a. Thc applicant must qualify under the family income guidelincs
cstablishcd by thc city. Thc family incomc guidclincs will bc dctcrmincd by thc
following:
i.
Thc "Unitcd Statcs Dcpartmcnt of Agriculturc Child Nutrition Program
futurc, will bc uscd as thc basis for cstablishing the family incomc guidclincs.
on thc most currcnt quartcr.
family incomc Icvcls.
b. Any individual qualifying for a partial fcc funding Icvcl shall pay thc
c. Funding undcr this policy will only apply to Auburn parks and rccrcation
dcpartment sponsorcd activitics.
city of Auburn.
general fund.)
3. Adult Policics.
bccomcs availablc through donations from privatc sourccs.
b. An applicant ovcr 17 ycars of agc may rcceive funding for one activity a
activity rcgistration fcc and thc low incomc fcc rcduccd fcc ratc or discount prior
to participation The director is authorized to adjust a fee or charge for any
particular facility on a temporary basis of up to one calendar quarter, or for a
single season for a particular sport/activity in order to increase public attendance
or usage and the resulting revenues. Temporary rates may take the form of
special price during a special time. (Ord. 5765 § 1, 2003; Ord. 5056 § 2, 1998;
Ord. 4428 § 1, 1990; Ord. 4406 § 4, 1990.)
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Ordinance No. 6547
December 3, 2014
Page 6 of 7
ORD.B Page 69 of 164
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective date. This Ordinance shall take effect and be in
force five days from and after its passage, approval and publication as provided
by law.
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Published:
Ordinance No. 6547
December 3, 2014
Page 7 of 7
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
NANCY BACKUS
MAYOR
ORD.B Page 70 of 164
AuBuRN
Irk' OF �
\VASHENG`O
Agenda Subject:
Resolution No. 5114
Department:
City Attorney
AGENDA BILL APPROVAL FORM
Attachments:
Res 5114
Administrative Recommendation:
Date:
December 3, 2014
Budget Impact:
$0
City Council adopt Resolution No. 5114.
Background Summary:
Every year it is appropriate for the City Council to consider adjustment of fees that the
city charges for the upcoming year. The fee schedule attached includes the
proposed /recommended fee schedule changes submitted for consideration by the
department directors of the various departments that are requesting changes to the
current fee schedule. The fee schedule also adds some things that had previously not
been included in the fee schedule but should be so that there is only one place a
person needs to go to look for the schedule of fees for the City of Auburn.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember: Wales
Meeting Date: December 15, 2014
RES.A
Staff: Heid
Item Number: RES.A
AUBURN * MORE THAN YOU IMAGINED Page 71 of 164
RESOLUTION NO. 5 1 1.4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
THE CITY OF AUBURN FEE SCHEDULE TO
ADJUST FOR 2015 FEES
WHEREAS, in connection with the municipal functions and operations of
the City of Auburn, the City provides various services, a number of which entail
fees; and
WHEREAS, the City Council provided for the adoption of a Fee Schedule
with the passage of Ordinance 5707; and
WHEREAS, in the course of reviewing City fees, and in keeping with the
philosophy of setting City fees in amounts reflective of actual costs, and in further
keeping with the intent to make City fees and charges consistently accessible, it
is appropriate to review and -amend the fees and charges for City applications
and activities for which fees are charged to adjust for changes to be effective
January 2015.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. The City of Auburn Fee Schedule is hereby amended as set
forth in the attached "Exhibit A" and
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon and on January 1, 2015.
Resolution No. 5114
December 2, 2014
Page 1 of 2
RES.A Page 72 of 164
Dated and Signed this day of , 2014.
ATTEST:
Danielle E. Daskam, City Clerk
Daniel B. Heid, City At orne
Resolution No. 5114
December 2, 2014
Page 2of2
CITY OF AUBURN
NANCY BACKUS, MAYOR
RES.A Page 73 of 164
CITY OF AUBURN FEE SCHEDULE
FEES FOR CITY PERMITS, LICENSES, PUBLICATIONS, AND ACTIONS
Effective January 1, 2015
1 A. PLANNING FEES (Per Ordinance No. 5707,
Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4070, Resolution No. 4117, Resolution No. 4143, Ordinance No. 6077,
Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552,
Ordinance No. 6295, Resolution No. 4868, Resolution No. 4880, Resolution 4964,
1 Ordinance 6477, and- Resolution No. 5016 and Resolution 5114.)
1Y: Application, :Fees . Applicaticns= for' ,any' action::ielentified b!� w:shall :" ndt be: accepted' ,'fcr
filing, :unless ^otherwise` noted, ° °until the efees Vi per `the 'below schedule have been;<paid to =the'
Additional Meeting Fee (beyond the specified number)
$259 per meeting
Additional Re- submittal Fee (covers one re- submittal for all land use
actions)
$63 per re- submittal
Address Assignment
$104 per address
Administrative Use Permits (covers 1 meeting with staff after which
additional meeting fees apply)
$880
Appeal of Administrative Decision to Hearing Examiner'' 6
$1,000
Binding Site PIan2 (covers 2 meetings with staff after which additional
meeting fees apply)
$1,139 + $62 /lot
Boundary Line Adjustment':
Residential
Non - Residential (includes mixed use projects)
$518
$854
Boundary Line Elimination'
$500
Comprehensive Plan Map Amendments3 (covers 2 meetings with staff
after which additional meeting fees apply)
$2,070 (includes
rezone application fee)
Comprehensive Plan Text Amendments3 (covers 2 meetings with staff
after which additional meeting fees apply)
$1,000
Conditional Use Permits'' 6 (covers 2 meetings with staff after which
additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$1,000
$2,000
Conditional Use Permits4 — Minor Adjustment (covers 1 meeting with
staff after which additional meeting fees apply)
Residential
All Other (includes mixed use projects)
$414
$554
Critical Areas Review:
1 Please note that the City of Auburn may collect a review fee on behalf of the Valley Regional Fire Authority for
certain land use and /or environmental reviews which fee is collected in addition to the City's required fees.
2 Per Auburn City Code, a modification to an approved binding site plan shall be processed in the same manner as
the original binding site plan approval. Therefore, the specified fee shall apply to a new or modified binding site plan
approval request.
3 Fees for amendments to text or maps of the Comprehensive Plan apply only where an applicant seeks an
amendment affecting specific properties rather than the City generally or property within the City generally.
4 Per Auburn City Code, a major adjustment to an approved conditional use permit shall be processed in the same
manner as the original conditional use permit approval. Therefore, the specified fee shall apply to a new request for
conditional use permit approval or a request for a major adjustment to a previously approved conditional use permit
approval.
RES.A
Page 74 of 164
On -site monitoring & reporting (required) of wetlands & other
environmentally sensitive areas
Critical Areas Reasonable Use Determination
City review of environmental studies, plans or reports (whether
submitted with another city application or not and includes one re-
submittal)
Critical Areas Variance — administrative
Critical Areas Variance — hearing examiner'' 6
$300 /monitoring event
$259
$259 /study, plan or
report
$259
$1000
Current Use Taxation (covers 1 meeting with staff after which
additional meeting fees apply)
$800
Development Agreement — Amendment
$2,200 + $60 /lot or
dwelling unit
Downtown Urban Center Design Review (covers 1 meeting with staff
after which additional meeting fees apply)
$1,139
Environmental Review (covers 1 meeting with staff after which
additional meeting fees apply)
SEPA Checklist review' (includes City issuance of DNS, MDNS, or
DS as appropriate)
Revised or Supplemental SEPA Checklist review' (includes City
issuance of Addendum, if appropriate)
SEPA 3rd Party Review
$802 + $259 /required
study
$350 + $259 /required
study
Actual costs
Environmental Impact Statement
$802 + actual costs for
preparation of draft &
final statements
including labor,
materials, mailing &
other actual costs
relating to the drafting
& circulating of the
EIS.
Final Plats — Subdivisions (covers 2 meetings with staff after which
additional meeting fees apply and 1 re- submittal)
$1,533 + $52 /lot
Final Plats — Short Plats (covers 1 meeting with staff after which
additional meeting fees apply and 1 re- submittal)
$750 + $25 /lot
Flexible Development Alternatives Application Review (covers 1
meeting with staff after which additional meeting fees apply and 1 re-
submittal)
$1,139
Hearing Examiner — Conduct of Hearing and Preparation of Decisions
Total hourly charge for
hearing examiner plus
associated expenses
to be paid by applicant
prior to issuance of
final decision
Floodplain Development Permit
$259
5 For monitoring required over multiple years, the total monitoring fee for the required monitoring period shall be paid
prior to final plat approval or issuance of Certificate of Occupancy or release of required financial security.
The total cost for the Hearing Examiner is in addition to the relevant application fee for applications requiring a
public hearing before the Hearing Examiner (e.g. conditional use permit).
Page 1 2
RES.A
Page 75 of 164
Floodplain Habitat Impact Assessment Report Review
$250
Floodplain Habitat Mitigation Plan Review
$250
Combined Floodplain Habitat Assessment/Mitigation Plan Review
$500
City Acknowledgement Review of FEMA Flood Map Revision
Application
$100
Mining Permits (covers 3 meetings with staff after which additional
meeting fees apply)
$3,623
Miscellaneous Administrative Decisions (i.g. sign area deviation,
written interpretations, administrative variances)
$500
Multi - Family /Mixed Use Design Standards Compliance Review
(application covers 1 meeting with staff after which additional fees
apply)
$1,139
Plan Alteration or Vacations (application covers 1 meeting with staff
after which additional fees apply)
$1,000 /request
Plat Modification (application covers 1 meeting with staff after which
additional fees apply)
$1,000 /request
Preliminary Plats — Subdivisions'' s (application covers 3 meetings with
staff after which additional fees apply)
$3,000 + $120 /lot
Preliminary Plats — Short Plats' (application covers 1 meeting with staff
after which additional fees apply)
$1,449 + $60 /lot
Preliminary Site Plan Review (non -PUD) (application covers 1 meeting
with staff after which additional fees apply)
$1,035
Pre - application Meeting (application covers 1 meeting with staff after
which additional fees apply)
$259.00 — fee will be
applied towards any
related application
made w /in 6 months of
the date the pre -
application meeting
was held.
PUD — Major Adjustment' (application covers 2 meetings with staff
after which additional fees apply)
$2,558
Public Notice Boards:
2' x 4' public notice board
4' x 4' public notice board
$80
$136
Rezone (map amendment)s
$1,760
School Impact Fee Collection:9
Per Single Family Dwelling Unit
Per Multi- Family Dwelling Unit
$52
$26
Shoreline (application covers 1 meeting with staff after which additional
fees apply):
Shoreline Exemption Determination
Shoreline Conditional Use Permit6
Shoreline Substantial Development Permit6
Shoreline Variances
$215
$1,139
$1,139
$1,139
' A prior City Code amendment eliminated Planned Unit Developments (PUD). The PUD fees included herein are
applicable only to the existing previously approved PUDs.
8 Application fee covers 2 meetings with staff after which additional meeting fees apply.
9 The City collects an application fee to cover the reasonable cost of administration of the school impact fee program.
Page 13
RES.A
Page 76 of 164
Short Plat Modification (application covers 1 meeting with staff after
which additional fees apply)
$259 /requested
modification
Sign Permit10
$100
Site Plan Approval – PUD, Residential° (application covers 1 meeting
with staff after which additional fees apply)
$1,139 + $62 /lot or
unit
Site Plan Approval - PUD, Non - residential° (application covers 1
meeting with staff after which additional fees apply)
$1,139 + $62 /lot or
unit
Special Home Occupation Permits
$259
Three -Party Outside Utility Extension Agreement - Site Specific
Review (application covers 1 meeting with staff after which additional
fees apply)
$1,035.00 + plus the
City's actual costs in
performing under the
terms of the
agreement as
negotiated between
the parties
Type I Temporary Use Permit
$96 + $48 per
extension request
Type II Temporary Use Permit
$144 + $48 per
extension request
Variance' (inclusive of Special Exceptions):
Per each residence on a single family lot
All other
$259
$575
Water /Sewer Certificate' (outside of city limits for other than single-
family)
$311
Zoning Certification Letter:
Residential
Non - Residential (includes mixed use development)
$52
$104
Zoning Code Text Amendment (application covers 1 meeting with staff
after which additional fees apply)
$1,035
BOOKS `MAPS, MATERIALS ° <: (pursuant:;to =Resolution,— b 3953) -,
Comprehensive Plan
Cost of Production
Downtown Plan
Cost of Production
Downtown Plan Appendices
Cost of Production
Copies of Codes and Ordinances
Cost of Production
Maps
Cost of Production
3 ; LAND:CLEARING, GRADING° AND` FILLING. FEES` (Per „ Ordinance No:= 61'46; Resolution 1”
o.;! 4272: and °Resolu;tion, No: 4424;)=
Land Clearing:
Base Fee (for up to 1 acre)
1 to 5 acres
Over 5 acres
$311
Base Fee + $114 /acre
Base Fee + $83 /acre
Grading and Filling Fees:
Base Fee (for up to 500 cubic yards)
500 to 250,000 cubic yards
Over 250,000 cubic yards
$311
Base Fee + $0.12 /cubic yard
Base Fee + $0.02 /cubic yard
10 The City collects an application fee to cover the reasonable cost of zoning compliance review in addition to the
building permit application fee identified in Table 1 -A, below.
11 Prices for printed materials do not include any taxes.
Page 14
RES.A
Page 77 of 164
E4R-M- T. 5;: rdinance .581.9;- Resolution No.,' "3.773,
., �.�,.!,,%,... ..... , FEES p'e'r:. mane-, 57-
:.
2 Resolution 'No _3797, Resolution.No i 38'18,: Resolution No:� 3953, Resolution,�N o: 4.143,.:
gfOrdlnance No. 6:1 .6 Resolution >No: 4272'and'_Resolution, No:,44
a. Building Permit Fees: The fee for each International Building Code, International
Residential Code, Washington State Energy Code or Washington State Indoor Air Quality
Code building permit shall be as set forth in Table 1 -A, below.12
Table 1 -A BUILDING PERMIT FEES
TOTAL VALUATION
FEE
$1 00 to $500.00
$32.00
$501.00 to $2,000.00
$32.00 for the first $500.00 plus $6.00 for each additional $100 00, or fraction thereof, to and
including $2,000.00
$2,001.00 to $25,000 00
$114.00 for the first $2,000.00 plus $18.60 for each additional $1,000 00, or fraction thereof, to
and including $25,000 00
$25,001.00 to $50,000.00
$544 00 for the first $25,000 00 plus $14 00 for each additional $1,000.00, or fraction thereof, to
and including $50,000 00
$50,001.00 to $100,000.00
$903 00 for the first $50,000.00 plus $10.00 for each additional $1,000.00, or fraction thereof, to
and including $100,000.00
$100,001.00 to $500,000.00
$1,397.00 for the first $100,000.00 plus $9.00 for each additional $1,000 00, or fraction thereof, to
and including $500,000 00
$500,001.00 to $1,000,000.00
$4,912.00 for the first $500,000.00 plus $8.00 for each additional $1,000.00, or fraction thereof, to
and including $1,000,000 00
$1,000,000.00 and up
$8,769.00 for the first $1,000,000 00 plus $6 00 for each additional $1,000.00 or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours $63.00 per hour
(minimum charge — two hours)
2. Reinspection fees assessed under provisions of Section 109.4.13 .... $63 00 per hour
3. Inspections for which no fee is specifically indicated $63 00 per hour
(minimum charge — one half hour)
4. Additional plan review required by changes, additions or revisions to plans .. .. $63 00 per hour
(minimum charge — one half hour)
5. For use of outside consultants for plan checking and inspections, or both . Actual costs
FOOTNOTES:
I Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages
and fringe benefits of the employees involved.
2 Actual costs include administrative and overhead costs.
b. Mechanical Permit Fees: The fee for each permit issued under provisions of the
International Mechanical Code, International Fuel Gas Code, NFPA 54 (National Fuel Gas
Code), NFPA 58 (Liquefied Petroleum Gas Code), or the mechanical device provisions of
the International Residential Code shall be as set forth in Table 2 -A, below. For new single -
family dwellings a flat rate permit fee of $185.00 may be charged in lieu of fees as
prescribed in Table 2 -A.
Table 2 -A MECHANICAL PERMIT FEES
Permit Issuance and Heaters:
1 For the issuance of each mechanical permit ... ........ $26.00
2. For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled $9 00
Unit Fee Schedule
(Note: The following do not include permit- issuing fee.)
1. Furnaces:
12 Please note that the City of Auburn may collect a review fee for the Valley Regional Fire Authority for certain permit
applications that is collected in addition to the City's required fees.
Page 1 5
RES.A
Page 78 of 164
For the installation or relocation of forced -air or gravity -type fumace or bumer, including ducts and vents
attached to such appliance up to and including 1000,000 Btu/h (29.3kW) $18.00
For the installation or relocation of forced -air or gravity -type furnace or burner, including ducts and vents
attached to such appliance over 100,000 Btu/h (29.3kW) $22.00
For the installation or relocation of each floor furnace, including vent $18.00
For the installation or relocation of each suspended heater, recessed wall heater or floor- mounted unit heater $18.00
2. Appliance Vents:
For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit .. $9 00
3. Repairs or Additions:
For the repair of, the alteration of, or addition to each heating appliance, refrigeration unit, cooling unit,
absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation
of controls regulated by the Mechanical Code
$16.00
4. Boilers, Compressors and Absorption Systems:
For the installation or relocation of each boiler or compressor to and including 3 horsepower (10 6 kW) or each absorption
system to and including 100,000 Btu/h (29.3 kW) $18.00
For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kW) to and
including 15 horsepower (52.7 kW),or each absorption system over 100,000 Btu/h (29.3 kW) to and
including 500,000 Btu/h (146.6 kW) $31.00
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including
30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6kW) to and including
1,000,000 Btu/h (293.1kW) $41.00
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) to and
including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293 1 kW) to
and including 1,750,000 Btu/h (512.9 kW) $62.00
For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or
each absorption system over 1.750.000 Btu/h (512.9 kW) . $102.00
5. Air Handlers:
For each air handling unit to and including 10,000 cubic feet per minute (cfm) (4719 L /s), including ducts
attached thereto $12.00
Note: This fee does not apply to an air - handling unit which is a portion of a factory- assembled appliance, cooling system,
evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code.
For each air - handling unit over 10,000 cfm (4719 L /s) $22.00
6. Evaporative Coolers:
For each evaporative cooler other than a portable type $12.00
7. Ventilation and Exhaust:
For each ventilation fan connected to a single duct $9.00
For each ventilation system which is not a portion of any heating or air - conditioning system authorized by a permit $12.00
For the installation of each hood which is served by a mechanical exhaust, including the ducts for each hood $12.00
8. Incinerators:
For the installation or relocation of each domestic -type incinerator . $22.00
For the installation or relocation of each commercial or industrial -type incinerator .. $18.00
9. Miscellaneous:
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other
appliance categories or for which no other fee is listed in the table $12.00
Other Inspections and Fees:
1 Inspections outside of normal business hours, per hour (minimum charge -- two hours) $63.00
2. Reinspection fees assessed under provisions of Section 109 4 13 .... $61.003. Inspections for which no fee is specifically indicated, per hour
(minimum charge -- one -half hour) $63 00
3. Additional plan review required by changes, additions or revisions to plans or to plans for which
an initial review has been completed (minimum charge -- one -half hour) $63 00
* Or the total cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe
benefits of the employees involved.
c. Plumbing Code Permit Fees: For new single - family dwellings a flat rate permit fee of
$185.00 may be charged in lieu of fees as prescribed in Table 3 -A.
Page 1 6
RES.A
Page 79 of 164
Table 3 -A PLUMBING PERMIT FEES
Permit Issuance:
1. For issuing each permit ....
2. For issuing each supplemental permit ...
Unit Fee Schedule (in addition to items 1 and 2 above):
1. For each additional plumbing fixture on one trap or a set of fixtures on one trap
(including water, drainage piping and backflow protection therefore)
2. For each building sewer and each trailer park sewer
3. Rainwater systems - per drain (inside building) .
4. For each water heater and/or vent
5. For each industrial waste pretreatment interceptor including its trap and vent,
except kitchen -type grease interceptors functioning as fixture traps ....
6. For each installation, alteration or repair or water piping and /or water treatment, each
7. For each repair or alteration of a drainage or vent piping, each fixture ......
8. For each lawn sprinkler system on any one meter including backflow protection devices therefore
9. For atmospheric -type vacuum breakers not included in item 12.
1 to 5
over 5, each
10. For each backflow protective device other than atmospheric type vacuum breakers:
2 inch (51 mm) diameter and smaller
over 2 inch (51 mm) diameter
11. For initial installation and testing for a reclaimed water system
12. For each annual cross - connection testing of a reclaimed waster system (excluding initial
13 For each medical gas piping system serving one to five inlet(s) /outlet(s) for a specific gas
14. For each additional medical gas inlet(s) /outlet(s) ...
Other Inspections and Fees:
I. Inspections outside of normal business hours ....
2. Reinspection fee
3 Inspections for which no fee is specifically indicated
4 Additional plan review required by changes, additions or revisions to approved plans (minimum
*Per hour for each hour worked or the total hourly cost to the jurisdiction, whichever is greater
equipment, hourly wages and fringe benefits of all the employees involved.
$24.00
... ... $12.00
$9.00
$19 00
.. $9.00
$9.00
$9.00
.... $9 00
....... $9.00
$9.00
$6.00
.... $2.00
... ... $9:0933.00
$17.0041.00
...... ...
