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03-16-2015 CITY COUNCIL AGENDA PACKET
AlityrB URN WASHINGTON City Council Meeting March 16, 2015 - 7:00 PM Auburn City Hall AGENDA Watch the meeting LIVE! Watch the meeting video M eeti ng vi dens are not avai I abl e unti 172 hours after the meeti ng has concl uded. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS A. Goodwill Ambassadors Proclamation Mayor Backus to proclaim Morgan Warren, Miss Auburn 2015 and Keely Franchini, Miss Auburn's Outstanding Teen 2015 as "Goodwill Ambassadors" for the City of Auburn B. Valley Communications Center Lora Ueland, Director of Valley Communications Center, to provide a highlight on the basics of 911 /Introduction to Valley Communications III. APPOINTMENTS A. White River Valley Historical Society Board City Council to appoint Jackie Swanson to the White River Historical Society Board for a three year term to expire December 31, 2017. IV. AGENDA MODIFICATIONS V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1 Public Hearing for Stormwater Management Program Plan (Snyder) City Council to conduct a public hearing to receive public comments and suggestions with regard to the Stormwater Management Program Plan 2. Public Hearing for 2015 Consolidated Annual Performance and Evaluation Report (CAPER) (Hursh) City Council to conduct a public hearing on the 2014 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant Program (For further action on this item, see Resolution No. 5130.) Page 1 of 184 B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. C. Correspondence There is no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. VII. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the Febraury 9, 2015 Study Session* B. Minutes of the March 2, 2015 Regular Council Meeting* C. Claims Vouchers (Coleman) Claims voucher numbers 432663 through 432842 in the amount of $3,303,282.62 and three wire transfers in the amount of $22,325.08 and dated March 16, 2015. D. Payroll Vouchers (Coleman) Payroll check numbers 535406 through 535439 in the amount of $908,737.98, electronic deposit transmissions in the amount of $1,298,703.46 for a grand total of $2,207,441.44 for the period covering February 26, 2015 to March 11, 2015. E. Public Works Consultant Agreement No. AG -C -363 (Snyder) City Council to grant permission to enter into amendment No. 9 to the annual on- call consultant agreement No. AG -C -363 with Carollo Engineers for professional services related to water system hydraulic modeling F. Public Works Project No. CP0909* (Snyder) City Council to approve Final Pay Estimate No. 13 to Contract No. 12 -02 in the amount of $12,377.41 and accept construction of Project No. CP0909, Academy Booster Pump Station G. Public Works Contract No. 14 -19* (Snyder) City Council to award Contract No. 14 -19 to Stan Palmer Construction on their low bid of $3,733,047.00 plus Washington State sales tax of $52,190.63 for a total contract price of $3,785,237.63 for Project Nos. CP1118 and CP1119, Auburn Way South Corridor Improvements H. Public Works Project CP1303 (Snyder) City Council to approve final payment and accept the City Hall Phase!! Remodel, Project CP1303 I. Public Works Project No. CP1122* (Snyder) Page 2 of 184 City Council to award Contract No. 15 -06 to R.L. Alia Company on their low bid of $1,713,160.80 plus Washington State sales tax of $138,393.45 for a total contract price of $1,851,554.25 for Project No. CP1122, 30th St NE Area Flooding — Phase 1 a (RECOMMENDED ACTION: City Council approve the Consent Agenda.) VIII. UNFINISHED BUSINESS IX. NEW BUSINESS X. ORDINANCES A. Ordinance No. 6558 (First Reading)* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6533, the 2015 -2016 Biennial Budget Ordinance, authorizing amendment to the City of Auburn 2015 -2016 Budget as set forth in Schedule "A" and Schedule "B" (RECOMMENDED ACTION: City Council adopt Ordinance No. 6558.) B. Ordinance No. 6555 (Second Reading)* (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, granting to Astound Broadband, LLC, a Washington Limited Liability Company, a franchise for telecommunications and related services (RECOMMENDED ACTION: City Council adopt Ordinance No. 6555.) XI. RESOLUTIONS A. Resolution No. 5130* (Hursh) A Resolution of the City Council of the City of Auburn, Washington, to accept the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2014 program year (RECOMMENDED ACTION: City Council adopt Resolution No. 5130.) B. Resolution No. 5131* (Snyder) A Resolution of the City Council of the City of Auburn, Washington, approving the 2015 Stormwater Management Program Plan and authorizing the Mayor to include a copy of the program plan in the National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Annual Report for 2014 to the Washington State Department of Ecology (RECOMMENDED ACTION: City Council adopt Resolution No. 5131.) C. Resolution No. 5134* (Snyder) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn fee schedule to adjust for additional fees and charges (RECOMMENDED ACTION: City Council adopt Resolution No. 5134.) XII. MAYOR AND COUNCILMEMBER REPORTS Page 3 of 184 At this time the Mayor and City Council may report on their significant City- related activities since the last regular Council meeting. A. From the Council B. From the Mayor XIII. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 4 of 184 PH.1 AuBuRN 1YY CAF � \VASHENG`O AGENDA BILL APPROVAL FORM Agenda Subject: Date: Public Hearing for Stormwater Management Program Plan February 17, 2015 Department: Attachments: Budget Impact: CD & PW No Attachments Available $0 Administrative Recommendation: City Council to hold a public hearing. See Resolution No. 5131 for further action on this item. Background Summary: See Resolution No. 5131, later on the agenda, for additional materials. City Council to conduct a public hearing on the City's Stormwater Management Program Plan that was prepared in response to the Washington State Department of Ecology's Western Washington Phase!! municipal Stormwater Permit. The Phase 11 permit covers the discharges from Auburn's storm drainage system. Implementation of the Stormwater Management Program Plan is designed to reduce the discharge of pollutants, protect water quality, and meet the requirements of the Federal Clean Water Act. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Staff: Snyder Item Number: PH.1 AUBURN * MORE THAN YOU IMAGINED Page 5 of 184 PH.2 AuBuRN 1YY CAF � \VASHENG`O AGENDA BILL APPROVAL FORM Agenda Subject: Date: Public Hearing for 2015 Consolidated Annual Performance March 12, 2015 and Evaluation Report (CAPER) Department: Administration Attachments: No Attachments Available Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Budget Impact: $0 Staff: Hursh Item Number: PH.2 AUBURN * MORE THAN YOU IMAGINED Page 6 of 184 AuBuRN 1YY CAF � \VASH E NGTo AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the Febraury 9, 2015 Study Session Department: Administration Attachments: 2 -9 -2015 minutes Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Date: March 11, 2015 Budget Impact: $0 Staff: Item Number: CA.A CA.A AUBURN * MORE THAN YOU IMAGINED Page 7 of 184 Au& 7Y or i r WASH € NGTONJ City Council Study Session February 9, 2015 - 5:30 PM Auburn City Hall MINUTES I. CALL TO ORDER Deputy Mayor John Holman called the meeting to order at 5:30 p.m. in the Council Chambers at Auburn City Hall, 25 West Main Street in Auburn. A. Roll Call City Councilmembers present: Deputy Mayor Holman, Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi. Councilmember Yolanda Trout was excused. City officials and staff members present included: Mayor Nancy Backus, City Attorney Daniel B. Heid, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, Finance Director Shelley Coleman, Financial Planning Manager Bob Brooks, Utilities Engineering Manager Lisa Tobin, Assistant Chief of Police William Pierson, Director of Administration Michael Hursh, Public Affairs and Marketing Liaison Dana Hinman, IT Operations Manager Ashley Riggs, IT Customer Support Manager Reba Stowe, and Deputy City Clerk Shawn Campbell. II. Announcements, Reports, and Presentations A. Downtown Association (15 Minutes) Laura Westergard from the Downtown Association presented 2014 Downtown Facade Recommendations. She explained the Main Street Program has a four point approach including the Design Committee, economic development, organization, and promotion of the downtown area. The City is offering a Main Street Tax credit where the business receives a 75% sales tax credit in the following tax year if they use the funds to do improvements. Currently only one business has taken advantage of this sales tax credit. Ms. Westergard explained the Downtown Association Has divided restorations into two categories; simple, anything under $5,000.00 and major anything over $5,000.00. She noted that Key Page 1 of 6 CA.A Page 8 of 184 Bank has offered low interest business loans to the downtown area businesses. The next step is to meet with each area business and assess their needs. Councilmember Wales noted attention to branding for each business is very important. Councilmember Osborne asked if the Downtown association has reached out to the building owners rather than the tenants. Ms. Westergard stated currently they are only working with one owner. Councilmember DaCorsi stated the Downtown Association needs shoppers more involved in the planning process. Councilmember Wales wants to ensure there would be centralized branding throughout downtown. 111. AGENDA ITEMS FOR COUNCIL DISCUSSION CA.A A. Legislative Update (10 Minutes) (Hursh) Director of Administration Hursh explained the City of Auburn has two consulting groups working for the City. Washington2 Advocates and Thompson Consulting Group. Both have been good partners to the City. Director Hursh highlighted the activities in 2014 including the SR167 completion, oil train safety, Marketplace Fairness Act, Water Resources Development Act, regulatory issues, Veterans and Human Services Center, Sound Transit and local issues. Director Hursh reviewed the City's priorities in the 2015 Legislative Session including a transportation package that includes funds to complete SR167 and Hwy 520, Market Place Fairness Act and Municipal Bond Tax exemptions and the Indian Gaming Regulatory Act. The City is working on continuing to improve the relationship with the Muckleshoot Tribe, working with Sound Transit to move forward on a plan to start construction an the second parking garage, considering a property tax limit, receiving funding from the sales of marijuana, restoring funding from the State for infrastructure investment from the Public Works Trust Funds Loans, maintaining the revenue sharing between the cities and to restore local liquor revenues, and keeping streamlined sales tax mitigation. Councilmember Wagner stated Association of Washington Cities requested the legislature authorize funding for a new Post Office and other funding opportunities for transportation. Councilmember Wales asked if the administration had considered having a group of councilmembers meeting with the King County Executive quarterly. Mayor Backus noted she does have monthly meetings with Executive Constantine as part of the Sound Cities Association meetings. B. Utility Cost of Service Study (30 Minutes) (Coleman) Page 2 of 6 Page 9 of 184 Financial Planning Manager Brooks and Utilities Engineering Manager Tobin presented Council with the Water, Sewer and Storm Drainage Cost of Service Study. Financial Planning Manager Brooks explained the purpose of the presentation is to review the ratemaking process, update the Council on the status of the consultant's study, determine what actions if any are needed now or later and answer any questions for Council.Financial Planning Manager Brooks reviewed the ratemaking process. He stated the criteria for sound rate design include simplicity and understandability, effectiveness in yielding total revenue requirements, revenue stability from year to year, rate stability, fairness in apportionment of total cost of services among customers and discouraging wasteful use of service while promoting all justified uses. Financial Planning Manager Brooks reviewed the rate making requirements including how much the City needs to collect overall and from each ratepayer, developing the cost of service amount for each customer class, and develop specific rate alternatives for each customer class. Financial Planning Manager Brooks explained the City hired FCS Group in 2013 to conduct a Cost of Service Study. The major tasks of the consultant were to prepare a cost of service analysis that assigns costs to each class of customers based on their respective use of each utility system, evaluating the retail rate structure for each utility addressing both cost of service finding and rate policy objectives and recommendation for modifications to rate structures and rate levels considering factors such as rate and revenue stability, customer equity, efficiency of use, and administrative practicality. Financial Planning Manager Brooks reviewed the Water Cost of Service Study. He explained FCS reviewed the seven existing retail rate classifications and recommended the City combine the City and school accounts into the commercial class. He also noted there is currently a single base charge for each classification regardless of the meter size. He said some items Council may want to consider in the future are varied base charges based on meter size, charging single family residential in volume tiers, and a re- designed fixed versus volume -based charges. Councilmember Wagner asked how the purchase of water from Tacoma Water is included in the Cost of Service Study. Financial Planning Manager Brooks explained it is included in the requirements from the budget. Councilmember Peloza asked if the Council adjusted the rates if it would cover the costs of service in the Page 3 of 6 CA.A Page 10 of 184 C. CA.A upcoming years. Financial Planning Manager Brooks stated the department will need to review the rates against the new budget. Financial Planning Manager Brooks spoke about the single base charges for each classification of the meter sizes. The cost of the service could change substantially for a commercial customer if the City changed to different base charges for each meter size or account classification. Councilmember Wales asked how many different sizes of meters the City uses. Financial Planning Manager Brooks stated the City uses 10 different sized meters. The City is currently in the process of converting to remote read meters. Councilmember Wagner stated the Council policy previously was based on water conservation. Financial Planning Manager Brooks explained the Council will have the opportunity to explore the rate structures, schedules and other options in greater detail when this topic is brought back before Council. The department is looking for guidance on a direction to move forward. Council discussed forming an ad hoc committee. It was the consensus of the Council to keep this item before the full Council. Financial Planning Manager Brooks explained the City is also reviewing the cost of service for sewer. The City is reviewing the cost of services to ensure the customers are paying for the services provided. The sewer rates are based on the average water consumption during the winter since the City does not have a method of reading the amount of waste water that goes through the sewer system. Items for the Council to consider in the future is an increase to non - single family residential base and usage charges. Financial Planning Manager Brooks stated the FSC recommendation is for the City to eliminate the non - single family base rate and have an un- discounted rate per ESU equal to the single family rate, and updating the non - single family rate credits. Financial Planning Manager Brooks stated the department is seeking for recommendations and policy guidance for a future meeting. Should the rates be equitable or is some inequality acceptable if it promotes City objectives such as economic development, what rate changes should be addressed now versus being considered during he next ratemaking processes. Ordinance No. 6556 (10 Minutes) (Snyder /Gaub) An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 2.94 entitled "Citizen's Committee for Transportation, Transit and Trails" for the purpose of revising the code language and creating a new Transportation Advisory Board Page 4 of 6 Page 11 of 184 Director Snyder explained the City is asking to change the make up of the Transportation, Transit and Trails Advisory Committee. Staff is asking to increase the membership to 15 members including specific special interest and advocacy members. Councilmember Wagner noted he believes the committee should meet at a minimum every two months. Councilmember DaCorsi questioned requiring having the full 15 members. He asked for the ordinance to be amended to be more flexible in the number of members. Director Snyder explained the size is needed due to the issues and scope of items before the Committee. Councilmember Wales stated if the size does not work then the Council could adjust it in the future. Mayor Backus explained the frequency of the meetings will have some flexibility depending on the complex issues before the committee. The size of the Committee is needed due to the complexity of issues. Director Snyder explained the Committee will be advising staff and the Mayor; staff will compile the information and provide the recommendation to Council. Councilmember Wagner asked for this Ordinance to be reviewed annually to see how the size and function is working. Mayor Backus requested Council allow the Committee to start with 15 members, and if needed they can come back for amendments. D. Economic Development Update (10 Minutes) (Hursh) Economic Development Manager Lein reviewed the City's Sustainable Growth Plan. He reviewed the year end numbers for permitting in single family housing, commercial permits, new business licenses , real estate excise tax and sales tax revenue. He reviewed the top 10 employers in 2014 including the Boeing Company, The Outlet Collection and the Auburn School District. Economic Development Manager Lein stated it is important to help business attain the information on how to stay up to date on accounting process, laws and technology. The City has provided a Business Development Workshop series for local businesses. The economic development goals are to produce a robust business workshop series, market the community as the "Place to do Business ", continue to recruit and support development in our Station District, implement the Downtown Facade Improvement Program, development of a 10 year Economic Strategic Plan, move forward activities in our Innovation Partnership Zone, continue and expand the weekly networking event. IV. OTHER DISCUSSION ITEMS There was no other discussion. CA.A Page 5 of 6 Page 12 of 184 V. ADJOURNMENT There being no further discussion, the meeting adjourned at 7:52 p.m. APPROVED this day of , 2015. CA.A JOHN HOLMAN, DEPUTY MAYOR Shawn Campbell, Deputy City Clerk Page 6 of 6 Page 13 of 184 CA.B AuBuRN 1YY CAF � \VASH E NGTo AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the March 2, 2015 Regular Council Meeting Department: Administration Attachments: Minutes Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Date: March 10, 2015 Budget Impact: $0 Staff: Item Number: CA.B AUBURN * MORE THAN YOU IMAGINED Page 14 of 184 BURN WASHINGTON City Council Meeting March 2, 2015 - 7:00 PM Auburn City Hall MINUTES I. CALL TO ORDER A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call City Councilmembers present: Deputy Mayor John Holman, Rich Wagner, Bill Peloza, Largo Wales, Wayne Osborne, Claude DaCorsi, and Yolanda Trout. Department Directors and staff members present: Innovation and Technology Operations Manager Ashley Riggs, Innovation and Technology Customer Support Manager Reba Stowe, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services /City Engineer Ingrid Gaub, Engineering Aide Amber Price, City Attorney Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber, Public Affairs and Marketing Liaison Dana Hinman, Police Commander Mark Caillier, Finance Director Shelley Coleman, Director of Administration Michael Hursh, and City Clerk Danielle Daskam. II. