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HomeMy WebLinkAbout01-12-2015 COUNCIL STUDY SESSION AGENDAAlityrB URN WASHINGTON City Council Study Session January 12, 2015 - 5:30 PM Auburn City Hall AGENDA Watch the meeting LIVE! Watch the meeting video M eeti ng vi dens are not avai I abl e unti 172 hours after the meeting has concluded. I. CALL TO ORDER A. Roll Call 11. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS III. AGENDA ITEMS FOR COUNCIL DISCUSSION A. Comprehensive Water Plan (30 minutes) (Fenhaus) B. Auburn /Sumner Boundary Revision (10 minutes)* (Para/Gaub) C. City Value Statements (20 minutes)* (Tate) City Council to consider draft value statements that would be used as the foundation for development of the City's Comprehensive Plan IV. OTHER DISCUSSION ITEMS V. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 18 DI.A AUBURN WASH Agenda Subject: Comprehensive Water Plan (30 minutes) Department: CD & PW AGENDA BILL APPROVAL FORM Attachments: No Attachments Available Administrative Recommendation: Review and discuss. Date: December 31, 2014 Budget Impact: $0 Background Summary: The City is in the process of updating the Comprehensive Water Plan. The final plan will consist of two large binders; one with chapter data and one with appendices. This is a large amount of information to review, especially at one time. We also have a deadline to submit the plan to Washington Department of Health (DOH) that is quickly approaching. We intend to continue with the review process started in November 2014 and divide the chapters for review of the preliminary draft plan into smaller segments. Reviewing the plan in this manner will allow us to meet the DOH deadline. November 2014 - Chapters 2 -6 were reviewed with Public Works and Planning & Community Development Committees. These chapters include information on Planning Considerations, Policies & Criteria, Water Requirements, Existing System, and Water Resources. January 2015 - Chapters 7 -9 will be reviewed at Council Study Session on the 12th. These chapters include information on Water Quality, Water Use Efficiency, and System Analysis. February 2015 - Chapters 1, 10 -12 will be reviewed at a Council Study Session. This includes an Introduction chapter and information on Capital Improvements Plan, Financial, and Operations & Maintenance. Appendices will only be included in the final document, unless specific data is requested. A binder with Chapters 2 -6 was provided to the councilmembers in November. Chapters 7 -9 are being distributed prior to the January 12th study session AUBURN * MORE THAN YOU IMAGINED Page 2 of 18 DI.A for inclusion in the previously provided binder. We request council members keep their binder and bring them to future meetings on this subject. An electronic version of the Preliminary Draft Comprehensive Water Plan can be found on the City's website at http: / /weblink.auburnwa.gov/ External /ElectronicFile.aspx ?docid= 256143 &dbid =0 Reviewed by Council Committees: Councilmember: Staff: Fenhaus Meeting Date: January 12, 2015 Item Number: DI.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 18 AuBuRN ITY Cdr • wAs - IENGTo AGENDA BILL APPROVAL FORM DI.B Agenda Subject: Date: Auburn /Sumner Boundary Revision (10 minutes) January 6, 2015 Department: Attachments: Budget Impact: CD & PW Boundary Exhibit $0 Administrative Recommendation: Discussion only. Background Summary: Sumner is planning a redevelopment of their former golf course site to construct a major warehousing site. Part of this plan includes proposed changes to the access at Stewart Road to improve the circulation and safety for their site. Staff has been coordinating with Sumner staff and the site developer to review their proposal and make recommendations for a safe and efficient corridor. This includes the potential change to the jurisdictional boundary between Auburn and Sumner west of the Lake Tapps Parkway bridge over East Valley Highway. Benefits of this include: • Creating a clear delineation of maintenance responsibility between agencies. • Auburn would not be responsible (or liable) for any of the roadway infrastructure west of the Lake Tapps Parkway bridge or for the potential new traffic signal proposed to serve Sumner's development. • Sumner would be required to provide access easements and an improved materials storage site to Auburn for Lake Tapps Parkway snow /ice response. Reviewed by Council Committees: Councilmember: Staff: Para /Gaub Meeting Date: January 12, 2015 Item Number: DI.B AUBURN * MORE THAN YOU IMAGINED Page 4 of 18 LEGAL DESCRIPTION CITY OF SUMNER ANNEXATION AREA That portion of the City of Auburn in the Southwest quarter and the Southeast quarter of the Northeast