.. .. $35.00
test) $35.00
$57 00
........ $6.00
........ $63.00
........ $63 00
$63 00
charge - one -half hour) $63.00
This cost shall include supervision, overhead,
Fees: Permit fees shall be assessed in accordance with this section. Fees specified shall be
adjusted for inflation each year based upon the Seattle Consumer Price Index. Fees shall be
rounded down to nearest whole dollar.
Appeal Fees: The fee for appeals of codes adopted pursuant to ACC Chapter 15 shall be
$110.00 plus total hearing examiner costs.
Plan Review Fees: When submitted documents are required by Section 106.3 of the
Construction Administrative Code, a plan review fee shall be paid at the time of submitting the
submittal documents for plan review. Said plan review fee shall be 65 percent of the building
permit fee as shown in Table 1 -A. The plan review fees specified in this section are separate
fees from the permit fees and in addition to permit fees.
Temporary Certificate of Occupancy Fees: There shall be a fee equal to ten percent of the
building permit fee for issuance of a temporary certificate of occupancy.
' 5. -.ADMINISTRATIVE PROCEDURES`ANDAMISCELLANEOUS INSPECTIONS:- In addition to .
any, otherifees,specified inthis chapter there sha,ll:be,a.fee'schedule.for certain:.'
''administrative;'procedures no,otherw se included as >set::forth?inuthe following schedule of
..... .....
Adult Family Home Inspection
$160
Demolition, permit and inspections
Per Table 1 -A
Relocation (pre- inspection)
Per Table 1 -A
Housing Inspection
Actual City Cost, minimum $21
Change of Use
Per Table 1 -A
Sign Permits
Unless except by Ch. 18.56
ACC, the fee shall accompany
Page 17
RES.A
Page 80 of 164
B. ENGINEERING AND PUBLIC WORKS DEPARTMENT FEES
1. Transportatwiqmpa.ct; Fee Rate Schedule':. "(Per :Ordinance -N6. 5763 as (amended 6y.
;:Resolution. No . 3953, ; Ordinance: No ;:6005 Resolution No:;` 4103_ ; Resolution No:' 4424, and,
.rw•s4,�zvnsi,.'f �. ,h +� ��.- ':.!•z .Y;.�'•2.. .: �'-.:' - p'i'ej'.
esolution ;4'964fand;Resolutior► Ala- .4
:.��.. ,�,�;. ,
each application for a sign
permit. The amount of the fee
shall be based upon the value of
the sign pursuant to Table 1 -A.
6 w'RENTAL HOUSING, ''BUSINESS LICENSE::FEES Per Resolution.No., 4601-01 No:
`; 5882 ,'- 'Resolution;='Noo.;>4272, Resolution." No :.f�4424t'and:Ordinance'6477):, , = „ .
a. The fee for a license to operate rental housing
businesses in the City, as defined in Chapter 5.22 of the
Auburn City Code (ACC) shall be based on the total
number of units as follows:
One to four dwelling units
Five to 24 dwelling units
Twenty -five or more dwelling units
Communal residence
$53 /year
$106 /year
$212 /year
$150 /year
b. The fee for a license to operate rental housing businesses in the city shall be for the license
year from January 1 to December 31, and each applicant must pay the full fee for the
current license year or any portion thereof during which the applicant has engaged in the
operation of rental housing businesses.
c. The rental housing business license fee required by this chapter is in lieu of, and not in
addition to, the general business license fee required by Chapters 5.05 and 5.10 of the
Auburn City Code (ACC); provided, however, that any person required to obtain a rental
housing business license must also obtain a general business license, at no cost, pursuant
to Chapters 5.05 and 5.10 of the Auburn City Code (ACC).
d. Notwithstanding the provisions of sub - section (1) of this section, the fee for operating rental
housing facilities for any single individual, partnership, corporation or entity shall not exceed
$424.00 per license period.
For the 2010 calendar year only, rental housing business license renewals shall be valid for the
period July 1, 2010 to December 31, 2010 subject to the payment of one -half of the specified
fee. For the 2011 calendar year and subsequent calendar years, rental housing business
license renewals shall be for the period January 1 through December 31.
B. ENGINEERING AND PUBLIC WORKS DEPARTMENT FEES
1. Transportatwiqmpa.ct; Fee Rate Schedule':. "(Per :Ordinance -N6. 5763 as (amended 6y.
;:Resolution. No . 3953, ; Ordinance: No ;:6005 Resolution No:;` 4103_ ; Resolution No:' 4424, and,
.rw•s4,�zvnsi,.'f �. ,h +� ��.- ':.!•z .Y;.�'•2.. .: �'-.:' - p'i'ej'.
esolution ;4'964fand;Resolutior► Ala- .4
:.��.. ,�,�;. ,
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
industrial
General Light
Industrial
110
sf /gfa
0.97
$6436.03
-
General Heavy
Industrial
120
sf /gfa
0.68
$5- 054.74
-
Industrial Park
130
sf /gfa
0.85
$5- 645.29
-
Manufacturing
140
sf /gfa
0.73
$4.844.54
-
Mini-
Warehouse /Storage
151
sf /gfa
0.26
$1-591.49
-
Page 8
RES.A
Page 81 of 164
Land Use
ITE
Land
Use
Code
Independent
Variable
Trip
Rate
Non - Downtown Fee
Rate
Downtown Fee
Rate
Residential
Single - Family
(detached)
210
du
1.00
$3,611.363,413.48
$2,919.502,764.92
Multi - Family
23�
du
0.62
$27386,652 237.30
$1,933.191,812.21
Mobile Home
240
du
0.59
$1,718.721,611.17
$637.09597.22
Senior Housing
252'
du
0.27
$786.53737.31
-
Lodging
Hotel
310
room
0.60
$2,196.932,340.68
$2,022.521,895.95
Motel
320
room
0.47
$1,, 955. 931 833.53
-
Recreational
Movie Theater
445
seat
0.08
$162.72152.53
$120.11112.88
Health Club
493'
sf /gfa
3.53
$8:548.01
$6425.92
Institutional
Elementary School
520
student
0.15
$212.2•198.96
$157.06147.23
Middle School /Jr.
High
522
student
0.16
$359. 56337.06
$266.07249.42
High School
530
student
0.13
$490:4375.29
$296.25277.71
Church
560
sf /gfa
0.55
$2.121.99
$1.571.47
Day Care Center
565
sf /gfa
12.34
$19.2618.05
$11.2513.36
Library
590
sf /gfa
7.30
$9-689.08
$7.176.72
Medical
Hospital
610
sf /gfa
0.93
$3.873.63
$3442.94
Asst. Living,
Nursing Home
254,
620
bed
0.22
$640- 88600.77
-
Office
General Office
710,
715,
750
sf /gfa
1.49
$7.126.67
$4.844.54
Medical Office
720
sf /gfa
3.57
$13.3712.54
$998.52
Post Office
732
sf /gfa
11.22
$11.8813.95
$10.12949
Retail
Free Standing
Discount
Superstore
813
sf /gla
4.35
$6- 846.42
$5. 064.75
Free Standing
Discount Store
815
sf /gla
4.98
$9:-938.47
$186.26
Hardware /Paint
Store
816
sf /gla
4.84
$6.315.94
$494.39
Shopping Center
820
sf /gla
3.71
$5455.02
$3- 963.71
Car Sales - New
841
sf /gla
2.59
$9.929.30
$7.346.88
Page 1 9
RES.A
Page 82 of 164
Car Sales - Used
N/A
space
0.28
$1,072.021,004.93
$793.29743.65
Automobile Parts
843
sf /gla
5.98
$6:-035.65
$4.464.18
Sales
Tire Store
848
sf /gla
4.15
$6:-846.41
$5064.74
Supermarket
850
sf /gla
9.48
$13.2612.43
$9.819.20
ITE
Land
Use
Independent
Trip
Non - Downtown Fee
Downtown Fee
Land Use
Code
Variable
Rate
Rate
Rate
Convenience
851
sf /gla
52.41
$27.6525.92
$20.4619.18
Market
Home Improvement
862
sf /gla
2.33
$2.652.48
$4- :961.84
Store
Drugstore w/o
880
sf /gla
8.40
$6,986.55
$5.174.84
Drive - Through
Drugstore w/ Drive-
881
sf /gla
9.91
$8- 948.38
$6,626.20
Through
Furniture Store
890
sf /gla
0.45
$8- 380.35
$0- 280.26
Services
Drive -in Bank
912
sf /gfa
24.30
$20.1. 018.84
$11.8713.94
Quality Restaurant
931
sf /gfa
7.49
$14.8413.91
$10.9810.29
High Turnover
932
sf /gfa
9.85
$13.4412.60
$9- 949.32
Restaurant
Fast Food
933
Restaurant w/o
sf /gfa
26.15
$27.7526.01
$20.5419.25
Drive - Through
Fast Food
934
Restaurant w/
sf /gfa
32.65
$34532.48
$25.6424.04
Drive - Through
Espresso Stand w/
938
sf /gfa
75.00
$26. 5324.87
$4-9- 6318.40
Drive - Through
Auto Care Center
942
sf /gfa
3.11
$4.984.67
$5693.46
Service Station
944
vfp
13.87
$14,228.1613,337.77
$10,528.849,869.95
Service Station w/
945
vfp
13.51
$10,513.629,855.68
$7,780.087,293.21
Mini -Mart
Notes:
A. Basic trip rates are based on the ITE Trip Generation Manual, 9th Edition.
B. Impact fee rate calculation is based upon the following methodology:
- Basic Trip Rate = PM Peak Hour Trip Generation (per unit of measure)
- Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip
Fee /(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per
unit of measure)
C. For land uses not specifically identified here, trip generation rates could be derived from
ITE or a special study by the applicant.
D. sf /GFA= Square feet Gross Floor Area; sf /GLA= Square Feet Gross Leasable Area;
VFP= Vehicle Fueling Position.
E. Projects eligible for the Downtown Fee Rate are those located entirely within the boundary
identified on Figure 1.
Page I 10
RES.A
Page 83 of 164
2. Tuck = ;Dependant "Land Use Supplementary�Transportatiori iImpact.Fee: ,Rate Schedule:
(Per} Resolution`No:'_4122 and, Resolution'No:;4424.). ,_ ;,. ....
Land Use
ITE Land
Use Code
Independent
Variable
Truck Trip
Rate
Impact Fee Rate
(per sf)
Industrial
Light
Industry/Manufacturing
110, 130,
140
sf /gfa
$0.06
$0.11
Heavy Industry
120
sf /gfa
$0.04
$0.09
Retail
Shopping Center
820
sf /gla
$0.01
$0.01
Land Use
ITE Land
Use Code
Independent
Variable
Truck Trip
Rate
Impact Fee Rate (per
sf)
Car Sales
841
sf /gfa
$0.09
$0.16
Supermarket
850
sf /gfa
$0.33
$0.64
Free - Standing Discount
Store
813, 815,
861, 863,
864
sf /gfa
$0.10
$0.19
Home Improvement Store
862
sf /gfa
$0.37
$0.70
Services
Restaurant
931, 932
sf /gfa
0.63
$1.20
Fast Food Restaurant
933, 934
sf /gfa
2.87
$5.51
Notes:
A. ITE Land Use Code based on ITE Trip Generation, 9th Edition
B. Impact fee rate calculation is based upon the following methodology:
- Truck Trip Rate = Daily Truck Trip Generation (per unit of measure)
- Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of measure)
C. For land uses not specifically identified in the table, trip generation rates could be derived
from a special study by the applicant.
D. sf /gfa= square feet of gross floor area
3. 'Impact. :Fees; By,'Lan.d "Use ° - Revenue Credit' = -20 %.(Per Ordinance.,No:•;597.7,;. Resolution.
„= 3953;; andFResolution No.,:4022)=:':� „ ... '°�'� ..... ..�:� y.. ... _ ..
Land Use
Total Fire & EMS
Cost per Unit of
Development
Adjustment
(Revenue Credit) at
20%
Fire and EMS
Impact Fee per
Unit of
Development
Residential - All calculations below are per dwelling unit - Total x Number of Units
Single Family, Duplex, Mobile
Home
$362.66
$72.53
$290.13
Multi - Family
$383.09
$76.62
$306.47
Non - Residential - All calculations below are per square foot - Total x Square Feet
Hotel /Motel
$0.53
$0.11
$0.42
Hospital /Clinic
$1.05
$0.21
$0.84
Group Living
$2.63
$0.53
$2.10
Office
$0.29
$0.06
$0.23
Retail
$0.62
$0.12
$0.50
Restaurant /Bar /Lounge
$1.62
$0.32
$1.30
Industrial /Manufacturing
$0.11
$0.02
$0.09
Leisure /Outdoors
$1.08
$0.22
$0.86
Page 1 11
RES.A
Page 84 of 164
Agriculture
$0.71
$0.14
$0.57
Church
$0.38
$0.08
$0.30
Schools /Colleges
$1.07
$0.21
$0.86
Government /Public Buildings
$1.81
$0.36
$0.86
Casino
$3.78
$0.77
$3.01
Jails
$21.99
$4.40
$17.59
Facility °Extension` Fees: - %(Rer
Resolution;; =No: 3953;x: =Re °solutions=
5114)
?Ordinance`3NE 579.1 rand ' arimended -b Ordinance- `N6: 58.19,
No. 4272 '..arid- Resolution +No 4424 and ',Resolution: `No:
,..
,t :
The Facility Extension Application Fee is $552.00, plus $167.00 for each Facility (Water, Sanitary
Sewer, Storm Drainage, Street, private street and private storm systems within private streets).
Facility Extension Fees are the summation of the following categories (a +b +c +d), or $1,660.00,
whichever is greater.
a. For the combined linear footage of water, sewer, storm drainage and private storm drainage
within private streets:
The first 0 lineal feet (LF) to 1000 LF is charged at $5.50 per LF plus,
The next 1001 LF to 2500 LF is charged at $2.80 per LF plus,
Any additional over 2500 LF is charged at $1.65 per LF.
b. For the linear footage of streets and private streets:
The first 0 LF to 500 LF will be charged at $6.90 per LF plus,
The next 501 LF to 1000 LF will be charged at $4.10 per LF plus,
Any additional over 1000 LF will be charged at $1.10 per LF.
c. For non - linear extensions such as pump stations or traffic signals, the extension fee will be
determined by the City Engineer based on an estimate of the City's labor Cost associated with
the plan review, inspection, and administration of the application.
d. For that portion of the water or sewer facility located outside City Limits, but within existing
County (King or Pierce) right -of -way, an additional fee of $444.00 plus $5.00 per LF of the
combined water and sewer extension located in the existing County right -of -way applies.
Facility Extension Fees will be paid as follows:
a. Forty percent (40 %) at the time of execution of the facility extension agreement.
b. Sixty percent (60 %) upon the City's approval of the construction drawings and prior to the
start of construction.
Additional Review:
a 3`d review prior to plan approval will require an additional
Each additional plan reviews beyond
fee of $512.00 be paid at the time of the additional review submittal. If the review requires more
then 8 hours of staff time to complete an additional fee of $64.00 per hour will be charged and
must be paid prior to plan approval.
or revisions to plans during construction will
Additional plan review required by changes, additions
require an additional fee of $256.00 be paid at the time the additional review is submitted and
prior to any review being completed. If the review requires more thenthan 4 hours of staff time to
complete an additional fee of $64.00 per hour will be charged and must be paid prior to plan
approval.
Page 12
RES.A
Page 85 of 164
5. Right= ofrWay;UseRermit Fees: ( Per; >Ordinance:`No ; 61p25), :,• f s
Type A — Banner
$30.00
Type B — Short Term
$60.00
Type C — Long Term
$100 for the 1st year / $30 for each additional
year
Type D — Hauling
$100.00 + estimated staff time @ $50 per
hour
Street Closure — Type B or C
$90.00
Sidewalk Closure — Type B or C
$60.00
Parking Closure — Type B or C
$60.00
6. Franchise A • reements: Per Ordinance No. 6545 and Resolution No. 5114
Application /Renewal Application Fee (ACC
$5,000.00 Nonrefundable Initial Fee + plus
13.36.040, ACC 20.06.120, ACC 20.06.130)
the City's actual costs incurred in excess of
$5,000.00 Initial Fee is due at time of
application any additional costs beyond the
initial fee is due prior to the effective date of
the agreement.
Annual Administration Fee (ACC 20.04.170)
Actual City Costs
Annual CATV Franchise Fee (ACC 13.36.230)
5% of Gross Revenue for the prior three
months.
Other Annual Franchise Fee (ACC 20.06.100)
Statutorily Permissible Percent of Gross
Revenue
w
7 1'Public.Wa : A• reements. Per Ordinance No: g650:Resolutionlno.51.14 <;; :` ,' -` : .:, .
Application /Renewal Application Fee (ACC
$5,000.00 nonrefundable Initial Fee + plus
20.04.020, ACC 20.04.120)
the City's actual costs incurred in excess of
$5,000.00. Initial Fee is due at time of
application any additional costs beyond the
initial fee is due prior to the effective date of
the agreement.
Annual Fee (ACC 20.04.170)
Actua l City Costs
4143 ion No..
x68 'Se' Ri ht- of Wav " Vaations.(Per:Resoluton N e41 3 and Resoluti
., b514) •
Street and Alley VacationApplication Fee
$7591,500.00
Land Value Compensation
Per ACC 12.48.085
:,Utility: System Development``Fees (Per_)rdinance.No:
No :: X3,79'7;` °Resolution '''No,' ::3953,,-_:Resolution
x° Resoluti6n-'No.-:5114.)_> For'allrutilities a "charge
5819. and' - amended tby'Resolution.
`'Noif 4272 fond 'Resolution 0)::,'4424 'arid,
it lieu of ?assessmentyor payback;eharg es :May. ;
line-being , :connected, :to. - ># = "`=-
Abe: applicable :for•the::proportionalshare of; ; the .utility,
Page 113
RES.A
Page 86 of 164
a. Water Utility: Connection fees are comprised of a Water Service Installation Permit Fee and
the System Development Charge as follows:
Meter
Size
(In Inches)
Water Service Installation Permit Fee
System
Development
Charge (SDC)
Existing Water
Service & Meter Box*
Water Service & Meter Box Installed by City **
Paved Street
Unpaved Street
'/< or less
$212.04290.00
$2,175.002.250.00#
Actual
$2,424.00
Cost$1,170.00
1
$280. 00350.00
$2,380.002,450.00#
Actual
$4,048.00
Cost$1475.00
1 -1/2
$450.00550.00
$3,210.003,350.00#
Actual
$8,072.00
Cost$2,305.00
2
$g60,00680.00
$3.488-003,600.00#
Actual
$12,920.00
Cost$2,588.00
3
Actual Cost
Actual Cost
Actual Cost-
$24,240.00
4
Actual Cost
Actual Cost
Actual Cost
$40,408.00
6
Actual Cost
Actual Cost
Actual Cost
$80,792.00
8
Actual Cost
Actual Cost
Actual Cost
$129,280.00
10
Actual Cost
Actual Cost
Actual Cost
$135,971.00
*Installation of a water meter done by the City and the service either already exists or has been
installed by the developer.
* *Installation of the entire water service is done by the City.
#If meter installation or retrofit involves installation of a fire sprinkler line, fee is Actual Cost.
b. Sanitary Sewer Utility: Connection fees are comprised of a Permit Fee and the System
Development Charge as follows:
Type
Permit Fee
System
Development
Charge (SDC)*
Existing Sewer
Stub
New Service
Line Required
Single Family Parcel
$88.00
$155.00
$850.00 Per Parcel
Other Parcels
$88.00
$155.00
$850.00 Per RCE **
Side sewer repair on private
property
$62.00
Side sewer repair in right -of -way
$105.00
*Except that for multifamily residential units with separate water meters for each family unit, the
sewer utility systems development charge will be calculated as one RCE per family unit.
** RCE, Residential Customer Equivalent - an RCE shall be as defined by the King County
Department of Natural Resources.
In addition to City sanitary sewer connection fees, there shall be a sanitary sewer connection fee
(King County Capacity Charge) imposed by King County to pay Capital Improvement fees to King
County per the King County Rate Schedule.
c. Storm Drainage Utility: (Per Resolution No. 4566)
Connection fees are comprised of a Permit Fee and the System Development Charge as follows:
SYSTEM DEVELOPMENT CHARGE (SDC)
Type
System Development Charge (SDC)
Single Family Residence & Duplexes (on
Individual Parcels)
$1,162.00 per Parcel
Other Parcels
$1,162.00 per ESU*
Page 1 14
RES.A
Page 87 of 164
*ESU, Equivalent Service Unit - A configuration of development of impervious surfaces estimated to
contribute an amount of runoff to the City's storm drainage system which is approximately equal to
that created by the average single family residential parcel. One ESU is considered equal to 2,600
square feet of parcel coverage by impervious surfaces. Per ACC 13.48.010.
When calculating the total SDC, a credit will be applied for the existing impervious area (New total SDC
minus calculated SDC for existing impervious area using the new definition of impervious surface as given
in ACC 13.41.010).
STORM PERMIT FEE
Permit Level **
Permit Fee
Level 1
$210.00
Level 2
$400.00
Level 3
Base Fee + the Cumulative Additional Fees as indicated below:
Base Fee = $1,440.00 for up to 10,000 SF of disturbed area
Cumulative Additional Fee #1 = Base Fee + $400.00 for 10,001 SF up to 43,560 SF (1
Acre) of disturbed area
Cumulative Additional Fee #2 = Cumulative Additional Fee #1 + $100.00 per Acre for
each additional disturbed Acre over 1 Acre
* *Permit levels are determined as follows:
• Level 1 permits are for all projects that are not located in a Critical Area and add or replace less than
2,000 square feet of impervious surface area; and /or disturb less than 7,000 square feet of land.
