HomeMy WebLinkAbout01-26-2015 COUNCIL STUDY SESSION AGENDAerr r
o
WASH I NGIUN
CALL TO ORDER
A. Roll Call
City Council Study Session
January 26, 2015 - 5:30 PM
Auburn City Hall
AGENDA
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II. ANNOUNCEMENTS, REPORTS, AND PRESENTATIONS
III. AGENDA ITEMS FOR COUNCIL DISCUSSION
A. Commercial Hazardous Waste Rate Restructure (30 minutes)* (Coleman)
B. System Development Charges - Fee Update (45 minutes) (Snyder)
IV. OTHER DISCUSSION ITEMS
V. ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are
available for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 13
C -M OF
AUBURN
WASH I NG1'( -)N
AGENDA BILL APPROVAL FORM
Agenda Subject:
Commercial Hazardous Waste Rate Restructure (30
minutes)
Department: Attachments:
Finance Memo
Rate Structure
LHWMPFlyer
Administrative Recommendation:
For discussion only.
Background Summary:
Date:
January 7, 2015
Budget Impact:
$0
The King County Local Hazardous Waste Management Program (LHWMP) will
present an overview of their program and the upcoming commercial hazardous waste
rate restructure that is effective April 1, 2015.
Reviewed by Council Committees:
Councilmember: Staff: Coleman
Meeting Date: January 26, 2015 Item Number: DI.A
DI.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 13
CITY OF *1
�J BURN
* -T WASHINGTON
To:
Auburn City Council
From:
Shelley Coleman, Finance Director
CC:
Nancy Backus, Mayor
Date: January 20, 2015
Interoffice Memorandum
Re: Commercial Hazardous Waste Rate Restructure
Background:
The King County Local Hazardous Waste Management Program (Program) provides safe
disposal of hazardous materials from residents and small - volume business generators in King
County. The Program provides technical assistance on reducing exposure and risk from
hazardous waste and operates hazardous waste mobile sites including the one at the Outlet
Collection in Auburn.
The Program is funded by rates established by the King County Board of Health. In Auburn the
fees appear as a separate line item on customers' monthly bills and the City remits the fees to
King County on a quarterly basis. The current monthly fee is $1.08 for each single family account
and $11.24 for non single family (includes all commercial and multi family accounts). Self- haulers
also pay a small fee at the King County transfer stations.
The King County Board of Health is changing the rate structure in 2015. The Program was
interested in making the rates more equitable among the non single family ratepayers. The
current system charges these accounts the same, regardless of the volume of solid waste they
generate. The board approved a new rate structure in July 2014 that will reduce costs for non
single family customers that generate less solid waste; shifting those costs to customers that
generate larger volumes (see Table 1). The new rate is based on container size rather than a flat
fee. The new rate structure will be effective April 1, 2015.
Table 1: Commercial Hazardous Waste Fees (Multifamily and Business)
Rate Tier
Solid Waste Container Size
Current Fee
New Fee
Small
:5.48 cy /96 gal
$11.24/mo.
$1.46/mo.
(Cart or can)
Medium
.48 cy /96 gal < 10 cy
$11.24/mo.
$12.01/mo.
Dum ster
Large
$11.24/mo.
$46.15/mo.
(Roll -off container)
Page 1 of 2
DI.A AU BURN - MORE THAN YOU IMAG i Rage 3 of 13
Discussion:
The rate restructure only impacts non single family customers. These accounts make up
approximately 13% of Auburn solid waste accounts. The Program estimates 20% will pay less,
71 % will pay about a dollar more, and 8% will pay about $35.00 more.
The fee will now be charged "per service" instead of a flat fee per account. For example, an
account with a dumpster and a roll -off container will pay $12.01 for the dumpster and $46.15 for
the roll -off. A small number of non single family customers will see their rates increase above
$100.00 per month with the new "per service" fee structure.
Single- family residential accounts will continue to be charged a flat monthly fee, but they will see
a slight reduction from the current rate of $1.08 to $0.84.
