HomeMy WebLinkAbout10-01-2014 UntitledLes Gove Community Campus
C11Y OF R October 1, 2014 - 6:00 PM
Annex Conference Room 2
WASHINGTON MINUTES
CALL TO ORDER
Chair Rich Wagner called the meeting to order at 6:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice -Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Nancy Backus; Director of
Administration Michael Hurst; Parks, Arts and Recreation Director
Daryl Faber; Director of Community Development and Public Works
Kevin Snyder; Finance Director Shelley Coleman, Network
Communications Engineer Colin Schmalz; Assistant Chief of Police
Bill Pierson; and Office Assistant Sue Van Slyke.
Members of the audience were Gary Ponto from GP Marketing; Stan
Lokting and Daniel Podoll from ARC Architects.
B. Announcements
There were no announcements
C. Agenda Modifications
It was requested that Item IV.A. be taken out of order and followed
by Item III.A.
CONSENT AGENDA
A. Minutes - August 12, 2014 (Tate)
Les Gove Community Campus Committee approved the minutes
from the August 14, 2014 Les Gove Community Campus meeting
with one change:
III.A. Action Item - Resolution No. 5091
Motion was carried unanimously. 2 -0
Member Osborne moved and Vice -Chair Wales seconded to
approve the minutes as corrected. Page 1 of 4
IV
ACTION
A. Design and Construction Services Proposal for Auburn Youth &
Community Center at Les Gove Community Campus
(Snyder /Faber)
Director of Community Development and Public Works Kevin Snyder
presented Resolution No. 5104 to the Committee which would
authorize the Mayor to negotiate and execute a professional
services agreement with ARC Architects for architectural and
engineering services for the Youth and Community Center at Les
Gove Community Campus.
Director Snyder introduced the representatives from ARC Architects,
Stan Lokting and Daniel Podoll. Director Snyder explained that ARC
Architects is the preferred provider for the provision of professional
architectural and engineering services based on its and its
assembled team's demonstrated experience in design and
construction services for similar projects. Mr. Lokting and Mr. Podoll
gave an overview of their firm explaining that ARC Architects has
vast design experience for Parks and Recreation projects. A power
point presentation was reviewed by the Committee, followed by a
question and answer session. The Committee voiced items that they
deem necessary to include in the design process.
Member Osborne motioned and Vice -Chair Wales seconded to
recommend City Council to approve proposed Resolution No. 5107.
Motion carried unanimously. 3 -0
DISCUSSION ITEMS
A. Emergency Phone Poles (Pierson)
Assistant Chief of Police Bill Pierson reported to the Committee on
research conducted regarding emergency phone poles for the Les
Gove Community Campus. Assistant Chief Pierson introduced Gary
Ponto, Northwest Regional Manager of GP Marketing and
representative of the Talkaphone company. Talkaphone is a leading
manufacturer of security and life safety communication products,
including the emergency towers that are being considered for the
campus. Mr. Ponto informed the Committee on the various types of
equipment and accessories that could potentially be added for
campus security, explaining the options of customizing each device
for various safety needs. Chair Wagner requested that Mr. Ponto
provide the Committee with results of public surveys they have
conducted regarding the perception of safety devises. The
Committee has requested Mr. Ponto submit a proposal with costs,
design of tower /wall mount devises and accessories, such as
Page 2 of 4
attached cameras. Chair Wagner requested Mayor Backus to
coordinate with staff to develop a proposal to include the cost of
these items for the December budget review.
The Committee expressed their desire to include these devises as
part of the master plan for the Les Gove Community Campus and
Director Snyder was tasked to consider phase implementation.
B. Campus Master Plan Status (Faber)
Director Daryl Faber informed the Committee that a discussion is
forthcoming with Finance regarding moving the Campus Master
Plan budget to the current year. Two firms have been identified for
the interview process; Barb Swift, who has considerable experience
with urban master planning and a firm based in Seattle with
experience designing a mix between campus and city life. The
intent is to be able to negotiate a contract in the near future.
Director Faber expressed that coordination with ARC Architects is
necessary in order to align both the master plan and the Youth and
Community Center projects. Director Faber informed the Committee
that the Park, Arts and Recreation Department is able to produce
preliminary work such as property analysis in order to expedite the
project. The Committee expressed its desire to begin the master
plan immediately and finish by next spring, which would be
beneficial to ARC Architects in their design process.
Chair Wagner requested that Director Faber compile a short
overview of the master plan for the upcoming Monday, October 6,
2014 City Council meeting, focusing on how the master plan fits with
the Youth and Community Center project.
C. Citizen's Survey - Immediate Community (Hinman)
Dana Hinman was unavailable to update the Committee on the
citizen's survey. Mayor Backus explained that Ms. Hinman is
currently working on the citizen's survey.
Chair Wagner expressed that the task should be accomplished soon
for ARC Architects and the master plan personnel to be able to use
the information from the survey. Michael Hursh reminded the
Committee that originally is was intended to conduct a couple
neighborhood surveys in neighborhood meeting fashion. The
consensus was to combine the need for this survey with other
citizen gathering opportunities currently scheduled.
Page 3 of 4
D. Action Tracking Matrix (Wagner)
Chair Wagner directed the Committee to review the Action Tracking
Matrix and updating the items.
Removed from the list due to completion are Items A, B, E and H.
Item D: Next review date was changed to TBD.
Item G: Michael Hurst was tasked to send a status update for
insertion to the matrix
Item I: Next review date was changed to TBD. Estimated
completion date was added to be between 4/1/2015 and 6/1/2015.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 7:31 p.m.
APPROVED THIS � day of 2014.
�c� cA
ner, Chair
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