• Level 2 permits are for all projects that add or replace 2,000 to 4,999 square feet of impervious surface
area; or disturb 7,000 square feet or more of land.
• Level 3 permits are for all projects that add 5,000 square feet or more of impervious surface area, or
convert 3/4 acres or more of native vegetation to lawn /landscaped area, or convert 2.5 acres or more of
native vegetation to pasture, or the new plus replaced impervious surface area is 5,000 square feet or
more and the value of improvements exceeds 50% of the assessed value of existing improvements.
410.,; OtheruUtility Fees `(Per Ordinance�;_No. 15819,. °Ordinance No 5944,x. Resolution;No., 3797,
Resolution *No. 3953 'a Resolution No ° 4424 and `Resolution No 51 :44:) `., -
Fire Service Line Permit (< 3 -inch fire service line)
$135.00
Hydrant Meter Permit and Inspection Fee
$238.00
Hydrant Meter Monthly Rate
$31.0044.85
$3140
Hydrant-Weekly-Rate
Fire Hydrant Meter Wrench — Refundable Deposit
$0038.00
Meter RPBGA, Valve, Wrench Valve
$1,449.001 965.00
Deposit — Hydrant with and and
$181.00
Water Main Extension Purity Test Fee
Water Meter Test Fee, 2" or less
$217.00
Water Meter Test Fee, greater than 2"
At Actual Cost
Storm Drainage Repair Permit — Private System on Private Property
$31.00
Storm Drainage Repair Permit — System in Public Right -of- Way /Easement
$57.00
Payback Administration Fees: (per Ordinance No. 5954)
Application Fee
Processing Fee
Area of Special Benefit Analysis
$500.00
$1,000.00
$500.00
Page 115
RES.A
Page 88 of 164
Transaction /Collection Fee
Outside Professional Services
$300.00
Time & Materials
91':1:' Construction :Permits:: (Per; Ordinance'= No.'°` 5817,x' Resolution "No : 3953, Resolution.- No: '
t&'tiM' _9 �h:'... . +•$,.. a ., Ark
... v . .. .ate .. ...
='4272�= andResolutign::No.. 4;424. ,:..5. °,�� ". , . _ . , -�' °r
Basic Fee (BF)
$150.00
Hourly Inspection Rate (HIR):
Normal Business Hours
After Hours (includes weeknights, weekends, and holidays and will
be charged at the after hours HIR x the duration of the work
$52.00
$80.00
For Excavation Type Work:
Length of Excavation (feet)
31 — 100 feet of excavation length
101 — 250 feet of excavation length
251 — 500 feet of excavation length
501 — 750 feet of excavation length
751 — 1000 feet of excavation length
Additional Fee (AF)
$52.00
$155.00
$259.00
$362.00
$466.00
Fee Calculation:
Permit Fee = BF + AF (for the appropriate length of excavation)
If the excavation exceeds 1,000 linear feet
Permit Fee = BF + $466.00 + (HIR x (length of excavation — 1000/100)
For Non - Excavation Type Work: This work includes any work in the public right -of -way that is not
covered by any other permits and includes such things as overhead utility work, geotechnical
borings, horizontal directional drilling and vault installation.
Permit Fee = BF + (HIR x Permit Duration in Days)
In Lieu of Fee: In lieu of the above standard rates, the city engineer or his /her designee may
calculate the fee based upon current labor rates for administrative and inspection staff after
developing an estimate of staff effort involved. For projects that are expected to involve
significantly more than 1,000 feet of street excavation or when the scope or duration cannot be
accurately estimated, the city engineer may establish a deposit account to manage permitee
deposits in advance of permit issuance for reimbursing actual labor costs of administering the
permit. Such deposit accounts will not be interest bearing and will be closed at the end of the
permitted work when a final accounting of the permit administration cost shall be calculated and a
final bill or credit issued to the permitee.
1-01:2:, Memorial =:Sign Prog'rem:.(Per QOrdinance No.,.�;6137, and O`rdinance'No:;'6149),., , z .
Memorial Sign
$150.00
(1
�"3:Special :Permits: ;(Per., .Ordinance No.;�,5817=, .and- :,'amended-.'Uy,, Resolution' No. •'3953;
'
. Resol ubon.�No:P.,42724andaResolution °No.<4.424: ; ' . ,
Permit Type
Base Fee
Additional Per Linear Foot
Sidewalk
$54.00
$1.10 /foot for each foot over 25 linear
feet
Residential Driveway
$54.00
$1.65 /foot for each foot over 20 linear
feet*
Commercial Driveway
$107.00
$2.20 /foot for each foot over 48 linear
feet*
*Driveway widths are based on the width of the driveway apron in the right -of -way.
Page 116
RES.A
Page 89 of 164
.-421'4.:.,Steeet, PaplackAgreenienti,yper,Ort.liriar3CO:No: 63.19 and R esolutiOiL o'":4624)-:.
Application Fee
$500.00
Processing Fee
$1,000.00
Assessment Reimbursement Area Analysis
$1,000.00
Transaction/Collection Fee
$300.00
Outside Professional Services (when needed)
Time and Materials
C. ANIMAL LICENSING FEES AND PENALTIES (Per Resolution No. 4868):
D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270,
Resolution No. 4414, Resolution 4734, Resolution No. 4880, and Resolution No. 5016, and
Resolution No. 5114)
Type
Comments
Cost
Juvenile
8 weeks to 6 months of age
$15
Altered
Unaltered
Proof of spa /neuter required
Proof that pet is altered and proof that owner is 62 years of
age or older consistent with ACC 13.24 is required.
$30
$60
$15
Senior
Disabled
Proof that pet is altered and proof of disability required
$15
Service Animal
Re lacement Ta
With a signed statement, on the City Form, indicating that the
owner of the animal has a disability and that the animal is a
service animal, no license fee shall be char ed b the Cit .
Oti:altii:',;,,:-''','?
$0
$5
ai iate'Paliiithif ,
Days Past Expiration
Type
Additional Cost
45-90
Late Fee
$15
91-135
Late Fee
$20
136-364
Late Fee
$30
365 or more
Late Fee
$30 + prior year's license fee
D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance
No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797,
Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270,
Resolution No. 4414, Resolution 4734, Resolution No. 4880, and Resolution No. 5016, and
Resolution No. 5114)
Page 117
RES.A
Page 90 of 164
Lease Type:
Open Single
$186.24192.00
Open Twin
Closed R-2
$217A2222.00
Closed R-9 & 10
$289.51304.00
Outside Tiedowns
$408759417.00
Storage Rows 3-8
$63.9668.00
Storage Units (185 sq. ft. — Buildings 9,10)
Storage Units (298 sq. ft.)
$146786112.00
Storage Units (380 sq. ft. — Buildings 9,10)
$9676999.00
$116.77120.00
$118.96152.00
The West End Hangars located on Hangar rows
9 and 10 have an additional 298 square feet
Page 117
RES.A
Page 90 of 164
each. There shall be an additional $4- 00.00110.00 —per month surcharge for
the additional
space.
A security surcharge of $5.00 per month is charged, in addition to the base monthly rental fees
provided in this section, for each tie -down, each hangar door and each storage rental area,
which security surcharge fees are to be used for the provision of increased security at the
Auburn Municipal Airport (approved by Ordinance No. 5500 on January 16, 2001). For the
purposes hereof, each tie -down consists of the structures /facilities necessary to accommodate
one (1) regular sized Tight aircraft. Furthermore, the hangar doors to which the security
surcharge applies includes all hangars located at the Auburn Municipal Airport, including those
hangars built on land owned by the City but leased to private parties, and those hangars owned
in a condominium type ownership.
The above lease and security surcharge amounts are subject to applicable leasehold taxes,
which shall be paid by the tenant. The total charges, including the above lease rates plus lease
hold tax and surcharge shall be reflected in monthly billing rates. Tenants shall be given notice
as required by Ordinance or lease agreements. The Airport Lease rates shall be effective
January 1, 2014.
Payments. Payments are due on the first of each month, past due as of the 5th and late as of
the 15th. Payments not received by the 15th incur a $10.00 late fee. Payments not received
after 30 days from the due date incur an additional $25.00 delinquency fee.
Automatic gate electronic cards. One automatic gate electronic card will be issued to each
City rental tenant free of charge. Any additional
electronic cards requested by a tenant are
subject to a $25.00 non refundable fee. A $15.00
fee refund applies to all serviceable returned
cards. An additional $25.00 replacement fee will
be assessed against the tenant for all lost or
damaged electronic cards. All electronic cards
lease expiration.
must be returned to the airport at the time of
Each lease shall include an initial payment of first and last months' rent plus a damage deposit
in the amount of two times the monthly base rate. Each lease agreement shall also include
terms that authorize the city to apply the damage deposit to outstanding charges on termination.
2 Daily;: Transient Parkin` overni ht +b• yi < ,
Tie Down
$5
Open "T'
$25
Enclosed Hangar
$35
3. Base Parking Fee -` Designated Spaces ° `a •
A base vehicle parking fee of $52-5054.00 per month
per designated space is charged. There
are ten designated spaces available on a first come
basis for pilots to park or store a vehicle for
an extended period of time. All airport rules and regulations apply. A Vehicle Storage Permit
must be completed and appropriate fees paid. The storage of vehicles is for convenience for
the users of the Auburn Airport and is month -to- month.
j
- - - ! ! - - - .. - - - - - - -
.. . .. - - ... - - - . . ... - - - - - - - - _
. • - - - - - -- - -- -- '
- ''-
- - - - - - - - . . - - e-. - - . .- - - -- --- --e -
Additional =`Air` iiit Fees - °J d :
Gate Cards (each lease gets one card at no charge. Additional cards cost
$25
$25.00_ A $15.00 refund applies to all serviceable returned
cards.)
Aeronautical Business License (includes listing
of your business on airport
$250
Page 118
RES.A
Page 91 of 164
signs and airport webpage.)
V'''''.'':.'Z''.'''''''
Hangar Waitlist Fee
$50
E. POLICE DEPARTMENT FEES (Per Ordinance No. 5715 amended by Ordinance No. 6216,
5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4117, Resolution No.
4272, Resolution No. 4424, Ordinance 6216, Ordinance 6276, Resolution No. 4552L—an4
Resolution No. 5016, and Resolution No. 5114. False Alarm fees per Ordinance No. 6216
amended by Ordinance Nos. 6252 and 6345.))
:- '''',:7,W, '''''.:1k..e..:',1',Y.K: - • ' '.'Aiii*I'A. '..".-7,'::' '''lr''''1.7:11::k":::$
V'''''.'':.'Z''.'''''''
Police Report/Collision Report (fee not charged where
requested by victim or party involved)
$13.25
Visa Letter
$510.00
Fingerprinting Fees (fee not charged where taking of
fingerprints is required by city)
$15/card
Laminated Concealed Pistol License
$3.50
Annual Alarm Registration Fees:
Residential
Commercial
Residential Low Income Senior Citizen/Disabled Citizen
Late Registration Fee
$24
$24
$12
$25
Auburn Security Alarm License
Late License Fee
Reinstatement Fee
$10/each registered alarm user to
a maximum of $100 annually
$25
$100 plus $10/permitted user
False Alarm Service Fees
Burglar False Alarm Service Fee*
Robbery, Panic and Burglary Crime in Progress False
Alarm Fee*
Supplemental Fee for Non-permitted Alarm System,
each alarm
Fee for false alarm caused by Monitoring Company or
Alarm Installation Company employee
First Dispatch Report during time of suspension
Each dispatch thereafter
Late Fee
Appeals
*The alarm administrator will waive the first false alarm fee
following the installation of an alarm system at a particular
address.
$100
$200
$200
$100
$100
$25
$25
$25
Page 1 19
RES.A
Page 92 of 164
F. CITY CLERK FEES (Per Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797,
Resolution No. 4244,a194-Resolution No. 5016, and Resolution No. 5114.)
Ti
Fees for public records — collection
Non-certified copies of public records
Non certified color copies (letter and legal sized)
Non certified color copies (11x17)
Certified copies of public records
Non certified copies of public records where a search or
documentation is required
Scanning paper copies to PDF
CD duplication
DVD duplication
Fees for Auburn City Code book and supplements
Copy of Auburn City Code book (with latest supplement)
Supplements to the Auburn City Code book
Page I 20
$0.15 per page plus postage
$0,55-par-page
$1.10 per page
$4,00-5.00 per page plus
copying fees
$,1.00 for 1 page and $2.00
eash-a€1ditional-page
$0.15 per page
$5.00 per disk
$10.00 per disk
$100 per code book
$11 per copy
RES.A Page 93 of 164
G. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No. 3953,
Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272
Resolution No. 4424, Resolution No. 4552, Resolution No. 4675,_Resolution 4778 and
Resolution No. 4880, and Resolution 5114.)
,-::',,::',3:,,A A-,,,,..'':, '-•,,i,W,'',,:,hiji.-,--?.'1;i,', ,:.:! TYi5lei'::4..1417,,,,:i;,.:!,,,,-,,;:41..A,, :;',:,,„,,:e:,,-
i'c ,j':,1. ,,,, Fees
Graves
Section 9A and 9B
$2,395
All other adult graves
$2,495$2,595
Child's Place
$1,995
Double Depth (includes 2 burial spaces /2 liners)
$2495$2,295
Section 9A and 9B (Quads and Upright monument plots)
$300
Section 9B (Dry river bed area Block 41APlaza Estates)
$47390$4,490
each
$3,995$4,995
$4,-995-$9,995
each
Ground Cremation Plots
Centennial Um Garden (single)
$645—$995
Centennial Um Garden (double)
$1,295$1,895
Section 9 Upright Section Um Plots (up to 4 urns)
$3,195
Niches
Mausoleum (top rows available only) - single
$695
SQL-D-GLI-T
SOL-D-01J-T
Centennial Columbarium II (1 or 2 urns) - Row 3 Middle
$1,795
Centennial Columbarium II (1 or 2 urns) - Row 4 Bottom
$-17845$1,995
$1,695
$1,795
Chapel of Memories - Interior Niches* Range From
12 x 12 Single
$2,195 - $3,595
12 x 18 Double
$3,295 - $5,995
12 x 24 Family (up to 3 urns)
$6,895 - $8,295
*The above niche prices include one bud vase per niche.
Inurnment will be $395,00---$495,00$595.00 per occasion. See
guidelines for additional pertinent information. A single inscription
on the glass front is $175.00 $195.00$225.00 plus tax. Urn's to
be purchased separately.
Chapel of Memories - Exterior Niches*
Rows 4, 5, & 6
$2,695
Rows 2 & 3
$2,295
Rows 1, 7, & 8
$1,895
*If the niche (external) is to be used as a double niche, the
inurnment, inscription and tax will be due when a second urn is
placed. (Row 1 is the bottom row)
OVERTIME WILL BE CHARGED AT $150.00 $175.00 PER HOUR AFTER
4:30 P.M., MONDAY
THROUGH FRIDAY. THE SATURDAY SERVICE CHARGE IS $59-5,00—$69-5,00$795.00
FOR FULL
INTERMENT AND $325.00 $395.00 FOR CREMATION SERVICES.
Extended Land Use
$495
Memorial Plaque - $175 additional for inscription + tax
$295
Services
"Chapel of Memories" rental for services
$1 -95$245
Page 21
RES.A
Page 94 of 164
Opening and Closing – Ground Burials
LinerNault
Children's Place
Opening and Closing – Cremation
ForestWalk
Cremation Plot
$1,195 $1,295
$295
$495 --- $595$695
Niche •- •
$495 —$595
_ _ _ _ _ _ _ _ _ _
Opening Closing Entombment $175 $1951
$395$895
and –
Inscription + tax
$225
Vault Installation + tax
$395$595
Marker Services
Flat Grass:
Setting Fee + tax
$295
Resetting Fee + tax
$150
New Inspection Fee for outside sales
$459$175
Upright
Setting Fee + tax
$42 -5$475
Resetting Fee
$325
Vase Setting Fee + tax
$45
Recording Fee
$100
Overtime Charge – per hour
$175
Saturday Service Fee
Full Interment
$595 -- $695$795
Cremation
$325–$395
Materials
Flower Vases: (prices include vase setting fee)
Standard
$425$150
Deluxe Cast Zinc (gray or bronze zinc)
1175195
Deluxe Wall (brass)
$175$195
Liners: Concrete Liner + tax
$595
--$695
Mountain View Vault (+ installation fee & tax)
$795 -- $995$1,295
Double Depth + tax
$895
Infant + tax
* *as required
Urn Encasement + tax
$495$225
Vault Installation + tax
$395 --$495
Forestwalk Informal Cremation Garden
Single 3' Single Ground Plot
$695.995$1,295
-- - - ''': - •e •
SOLD —OUT
- - -- _ e. e
Double 4' Double Ground Plot
$2,195 - $3,995
Wishing Well Scattering
$295
Biodegradable Urn
$125 + tax
Add for 2nd Inurnment
$495$595
Granite Memorials Start At
$295'395 + tax
Add for 2nd Marker Inscription
$495$225 + tax
Page 1 22
RES.A
Page 95 of 164
H. PARKS AND RECREATION (Per Resolution No. 3797 and amended by Resolution No.
3953, Resolution No. 4117, Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276,
Resolution No. 4552, Resolution No. 4880, and Resolution No. 5016.)
Les Gove Building
Resident
Non - Resident
3 hour minimum
Seven days a week 9 a.m. - 11 p.m.
$20 /hour
$25 /hour
Parks, Arts & Recreation Administration Building
Resident
Non - Resident
3 hour minimum
Friday 5:30 - 11 p.m.; Saturday and Sunday 9 a.m. - 11 p.m.
$40 /hour
$50 /hour
Basic Kitchen
$25
$25
Gymnasium (athletics practice, birthday parties, etc.)
$30 /hour
+ Hourly Facility
Attendant Fee
When Required
$40 /hour
+ Hourly Facility
Attendant Fee
When Required
Gymnasium (tournaments, trade shows, fairs, etc.)
$60 /hour
+ Hourly Facility
Attendant Fee
When Required
$75 /hour
+ Hourly Facility
Attendant Fee
When Required
Damage Deposit
$300
$300
Optional Cleaning Fee
$275
$275
Senior Activity Center
Resident
Non - Resident
Full Facility (includes basic kitchen use)
Available Friday evenings, Saturday and Sunday. Tables and
chairs for up to 200 people max. 3 hr. minimum, 5:30 -11 p.m.
(Friday eve.); 5 hr. minimum, 9 a.m. -11 p.m.(weekend)
Additional cleanup time is available after 11 p.m.
$80 /hour
$100 /hour
Rental Package Friday night & Saturday: 4 hours Friday and
up to 12 hours of active use on Saturday
$1,200
$1,500
Rental Package Full Day Saturday or Full Day Sunday: up to
12 hours of active use on either day
$1,000
$1,300
Millennium Rooms
Friday only, 3 hour minimum, 5:30 - 11 p.m., 63 people per
room maximum, 3 rooms available; weekend options available
within 30 days or less
$30 /hour
+ Hourly Facility
Attendant Fee
When Required
$40 /hour
+ Hourly Facility
Attendant Fee
When Required
Weese & Rotary Rooms
Monday — Friday, 2 hour minimum, 5:30 - 11 p.m., 40 people
per room maximum; weekend options available within 30 days
or less
$20 /hour
+ Hourly Facility
Attendant Fee
When Required
$25 /hour
+ Hourly Facility
Attendant Fee
When Required
*Additional Cleanup time available 11:00 p.m. — midnight
$80
$100
Damage & Cleaning Deposit (for Full Facility and Millennium
room rentals) without alcohol
$300
$300
Damage & Cleaning Deposit (for Full Facility and Millennium
room rentals) with alcohol ($1,000,000 excess liability
insurance required)
$500
$500
Optional cleaning fee (fee required with use of alcohol in
facility)
$275
$275
Commercial kitchen and /or use of dishes, tableware, pots, etc.
$50
$50
Page 1 23
RES.A
Page 96 of 164
Basic Kitchen
$25
$25
William C. Warren Building
Resident
Non - Resident
3 hour minimum
Seven days a week 9 a.m. - 11 p.m.
