HomeMy WebLinkAbout11-17-2014 11/17/2014ADBURN Of Finance Committee
November 17, 2014 - 5:00 PM
Annex Conference Room 1
WASH INC, I ON MINUTES
CALL TO ORDER
Chair Largo Wales called the meeting to order at 5:00 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at 1
East Main Street in Auburn.
A. Roll Call
Chair Largo Wales, Vice Chair Holman and Member Yolanda Trout were
present.
Officials and staff members present included: Mayor Nancy Backus, City
Attorney Daniel B. Heid, Finance Director Shelley Coleman, Director of
Community Development and Public Works Kevin Snyder, Customer
Care Manager Brenda Goodson -Moore and Deputy City Clerk Shawn
Campbell.
B. Announcements
There was no announcement.
C. Agenda Modifications
Updated exhibits for Ordinance No. 6533 were provided at the meeting.
II. CONSENT AGENDA
A. November 3, 2014 Minutes
Member Trout moved and Vice Chair Holman seconded to approve the
November 3, 2014 minutes.
MOTION CARRIED UNANIMOUSLY. 3 -0
B. Claims Vouchers (Coleman)
Claims voucher numbers 431138 through 431307 in the amount of
$1,976,866.07 and dated November 17, 2014.
Member Trout moved and Vice Chair Holman seconded to approve the
claims and payroll vouchers as presented.
MOTION CARRIED UNANIMOUSLY. 3 -0
C. Payroll Vouchers (Coleman)
Payroll check numbers 535092 through 535125 in the amount of
$890,419.15, electronic deposit transmissions in the amount of
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$1,300,870.369 for a grand total of $2,191,289.51 for the period covering
October 30, 2014 to November 12, 2014.
See claims vouchers for Committee action on payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6538 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
establishing the levy for regular property taxes by the City of Auburn for
collection in 2015 for general City operational purposes in the amount of
$16,879,116.00
Director Colman presented Ordinance No. 6538 setting the property tax
levy for 2015. She stated the property tax levy amount for 2015 is almost
$16.9 million. This includes estimated property taxes on new construction
of $260,000. The estimated levy rate is approximately $2.04 per $1,000
assessed value compared to $2.15 per $1,000 assessed value in 2014.
Vice Chair Homan moved and Member Trout seconded to approve and
forward Ordinance No. 6538 to full Council for consideration.
MOTION CARRIED UNANIMOUSLY. 3 -0
IV. DISCUSSION ITEMS
A. 2014 Third Quarter Financial Report (Coleman)
Director Coleman presented the 2014 Third Quarter Financial report.
Director Coleman explained revenues are above the budgeted amounts
and expenditures are below budget. The Sewer Fund is operating with a
positive income for the first time in many years.
Chair Wales asked if cleanup from a recent storm event would be in the
report. Director Coleman explained the City has funds dedicated to this
type of event. If the clean up cost exceeds $5,000, the City will file an
insurance claim for reimbursement.
Chair Wales requested Director Coleman present to the Committee at
the next meeting her recommendation on how the full Council could
review this type of information once the Council moves to Study
Sessions.
B. Auburn Manor Leak Adjustment (Coleman)
Director Coleman presented the proposed leak adjustment. She
explained the mobile home park is served by one domestic meter for all
of the residents. The park has repaired most of the leaks. The
infrastructure is old and fails frequently. The park received a rebate in
2006 for $121,000.
The Committee discussed ongoing leak adjustments and the possibility
of requiring the property owner to repair and maintain the infrastructure.
The Committee also discussed requiring the property owner to p�t in ageafof 4
irrigation meter. The residents who live in the court pay the bills, they
should be the ones to receive the credit. The population at the court is
mostly elderly and they would have a difficult time moving to another
location.
Customer Care Manager Goodson -Moore explained there are two
different ways to calculate the leak adjustment. If the City calculates the
adjustment for two months, the total credit would be $5,579.03. If the City
calculates it for six months, the total credit would be $22,238.55. A
portion of either credit would be paid by Metro Sewer.
Member Holman stated if the City provides the larger credit he would
want to require the property owner to upgrade the infrastructure in the
park.
C. Ordinance No. 6533 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
adopting the 2015 -2016 Biennial Budget for the City of Auburn,
Washington
Director Coleman presented Ordinance No. 6533. She stated the entire
budget process is included in the two attachments in the agenda packet.
Mayor Backus asked if the 2015 - 2016 Budget will include the funds for
the King County Public Health Clinic. Director Coleman stated those
funds will not be a part of this budget. The department will bring forward
a budget amendment in early 2015 with the adjustment.
D. Ordinance No. 6539 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6432, the 2013 -2014 Biennial Budget
Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462,
Ordinance No. 6472, Ordinance No. 6473, Ordinance No. 6474,
Ordinance No. 6481, Ordinance No. 6502, Ordinance No. 6510,
authorizing amendment to the City of Auburn 2013 -2014 Budget as set
forth in Schedule "A" and Schedule "B"
Director Coleman presented Ordinance No. 6539. The ordinance is the
final budget amendment for the 2013 - 2014 Budget. The amendment is
mostly housekeeping items and closing out LID 250 and the Golf Course
Fund.
Chair Wales noted the City has invested in the Auburn Municipal Airport
a great deal this year including a slurry seal, moving the business office
and internet access.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 5:33 p.m.
APPROVED this 1 st day of December, 2014.
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Shawn Campbell, Deputy City Clerk
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