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Mayor Backus announced that Nick Konkler, 17 -year old son of City of Auburn employee Vince Konkler, succumbed to leukemia on February 23rd. Mayor Backus read a proclamation declaring March 7, 2015, as Nick Konkler Day of Remembrance. Nick demonstrated immense courage in his long battle with childhood cancer. Nick had a love of life and was a self- described car nut. Mayor Backus encouraged all to recognize the leadership, inspiration and love demonstrated by Nick and his family. III. APPOINTMENTS There was no appointment for consideration. IV. AGENDA MODIFICATIONS There was no change to the agenda. V. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Public Hearing on Franchise Agreement No. 14 -51 (Snyder) City Council to conduct a public hearing on the application from Page 1 of 6 CA.B Page 15 of 184 Astound Broadband, LLC, for a non - exclusive franchise for the right of entry, use and occupation of certain public right(s) -of way within the city, expressly to install, construct, erect, operate, maintain, repair, relocate and remove its facilities in, on, upon, along and /or across those right(s) -of -way. The purpose of the public hearing is to determine public benefit and impact, applicant compliance, public right -of -way capacity to accommodate the telecommunication system, potential disruption of public right -of way, and present and future use of the public right -of -way. Engineering Aide Amber Price presented the staff report on the request of Astound Broadband for a franchise to build a fiber optics telecommunications system within the City's rights -of -way. The system would be part of a larger network that Astound is building throughout Washington. Astound intends to initially market to large institutional customers. Mayor Backus opened the public hearing at 7:09 p.m. No one requested to address the Council and the hearing was closed. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Elam Anderson, 3xx 23rd Street SE, Auburn Mr. Anderson spoke regarding the cost of the teen center and community center to be constructed at Les Gove Community Campus. He suggested instead of constructing the teen and community centers, the City Council use the funds to mitigate flooding in West Auburn, provide funding for the Headstart Program or establish other early learning educational programs. C. Correspondence There was no correspondence for Council review. VI. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendations to the City Council, if any. Councilmember Trout reported on behalf of the Council ad hoc committee on finance that reviews claims and payroll vouchers. Councilmember Trout reported that she and Councilmember Wales reviewed claims vouchers in the amount of $1,867,491.80 with one wire transfer in the amount of $597.00 and payroll vouchers in the total amount of $1,635,466.21. The ad hoc committee recommends approval of the claims and payroll vouchers as presented on this evening's Consent Agenda. Councilmember Wales of the Council ad hoc committee on committees advised the committee will provide a report at the March 23rd Council study session. VII. CONSENT AGENDA CA.B Page 2 of 6 Page 16 of 184 All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the February 17, 2015 Regular City Council Meeting B. Claims Vouchers (Coleman) Claims voucher numbers 432498 through 432662 in the amount of $1,867,491.80 and one wire transfer in the amount of $597.00 and dated March 2, 2015. C. Payroll Vouchers (Coleman) Payroll check numbers 535376 through 535405 in the amount of $293,581.66 and electronic deposit transmissions in the amount of $1,341,884.55 fora grand total of $1,635,466.21 for the period covering February 12 to February 25, 2015. Deputy Mayor Holman moved and Councilmember Osborne seconded to approve the Consent Agenda. The Consent Agenda consists of minutes, claims vouchers, and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 7 -0 VIII. UNFINISHED BUSINESS There was no unfinished business. IX. NEW BUSINESS A. SCORE Jail Statistics (Mayor Backus) Mayor Backus is the City's representative on the South Correctional Entity (SCORE) Board and presented a PowerPoint presentation on SCORE jail statistics. The SCORE member cities include Auburn, Renton, Federal Way, Tukwila, Burien, SeaTac and Des Moines. Mayor Backus presented SCORE member city billable average daily population (ADP) for January 2015. Auburn's ADP in January was 81, which is an increase over the previous month. Auburn's ADP will be closely monitored as Auburn's budged ADP is 79. Mayor Backus also reviewed total ADP by month and year, Auburn's billable ADP from 2013 to 2015, total bookings for member and contract agencies for January 2014 to January 2015, member bookings by agency for February 2014 to January 2015, member agency bookings by type, SCORE contract billable average daily population 2014 -2015, daily billable population since January 2014, and male versus female member agency bookings from January 2015. Councilmember Wagner inquired regarding medical costs for the jail population. Mayor Backus reported a reserve or estimated amount for medical costs is allocated by each city. Councilmember Wagner inquired regarding SCORE financial reports. age3of6 CA.B Page 17 of 184 Finance Director Coleman advised the SCORE member cities' Finance Directors meet monthly and review a month -by -month budget to actual report. Director Coleman also advised she will be presenting a SCORE update to the Council at one of the April study sessions. X. ORDINANCES A. Ordinance No. 6555 (First Reading) (Snyder) An Ordinance of the City Council of the City of Auburn, Washington, granting to Astound Broadband, LLC, a Washington Limited Liability Company, a franchise for telecommunications and related services Councilmember Peloza moved and Deputy Mayor Holman seconded to adopt Ordinance No. 6555 on first reading. Councilmember Peloza moved and Councilmember Wales seconded to waive second reading of Ordinance No. 6555. MOTION TO WAIVE SECOND READING CARRIED UNANIMOUSLY. 7 -0 MOTION TO ADOPT ORDINANCE NO. 6555 CARRIED UNANIMOUSLY. 7 -0 XI. RESOLUTIONS A. Resolution No 5129 (Hursh) A Resolution of the City Council of the City of Auburn, Washington, adopting the City of Auburn Comprehensive Emergency Management Plan (CEMP) Deputy Mayor Holman moved and Councilmember Wales seconded to adopt Resolution No. 5129. Resolution No. 5129 adopts the Auburn Comprehensive Emergency Management Plan (CEMP), which was reviewed at the March 9th Council study session. MOTION CARRIED UNANIMOUSLY. 7 -0 B. Resolution No. 5133 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Design Standards for its Downtown Urban Center Zoning District Councilmember Osborne moved and Councilmember Wales seconded to adopt Resolution No. 5133. Resolution No. 5133 amends the design standards for the Downtown Urban Center zoning district, which amendments were discussed at the last Council study session. MOTION CARRIED UNANIMOUSLY. 7 -0 XII. MAYOR AND COUNCILMEMBER REPORTS CA.B Page 4 of 6 Page 18 of 184 At this time the Mayor and City Council may report on their significant City - related activities since the last regular Council meeting. A. From the Council Deputy Mayor Holman reported the Junior City Council met February 24, 2015 and adopted its anti - bullying mission statement. The Junior City Council has committed to having a booth at this year's Auburn birthday party to highlight their anti - bullying campaign. Deputy Mayor Holman reminded Auburn will turn 124 years old this year, and a celebration will be held June 5 to celebrate Auburn's birthday. Councilmember DaCorsi reported on his attendance at the Association of Washington Cities' City Action Days where he met with Representative Hargrove, Representative Kochmar, and Senator Roach to discuss the City's priority issues and the proposed transportation package. Councilmember DaCorsi also reported on his attendance at the Sound Cities Association meeting, the Regional Law, Safety and Justice Committee meeting, the Valley Cities Phoenix Rising Project groundbreaking, and the Painting with the Stars event at Green River College. Councilmember Wales reported she participated in the Green River College Arts with the Stars fundraiser and attended the Seattle -King County Board of Public Health meeting where the Board voted to support an initiative to increase the smoking age to 21. Councilmember Wagner reported on his attendance at the annual meeting of the Pierce County Regional Council. Councilmember Peloza reported on his attendance at the South County Area Transportation Board meeting, the King County Pollution Abatement Committee meeting, a DARE graduation at Arthur Jacobsen Elementary, and a groundbreaking ceremony for Valley Cities Phoenix Rising Project. Councilmember Osborne reported on his attendance at the Association of Washington Cities' City Action Days and the Regional Transit Committee meeting where members learned about the new Orca Lift card for low- income residents. Councilmember Trout reported on her attendance at the Association of Washington Cities' City Action Days, a domestic violence victims panel in Federal Way, a tour of the Auburn YMCA, and a tour of Green River College and its Aviation Technology Program including an opportunity to use their flight simulator. B. From the Mayor Mayor Backus reported she attended the Association of Washington Cities' City Action Days conference where she and Councilmembers met with senators and representatives from the 30th, 31st and 47th Legislative District. Mayor Backus and Councilmembers shared the following City Page 5 of 6 CA.B Page 19 of 184 legislative priorities with the state legislators: restore and maintain previous revenues, adopt a comprehensive state transportation bill including SR 167, complete a second Sound Transit parking garage in Auburn as promised by Sound Transit, methods to increase property tax revenue, sharing a portion of the excise tax collected from recreational marijuana with cities, state's restoration of its commitment to public infrastructure investment, and maintain streamlined sales tax mitigation funding. Mayor Backus also reported on attendance at DARE graduations at Ilalko and Chinook Elementary Schools, a tour of Auburn Work Source Center with Governor Inslee, and a private meeting with Governor Inslee to discuss issues impacting the City of Auburn. XIII. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 7:53 p.m. APPROVED this day of , 2015. CA.B NANCY BACKUS, MAYOR Danielle Daskam, City Clerk Page 6 of 6 Page 20 of 184 CA.0 AuBuRN ITY CAF � \VASHENG`Or, Agenda Subject: Claims Vouchers Department: Administration AGENDA BILL APPROVAL FORM Date: March 11, 2015 Attachments: Budget Impact: No Attachments Available $0 Administrative Recommendation: City Council to approve claims vouchers Background Summary: Claims voucher numbers 432663 through 432842 in the amount of $3,303,282.62 and three wire transfers in the amount of $22,325.08 and dated March 16, 2015. Reviewed by Council Committees: Councilmember: Staff: Coleman Meeting Date: March 16, 2015 Item Number: CA.0 AUBURN * MORE THAN YOU IMAGINED Page 21 of 184 CA.D AuBuRN ITY CAF � \VASHENG`Or, AGENDA BILL APPROVAL FORM Agenda Subject: Date: Payroll Vouchers March 11, 2015 Department: Attachments: Budget Impact: Administration No Attachments Available $0 Administrative Recommendation: City Council to approve payroll vouchers. Background Summary: Payroll check numbers 535406 through 535439 in the amount of $908,737.98, electronic deposit transmissions in the amount of $1,298,703.46 for a grand total of $2,207,441.44 for the period covering February 26, 2015 to March 11, 2015. Reviewed by Council Committees: Councilmember: Staff: Coleman Meeting Date: March 16, 2015 Item Number: CA.D AUBURN * MORE THAN YOU IMAGINED Page 22 of 184 CA.E AuBuRN -ITY F WASH AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG -C -363 Department: Public Works Attachments: No Attachments Available Administrative Recommendation: Date: March 9, 2015 Budget Impact: $0 City Council grant permission to enter into Amendment No. 9 to the Annual On -Call Consultant Agreement No. AG -C -363 with Carollo Engineers for professional services related to water system hydraulic modeling. Background Summary: Consultant Agreement No. AG -C -363 is for work related to hydraulic modeling and associated professional services to support water system analysis, capital improvement program development and implementation, system development, expansion, rehabilitation and replacement, system operations, fire protection systems, water quality evaluation, and periodic hydraulic model updates. This contract is an annual on -call agreement and work is assigned by individual task assignments. The purpose of Amendment No. 9 is to increase the total agreement amount and provide for 2015 task items. The current total agreement amount is $460,000.00. Amendment No. 9 will increase the agreement amount by $90,000.00 to a total of $550,000.00. Previous work assignments have reduced the contract amount available in the annual agreement for additional task assignments. Staff is currently working on supply source optimization related to the development of the Tacoma Market Rate Agreement which is expected to use the remaining unspent contract amount. The proposed increase would allow for continued hydraulic modeling of proposed projects and general engineering support in 2015. The funding source for this amendment is the 2015 Professional Services budget of the Water Fund where sufficient funds are available to support the amendment. A budget adjustment is not required. Reviewed by Council Committees: Councilmember: Staff: Snyder AUBURN * MORE THAN YOU IMAGINED Page 23 of 184 CA.E Meeting Date: March 16, 2015 Item Number: CA.E AUBURN * MORE THAN YOU IMAGINED Page 24 of 184 CA.F AuBuRN ITY OF � wAs - IENGTo Agenda Subject: Public Works Project No. CP0909 Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Budget Status Sheet Final Pay Estimate No. 13 Vidnity Map Administrative Recommendation: Date: March 9, 2015 Budget Impact: $0 City Council approve Final Pay Estimate No. 13 to Contract No. 12 -02 in the amount of $12,377.41 and accept construction of Project No. CP0909, Academy Booster Pump Station. Background Summary: The purpose of the Academy Booster Pump Station project was to construct a new water booster pump station in the Academy Water Service Area in order to meet fire flow demands and to provide adequate domestic water service, as identified in the 2001 Comprehensive Water Plan and the 2009 Comprehensive Water Plan. The new Academy Booster Pump Station provides approximately 300 gpm domestic supply, 2,500 gpm fire flow supply, and emergency power. Work also included the decommissioning of the existing Janssen's Addition Pump Station. A project budget contingency of $277,047.00 remains in the Water 430 Fund. The final contract amount is within the budget and within the authorized contingency of 5% for the project. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Staff: Snyder Item Number: CA.F AUBURN * MORE THAN YOU IMAGINED Page 25 of 184 CA.F AUBURN * MORE THAN YOU IMAGINED Page 26 of 184 BUDGET STATUS SHEET Project No: CP0909 Project Title: Academy Booster Pump Station Imp Project Manager: Ryan L Vondrak Initiation Date: August 3, 2009 Advertisement Date: September 13, 2012 Award Date: October 15, 2012 • 2015 Carry Forward Q Permision to Advertise O Contract Award O Change Order Approval ® Contract Final Acceptance Date: March 5, 2015 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2013 (Actual) 2014 (Actual) 2015 Total Bond Proceeds - 430 Fund (Water) 500,000 13,244 68 0 500,000 Water - 430 Fund 182,551 2,425,988 472,116 0 3,080,655 Total 682,551 2,425,988 472,116 0 3,580,655 Estimated Cost (Funds Needed) Activity Prior Years 2013 (Actual) 2014 (Actual) 2015 Total Design Engineering - City Costs 69,596 13,244 68 0 82,907 Design Engineering - Consultant Costs 594,625 0 0 0 594,625 Construction Contract Bid 0 2,179,391 44,109 0 2,223,500 Line Item Changes 0 0 6,428 27,998 34,425 Change Order No. 1 (Zero cost change order) 0 0 Change Order No. 2 52,385 52,385 Construction Engineering - City Costs 5,251 145,142 13,343 5,000 168,737 Const Engineering - Consultant Costs (Carollo) 13,078 80,016 43,739 2,000 138,833 Const Engineering - Consult Costs (Special Inspect) 8,195 8,195 Total 1 682,550 2,425,988 160,072 34,998 3,303,607 430 Water Budget Status (Bond Proceeds 430 Water Budget Status Prior Years 2013 (Actual) 2014 (Actual) 2015 Total *430 Funds Budgeted () (500,000) 0 0 0 (500,000) 430 Funds Needed 500,000 0 0 0 500,000 *430 Fund Project Contingency () 0 0 0 0 0 430 Funds Required 0 0 0 0 0 430 Water Budget Status * ( #) in the Budget Status Sections indicates Money the City has available. CA.F Page 27 of 184 Prior Years 2013 (Actual) 2014 (Actual) 2015 Total *430 Funds Budgeted () 0 (2,425,988) (472,116) 0 (2,898,104) 430 Funds Needed 0 2,425,988 160,072 34,998 2,621,057 *430 Fund Project Contingency () 0 (0) (312,044) 0 (277,047) 430 Funds Required 0 0 0 34,998 0 * ( #) in the Budget Status Sections indicates Money the City has available. CA.F Page 27 of 184 CITY OF AUBURN CO. NO. 12 -02 CP0909 Academy Booster Pump Station Improvements PAY ESTIMATE #13 & FINAL SCHEDULE A: Academy Booster Pump Station Improvements ITEM NO. ITEM DESCRIPTION ESTIMATE QUANTITY TOTAL PERIOD QUANTITY QUANTITY UNIT TYPE UNIT COST TOTAL COST PERIOD COST PERCENT EST. QTY. 1 2 Minor Changes 1 1.18 Eq. Adj. EA 50000.00 350.00 $ 59,211.10 1 $ - 118% Utility Potholing 28 34 S 11,900.00 $ 121% 3 Construction Site Sign(s) 1 1 EA 250.00 S 250.00 $ 100% 4 Mobilization 1 1 LS 85000.00 $ 85,000.00 $ 100% 5 Traffic Control Labor (Min. Bid $34.00 per hour) 80 364 HR 48.00 $ 17,472.00 $ 455% 6 Portable Changeable Message Sign 10 0 DAY 125.00 $ - $ - 0% 7 Clearing and Grubbing 1 1 LS 14000.00 $ 14,000.00 $ 100% 8 Removal of Structures and Obstructions 1 1 LS 12000.00 $ 12,000.00 $ 100% 9 Decommission, Demolish, and Remove Existing Jans 1 1 LS 9000.00 $ 9,000.00 S 100% 10 Unsuitable Foundation Excavation 50 0 CY 40.00 $ - S - 0% 11 Subgrade Preparation 1446 1465 SY 16.00 $ 23,440.00 $ - 101% 12 Shoring or Extra Excavation Class B 100 1703 SF 1.00 $ 1,703.00 $ - 1703% 13 Shoring - Academy Booster Pump Station 200 200 SF 10.00 25.00 25.00 105.00 $ 2,000.00 $ - 100% 14 Crushed Surfacing Top Course 200 420 347.64 549.24 438.15 TON TON $ 8,691.00 $ 174% 15 Crushed Surfacing Base Course $ 13,731.00 $ 131% 16 17 HMA Class B 200 TON $ 46,005.75 $ 219% Asphalt Cold Patch Mix 30 25.82 TON 125.00 $ 3,227.50 $ 86% 18 Planing Bituminous Pavement 700 957 SY 9.00 $ 8,613.00 $ 137% 19 Modular Block Faced Retaining Wall 245 218 SF 26 -00 S 5,668.00 $ 89% 20 4 -inch Storm Sewer 30 30 LF 15 -00 S 450.00 $ - 100% 21 Pipe Foundation Material 110 0 TON 24.00 105.00 S - $ - 0% 22 Controlled Density Fill (CDF) for Trench Back-rill 10 0 CY S - $ - 0% 23 Buried Power Trench 340 491 LF 16.00 S 7,856.00 $ 144% 24 25 Connect to Existing Water Main 3 3 EA 4000.00 $ 12,000.00 $ 100% 8 inch DIP (Class 52) Water Main 130 67 LF 105.00 $ 7,035.00 $ - 52% 26 27 10 inch DIP (Class 52) Water Main 10 22.3 LF 285.00 $ 6,355.50 $ - 223% 12 inch DIP (Class 52) Water Main 480 471 LF 110.00 $ 51,810.00 $ 98% 28 16 inch DIP (Class 52) Water Main 340 280.5 LF 185.00 $ 51,892.50 $ - 83% 29 Gate Valve, 10 inch Diam. 1 1 2 EA 1750.00 $ 1,750.00 $ 100% 30 Gate Valve, 12 inch Diam. 2 EA 2250.00 $ 4,500.00 $ 100% 31 Tapping Sleeve and Valve Assembly (8x8 inch) 1 1 EA 5500.00 $ 5,500.00 S - 100% 32 Tapping Sleeve and Valve Assembly (12x10 inch) 1 1 EA 6750.00 $ 6,750.00 $ - 100% 33 Tapping Sleeve and Valve Assembly (12x8 inch) 1 1 EA 5750.00 $ 5,750.00 $ - 100% 34 Tapping Sleeve and Valve Assembly (12x12 inch) 1 1 EA 7500.00 $ 7,500.00 $ - - 100% 35 Water Service Connection, 1 inch Diam. 1 1 EA 2750.00 $ 2,750.00 $ - $ 100% 36 Water Service Connection, 2 inch Diam. 1 1 EA 2000.00 $ 2,000.00 100% 37 Meter Vault 1 1 EA 14000.00 $ 14,000.00 $ - 100% 38 Academy Booster Pump Station Complete 1 1.00' 291 0.0061983 LS 1525000.00 $ 1,524,999.96 $ 9,452.41. 