$40 /hour
$50 /hour
Baseball /Softball /Grass Fields
(Reservations made in 1.5 hour increments)
Resident
Non - Resident
Youth
$10/1.5 hour
$13/1.5 hour
Adult
$23/1.5 hour
$30/1.5 hour
Field Lights
$30/1.5 hour
$30/1.5 hour
Field Maintenance
$30 per field
$30 per field
Baseball /Softball/ Fastpitch Tournaments
(Reservations made for 1 or 2 day tournaments)
1 Day
2 Day
Youth
$700
$1,000
Adult
$900
$1,300
Field Lights
$30/1.5 hour
$30/1.5 hour
Synthetic Turf Fields
(Reservations made in 1.5 hour increments)
Resident
Non - Resident
Youth
$45/1.5 hour
$60/1.5 hour
Adult
$60/1.5 hour
$75/1.5 hour
Field Lights
$30/1.5 hour
$30/1.5 hour
Game Farm Wilderness Park Campgrounds
Resident
Non - Resident
Daily, Open year round
7 nights maximum
$25 /night
$25 /night
Game Farm Wilderness Park Day Camp Area
Resident
Non - Resident
Daylight hours, April 1 - October 15
Minimum Rental: 1 day
$75 /day
$50 Non Profit
Picnic Shelters
Game Farm Park
Single quadrant (max: 25)
Monday — Friday
Saturday - Sunday
Full day
Mon -Sun (Full Shelter) 1 -99
Mon -Sun (Full Shelter) 100 -199
Mon -Sun (Full Shelter) 200+ (must also rent
amphitheater)
Amphitheater
Isaac Evans Park
Lea Hill Park
Roegner Park
Game Farm Wilderness Park
Les Gove Park
Sunset Park
Mon -Sun Single Quadrant (max: 25)
Mon -Sun (Full Shelter) 1 -99
Mon -Sun (Full Shelter) 100 -199
Mon -Sun (Full Shelter) 200+
Auburn residents Non - residents
Half Day* Full Day* Half Day* Full Day*
$30 $50 $40 $65
N/A N/A N/A N/A
$120 $200 $150 $250
$180 $300 $225 $375
N/A $375 N/A $475
$75 $125 $100 $175
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$60 $100 $75 $125
$30 $50 $40 $65
$120 $200 $150 $250
$180 $300 $225 $375
NA $375 NA $475
Rental Rate Schedule for Auburn Ave Theater
Resident Non - Resident
Page 124
RES.A
Page 97 of 164
Weekdays Mon -Thur
$170.00
$200.00215.00
Weekend Days (Fri., Sat., and Sun.)
$270.00
$320:-00340.00
Damage deposit. The terms and conditions for full
or partial refund of deposit apply to approval of
Check -Out List, including theater, equipment plot
restoration.
$300.00
$300.00
Hourly commercial rate for meetings
2 hour min. for "4 -wal" only of lobby, auditorium,
and stage
$35 /hr
$3545/hr
Equipment not included: Use of any theatrical
equipment additional charge
$30 /hr
$0040/hr
$1,000,000 excess liability insurance required
Upon request
Upon request
Cleaning Fee
$1- 00700130.00
$1- 00.00130.00
Rental Rate Schedule for Commercial Filming
Resident
Non - Resident
Permit Fee
$50
Still Photography /Training and Industrial Films, etc
$50 per 1/2 day
$100 per day
Broadcast, Film, TV, Commercial, etc.
$75 per 1/2 day
$150 per day
Electricity/Water Access, Park Maintenance Staff,
Vehicle Access
Hourly staff cost
Damage Deposit
$100
Impact Fees:
Park Impact Fees
$3,500.00 per residential dwelling unit
Page 125
RES.A Page 98 of 164
1. MULTIMEDIA DUPLICATION (Per Resolution No. 3953 and Resolution No. 4552.)
^oY i.r tiC,y ?S: Y��� t.::i .u�.,�%4 °iyrl ,{� 4y: ..;ry. :'SS.se
i_sa.. fS _- .YS ✓'i: - �A_:.. - _ i. T:
DVD Copy
$10.00 per disk
CD Copy
$5.00 per disk
Page 126
RES.A Page 99 of 164
J. INFORMATION SERVICES AND GIS13 (Per Resolution No. 4272, Ordinance 6276,
Resolution No. 4552, and Resolution No.4593 .) Much of the City's geographic data is available
for sale per the prices below plus Washington State sales tax. A signed public records request
form is required. Most public records requests can be completed within seven to ten business
days and will be delivered in ESRI Shapefile format without Metadata.
Product v: . w > ; : .. r:'. "4° ..,
,Cost`
Maps
Existing Map
Custom Maps (any non - existing map)
$5.00 + tax
$50.00 per hour14 + tax
Data
Digital Data Requests
$50.00 per hour15 + tax
Miscellaneous
CD -Rom
All other requests for data or information not specifically listed
$5.00 + tax
$50.00 per hour + tax
13 Hourly charge to complete any of the below (one hour minimum charge).
14 Hourly charge includes the cost of processing and providing custom map requests.
15 Hourly charge includes the cost of processing and providing digital data requests.
Page 127
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DI.A
AuBuRN ITY Cdr •
wAs - IENGTo
Agenda Subject:
Ordinance No. 6545
Department:
Public Works
AGENDA BILL APPROVAL FORM
Attachments:
Ordinance No. 6545
Administrative Recommendation:
Date:
December 11, 2014
Budget Impact:
$0
Public Works Committee recommend that City Council introduces and adopts
Ordinance No. 6545.
Background Summary:
Ordinance No. 6545 authorizes provides for revision to Auburn City Code Chapter
3.12, Public Contracts. The ordinance includes modifications to contract authorities
and processes as discussed with the City Council during the consideration of the
Council Study Session format. In addition, these revisions provide clarification of the
various bid processes available to the City for completion of public work and their
requirements.
Staff recommendations during the previous council committee discussions were as
follows:
1. Match the various competitive bid limit authorities to the amounts as allowed by
current RCW's and any future revisions of the RCW's.
2. Provide for the authority for award of construction contracts by the Director or
his /her designee to be in line with State competitive bid limits for projects
included in the approved budget. (Competitive bidding is currently required for
any public work over $40,000.00 for single trade and $65,000.00 for multiple
trade.)
Other modifications included in this ordinance include removing requirements on small
works contracting procedures that were above and beyond that required by State law.
Reviewed by Council Committees:
Finance, Public Works
Councilmember: Osborne
Meeting Date: December 15, 2014
Staff: Gaub
Item Number: DI.A
AUBURN * MORE THAN YOU IMAGINED Page 101 of 164
DI.A
AUBURN * MORE THAN YOU IMAGINED Page 102 of 164
ORDINANCE NO. 6 5 4 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AMENDING CHAPTER 3.12
OF THE CITY CODE RELATING TO PUBLIC CONTRACTS
WHEREAS, the current provisions of the Auburn City Code provide for
procedures and requirements related to public contracting; and
WHEREAS, many of these procedures and requirements date back to times
when state statutes provided markedly different requirements; and
WHEREAS, many of these state statutes have been modified from what the City
Code calls for, and now provide for requirements more favorable to city contracting
needs; and
WHEREAS, It would be appropriate to amend the City Code sections to
accommodate the statutory revisions and updated bid limits; and
WHEREAS, with any revisions, it would be advantageous to make the processes
as flexible as would be permitted under state law and to accommodate contracting
needs that fall below the level of required competitive bidding; and
WHEREAS, it would also be advantageous to allow department director
discretion to address the award of bids falling below competitive bid requirements so as
to allow work projects to commence in a more timely fashion.
Ordinance No. 6545
December 11, 2014
Page 1
DI.A Page 103 of 164
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows
Section 1. Amendment to City Code. Chapter 3.12 of the City Code is
amended to read as follows:
Chapter 3.12
PUBLIC CONTRACTS
Sections:
3.12.010 Definitions.
3.12.0113.12.020 _ - _ _ _ . - - - •• - - - _ _ - = Bid solicitation.
3.12.020 Advcrtising proccdurcs.
3.12.030 Bid opening.
3.12.040 Rejection of bids.
3.12.0223.12.050 Disqualification of bidders.
3.12.060 Award.
3.12.070 Contractor's bond.
3.12.0253.12.080 Contractor evaluation form.
3.12.0303.12.090 Small works roster cstablishcd.
3.12.032 Establishmcnt of small works roster.
3.12.03'1 Proccdurc for utilization of small works roster.
3.12.0363.12.100 Limited public works process jects.
3.12.038 Posting of small works roster awards.
3.12.110 On Call Contracting
3.12.0503.12.120 Publication, printing, and notices.
3.12.010 Definitions.
The following definitions shall apply throughout this chapter:
A. "Public works projcct" shall be as defined in RCW 39.04.010, as currently
enacted or hereinafter amended.
improvcmcnt othcr than ordinary maintcnancc, cxccutcd at thc cost of thc city. All
public works, including maintenance, when performed by contract shall comply with the
provisions of RCW 39.128. A "public worke}est" shall include all scope of work
necessary to result in a complete operating facility. The total scope of work necessary
will not be subdivided for the purpose of avoiding public bidding.
B. "Contract" shall mean a contract in writing for the execution of public work
for a fixed or determinable amount duly awarded in conformance with this code.-after
1 1 For statutory provisions requiring public bidding on certain public contracts of second, third and fourth
class cities, see RCW 35.23.352; for provisions making RCW 35.23.352 applicable to code cities, see
RCW 35A.40.200 and 35A.65.010.Prior legislation: 1957 code § 1.30.030 and Ords. 3689 and 4327.
Ordinance No. 6545
December 11, 2014
Page 2
DI.A Page 104 of 164
e AM
works roster under the authority of RCW 39.0'1.155 need not be advertised.
C. "Improvements" refers to a public work.
BD. " "Responsible Bidder" means a contractor who meets the criteria in RCW
39.04.350 and the requirements of ACC 3.12.050.(Ord. 4924 § 2, 1997; Ord. 4581 § 2,
1992.)
3.12.011 3.12.020 Bid Solicitation
A. Formal advertisement required.
Except as otherwise authorized in RCW 39.04 and 39.28 or 35.23.352, relating to
emergency public works, or other applicable general state law, as now enacted or as
hereafter amended, all public work and improvements shall be done by contract
pursuant to public notice and call for competitive bids whenever the estimated cost of
such public work or improvement, including the cost of materials, supplies, equipment
and labor will exceed the limits for competitive bid as stated in RCW 35.23.352 as now
enacted or as hereafter amended, provided the city may use a small works roster
pursuant to RCW 35.23.352.
Where formal bidding is required, aA call for bids shall be issued in accordance
with the provisions herein before any contract is let for the performance of any public
workimprovement. for which thc cstimatcd cost thcrcof (including thc cost of matcrials,
supplies and equipment) shall exceed the sum of $200,000.00.
Projects of $200,000.00 or less need not be advertised; provided, that the small
works rostcr proccdurcs as hcrcin cstablishcd in ACC 3.12.030 through 3.12.0'10 arc
used. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.020 B. Formal aAdvertising procedures.
For projects requiring formal advertisement per ACC 3.12.020, aA notice of a call
for bids, stating the nature of the contract to be let and the time on or before which
sealed bids for the same must be filed with the city clerk, shall be given by posting
notice thereof on the bulletin board in the lobby of City Hall. The notice shall also be
published in the official newspaper, andeI a newspaper of general circulation most likely
to bring responsive bids, at least 13 days prior to the last date upon which bids will be
received. The notice shall generally state the nature of the work to be done, where the
that plans and specifications may be seen or obtainedthercof shall then be on filc in thc
City Hall for public inspection, and a specified hour and date when such bids shall be
opened, and that the sealed bids be filed with the city clerk within the time specified
therein. The clock within the city clerk's office shall be the official time used for
determining receipt of bids.
C. Council approval
Issuance of solicitations for bids shall require City Council consent approval
unless the solicitation is for a project identified in the city's current approved budget at
the time of bid solicitation or if the estimated contract amount is within the budget
authority of the Mayor as provided in ACC 3.10.
Ordinance No. 6545
December 11, 2014
Page 3
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D. For projects not required to be formally advertised, the city shall issue an
invitation to bid, request for quote or other form as determined appropriate by the city
engineer and in accordance with the requirements of RCW 39.04.155.
3.12.030 Bid opening
A. For projects utilizing a formal advertisement process per ACC 3.12.020, bids
shall be opened and publically read aloud by the city clerk at the time and location as
set forth in the contract advertisement.
B. For projects not utilizing a formal advertisement process, the city engineer shall
determine whether a public reading of the bids is required and indicate this in the
invitation to bidders or request for quote documents.
3.12.040 Rejection of bids
The city shall have the power to reject any or all bids, to determine and to waive
any irregularities or informalities that do not materially affect the substance of the bid
itself, and to make further calls for bids in the same manner as the original call; or, if in
its judgment the project can be done by the city at less cost than the lowest bid
submitted, it may do so without making further call for bids or awarding any contract
therefor. If no bid is received on the first call, the city may re- advertise and make a
second call, or may enter into a contract by negotiation without further calls, or may
purchase the supplies, material or equipment and perform such work or improvement
with in -house forces. (Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.022 3.12.050 Disqualification of bidders.
A bidder may be deemed not responsible and the proposal rejected, unless
contract terms specify otherwise, if:
A. The bidder does not meet the mandatory bidder responsibility criteria in
RCW 39.04.351(1) as it is now or as amended; or
A B. Evidence of collusion exists with any other bidder or potential bidder.
Participants in collusion will be restricted from submitting further bids; or
C. The bidder, in the opinion of the city, is not qualified for the work or to the
full extent of the bid, or to the extent that the bid exceeds the authorized prequalification
amount as may have been determined by a requalification of the bidder; or
13,D. An unsatisfactory performance or safcty record exists based on past or
current contracting work for the city or for others, as judged from the standpoint of
conduct of the work; workmanship; or progress; affirmative action; equal employment
opportunity practices; termination for cause; of disadvantaged business enterprise,
minority business enterprise, or woman's business enterprise utilization; or
E. An unsatisfactory safety record exists based on past or current contracting
work; or
There is uncompleted work, with the city or others, which in the opinion of
the city might hinder or prevent the prompt completion of the work bid upon; or
D. A bidder is not prequalificd for the work or to the full extent of the bid;
Ordinance No. 6545
December 11, 2014
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DI.A Page 106 of 164
G. The bidder failed to settle bills for labor or materials on past or current
contracts, unless there are extenuating circumstances acceptable to the city; or
H. The bidder has failed to complete a written public contract or has been
convicted of a crime arising from a previous public contract, unless there are
extenuating circumstances acceptable to the city; or
The bidder is unable, financially or otherwise, to perform the work, in the
opinion of the city; or
I+J. A bidder is not authorized to do business in the state of Washington; or
bK. More than one proposal is submitted for the same project by a bidder
under the same or different names; or
L. Any other reasons deemed proper by the city.
(Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.060 Award
For contracts greater than the bid limits as provided in RCW 35.23.352 as now
enacted or as hereafter amended, the city council shall award the contract to the lowest
responsible bidder. For contracts less then the bid limits provided in RCW 35.23.325 as
now enacted or as hereafter amended, the director or his /her designee shall have the
authority to award the contract.
3.12.0/10 3.12.070 Contractor's bond.
Whenever the city shall contract with any person or corporation to do any work,
the city shall require the person or persons with whom such contract is made to make,
execute, and deliver to the city clerk a sufficient bond, with a surety company as surety,
conditioned that such person or persons shall faithfully perform all the provisions of
such contract and pay all laborers, mechanics, subcontractors and material suppliers,
and all persons who supply such person or persons, or subcontractors, with provisions
and supplies for the carrying on of such work. Said security company in accordance
with RCW 39.08.010 shall be bound by the laws of the state of Washington and subject
to the jurisdiction of the state of Washington. The provisions of RCW 39.08.010 through
39.08.030 shall not apply to any money loaned or advanced to any such contractor,
subcontractor or other person in the performance of any such work.
For contracts using the limited public works process, the city may waive the
payment and performance bond requirements of Chapter 39.08 RCW and retainage
requirements of Chapter 60.28 RCW, thereby assuming the liability for the contractor's
nonpayment of laborers, mechanics, subcontractors, materialmen, suppliers, and taxes
imposed under RCW Title 8284 that may be due from the contractor for the limited
public works project; however, the city shall have the right of recovery against the
contractor for any payments made on the contractor's behalf. The city engineer shall
have the authority to waive the payment and performance bond requirements and
retainage requirements based on his /her evaluation of the project and determination of
risk.
Ordinance No. 6545
December 11, 2014
Page 5
DI.A Page 107 of 164
On contracts of $00035,000.00 or less, upon mutual agreement, the city may,
in lieu of the bond, retain 50 percent of the contract amount for a period of /15 30 days
after the date of final acceptance, or until receipt of all necessary releases from the
Department of Revenue, Employment Security Department, and the Department of
Labor and Industries receipt of all affidavits of wages paid for the prime and sub-
contractors, and settlement of any liens filed under Chapter 60.28 RCW, whichever is
later. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992. NOTE: See RCW
39.08.010.)
3.12.0253.12.080 Contractor evaluation form.
After work is performed by a contractor, the inspector, project manager, and
contract administrator for the project shall evaluate the Contractor's work performance
as to certain criteria but not limited to the followingthc following criteria:
A. Progress of the Work, including:
1.A The ability, capacity and skill of the contractor to perform the work;
2E. Whether the contractor performed the work promptly and within the time
specified without delay or interference;
BG. Quality of the work p° ed;
C. Equipment;
D. Administration /Management/Supervision;
E. Coordination and Control -of Subcontractors;
F. Whether the contractor provided a safe working environment for his /her
employees and the general public;
GE. Whether the contractor stood behind his /her service or work performed.
A copy of the contractor evaluation form will be sent to the contractor if
requested. The contractor evaluation form may be used by the city to determine
whether or not the contractor is a responsible bidder who should be considered for
further public works projects. (Ord. 4924 § 3, 1997.)
3.12.090030 Small works roster established.
A. The city need not comply with formal sealed bidding procedures for
construction, building, renovation, remodeling, alteration, repair, or improvement of real
property where the estimated cost does not exceed the current statutory limit in RCW
39.04.155, which includes the costs of labor, material, equipment, and sales and /or use
taxes as applicable. Instead, the city may use the small works roster procedures for
public works projects as set forth herein. The breaking of any project into units or
accomplishing any projects by phases is prohibited if it is done for the purpose of
avoiding the maximum dollar amount of a contract that may be let using the small works
roster process.
B. Number of small work rosters.
The city may create a single general small works roster, or may create a small works
roster for different specialties or categories of anticipated work. Said small works
rosters may make distinctions between contractors based upon different geographic
areas served by the contractor.
Ordinance No. 6545
December 11, 2014
Page 6
DI.A Page 108 of 164
C. Contractors on small works roster(s)
The small works roster shall consist
contractor's small works roster comprised of all responsible contractors who have
requested to be on the roster(s) and who are, and where required by law are; properly
licensed or registered and bondod to perform contracting work in the state of
Washington. Contractors desiring to be placed on a roster or rosters must keep current
ecords of any applicable licenses, certificates, registrations, bonding, insurance, or
other appropriate matters on file with the City as a condition of being placed on a roster
or rosters. The city reserves the right to exclude a contractor from the roster if they are
deemed to be not responsible or to remove a contractor from the roster at such time as
the city becomes aware of specific facts that would deem the contractor to be not
responsible. (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.032 u. Publication of small work rosterEstablishmcnt of small works
roster.
Thc small works rostcr shall bc cstablishcd as follows:
1. At least once a year, the city shall publishadvci4 ce in a newspaper of
general circulation within the jurisdiction a notice of the existence of the roster or rosters
and solicit the names of contractors for such roster or rosters. the update of the small
works roster. Responsible contractors The city shall be added to an appropriate the
roster or rosters at any time that they submit a written request and necessary records.
those contractors who respond to thc advcrtiscmcnt and rcqucst to bc includcd on thc
roster.
2. The city will utilize the statewide electronic database developed and
maintained by the Municipal Research and Services Center of Washington (MRSC
Rosters) or successor agency.
A. In ordcr to bc includcd on thc rostcr, contractors shall supply information
in responsc to a standard qucstionnairc which shall includc thc following:
1. Thc contractor's statc liccnsc and /or rcgistration, whcrc rcquircd by law;
2. Thc contractor's UBI numbcr, fcdcral tax ID numbcr, and L & I liccnsc
expiration date;
3. The contractor's claims history, safcty rccord, financial history, bond
/1. The contractor's cxpericncc, organization and tcchnical qualifications
necessary to perform proposed contracts;
5. Thc contractor's insurancc covcragc and bond;
6. The contractor's history of jobs performed for public agencics, including
refers (Ord. 5866 § 1, 2004; Ord. 4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.03/1 E. Quotations for Procedure for utilization of small works roster
projects.
Ordinance No. 6545
December 11, 2014
Page 7
DI.A
Page 109 of 164
follows:
The city shall obtain telephone, written of electronic quotations for public works
contracts from contractors on the appropriate small works roster(s) to assure that a
competitive price is established and to award contracts to the lowest responsible bidder,
as defined in RCW 39.04.010, RCW 39.04.350, and ACC3.12.050, as follows:
1. A contract awarded from a small works roster need not be advertised.
Invitations for quotations shall include an estimate of the scope and nature of the work
to be performed as well as materials and equipment to be furnished. However, detailed
plans and specifications need not be included in the invitation. The paragraph does not
eliminate other requirements for architectural or engineering approvals as to quality and
compliance with building codes.
2. Quotations may be invited from all appropriate contractors on the
appropriate small works roster(s). As an alternative, quotations may be invited from at
least five contractors on the appropriate small works roster(s) who have indicated the
capability of performing the kind of work being contracted, in a manner that will
equitably distribute the opportunity among the contractors on the appropriate roster.
3. For the purpose of this section, "equitably distribute" means that the City
may not favor certain contractors on the appropriate small works roster(s) over other
contractors on the appropriate roster(s) who perform similar services. At the time bids
are solicited, the city shall not inform a contractor of the terms or amount of any other
contractor's bid for the same project.
4. A written record shall be made by the City of each contractor's bid on the
project and of any conditions imposed on the bid. Immediately after an award is made,
the bid quotations obtained shall be recorded, open to public inspection, and available
by telephone inquiry.
A. Whenever the city seeks to construct any public works project, thc
cstimatcd cost of which, including costs of matcrial, supplics, labor and cquipmcnt is
$200,000 or less.
B. Whcn thc small works rostcr is utilizcd, thc city shall providc an
interest in a specific project, and shall invite proposals bids /quotes from all who
dcmonstratc an intcrcst.