Implementation:
The new fee structure will take effect on April 1, 2015. Since the City of Auburn bills for solid
waste services, staff will work with our utility billing software vendor, Springbrook, to ensure the
new fees are accurately applied to each account. The Program will provide one -time funding to
assist with implementing the new fee structure. City staff met with the Program staff in early
December to discuss outreach to Auburn customers regarding the upcoming fee change.
Page 2 of 2
DI.A AUBURN - MORE THAN YOU IMAG i �R;�ge 4 of 13
LOCAL HAZARDOUS WASTE RATE - STRUCTURE CHANGE IN 2015
Frequently Asked Questions for King County Ratepayers
Updated 8.22.14
The Local Hazardous Waste Management in King County (Program) fulfills local government
responsibilities under state law (RCW 70.105.220) for managing hazardous waste. The Program
provides safe disposal of hazardous materials and wastes from residents and small businesses
throughout King County, as well as a range of services and prevention programs to reduce
exposure and risk from hazardous materials. The Program is funded by local hazardous waste
(LHW) fees on solid waste (garbage) and sewer accounts, and nominal fees charged at transfer
stations. Monthly LHW fees are collected on garbage accounts — currently $1.08 for residents
and $11.24 for businesses.' The Program will be changing how these fees are charged to
businesses and multi - family residential solid waste accounts.
The King County Board of Health (Board) sets the Program's rates. The Board was briefed on
the Program's rate structure proposal at their April meeting. They adopted the new rate
structure their July meeting. The rates new rates will become effective April 1, 2015.
1. Why is a change being made to LHW solid waste (garbage) fees?
The Program is interested in making its rates fairer by considering relative volumes of waste
generated by different ratepayers. The current flat rate system isn't fair for businesses or multi-
family residences that generate small amounts of solid waste because they are charged the
same flat rate as companies and multi - family developments that produce large volumes of solid
waste. Also, some multi - family residences pay different fees depending on how their accounts
are structured with their garbage collection service provider. Under the new system, multi-
family residences throughout King County will be charged in a consistent manner, using the
same volume -based fee structure.
2. Who will be affected by the change in rate structure?
Rate changes will affect commercial (business and multi - family residential) garbage accounts
(7% of accounts countywide). Single- family residential accounts (93% of accounts) will not be
affected. The new rate structure will be applied to all types of non - residential accounts
including businesses, private enterprises, not - for - profit organizations, public agencies, schools,
medical organizations and healthcare facilities. It will also apply to all multi - family residences
including condominiums, apartment buildings, townhouses, and multiplexes.
3. How will rates change under the new structure?
LHW rates are currently charged as a flat fee. Under the new structure, affected accounts
(businesses and multi - family residences) will pay fees based upon the size of their garbage
containers. Three rates have been established, reflecting small, medium, and large -size
containers. Single- family homes will continue to be charged a flat fee.
1 See King County Board of Health Code 11.04.040.
http: / /www.kingcounty.gov /healthservices /health /BOH / -/ media / health /publichealth /documents /boh /code /BOH
CodeTITLE11.ashx
DI.A Page 5 of 13
4. Will fees change for recycling, composting, or yard waste services?
This proposed change will not affect recycling, composting, or yard waste services.
S. How much will my rates change?
If you are a business or multi - family residence, the answer depends on how much garbage you
produce — fees are based on the size of your garbage container. Details are provided in the
table below.
Proposed Tier
Solid Waste Container Size
Current Fee
Proposed Fee
Small volume
< 0.48 cu. yds.
$ 11.24
$ 1.46
jCarts and cans)
Medium volume
> 0.48 cu. yds. and <10 cu. yds.
$ 11.24
$ 12.01
(Dumpsters)
Large volume
> 10 cu. yds.
$ 11.24
$ 46.15
(Roll -off containers)
Under the new structure, approximately 20% of accounts will pay less than they are now; 71%
will pay about a dollar more, and about 8% will pay about $35 more.
6. Are there other changes associated with the new rate structure?
Yes. Fees will shift from being charged per account to being charged per "service," so accounts
that include multiple garbage collection services will be charged separately under the new
structure.
Example: A business with a 10- gallon garbage can and a dumpster will pay LHW fees for both
services. The business would pay $1.46 per month (for the 10- gallon can service), and $12.01
per month (for the dumpster service) — for a total of $13.47 per month.