100% 39 Erosion Control Blanket 90 SY 12.00 $ 3,492.00 $ $ - 323% 40 Seeding and Mulching 75 675 SY 12.501 $ 8,437.50 1 900% CA.F h: \prof \pe \CP0909 PE- Academy.xls Period Dates Begin: Dec. 21, 2014 End: Jan. 20, 2014 1 of 5 SCHEDULE SUBTOTAL $ 9,452.41 Page 28 of 184 3/4/2015 at 4:03 PM CITY OF AUBURN CO. NO. 12 -02 CP0909 Academy Booster Pump Station Improvements PAY ESTIMATE #13 & FINAL SCHEDULE A: Academy Booster Pump Station Improvements ITEM NO. ITEM DESCRIPTION ESTIMATE QUANTITY TOTAL QUANTITY PERIOD UNIT QUANTITY TYPE UNIT COST TOTAL COST PERIOD COST PERCENT EST. QTY 41 Temporary Water Pollution /Erosion and Sediment Cot 1 0.21 Eq. Adj. 25000.00 S 5,314.97 $ - 21 % 42 Topsoil Type A 50 30 CY 50.00' S 1,500.00 S - 60% 43 Lawn Sod 10 42.33 SY 50.00 5 2,116.50 S - 423% 44 Chain Link and Wire Fence 200 212 LF 30.00, $ 6,360.00 $ - 106% CO -2 6 in PRV Vault and 10 in PRV Surge Kit Complete 1 1 0.05 LS 47840.001 $ 47,840.00 $ 2,392.00 100% CA.F h: \proj \pe1CP0909 PE- Academy.xls SCHEDULE TOTAL $ 11,844.41 Period Dates Begin: Dec. 21, 2014 End: Jan. 20, 2014 Page 29 of 184 2 of 5 3/4/2015 at 4:03 PM CITY OF AUBURN CP0909 PAY ESTIMATE #12 MATERIALS ON HAND #13 CO. NO. 12 -02 Academy Booster Pump Station Improvements SCHEDULE A: Academy Booster Pump Station Improvements #13 ITEM NO. ITEM DESCRIPTION TOTAL QUANTITY PERIOD QUANTITY I UNIT TYPE UNIT COST TOTAL COST PERIOD COST 25 8 inch DIP (Class 52) Water Main Material on Hand 180.00 LF $ 24.25 $ 4,365.54 $ (1,624.75) $ - Material Installed (67.00) LF $ 24.25 $ - TOTAL ,.00 $ 2,740.79 $ (2,740.79) 27 12 inch DIP (Class 52) Water Main $ 46.93 Material on Hand 420.00 LF $ 19,710.60 $ - Material lnstalled (420.00) LF $ 46.93 $ (19,710.60) $ - TOTAL - $ - $ - 28 16 inch DIP (Class 52) Water Main Material on Hand 199.25 LF $ 61.11 $ 12,176.17 $ Material Installed (19925) LF $ 61.11 $ (12,176.17) $ - TOTAL - $ - $ - Period Dates Begin: Dec. 21, 2014 End: Jan. 20, 2014 CA. F SCHEDULE TOTAL $ (2,740.79) Page 30 of 184 CITY OF AUBURN PROJECT SUMMARY PAY ESTIMATE #13 & FINAL Original Contract Contract Change Amount Orders Total Payment This Period Percent/Contract SCHEDULE A: Academy Booster Pump Station Improvements Contract $ 2,030,593.50 $ 47,840.00 $ 2,109,872.28 $ 11,844.41 102% Materials on Hand 8 - Sales Tax ( +9.5 %) $ 192,906.38 $ 4,544.80 $ 200.437.87 $ 1,125.22 Retainage ( -5 %) $ (105.493.61) $ (592.22) SCHEDULE TOTAL $ 2,223,499.88 $ 52,384.80 $ 2,204,816.54 $ 12,377.41 TOTAL CONTRACT AMOUNT TO DATE (including Sales Tax) TOTAL PAYMENT TO CONTRACTOR PAYMENT DUE CONTRACTOR: CA.F h: \prof \pe \CP0909 PE- Academy.xls $ 2,310,310.15 $ 2,204,816.54 $ 12,377.41 $ 12,377.41 Begin: Dec. 21, 2014 End: Jan. 20, 2014 Page 31 of 184 4 of 5 3/4/2015 at 4:03 PM CITY OF AUBURN CO. NO. 12 -02 CP0909 Academy Booster Pump Station Improvements PAY ESTIMATE #13 & FINAL CONTRACTOR: Rodarte Construction, Inc 17 East Valley Highway East Auburn, WA 98092 Phone: (253)939 -0532 The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever nature which I may have, arising out of this contract, which are not set forth in this estimate. PAYMENT DUE TO CONTRACTOR = Signatures: Contractor Inspector Project Manager $ 12,377.41 Date Date Date 3 /Li /15 3/45 3/5//. City Engineer Date CA. F h:lprojlpe1CP0909 PE- Academy.xls 5 of 5 Page 32 of 184 3/4/2015 at 4:03 PM a 1 ,*41' Project Site ,j4 33RD S E d1JJ E 8 1 Academy Booster Pump Station Project General Vicinity and Project Limits Manage 33 of 184 Not to Scale CA.G AUBURN vASHINu AGENDA BILL APPROVAL FORM Agenda Subject: Date: Public Works Contract No. 14 -19 March 9, 2015 Department: Attachments: Budget Impact: Public Works Budget Status Sheet- CP1118 $0 Budget Status Sheet - CP1119 Bid Tab Summary Vidnity Map Administrative Recommendation: City Council award Contract No. 14 -19 to Stan Palmer Construction on their low bid of $3,733,047.00 plus Washington State sales tax of $52,190.63 for a total contract price of $3,785,237.63 for Project Nos. CP1118 and CP1119, Auburn Way South Corridor Improvements. Background Summary: The City received 5 responsive bids and the low bid was approximately 5% below the engineer's estimate. Staff has performed reference checks and other verifications to determine that Stan Palmer Construction meets the responsible bidding criteria and recommends award. This construction contract includes two City projects: CP1118 — Auburn Way South Pedestrian Improvements (Dogwood to Fir) and CP1119 — Auburn Way South Corridor Improvements (Fir to Hemlock). The following improvements will be constructed: new sidewalks, lighting, bus pull -outs, undergrounding of overhead utilities and removal of utility poles, pedestrian crossing at Fir Street, U -turns at Fir and Hemlock Streets, medians, new traffic signal at Hemlock Street, storm drainage, water, and sewer utility improvements, intelligent transportation system improvements, and widening of Auburn Way South between Fir and Hemlock Streets to be five lanes (2 lanes in each direction with a center turn lane). Project construction is expected to begin in April 2015 and be completed by the end of the year. AUBURN * MORE THAN YOU IMAGINED Page 34 of 184 CA.G For Project No. CP1118, a project budget contingency of $81,917.00 remains in the 102 Arterial Streets Fund and a contingency of $66,018.00 remains in the 430 Water Fund. For Project No. CP1119, a project budget contingency of $119,538.00 remains in the 102 Arterial Streets Fund, a contingency of $527.00 remains in the 430 Water Fund, and $2,698.00 of additional project funds are anticipated to be needed in the 431 Sewer Fund; however, no budget adjustment is needed as these funds are available from the Repair and Replacement budget within the 431 Sewer Fund. The funding shown on the attached Budget Status Sheets for 2015 includes the proposed budget carry forward from 2014 included in the proposed Budget Amendment #1 and reflects to total projects budget amounts. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Staff: Snyder Item Number: CA.G AUBURN * MORE THAN YOU IMAGINED Page 35 of 184 BUDGET STATUS SHEET 'Project No: CP1118 Project Title: Auburn Way South Pedestrian Improvements - Dogwood St SE to Fir St SE Project Manager: Jacob Sweeting Initiation Date: August 15, 2011 Advertisement Date: February 10, 2015 Award Date: Date: 3/3/15 O Advertisement O 2013 Carryforward O Contract Award O Change Order Approval O Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available Funding Prior Years (Actual) 2014 (Actual) 2015 2016 Total 102 Fund - Unrestricted 7,031 116,573 63,428 0 70,459 102 Fund - Traffic Impact Fees 0 0 115,000 0 115,000 102 Fund - Federal Grant 100,000 105,653 (68,717) 105,653 100,000 102 Fund - State Grant 111,094 55,273 604,237 Construction - PSE Direct Construction Costs 770,604 102 Fund - Muckleshoot Indian Tribe Funds 0 41,900 288,100 330,000 102 Fund - Century Link Agreement 0 9,700 107,365 0 117,065 102 Fund - Comcast Agreement 0 9,700 58,387 116,573 68,087 102 Fund - WSDOT Agreement 0 0 107,750 107,750 430 Fund - Water 4,973 130,000 134,973 Total 223,098 116,573 1,474,267 1,813,938 Estimated Cost (Funds Needed Activity Prior Years (Actual) 2014 (Actual) 2015 2016 Total Design 223,098 116,573 6,499 0 346,170 Construction - Contract 0 0 0 0 0 0 1,056, 528 0 1,056, 528 Construction - Authorized Contingency 0 105,653 (68,717) 105,653 Construction - Engineering 0 78,853 0 78,853 Construction - PSE Direct Construction Costs 0 90,000 90,000 Construction - Education and Enforcement 2,000 2,000 Construction - Total 0 0 1,333,034 0 1,333,034 Total 223,098 116,573 1,339,533 1,679,204 102 Arterial Street Budget Status 430 Water Budget Status Prior Years (Actual) 2014 (Actual) 2015 2016 Total *102 Funds Budgeted () (218,125) (116,573) (1,344,267) 0 (1,678,965) 102 Funds Needed 218,125 103,373 1,275,550 0 1,597,048 *102 Fund Project Contingency () (13,200) (68,717) (81,917) 102 Funds Required 0 0 0 430 Water Budget Status F OJ \CP1118 and CP1119 Shared \Budget and Estimates \CP1118 Budget Status Sheet.xls p of 3/9/2 A :4A 184 Prior Years (Actual) 2014 (Actual) 2015 2016 Total *430 Funds Budgeted () 0 (130,000) (134,973) 430 Funds Needed 0 63,982 68,955 *430 Fund Project Contingency () 0 (66,018) (66,018) 430 Funds Required 0 0 0 F OJ \CP1118 and CP1119 Shared \Budget and Estimates \CP1118 Budget Status Sheet.xls p of 3/9/2 A :4A 184 BUDGET STATUS SHEET Project No: CP1119 Project Title: Auburn Way South Corridor Improvements - Fir St SE to Hemlock St SE Project Manager: Jacob Sweeting Initiation Date: August 1, 2011 Advertisement Date: February 10, 2015 Award Date: O Advertisement O 2014 Carry Forward © Contract Award O Change Order Approval O Contract Final Acceptance Date: 3/4/15 The "Future Years" column indicates the pro ected amount to be requested in future budgets. Funding Prior Years (Actual) 2014 (Actual) 2015 2016 Future Years Total 102 Fund - Unrestricted 5,051 143,039 39,816 0 0 148,090 102 Fund - Traffic Impact Fees 0 250,000 450,000 0 0 700,000 102 Fund - TIB Grant 364,449 143,727 1,917,226 0 0 2,425,402 102 Fund - Muckleshoot Indian Tribe Funds 91,112 82,260 663,228 0 0 836,600 102 Fund - Century Link Agreement 0 10,856 191,829 202,685 102 Fund - Comcast Agreement 0 10,856 126,692 137,547 102 Fund - WSDOT Agreement 0 116,038 116,038 430 Fund - Water 3,907 96 30,997 0 0 35,000 431 Fund - Sewer 7,428 640,833 10,000 0 0 17,428 Total 471,947 640,833 3,506,010 0 0 4,618,790 Activity Prior Years (Actual) 2014 (Actual) 2015 2016 Future Years Total Design 434,440 239,743 39,816 0 0 713,999 Property Acquisition 37,507 401,090 0 0 0 438,597 Construction - Contract 0 0 2,925,424 0 0 2,925,424 Construction - Authorized Contingency 0 0 292,542 0 0 292,542 Construction - Engineering (City Costs) 0 50,000 50,000 Construction - Engineering (Consultant Costs) 0 31,563 31,563 Construction - PSE Direct Construction Costs 0 64,114 64,114 Construction 0 0 3,363,644 0 0 3,363,644 Total 471,947 640,833 3,403,460 0 0 4,516,240 * (# ) in the Budget Status Sections indicates Money the City has available. ** TIB Grant requires 20% matching funds. GA OJ \CP1118 and CP1119 Shared \Budget and Estimates \CP1119 Budget Status Sheet.xls 3/9/2Vggit: 184 Prior Years (Actual) 2014 (Actual) 2015 2016 Future Years Total *102 Funds Budgeted () (460,612) (640,737) (3,465,013) 0 0 (4,566,362) 102 Funds Needed 460,612 640,737 3,345,475 0 0 4,446,824 *102 Fund Project Contingency () (0) (0) (119,538) 0 0 (119,538) 102 Funds Required 0 0 0 0 0 0 * (# ) in the Budget Status Sections indicates Money the City has available. ** TIB Grant requires 20% matching funds. GA OJ \CP1118 and CP1119 Shared \Budget and Estimates \CP1119 Budget Status Sheet.xls 3/9/2Vggit: 184 Prior Years (Actual) 2014 (Actual) 2015 2016 Future Years Total *430 Funds Budgeted () (3,907) (96) (30,997) 0 0 (35,000) 430 Funds Needed 3,907 96 30,470 0 0 34,473 *430 Fund Project Contingency () 0 0 (527) 0 0 (527) 430 Funds Required 0 0 0 0 0 0 * (# ) in the Budget Status Sections indicates Money the City has available. ** TIB Grant requires 20% matching funds. GA OJ \CP1118 and CP1119 Shared \Budget and Estimates \CP1119 Budget Status Sheet.xls 3/9/2Vggit: 184 Prior Years (Actual) 2014 (Actual) 2015 2016 Future Years Total *431 Funds Budgeted () (7,428) 0 (10,000) 0 0 (17,428) 431 Funds Needed 7,428 0 12,698 0 0 20,126 *431 Fund Project Contingency () 0 0 0 0 0 0 431 Funds Required 0 0 2,698 0 0 2,698 * (# ) in the Budget Status Sections indicates Money the City has available. ** TIB Grant requires 20% matching funds. GA OJ \CP1118 and CP1119 Shared \Budget and Estimates \CP1119 Budget Status Sheet.xls 3/9/2Vggit: 184 Project Name: Prepared by: Bid Date: BID TABULATION BID TOTALS SUMMARY CP1118 & CP1119, AWS Ped. Improvements Dogwood to Fir & AWS Corridor Improvements Fir to Hemlock, Contract 14 -19 City of Auburn 3/2/15 ENGINEER'S ESTIMATE (No Tax): $ 4,110,542.10 AVERAGE BASIC BID AMOUNT: $ 3,905,046.19 BASIC BID SPREAD AMOUNT: $ 536,563.50 Basic BID Amount Spread $ Spread % LOW BIDDER: Stan Palmer Construction $ 3,733,047.00 Second Bidder: (ACI) Active Construction $ 3,759,149.41 - $377,495.10 - $351,392.69 -9.18% -8.55% Basic BID (Tax not Included) Stan Palmer Construction $ 3,733,047.00 (ACI) Active Construction $ 3,759,149.41 DPK, Inc. $ 3,792,310.41 R. W. Scott Construction $ 3,971,113.64 Miles Resources, LLC $ 4,269,610.50 3/5/2015 (12:54 PM) CA1gujAbidtabs \CP1118 & CP1119 BT.xls Total BID (Tax Included) $ 3,785,237.63 $ 3,809,676.70 $ 3,869,532.73 $ 4,047,081.28 $ 4,350,278.94 Page 38 of 184 28 Auburn Way South Pedestrian and Corridor Improvements Dogwood Street SE to Hemlock Street SE --Muckleshoot Casi no r► ra!rNwm3WTHre �R�'r� —'ems° L esidenti I Neghborhdod - !Utility I Undergrounding Limits Sherwood Garden Apartments IIIIIIIIII AUBURN WAY I SOUTH (SR 154 ents New Pedestrian Crossing with Flashing Beacons Sherwood Garden Apartm FAA Employment Center Util Undeity rgroundl4 ir Limits MIT Develo ment 1 Au` vvSr„NOTON Cx2t02387aaEA Exp JmP,ovame.Ma LEGEND $1, Bus Stop to be Removed /Relocated IDNew /Relocated Bus Stop ' New Traffic Signal Access Management Curb l / Access Management Island gU -turn Access to be Provided Page 39 of 184 CA.H AuBuRN 1YY CAF � wAs - IENGTo AGENDA BILL APPROVAL FORM Agenda Subject: Date: Public Works Project CP1303 March 11, 2015 Department: Attachments: Budget Impact: Community Development & No Attachments Available $0 Public Works Administrative Recommendation: City Council approve and accept construction of Project No.CP1303 City Hall Phase Background Summary: In 2014 the City awarded a contract to Lincoln Construction to serve as General Contractor for the City Hall Phase II remodel project. In late 2014 the construction project was completed. The contractor obtained all necessary building permits, passed all regulatory agency inspections, and the spaces have now been occupied. Additionally, Facilities has determined that the construction work is consistent with the scope of work established in the contract, that the final work meets City standards, all systems have been adequately tested, and that it is appropriate to accept the building improvements as complete. Staff is therefore recommending authorization to release final payment and acceptance of the building. Final payment of this contract is fully budgeted within the original contract sum of $445,509.51. No budget adjustments are required. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Staff: Snyder Item Number: CA.H AUBURN * MORE THAN YOU IMAGINED Page 40 of 184 CA.I AuBuRN rry of wASHINu Agenda Subject: Public Works Project No. CP1122 Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Budget Status Sheet Bid Tab Summary Vidnity Map Administrative Recommendation: Date: March 9, 2015 Budget Impact: $0 City Council award Contract No. 15 -06 to R.L. Alia Company on their low bid of $1,713,160.80 plus Washington State sales tax of $138,393.45 for a total contract price of $1,851,554.25 for Project No. CP1122 30th St NE Area Flooding Phase 1a. Background Summary: The City received 9 responsive bids and the low bid was approximately 13.5% below the engineer's estimate. Staff has performed reference checks and other verifications to determine that R.L. Alia Company meets the responsible bidding criteria and recommends award. The purpose of the 30th St NE Area Flooding — Phase 1 a project is to construct a new 42 -inch gravity storm line along 30th St NE from C Street NE to I Street NE. The new 42 -inch pipe will replace the existing 30 -inch storm pipe and will relieve street flooding that results from the limited capacity of the existing 30 -inch line. The project also includes street preservation improvements along 30th St. NE as part of the Arterial Preservation Program. The 30th St NE Area Flooding — Phase 1a project is expected to begin in April 2015 and be completed by August 2015. A project budget contingency of $2,676,355.00 remains in the 432 Storm Fund and will be utilized for the next phase of this project that will construct the storm drain line from I St NE to the existing storm pump station in Brannan Park that discharges to the Green River. The funding shown on the attached Budget Status Sheet for 2015 includes the proposed budget carry forward from 2014 of unspent funds that are included with proposed Budget Adjustment #1 and reflects the total project budget amount. A AUBURN * MORE THAN YOU IMAGINED Page 41 of 184 CA.I project increase of $42,659.00 within the 105 Arterial Preservation Fund will be necessary, however it will not require a budget adjustment since it is anticipated that the budgeted expenditures in the 105 Arterial Preservation Fund will not be exceeded this year. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 Staff: Snyder Item Number: CA.I AUBURN * MORE THAN YOU IMAGINED Page 42 of 184 BUDGET STATUS SHEET Project No: CP1122 30th Street NE Area Flooding - Phase la Project Manager: Ryan Vondrak Initiation Date: 1/7/13 Advertisement Date: 6/16/14 Award Date: Q Consultant Agreement o Permision to Advertise • Contract Award o Change Order Approval • Budget Update The "Future Years" column indicates the projected amount to be requested in future budgets. Date: 03/09/15 Funding 2012 (actual) 2013 (actual) 2014 (actual) 2015 Total 432 Fund - Storm (Bond Proceeds) 12,411 26,608 88,985 2,608,015 2,697,000 432 Fund - Storm 12,411 278,291 73,155 1,868,885 2,159,587 105 Arterial Preservation Fund 0 312 22,771 227,229 250,000 Total 12,411 278,291 111,756 4,704,129 5,106,587 Activity 2012 (actual) 2013 (actual) 2014 (actual) 2015 Total Design Engineering - City Costs 12,411 26,608 34,169 8,500 81,689 Design Engineering - Consultant 12,411 251,370 73,155 10,401 334,926 Permits 0 312 1,642 (2,676,355) 1,954 Other /Misc. 0 0 2,790 0 2,790 Construction Contract Bid 1,851,554 1,851,554 Authorized Contingency 100,000 100,000 Construction Engineering - Consultant 49,978 49,978 Construction Engineering - City Costs 50,000 50,000 Total 12,411 278,291 111,756 2,070,433 2,472,891 432 Storm Budget Status ^^ ^Contingency shown for the 432 Storm Fund will be allocated to Phase 1 b of the project. 105 Arterial Preservation Budget Status 2012 (actual) 2013 (actual) 2014 (actual) 2015 Total *432 Funds Budgeted () (12,411) (278,291) (88,985) (4,476,900) (4,856,587) 432 Funds Needed 12,411 278,291 88,985 1,800,545 2,180,233 *432 Fund Project Contingency () 0 (0) 0 (2,676,355) (2,676,355) 432 Funds Required 0 0 0 0 0 ^^ ^Contingency shown for the 432 Storm Fund will be allocated to Phase 1 b of the project. 