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HomeMy WebLinkAbout10-01-2014 UntitledLes Gove Community Campus C11Y OF R October 1, 2014 - 6:00 PM Annex Conference Room 2 WASHINGTON MINUTES CALL TO ORDER Chair Rich Wagner called the meeting to order at 6:00 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Rich Wagner, Vice -Chair Largo Wales, and Member Wayne Osborne were present. Staff members present were Mayor Nancy Backus; Director of Administration Michael Hurst; Parks, Arts and Recreation Director Daryl Faber; Director of Community Development and Public Works Kevin Snyder; Finance Director Shelley Coleman, Network Communications Engineer Colin Schmalz; Assistant Chief of Police Bill Pierson; and Office Assistant Sue Van Slyke. Members of the audience were Gary Ponto from GP Marketing; Stan Lokting and Daniel Podoll from ARC Architects. B. Announcements There were no announcements C. Agenda Modifications It was requested that Item IV.A. be taken out of order and followed by Item III.A. CONSENT AGENDA A. Minutes - August 12, 2014 (Tate) Les Gove Community Campus Committee approved the minutes from the August 14, 2014 Les Gove Community Campus meeting with one change: III.A. Action Item - Resolution No. 5091 Motion was carried unanimously. 2 -0 Member Osborne moved and Vice -Chair Wales seconded to approve the minutes as corrected. Page 1 of 4 IV ACTION A. Design and Construction Services Proposal for Auburn Youth & Community Center at Les Gove Community Campus (Snyder /Faber) Director of Community Development and Public Works Kevin Snyder presented Resolution No. 5104 to the Committee which would authorize the Mayor to negotiate and execute a professional services agreement with ARC Architects for architectural and engineering services for the Youth and Community Center at Les Gove Community Campus. Director Snyder introduced the representatives from ARC Architects, Stan Lokting and Daniel Podoll. Director Snyder explained that ARC Architects is the preferred provider for the provision of professional architectural and engineering services based on its and its assembled team's demonstrated experience in design and construction services for similar projects. Mr. Lokting and Mr. Podoll gave an overview of their firm explaining that ARC Architects has vast design experience for Parks and Recreation projects. A power point presentation was reviewed by the Committee, followed by a question and answer session. The Committee voiced items that they deem necessary to include in the design process. Member Osborne motioned and Vice -Chair Wales seconded to recommend City Council to approve proposed Resolution No. 5107. Motion carried unanimously. 3 -0 DISCUSSION ITEMS A. Emergency Phone Poles (Pierson) Assistant Chief of Police Bill Pierson reported to the Committee on research conducted regarding emergency phone poles for the Les Gove Community Campus. Assistant Chief Pierson introduced Gary Ponto, Northwest Regional Manager of GP Marketing and representative of the Talkaphone company. Talkaphone is a leading manufacturer of security and life safety communication products, including the emergency towers that are being considered for the campus. Mr. Ponto informed the Committee on the various types of equipment and accessories that could potentially be added for campus security, explaining the options of customizing each device for various safety needs. Chair Wagner requested that Mr. Ponto provide the Committee with results of public surveys they have conducted regarding the perception of safety devises. The Committee has requested Mr. Ponto submit a proposal with costs, design of tower /wall mount devises and accessories, such as Page 2 of 4 attached cameras. Chair Wagner requested Mayor Backus to coordinate with staff to develop a proposal to include the cost of these items for the December budget review. The Committee expressed their desire to include these devises as part of the master plan for the Les Gove Community Campus and Director Snyder was tasked to consider phase implementation. B. Campus Master Plan Status (Faber) Director Daryl Faber informed the Committee that a discussion is forthcoming with Finance regarding moving the Campus Master Plan budget to the current year. Two firms have been identified for the interview process; Barb Swift, who has considerable experience with urban master planning and a firm based in Seattle with experience designing a mix between campus and city life. The intent is to be able to negotiate a contract in the near future. Director Faber expressed that coordination with ARC Architects is necessary in order to align both the master plan and the Youth and Community Center projects. Director Faber informed the Committee that the Park, Arts and Recreation Department is able to produce preliminary work such as property analysis in order to expedite the project. The Committee expressed its desire to begin the master plan immediately and finish by next spring, which would be beneficial to ARC Architects in their design process. Chair Wagner requested that Director Faber compile a short overview of the master plan for the upcoming Monday, October 6, 2014 City Council meeting, focusing on how the master plan fits with the Youth and Community Center project. C. Citizen's Survey - Immediate Community (Hinman) Dana Hinman was unavailable to update the Committee on the citizen's survey. Mayor Backus explained that Ms. Hinman is currently working on the citizen's survey. Chair Wagner expressed that the task should be accomplished soon for ARC Architects and the master plan personnel to be able to use the information from the survey. Michael Hursh reminded the Committee that originally is was intended to conduct a couple neighborhood surveys in neighborhood meeting fashion. The consensus was to combine the need for this survey with other citizen gathering opportunities currently scheduled. Page 3 of 4 D. Action Tracking Matrix (Wagner) Chair Wagner directed the Committee to review the Action Tracking Matrix and updating the items. Removed from the list due to completion are Items A, B, E and H. Item D: Next review date was changed to TBD. Item G: Michael Hurst was tasked to send a status update for insertion to the matrix Item I: Next review date was changed to TBD. Estimated completion date was added to be between 4/1/2015 and 6/1/2015. V. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 7:31 p.m. APPROVED THIS � day of 2014. �c� cA ner, Chair FL Page 4 of 4