HomeMy WebLinkAbout12-08-2014 12/11/2014AUBURN Municipal Services Committee
December 8, 2014 - 3:30 PM
City Hall Conference Room 3
WAS II ING ION MINUTES
CALL TO ORDER
Chair Peloza called the meeting to order at 3:29 p.m. in Conference
Room 3 of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present were: Chair Bill Peloza, Vice Chair Wayne
Osborne and Member Claude DaCorsi.
Staff present were: Mayor Nancy Backus; Chief of Police Bob Lee;
City Attorney Dan Heid, Parks; Arts & Recreation Director Daryl
Faber; Solid Waste & Recycling Supervisor Joan Nelson; and Police
Secretary Sue Van Slyke.
Others present: Robert Whale of the Auburn Reporter,
B. Announcements
There were no announcements.
C. Agenda Modifications
Discussion Item
IV.E. Resolution No. 5115
City Attorney Dan Heid reviewed Resolution No. 5115 which will
amend the City Council Rules of Procedure as adopted by
Ordinance No. 5802 and amended by Resolution No. 4282, 4429,
4467, 4615, 4686, 4740, 4813, 4909, 5105 and 5112.
Resolution No. 5115 would allow the sequence of agenda items in
City Council meetings to be changed for flexibility purposes. There
may be occasions when it would be advantageous to take items out
of their order and consider them at an earlier or later time,
depending upon the circumstances or parties in attendance at the
meeting.
A brief discussion by the Committee resulted in agreement with the
need for this Resolution.
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IV
CONSENT AGENDA
A. Minutes - November 24, 2014 (Peloza)
Vice Chair Osborne moved and Member DaCorsi seconded to
approve the November 24, 2014 Municipal Services Committee
minutes as written.
Motion carried unanimously. 3 -0
ACTION
A. VADIS Service Agreement AG -S -080 (Coleman)
Solid Waste & Recycling Supervisor Joan Nelson presented the
VADIS Service Agreement to the Committee. This is a bi- annual
service agreement between the City of Auburn and Vadis for a litter
control program for 2015. The service includes a recycling pickup
program that runs from April to September each year. Ms. Nelson
explained that the cost of the program remains higher than what the
City currently pays.
Vice Chair Osborne recommended to forward the 2015 -2016
Service Agreement No. AG -S -080 with Vadis to City Council for
approval. Member DaCorci seconded.
Recommendation passed. 3 -0
DISCUSSION ITEMS
A. Resolution No. 5114 (Heid)
City Attorney Dan Heid summarized Resolution No. 5114 which will
amend the City of Auburn Fee Schedule to adjust fees for 2015. In
this document, each department identified fees they feel need to be
amended. Attorney Heid opened the meeting for questions from the
Committee. Vice Chair Osborne stated that the incorrect Resolution
number was listed at the top of page 23. Mr. Heid will amend the
resolution to reflect the correct number. Vice Chair Osborne also
addressed Section 4.a. on page 27 regarding the total valuation fees
on Permits. He stated that there is a discrepancy in the fee total
when the additional fee of $100.00 is added to the base fee.
Attorney Heid will confer with Community Development and Public
Works to adjust this fee schedule to reflect correct costs.
At the conclusion of the discussion it was recommended that
Attorney Heid research and either correct or clarify the following
items.
1. Section BA on page 35 - Other Annual Franchise Fee where the
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4.5% of Gross Revenue is crossed off.
2. Section G. Graves on page 45 which shows an increase of the
cost of a grave by $5000.00 from $4,995.00 to $9,995.00.
B. Ordinance No. 6546 (Reid)
Attorney Heid discussed Ordinance No. 6546 which will include fees
that are stated in the Auburn fee schedule. This ordinance will
accommodate some of the new fees that are currently in the fee
schedule that were previously referenced in city code. Member
DaCorsi pointed out that the lettering is out of sequence on page 59
with the rest of Section 8. Attorney Heid will correct this error. Vice
Chair Osborne called attention to Section 5.K. where the
nonrefundable application fee has doubled from $2,500.00 to
$5,000.00. Attorney Heid will find out the reason this occurred.
C. Ordinance No. 6547 (Heid)
Attorney Heid explained that this Ordinance seeks to allow flexibility
in the fees that are charged by the Parks and Recreation
department.There currently is no methodology to deviate from the
Fees and Charges Manual in special circumstances with individuals,
groups or special populations. The Committee suggested amending
the statement in Section 3.68.030.13 which states 'benefit to the
public and the Department' to 'benefit to the public, city and the
Department'.
D. Project Matrix (Peloza)
Line item 28P will be removed from the Project Matrix.
V. ADJOURNMENT
In regards to the next Municipal Services Committee meeting scheduled
for December 22, 2014, Mayor Backus informed the Committee that
there will not be any items moving forward from current committees due
to the change to study sessions.Vice Chair Osborne moved to cancel the
next Municipal Services Committee meeting on December 22, 2014.
Member DaCorsi seconded.
Motion approved. 3 -0
There being no further business to come before the Committee, the
meeting was adjourned at 4:08 p.m.
APPROVED this 9th day of Decembe 14.
U�o
Bill Peloza, Chair Sue Van Slyke, Po' a Secretary
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