105 Arterial Preservation Budget Status * (# ) in the Budget Status Sections indicates Money the City has available. CA.I Page 43 of 184 2012 (actual) 2013 (actual) 2014 (actual) 2015 Total *105 Funds Budgeted () 0 0 (22,771) (227,229) (250,000) 105 Funds Needed 0 0 22,771 269,888 292,659 *105 Fund Project Contingency () 0 0 0 0 0 105 Funds Required 0 0 0 42,659 42,659 * (# ) in the Budget Status Sections indicates Money the City has available. CA.I Page 43 of 184 Project Name: Prepared by: Bid Date: BID TABULATION BID TOTALS SUMMARY CP1122, 30th St NE Area Flooding Improvements, Contract 15 -06 City of Auburn 3/2/15 ENGINEER'S ESTIMATE: AVERAGE BASIC BID AMOUNT: BASIC BID SPREAD AMOUNT: $ 1,985,732.50 $ 2,127,291.79 $ 798,839.20 Basic BID Amount LOW BIDDER: Second Bidder: R.L. Alia Scotty's General Construction $ 1,713,160.80 $ 1,852,249.80 Spread $ - $272,571.70 - $133,482.70 Spread % - 13.73% -6.72% R. L. Alia Northwest Cascade, Inc. Scotty's General Construction Scarsella Brothers, Inc. (ACI) Active Construction Stan Palmer Construction Road Construction Northwest Karvel Construction James W. Fowler 3/4/2015 (5:32 PM) CIA, rojAbidtabs \CP1122PHIABT.xls Basic BID (Tax not Included) $ 1,713,160.80 $ 1,855,533.00 $ 1,852,249.80 $ 2,061,794.80 $ 2,089,489.01 $ 2,159,238.50 $ 2,425,487.45 $ 2,476,672.75 $ 2,512,000.00 Total BID (Tax Included) $ 1,851,554.25 $ 1,994,097.15 $ 1,998,789.66 $ 2,226,700.44 $ 2,250,299.74 $ 2,333,136.52 $ 2,619,115.36 $ 2,678,028.36 $ 2,720,466.29 Page 44 of 184 12 ST 1 B PL NW z 0 NW BURLINGTON 29TH ST NW z 0 42nd ST NE 40th ST NE ST NE w Z L 37th /////::: 35th 0 RIVER MHP IP' OJ _CT LOCATION eZZZZZZZ AUBURN MUNICIPAL AIRPOR T 16th ST 14th ST 36th ST NE, EH O z 44 31st 0 28th ST ST NE 24th ST � W 22nd ST w z z X02 0 L z 15th ST NE z (A) BRANNAN NE Z z UD z cn PARK ISAAC EVANS PARK M 0 � � ESE 304TH NE ISAA 44 EVANS PARK 0 PL NE NE o __ND wad Z st NE u-) ST T L '? ST NE 19th DR NE 18th ST NE cfp _1° 17th - I PL NEB ST NE 17th 16th ST NE 16th 15th 14th ST NE 7 13TH ".."7/ W DRIVE CITY OF -■/ WASHINGTON CA.I 30TH ST NE AREA FLOODING - PHASE 1A VICINITY MAP MARCH 2015 NOT TO SCALE Page 450;:4 AuBuRN ITY Cdr • \VASH E NGTo Agenda Subject: Ordinance No. 6558 (First Reading) Department: Finance AGENDA BILL APPROVAL FORM Attachments: Transmittal M emo Ordinance Na 6558 ScheduleA & B Administrative Recommendation: Date: February 23, 2015 Budget Impact: $0 City Council to introduce and adopt Ordinance No. 6558 Background Summary: Ordinance No. 6558 (Budget Amendment #1) amends the 2015 -2016 Adopted Budget as presented in the attached transmittal memorandum and supporting attachments. Reviewed by Council Committees: Councilmember: Staff: Coleman Meeting Date: March 16, 2015 Item Number: ORD.A ORD.A AUBURN * MORE THAN YOU IMAGINED Page 46 of 184 CITY OF AUBURN WASHINGTON Interoffice Memorandum To: City Council From: Shelley Coleman, Finance Director CC: Nancy Backus, Mayor Date: March 10, 2015 Re: Ordinance #6558 — 2015 -2016 Budget Amendment #1 Budget Amendment #1 is the first amendment of the City of Auburn's 2015 -2016 biennial budget. The main purpose of the first budget amendment of the year is to carry forward 2014's remaining budget authority for identified programs and projects that were budgeted in 2014 but not completed. The unspent budget authority from the previous year, 2014, is Carried Forward (CF) into the 2015 budget year. The CF from 2014 to 2015 for all funds is $23,965,772. To identify specific projects and programs carried forward by each fund, please refer to the accompanying Schedule A, Summary of 2015 Budget Adjustments by Fund. Additional items included in this amendment are recognition of new revenue, either grants or transfers in from other supporting funds, requests for additional budget authority for projects and removal of discontinued programs. Carryforward of unspent project spending authority from 2014: This amendment enables the completion of various projects in 2015 by carrying forward unspent project resources at the end of 2014. Total amounts requested to be carried forward by fund are: • General Fund (Fund 001) $ 429,453 • Arterial Street Fund (Fund 102) 793,983 • Local Street Fund (Fund 103) 770,053 • Arterial Street Preservation Fund (Fund 105) 2,659,063 • Mitigation Fees Fund (Fund 124) 370,213 • Municipal Park Construction Fund (Fund 321) 58,199 • General Capital Construction Fund (Fund 328) 763,617 • Local Revitalization Fund (Fund 330) 329,450 • Water Utility (Fund 430) 8,855,102 • Sewer Utility (Fund 431) 1,819,579 • Storm Drainage Utility (Fund 432) 5,337,060 • Solid Waste Fund (Fund 434) 1,250 • Airport Fund (Fund 435) 65,729 • Facilities Fund (Fund 505) 213,800 • Innovation and Technology Fund (Fund 518) 785,266 • Equipment Rental Fund (Fund 550) 713,953 TOTAL $ 23,965,772 ORD.A AUBURN * MORE THAN YOU IMAGIA:tage 47 of 184 Project Funding Adjustments: Project funding requests included in this budget amendment establish spending authority for new projects or additional spending authority for existing projects. Total project funding requests equal $8,801,217. Significant project funding requests include: • Auburn Community and Youth /Teen Center (CP 1412): This amendment adjusts 2015 estimated revenues upward by $3,200,000 recognizing the expected receipt of State grant funds for this project. • Auburn Way South Pedestrian Improvements Projects (CP 1118 and CP 1119): This amendment adjusts 2015 estimated revenues upward by $4,249,147 recognizing the expected receipt of State grant funds and contributions from third parties for this project. • Storm Drainage Improvements Project (CP 1320): This amendment adjusts 2015 estimated revenues upward by $799,130 recognizing the expected receipt of State (Department of Ecology) grant funds for this project. • South 277th Street Corridor Improvements Project (CP 222A0): This amendment adjusts 2015 estimated revenues upward by $612,851 recognizing the expected receipt of Federal grant funds for this project. Revenue Adjustments: • Discontinue Photo Enforcement Program: This amendment adjusts 2015 estimated traffic enforcement revenues downward from by $600,000, recognizing City Council action in 2014 to discontinue the photo enforcement program. New Requests: • Storm drainage capital projects $ 1,974,701 • Funding for new street sweeper 271,263 • Council Chamber remodel project 120,000 • Traffic calming (REET 2 funded) 100,000 • Funding for golf course restaurant repairs and maintenance 30,000 • Funding for repayment of interfund loan (Airport hangar project) 26,734 TOTAL $ 2,522,698 The following table summarizes the current and revised budget as a result of this amendment. Table 1: 2015 Budget as Amended 2015 Approved Budget Budget Amendment #1 (Ord #6558) Budget as Amended $ 253,134,187 34,689, 687 $ 287,823,874 Attachments: • 1. Proposed Ordinance #6558 (budget adjustment #1) • 2. Summary of proposed 2015 budget adjustments by fund and department (Schedule A) • 3. Summary of proposed changes to adopted 2015 budget by fund (Schedule B) ORD.A AUBURN * MORE THAN YOU IMAGIe 48 of 184 ORDINANCE NO. 6558 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6533, THE 2015 -2016 BIENNIAL BUDGET ORDINANCE, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2015 -2016 BUDGET AS SET FORTH IN SCHEDULE "A" AND SCHEDULE "B" WHEREAS, the Auburn City Council at its regular meeting of December 1, 2014, adopted Ordinance No. 6533 which adopted the City of Auburn 2015 -2016 Biennial budget; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2015 budget as outlined in this Ordinance (BA #1); and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2015 -2016 Biennial Budget. The 2015- 2016 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule "A" attached hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule "A" and Schedule "B ". A copy of said Schedule "A" and Schedule "B" is on file with the City Clerk and available for public inspection. Ordinance No. 6558 March 10, 2015 ORUp.Ke 1 of 3 Page 49 of 184 Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is held to be invalid, the remainder of such code, ordinance or regulation or the application thereof to other person or circumstance shall not be affected. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. FIRST READING: SECOND READING: PASSED: APPROVED: NANCY BACKUS, MAYOR ATTEST: Danielle E. Daskam, City Clerk Ordinance No. 6558 March 10, 2015 ORUp.Ke 2 of 3 Page 50 of 184 APPROVED AS TO FORM: Daniel B. Heid, City Attorney PUBLISHED: Ordinance No. 6558 March 10, 2015 ORUp.Ke 3 of 3 Page 51 of 184 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 General Fund ( #001) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance General Fund 2015 Adopted Budget 14,592,724 58,767,680 62,813,278 10,547,126 BA #1 (Ordinance #6558, Proposed) 429,453 (395,979) 33,474 - Administration Department CIF budget for Human Services programs 250,000 - 250,000 - EMPG grant funds - 40,792 40,792 - 2015 RAMPART grant - 4,940 4,940 - Community Development and Public Works Department Boeing Area Wide Redevelopment Plan - 150,616 150,616 - CIF grant funds for environmental mitigation site monitoring assistance 35,000 - 35,000 - Auburn Environmental Park Master Plan 29,000 - 29,000 - C/F budget for housing element of Comprehensive Plan 10,400 - 10,400 - C/F budget for parking signs in downtown Auburn 10,000 - 10,000 - National Flood Insurance Program community rating system evaluation 10,000 - 10,000 - Police Department Discontinue Photo Enforcement Program - (600,000) (600,000) - Purchase of Lidars and portable breath test equipment (WASPC grant) - 7,672 7,672 - Parks Department C/F budget for synthetic turf at Discovery Playground 36,000 - 36,000 - C/F budget for Downtown Theater Study 25,000 - 25,000 - C/F budget for Parks, Recreation & Open Space Plan 14,000 - 14,000 - Non - Departmental C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - 2015 Revised Budget 15,022,177 58,371,701 62,846,752 10,547,126 Memo: Unrestricted GF Ending fund balance 10,547,126 Total Resources / Expenditures 12.0% General Fund Reserve Target as per Policy 73,393,878 73,393,878 7,541,610 ORD.A Page 52 of 184 Page 1 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Arterial Street Fund ( #102) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 1,312,844 14,150,590 14,354,730 1,108,704 BA #1 (Ordinance #6558, Proposed) 793,983 5,714,238 6,508,221 - CIF CP1119 (AWS Pedestrian Improvements Project) - 2,580,454 2,580,454 - C/F CP1118 (AWS Pedestrian Improvements Project) 63,428 892,337 955,765 - C/F budget for C222A0 (S 277th St.Corridor Improvements) 308,062 612,851 920,913 - C/F budget for CP1406 (Main Street Signal Upgrade Project) [T /I from F124] 315,000 138,768 453,768 - Add'I funding for CP1119 (AWS Pedestrian Improvements Project) - 449,606 449,606 - Add'I funding for CP1118 (AWS Pedestrian Improvements Project) - 326,750 326,750 - CIF budget for CP1024 (Auburn Way S and M St. Improvements) 41,634 255,091 296,725 - [T /I from F124] CIF budget for CP1304 (37th & B St. NW RR Crossing Safety Improvements) 55,806 239,604 295,410 - CIF grant funds for CP1218 (Auburn Way S Corridor Improvements) - 160,877 160,877 - Add'I funding for C207A0 (A St. NW Extension, Wetland Maint. & Monitoring) - 57,900 57,900 - [T/I from F124] C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - 2015 Revised Budget 2,106,827 19,864,828 20,862,951 1,108,704 Total Resources / Expenditures 21,971,655 21,971,655 Local Street Fund ( #103) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 1,196,068 1,752,500 2,600,000 348,568 BA #1 (Ordinance #6558, Proposed) 770,053 - 770,053 - C/F budget for CP1414 (Local Street Improvements Program) 430,000 - 430,000 - C/F budget for CP1402 (Citywide Pavement Patching and Overlay) 270,000 - 270,000 - C/F budget for CP1323 (Local Street Improvements Program) 60,000 - 60,000 - C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - 2015 Revised Budget 1,966,121 1,752,500 3,370,053 348,568 Total Resources /Expenditures 3,718,621 3,718,621 ORD.A Page 53 of 184 Page 2 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Arterial Street Preservation Fund ( #105) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 521,910 2,134,700 2,195,410 461,200 BA #1 (Ordinance #6558, Proposed) 2,659,063 - 2,659,063 - C/F budget for CP1402 (Citywide Pavement Patching and Overlay) 2,268,500 - 2,268,500 - C/F budget for CP1122 (30th St. Flooding) 227,230 - 227,230 - Add'I funding for CP1308 (BNSF Utility Crossing Project) - - - C/F budget for CP1308 (BNSF Utility Crossing Project) 153,280 - 153,280 - C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - 2015 Revised Budget 3,180,973 2,134,700 4,854,473 461,200 Total Resources / Expenditures 5,315,673 5,315,673 Mitigation Fees Fund ( #124) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 5,205,964 994,890 3,586,423 2,614,431 BA #1 (Ordinance #6558, Proposed) 370,213 400,000 370,213 400,000 C/F budget for Teutsch Development Impact Fees (REET 2 funds) - 400,000 - 400,000 [T /I from F328] C/F budget for CP1406 (Main Street Signal Upgrade Project) [T /O to F102] 138,768 - 138,768 - C/F budget for CP1024 (Auburn Way S and M St. Improvements) (T /O to F102] 115,896 - 115,896 - Add'I funding for C207A0 (A St. NW Extension, Wetland Maint. & Monitoring) 57,900 - 57,900 - (T/O to F102] C/F budget for CP0767 (Mohawks Plastics Wetland Mitigation) (T /O to F328] 32,649 - 32,649 - C/F budget for CP1003 (Lea Hill Park Restroom) (T /O to F321] 25,000 - 25,000 - 2015 Revised Budget 5,576,177 1,394,890 3,956,636 3,014,431 Total Resources / Expenditures 6,971,067 6,971,067 ORD.A Page 54 of 184 Page 3 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Municipal Park Construction Fund ( #321) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 427,106 620,130 540,000 507,236 BA #1 (Ordinance #6558, Proposed) 58,199 3,742,788 3,815,286 (14,299) Adjust budget for CP1412 (Auburn Community and Youth /Teen Center) - 3,200,000 3,200,000 - [State grant and REET2 funds] C/F budget for CP1412 (Auburn Community & Youth /Teen Ctr) [T /I from F328] - 260,762 260,762 - C/F budget for CP1016 (Fenster Levee Setback) [Federal & KCFCZD grants] - 150,242 150,242 - Adjust budget for CP1016 (Fenster Levee Setback) [ KCFCZD grant] - 86,929 101,228 (14,299) C/F budget for CP1003 (Lea Hill Park Restroom) [T/I from F124, F328] 11,785 44,855 56,640 - C/F budget for Parks Acquisition /Development 46,414 - 46,414 - 2015 Revised Budget 485,305 4,362,918 4,355,286 492,937 Total Resources / Expenditures 4,848,223 4,848,223 Capital Improvements Fund (#328) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 8,944,989 1,840,247 2,157,368 8,627,868 BA #1 (Ordinance #6558, Proposed) 763,617 89,383 3,246,266 (2,393,266) Adjust budget for CP1412 (Auburn Community and Youth /Teen Center) - - 2,200,000 (2,200,000) [T /O to F321] C/F budget for Teutsch Dvlpmnt Impact Fees (REET 2 funds) [T /O to F124] 400,000 - 400,000 - C/F budget for CP1412 (Auburn Community & Youth /Teen Ctr) [T /O to F321] 260,762 - 260,762 - Council Chamber remodel - - 120,000 (120,000) Traffic calming (REET 2 funded) - - 100,000 (100,000) C/F budget for CP1407 (Marchini Meadows Improvements) 40,000 30,000 70,000 - C/F budget for Public Art (REET 2 funded) 43,000 - 43,000 - C/F budget for CP0767 (Mohawks Plastics Wetland Mitigation) [T /I from F124] - 32,649 32,649 - Interfund loan for Airport Hangar Project - 26,734 - 26,734 C/F budget for CP1003 (Lea Hill Park Restroom) 19,855 - 19,855 - 2015 Revised Budget 9,708,606 1,929,630 5,403,634 6,234,603 Total Resources / Expenditures 11,638,237 11,638,237 ORD.A Page 55 of 184 Page 4 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Local Revitalization Fund ( #330) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 229,370 250 229,620 - BA#1 (Ordinance #6558, Proposed) 329,450 - 329,450 - C/F budget for City Downtown Public Parking Lot Reconfiguration 219,450 - 219,450 - C/F budget for Main Street Streetscape Urban Design 110,000 - 110,000 - 2015 Revised Budget 558,820 250 559,070 - Total Resources / Expenditures 559,070 559,070 Water Fund (#430) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 4,526,763 19,158,319 18,310,129 5,374,953 BA #1 (Ordinance #6558, Proposed) 8,855,102 - 8,855,102 - C/F budget for CP0915 (Well 1 Improvements) 3,129,882 - 3,129,882 - C/F budget for CP1219 (Valley AC Main Replacement) 1,313,628 - 1,313,628 - C/F budget for CP1107 (Fulmer Well Field Improvements) 1,071,772 - 1,071,772 - C/F budget for C512A0 (Well 4 Power & Chlorination) 1,035,512 - 1,035,512 - C/F budget for CP0765 (Lakeland Hills Reservoir 5 Improvements) 665,665 - 665,665 - C/F budget for CP0909 (Academy East Booster Pump Station) 312,044 - 312,044 - C/F budget for CP1308 (BNSF Utility Crossing Project) 292,216 - 292,216 - CIF budget for CP1417 (West Hill Springs Improvements) 149,489 - 149,489 - CIF budget for CP1224 (Local Street Pavement Restoration) 136,305 - 136,305 - CIF budget for CP1323 (Local Street Pavement Restoration) 135,979 - 135,979 - CIF budget for CP1403 (Water Comprehensive Plan) 125,325 - 125,325 - CIF budget for CP1416 (F Street) 100,000 - 100,000 - CIF budget for CP1411 (Muckleshoot Indian Tribe Master Meters) 75,581 - 75,581 - CIF budget for on -call modeling 74,456 - 74,456 - C/F budget for CP1202 (AWS Flooding Improvements Phase 2) 47,269 - 47,269 - C/F budget for CP1320 (M &O Storm Drainage Imprvmnt Project) [T /O to F432] 50,019 - 50,019 - C/F budget for CP1317 (Water Meter & Billing System Improvements) 44,297 - 44,297 - C/F budget for CP1414 (Local Street Pavement Restoration) 34,980 - 34,980 - C/F budget for CP1118 (AWS Dogwood to Fir St. SE) 24,895 - 24,895 - C/F budget for CP1207 (D Street Utilities Improvements) 24,485 - 24,485 - C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - C/F budget for utility billing front counter rehab 1,250 - 1,250 - 2015 Revised Budget 13,381,865 19,158,319 27,165,231 5,374,953 Total Resources / Expenditures 32,540,184 32,540,184 ORD.A Page 56 of 184 Page 5 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Sewer Fund (#431) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 10,794,820 7,985,084 9,954,201 8,825,703 BA #1 (Ordinance #6558, Proposed) 1,819,579 - 1,819,579 - CIF budget for CP1208 (Sewer Pump Station Improvements) 898,047 - 898,047 - CIF budget for CP1308 (BNSF Utility Crossing Project) 351,600 - 351,600 - C/F budget for CP1202 (AWS Flooding Improvements Phase 2) 342,805 - 342,805 - C/F budget for CP1404 (Sewer Comprehensive Plan) 141,771 - 141,771 - C/F budget for CP1414 (Local Street Pavement Restoration) 34,566 - 34,566 - C/F budget for CP1320 (M &O Storm Drainage Imprvmnt Project) [T /O to F432] 34,487 - 34,487 - C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - C/F budget for CP1323 (Local Street Pavement Restoration) 5,000 - 5,000 - C/F budget for utility billing front counter rehab 1,250 - 1,250 - 2015 Revised Budget 12,614,399 7,985,084 11,773,780 8,825,703 Total Resources / Expenditures 20,599,483 20,599,483 ORD.A Page 57 of 184 Page 6 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Storm Drainage Fund ( #432) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 2,447,311 16,101,737 16,056,900 2,492,148 BA #1 (Ordinance #6558, Proposed) 5,337,060 932,890 8,244,651 (1,974,701) C/F budget for CP1122 (30th St. NE Area Flooding Phase 1) 3,500,000 - 4,476,900 (976,900) C/F budget for CP1320 (M &O Storm Drainage Improvement Project) 375,071 883,636 1,258,707 - Add'I funding for CP1202 (AWS Flooding Improvements Phase 2) - - 532,994 (532,994) CIF budget for CP1308 (BNSF Utility Crossing Project) 420,980 - 420,980 - CIF budget for CP1312 (Annual Storm Repair & Replacement Project) 285,618 - 285,618 - CIF budget for CP1316 (East Ridge Manor Drainage Improvement) 276,536 - 276,536 - Add'I budget for CP1109 (Storm Pipeline Repair & Replacement Program) - 25,875 248,937 (223,062) Add'I funding for CP1109 (Storm Pipeline Repair & Replacement Program) - 200,000 (200,000) C/F budget for CP0746 (Mill Creek Wetland 5K) 105,207 20,021 125,228 - C/F budget for CP1409 (Oravetz Place SE Flooding Mitigation Project) 119,747 - 119,747 - C/F budget for CP1405 (Storm Comprehensive Plan) 112,310 - 112,310 - C/F budget to purchase vehicles for Stormwater Mgmt Inspectors (BA#8) 70,000 - 70,000 - (T /O to F550] Additional budget for CP1108 (City Wide Storm Pond Cleaning) - - 56,044 (56,044) C/F budget for CP1207 (D Street Utilities Improvements) 43,282 3,358 46,640 - C/F budget for CP1202 (AWS Flooding Improvements Phase 2) 17,006 - 17,006 - C/F budget for CP1016 (Fenster Levee Setback) - - (14,299) 14,299 C/F budget for e- Builder Project (T /O to F518] 10,053 - 10,053 - C/F budget for utility billing front counter rehab 1,250 - 1,250 - 2015 Revised Budget 7,784,371 17,034,627 24,301,551 517,447 Total Resources / Expenditures 24,818,998 24,818,998 Solid Waste Fund ( #434) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 2,272,081 13,347,800 12,761,420 2,858,461 BA #1 (Ordinance #6558, Proposed) 1,250 - 1,250 - C/F budget for utility billing front counter rehab 1,250 - 1,250 - 2015 Revised Budget 2,273,331 13,347,800 12,762,670 2,858,461 Total Resources / Expenditures 15,621,131 15,621,131 ORD.A Page 58 of 184 Page 7 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Airport Fund ( #435) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 682,748 1,060,369 1,451,008 292,109 BA #1 (Ordinance #6558, Proposed) 65,729 100,221 192,684 (26,734) C/F budget for CP1324 (Asphalt Rehab and Seal Coat) [FAA and State grants] 47,439 65,231 112,670 - C/F budget for CP1221 (Airport Master Plan) [FAA and State grants] 17,710 23,970 41,680 - Funding for repayment of interfund loan for Airport Hangar Project - - 26,734 (26,734) C/F budget for engineering services for the Wildlife Hazard Mgmt Plan 580 11,020 11,600 - [FAA and State grants] 2015 Revised Budget 748,477 1,160,590 1,643,692 265,374 Total Resources / Expenditures 1,909,067 1,909,067 Facilities Fund ( #505) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 1,546,227 3,638,820 3,838,569 1,346,478 BA #1 (Ordinance #6558, Proposed) 213,800 - 243,800 (30,000) C/F budget for City Hall Exterior Cleaning Project 107,000 - 107,000 - C/F budget for City Hall Water Repellent and Seal Replacement Project 54,500 - 54,500 - C/F budget for M &O Building Roof Replacement Project 52,300 - 52,300 - Golf Course restaurant repairs and maintenance - - 30,000 (30,000) 2015 Revised Budget 1,760,027 3,638,820 4,082,369 1,316,478 Total Resources / Expenditures 5,398,847 5,398,847 ORD.A Page 59 of 184 Page 8 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Innovation and Technology Fund ( #518) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 2,363,378 5,660,747 6,195,259 1,828,866 BA #1 (Ordinance #6558, Proposed) 785,266 70,373 855,639 - CIF budget for network switch upgrades 91,964 - 91,964 - CIF budget for server replacements (EOL) 90,000 - 90,000 - C/F budget for electronic plan review 80,000 - 80,000 - C/F budget for Sharepoint 2013 upgrade 80,000 - 80,000 - C/F budget for e- Builder Project [T /I from GF ,F102,F103,F105,F430,F431,F432] - 70,373 70,373 - C/F budget for Springbrook upgrade 54,660 - 54,660 - C/F budget for wireless access point (WAP) expansion 50,000 - 50,000 - C/F budget for automated license plate reader (ALPR) replacement 44,000 - 44,000 - C/F budget for phone system upgrade 39,703 - 39,703 - C/F budget for Spillman upgrade 34,000 - 34,000 - C/F budget for CRW upgrade 30,000 - 30,000 - C/F budget for server infrastructure upgrades 30,000 - 30,000 - CIF budget for server upgrades 30,000 - 30,000 - C/F budget for Spillman security 25,000 - 25,000 - C/F budget for performance evaluation software 24,000 - 24,000 - C/F budget for Spilman server migration 21,462 - 21,462 - C/F budget for cemetery software upgrade 21,000 - 21,000 - C/F budget for Getac tablets 18,745 - 18,745 - C/F budget for phone system upgrade 18,297 - 18,297 - C/F budget for Getac tablet software 2,435 - 2,435 - 2015 Revised Budget 3,148,644 5,731,120 7,050,898 1,828,866 Total Resources / Expenditures 8,879,764 8,879,764 Equipment Rental Fund (#550) Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 4,324,274 4,210,470 5,349,861 3,184,883 BA #1 (Ordinance #6558, Proposed) 713,953 70,000 1,055,216 (271,263) C/F budget for other vehicle purchases 713,953 - 713,953 - Street sweeper (Unit #6926A) - - 271,263 (271,263) C/F budget to purchase vehicles for Stormwater Mgmt Inspectors (BA#8) - 70,000 70,000 - [T /I from F432] 2015 Revised Budget 5,038,227 4,280,470 6,405,077 2,913,620 Total Resources / Expenditures 9,318,697 9,318,697 ORD.A Page 60 of 184 Page 9 Schedule A Summary of 2015 Budget Adjustments by Fund Budget Amendment #1 Ordinance No. 6558 Grand Total -All Funds Beg. Fund Balance 2015 Revenues 2015 Expenditures Ending Fund Balance 2015 Adopted Budget 84,534,959 168,599,228 182,194,484 70,939,703 BA #1 (Ordinance #6558, Proposed) 23,965,772 10,723,915 38,999,950 (4,310,263) 2015 Revised Budget 108,500,731 179,323,143 221,194,434 66,629,440 Total Resources / Expenditures 287,823,874 287,823,874 ORD.A Page 61 of 184 Page 10 Schedule B 2014 Appropriations by Fund Fund 2015 Adopted Budget BA #1 (Ord 6558) BA #2 BA #3 BA #4 Total 2015 Revised Amendments Budget General Fund ( #001) 73,360,404 33,474 - - - 33,474 73,393,878 Arterial Street Fund ( #102) 15,463,434 6,508,221 - - - 6,508,221 21,971,655 Local Street Fund ( #103) 2,948,568 770,053 - - - 770,053 3,718,621 Hotel Motel Fund ( #104) 234,031 - - - - - 234,031 Arterial Street Preservation Fund ( #105) 2,656,610 2,659,063 - - - 2,659,063 5,315,673 Drug Forfeiture Fund ( #117) 602,505 - - - - - 602,505 Housing and Community Development Grant Fund ( #119) 477,371 - - - - - 477,371 Recreation Trails Fund ( #120) 43,847 - - - - - 43,847 Business Improvement Area Fund ( #121) 96,272 - - - - - 96,272 Cumulative Reserve Fund ( #122) 6,896,304 - - - - - 6,896,304 Mitigation Fees Fund ( #124) 6,200,854 770,213 - - - 770,213 6,971,067 1998 Library Fund ( #229) 279,500 - - - - - 279,500 2010 Annex A&B Bond Debt Fund ( #230) 1,695,917 - - - - - 1,695,917 2010 C&D Local Revitalization Debt Fund ( #231) 594,637 - - - - - 594,637 LID Guarantee Fund ( #249) 24,569 - - - - - 24,569 LID #250 ( #250) - - - - - - - LID #350 (#275) 15,121 - - - - - 15,121 Golf Course Debt Service Fund ( #237) 389,195 - - - - - 389,195 Municipal Park Construction Fund ( #321) 1,047,236 3,800,987 - - - 3,800,987 4,848,223 Capital Improvements Fund ( #328) 10,785,236 853,000 - - - 853,000 11,638,237 Local Revitalization Fund ( #330) 229,620 329,450 - - - 329,450 559,070 Golf Course Debt Service Fund (#417) - - - - - - Water Fund (#430) 23,685,082 8,855,102 - - - 8,855,102 32,540,184 Sewer Fund (#431) 18,779,904 1,819,579 - - - 1,819,579 20,599,483 Storm Drainage Fund (#432) 18,549,048 6,269,950 - - - 6,269,950 24,818,998 Sewer Metro Fund ( #433) 20,815,381 - - - - - 20,815,381 Solid Waste Fund (#434) 15,619,881 1,250 - - - 1,250 15,621,131 Airport Fund (#435) 1,743,117 165,950 - - - 165,950 1,909,067 Cemetery Fund (#436) 1,205,055 - - - - - 1,205,055 Golf Course Fund (#437) - - - - - - - Insurance Fund ( #501) 1,614,131 - - - - - 1,614,131 Workers Compensation Self Insurance Fund ( #503) 983,100 - - - - - 983,100 Facilities Fund ( #505) 5,185,047 213,800 - - - 213,800 5,398,847 Innovation and Technology Fund ( #518) 8,024,125 855,639 - - - 855,639 8,879,764 Equipment Rental Fund ( #550) 8,534,744 783,953 - - - 783,953 9,318,697 Fire Pension Fund ( #611) 2,656,481 - - - - - 2,656,481 Cemetery Endowment Fund ( #701) 1,697,864 - - - - - 1,697,864 Total 253,134,187 34,689,687 34,689,687 287,823,874 March 2015 Prepared by City of Aubum Financial Planning Department ORD.A Page 62 of 184 Page 11 AuBuRN ITY Cdr • wAs - IENGTo Agenda Subject: Ordinance No. 6555 (Second Reading) Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Ord 6555 Administrative Recommendation: Date: February 9, 2015 Budget Impact: $0 Second Reading - City Council introduce and adopt Ordinance No. 6555 for Franchise Agreement No. 14 -51 for Astound Broadband, LLC. Background Summary: City and State statutes require that the approval of a franchise agreeement should occur at least five days following the public hearing, which was held on March 2, 2015. Therefore, to avoid any uncertainty regarding the approval of the franchise agreement, staff recommends the Council consider it on March 16th to meet the City and State statutes. Per Auburn City Code Chapter 20.06.010, a franchise shall be required of any commercial utility or telecommunications operator or carrier or other person who desires to occupy public ways of the city and to provide telecommunications or commercial utility services to any person or area in the city. Astound Broadband, LLC. has applied for a Franchise Agreement to be able to construct within the City's rights of way a fiber optic telecommunications network. These facilities would be part of a larger network of infrastructure that Astound is building throughout Washington. Astound desired to provide telecommunications, internet access and private line services to potential customers including mobile backhaul services to existing cell phone towers Initially, Astound intends to market to large institutional customers, including healthcare facilities, government authorities, schools and other large employers. The initial proposed build -out includes overhead installations on existing utility poles wherever possible with underground installation being utilized if necessary. The applicant is requesting the entire City as the proposed franchise area so that future expansion of their facilities may be accommodated without having to amend the agreement for each installation. Exact locations, plans, engineering and construction ORD.B AUBURN * MORE THAN YOU IMAGINED Page 63 of 184 schedules would be reviewed, approved and managed through the City's permitting processes that are a requirement of the Franchise Agreement. Ordinance No. 6555, if adopted by City Council, approves Franchise Agreement No. 14 -51 subject to terms and conditions outlined in the Ordinance. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 ORD.B Staff: Snyder Item Number: ORD.B AUBURN * MORE THAN YOU IMAGINED Page 64 of 184 ORDINANCE NO. 6 5 5 5 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, GRANTING TO ASTOUND BROADBAND, LLC, A WASHINGTON LIMITED LIABILITY COMPANY, A FRANCHISE FOR TELECOMMUNICATIONS AND RELATED SERVICES WHEREAS, Astound Broadband, LLC, a Washington limited liability company ( "Grantee ") has applied to the City of Auburn ( "City ") for a non- exclusive Franchise for the right of entry, use, and occupation of certain public right(s) -of -way within the City, expressly to install, construct, erect, operate, maintain, repair, relocate and remove its facilities in, on, over, under, along and /or across those right(s) -of -way; and WHEREAS, following proper notice, the City Council held a public hearing on Grantee's request for a Franchise, at which time representatives of Grantee and interested citizens were heard in a full public proceeding affording opportunity for comment by any and all persons desiring to be heard; and WHEREAS, from information presented at such public hearing, and from facts and circumstances developed or discovered through independent study and investigation, the City Council now deems it appropriate and in the best interest of the City and its inhabitants that the franchise be granted to Grantee, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON, DO ORDAIN as follows: Section 1. Grant of Right to Use Franchise Area A. Subject to the terms and conditions stated herein, the City grants to the Grantee general permission to enter, use, and occupy the right(s) -of -way and /or other public property specified in Exhibit "A," attached hereto and incorporated by reference (the "Franchise Area "). B. The Grantee is authorized to install, remove, construct, erect, operate, maintain, relocate and repair the types of facilities specified in Exhibit "B," attached hereto and incorporated by reference, and all necessary appurtenances thereto, ( "Grantee Facilities ") for provision of those services set forth in Exhibit "C" ( "Grantee Services ") in, along, under and across the Franchise Area. Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 1 of 18 ORD.B Page 65 of 184 C. This Franchise does not authorize the use of the Franchise Area for any facilities or services other than Grantee Facilities and Grantee Services, and it extends no rights or privilege relative to any facilities or services of any type, including Grantee Facilities and Grantee Services, on public or private property elsewhere within the City. D. This Franchise is non - exclusive and does not prohibit the City from entering into other agreements, including Franchises, impacting the Franchise Area, unless the City determines that entering into such agreements interferes with Grantee's right set forth herein. E. Except as explicitly set forth herein, this Franchise does not waive any rights that the City has or may hereafter acquire with respect to the Franchise Area or any other City roads, rights -of -way, property, or any portions thereof. This Franchise shall be subject to the power of eminent domain, and in any proceeding under eminent domain, the Grantee acknowledges its use of the Franchise Area shall have no value. F. The City reserves the right to change, regrade, relocate, abandon, or vacate any right -of -way within the Franchise Area. If, at any time during the term of this Franchise, the City vacates any portion of the Franchise Area containing Grantee Facilities, the City shall reserve an easement for public utilities within that vacated portion, pursuant to RCW 35.79.030, within which the Grantee may continue to operate any existing Grantee Facilities under the terms of this Franchise for the remaining period set forth under Section 3. G. The Grantee agrees that its use of Franchise Area shall at all times be subordinated to and subject to the City and the public's need for municipal infrastructure, travel, and access to the Franchise Area, except as may be otherwise required by law. Section 2. Notice A. Written notices to the parties shall be sent by certified mail to the following addresses, unless a different address shall be designated in writing and delivered to the other party. City: Engineering Aide, Public Works Department - Transportation City of Auburn 25 West Main Street Auburn, WA 98001 -4998 Telephone: (253) 931 -3010; Fax: (253) 931 -3048 Ordinance No 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 2 of 18 ORD.B Page 66 of 184 with a copy to: Grantee: City Clerk City of Auburn 25 West Main Street Auburn, WA 98001 -4998 Jim Penney Executive Vice President, Business and Legal Affairs Astound Broadband, LLC 401 Kirkland Parkplace, Suite 500 Kirkland, WA 98033 Telephone: (425) 896 -1891 Fax: (425) 896 -1911 B. Any changes to the above - stated Grantee information shall be sent to the City's Engineering Aide, Public Works Department — Transportation Division, with copies to the City Clerk, referencing the title of this agreement. C. The above - stated Grantee voice and fax telephone numbers shall be staffed at least during normal business hours, Pacific time zone. Section 3. Term of Agreement A. This Franchise shall run for a period of five (5) years, from the date of execution specified in Section 5. B. Renewal Option of Term: The Grantee may renew this Franchise for an additional five (5) year period upon submission and approval of the application specified under ACC 20.06.130, as it now exists or is amended, within the timeframe set forth therein (currently 240 to 180 days prior to expiration of the then - current term). Any materials submitted by the Grantee for a previous application may be considered by the City in reviewing a current application, and the Grantee shall only submit those materials deemed necessary by the City to address changes in the Grantee Facilities or Grantee Services, or to reflect specific reporting periods mandated by the ACC. C. Failure to Renew Franchise — Automatic Extension. If the Parties fail to formally renew this Franchise prior to the expiration of its term or any extension thereof, the Franchise automatically continues month to month until renewed or either party gives written notice at least one hundred and eighty (180) days in advance of intent not to renew the Franchise. Ordinance No 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 3 of 18 ORD.B Page 67 of 184 Section 4. Definitions For the purpose of this agreement: "ACC" means the Auburn City Code. "Emergency" means a condition of imminent danger to the health, safety and welfare of persons or property located within the City including, without limitation, damage to persons or property from natural consequences, such as storms, earthquakes, riots, acts of terrorism or wars. "Maintenance or Maintain" shall mean examining, testing, inspecting, repairing, maintaining and replacing the existing Grantee Facilities or any part thereof as required and necessary for safe operation. "Relocation" means permanent movement of Grantee facilities required by the City, and not temporary or incidental movement of such facilities, or other revisions Grantee would accomplish and charge to third parties without regard to municipal request. "Rights -of -Way" means the surface and the space above and below streets, roadways, highways, avenues, courts, lanes, alleys, sidewalks, easements, rights -of -ways and similar public properties and areas. Section 5. Acceptance of Franchise A. This Franchise, and any rights granted hereunder, shall not become effective for any purpose unless and until Grantee files with the City Clerk (1) the Statement of Acceptance, attached hereto as Exhibit "D," and incorporated by reference, (2) all verifications of insurance coverage specified under Section 15, and (3) the financial guarantees specified in Section 16 (collectively, "Franchise Acceptance "). The date that such Franchise Acceptance is filed with the City Clerk shall be the effective date of this Franchise. B. Should the Grantee fail to file the Franchise Acceptance with the City Clerk within 30 days after the effective date of the ordinance approving the Franchise, the City's grant of the Franchise will be null and void. Section 6. Construction and Maintenance A. The Grantee shall apply for, obtain, and comply with the terms of all permits required under ACC Chapter 12.24 for any work done upon Grantee Facilities. Grantee shall comply with all applicable City, State, and Federal Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 4 of 18 ORD.B Page 68 of 184 codes, rules, regulations, and orders in undertaking such work, which shall be done in a thorough and proficient manner. B. Grantee agrees to coordinate its activities with the City and all other utilities located within the public right -of -way within which Grantee is under taking its activity. C. The City expressly reserves the right to prescribe how and where Grantee Facilities shall be installed within the public right -of -way and may from time to time, pursuant to the applicable sections of this Franchise, require the removal, relocation and /or replacement thereof in the public interest and safety at the expense of the Grantee. D. Before commencing any work within the public right -of -way, the Grantee shall comply with the One Number Locator provisions of RCW Chapter 19.122 to identify existing utility infrastructure. E. Tree Trimming. Upon prior written approval of the City and in accordance with City ordinances, Grantee shall have the authority, but not the obligation, to reasonably trim trees upon and overhanging streets, public rights - of -way, and places in the Franchise Area so as to prevent the branches of such trees from coming in physical contact with the Grantee Facilities. Grantee shall be responsible for debris removal from such activities. If such debris is not removed within twenty -four (24) hours of completion of the trimming, the City may, at its sole discretion, remove such debris and charge Grantee for the cost thereof. This section does not, in any instance, grant automatic authority to clear vegetation for purposes of providing a clear path for radio signals. Any such general vegetation clearing will require a land clearing permit. Section 7. Repair and Emergency Work In the event of an emergency, the Grantee may commence such repair and emergency response work as required under the circumstances, provided that the Grantee shall notify the City Engineering Aide in writing as promptly as possible, before such repair or emergency work commences, or as soon thereafter as possible, if advance notice is not practical. The City may act, at any time, without prior written notice in the case of emergency, but shall notify the Grantee in writing as promptly as possible under the circumstances. Section 8. Damages to City and Third -Party Property Grantee agrees that if any of its actions under this Franchise impairs or damages any City property, survey monument, or property owned by a third - party, Grantee will restore, at its own cost and expense, said property to a safe Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 5 of 18 ORD.B Page 69 of 184 condition. Such repair work shall be performed and completed to the satisfaction of the City Engineer. Section 9. Location Preference A. Any structure, equipment, appurtenance or tangible property of a utility, other than the Grantee's, which was installed, constructed, completed or in place prior in time to Grantee's application for a permit to construct or repair Grantee Facilities under this Franchise shall have preference as to positioning and location with respect to the Grantee Facilities. However, to the extent that the Grantee Facilities are completed and installed prior to another utility's submittal of a permit for new or additional structures, equipment, appurtenances or tangible property, then the Grantee Facilities shall have priority. These rules governing preference shall continue in the event of the necessity of relocating or changing the grade of any City road or right -of -way. A relocating utility shall not necessitate the relocation of another utility that otherwise would not require relocation. This Section shall not apply to any City facilities or utilities that may in the future require the relocation of Grantee Facilities. Such relocations shall be governed by Section 