The per- service billing will be similar for accounts that cover multiple sites.
Example: A school district has an 8 -yard dumpster at each of its five campuses, and a 12 -yard
roll -off container at a sixth site.
The school district would be charged monthly fees of $12.01 x 5 (for each 8 -cubic yard
dumpster service), and $46.15 (for the 12 -yard roll -off container at the sixth site) — for a total of
$107.66 per month. If the school district currently is paying the LHW fee at each site, this is an
increase of $38.76 over their current fee.
Relatively few accounts currently bundle multiple services or sites, so the number of those who
will be billed for more than one service is expected to be fairly small. A relatively small number
of accounts (estimated to be fewer than 50) will see rates increase to above $100 per month.
7. How does the new rate structure change affect single - family residences?
The new LHW rate structure change does not apply to single - family residences. However, these
residents will see a slight reduction in their LHW fee (a decrease of 24 cents each month),
because the total cost to safely dispose of hazardous waste would be shared more fairly
between small and large volume residential ratepayers.
DI.A Page 6 of 13
8. Will my garbage bill look the same?
Yes, your garbage bill will look the same physically, but you may see a change in the amount
you are billed for the LHW fee.
9. Who do I contact for more information?
For more information about the proposed garbage surcharges, contact Liz Tennant at
Liz.Tennant @kingcounty.gov or (206) 284 -7974.
About the Local Hazardous Waste Management Program
The Local Hazardous Waste Management Program in King County (LHWMP) is a multi -
jurisdictional program that focuses on reducing public and environmental exposure to
hazardous materials.
Four government agencies, 37 cities, and tribal governments in King County are working
together to help citizens, businesses, non - profit organizations, and government agencies
reduce the threat posed by the production, use, storage, and disposal of hazardous materials
and wastes. LHWMP provides services to 1.9 million residents and 60,000 businesses
throughout King County. Visit us on line at www.lhwmp.org
Local Hazardous Waste
Management Program
in King County
Publication Number: LHWMP 0195
Alternate Formats Available
Voice: 206 - 263 -3050
TTY Relay: 711
DI.A Page 7 of 13
IL
Local Hazardous Waste
Management Program
in King County, Washington
DI.A Page 8 of 13
Managing hazardous materials
is important to your employees,
the environment and your
bottom line. Our hazardous waste
services can help you:
• navigate regulations
• find safer chemicals, equipment or practices
• cost share for business improvements
• host multi - language workshops for staff
• access our no -fee disposal
• become an EnviroStar!
In- person assistance
Schedule an appointment or call the Business
Waste Line at 206 - 263 -8899 for information.
No cost disposal
For qualifying small businesses at hazardous
waste facilities.
Cost share for business improvements
The Voucher Incentive Program offers
50% reimbursement up to $500 for work or
equipment related to managing hazardous
materials or disposal. Call 206 - 263 -3038.
Help identify disposal options
We can help identify your wastes and
determine disposal options. The Waste
Directory (Yellow Book) lists contacts, wastes,
disposal information, and vendors. Call for a
free copy or visit the website below.
Call the
Business Waste Line
at 206 - 263 -8899
or visit
Haz Waste Hel p. org
These services are paid for in
your utility bills: Use them!*
DLA
* King County Board of Health Code 11.04.060
Technical visits provide individual consulting for
your business
Use IMEX, the Industrial 'NEX
Materials Exchange to
advertise materials online that
you no longer need.
Call 206 - 263 -8465, toll -free 1- 888 -TRY IMEX,
1- 888 - 879 -4639; Uselmex.org
Join Enviro5tars for business
recognition and promotion
The 2 -5 Star certification earns your business
free marketing and is recognized in seven
Washington counties. Call 206 - 263 -3063,
toll -free 1- 877 - 220 -STAR (7827);
EnviroStars. org
ENVIROSTARS "'
CERTIFIED
EnviroStars businesses work hard for the
environment and their workers
Page 9 of 13
a
0
How can you tell which products in your
home are hazardous? If the label says
CAUTION, WARNING, DANGER or POISON.
Call the Household
Hazards Line for
questions on hazardous
products, disposal and
less toxic alternatives.