C. The invitation to thc contractor on thc small works rostcr shall includc an
shall award the contract to the contractor submitting the lowcst responsible bid;
all bids, and to waivc proccdural irrcgularitics.
E. For contracts grcater than $25,000, the city council shall award thc
contract to thc lowcst rcsponsiblc biddcr. For contracts of $25,000 or Icss, thc public
Ordinance No. 6545
December 11, 2014
Page 8
DI.A
Page 110 of 164
works director shall have the authority to award thc contract. (Ord. 5866 § 1, 2004; Ord.
4924 § 2, 1997; Ord. 4581 § 2, 1992.)
3.12.0363.12.100 Limited public works processprojects.
If a work, construction, alteration, repair, or improvement project is estimated to
cost less than $35,000.00, or the current statutory limit in RCW 39.04.155(3),
accordancc with RCW 39.0'1.155, the city may award such a contract using the limited
public works process provided under 39.04.155(3).for work, construction altcration,
rcpair, or improvemcnt projcct(s) cstimatcd to cost Icss than $35,000 using thc Iimitcd
public works process.
Public works projects awarded under the limited public works process are
exempt from the other requirements of the small works process provided under ACC
3.12.090534.
For limited public works projects, the city shall solicit electronic or written
quotations from a minimum of three contractors from the appropriate small works roster
and shall award the contract to the contractor submitting the lowest responsible bidder,
as defined under RCW 39.04.010, RCW 39.04.350, and ACC 3.12.050. ,
however,
to waivc proccdural irrcgularitics. After an award is made, the quotations shall be open
to public inspection and available by electronic request.
For limited public works projects, the city may waive the payment and
performance bond requirements on chapter 39.08 RCW and the retainage requirements
of chapter 60.28 RCW, thereby assuming the liability for the contractor's nonpayment of
laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under
Title 82 RCW that may be due from the contractor for the limited public works project.
However, the city shall have the right of recovery against the contractor for any
payments made on the contractor's behalf.
equitably among contractors willing to perform within Auburn.
The city shall maintain a list of the contractors contacted and the contracts
awarded during the previous 24 months under the limited public works process,
including the name of the contractor, the contractor's registration number, the amount of
the contract, a brief description of the type of work performed, and the date the contract
was awarded. (Ord. 5866 § 1, 2004.)
3.12.110 On Call Contracting
The city may use job order contractor as described in RCW 39.10.420 and
following the procedures as identified in RCW 39.10.
When thc city utilizcs thc small works rostcr proccdurc as cstablishcd in ACC
contracts awardcd undcr ACC 3.12.03'1. The list shall contain thc namc of thc
Ordinance No. 6545
December 11, 2014
Page 9
DI.A
Page 111 of 164
board locatcd in the City Hall lobby. (Ord. 4924 § 3, 1997.)
•
3.12.0503.12.120 Publication printing, and notices.
The city shall comply with the requirements of state law for publication, printing
and notices Chaptcr 35A.65 RCW cntiticd "Publication and Printing" as now exists or
hereafter amended and relating to all public printing for the city and the publication of
legal notices by the city. (Ord. 4581 § 2, 1992.)
Section 2. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared to be
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision,
section or portion of this ordinance, or the invalidity of the application thereof to any
person or circumstance shall not affect the validity of the remainder of this ordinance, or
the validity of its application to other persons or circumstances.
Section 4. Effective Date. This Ordinance shall take effect and be in force five
days from and after its passage, approval and publication as provided by law and on
January 1, 2015.
ATTEST:
Danielle E. Daskam, City Clerk
Ordinance No. 6545
December 11, 2014
Page 10
INTRODUCED:
PASSED:
APPROVED:
NANCY BACKUS, MAYOR
DI.A Page 112 of 164
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
PUBLISHED:
Ordinance No. 6545
December 11, 2014
Page 11
DI.A Page 113 of 164
AuBuRN ITY Cdr •
\VASH E NGTo
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 5115
Department:
Administration
Attachments:
Agenda Bill notes
Res 5115
Coundl Rules and Procedure
Administrative Recommendation:
Approve Resolution No. 5115
Background Summary:
See attached sheet
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Date:
December 8, 2014
Budget Impact:
$0
Staff: Heid
Item Number: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED
Page 114 of 164
The current provisions of the City Council Rules of Procedure identify the sequence of
order for items on meeting agendas. Those agenda items are placed in order of the
classification and category, e.g., all ordinances are placed together and all resolutions
are placed together, with resolutions following ordinances. The Rules of Procedure
currently allow for and accommodate changes to the agenda to add or subtract items
(agenda modifications), and even accommodate moving items from within their category
or classification (changing the sequence of action where, for instance, one resolution
will be moved up on the agenda to be considered in advance of other resolutions).
There is also some flexibility that is allowed to place one item at a different place if it can
fall within multiple categories or classifications, e.g., moving an item to "new business"
rather than considering it under "resolutions." However, there may be occasions when it
would be advantageous to take items out of their order and consider them at an earlier
or later time, depending upon the circumstances or parties in attendance at the meeting.
The proposed language (below) would accommodate movement of items when
convenient or appropriate to do so, regardless of their category, classification or
relationship to other items.
3.4 Amendment to Agenda - The sequence of handling items on the aqenda of a
particular Regular Council Meeting may be amended from order listed on the
printed /approved agenda as follows:
A. Motion to Suspend the Rules. Any member of the City Council may move
to suspend the rules so as to provide that an item on the agenda may be
taken out of order - considered at a different order or placement in the
agenda. Such motion shall require a second, and upon approval by a
majority of Councilmembers in attendance at the meeting, the item shall
be considered at the point in the agenda as indicated in the approved
motion.
B.
Adjustment of Agenda by Mayor. If the Mayor, as the presiding official,
determines that an item on the agenda of a Regular Council Meeting
should be taken out of order - considered at a different order or placement
in the agenda as set forth in the agenda - to accommodate members of
the City Council or others at the Council Meeting, the Mayor may call for
the amendment of the agenda to accomplish such adjustment. Such
action by the Mayor does not require a motion or vote by the City Council;
provided that if the City Council does not wish to have the item moved -
agenda adjusted - as directed by the Mayor, the City Council may, by
motion duly made, seconded and approved by a majority of
Councilmembers in attendance at the meeting keep the aqenda
unchanged.
NOTE: The un- highlighted language of Section 3.4 is consistent with Robert's Rules of Order
and would not be required to be stated as such. However, the "authority" for the Mayor to make
such amendment to the agenda - the highlighted text - is not currently included in the applicable
rules of procedure - Robert's Rules of Order or the City Council Rules of Procedure. But with the
DI.B Page 115 of 164
inclusion of the highlighted text, the un- highlighted text should be included to avoid confusion or
inconsistent results.
ALSO NOTE: The current provisions of Council Rules of Procedure do accommodate adding
new items and even moving them around and changing the order, but only with respect to
adding or moving items within their classification or category in the agenda. See, for example,
Section 5.4 (F) of the Council Rules of Procedure (below). This Rule would not accommodate
taking an item out of order and, for instance, having a resolution considered before the
ordinances. There may be instances when it would be advantageous to make such a move.
This amendment to the Rules would allow for that. Also, there may be times when an item
sought to be moved bears no close relationship to another item (as addressed by Section 5.4
(F)). This amendment to the Rules would give added flexibility to the order of items on the
agenda and allow such a change in order — when it makes sense to do so.
5.4. F. When matters on the agenda are placed, or are able to be placed under more
than one classification or category, as defined by the Order of Business, and the matters
involve or are closely related to other subject matter, then the Presiding Officer may, in
the Presiding Officer's discretion, present such matters before the Council, for
discussion, consider and vote, at a different place in the agenda without the necessity of
any vote thereon, notwithstanding their initial different placement on the written agenda.
DI.B Page 116 of 164
RESOLUTION NO. 5 1 1 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE CITY COUNCIL
RULES OF PROCEDURE AS ADOPTED BY ORDINANCE
NO. 5802 AND AMENDED BY RESOLUTION NOS. 4282,
4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105 AND 5112
WHEREAS, on February 2, 2004, the Auburn City Council adopted Ordinance
No. 5802 approving the Rules of Procedure of the City Council; and
WHEREAS, Ordinance No. 5802 also provided that future amendments or
modifications to the Council Rules of Procedure could be accomplished by Resolution
properly introduced and passed by the City Council; and
WHEREAS, on December 12, 2007, December 15, 2008, April 6, 2009, July 6,
2010, February 22, 2011, August 15, 2011, May 21, 2012, February 19, 2013,
November 3, 2014 and December 1, 2014, the City Council passed Resolution
Numbers 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105 and 5112,
respectively, which Resolutions adopted certain modifications to the Council Rules of
Procedure; and
WHEREAS, the current provisions of the Council Rules of Procedure identify the
order of items on meeting agendas, and their placement based upon their category and
classification; and
WHEREAS, while there are some provisions that would accommodate adding or
removing agenda items (agenda modifications) and accommodate movement of
agenda items within their categories and classifications, there may be occasions when
it would be beneficial to take an item out of order and out of the sequence of the
agenda item's category or classification; and
Resolution No. 5115
December 5, 2014
Page 1 of 3
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WHEREAS, in order to accommodate such agenda item movement, it is
appropriate to amend the Council Rules of Procedure.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES AS FOLLOWS:
Section 1. The Rules of Procedure of the City Council, as adopted by
Ordinance No. 5802 on February 2, 2004, amended by Resolution No. 4282 on
December 12, 2007, Resolution No. 4429 on December 15, 2008, Resolution No. 4467
on April 6, 2009, Resolution No. 4615 on July 6, 2010, Resolution No. 4686 on
February 22, 2011, Resolution No. 4740 on August 15, 2011, Resolution No. 4813 on
May 21, 2012, Resolution No. 4909 on February 19, 2013, Resolution No. 5105 on
November 3, 2014, and Resolution No. 5112 on December 1, 2014, are hereby
amended as set forth in Exhibit "A ", attached hereto and incorporated herein.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This Resolution shall take effect and be in full force and effect upon
passage and signature hereon, and on January 1, 2015.
DATED and SIGNED this day of , 2014.
CITY OF AUBURN
ATTEST: NANCY BACKUS, MAYOR
Danielle E. Daskam, City Clerk
Resolution No. 5115
December 5, 2014
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APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 5115
December 5, 2014
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Exhibit A — Resolution No. 5115
SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SECTION 10
SECTION 11
SECTION 12
SECTION 13
SECTION 14
SECTION 15
SECTION 16
SECTION 17
SECTION 18
SECTION 19
SECTION 20
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
TABLE OF CONTENTS
AUTHORITY 1
COUNCIL MEETINGS 1
ORDER OF BUSINESS OF REGULAR COUNCIL MEETING
AGENDA
COUNCILMEMBER ATTENDANCE AT MEETINGS
PRESIDING OFFICER - DUTIES
COUNCILMEMBERS
DEBATES
PARLIAMENTARY PROCEDURES AND MOTIONS
VOTING
COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL
PUBLIC HEARINGS AND APPEALS
DEPUTY MAYOR SELECTION PROCESS
COUNCIL POSITION VACANCY
COUNCIL MEETING STAFFING
COUNCIL RELATIONS WITH STAFF
4
11
12
13
14
15
17
17
18
19
21
21
21
COUNCIL STUDY SESSIONS, COMMITTEES AND CITIZEN
ADVISORY BOARDS 22
COUNCIL REPRESENTATION & INTERNAL COMMUNICATION 26
TRAVEL AUTHORIZATION 29
CONFIDENTIALITY 29
ENFORCEMENT OF RULES OF PROCEDURE 29
RULES OF PROCEDURE OF THE CITY COUNCIL OF
THE CITY OF AUBURN, WASHINGTON
SECTION 1 - AUTHORITY
The Auburn City Council hereby establishes the following rules for the conduct of
Council meetings, proceedings and business. These rules shall be in effect upon
adoption by resolution of Council and until such time as they are amended or new rules
are adopted in the manner provided by these rules.
SECTION 2 - COUNCIL MEETINGS
All meetings of the City Council shall be open to the public and all persons shall be
permitted to attend any meeting of this body, except as provided in RCW Chapter
42.30.
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Exhibit A — Resolution No. 5115
The City Clerk shall be responsible for preparing agendas for all City Council meetings
pursuant to the authority of Section 2.03.100 of the City Code'.
The City Clerk shall cause to be prepared action minutes of all of the Council meetings,
which minutes shall contain an account of all official actions of the Council. Council
meetings shall be electronically recorded and retained for the period of time as provided
by State law.
2.1 Regular Meetings - In accordance with Sections 2.06.010(A) and 2.06.020 of
the City Code, the regular meetings of the City Council shall held on the first and
third Mondays of every month in the City Hall Council Chambers located at 25
West Main Street, Auburn, Washington. The regular meeting location may be
changed by a majority vote of the City Council.
Regular Council meetings will begin at the hour of 7:00 p.m.
A quorum shall constitute four or more Councilmembers for the transaction of
business.
In the event that a scheduled Regular Council meeting falls on a legal holiday,
the meeting shall be held at 7:00 p.m. on the first business day following the
holiday.
The Presiding Officer shall be as set forth in Section 5.1 herein.
The Presiding Officer shall be seated at the center of the dais, and the Deputy
Mayor shall be seated to the Presiding Officer's immediate left. When the
Deputy Mayor is acting as the Presiding Officer, in the absence of the Mayor, the
Deputy Mayor shall be seated in the center of the dais. The seating arrangement
for the other members of the Council shall be as directed by the City Council
pursuant to a motion duly made and seconded and approved by a majority of the
City Council, following the recommendation of an ad hoc committee of three
Councilmembers called for that purpose.
1 2.03.100 Meeting coordination duties.
The mayor or the mayor's designee shall be responsible for the preparation of agendas for the
meetings of the council and of the various boards, commissions and committees of the city, and for
including in those agendas the items and issues forwarded by the city council and /or or by the ad hoc
committees designated to act on behalf of the city council, and for including in those agendas the items
and issues proposed by the mayor and city administration, for consideration by the council. The mayor or
the mayor's designee shall also be responsible for publishing notices for meetings and for public hearings
for the meetings of the council and the various boards, commissions and committees of the city, and for
setting the dates and times for said public hearings, except in those instances when setting dates and
times for public hearings is required by statute to be done through council resolution. (Ord. 6405 § 1,
2012; Ord. 5761 § 1, 2003.)
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[See ACC 2.06.010 (Ord. 3916 § 1, 1983; 1957 code § 1.04.010); ACC 2.06.020 (Ord.
3759 § 1, 1982; 1957 code § 1.04.020); ACC 2.06.030 (1957 code § 1.04.060); ACC
2.06.080 (1957 code § 1.04.090).]
2.2 Study Sessions - In accordance with Sections 2.06.010(B) and 2.06.020 of the
City Code, Study Sessions of the City Council shall held on the second, fourth
and fifth Mondays of every month in the City Hall Council Chambers located at
25 West Main Street, Auburn, Washington. The regular meeting location of
Study Sessions may be changed by a majority vote of the City Council. Study
Sessions shall be subject to the following:
A. The Deputy Mayor shall preside over Study Sessions.
B. Study Sessions will begin at the hour of 5:30 p.m.
C. A quorum shall constitute four or more Councilmembers for the
transaction of business.
D. In the event that a scheduled Study Session falls on a legal holiday, the
meeting shall be held at 5:30 p.m. on the first business day following the
holiday.
E. No particular seating arrangement shall be required for the Deputy Mayor
or other members of the Council, or for the Mayor or any other persons
invited to sit at the table of Study Sessions.
2.3 Regular Meeting Times:2
The regularly scheduled meetings of the City Council shall be held at the
following times, unless re- scheduled and /or reset to different times:
A. First Monday of the month - Regular Council Meeting - - 7:00 PM
B. Second Monday of the month - Council Study Session - - 5:30 PM
C. Third Monday of the month - Regular Council Meeting - - 7:00 PM.
D. Fourth Monday of the month - Council Study Session - - 5:30 PM
E. Fifth Monday of the month - Council Study Session - - 5:30 PM.
2.4 Special Meetings - In accordance with Section 2.06.040 of the City Code and
Section 35A.12.110 RCW, a special meeting of the City Council may be called by
the Mayor or any three members of the Council by written notice delivered to
2 Any of these regularly scheduled meetings may be cancelled if not needed.
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Exhibit A — Resolution No. 5115
each member of the Council at least 24 hours before the time specified for the
proposed meeting; provided, however, that no ordinance or resolution shall be
passed, or contract let or entered into, or bill for the payment of money allowed,
at any special meeting unless public notice of such meeting has been given by
such notice to the local press, radio and television as will be reasonably
calculated to inform the city's inhabitants of the meeting.
[See ACC 2.06.040 (1957 code § 1.04.070).]
2.5 Emergency Meetings - Emergency meetings may be called by the Mayor, in
accordance with Section 42.30.070 RCW, when by reason of fire, flood,
earthquake, or other emergency, there is a need for expedited action by the City
Council to meet the emergency, in which case, the meeting site notice
requirements otherwise applicable shall not apply.
2.6 Executive Sessions - A Council meeting that is closed except to the Council,
the Mayor, City Attorney and authorized staff members and /or consultants
authorized by the Mayor. The public is restricted from attendance.
Executive sessions may be held during Regular and Special meetings of the City
Council, and will be announced by the Presiding Officer. Executive session
subjects are limited to considering such matters as permitted by State law.
[See former ACC 2.06.070 (1957 code § 1.04.080).]
2.7 Cancellation of Meetings - Meetings may be canceled by a majority vote of the
Council and proper notice given by the City Clerk.
SECTION 3 - ORDER OF BUSINESS OF REGULAR COUNCIL MEETING AGENDA
All items to be included on the Council's agenda for consideration should be submitted
to the City Clerk, in full by 12:00 Noon on the Tuesday preceding each regular Council
meeting. The City Clerk shall then prepare a proposed agenda according to the order of
business, for approval by the Mayor, or his /her designee. A final agenda will then be
prepared by the City Clerk and distributed to Councilmembers as the official agenda for
the meeting.
In connection with the action of the City Council at Regular Council Meetings, certain
items of business shall be subject to First and Second Readings prior to final approval
by the City Council.
3.1 The protocol for First and Second Readings shall be as follows:
A. First and second readings apply to Ordinances only.
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Exhibit A — Resolution No. 5115
B. Resolutions /consent items /contract awards, etc. would still be acted on at
only one Regular Council Meeting.
C. Ordinance action, especially those resulting in changes to City codes – to
which First and Second Readings would apply – may take more
consideration and discussion than other types of action.
D. First and Second Readings would be beneficial to a transparent public
process.
E. First Reading — discussion only at one Regular Council Meeting.
F Second Reading — action at the next Regular Council Meeting or could
be a future subsequent Council meeting depending on Council's
discussion and any needed staff follow -up.
G. Provides Council with opportunity to ask questions and get information at
First Reading.
3.2 The agenda format of the Regular City Council meeting shall be as follows:
A. Call to order.
The Presiding Officer shall call the meeting to order.
B. Pledge of Allegiance.
The Presiding Officer, Councilmembers and, at times, invited guests will
lead the Pledge of Allegiance.
C. Roll call.
The City Clerk will call the roll. Councilmembers may request to be
excused from a meeting by requesting the same of the Mayor in advance
of the meeting. The reason for the request shall be given at the time of
the request.
D. Announcements, Proclamations and Presentations
A proclamation is defined as an official announcement made by the
Presiding Officer or the City Council regarding a non - controversial event,
activity or special interest group which has a major city -wide impact.
E. Appointments
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Exhibit A — Resolution No. 5115
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Appointing individuals to various committees, boards and commissions.
Confirmation of appointments, where confirmation is called for, may be
preceded by discussion in executive session, where appropriate.
F. Agenda modifications
Changes to the Council's published agenda are announced at this time.
G. Public Hearings and Appeals
Individuals may comment on public hearing and appeal items, provided
that when an appeal is a closed record appeal, the matter shall be
considered based on information, evidence and documents in the record.
Argument on the appeal shall refer only to matters, information,
documents and evidence presented at the underlying hearing from which
the appeal is taken, and no new information, evidence or documents may
be added, and argument on the appeal may only deal with information,
evidence and documents in the record. The Presiding Officer will state the
public hearing and /or appeal procedures before each hearing.
H. Audience Participation
Members of the audience may comment on items relating to any matter
related to City business under the Audience Participation period.
Comments are limited to three (3) minutes per person, and a total of
fifteen (15) minutes per topic. Groups who have a designated speaker
may have a total of ten (10) minutes to speak. Public comments sign -up
forms will be available at the City Clerk's desk at each meeting for use of
those citizens wishing to address the Council. The City Clerk shall serve
as timekeeper. The Presiding Officer may make exceptions to the
audience participation time restrictions when warranted, in the discretion
of the Presiding Officer.
Citizens may also speak on individual agenda items on the printed agenda
at the time they are considered by the Council as requested by the
Presiding Officer.
Correspondence
J Council Ad Hoc Committee Reports
Council ad hoc Committee Chairs may report on the status of their ad hoc
Council Committees' progress on assigned tasks and may give their
recommendations to the City Council, if any.
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Exhibit A — Resolution No. 5115
K. Consent Agenda
Approval of the Consent Agenda, including items considered to be routine
and non - controversial, may be approved by one motion. Items on the
Consent Agenda include but are not limited to the following. Any
Councilmember may remove any item from the Consent Agenda for
separate discussion and action.