quarter of Section 1, Township 20 North, Range 4 East, Willamette Meridian, more particularly described as follows: COMMENCING at the intersection of the South line of said Northeast quarter and the West line of Burlington Northern Santa Fe Railroad right -of -way, being a point on the city limit line between City of Auburn and City of Sumner; THENCE North 00 °54'30" West, 70.03 feet along said line; THENCE South 82 °26'07" West, 137.30 feet along said line to the TRUE POINT OF BEGINNING; THENCE CONTINUING South 82 °26'07" West, 10.75 feet along said common line; THENCE North 89 °48'08" West, 474.24 feet along said line; THENCE North 88 °25'14" West, 477.67 feet along said line; THENCE North 07 °41'58" West, 155.36 feet along said line; THENCE North 82 °05'39" East, 987.52 feet; THENCE South 00 °57'23" East, 303.22 feet to the TRU NT OF BEGINNING. Containing 226,046 Square feet, more or less. Project Name: Sumner Meadows November 19, 2014 Page 1 of 1 BDG 16408L.001.doc Exhibit: 16408 EXH 04 -AN N EX. dwg DI.B Page 5 of 18 GRAPHIC SCALE 0 125 250 1" = 250 ccv 500 FEET N76 1g 15" 489. S76 > 3211 313.22 871-1 ST. E.) BRIDGE — v JR LA O ov N W I 48'08 "W T.P.O.B. 474 4' \ S82 °26'07'W� !! 10.75' N82 °05'3 87.52 N07 °41'58 "W_ - "NNEXAT "� — 155.36' STEWART ROAD _ AR _ - - - - -- N88°25'14 "W 477.6 N89' z D Ir 0 00 0 0I cw 0 01 0 CN p co cn 1 Date /Time:11/19/2014 4:57 PM BRIAN GILLOOLY File:P: \16000s \16408 \survey \16408EXH04 — ANNEX.dw SCALE: HORIZONTAL 1 " =250' VERTICAL N/A HA 18215 72ND AVENUE SOUTH US F KENT, WA 98032 4_ 2 (425)251 -6222 (425)251 -8782 FAX CIVIL ENGINEERING, LAND may. PLANNING, SURVEYING, Ng ENGINE- ENVIRONMENTAL SERVICES For: SUMNER MEADOWS JOB NUMBER 16408 16408L.001. DOC Title: SUMNER ANNEXATION AREA EXHIBIT SHEET DESIGNED DI.B IDRAWN BDG (CHECKED BDG (APPROVED BDG 1 DATE 11 19 14 Page 6 of 18 DI.0 AuBuRN -ITY F WASH AGENDA BILL APPROVAL FORM Agenda Subject: Date: City Value Statements (20 minutes) January 6, 2015 Department: Attachments: Budget Impact: Community Development & Attachment $0 Public Works Attachment B Administrative Recommendation: Background Summary: Value Statements Attachment A provides a draft series of citywide value statements. The intent of establishing value statements is that it helps create a foundation for the Comprehensive Plan and future city decision making that implements the principles of the Plan. These draft value statements are derived from the 2014 "Imagine Auburn" community visioning effort which generated feedback and input from approximately 1,000 people, City Council visioning exercises that occurred during annual retreats, general conversation with Council Sub - Committees and the Planning Commission, and internally generated staff brainstorming sessions. Since these statements serve as the foundation of the document, these draft value statements have also been transmitted to the Planning Commission and internally to all other City departments. The Planning Commission will provide feedback during their January 6, 2015 regular meeting. During the January 12, 2015 City Council Study Session staff will be prepared to provide general verbal briefings of feedback obtained from both the Planning Commission and other City departments. Our goal is to make sure that the statements are clear and understandable, that they align with the beliefs of City leadership, and that we have not missed or overemphasized any particular area. These value statements will appear within the Comprehensive Plan along with a description of how values are used in shaping policy and implementation actions. Attachment B illustrates how vision and value statements lead to policies and actions in order to provide greater context of how value statements are used. AUBURN * MORE THAN YOU IMAGINED Page 7 of 18 DI.0 At this time, staff is seeking general feedback on the draft value statements as opposed to a formal vote to accept or adopt. These value statements will incorporated into the draft Comprehensive Plan which will be brought forward to Planning Commission in March and April and City Council in May and June for further discussion and eventual adoption. Reviewed by Council Committees: Councilmember: Meeting Date: January 12, 2015 Staff: Tate Item Number: DI.0 AUBURN * MORE THAN YOU IMAGINED Page 8 of 18 Attachment A riELEBRATION 2US 'I 1L!TY VALUE STATEMENTS COMPREHENSIVE PLAN DECEnEt2014 DRAFT GENERAL APPROACH In 2014, the Auburn City Council established a broad year 2035 vision for the City, establishing Auburn as a "premier community with vibrant opportunities ". At the same time, citizens participated in "Imagine Auburn ", a visioning initiative for a community conversation on their future vision for the City. What emerged