HomeMy WebLinkAbout12-08-2014'Alu,BURN
CALL TO ORDER
Planning and Community
Development
December 8, 2014 - 5:00 PM
Annex Conference Room 2
MINUTES
Vice -Chair Largo Wales called the meeting to order at 5:00 p.m. in
Annex Conference Room 2 located on the 2nd floor of One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Vice -Chair Largo Wales and Member Yolanda Trout were present,
Chair John Holman arrived after the Consent Agenda. Also present
were City Attorney Dan Heid, Director of Community Development
and Public Works Kevin Snyder; Parks, Arts & Recreation Director
Daryl Faber, Utilities Engineering Manager Lisa Tobin, Planning
Services Manager Jeff Dixon, Arts and Events Manager Julie
Krueger; Assistant Director of Community Development Services
Jeff Tate, Assistant Director of Eng. /City Engineer; Arts Coordinator
Maija McKnight; Theater Operations Manager Jim Kleinbeck, Urban
Design Planner Lauren Flemister, Senior Planner Thaniel Gouk,
Traffic Engineer James Webb, and Transportation Manager Pablo
Para.
Audience members present: Robert Whale of the Auburn Reporter;
Phil Olbrechts, Olbrechts and Associates, PLLC (Hearing Examiner);
and Executive Director Laura Westergard of the Auburn Downtown
Association.
B. Announcements
There were no announcements.
Presentations
a. Hearing Examiner Annual Report
Phil A. Olbrechts, the City's Hearing Examiner reported that
there were fourteen hearing examiner decisions and
recommendations issued over the proceeding twelve months.
The Committee, staff, Mr. Olbrechts discussed several cases
that brought forward further code discussion. Staff explained
that the Hearing Examiner process has assisted the City in
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reviewing issues to address potential legislative change. The
issue of regulation of communal housing will continue to be
discussed.
Mr. Olbrects pointed out that there have been an increase in
dangerous dog cases before the Hearing Examiner.
Vice -Chair Wales suggested that it may be beneficial to add a
Hearing Examiner update to our new Council Study Sessions on
an annual basis so that Council can understand the questions
that come up with code issues the Hearing Examiner faces
while reviewing the cases that go before him.
b. Arts Commission Annual Update
Arts and Events Manager Julie Brewer introduced Arts
Coordinator Maija McKnight, and Theater Operations
Coordinator Jim Kleinbeck. Arts Commission Board Members
Nancy Colson, Colleen Maloney, and Laura Westergard,
introduced themselves.
Ms. Brewer explained that the Arts Commission Board is a 12
member advisory board that works closely with staff to support
and advance several arts programs in Auburn.
Staff provided information on the Performing Arts; Visual Arts;
Public Art; Advocacy and support for local artists and arts
organizations; special projects and events and how they are
working across city departments.
There was $139,481.00 in show revenue from September 2013
to July 2014 servicing an audience of 11,352 for Performing
Arts. The program continues to grow each year.
AveKids Youth Theater Camp had two productions this year
serving approximately 50 kids for each production. The Public
Art program continues to gain support through the 1 % arts
ordinance on new construction. The Auburn Streetscapes
program and Temporary Art Installations continues to gain
support. The Visual Art Galleries at City Hall and the Senior
Activity Center feature local and regional artists. The annual Art
and Wine Walk continue to be a hit. The 4Culture Local Arts
Agency continues to provide sustained support towards several
of the City's programs.
Several arts education projects have been expanded through
various hands -on activities at City festivals and events, including
the ArtRageous program.
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Auburn Community Players productions continue to grow in
popularity. "The Sound of Music" staged 9 shows, grossed
$22,280 in ticket sales, and had an audience of 1,511. The "9 to
5 Musical" is coming in the spring of 2015. The Auburn Public
Art Program is supported through a 1 % for arts ordinance on
new construction; and $30,000 in the Capital Improvement
Budget for Art.
The 2014 estimated audience for City of Auburn & Events is
approximately 130,000. The impact, when people come into
town for these events, is that on average they spend an
additional $20.00 (excluding their admission
charges).
C. Agenda Modifications
The December 8, 2014 Planning and Community Development
Committee meeting agenda has been modified as follows:
I. CALL TO ORDER
1. PRESENTATION
A. Hearing Examiner
Hearing Examiner Phil Olbrechts has provided a
Memorandum (attached)
III. DISCUSSION ITEMS
Added:
III. H. Resolution No. 5115 (Held)
A Resolution of the City Council of the City of Auburn,
Washington, amending the City Council Rules of Procedure as
adopted by Ordinance No. 5802 and amended by Resolution Nos.