Dispose of hazardous
products at no cost.*
Find city and tribal
collection events on
the events calendar,
and Wastemobile and
facility schedules at
HazWasteHelp.org
Home collection service
is available for eligible
seniors or residents
with disabilities who
don't drive or have
access to a car.
e,
`x
_0
The Take it Back Network has recyclers for fluorescent light
bulbs, computers, TVs and mattresses, call 206 - 296 -4466;
takeitba ckn etwork. org
The Garden Hotline has practical advice on less toxic lawn
and garden chemicals and techniques, 206 - 633 -0224;
gardenhotline.org
Grow Smart, Grow Safe rates over 600 pesticides,
fertilizers and soil amendments to help you find safer products.
Visit growsmartgrowsafe.org/
Call the Household Hazards
Line at 206 - 296 -4692
or visit HazWasteHelp.org
Alternative formats available
206 - 263 -3050 TTY Relay: 711
Printed on recycled paper. Please recycle.
13®] 30 _HazWasteServicesBrochure.indd skrau, Ipre �1=02M lifelong. Page 10 of 13
KCIT GIS, Visual Communications and Web Unit February 2014 Publication Number: LHWMP_0169
Local Hazardous Waste
Management Program
in King County, Washington
130 Nickerson Street, Suite 100
Seattle, WA 98109 -1634
Phone: 206 - 263 -3050
Fax: 206 - 263 -3070
www.HazWasteHelp.org
Local governments
for health and the
environment.
*No cost disposal for hazardous products
for King County residents and qualifying businesses * King County Board of Health Code 11.04.060
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AtAuRN
WASHINGIUN
AGENDA BILL APPROVAL FORM
Agenda Subject: Date:
System Development Charges - Fee Update (45 minutes) January 15, 2015
Department: Attachments: Budget Impact:
CD & PW No Attachments Available $0
Administrative Recommendation:
City Council to discuss proposed changes to the water and sewer System
Development Charges.
Background Summary:
The City of Auburn finances expansions and upgrades for its water, sewer, and storm
utilities in part by collecting System Development Charges (SDC). Each new
connection pays SDCs to buy into the use of the existing utility systems and to pay for
expansions necessary to serve new connections. The SDCs have not increased since
2006, but the need for additional facilities to serve the growth in our community has
continued to increase. The costs to construct those additional facilities has also
increased. City staff has determined that modifications to the existing SDCs are
needed to provide the revenue necessary to pay for future new facilities.
The existing utility facilities have included wells and springs, reservoirs, water
treatment facilities, pump stations, connections to the regional Tacoma water system
and purchasing permanent water supply capacity in Pipeline 5, water transmission
mains, sewer and storm interceptors, and sewer and storm pump stations. Future
facilities will include Well 1, additional purchases of capacity from the regional water
system, Fulmer Well Field treatment and supply expansion, a new reservoir in the
Valley, new pump station expansions, larger diameter regional stormwater pipe
improvements, and new sewer interceptors. The costs of future projects that are
attributable to rehabilitation, replacement, and maintenance were not included in the
costs for determining the SDCs.
During 2014, the former Public Works (PW) Committee of the City Council evaluated
various alternatives to balance the City's need for revenue to build infrastructure to
serve future growth with a desire to support continued robust growth. The PW
Committee concluded that without additional funding from the SDCs, future growth
may be limited by the City's ability to provide service, or the cost of future
DI.B AUBURN * MORE THAN YOU IMAGINED Page 12 of 13
improvements could be borne entirely by future development rather than being shared
with existing customers. The PW Committee recommended that the water and sewer
SDCs should be increased beginning in 2015, while the storm SDC should remain
constant. The former Planning and Community Development Committee of the City
Council concurred with that recommendation.
The former Committees also recommended that the SDCs should be modified by at
least the construction cost index (CCI) each year, with re- evaluation of the SDCs
following completion of utility comprehensive plans. The former Committees felt that it
is important to have consistent and continuous management of connection fees.
Reviewed by Council Committees:
Councilmember: Staff: Snyder
Meeting Date: January 26, 2015 Item Number: DI.B
DI.B AUBURN * MORE THAN YOU IMAGINED Page 13 of 13