from these combined efforts was the foundation for the 7 community statements of values forming the basis of future city policies, actions and investments. The 7 values are: 1. Developing and preserving attractive and interesting places where people want to be 2. Promoting community -wide health and safety wellness 3. Providing transparent government service 4. Encouraging a diverse and thriving marketplace for consumers and businesses 5. Celebrating our diverse cultures, heritage, and community 6. Stewarding our environment 7. Creating a sustainable future for our community Identifying values and articulating a description of what each of these values look like, what they mean, and how they will happen establishes a framework for evaluating future actions and investments. The values described in the background sections of the Comprehensive Plan will carry forward throughout the document. The 7 values will also be consulted and utilized when developing capital improvement, transportation, and parks and open space plans; additionally, when we seek grant funding, evaluate development proposals, develop city policies, regulations, define our priorities, develop budgets, or when we face other community decisions, these values will be a the core of how we make choices. PG DI.0 Page 10 of 18 PLArE WE WILL CREATE AND MAINTAIN HIGH QUALITY NEIGHBORHOODS, PLACES, AND SPACES. What it will look like: • Active gathering spaces, such as parks, plazas, cafes, concert venues, festivals and markets, will be distributed throughout the City; these spaces will be engaging and filled with people interacting, irrespective of culture, age, or income level. • Buildings, landscaping, and outdoor spaces will be attractive, interesting, well designed, and maintained. • Our neighborhoods will be socially and physically connected and include features and layouts that encourage us to interact. • The community has embraced the concept of "One Auburn" while capitalizing on the unique local needs and identities of individual neighborhoods. What it means: • Because of Auburn's reputation for high quality and engaging spaces, array of performing arts programs, wonderful public arts, extensive retail and restaurant options, and various community -led activities, an atmosphere exists where citizens enjoy spending time here, visitors look forward to returning, and merchants want to stay. • Communities will be brought together through social and infrastructural programs. • Residents and visitors have a wide range of options for getting to and from Auburn, as well as travel alternatives within the City. How it will happen: • Investments and branding strategies will be implemented that recognize and reinforce an individual identity for the City and its neighborhoods. • We will look for opportunities to keep Auburn attractive, safe, interesting and fun. • Through development and design standards, new construction and redevelopment of all projects will incorporate amenities that promote human interaction, further connect the community, and create people - friendly land uses. PG DI.0 Page 11 of 18 WE WILL BUILD AND MAINTAIN AN ENVIRONMENT THAT PROMOTES HEALTHY AND SAFE LIFESTYLE OPTIONS. What it will look like: • The entire community will have access to multiple recreation options and a large inventory of nearby trails, parks, activities, and events. • Day or night, all demographics of the community will live with a feeling of complete safety in neighborhoods that are physically and socially connected. • We will have a variety of healthy food options that are physically and economically accessible to all members of the Auburn community. • The existing housing stock will be maintained and monitored to limit the presence of declining, unsafe neighborhoods. • Risk to life and property from all hazards will be minimized. What it means: • More outdoor private and public amenities will be developed that offer people safe passage throughout the community. • Fresh, local and healthy food options should be available to all members of the community. Food banks, farmers markets, retailers, restaurants, school districts, and governments have roles in achieving this objective. • Substandard housing, neighborhoods, and spaces will not be tolerated in Auburn. How it will happen: • Through the application of environmental design, the implementation of housing and neighborhood maintenance standards, a focus on connecting the community, and by investments in recreation amenities and safety features. • Promote and support programs, businesses, and public agencies that provide healthy food options. • Proactive planning efforts that prepare the City for responding to unanticipated natural events and implementation