1. Approval of minutes.
2. Fixing dates for public hearings and appeals.
3. Approval of claims and vouchers, bid awards and contracts.
4. Approval of surplus property.
5. Other items designated by the City Council.
L. Unfinished Business
Unfinished business of a general nature and that it was removed from the
Consent Agenda for separate discussion and action.
M. New Business
Business, other than ordinances and resolutions, that has not been
previously before the City Council.
N. Ordinances
1. All ordinances shall be in writing, and the titles thereof shall be read
aloud by the City Attorney prior to a vote being called on their
adoption, provided that any councilmember may upon request,
have a full reading of the text of a proposed ordinance prior to the
vote on its adoption. It shall not require a second to the request for
a full reading of an ordinance. It is further provided, however, that
the requirement for a reading of the title of the proposed ordinance,
or a full reading of the text of the proposed ordinance may be
waived upon a motion duly made, seconded and approved by a
majority of the councilmembers in attendance at the council
meeting.
2. First & Second Reading
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Exhibit A — Resolution No. 5115
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Prior to the vote on a motion to adopt or otherwise address an
Ordinance, each Ordinance shall be submitted to the City Council
for its consideration at a First and Second Reading, as follows:
a. First Reading. The First Reading of an Ordinance shall take
place at a Regular City Council Meeting.
1. The Ordinance shall be included on the Meeting
Agenda under Ordinances and shall include the
indication of "First Reading."
2. The Ordinance shall be read by the City Attorney, in
accordance with Section 3.2, Paragraph M, of these
Rules.
3. The Ordinance shall be placed before the City Council
by a motion to adopt or approve the Ordinance, which
motion shall be seconded.
a) After the motion is seconded, Councilmembers
may discuss the merits of or issues related to
the Ordinance.
b) If there is no second to the motion, the motion
dies.
c) Discussion on the motion shall be in
accordance with Section 7 of these Rules.
d) There shall be no vote on the motion until after
the Second Reading, unless the Second
Reading is waived as provided for below.
b. Waiver of Second Reading. The City Council may choose to
waive the Second Reading of an Ordinance if it feels the
need for expedience in adopting or acting on the Ordinance.
1. Waiver of Second Reading shall be made by a motion
to waive the Second Reading, duly seconded and
approved by a super- majority [a majority plus one] of
Councilmembers present.
2. If the Second Reading is waived, the City Council
may approve or act on the Ordinance at the point in
the agenda following the approval of the motion to
waive Second Reading.
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Exhibit A — Resolution No. 5115
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c. Second Reading. The Second Reading of an Ordinance shall take
place at the Regular City Council Meeting next following the date of the
Regular City Council Meeting of the First Reading of the Ordinance.
2. The Ordinance shall be included on the Meeting Agenda
under Ordinances and shall include the indication of "Second
Reading."
3. The Ordinance shall be read by the City Attorney, in
accordance with Section 3.2, Paragraph M, of these Rules.
4. No new motion is necessary to place the Ordinance before
the City Council if a motion to adopt or approve the Ordinance
was duly made and seconded on the date of the meeting of the
First Reading. Councilmembers may discuss the merits of or
issues related to the Ordinance.
a) Discussion on the motion shall be in accordance with
Section 7 of these Rules.
b) Following discussion on the motion, the City Council
may vote on the motion or take such other action as is
appropriate under these Rules of Procedure or other
appropriate rules of parliamentary procedure.
After a motion to adopt an ordinance has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief
description of the issues involved with the ordinance, without simply
repeating the ordinance title as read by the City Attorney and may choose
to comment on any results of Council discussion or action regarding the
issue.
Discussion and debate by the City Council on ordinances will be held prior
to the vote on an ordinance. Councilmembers shall decide whether or not
to amend the ordinance, or direct staff to further review the proposed
ordinance.
An ordinance shall be adopted by a majority vote of a quorum of the City
Council, provided that adoption of any ordinance that grants or revokes a
franchise or license shall require the affirmative vote of at least a majority
of the whole membership of the Council, and provided that public
emergency ordinances require a vote of a majority plus one of the whole
Council membership. A public emergency ordinance is one designated to
protect public health and safety, public property, or public peace.
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O. Resolutions
All resolutions shall be in writing, and the titles thereof shall be read aloud
by the City Attorney prior to a vote being called on their passage, provided
that any councilmember may upon request, have a full reading of the text
of a proposed resolution prior to the vote on its passage. It shall not
require a second to the request for a full reading of a resolution. It is
further provided, however, that the requirement for a reading of the title of
the proposed resolution, or a full reading of the text of the proposed
resolution may be waived upon a motion duly made, seconded and
approved by a majority of the councilmembers in attendance at the council
meeting.
After a motion to pass a resolution has been made and seconded, the
Councilmember making the motion is encouraged to give a very brief
description of the issues involved with the resolution without simply
repeating the resolution title as read by the City Attorney, and the
councilmember may choose to comment on any results of Council
discussion or action regarding the issue.
Discussion and debate by the City Council on resolutions will be held prior
to the vote on a resolution. Councilmembers shall decide whether or not to
amend the resolution, or direct staff to further review the proposed
resolution.
A resolution shall be passed by a majority vote of a quorum of the Council,
Provided that passage of any resolution for the payment of money shall
require the affirmative vote of at least a majority of the whole membership
of the Council.
P Mayor and Councilmember Reports
The Mayor and Councilmembers may report on their significant City -
related activities since the last regular meeting. The Mayor and
Councilmembers shall limit their reports to not more than three (3)
minutes, with sensitivity to avoiding duplicate reporting.
Q. Adjournment
3.3. Recess - The foregoing agenda may be interrupted for a stated time as called by
the Presiding Officer to recess for any reason, including executive sessions.
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Exhibit A — Resolution No. 5115
3.4 Amendment to Agenda - The sequence of handling items on the agenda of a
particular Regular Council Meeting may be amended from order listed on the
printed /approved agenda as follows:
A. Motion to Suspend the Rules. Any member of the City Council may move
to suspend the rules so as to provide that an item on the agenda may be
taken out of order - considered at a different order or placement in the
agenda. Such motion shall require a second, and upon approval by a
majority of Councilmembers in attendance at the meeting, the item shall
be considered at the point in the agenda as indicated in the approved
motion.
B. Adjustment of Agenda by Mayor. If the Mayor, as the presiding official,
determines that an item on the agenda of a Regular Council Meeting
should be taken out of order - considered at a different order or placement
in the agenda.as set forth in the agenda - to accommodate members of
the City Council or others at the Council Meeting, the Mayor may call for
the amendment of the agenda to accomplish such adjustment. Such
action by the Mayor does not require a motion or vote by the City Council;
provided that if the City Council does not wish to have the item moved -
agenda adjusted - as directed by the Mayor, the City Council may, by
motion duly made, seconded and approved by a majority of
Councilmembers in attendance at the meeting keep the agenda
unchanged.
[See former ACC 2.06.110 (Ord. 5687 § 1, 2002; Ord. 4166 § 2, 1986); ACC 2.06.120
(1957 code § 1.04.120.); ACC 2.06.140 (1957 code § 1.04.140.); ACC 2.06.170 (1957
code § 1.04.190.); ACC 2.06.180 (Ord. 5635 § 2, 2002; 1957 code § 1.04.200).]
SECTION 4 - COUNCILMEMBER ATTENDANCE AT MEETINGS
4.1 Councilmembers shall attend Regular Council meetings and Study Sessions.
Councilmembers shall inform the Mayor or the City Clerk if they are unable to
attend any Regular Council meeting or Study Session, or if they knowingly will be
late to any such meetings. If a Councilmember has informed the Mayor or City
Clerk that he or she is unable to attend such meeting, the minutes for that
meeting will show the Councilmember as having an excused absence for that
meeting. Provided that excessive, continued or prolonged absences may be
addressed by the City Council on a case by case basis.
[See ACC 2.06.050 and RCW 35A.12.060]
4.2 Councilmembers are expected to attend the meetings of the Ad Hoc Council
Committees to which they are assigned. Councilmembers should inform the
Chair of such Ad Hoc Council Committees or the City Clerk if they are unable to
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Exhibit A — Resolution No. 5115
attend any meetings of such Ad Hoc Council Committees, and should inform the
Chair or City Clerk if they expect to be late to any such Ad Hoc Council
Committee meeting. If a Councilmember has informed the Chair or City Clerk
that he or she is unable to attend such Ad Hoc Committee meeting, the minutes
for that meeting, if minutes are required and /or taken, shall show the
Councilmember as having an excused absence for that meeting. Provided that
excessive, continued or prolonged absences may be addressed by the City
Council on a case by case basis.
4.3 Councilmembers shall attend the Special Meetings of the City Council.
Councilmembers, shall inform the Mayor or the City Clerk if they are unable to
attend any such meetings, or shall so inform the Mayor or City Clerk if they
expect to be late to any such Special meeting. If a Councilmember has informed
the Mayor or City Clerk that he or she is unable to attend such Special meeting,
the minutes for that meeting shall show the Councilmember as having an
excused absence for that meeting. Provided that excessive, continued or
prolonged absences may be addressed by the City Council on a case by case
basis.
4.4 Attendance at Ad Hoc Council Committee meetings and Special meetings will not
be considered "regular meetings" for the purposes of RCW 35A.12.060,
applicable to Regular City Council meetings. However, in addition to the
application of RCW 35A.12.060 to Regular City Council meetings, unexcused
absences from any Regular or Special meetings, or Ad Hoc Committee
meetings, shall constitute a violation of these Rules of Procedure.
SECTION 5 - PRESIDING OFFICER - DUTIES
5.1 Conduct of Meetings
The Presiding Officer at all Regular Meetings of the Council shall be the Mayor
and in the absence of the Mayor, the Deputy Mayor will act in that capacity. If
both the Mayor and Deputy Mayor are absent and a quorum is present, the
Council shall elect one of its members to serve as Presiding Officer until the
return of the Mayor or Deputy Mayor. Additionally, the Deputy Mayor shall serve
as the presiding officer for Council Study Sessions. It is further provided that,
though not the Presiding Officer of Study Sessions, the Mayor is encouraged to
attend Study Sessions.
[See former ACC 2.06.090 (1957 code § 1.04.100).]
5.2 The Presiding Officer:
A. Shall preserve order and decorum at all meetings of the Council and
cause the removal of any person from any meeting for disorderly conduct;
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Exhibit A — Resolution No. 5115
B. Shall observe and enforce all rules adopted by the Council;
C. Shall decide all questions on order, in accordance with these rules,
subject to appeal by any Councilmember;
D. Shall recognize Councilmembers in the order in which they request the
floor, giving every councilmember who wishes an opportunity to speak,
provided that the mover of a motion shall be permitted to debate it first,
and provided that the Presiding Officer may also allow discussion of an
issue prior to the stating of a motion when such discussion would facilitate
wording of a motion;
E. May affix approximate time limit for each agenda item;
F. When matters on the agenda are placed, or are able to be placed under
more than one classification or category, as defined by the Order of
Business, and the matters involve or are closely related to other subject
matter, then the Presiding Officer may, in the Presiding Officer's
discretion, present such matters before the Council, for discussion,
consider and vote, at a different place in the agenda without the necessity
of any vote thereon, notwithstanding their initial different placement on the
written agenda.
[See former ACC 2.06.100 (1957 code § 1.04.170.); ACC 2.06.190 (1957 code §
1.04.210).]
SECTION 6 - COUNCILMEMBERS
6.1 Remarks. - Councilmembers desiring to speak shall address the presiding
officer, and when recognized, shall confine himself /herself to the question under
debate.
6.2 Questioning. - Any member of the Council, including the Presiding Officer, shall
have the right to question any individual, including members of the staff, on
matters germane to the issue properly before the Council for discussion. Under
no circumstances shall such questioning be conducted in a manner to the extent
that such would constitute a cross - examination of or an attempt to ridicule or
degrade the individual being interrogated.
6.3 Obligation to the Public Agency. - Notwithstanding the right of Councilmembers
to express their independent opinions and exercise their freedom of speech,
Councilmembers should act in a way that reflects positively on the reputation of
the City and of the community. Councilmembers shall also interact with other
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members of the City Council and City staff in ways that promote effective local
government.
6.4 Council Training. - Councilmembers are expected to participate in training offered
by individuals, agencies, entities and organizations including but not limited to the
Association of Washington Cities and the State of Washington, so as to afford
the Councilmembers the opportunity to better understand their roles as City
Councilmembers.
6.5 Participation in Committees, Agencies and Organizations. - To better represent
the interests of the City of Auburn, Councilmembers are encouraged to
participate in assignments to local, regional, state and national committees,
agencies and organizations.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 7 - DEBATES
7.1 Speaking to the Motion. - No member of the Council, including the Presiding
Officer, shall speak more than twice on the same motion except by consent of
the Presiding Officer or a majority of the Councilmembers present at the time the
motion is before the Council.
7.2 Interruption. - No member of the Council, including the Presiding Officer, shall
interrupt or argue with any other member while such member has the floor, other
than the Presiding Officer's duty to preserve order during meetings as provided in
Section 5.2.A of these rules.
7.3 Courtesy. - All speakers, including members of the Council, which includes the
Presiding Officer, in the discussion, comments, or debate of any matter or issue
shall address their remarks to the Presiding Officer, be courteous in their
language and deportment, and shall not engage in or discuss or comment on
personalities, or indulge in derogatory remarks or insinuations in respect to any
other member of the Council, or any member of the staff or the pubic, but shall at
all times confine their remarks to those facts which are germane and relevant to
the question or matter under discussion.
7.4 Transgression. - If a member of the Council shall transgress these rules on
debates, the Presiding Officer shall call such member to order, in which case
such member shall be silent except to explain or continue in order. If the
Presiding Officer shall transgress these rules on debate or fail to call such
member to order, any other member of the Council may, under a point of order,
call the Presiding Officer or such other member to order, in which case the
Presiding Officer or such member, as the case may be, shall be silent except to
explain or continue in order.
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7.5 Challenge to Ruling. - Any member of the Council, including the Presiding
Officer, shall have the right to challenge any action or ruling of the Presiding
Officer, or member, as the case may be, in which case the decision of the
majority of the members of the Council present, including the Presiding Officer,
shall govern.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 8 - PARLIAMENTARY PROCEDURES AND MOTIONS
8.1 All City Council meeting discussions shall be governed by ROBERTS RULES OF
ORDER, NEWLY REVISED (latest edition).
8.2 If a motion does not receive a second, it dies. Matters that do not constitute a
motion include nominations, withdrawal of motion by the person making the
motion, request for a roll call vote, and point of order or privilege; therefore a
second is not needed.
8.3 A motion that receives a tie vote is deemed to have failed, provided that except
where prohibited by law, the Mayor, as Presiding Official, shall be allowed to vote
to break a tie vote.
8.4 When making motions, Councilmembers shall be clear and concise and not
include arguments for the motion within the motion.
8.5 After a motion has been made and seconded, the Councilmembers may discuss
their opinions on the issue prior to the vote.
8.6 If any Councilmember wishes to abstain, from a vote on the motion pursuant to
the provisions of Section 9 hereof, that Councilmember shall so advise the City
Council, and shall remove and absent himself /herself from the deliberations and
considerations of the motion, and shall have no further participation in the matter.
Such advice shall be given prior to any discussion or participation on the subject
matter or as soon thereafter as the Councilmember perceives a need to abstain,
provided that, prior to the time that a Councilmember gives advice of an intent to
abstain from an issue, the Councilmember shall confer with the City Attorney to
determine if the basis for the Councilmember's intended abstention conforms to
the requirements of Section 9. If the intended abstention can be anticipated in
advance, the conference with the City Attorney should occur prior to the meeting
at which the subject matter would be coming before the City Council. If that
cannot be done, the Councilmember should advise the City Council that he /she
has an "abstention question" that he /she would want to review with the City
Attorney, in which case, a brief recess would be afforded the Councilmember for
that purpose.
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8.7 A motion may be withdrawn by the maker of the motion at any time without the
consent of the Council.
8.8 A motion to table is nondebatable and shall preclude all amendments or debates
of the issue under consideration. A motion to table is to be used in instances
where circumstances or situations arise which necessitate the interruption of the
Councilmembers' consideration of the matter then before them. A motion to table,
if passed, shall cause the subject matter to be tabled until the interrupting
circumstances or situations have been resolved, or until a time certain, if
specified in the motion to table. To remove an item from the table in advance of
the time certain requires a two - thirds' majority vote.
8.9 A motion to postpone to a certain time is debatable, is amendable and may be
reconsidered at the same meeting. The question being postponed must be
considered at a later time at the same meeting, or to a time certain at a future
Regular or Special City Council meeting.
8.10 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting only if it received an affirmative vote.
8.11 A motion to call for the question shall close debate on the main motion and is not
debatable. This motion must receive a second and fails without a two - thirds' vote;
debate is reopened if the motion fails.
8.12 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
8.13 Motions that cannot be amended include: Motion to adjourn, lay on the table
(table), roll call vote, point of order, reconsideration and take from the table.
8.14 Amendments are voted on first, then the main motion as amended (if the
amendment received an affirmative vote).
8.15 Debate of the motion only occurs after the motion has been moved and
seconded.
8.16 The Presiding Officer, City Attorney or City Clerk should repeat the motion prior
to voting.
8.17 The City Clerk will take a roll call vote, if requested by the Presiding Officer, a
Councilmember, or as required by law.
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8.18 When a question has been decided, any Councilmember who voted in the
majority may move for reconsideration. In order to afford Councilmembers who
voted in the majority the potential basis for a motion for reconsideration,
Councilmembers who voted in the majority may inquire of Councilmembers who
voted with the minority as to the reasons for their minority vote, if not stated
during debate prior to the vote.
8.19 The City Attorney shall act as the Council's parliamentarian and shall decide all
questions of interpretations of these rules which may arise at a Council meeting.
8.20 These rules may be amended, or new rules adopted, by a majority vote of the full
Council.
[See former ACC 2.06.160 (1957 code § 1.04.180.); ACC 2.06.170 (1957 code §
1.04.190.); ACC 2.06.200 (1957 code § 1.04.220.); ACC 2.06.210 (1957 code §
1.04.230).]
SECTION 9 - VOTING
9.1 Voice vote - A generalized verbal indication by the Council as a whole of "yea or
nay" vote on a matter, the outcome of which vote shall be recorded in the official
minutes of the Council. Silence of a Councilmember during a voice vote shall be
recorded as a vote with the prevailing side, except where such a Councilmember
abstains because of a stated conflict of interest or appearance of fairness.
9.2 Roll call vote - A roll call vote may be requested by the Presiding Officer or by
any Councilmember.
9.3 Abstentions - It is the responsibility of each Councilmember to vote when
requested on a matter before the full Council. However, a Councilmember may
abstain from discussion and voting on a question because of a stated conflict of
interest or appearance of fairness.
9.4 Votes by Mayor - Except where prohibited by law, the Mayor, as Presiding
Official, shall be allowed to vote to break a tie vote.
[See former ACC 2.06.150 (1957 code § 1.04.150).]
SECTION 10 - COMMENTS, CONCERNS AND TESTIMONY TO COUNCIL
10.1 Persons addressing the Council, who are not specifically scheduled on the
agenda, will be requested to step up to the podium, give their name and address
for the record, and limit their remarks to three (3) minutes, in addition to filling out
the speaker sign -in sheet available at the City Clerk's desk. All remarks will be
addressed to the Council as a whole. The City Clerk shall serve as timekeeper.
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The Presiding Officer may make exceptions to the time restrictions of persons
addressing the Council when warranted, in the discretion of the Presiding Officer.
10.2 Any person making personal, impertinent or slanderous remarks while
addressing the Council shall be barred from further audience participation by the
Presiding Officer, unless permission to continue is granted by a majority vote of
the Council.
[See former ACC 2.06.130 (1957 code § 1.04.130).]
SECTION 11 - PUBLIC HEARINGS AND APPEALS
11.1 Quasi-judicial hearings require a decision be made by the Council using a certain
process, which may include a record of evidence considered and specific
findings made. The following procedure shall apply:
A. The Department Director of the department (most) affected by the subject
matter of the hearing, or said Director's designee, will present the City's
position and findings. Staff will be available to respond to Council
questions.
B. The proponent spokesperson shall speak first and be allowed (10)
minutes. Council may ask questions.
C. The opponent spokesperson shall be allowed ten (10) minutes for
presentation and Council may ask questions.
D. Each side shall then be allowed five (5) minutes for rebuttal, with the
proponent spokesperson speaking first, followed by the opponent
spokesperson.
E. The City Clerk shall serve as timekeeper during these hearings.
F After each proponent and opponent spokesperson have used their
speaking time, Council may ask further questions of the speakers, who
shall be entitled to respond but limit their response to the question asked.
11.2 Public hearings where a general audience is in attendance to present arguments
for or against a public issue:
A. The Department Director or designee shall present the issue to the
Council and respond to questions.
B. A person may speak for three (3) minutes. No one may speak for a
second time until everyone who wishes to speak has had an opportunity to
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speak. The Presiding Officer may make exceptions to the time restrictions
of persons speaking at a public hearing when warranted, in the discretion
of the Presiding Officer.
C. The City Clerk shall serve as timekeeper during these hearings.
D. After the speaker has used their allotted time, Council may ask questions
of the speaker and the speaker may respond, but may not engage in
further debate.
E. The hearing will then be closed to public participation and open for
discussion among Councilmembers.
F The Presiding Officer may exercise changes in the procedures at a
particular meeting or hearing, but the decision to do so may be overruled
by a majority vote of the Council.