4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105 and 5112.
II. CONSENT AGENDA
A. Minutes - November 24, 2014 (Tate)
Member Trout moved and Vice -Chair Wales seconded to approved
the Planning and Community Development Committee minutes as
written.
Motion carried. 2 -0
III. ACTION
A. Resolution No. 5115
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City Attorney Dan Heid provided the staff report and overview
of Resolution No. 5115, A Resolution of the City Council of the City
of Auburn, Washington, amending the City Council Rules of
Procedure as adopted by Ordinance No. 5802 and amended by
Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909,
5105 and 5112.
Member Trout moved and Vice -Chair Wales seconded to
recommend City Council adopt Resolution No. 5115.
Motion carried. 2 -0
IV. DISCUSSION ITEMS
A. Utility System Development Charges (SDC) (Tobin)
Utilities Engineering Manager Lisa Tobin provided a PowerPoint
presentation to provide an overview to the Committee of the Utility
System Development Charges (SDC).
Staff reviewed the management philosophies of new
development /redevelopment connection charges and proportional
shares of capital costs or expansion of the utility system. A review
of the existing and future water and sewer infrastructure projects
was reviewed along with options considered by the Public Works
Committee for SDC increases. The PowerPoint identifies 3
approaches or options.
Staff reviewed Options 1 -3 and explained that the recommendation
by staff is Option 1 - full water and sewer SDC increase in 2015.
Staff stated that they will continue to bring forward discussion on
these options.
B. Draft 2015 Transportation Impact Fee Update (Webb)
Traffic Engineer James Webb reviewed staff's recommendations for
updating the Transportation Impact Fee program (TIP).
Transportation impact fees are being updated to stay current with
the need to fund road capacity projects identified in the City's 2015-
2020 TIP.
The current cost per new PM Peak hour trip in our transportation
impact fee rate schedule is $3,121.00. The changes identified
above would reduce the impact fee by $195.00 per weekday PM
peak hour trip to $2,926.00 citywide except in the recently
established Downtown Urban Center (DUC) zone.
C. Resolution No. 5114 (Held)
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City Attorney Dan Heid provided background information on
Resolution No. 5114, A Resolution of the City Council of the City of
Auburn, Washington, amending the City of Auburn Fee Schedule to
adjust fees for 2015. The Committee and staff discussed some of
the Parks, Arts and Recreation fee updates.
The Committee discussed land use fees, specifically the reductions
in Traffic Impact Fees and Cemetery fees. There were no other
questions.
D. Ordinance No. 6546 (Held)
City Attorney Dan Heid provided the staff report for Ordinance No.
6546,
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 13.36.040, 13.36.230, 20.04.020, 20.04.120,
20.06.020, 20.06.100, 20.06.130 and 20.06.180 of the Auburn City
Code relating to the City of Auburn Fee Schedule.
The Committee and staff reviewed significant amendments to the
code relating to the City of Auburn fee schedule.
E. Ordinance No. 6547 (Held)
City Attorney Dan Heid reviewed Ordinance No. 6546, An Ordinance
of the City Council of the City of Auburn, Washington, amending
Chapter 3.68 of the Auburn City Code relating to Parks and
Recreation fees.
The Committee and staff reviewed the updates and had no
significant questions.
F. Director's Report (Tate)
Assistant Director Tate reported that the Business License emails
were sent out to remind businesses to renew their business
licenses. The second phase direct mailer will be sent out this week
for business license renewals.
Assistant Director Tate introduced new Urban Design Planner
Lauren Flemister to the Committee.
Director Snyder reported that staff is coordinating with the Auburn
Chamber of Commerce and the Auburn Downtown Association to
prepare for a Downtown Main Street Business Summit. The summit
will take place January 24, 2015.
G. PCDC Status Matrix (Tate)
Assistant Director Tate shared the value statement developed from
the visioning effort and reviewed the Matrix with the Committee in
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order to prepare for the Council Study Session format. The
Committee expressed support of condensing the topics into five
values; appearance, connectivity, place, health, safety and arts.
Topics can then be placed into each category to create the vision of
Council. Assistant Director Tate explained that each value would be
defined with a short sentence, possibly more than five, to assist the
City with a directed vision. Staff explained there will be continued
discussion on these items.
The Planning and Community Development Committee meeting
scheduled for December 22, 2014 will be cancelled. There will no
longer be Planning and Community Development Committee
meetings as Council changes the process and begins holding the
Council Study Sessions in 2015.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 8:01
p. M.
Approved this day of
John Holman, Chair
Tina Kriss, Community Development Secretary
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