of regulatory requirements that mitigate exposure to natural hazards. pG PI.0 Page 12 of 18 WE WILL BE AN EFFICIENT, APPROACHABLE, & RESPONSIVE CITY GOVERNMENT. What it will look like: • In the long term interest of the City, its tax payers, and rate payers, we will construct and operate high quality infrastructure. • A transparent and responsive government that is proactive, accessible communicative, and approachable. • Citizens, inclusive of all of the City's diverse populace, will have equal access to and be highly engaged in City governance through elected and volunteer service. What it means: • Infrastructure assets will have a long life, require minimal upkeep, conform to uniform standards, and be in the best interest of tax and rate payers. • Government processes and services will be available to all segments of the population, through multiple mediums, and convenient means. • Multiple avenues of direct and indirect communication tools will be employed. • The range of options for travelling throughout the City will include traditional vehicular and sidewalk options alongside pedestrian and bike - friendly trails, shuttle and transit service, and other alternative forms of transportation. How it will happen: • Continue to refine and enforce standards that ensure new infrastructure assets added to the City system are of the highest quality. • By capitalizing on partnerships with the Muckleshoot Indian Tribe, business community, development community, non - profit and faith based organizations, transit agencies, school districts, Green River Community College, and other governmental agencies. • Utilizing existing and emerging technologies to better communicate, interact and make available the full range of programs and services to all populations. PG PI.0 Page 13 of 18 WE WILL PROVIDE A DIVERSE AND VIBRANT LOCAL ECONOMY WITH EMPLOYMENT AND SPENDING OPPORTUNITIES FOR CITIZENS AND A GROWING MARKETPLACE FOR BUSINESSES. What it will look like: • We will have a range of retail, industrial, manufacturing, and service businesses that exist in an environment conducive to success. • We will have a wide compliment of retail, service and dining options that cater to local needs, attracts visitors and encourages consistent patronage of local businesses. • We will have a robust marketplace where people can and want to live, work and play in Auburn. What it means: • Investing in place by creating amenities and an environment that attracts people to live here. If people are excited to live in Auburn, businesses will want to be in Auburn. • Businesses will stay and grow in Auburn, while businesses from other cities, regions, and states will be attracted to locate here. • The City will realize increases in sales tax and property tax revenues through targeted economic development and recruitment efforts. • People and goods will move safely and efficiently throughout the City and beyond. How it will happen: • Our economic development strategies will focus on investments in our community. • We will develop and implement an economic development strategic plan to guide policy making and financial investment decisions. • We will place high value on the City's economic development strategies when making policy decisions and determining how, where, and when to make capital investments. PG PLC Page 14 of 18 riFLE RATION WE WILL BE DIVERSE AND CREATIVE AND COME TOGETHER TO TEACH, LEARN, AND HAVE FUN. What it will look like: • Auburn has a thriving arts and culture community. • There will be events, amenities, and attractions that draw people, city -wide and beyond, to congregate and socialize. • Social, ethnic, economic, and cultural diversity in the people who live, work and play here and the places where they do it. What it means: • More people are thinking and acting with Auburn's future in mind. • Auburn's future is shaped by a broader demographic cross section of its citizenry. • People from all parts of Auburn are engaging in both city -wide and neighborhood initiatives. How it will happen: • Property owners, business owners, non - profit organizations, governments, service clubs, students, faith based organizations, and others are discussing Auburn's future and are taking actions to make it a premier community. • Strategic event planning that finds ways to entice new and expanded participation. • Utilizing technology to find new audiences and increase the amount and quality of information distributed. • Physical and social infrastructure will be developed that enables people to connect. PG pi.0 Page 15 of 18 WE WILL TAKE ACTIONS AND MAKE INVESTMENTS THAT PROTECT THE NATURAL ENVIRONMENT AND PRESERVE OPEN SPACE AND CREATE APPROPRIATE ACCESS. What it will look like: • Residents and visitors will enjoy open spaces and environmentally sensitive and meaningful areas while appreciating and understanding their importance and beauty. • The built environment will fit into the natural landscape in a way that protects and respects ecosystem function. • Natural resource protection will be supported and celebrated by City leadership and the community. What it means: • We will have accessible open spaces that are appropriately accessible to allow people to connect with the natural environment. • The impacts of new development on natural resources will be considerate of the sensitivity and importance of our precious natural resources; these resources will be prioritized highly and construction will seek to limit and mitigate impacts. How it will happen: • Regulatory tools will continue to be an important part of environmental protection in order to ensure that new development, redevelopment, land management, and property use do not inadvertently degrade the environment. • Identification of particularly sensitive properties for protection through purchase, easement acquisition, or other means. • Seeking out opportunities on public and private property for restoration or enhancement of existing sensitive areas. • City leaders and staff will place significant emphasis on policies and financial investments that protect our natural resources. PG P'.0 Page 16 of 18 S I L!TY WE WILL STRONGLY COMMIT TO OUR VALUES IN ORDER TO BUILD A LONG - LASTING AND THRIVING COMMUNITY. What it will look like: • An educated, equitable and prosperous community. • Continuous and conscientious balancing of natural resource protections, economic prosperity and cultural vibrancy in City policy and financial decisions. • Community members and visitors regularly come together in celebrations that reflect Auburn's diverse culture and heritage. • Enhanced and maintained natural and built environments. • Individuals have embraced community values and individually and collectively work together to help achieve them. • A city and community where our collective actions consider future citizens and the healthy development of Auburn. What it means: • City leaders and staff are committed to implementation of policies that consider both short - term and long -term effects. • Citizens, business owners, government, non - profits and the development community promote, and implement practices that contribute to an environmentally responsible Auburn. • An educated, equitable and prosperous community with strong and meaningful community connections that bind together diverse cultures, ages, and views. How it will happen: • City leaders will adopt sustainability in its broadest meaning as a core value and function of Auburn's delivery of local government services. • City leaders will continually and consciously create policies, actions and strategies that reflect the community's values. • Citizens and businesses will be invited and challenged to embrace sustainability in their individual and collective actions. PG PLC Page 17 of 18 Attachment B VALUE: ENVIRONMENT VALUE: ECONOMY NARROW POLICY STATEMENT Example of How Vision & Values Lead to Policies & Actions VALUE: SERVICE VALUE: PLACE VALUE: CELEBRATION DI.0 CITY COUNCIL VISION STATEMENT In 2035, Auburn is your premier community with vibrant opportunities. VALUE: WELLNESS We will build and maintain an environment that promotes healthy and safe lifestyle options. Day or night, all demographics of the community will live with a feeling of complete safety in neighborhoods that are physically and socially connected. NARROW POLICY STATEMENT Community planning through environmental design will be incorporated into City development regulations. IMPLEMENTATION ACTION Landscaping regulations are adopted that seek to establish clear sight lines, discourage harborage of criminal activity, and adequate well placed lighting. IMPLEMENTATION ACTION City of Auburn Police are consulted in the layout and design of subdivision features such as dedicated parks, pedestrian corridors, landscaping, and lighting. Minimum housing and neighborhood maintenance standards will be established. IMPLEMENTATION ACTION Regulations will be adopted that establish minimum property maintenance requirements for owners of multi family properties. IMPLEMENTATION ACTION Enforcement of property maintenance requirements at vacant properties will be prioritized in order to reduce the risk of neighborhood blight, public nuisances and criminal activity. Page 18 of 18 A single value statement will lead to... v Several high level policies A high policy will lead to multiple narrow policy statements Narrow policy statements will lead to many specific implementation actions.