SECTION 12 - DEPUTY MAYOR
12.1 Annually or more often as deemed appropriate, the members of the City Council,
by majority vote, shall designate one of their members as Deputy Mayor for such
period as the Council may specify.
A. Any member of the City Council may be nominated for the position of
Deputy Mayor by having that Councilmember's name placed in nomination
by a Councilmember. [The nomination of a councilmember for this position
does not require a second, and a councilmember may nominate him or
herself.]
B. The Councilmember receiving a majority of the votes cast by the members
of the City Council shall be elected Deputy Mayor. A Councilmember may
vote for him or herself.
C. The names of all nominees for the position of Deputy Mayor shall be
included in the vote.
D. If no single Councilmember received a majority of the votes cast, a second
vote /ballot, between the two nominees who received the largest number of votes,
would be needed. In the second vote /ballot, whichever of these two nominees
received the larger number of votes would be elected to the position of Deputy
Mayor.3
It may be that if there were a larger number of nominees in the initial election, there would not be (only) two
councilmembers who received the largest number of votes. For instance, if one nominee received three votes a
second nominee received two votes and a third nominee also received two votes, it might be appropriate to have an
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[See RCW 35A.12.065.]
12.2 The Deputy Mayor shall perform the following duties:
A. Intra - Council Relations
1. Serve as the Chair of the Council Study Sessions
2. Serve as an ex- officio member of all other_ad hoc committees of the
City Council
3. Assist in new councilmember training
4. Support cooperative and interactive relationships among council
members
5. Work with Administration to prepare agendas for Council Study
Sessions
B. Mayor - Council Relations
1. Help maintain a positive and cooperative relationship between the
Mayor and the City Council
2. Act as conduit between the Mayor and the City Council on issues or
concerns relating to their duties
C. Intergovernmental and Community Relations
1. Act in absence of Mayor as requested and /or as required
2. Be aware of all City regional and intergovernmental policies and
activities in order to be prepared to step into the role of Mayor if
necessary
3. Serve as the Chair of the City's Emergency Management
Compensation Board
[See former ACC 2.06.090 (1957 code § 1.04.100).]
initial run off between the second and the third nominees to determine who would be included in the final run -off
against the first nominee
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SECTION 13 - COUNCIL POSITION VACANCY OR ABSENCE
13.1 In the event that an unexpired Council position becomes vacant, the City Council
has ninety (90) days from the occurrence of the vacancy to appoint, by majority
vote of a quorum of the Council, a qualified person to fill the vacancy pursuant to
State law. The Council may make such appointment at its next regular meeting,
or at a special meeting called for that purpose. If the Council does not appoint a
person within the ninety (90) day period, the Mayor may make the appointment
from among the persons nominated by members of the Council.
13.2 In the event of extended excused absences or disability of a Councilmember, the
remaining members by majority vote may appoint a Councilmember Pro
Tempore to serve during the absence or disability.
SECTION 14 - COUNCIL MEETING STAFFING
14.1 Department Directors shall attend all meetings of the Council unless excused.
14.2 The City Attorney shall attend all meetings of the Council unless excused, and
shall upon request, give an opinion, either written or oral, on legal questions. The
City Attorney shall act as the Council's parliamentarian. The Assistant City
Attorney shall attend meetings when the City Attorney has been excused.
[See former ACC 2.06.060 (1957 code § 1.04.160).]
SECTION 15 - COUNCIL RELATIONS WITH STAFF
15.1 There will be mutual courtesy and respect from both City staff and
Councilmembers toward each other and of their respective roles and
responsibilities.
15.2 City staff will acknowledge the Council as policy makers, and the
Councilmembers will acknowledge City staff as administering the Council's
policies.
15.3 It is the intent of Council that all pertinent information asked for by individual
Council members shall be made available to the full Council.
15.4 Individual Councilmembers shall not attempt to coerce or influence City staff in
the selection of personnel, the awarding of contracts, the selection of
consultants, the processing of development applications or the granting of City
licenses or permits. Councilmembers may, at the request of the Mayor,
participate in discussions and decisions related to these matters.
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15.5 Other than through legislative action taken by the Council as a whole, individual
Councilmembers shall not interfere with the operating rules and practices of any
City department.
15.6 No individual Councilmember shall direct the Mayor to initiate any action or
prepare any report that is significant in nature, or initiate any project or study
without the consent of a majority of the Council. This provision, however, does
not prohibit individual Councilmembers from discussing issues with the Mayor or
making individual requests or suggestions to the Mayor. The Mayor shall
endeavor to advise and update the Councilmember(s) on the status or follow -up
of such issues.
15.7 All councilmember requests for information, other than requests for legal advice
from the City Attorney's Office, shall be directed through the Mayor in order to
assign the task to the proper staff. The Deputy Mayor may work with the Mayor's
designated staff to prepare Study Session agendas and facilitate Study Session
work.
15.8 Any written communication with staff shall also include the Mayor as a recipient.
SECTION 16 - COUNCIL STUDY SESSIONS, COMMITTEES
AND CITIZEN ADVISORY BOARDS
16.1 In addition to the regularly scheduled City Council meetings (Regular Council
Meetings) scheduled on the first and third_Mondays of the month, City Council
shall regularly schedule Council Study Sessions on the second, fourth and fifth
Mondays of the month for review of matters that would come back before the City
Council at Regular Council Meetings. Different than the format for Regular
Council Meetings (identified in Section 3 hereof), Study Sessions shall be less
formal than Regular Council Meetings and shall give the City Council the
opportunity to discuss and debate issues coming before it for action at Regular
Council meetings. The format for these meetings shall be as follows:
A. Meeting Times:
Study Sessions shall be scheduled as set forth in Section 2.3, above.
B. Study Sessions should conform to the following:
1. Meeting facilitation - the Deputy Mayor shall preside over /conduct
Study Sessions.
2. Four or more Councilmembers shall constitute a quorum for Study
Sessions.
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3. Two and one half hours maximum timeframe (goal).
4. Maximum of five agenda items (goal).
5. Timeframe per agenda item - up to 30 to 40 minutes.
6. Agenda items should relate to future policy- making, strategic
planning or key state or federal issues affecting current or future
city operations.
7 Agenda items should be substantive only (e.g., traffic impact fee
increase proposals, comprehensive plan updates, rather than day -
to -day operational issues. [Non- substantive items (e.g., accepting a
grant, authorizing contract bidding, etc.) should go directly to the
Regular City Council meeting.
C. Study Session Meeting Format4
1. Call to Order
The Presiding Officer shall call the meeting to order.
2. Roll call
The City Clerk will call the roll. Councilmembers may request to be
excused from a meeting by requesting the same of the Mayor or
City Clerk in advance of the meeting. The reason for the request
shall be given at the time of the request.
3. Announcements, Reports and Presentations
The Presiding Officer shall provide any announcements, reports or
presentations that need to be shared with the City Council in
advance of the agenda discussion items. After that these
announcements, reports or presentations, City Council members
may have questions or wish to discuss the issues at this time or
request that they be put on a future Study Session agenda for
further discussion.
4. Agenda items for Council Discussion.
4 It is the intention of the City Council that Study Sessions shall be televised on the City's public access
channel if reasonably possible.
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The Presiding Officer shall announce each of the various items that
are on the agenda for Council discussion, and, as warranted,
request a preliminary report from staff or a consultant or other
individual(s) involved in the issue. The Presiding Officer shall
endeavor to call upon the members of the City Council in the order
of their requests to discuss the Agenda Item.
After such report(s), if any, the Presiding Officer shall open the floor
for Council discussion on the agenda items in their order on the
agenda, unless a different order is approved by a majority of the
Councilmembers present.
Council discussion shall be in conformity with the provisions of
Section 7 of these rules, other than the requirement that there be a
motion before Council discussion.
At the conclusion of the discussion, or at the point the Council feels
its questions have been answered and discussion vetted, the
Presiding Officer shall move the attention of the Council to the next
discussion item on the agenda; provided that if, after a lengthy
discussion on a particular agenda item, the Presiding Officer
concludes that discussion should be continued to a later date, the
Presiding Officer may conclude discussion on that agenda item and
schedule the matter for a later Study Session.
With the support of a consensus of Councilmembers, the Deputy
Mayor shall call for Study Session agenda items requiring formal
Council action to be included in agendas for upcoming Regular
Council Meetings.
5. Other Discussion Items
The Presiding Officer and /or members of the City Council may
bring up other discussion items to be discussed at this time or to be
scheduled for discussion at a future Study Session; provided that if
the Presiding Officer concludes that there is not sufficient time to
discuss or continue discussing the topic, the Presiding Officer may
defer discussion or continued discussion to a future Study Session.
6. Adjournment
The Presiding Officer shall adjourn the Study Session after
conclusion of discussion on the agenda items.
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16.2 The Mayor or a majority of the City Council may establish such ad hoc
committees as may be appropriate to consider special matters that require
special approach or emphasis. Such ad hoc committees may be established and
matters referred to them at study sessions, without the requirement that such
establishment or referral take place at a regular City Council meeting. The Mayor
shall appoint Council representatives to intergovernmental councils, boards and
committees, provided that the Deputy Mayor shall appoint Councilmembers to
Council ad hoc committees. It is further provided that the Mayor shall appoint
members to Council ad hoc committees if the Deputy Mayor is disabled or
precluded from acting in that capacity. Councilmember appointments to
intergovernmental councils, boards and committees, including ad hoc
committees, shall be periodically reviewed to determine which councilmembers
could best be able to represent the City on such councils, boards and
comm ittees.
16.3 Ad hoc council committees shall consider all matters referred to them. The chair
of such ad hoc committee shall report to the City Council the findings of the
committee. Committees may refer items to the Council with a committee
recommendation or with no committee recommendation.
16.4 Advisory Boards, Committees and Commissions established by ordinance,
consisting of citizens appointed pursuant to the establishing Ordinance and
serving in the capacity and for the purposes indicated in the Ordinance, shall act
as an advisory committee to the City Council.
16.5 Committee Chairpersons shall have broad discretion in conducting their
meetings. They will generally follow Roberts Rules of Order, Newly Revised.
16.6 Unless otherwise expressly provided for an ad hoc committee of the City Council,
such committees shall not receive public testimony or allow audience
participation in connection with or related to the agenda item being discussed by
the Committee,. Unless otherwise expressly provided for such ad hoc committee,
it is the intention of the City Council that such ad hoc committees function
informally and not in any way that takes action in lieu of or on behalf of the full
City Council. The purpose and function of such ad hoc committees shall be to
review matters in advance of their consideration by the full City Council, and
perhaps record and make recommendations to the full City Council. With that, it
is the intention that these committees operate informally, without the need for
compliance with the Open Public Meetings Act (Chapter 42.30. RCW).
16.7 Committee Chairpersons shall approve all agenda items and may, at their
discretion, remove or add agenda items during the course of the meeting.
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SECTION 17 - COUNCIL REPRESENTATION & INTERNAL COMMUNICATION
17.1 If a Councilmember meets with, attends a meeting or otherwise appears on
before individuals, another governmental agency, a community organization, or a
private entity or organization, including individuals, agencies, or organizations
with whom or with which the City has a business relationship, and makes
statements directly or through the media, commenting on an issue that does or
could affect the City, the Councilmember shall state the majority position of the
City Council, if known, on such issue. Personal opinions and comments which
differ from those of the Council majority may be expressed if the Councilmember
clarifies that these statements do not represent the City Council's position, and
the statements are those of the Councilmember as an individual. Additionally,
before a Councilmember discusses anything that does or could relate to City
liability, the Councilmember should talk to the City Attorney or the City's Risk
Manager, so that the Councilmember would have a better understanding of what
may be said or how the discussion should go to control or minimize the City's
liability risk and exposure.
17.2 Councilmembers need to have other Councilmember's concurrence before
representing another Councilmember's view or position with the media, another
government agency or community organization.
17.3 Councilmembers shall not knowingly communicate with an opposing party or with
an opposing attorney in connection with any pending or threatened litigation in
which the City is a party or in connection with any disputed claim involving the
City without the prior approval of the City Attorney, unless the Councilmember is
individually a party to the litigation or is involved in the disputed claim separate
from the Councilmember's role as a City official.
17.4 Communication among Councilmembers shall conform to the following
parameters:
A. Except in connection with Council members meeting, informally, in
committees not subject to the Open Public Meetings Act, to assure that
communication on agenda items occurs to the greatest extent possible at
the public meetings, and to avoid even the perception that email is being
used in a way that could constitute a public meeting, e.g., successive
communications on City Council topics that involve a quorum of the
Councilmembers. Councilmembers should refrain from emailing
Councilmembers about such agenda items. Councilmembers should be
prepared to communicate about matters that are on upcoming Council
agendas at the public meetings. If Councilmembers wish to share
information with other councilmembers about matters that are on
upcoming agendas, the councilmembers should forward that information
to the Mayor for distribution in the council meeting packets.
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B. Councilmembers may communicate via email to other Councilmembers,
including to a quorum of the full City Council about matters within the
scope of the City Council's authority or related to City business, but not yet
scheduled on upcoming Council agendas, to indicate a desire that certain
items be included on upcoming meeting agendas; provided that
Councilmembers shall never ask for responses from the other
Councilmembers in that communication.
C. Email communication among Councilmembers relating to City operations
should also include the Mayor as a recipient /addressee.
D. Councilmembers may email the Mayor about City business without
limitations or restrictions.
17.5 Internet & Electronic Resources /Equipment Use.
A. Policy. It is the policy of the City Council that Internet and electronic
resources equipment use shall conform to and be consistent with the
requirements of City of Auburn Administrative Policy and Procedure 500-
03, "Internet & Electronic Resources /Equipment Use — Elected Officials"
adopted hereby and incorporated herein by this reference.
It is important to note that all letters, memoranda, and interactive computer
communication involving City Councilmembers and members of advisory
boards and commissions, the subject of which relates to the conduct of
government or the performance of any governmental function, with
exceptions stated by the Public Records Act (RCW 42.56), are public
records.
B. Electronic Communications.
1. Informal messages with no retention value and that do not relate to
the functional responsibility of the recipient or sender as a public
official, such as meeting notices, reminders, telephone messages
and informal notes, do not constitute a public record. Users should
delete these messages once their administrative purpose is served.
2. All other messages that relate to the functional responsibility of the
recipient or sender as a public official constitute a public record.
Such records are subject to public inspection and copying.
3. Electronic communications that are intended to be shared among a
quorum of the City Council or of an ad hoc Council Committee,
whether concurrently or serially, must be considered in light of the
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Open Public Meetings Act, if applicable. If the intended purpose of
the electronic communication is to have a discussion that should be
held at an open meeting, the electronic discussion shall not occur.
Further, the use of electronic communication to form a collective
decision of the Council shall not occur.
4. Electronic communication should be used cautiously when seeking
legal advice or to discuss matters of pending litigation or other
confidential City business. In general, electronic communication is
discoverable in litigation, and even deleted electronic
communication is not necessarily removed from the system.
Confidential electronic communications should not be shared with
individuals other than the intended recipients, or the attorney - client
privilege protecting the document from disclosure may be waived.
5. Electronic communication between Councilmembers and between
Councilmembers and staff shall not be transmitted to the public or
news media without the filing of a public disclosure request with the
City Clerk.
6. As a cautionary note, if an elected public official uses his or her
personal home computer to send electronic communications
dealing with City business, the electronic communications and
electronic records may be subject to discovery demands and public
disclosure requests. That possibility amplifies the need for caution
in how one uses electronic communication for City business.
17.6 Different than where a City Councilmember is appointed by the City Council or
the Mayor to serve as a member of a board, commission, committee, task force
or any other advisory body, the City Council may appoint a Councilmember to
serve as a non - member Liaison to a board, commission, committee, task force or
any other advisory body. Anytime a Councilmember is appointed as such a
Liaison, the position or role of Liaison is subordinate to that of Councilmember,
and the Councilmember's responsibility is first and foremost to the City and to the
City Council. The role and responsibility of the Councilmember- Liaison is to keep
the City Council apprised of the activities, positions and actions of the entity or
organization to which the Councilmember has been appointed Liaison, and not to
communicate to the board, commission, committee, task force or other advisory
body a statement as the position of the City Council, except as authorized or
directed by the City Council.
17.7 Whenever a member of the City Council attends any meeting of any other entity
or organization, he or she should endeavor to be prudent in what he or she says
or does at such meeting. Further, the Councilmember should avoid attending
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such meeting if that attendance would impose an interference with the meeting or
the operations of the other entity or organization, or of the operations of the City.
SECTION 18 - TRAVEL AUTHORIZATION
18.1 In accordance with the City of Auburn travel policy, approvals or expenditure of
travel related costs and /or approval of specific travel events or activities by
Councilmembers beyond the authority provided in the travel policy and budget
shall be as follows: the requesting Councilmember shall submit his /her request to
expend travel related costs and /or request for authorization for specific travel
purposes to the Mayor to be included on an upcoming Council meeting agenda in
advance of the date(s) of such expenditure or travel. The City Council may
pursuant to a motion, approve the request by a majority vote of a quorum of the
City Council at the meeting in which the matter is considered.
SECTION 19 - CONFIDENTIALITY
19.1 Councilmembers shall keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City's
position is not compromised. Confidentiality also includes information provided to
Councilmembers outside of Executive Sessions when the information is
considered by the exempt from disclosure under exemptions set forth in the
Revised Code of Washington.
SECTION 20 — ENFORCEMENT OF RULES OF PROCEDURE
20.1 Councilmembers shall conform their conduct to the requirements, standards and
expectations set forth in these Rules of Procedure. In addition to and
notwithstanding whatever other enforcement mechanisms may exist for legal,
ethical or practical obligations on Councilmember performance or conduct,
violations of these Rules of Procedure by Councilmembers may be enforced by
action of the City Council through sanctions such as votes of censure or letters of
reprimand, and such other action as may be permitted by law.
Page 29
DI.B Page 148 of 164
Exhibit A — Resolution No. 5115
City Council Rules of Procedure:
Adopted: February 2, 2004
Ordinance No. 5802
Amended by Resolution No. 4282, December 17, 2007
Amended by Resolution No. 4429, December 15, 2008
Amended by Resolution No. 4467, April 6, 2009
Amended by Resolution No. 4615, July 6, 2010
Amended by Resolution No. 4686, February 22, 2011
Amended by Resolution No. 4740, August 15, 2011
Amended by Resolution No. 4813, May 21, 2012
Amended by Resolution No 4909, February 19, 2013
Amended by Resolution No. 5105, November 3, 2014
Amended by Resolution No. 5112, December 1, 2014
Page 30
DI.B Page 149 of 164
DI.0
C=ITY or
AUBURN
\VASHENG`O
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
Auburn Area Chamber of Commerce Services Agreement December 9, 2014
Update
Department: Attachments: Budget Impact:
Administration Chamber report $0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:
Meeting Date: December 15, 2014
Staff:
Item Number: DI.0
AUBURN * MORE THAN YOU IMAGINED Page 150 of 164
MEMORANDUM
TO:
CITY OF AUBURN MAYOR, COUNCIL MEMBERS, FINANCE COMMITTEE,
PUBLIC WORKS COMMITTEE AND COMMUNITY & PLANNING DEVELOPMENT
COMMITTEE
FROM: AUBURN AREA CHAMBER OF COMMERCE
SUBJECT: SERVICES AGREEMENT UPDATE /CONTRACT RENEWAL - VISITOR
INFORMATION CENTER, ECONOMIC DEVELOPMENT & TOURISM
DATE: 12/2/2014
CC: AUBURN AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS
Dear Mayor & City Council Members,
Thank you for this opportunity to present you with an end -of -the -year report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to have provided the City pursuant to our contract for services.
As you know, these services assist the City by supplementing its efforts with regard to
Visitor /Tourism Information, the City's Economic Development Goals and Outreach to
Current and Future Business Community Members in ways that leverage the credibility,
experience and resources of the Chamber.
While there is some overlap, I have organized this summary to encompass the general
scope of services in the referenced contract, as follows:
SERVE AS AUBURN 'S VISITOR INFORMATION CENTER:
Handle inquiries made by visitors, new residents and employees via phone, email,
mail, walk -in and respond with the appropriate information and materials: Operate
the City's storefront Visitor Information Center where visitors obtain materials and
advice during normal business hours. The center will provide sufficient space,
display racks, appropriate materials and receptionist.
Consistent with the terms of the contract for services, the Chamber maintains and
operates Auburn's Visitor Information Center where people know to seek out the
Chamber as the first point of contact, whether a visitor, existing resident or new resident,
existing business or prospective business, to obtain a wide variety of materials and
advice.
The Chamber- operated Visitor Information Center dominates the entire front portion of
the Chamber's Lobby, with easy visibility & access from the street. It includes large
display racks stocked with varied and valuable visitor - related materials.
DI.0 Page 151 of 164
The Visitor Information Center signage on the storefront is a large banner across the first
three windows to loudly state "Visitor Information Center "; and with a larger window
sign that boldly lists Auburn Tourism as one of the main components in our office and
offers the universal "I" symbol denoting an information center is located here.
With each walk -in, visitors and prospective businesses are able to take multiple pieces of
information that the Chamber provides. It is often their first point of contact in our
community. When we mail out relocation and /or vacation packets, a variety of
information is sent, including information about the City of Auburn, parks & recreation,
public art, the golf course, trails, etc., as well as Auburn businesses and visitor services.
The valuable contribution the Chamber is uniquely able to provide in its contract with the
City, is our ability to staff the Visitor Information Center with employees having
extensive personal knowledge of the greater Auburn area, and a genuine desire to
promote the City of Auburn.
Produce and distribute the City business directory, community profile, street maps,
and lists containing information about community resources and /or business
services. Respond to requests from publishers seeking information about Auburn
for their magazines, web pages and /or directories. Provide City hotels with
brochures promoting local attractions, businesses and shops.
The Auburn Area Chamber of Commerce produces a Community Directory semi-
annually with projections to print quarterly, with the most up -to -date information. So far
this year we have distributed approximately 3,000 directories. We have found that our
new approach to printing the directories on an as- needed basis has helped our newest
businesses get the most exposure right away. We currently distribute these Community
Directories to:
• City Hall
• Member advertisers for use with prospective and current customers and firms
• Auburn Library
• Muckleshoot Library
• Senior Center
• Parks & Rec Building
• Auburn Airport
• Local Hotels
• Small Business Assistance Center
• Green River Community College
• The Outlet Collection
• All event visitors that deal directly with our Tourism Marketing Director
• New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber, MultiCare Auburn Medical Center, Green River Community College,
private schools and the Auburn School District's recruitment efforts); and
• We mail out the Community Directory in the Chamber's
"Relocation /Tourism /Inquiry Packets"
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The Chamber's Community Directory continues to receive a very strong response from
the Auburn Business Community. We believe the desire of local businesses to advertise
in the Community Directory is an affirmation of the effectiveness of the Chamber's
Community Directory in presenting the strengths and assets of the Auburn area, and local
businesses, to both current and prospective visitors. They see it as a primary resource for
direct contact with their customers and clients.
The Auburn Area Chamber of Commerce also produces a Local Area Map every two to
three years. 5,000 of each edition are printed. Our map was updated in January 2014.
This includes the newly renamed streets of The Outlet Collection Way and The Outlet
Collection Drive.
We currently distribute these Local Area Maps to:
• City Hall
• Member advertisers
• Auburn Library
• Muckleshoot Library
• Senior Center
• Parks & Rec Building
• Auburn Airport
• Local Hotels
• Small Business Assistance Center
• Green River Community College
• The Outlet Collection
• All event visitors that deal directly with our Tourism Marketing Coordinator
• New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber and the Auburn School District's recruitment efforts); and
• We mail out the Local Area Map in the Chamber's
"Relocation /Tourism /Inquiry Packets"
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DI.0 Page 153 of 164
PROVIDE SUPPORT AND SERVICE TO THE CITY'S ECONOMIC DEVELOPMENT GOALS AND
OUTREACH TO CURRENT AND FUTURE BUSINESS COMMUNITY MEMBERS.
Assist the City in meeting with current and potential businesses to discuss
inducements to conducting or locating a business in Auburn. Provide input,
feedback and serve on City technical and advisory committees for issues. (Proposed
city codes, comprehensive plans and updates, design review, proposed capital
improvements, city business processes, and other emerging issues mutually agreed
upon.) Serve as the referral service for individuals seeking to do business with an
Auburn business. Meet with and provide tours of the City, when scheduling
permits, for prospective business investors in conjunction with the City's Economic
Development Manager and Planning Department. Actively promote Auburn to
prospective new business investors by attending meetings and providing
appropriate information. Maintain and provide demographic information up to a
30 -mile radius from the downtown area. Organize and conduct orientations for new
employee groups as an incentive for businesses to locate in Auburn.
Chamber leaders and the Chamber's President & CEO have greatly appreciated the
opportunity to be called in as an active participate in significant recruitment and retention
meetings, partnering with the City's Economic Development Manager. We are ready,
willing and able to assist when called upon.
The Chamber continues with a series of business improvement courses in partnership
with the Small Business Development Center (SBDC) as a matter of business retention
for the City of Auburn. We are working diligently to improve our existing businesses so
they may thrive and expand here in our city. This second round of a 12 -month series will
conclude in March 2015. In January 2015 we will run a new series of programs
developed with the SBDC on the 5X Entrepreneur, how to maximize your business for
growth.
Chamber staff members and board members have been active in giving "windshield
tours" of the city to prospective businesses whenever requested.
The Chamber participates, along with other chambers, with the Valley Cities Mayors'
group to identify issues where it may forge and implement partnerships on issues critical
to enhance economic vitality for Auburn, and the south -end region. The Chamber is also
an integral founding partner on the South Sound Chambers of Commerce Legislative
Coalition (SSCCLC) that puts forth issues to better our region's economy. The Chamber
continues to be the Administrator for the SSCCLC.
Chamber board members, especially executive committee members, have actively
(proactively) been reaching out to current businesses to stay in Auburn. We have been
engaging our members in this outreach to better fill their existing needs; a key to
retention.
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DI.0 Page 154 of 164
The Chamber President & CEO has provided the City's Economic Development
Manager with several leads this year for businesses wishing to locate /relocate to Auburn.
One example is the owner of the Covington Copy It/Mail It.
The Chamber President & CEO has provided the City's Economic Development
Manager with leads on potential business loss to our City, where he has assisted with
finding them new locations or providing them with resources to expand. One example is
U -Line on C Street who was outgrowing their current location and was contemplating
moving out of Auburn.
5 1 Page
DI.0 Page 155 of 164
PROVIDE A SERVICE TO PROMOTE TOURISM AWARENESS FOR THE CITY OF AUBURN.
Coordinate all public relations, marketing, media relations, advertising, and event
planning for the Auburn Tourism Board. Liaise on marketing and communications
matters and coordinate with the individual Board members, who comprise
representatives from the City Council, the Auburn Area Chamber of Commerce, all
the major attractions, the lodging sector and other tourism - related businesses.
Follow up on activities to involve existing and new strategic partners.
Several Chamber Board Members and the President & CEO participate on the Auburn
Tourism Board, working to bring tourists to our area. This effort both builds the growing
strength of our local tourism economy and generates additional sales tax revenues to
support city services including both capital and operational expenses.
As part of our 5 -year Strategic Plan, the Chamber's leadership is committed to pursuing a
community -wide, partnership effort to market on a consistent basis a branded welcome
message to tourists in connection with all the major events that put heads in beds, dollars
in retail establishments and seats in restaurants.
Our Tourism Marketing Director, Debbie Luce, has provided a comprehensive report to
the Mayor and City Council Members on the progress of the Tourism Board. This report
highlights the success of our website and SEO efforts to bring more tourists to our city.
(See separate report from Debbie Luce.)
6 1 Page
DI.0 Page 156 of 164
Summary Data Regarding
Visitor Information, Tourism & Economic Development Inquiries
The following data reflects recorded Chamber activity in responding to Visitor
Information Center (Tourism) and Economic Development Inquiries from January 1,
2014 through December 2, 2014.
Visitor Information Center /Tourism
Walk -ins 3,253 (people are finding us since we relocated)
Phone 10,157 (we continue to be the 4 -1 -1 for the community)
Email 45,784 (this has gone up more, due to SEO on tourism website)
Mail
Incoming 551
Outgoing 11,432 (many more relocation requests included in this number)
Economic Development
Walk -ins 35
Phone 253
Email 35
Mail
Incoming 7
Outgoing 53
General Information Request (non VIC/Tourism /ED related)
Combined 7,286
Amount of time spent on each:
Walk -ins: 15 - 60 minutes
Phone: 3 - 30 minutes
Email: 3 - 5 minutes
Mail: 3 - 15 minutes
Thank you for the opportunity to provide you with this year -end status report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to provide the City pursuant to our contract for services. We look forward to reaching an
agreement for another year of providing these essentials services for the City of Auburn.
Sincerely,
AUBI]RN AREA CHAMBER OF COMMERCE
N Wyatt
P ident /CEO
7 1 Page
DI.0 Page 157 of 164
Auburn Tourism Board 2014 /Lodging Tax Advisory Board
Provide a service to promote Tourism for the City of Auburn:
Annually $45,000
Operation - 55%
Marketing - 45%
Coordinate all public relations, marketing, media relations, advertising and event
planning for Auburn Tourism Board:
• LTAC & ATB staff support
• Except and review all applications to the LTAC for funding
• Assume all reporting responsibilities to the LTAB & ATB
• Coordinate all public relations, marketing, media relations, advertising and event
planning for the ATB
• Maintain Website and Blog
• Coordinate marketing and communication matters with individual board
members, City Council, Auburn Area Chamber of Commerce and all major
attractions, the lodging sector and other tourism related businesses
• Coordinate all public relations to; Auburn Downtown Association, City of
Auburn, Parks Department, Multimedia, Senior Citizens Supervisor and Cultural
Arts to assist in promotion, advertising and up coming events
• Coordinate all public relations and staff support to; Auburn School District, Bands
for Veterans Day Parade, Soft Ball and Fast Pitch Tournaments, Sport Cup
Stacking Tournament, Miss Auburn Pageant, EMD 3on3, Eagles Conventions,
Hats & Heels, Christmas Bazaar at Emerald Downs, National Walking Day with
the YMCA, YMCA, NW Skating Invitational at Auburn Skate Connection,
Auburn Airport, Tanoa Bowl, EMD 3ON3,
• Coordinate and maintain Visitor Information Center
Liaise on marketing and communication matters and coordinate with the
individual Board members, who comprise representing from the City Council,
the Auburn Area Chamber of Commerce, all major attractions, the lodging
sector and other tourism - related businesses:
• Coordinate with Genesis Marketing to provide Search Engine Optimization
Management and Social Media Marketing such as Facebook & Twitter
• Answered all communications from Tourism Website and assist all walk -ins
• Promote Auburn as a Arts and Entertainment Destination
• Promote Auburn as a great place to host Group Conferences
• Developed Tourism Packet for visitor as well as business travelers for HR
departments
Follow up on activities to involve existing and new strategic partners:
• Assisted EmD3on3 Basketball Tournament finding sponsors & support
• Assisted both Art Walks, Spring & Fall, Auburn Wine Art & Music Festival
• Promoted & sent information to all parents for Sport Speed Stacking, Band
Competition at the Veterans Day Parade, Grand Re- Opening of the Outlet
Collection, Eagles
DI.0 Page 158 of 164
• Update any hotel, attraction or business partner information
• Coordinate and maintain partner list and continue to seek new valued partners
• Promote Auburn as a Arts and Entertainment Destination
• Compile a complete data base of Washington Associations & Organization
• Promote Auburn as a great place to host Group Conferences
• Assist Hotels with promotions and packages during slow months when occupancy
is down
Events that bring overnight stays in Hotel /Motels from over 50 miles:
• Petpalooza & Dog Trot
• EMD 3on3 Basketball Tournament
• Veterans Day Band Competition
• Sport Speed Stacking
• Some Concerts at White River Amphitheatre
• Eagles Conference
• Skating Invitational at Auburn Skate Connection
• Soft Ball and Fast Pitch Tournaments
• Soccer Tournaments
• Tanoa Bowl
DI.0 Page 159 of 164
Auburn Tourism Board 2014
The below items are tasks done by the Tourism Marketing Director which follow
the Tourism Boards Strategic Plan:
➢ Worked with Finance Senior Accountant for monthly financial review
➢ Maintain Website and Blog
➢ Negotiated 2014 contract with Clear Channel for banners at the Sounder Train
Station
➢ Participate in City Events representing the Tourism Board
➢ Answer all tourism related questions from walk -ins and phone calls
1. Respond to all tourism information requests with follow up if necessary -
phone, mail and website
2. Respond to all newcomer inquires about Auburn
➢ Update Chamber staff on current events that are tourism related
➢ Update Tourism Partners and Hotels on current events
➢ Continue to work closely with Auburn Downtown Association, City of Auburn,
Parks Department, Multimedia, Senior Citizens Supervisor and Cultural Arts to
assist in promotion, advertising and up coming events
➢ Continue to work with Auburn School District to promote school functions that
need hotel accommodations: Bands for Veterans Day Parade, Soft Ball and Fast
Pitch Tournaments, Sport Cup Stacking Tournament, Miss Auburn Pageant, EMD
3on3 Basketball Tournament, Eagles Conventions, Hats & Heels, Christmas
Bazaar at Emerald Downs, National Walking Day with the YMCA, etc.
➢ Other groups: YMCA, NW Skating Invitational at Auburn Skate Connection,
Auburn Airport, Tanoa Bowl, EMD 3ON3,
➢ Continue branding in all forms of printed materials, banners, ads, website design
➢ Hold and coordinate ATB meeting
➢ Prepare all paperwork for meeting including agenda, financials and minutes
➢ Send Agenda to City for all meetings
➢ Attended all ATB meetings, organized meetings and produced meeting materials
➢ Acquire brochures from around the State each year to display in Chamber lobby
➢ Organize and maintain visitor information material in Chamber lobby
➢ Work with and visit all hotels on a monthly basis - more if needed
➢ Check all websites of attractions & organizations on a weekly basis for updated
information
Develop and Implement ATB Monthly Update Calendar
➢ Distribute Updated Calendar to hotels to inform front desk staff and management
of upcoming events
➢ Post monthly calendars in 7 locations: B Street Plaza kiosk, Train Station, Auburn
Area Chamber of Commerce, Auburn Ave., The Outlet Collection Guest Service,
Safeway and The Auburn Downtown Association.
➢ Keep Safeway Deli Manager updated on events that will affect staffing
➢ Updates and FYI's go to all of the ATB partners on a regular basis
➢ Updates also act as a communication tool to update partners on important
information that might affect their business
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➢ Give updated calendar each month to the Chamber Director of Communications
which is used in weekly e- blasts
➢ Acquire tourism article each month in the Chamber Connections
➢ Keep up -to -date restaurant list, with recommendations on large group choices
Tourism Website
➢ Working with Genesis Marketing to provide Search Engine Optimization
Management
➢ Working with Genesis Marketing to provide Social Media Marketing such as
Facebook
➢ Post two or three monthly contests on Facebook Page
➢ Acquire prizes for contests
➢ Genesis Marketing has been reporting the hits that our website gets each week
➢ Have added map locations to all attraction, hotels, businesses and restaurants
➢ Ensure lodging and restaurant information is complete and valid
➢ Added ADD AN EVENT to website so that organizations can add events to our
calendar
➢ Added section on Meetings (We can help with your upcoming meeting)
➢ Added section on Planning a Wedding (gave list of Wedding: venues, caterers,
bakeries, clothing, wedding planners, photographers & party rentals. After 3
Wedding Shows we have all the information to encourage brides to shop local and
use Auburn businesses
➢ Continuing to get the word out to clubs, organizations and other businesses
encouraging them to add their events to our calendar using ADD AN EVENT
button
➢ Up -to -date attraction information
➢ Up -to -date new business information
➢ Working on content development and updating on a weekly basis
➢ Post all current events
➢ Add links and remove them as needed
➢ Add news and media articles
➢ Update any Hotel or Business Partner changes
➢ Answered all inquiries from site
➢ Worked on maximization of links to appropriate businesses
➢ Things To Do section automatically populates from the calendar
➢ Auburn News on site generates from Tourism Blog
➢ Auburn News site is updated daily to assure all news is current
➢ Highlight month's largest events on website Home Page
Continue to Update Tourism Fact Sheet
➢ Update all facts on the two -sided sheet as needed
➢ Displayed in Chamber lobby
➢ Send out in every information and newcomer packet
Maintain partner contact list
➢ Maintain list on a monthly basis
➢ Continue to seek new valued partners
Local Community Outreach Program
DI.0 Page 161 of 164
➢ Participate in yearly Association of Visitor Information Centers of Washington
(AVICW) Conference
➢ Attended AVICW Conference planning meetings with other Board Members
➢ President of AVICW 2014 & 2015
➢ Retained all speakers for 2014 Conference
➢ Produced all hand out material for Conference
➢ Held 2014 Board Meeting 2014 Conference calls
➢ Write and distribute quarterly AVICW Newsletter
➢ Plan 2015 AVICW Conference
➢ Acquired CVB (Yakima) as 2015 Conference Host
➢ Talk to all AVICW members comparing advertising, brochures, maps, events,
commercials etc. As well as problems and how to solve them
➢ Continue to worked with Reporter to have them add Tourism Website and ADD
AN EVENT to the beginning of their Calendar Of Events as a permanent section
➢ Continue to work with the Auburn Reporter to receive extra Residences Guide to
the Chamber to be placed in all newcomer packets
➢ Developed Tourism Packet for visitor as well as business travelers for HR
departments
➢ Maintained a great working relationship with all major local and area attractions
and local hotels
➢ Maintain an ongoing branding image for Auburn Tourism
➢ Found Sponsor for International Farmers Market Tote Bag for the 6th year
➢ Assisted EmD3on3 Basketball Tournament finding sponsors
➢ Manned booth at both Art Walks , Spring & Fall
➢ Was in charge of booth placements & vendors for 2014 Auburn Wine Art & Music
Festival
Our goal in 2009 was to continue to educate our local citizens by showcasing all the
tourism opportunities available in Auburn. We also wanted to promote the opening
of the Auburn International Farmers Market. This being accomplished in 2009 our
goal was to expand our outreach outside of Auburn. The Board of Directors and
the Lodging Tax Advisory Board decided to have a Wedding Show to accomplish
our goal while still showcasing all that Auburn has to offer. The 2010 Autumn
Wedding Show at Emerald Downs was a huge success allowing us to host an even
larger Wedding Show in 2011. There were over 3,000 guests attending the 2010 and
2011 show. Auburn businesses were given a $100 discounted vendor rate and prime
booth placement. Our hotels were given free 5 x 10 booth space. The 2012 Wedding
Show attendance was down but the vendors reported they had quality bookings and
were very happy. The event name was changed this year to Auburn Wedding Show
at Emerald Downs.
In 2013 the Board of Directors and the Lodging Tax Advisory Board decided to go
in a different direction and not host a 2013 Wedding Show. Our focus in 2013 was to
promote events that already exist in Auburn as well as new events. We promoted
EmD3 on 3 Basketball Tournament by sponsoring 32 Pole Pads. Each pad said City
of Auburn Washington Tourism Board Stay & Play Auburn
www.aubutntourism.com. We again participated in 2014 EmD3on3 Basketball
Tournament.
DI.0 Page 162 of 164
We also have been pursuing several large events hoping they will come to Auburn.
The 2015 Spartan Race that already has 10k people pre- registered. Pacific
Raceways also gave us the opportunity in 2014 to help several large race teams and
participants find accommodations when we contacted them.
We knew we were behind on Social Media Marketing such as Facebook and Search
Engine Optimization Management. We hired Genesis Marketing to implement our
2013 Goal. We sponsor two to three contest each month on our Facebook page. It is
another great way that we can advertise Auburn's events.
In 2014 we continued to work with Genesis Marketing. Our hits to our website are
up from 2013. Please find attached.
In 2014 we also began work on encouraging Clubs and Organizations throughout
the State to make Auburn a place for their upcoming meetings.
Hotel Occupancy
➢ Occupancy is at the highest it has been since 2008.
➢ Each month is higher than the previous year
➢ Please see attached page for comparison
➢ Summer months were at their all -time high
➢ Emerald Downs 3 on 3 Basketball Tournament in August aided occupancy as well
as The Outlet Collection, Pacific Raceways & and Emerald Downs Racing
➢ Will once again work with hotels offering Winter Rates from November thru
March
➢ Also established Special Rates for Emerald Downs, MultiCare Auburn Medical
Center, Funeral Homes, Auburn Airport
Advertising,
➢ Researched all possible free advertising
➢ Board decided not to participate in printed Guides
➢ Member of the Tacoma Visitor and Information Center and are in the Tacoma
Visitor Guide
➢ Arranged inclusion in calendar in Hometown Values - Free
➢ Linked our site to all area attraction websites
➢ Sponsored EmD3 on 3 Basketball Tournament Pole Pad at Emerald Downs
➢ Hotel occupancy was very high in August due to various events. EmD3 on 3
Basketball Tournament brought teams from the surrounding areas as well as the
entire State. If they did not stay in our hotels they spent money else ware to boost
tax revenues in Auburn
➢ EmD3 on 3 Basketball Tournament had 291 teams
➢ Sponsored the Grand Reopening of the Outlet Collection
➢ Acquired FREE advertising quarterly in Show Case Magazine & Website
Action Items and Goals which follow the Tourism Boards Program of Work
➢ Increase Hotel Occupancy
➢ Promote Auburn as a Arts and Entertainment Destination
DI.0 Page 163 of 164
➢ Compile a complete data base of Washington Associations & Organization
➢ Promote Auburn as a great place to host Group Conferences
➢ Assist Hotels with promotions and packages during slow months when occupancy
is down
➢ Re -sell the Banners at Sounder Train Station and sign a new contract with Titan
➢ Continue to grow our partnerships
➢ Continue to work with Economic Development Director to bring Conference
Groups to Auburn
➢ Continue to work with Auburn Airport Manager assisting them with aviation
events & seminars they wish to move from Puyallup to Auburn
➢ Continue to work with Sport Cup Stacking event planner to find a place in
Auburn to hold the 2015 event
➢ Continue to provide up -to -date information about our city
➢ Continue to work with Tacoma South Sounds Sports with over -flow room nights
➢ Change advertising strategy to promote Auburn on radio, TV and websites
➢ Work to bring in new events
➢ Assist all entertainment properties promoting their Special Events
➢ Work with Green River Community College to provide International Students and
their parents special information packets about Auburn
➢ Work with Washington Tourism Alliance to make sure we continue to promote
Washington and our community
➢ Member of the Washington Tourism Alliance (WTA)
➢ Member of Association Visitor Information Center of Washington (AVICW)
➢ Member of Tacoma Convention & Visitor Bureau
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