11. B. Grantee shall maintain a minimum underground horizontal separation of five (5) feet from City water, sanitary sewer and storm sewer facilities and ten (10) feet from above - ground City water facilities; provided, that for development of new areas, the City, in consultation with Grantee and other utility purveyors or authorized users of the Public Way, will develop guidelines and procedures for determining specific utility locations. Section 10. Grantee Information A. Grantee agrees to supply, at no cost to the City, any information reasonably requested by the City Engineering Aide to coordinate municipal functions with Grantee's activities and fulfill any municipal obligations under state law. Said information shall include, at a minimum, as -built drawings of Grantee Facilities, installation inventory, and maps and plans showing the location of existing or planned facilities within the City. Said information may be requested either in hard copy or electronic format, compatible with the City's data base system, as now or hereinafter existing, including the City's geographic information Service (GIS) data base. Grantee shall keep the City Engineering Aide informed of its long -range plans for coordination with the City's long -range plans. B. The parties understand that Washington law limits the ability of the City to shield from public disclosure any information given to the City. Accordingly, the City agrees to notify the Grantee of requests for public records Ordinance No 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 6 of 18 ORD.B Page 70 of 184 related to the Grantee, and to give the Grantee a reasonable amount of time to obtain an injunction to prohibit the City's release of records. Grantee shall indemnify and hold harmless the City for any loss or liability for fines, penalties, and costs (including reasonable attorneys fees) imposed by an administrative or judicial authority on the City because of non - disclosures requested by Grantee under Washington's public records act, provided the City has notified Grantee of the pending request. Section 11. Relocation of Grantee Facilities A. Except as otherwise so required by law, Grantee agrees to relocate, remove, or reroute its facilities as ordered by the City Engineer at no expense or liability to the City, except as may be required by RCW Chapter 35.99. Pursuant to the provisions of Section 14, Grantee agrees to protect and save harmless the City from any customer or third -party claims for service interruption or other losses in connection with any such change, relocation, abandonment, or vacation of the Pubic Way. B. If a readjustment or relocation of the Grantee Facilities is necessitated by a request from a party other than the City, that party shall pay the Grantee the actual costs thereof. Section 12. Abandonment and or Removal of Grantee Facilities A. Within one hundred and eighty days (180) of Grantee's permanent cessation of use of the Grantee Facilities, or any portion thereof, the Grantee shall, at the City's discretion, either abandon in place or remove the affected facilities. B. The parties expressly agree that this Section shall survive the expiration, revocation or termination of this Franchise. Section 13. Undergrounding A. The parties agree that this Franchise does not limit the City's authority under federal law, state law, or local ordinance, to require the undergrounding of utilities. B. Whenever the City requires the undergrounding of aerial utilities in the Franchise Area, the Grantee shall underground the Grantee Facilities in the manner specified by the City Engineer at no expense or liability to the City, except as may be required by RCW Chapter 35.99. Where other utilities are present and involved in the undergrounding project, Grantee shall only be Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 7 of 18 ORD.B Page 71 of 184 required to pay its fair share of common costs borne by all utilities, in addition to the costs specifically attributable to the undergrounding of Grantee Facilities. Common costs shall include necessary costs for common trenching and utility vaults. Fair share shall be determined in comparison to the total number and size of all other utility facilities being undergrounded. Section 14. Indemnification and Hold Harmless A. The Grantee shall defend, indemnify, and hold the City and its officers, officials, agents, employees, and volunteers harmless from any and all third party costs, claims, injuries, damages, losses, suits, or liabilities of any nature including attorneys' fees arising out of or in connection with the Grantee's performance under this Franchise, except to the extent such costs, claims, injuries, damages, losses, suits, or liabilities are caused by the negligence or willful misconduct of the City. B. The Grantee shall hold the City harmless from any liability arising out of or in connection with any damage or loss to the Grantee Facilities caused by maintenance and /or construction work performed by, or on behalf of, the City within the Franchise Area or any other City road, right -of -way, or other property, except to the extent any such damage or loss is directly caused by the negligence or willful misconduct of the City, or its agent performing such work. C. The Grantee acknowledges that neither the City nor any other public agency with responsibility for fire fighting, emergency rescue, public safety or similar duties within the City has the capability to provide trench, close trench or confined space rescue. The Grantee, and its agents, assigns, successors, or contractors, shall make such arrangements as Grantee deems fit for the provision of such services. The Grantee shall hold the City harmless from any liability arising out of or in connection with any damage or loss to the Grantee for the City's failure or inability to provide such services, and, pursuant to the terms of Section 14(A), the Grantee shall indemnify the City against any and all third - party costs, claims, injuries, damages, losses, suits, or liabilities based on the City's failure or inability to provide such services. D. Acceptance by the City of any work performed by the Grantee shall not be grounds for avoidance of this section. E. It is further specifically and expressly understood that the indemnification provided herein constitutes the Grantee's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 8 of 18 ORD.B Page 72 of 184 Section 15. Insurance A. The Grantee shall procure and maintain for the duration of this Franchise, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Grantee, its agents, representatives, or employees in the amounts and types set forth below: 1. Automobile Liability insurance covering all owned, non - owned, hired, and leased vehicles with a minimum combined single limit for bodily injury and property damage of $1,000,000.00 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000.00 each occurrence, $2,000,000.00 general aggregate and a $2,000,000.00 products - completed operations aggregate limit. Coverage shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, stop gap liability, and personal injury and advertising injury and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse, or underground property damage. The City shall be named as an additional insured under the Grantee's Commercial General Liability insurance policy with respect to the work performed under this Franchise using ISO Additional Insured Endorsement CG 20 10 10 01 and Additional Insured - Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Professional Liability insurance with limits no Tess than $1,000,000.00 per claim for all professional employed or retained Grantee to perform services under this Franchise. 4. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 9 of 18 ORD.B Page 73 of 184 1. The Grantee's insurance coverage shall be primary insurance as respects the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be in excess of the Grantee's insurance and shall not contribute with it. 2. The Grantee's insurance shall be endorsed to state that coverage shall not be cancelled by either party except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Grantee shall furnish the City with documentation of insurer's A.M. Best rating and with original certificates and a copy of amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. E. Grantee shall have the right to self- insure any or all of the above - required insurance. Any such self insurance is subject to approval by the City. F. Grantee's maintenance of insurance as required by this Franchise shall not be construed to limit the liability of Grantee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy to which the City is otherwise entitled at law or in equity. Section 16. Performance Security The Grantee shall provide the City with a financial guarantee in the amount of Fifty Thousand Dollars ($50,000.00) running for, or renewable for, the term of this Franchise, in a form and substance acceptable to the City. In the event Grantee shall fail to substantially comply with any one or more of the provisions of this Franchise, then there shall be recovered jointly and severally from the principal and any surety of such financial guarantee any damages suffered by City as a result thereof, including but not limited to staff time, material and equipment costs, compensation or indemnification of third parties, and the cost of removal or abandonment of facilities hereinabove described. Grantee specifically agrees that its failure to comply with the terms of Section 19 shall constitute damage to the City in the monetary amount set forth therein. Such a financial guarantee shall not be construed to limit the Grantee's liability to the guarantee amount, or otherwise limit the City's recourse to any remedy to which the City is otherwise entitled at law or in equity. Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 10 of 18 ORD.B Page 74 of 184 Section 17. Successors and Assignees A. All the provisions, conditions, regulations and requirements herein contained shall be binding upon the successors, assigns of, and independent contractors of the Grantee, and all rights and privileges, as well as all obligations and liabilities of the Grantee shall inure to its successors, assignees and contractors equally as if they were specifically mentioned herein wherever the Grantee is mentioned. B. This Franchise shall not be leased, assigned or otherwise alienated without the express prior consent of the City by ordinance, which such consent shall not be unreasonably withheld. C. Grantee and any proposed assignee or transferee shall provide and certify the following to the City not less than sixty (60) days prior to the proposed date of transfer: (a) Complete information setting forth the nature, term and conditions of the proposed assignment or transfer; (b) All information required by the City of an applicant for a Franchise with respect to the proposed assignee or transferee; and, (c) An application fee which shall be set by the City, plus any other costs actually and reasonably incurred by the City in processing, and investigating the proposed assignment or transfer. D. Prior to the City's consideration of a request by Grantee to consent to a Franchise assignment or transfer, the proposed Assignee or Transferee shall file with the City a written promise to unconditionally accept all terms of the Franchise, effective upon such transfer or assignment of the Franchise. The City is under no obligation to undertake any investigation of the transferor's state of compliance and failure of the City to insist on full compliance prior to transfer does not waive any right to insist on full compliance thereafter. Section 18. Dispute Resolution A. In the event of a dispute between the City and the Grantee arising by reason of this Franchise, the dispute shall first be referred to the operational officers or representatives designated by Grantor and Grantee to have oversight over the administration of this Franchise. The officers or representatives shall meet within thirty (30) calendar days of either party's request for a meeting, whichever request is first, and the parties shall make a good faith effort to achieve a resolution of the dispute. B. If the parties fail to achieve a resolution of the dispute in this manner, either party may then pursue any available judicial remedies. This Franchise shall be governed by and construed in accordance with the laws of the Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 11 of 18 ORD.B Page 75 of 184 State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. The prevailing party in any such action shall be entitled to its attorneys' fees and costs of suit, which shall be fixed by the judge hearing the case, and such fees shall be included in the judgment. Section 19. Enforcement and Remedies A. If the Grantee shall willfully violate, or fail to comply with any of the provisions of this Franchise through willful or unreasonable negligence, or should it fail to heed or comply with any notice given to Grantee under the provisions of this agreement, the City may, at its discretion, provide Grantee with written notice to cure the breach within thirty (30) days of notification. If the City determines the breach cannot be cured within thirty days, the City may specify a longer cure period, and condition the extension of time on Grantee's submittal of a plan to cure the breach within the specified period, commencement of work within the original thirty day cure period, and diligent prosecution of the work to completion. If the breach is not cured within the specified time, or the Grantee does not comply with the specified conditions, the City may, at its discretion, either (1) revoke the Franchise with no further notification, or (2) claim damages of Two Hundred Fifty Dollars ($250.00) per day against the financial guarantee set forth in Section 16 for every day after the expiration of the cure period that the breach is not cured. B. Should the City determine that Grantee is acting beyond the scope of permission granted herein for Grantee Facilities and Grantee Services, the City reserves the right to cancel this Franchise and require the Grantee to apply for, obtain, and comply with all applicable City permits, franchises, or other City permissions for such actions, and if the Grantee's actions are not allowed under applicable federal and state or City laws, to compel Grantee to cease such actions. Section 20. Compliance with Laws and Regulations A. This Franchise is subject to, and the Grantee shall comply with all applicable federal and state or City laws, regulations and policies (including all applicable elements of the City's comprehensive plan), in conformance with federal laws and regulations, affecting performance under this Franchise. Furthermore, notwithstanding any other terms of this agreement appearing to the contrary, the Grantee shall be subject to the police power of the City to adopt and enforce general ordinances necessary to protect the safety and welfare of the general public in relation to the rights granted in the Franchise Area. Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 12 of 18 ORD.B Page 76 of 184 B. The City reserves the right at any time to amend this Franchise to conform to any hereafter enacted, amended, or adopted federal or state statute or regulation relating to the public health, safety, and welfare, or relating to roadway regulation, or a City Ordinance enacted pursuant to such federal or state statute or regulation upon providing Grantee with thirty (30) days written notice of its action setting forth the full text of the amendment and identifying the statute, regulation, or ordinance requiring the amendment. Said amendment shall become automatically effective upon expiration of the notice period unless, before expiration of that period, the Grantee makes a written call for negotiations over the terms of the amendment. If the parties do not reach agreement as to the terms of the amendment within thirty (30) days of the call for negotiations, the City may enact the proposed amendment, by incorporating the Grantee's concerns to the maximum extent the City deems possible. C. The City may terminate this Franchise upon thirty (30) days written notice to the Grantee, if the Grantee fails to comply with such amendment or modification. Section 21. License, Tax and Other Charges This Franchise shall not exempt the Grantee from any future license, tax, or charge which the City may hereinafter adopt pursuant to authority granted to it under state or federal law for revenue or as reimbursement for use and occupancy of the Franchise Area. Section 22. Consequential Damages Limitation Notwithstanding any other provision of this Agreement, in no event shall either party be liable for any special, incidental, indirect, punitive, reliance, consequential or similar damages. Section 23. Severability If any portion of this Franchise is deemed invalid, the remainder portions shall remain in effect. Section 24. Titles The section titles used herein are for reference only and should not be used for the purpose of interpreting this Franchise. Section 25. Implementation. Ordinance No 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 13 of 18 ORD.B Page 77 of 184 The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 26. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. FIRST READING: SECOND READING: PASSED: APPROVED: NANCY BACKUS, MAYOR ATTEST: Danielle APP Daskam, City Clerk • 'OR I B. Heid, 'w torn 'y Published: Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 14 of 18 ORD.B Page 78 of 184 Franchise Agreement No 14 -51 Astound Broadband, LLC w 1 1 I 1 i 1 1 r' 1 1 1 I ♦ 1 � 1#, — 1 ' 1 [� i r1 - Exhibit "A" Franchise Area City Limits Pn6ed Grte:1 11;1014 Alp Created a City of Auburn eG15 ■ fon,tern n.o..n es for Wert reference Cancan orgy and Aces not r�ecevtil,r .o ne. exact .e or e The City of .amen makes no Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 15 of 15 ORD.B Page 79 of 184 Exhibit B Grantee Facilities Astound intends to deploy fiber optic strands attached to already- existing utility poles wherever possible. To the extent underground construction is required, Astound would install fiber optic facilities within newly - installed conduits. Astound does not intend to use or lease any existing facilities in the City. Ordinance No. 6555 Franchise Agreement No 14 -51 January 27, 2015 Page 16 of 16 ORD.B Page 80 of 184 Exhibit C Grantee Services Astound desires to provide telecommunications, internet access, and private line services to potential customers, including mobile backhaul services to existing cell phone towers. Astound may also make available dark fiber or other facilities for government institutions. Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 17 of 17 ORD.B Page 81 of 184 EXHIBIT "D" STATEMENT OF ACCEPTANCE , for itself, its successors and assigns, hereby accepts and agrees to be bound by all lawful terms, conditions and provisions of the Franchise attached hereto and incorporated herein by this reference. • [Grantee] By: Date: Name: Title: STATE OF COUNTY OF )ss. On this day of , 20xx, before me the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared, of , the company that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said company, for the uses and purposes therein mentioned, and on oath stated that he /she is authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal on the date hereinabove set forth. Signature NOTARY PUBLIC in and for the State of , residing at MY COMMISSION EXPIRES: Ordinance No. 6555 Franchise Agreement No. 14 -51 January 27, 2015 Page 18 of 18 ORD.B Page 82 of 184 Orr' OF • AUBURN wAs - IENGTo AGENDA BILL APPROVAL FORM Agenda Subject: Date: Resolution No. 5130 March 12, 2015 Department: Attachments: Budget Impact: Administration Res5130 $0 2014 CAPER Administrative Recommendation: City Council pass Resolution No. 5130 accepting the 2014 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD. Background Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars are being spent, by whom, and what the money accomplishes. It also serves as an evaluation tool and begins the process of setting spending goals for the next year. The CAPER is an overall review of housing and community development activities that were funded by the Community Development Block Grant program in the year 2014. A City Council public hearing on the CAPER is set for the Monday, March 16, 2015 City Council meeting. Public Notice of the CAPER's availability was provided by publication in the Seattle Times and posted on the City of Auburn's website. No comments have been received regarding the CAPER to date. At the same meeting, the Council can act on the CAPER by accepting it by resolution which directs staff submit the report to HUD. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 RES.A Staff: Hursh Item Number: RES.A AUBURN * MORE THAN YOU IMAGINED Page 83 of 184 RESOLUTION NO. 5 1 3 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2014 PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program; and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Performance and Evaluation Report (CAPER)" for each program year; and WHEREAS, the City Council of the City of Auburn heard and considered public testimony on March 16, 2015 about the CAPER for its 2014 program year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2014 program year is accepted. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of Resolution No. 5130 March 16, 2015 Page 1 of 2 RES.A Page 84 of 184 this legislation and submit the report to HUD. Section 3. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED this day of , 2015. ATTEST: Danielle E. Daskam City Clerk APP' o, ED A' Lei B. Hei. City Attorney Resolution No. 5130 March 16, 2015 Page 2 of 2 RES.A CITY OF AUBURN NANCY BACKUS MAYOR Page 85 of 184 CITY OF AUBURN WASHINGTON City of Auburn Consolidated Plan for Years 2010 to 2014 Consolidated Annual Performance and Evaluation Report (CAPER) for the 2014 Program Year March 31, 2015 EQUAL HOUSING OPPORTUNITY RES.A Department of Administration 25 West Main Street Auburn, Washington 98001 Page 86 of 184 CONTENTS: I Introduction, Summary II. Assessment of Goals and Strategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuum of Care Strategies F. Affirmatively Furthering Fair Housing: G. Leveraging Resources H. Self - Evaluation III. Outcomes Measurement and Performance Reporting System IV CDBG — Specific Requirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activities F. Program Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Barriers to Affordable Housing I. Coordination with Public Housing Authorities J. Lead -Based Paint Hazards K. Compliance and Monitoring Performed during the Program Year V Public Participation Requirements R E S .ACity of Auburn — 2014 CAPER Page 87 of 184 I. Introduction, Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Auburn, Washington, for program year 2014 is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) funds. The City of Auburn (hereinafter referred to as the City) combines its CDBG funds with its general funds to support human service activities and human service planning and administration; this planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and correlated with the CAPER. On November 4, 2013 the Auburn City Council passed Resolution Number 5000 adopting the 2014 Action Plan for the City of Auburn's Consolidated Plan for Years 2010 to 2014. The 2014 Action Plan was based on an estimated, combined human service budget of $1,000,000; out of which approximately $500,000 were CDBG funds and $500,000 were City of Auburn general funds. This Consolidated Annual Performance and Evaluation Report (CAPER) will explain in more detail where CDBG funds were spent. The CAPER will assess how that spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2010 to 2014. II. Assessment of Goals and Strategies: A. Housing and Homeless Prevention Strategies Activities funded by the City through its contracts with local agencies to promote affordable housing and prevent homelessness are part of its goal to assure Auburn residents have sufficient food to eat and a roof overhead. The following are activities that received CDBG funds relative to this goal. • CDBG funds were used to make sure Auburn residents have access to emergency assistance in the event that they become homeless. Specifically, CDBG funds were used for the following: o In an effort to help retired couples and senior citizens stay in affordable housing, the City uses its CDBG funds to make home repairs for low- income and primarily senior homeowners. B. Livable Communities Strategies The City uses its CDBG funds to help achieve the national objective of providing or maintaining a suitable living environment; particularly for its low income residents. Towards this end, the City uses its CDBG funds for the following: • Support a regional network of community health services that provide basic health care to low- income residents. The City provides CDBG funds to HealthPoint of King County (formerly Community Health Centers) for RES.A City of Auburn — 2014 CAPER Page Page 88 of 184 primary medical and dental care to low- income, uninsured residents at facilities located in Auburn. • Support a local senior retirement community with funds to construct a skilled nursing facility for access by all Auburn residents. C. Economic Development Strategies The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs. Towards this end, the City provides the Small Business Assistance Center of Green River Community College funding to provide training and counseling to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: The City of Auburn uses its CDBG funds to preserve and /or revitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG funds are used for the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase neighborhood property values, increase the length of time residents reside in neighborhood, increase number of owner - occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. E. Continuum of Care Strategies / Reduction in Poverty Strategies The City of Auburn provides a Continuum of Care primary through two channels. First, the City participates in the King County HOME Consortium, which sets policy direction and distributes HOME and McKinney funds throughout the County. On a local level, the City funds programs — both through the General Fund and with CDBG — that help prevent homelessness and address emergency and transitional housing needs. In addition to CDBG funded activities described in this CAPER, the following examples of general fund activities likewise help reduce poverty and homelessness in Auburn: • The City provides over $60,000 of general funds to feed and care for over 10,000 Auburn residents. • The City provides general fund support to provide emergency housing to over 400 homeless adults and children. • The City provides ACAP Child and Family Services funds to subsidize the childcare of over 40 low- income, Auburn families. • The City provides more than $90,000 of general fund support for services to victims of domestic violence. R E S .ACity of Auburn — 2014 CAPER Pe 89 of 184 F. Affirmatively Furthering Fair Housing: The City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" (AI) as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant a partner in this effort throughout the county —who prepared the AI identified three impediments and made three initial recommendations. The recommendations were: • Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvements in this area; and • Target homeownership and lending marketing to all citizens of all backgrounds. The City continues to implement the recommendations in the AI. For instance, among other actions, the City has inserted the Fair Housing logo onto its human service and housing planning documents as a means to publicize Fair Housing and the City's commitment to it. The City has made publications promoting Fair Housing available at City Hall, Senior Center, and other public gathering places. A link to Fair Housing information has been placed on the City's website as a resource to residents as well. The City continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2014 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Commission. In 2015, the City of Auburn will enter into a reassessment of impediments related to fair housing for the update of its 5 -year Consolidated Plan. G. Leveraging Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. For instance, in 2014 CDBG funds were used to leverage matching funds of the City of Auburn's general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City's Consolidated Plan. Additionally, County resources and private investments were accessed as a direct result of the City's combined CDBG and general fund support of non - profit agencies in the community. H. Self - Evaluation During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City works to remain in general compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due to response to environmental regulations (ESA and Lead Paint). RES.A City of Auburn — 2014 CAPER Page Page 90 of 184 Public service activities are within their intended schedule. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each year. III. Outcomes Measurement and Performance Reporting System: The Department of Housing and Urban Development instituted a reporting system for outcome -based performance measures. The following summarizes accomplishments relative to the 2014 Action Plan. Agency: City of Auburn Community Services: Housing Repair Program Activity: Provide emergency housing repairs to low -mod income Auburn homeowners at risk of becoming homeless. Proposed: 40 clients Actual: 52 clients Budget: $200,000 Spent: $173,434.65 Summary: During 2014 the City awarded more than 50 grants for minor home repairs. Actual expenditures were an average of less than $4,000 per client. All of the clients served were low -mod income, most earned less than 30% of the King County median household income (KCMHI) and were primarily senior citizens. Goal: Health care to be physically and mentally fit. Outcome: Within the city limits of Auburn are located non - profit agencies that provide health care to its low- income residents. Output Goal: Support a regional network of community health services that provide basic health care to low- income residents. Agency: HealthPoint Activity: Proposed: Budget: Summary: of King County (formerly Community Health Center) Provide primary medical / dental care to low- income, uninsured residents at facilities located in Auburn. 78 / 70 clients $57,500.00 Actual: 78 / 70 clients Spent: $57,500.00 Community Health Centers has served the expected number of clients for the contracted year. Through additional resources, their total service to the City was much greater. Goal: Education and job skills to lead an independent life. Outcome: Auburn has a central location that makes available a variety of R E S .ACity of Auburn — 2014 CAPER Pete 91 of 184 Output Goal: services and assistance to individuals who are starting a business. Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and the means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 25 clients Actual: 25 clients Budget: $37,500.00 Spent: $37,500.00 Summary: The agency provided over 480 hours of technical assistance and over 200 hours of counseling creating or saving 20 jobs. Agency: South King County Multi- Service Center: Employment Training Activity: Provide training to residents so that employment is found and sustained. Proposed: 15 clients Actual: 15 clients Budget: $14,500.00 Spent: $14,500.00 Summary: The agency provided training and job placement for the contracted amount of residents and provided additional assistance to 6 other Auburn residents. IV. CDBG — Specific Requirements A. Nature of and Reasons for any Change in Program Objectives No changes were made in the Program Objectives of the 2014 Action Plan. B. Assessment of Grantee Efforts in Complying with Consolidated Plan The City did not, through action or willful inaction, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD - approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). C. Extent of Funds Used for National Objectives All funds were used exclusively for the National Objectives. RES.A City of Auburn — 2014 CAPER Page Page 92 of 184 D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2014 program year. E. Economic Development Activities The Small Business Assistance Center (SBAC) has as a goal the creation /retention jobs. The activities provided by SBAC for the 25 low and moderate income clients served is providing both counseling hours and loan assistance as public benefit. F. Program Income Accounts Description The City of Auburn did not receive any program income during 2014. G. Neighborhood Revitalization Strategies Reports The City of Auburn is working to align its Neighborhood Revitalization Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The City does have a policy in place that utilizes CDBG funds to make improvements according to HUD regulations. H. Eliminating Barriers to Affordable Housing The City provided grants for home repairs to more than 50 low- income homeowners. Most of these homeowners were senior citizens. They home repairs provided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which are much more affordable than what they find elsewhere. I. Coordination with Public Housing Authorities The City of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low- income residents and people with special needs. The King County Housing Authority has a significant number of public housing units located in Auburn; in addition to more than 800 housing voucher holders. The City of Auburn continues to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low- income residents. J. Lead -Based Paint Hazards The City of Auburn includes language in its CDBG contracts that require agencies to comply with HUD Lead -Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Sections 4831, et seq.) requiring prohibition of the use of lead -based paint whenever CDBD funds are used. In addition, the City notifies residents of potential lead -based paint hazards when it awards a Housing Repair grant. A copy of the pamphlet — "Protect Your Family from Lead In Your Home" is R E S .ACity of Auburn — 2014 CAPER P'�e 93 of 184 provided each Housing Repair client when the City conducts the initial inspection of their home. K. Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Auburn and the agency receiving CDBG funds. The City monitors agency compliance with its CDBG contract by requiring the agency to submit quarterly reports that includes data on the number of service units provided along with demographic information about their clients. In addition, City staff monitors the agencies with a site visit at least once a year and maintains a more frequent contact with agencies using the telephone and email. The information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. V. Public Participation Requirements The public review period for this Consolidated Annual Performance and Evaluation Report for 2014 began on February 12, 2015 when copies became available for distribution. A public notice was published in The Seattle Times on announcing the plan was ready for public review and comment. A public hearing was scheduled and advertised at which time the review period ends. Public comments were reviewed by the City of Auburn's City Council. Presentation to the City Council was made on March 16, 2015 for final review and consideration prior to submitting it to HUD on March 31, 2015. RES.A City of Auburn — 2014 CAPER Page Page 94 of 184 17`Y AuBuRN , r wASHINu Agenda Subject: Resolution No. 5131 Department: CD & PW AGENDA BILL APPROVAL FORM Date: February 17, 2015 Attachments: Budget Impact: Res 5131 $0 2015 Stormwater M anagement Program Plan - Final Draft 2014 Annual Report Administrative Recommendation: City Council adopt Resolution No. 5131. Background Summary: The City of Auburn was issued a municipal stormwater permit by the Washington State Department of Ecology in compliance with provisions of the State of Washington Water Pollution Control Law and the Federal Water Pollution Control Act (The Clean Water Act). Requirements of the Permit include the development and annual update of a Stormwater Management Program Plan (SWMP Plan) which describes the actions and activities to be implemented by the City in order to reduce the discharge of pollutants. The SWMP Plan is to include measures related to Public Education and Outreach, Public Involvement and Participation, Illicit Discharge Detection and Elimination, Controlling Runoff from New Development, Redevelopment, and Construction Sites, Municipal Operations and Maintenance, Compliance with Total Maximum Daily Load Requirements and Monitoring. The Permit lists specific actions and methods that the City must implement through the SWMP Plan. The City of Auburn is accepting comments on the draft 2015 Stormwater Management Program Plan. Written comments must be received by close of business on March 16, 2015. There will be a public hearing at the March 16th City Council meeting where comments will also be accepted. Following adoption by Resolution No. 5131 of the 2015 Stormwater Management Program Plan by the City Council, the Plan will be submitted to the Washington RES.B AUBURN * MORE THAN YOU IMAGINED Page 95 of 184 Department of Ecology together with the 2014 Annual Report (attached for information). Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 RES.B Staff: Snyder Item Number: RES.B AUBURN * MORE THAN YOU IMAGINED Page 96 of 184 RESOLUTION NO. 5 1 3 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, APPROVING THE 2015 STORMWATER MANAGEMENT PROGRAM PLAN AND AUTHORIZING THE MAYOR TO INCLUDE A COPY OF THE PROGRAM PLAN IN THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM WESTERN WASHINGTON PHASE II MUNICIPAL STORMWATER PERMIT ANNUAL REPORT FOR 2014 TO THE WASHINGTON STATE DEPARTMENT OF ECOLOGY WHEREAS, the Washington State Department of Ecology issues a National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit that regulates the discharge of stormwater from municipal stormwater systems; and WHEREAS, the City operates a municipal stormwater system and is regulated under the National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit; and WHEREAS, the National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit requires development and implementation of a Stormwater Management Program Plan; and WHEREAS, the National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit requires submittal of the Stormwater Management Program Plan to the Washington State Department of Ecology NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Resolution No. 5131 February 10, 2015 Page 1 RES.B Page 97 of 184 Section 1. The Stormwater Management Program Plan is approved for implementation in the City of Auburn in substantial conformity with the Plan attached hereto, marked as Exhibit "A" and incorporated herein by this reference. Section 2. That the Mayor is authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation, including submitting a copy of the Stormwater Management Program Plan to the Washington State Department of Ecology. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of , 2015. CITY OF AUBURN NANCY BACKUS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROV I AS TO FORM: LJI4 Dan ":. Heid, City Attorney Resolution No. 5131 February 10, 2015 Page 2 RES.B Page 98 of 184 Resolution No. 5131 Exhibit "A" CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN City of Auburn, WA March 2015 * CITY (3F AUBURN WASHINGTON RES.B Page 99 of 184 Table of Contents City of Auburn 2015 SWMP Plan TABLE OF CONTENTS 1. INTRODUCTION 1 1.1 Overview 1 1.2 Regulatory Background 1 1.3 City of Auburn Regulated Area 2 1.4 SWMP Implementation Responsibilities 2 1.5 Document Organization 2 2. STORMWATER MANAGEMENT PROGRAM ADMINISTRATION 3 2.1 Permit Requirements 3 2.2 Planned 2015 Compliance Activities 3 3. PUBLIC EDUCATION AND OUTREACH 4 3.1 Permit Requirements 4 3.2 Planned 2015 Compliance Activities 4 4. PUBLIC INVOLVEMENT AND PARTICIPATION 6 4.1 Permit Requirements 6 4.2 Planned 2015 Compliance Activities 6 5. ILLICIT DISCHARGE DETECTION AND ELIMINATION 7 5.1 Permit Requirements 7 5.2 Planned 2015 Compliance Activities 7 6. CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVELOPMENT, AND CONSTRUCTION SITES9 6.1 Permit Requirements 9 6.2 Planned 2015 Compliance Activities 10 7. MUNICIPAL OPERATIONS AND MAINTENANCE 12 7.1 Permit Requirements 12 7.2 Planned 2015 Compliance Activities 13 8. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD REQUIREMENTS 14 8.1 Planned 2015 Compliance Activities 15 9. MONITORING 16 9.1 Permit Requirements 16 9.2 Planned 2015 Compliance Activities 16 APPENDIX A 17 RES.B 11 H: \PUB_WRKS \Utilities \Storm \NPDES II\Administration \Swmps\2015 SWMP \Final Draft 2015 SWMP PIan.Docx Page 100 of 184 LIST OF TABLES Table 2- 1.2015 Stormwater Management Administration Program Work Plan 3 Table 3- 1.2015 Public Education and Outreach Work Plan 5 Table 4- 1.2015 Public Involvement and Participation Work Plan 6 Table 5- 1.2015 Illicit Discharge Detection and Elimination Work Plan 7 Table 6- 1.2015 Controlling Runoff from Development, Redevelopment, and Construction Sites Work Plan 9 Table 7- 1.2015 Municipal Operations and Maintenance Work Plan 11 Table 8- 1.2015 Compliance with TMDL Load Requirements Work Plan 13 Table 9- 1.2015 Water Quality Monitoring Work Plan 14 111 RES.B Page 101 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 1. INTRODUCTION 1.1 Overview This document presents the City of Auburn's Stormwater Management Program (SWMP). Preparation and maintenance of this SWMP Plan is required by the Washington State Department of Ecology (Ecology) as a condition of the Western Washington Phase II Municipal Stormwater Permit (the Phase II Permit). The Phase II permit covers discharges from regulated small municipal separate storm sewer systems (MS4s). The SWMP Plan is intended to inform the public of the planned SWMP activities for the upcoming year. The permit to discharge stormwater is designed to reduce the discharge of pollutants, protect water quality, and meet the requirements of the federal Clean Water Act. Appendix A includes acronyms and definitions from the Permit to help the reader understand the City's Stormwater Management Program. 1.2 Regulatory Background The National Pollutant Discharge Elimination System (NPDES) permit program is a requirement of the federal Clean Water Act, which is intended to protect and restore waters for "fishable, swimmable" uses. The federal Environmental Protection Agency (EPA) has delegated permit authority to state environmental agencies, and these agencies can set permit conditions in accordance with and in addition to the minimum federal requirements. In Washington, the NPDES - delegated permit authority is the Washington State Department of Ecology (Ecology). In Washington, municipalities with a population of over 100,000 are designated as Phase I communities and must comply with Ecology's Phase I NPDES Municipal Stormwater Permit. Auburn's population is below the 100,000 threshold, so the City must comply with the Phase II Municipal Stormwater Permit. About 100 other municipalities in Washington must also comply with the Phase II Permit, as operators of small municipal separate storm sewer systems (MS4s). Ecology's Phase II Municipal Stormwater Permit is available on Ecology's website at http. / /www.ecy.wa.gov /programs /wq /stormwater/ municipal /phaseIIww /wwphiipermit.html The Permit allows municipalities to discharge stormwater runoff from municipal drainage systems into the state's water bodies (e.g., streams, rivers, lakes, wetlands, and aquifers) as long as municipalities implement programs to protect water quality by reducing the discharge of "non -point source" pollutants to the "maximum extent practicable" (MEP) through application of Permit- specified "best management practices" (BMPs). The BMPs specified in the Permit are collectively referred to as the Stormwater Management Program (SWMP) and grouped under the following Program components: • Public Education and Outreach • Public Involvement and Participation • Illicit Discharge Detection and Elimination • Controlling Runoff from New Development, Redevelopment, and Construction Sites 1 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 102 of 184 1: Introduction City of Auburn 2015 SWMP Plan • Municipal Operations and Maintenance In addition to the SWMP components the Permit contains special conditions covering: • Compliance with Total Maximum Daily load requirements • Monitoring and Assessment • Reporting Requirements The Permit issued by Ecology became effective on August 1, 2013, was modified January 16, 2015 and expires on July 31, 2018. The Permit requires the City to submit an annual report no later than March 31st of each year beginning in 2015, on progress in SWMP implementation. The Permit also requires submittal of a SWMP Plan which describes proposed SWMP activities for the current calendar year. The SWMP Plan is to be updated annually and be included in the submittal of the previous year's annual report. 1.3 City of Auburn Regulated Area The Western Washington Phase II Permit applies to operators of regulated small MS4s that discharge stormwater to waters of Washington State located west of the crest of the Cascade Range (west of the eastern boundaries of Whatcom, Skagit, Snohomish, King, Pierce, Lewis and Skamania counties). For cities, the Permit requirements extend to those areas of each City that drain to MS4s. Most of Auburn drains to MS4s that ultimately discharge into the Green River, the White River, or Mill Creek. In addition, some portions of the City drain to regional infiltration basins. 1.4 SWMP Implementation Responsibilities The Utilities Engineering Division in the Community Development and Public Works Department coordinates the overall administration of efforts to comply with Permit requirements. The work plan tables in each Chapter provide the lead departments for the associated task. Other major departments /divisions included in the 2015 SWMP implementation are Maintenance and Operations (M &O), Human Resources (HR), Development Engineering, Permit Center, Innovation and Technology (IT), and Parks. 1.5 Document Organization The contents of this document are based upon Permit requirements and Ecology's "Guidance for City and County Annual Reports for Western Washington, Phase II Municipal Stormwater General Permits." The program components of this SWMP are organized as listed in the Permit: • Section 2.0 addresses administering the City's Stormwater Management Program. • Section 3.0 addresses public education and outreach. • Section 4.0 addresses public involvement and participation. • Section 5.0 addresses illicit discharge detection and elimination. • Section 6.0 addresses controlling runoff from new development, redevelopment, and construction sites. • Section 7.0 addresses municipal operations and maintenance. • Section 8.0 addresses compliance with TMDL requirements. • Section 9.0 addresses monitoring. Each section includes a summary of the relevant Permit requirements and a table showing the planned activities for 2015. This document also includes acronyms and definitions in Appendix A for easy reference. 2 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 103 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 2. STORMWATER MANAGEMENT PROGRAM ADMINISTRATION This section of the SWMP describes Permit requirements related to overall Stormwater Management Program administration, and planned compliance activities for 2015. 2.1 Permit Requirements The Permit (Section S5.A) requires the City to fulfill the following actions during the 5 -year Permit cycle: • Develop and implement a Stormwater Management Program (SWMP) and prepare written documentation (SWMP Plan) for submittal to Ecology by March 31 of each year. The purpose of the SWMP is to reduce the discharge of pollutants from the municipal stormwater system to the maximum extent practicable and thereby protect water quality. The SWMP Plan is intended to inform the public of the planned SWMP activities for the upcoming calendar year, and any actions to meet the requirements of S7 Compliance with Total Maximum Daily Load Requirements, and S8 Monitoring. • Implement a program for gathering, tracking, maintaining, and using information to evaluate SWMP development, implementation and permit compliance and to set priorities. • Coordinate with other permittees on stormwater related policies programs, and projects within adjacent or shared areas. • Coordinate between City departments to eliminate barriers to compliance with the terms of the permit. 2.2 Planned 2015 Compliance Activities Auburn has positioned itself to maintain compliance. Table 2 -1 presents the proposed work plan for the 2015 SWMP administration activities. Table 2- 1.2015 Stormwater Management Administration Program Work Plan Task ID Compliance Timeframe SWMP -1 Revise and update the City's Stormwater Management Program Plan (SWMP Plan) to identify planned SWMP activities for 2015. Utilities Engineering The SWMP submittal is due by March 31st of each year. SWMP -2 Track program element implementation. Utilities Engineering Annual Reporting is due by March 31st of each year beginning in 2015. 3 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 104 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 3. PUBLIC EDUCATION AND OUTREACH This section describes the Permit requirements related to public education and outreach, and planned compliance activities for 2015. 3.1 Permit Requirements The Permit (Section S5.C.1) requires the City to fulfill the following actions during the 5 -year Permit cycle: • Prioritize and target education and outreach activities to specified audiences, including the general public, businesses, residents /homeowners, landscapers, property managers, engineers, contractors, developers, and land use planners to build general awareness and to effect behavior change with the intent to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts. • Have an outreach program that is designed to improve the target audience's understanding of the problem and what they can do to solve it. • Create and /or partner with existing organizations to encourage residents to participate in stewardship opportunities. • Measure the understanding and adoption of the targeted behaviors for at least one target audience in at least one subject area. Use the resulting measurements to direct education and outreach resources most effectively. • Track and maintain records of public education and outreach activities. 3.2 Planned 2015 Compliance Activities The City plans to continue the program that has been developed over the last permit cycle. The target audiences include: • The general public • Businesses (including home -based and mobile businesses) • Residents /homeowners • Landscapers • Property managers • Engineers, contractors, developers and land use planners 4 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 105 of 184 3: Public Education and Outreach City of Auburn 2015 SWMP Plan Table 3 -1 presents the work plan for the 2015 SWMP public education and outreach activities. 5 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 106 of 184 Table 3- 1.2015 Public Education and Outreach Work Plan Task ID Task Description Lead Compliance Timeframe EDUC -1 Continue collaboration with other NPDES municipalities through Stormwater Outreach for Regional Municipalities (STORM) and Puget Sound Starts Here efforts to promote regional education and outreach programs. Utilities Engineering Refinements to existing public education and outreach activities are on- going. EDUC -2 Refine education and outreach strategy to supplement existing education activities. An example would be evaluating the current pet waste cleanup education strategy and whether existing education activities should be supplemented for better results. Utilities Engineering EDUC-3 Implement new or modify existing education and outreach activities. An example would be implementing actions related to our Kid's Day educational activities based on the evaluation done after the 2014 event. Utilities Engineering EDUC -4 Staff training related to Surface Water Management Manual Implementation/Technical Standards: • Permitting • Plan Review • Site Inspections • Maintenance Standards. Utilities Engineering EDUC-4a Educate select city staff and elected officials to develop a common level of knowledge related to Low Impact Development stormwater management techniques. LID Core Team 2015 EDUC -5 Inform public employees, businesses and the general public of the hazards associated with illegal discharges and improper disposal of waste. Utilities Engineering Ongoing EDUC -6 Provide stewardship opportunities such as planting native plants and invasive species removal at the Auburn Environmental park. Planning and Public Works Divisions 2015 EDUC -7 Measure understanding and adoption of pollution prevention and spill management by business property managers /owners. Utilities Engineering February 2, 2016 5 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 106 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 4. PUBLIC INVOLVEMENT AND PARTICIPATION This section describes the Permit requirements related to public involvement and participation, and planned compliance activities for 2015. 4.1 Permit Requirements The Permit (Section S5.C.2) requires the City to fulfill the following actions during the 5 -year Permit cycle: • Provide ongoing opportunities for public involvement and participation through advisory boards or commissions, public hearings, watershed committees, public participation in developing rate structures and budgets, or other similar activities. The public must be able to participate in the decision - making processes, including development, implementation, and update of the SWIM. • Make the SWMP Plan and Annual Compliance Report available to the public, by posting on the City's website. Make any other documents required to be submitted to Ecology in response to Permit conditions available to the public. 4.2 Planned 2015 Compliance Activities The City of Auburn has a history of including the public in decision making. Table 4-1 below presents the work plan for the 2015 SWMP public involvement and participation activities. 6 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 107 of 184 Table 4- 1.2015 Public Involvement and Participation Work Plan Lead Compliance Timeframe Task ID Task Description PI 1 Provide public involvement opportunities for annual SWMP update. Utilities Engineering Public involvement opportunities will be available before the March 31, 2015 submittal. PI -2 Make SWMP document Report available to public by posting on the City website. Utilities Engineering 6 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 107 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 5. ILLICIT DISCHARGE DETECTION AND ELIMINATION This section describes the Permit requirements related to illicit discharge detection and elimination (IDDE), and planned compliance activities for 2015. 5.1 Permit Requirements The Permit (Section S5.C.3) requires the City to fulfill the following actions during the 5 -year Permit cycle: • Implement an ongoing program to detect and remove illicit discharges, connections, and improper disposal, including any spills into the municipal separate storm sewers owned or operated by the City. • Maintain a storm sewer system map, have ordinances that prohibit illicit discharges, and implement an ongoing program to detect and address illicit discharges. • Publicly list and publicize a hotline or other local telephone number for public reporting of spills and other illicit discharges. Track illicit discharge reports and actions taken in response through close -out, including enforcement actions. • Inform public employees, businesses and the general public of hazards associated with illegal discharges and improper disposal of waste. • Train staff on proper IDDE response SOPs and train municipal field staff to recognize and report illicit discharges. • Summarize all illicit discharges and connections reported to the City and response actions taken, including enforcement actions, in the Annual Compliance Report; identify any updates to the SWMP. 5.2 Planned 2015 Compliance Activities Table 5 -1 presents the work plan for 2015 SWMP illicit discharge detection and elimination activities. Table 5- 1.2015 Illicit Discharge Detection and Elimination Work Plan Task ID Task Description Compliance Timeframe IDDE -1 Continue to implement City -wide IDDE Program and develop any necessary supplemental IDDE activities. Utilities Engineering Ongoing IDDE -2 Continue to review and update storm system map to address data gaps and Permit requirements. Utilities Engineering /IT Ongoing IDDE -3 Integrate illicit discharge field screening into the public facility and catch basin inspection programs. Utilities Engineering 2015 7 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 108 of 184 5: Illicit Discharge Detection and Elimination City of Auburn 2015 SWMP Plan IDDE -4 Provided IDDE training to new hires in Utility Engineering and Maintenance & Operations Utilities Engineering Ongoing 8 RES.B Page 109 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 6. CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVELOPMENT, AND CONSTRUCTION SITES This section describes the Permit requirements related to controlling runoff from new development, redevelopment, and construction sites, and planned compliance activities for 2015. 6.1 Permit Requirements The Permit (Section S5.C.4) requires the City to fulfill the following actions during the 5 -year Permit cycle: • Implement, and enforce a program to reduce pollutants in stormwater runoff (i.e., illicit discharges) to the municipal separate storm sewer system from new development, redevelopment, and construction site activities. The program must apply to both private and public projects, including roads, and address all construction /development- associated pollutant sources. • Have adopted regulations (codes and standards), have plan review, inspection, and escalating enforcement SOPs necessary to implement the program in accordance with Permit conditions, including the minimum technical requirements in Appendix 1 of the Permit by December 31, 2016. • Review, revise and make effective local development - related codes, rules, standards, or other enforceable documents to incorporate and require Low Impact Development (LID) principles and LID best management practices (BMPs) with the intent of making LID the preferred and commonly - used approach to site development by December 31, 2016. • Participate in watershed -scale stormwater planning under condition S5.C.4.c of the Phase I Municipal Stormwater General Permit if required. • Have adopted regulations (codes and standards) and processes to verify adequate long -term operations and maintenance of new post - construction permanent stormwater facilities and BMPs in accordance with Permit conditions, including an annual inspection frequency and /or approved alternative inspection frequency and maintenance standards for private drainage systems as protective as those in Chapter 4 of Volume V of the 2012 Ecology Stormwater Management Manual for Western Washington by December 31, 2016. • Provide copies of the Notice of Intent (NOI) for construction or industrial activities to representatives of the proposed new development and redevelopment. • Provide training to staff on the new codes, standards, and SOPs and create public education and outreach materials. • Record and maintain records of all inspections and enforcement actions by staff. • Summarize annual activities for the "Controlling Runoff ' component of the Annual Compliance Report; identify any updates to the SWMP. 9 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 110 of 184 6: Controlling Runoff from New Development, Redevelopment and Construction Sites City of Auburn 2015 SWMP Plan 6.2 Planned 2015 Compliance Activities The City has a program to help reduce stormwater runoff from new development and construction sites. Table 6 -1 presents the work plan for 2015 SWMP activities related to runoff control for new development, redevelopment, and construction sites. Table 6- 1.2015 Controlling Runoff from Development, Redevelopment, and Plan Construction Sites Work Task ID Task Description Lead omp lance Timeframe CTRL -1 Track and report construction, new development, and redevelopment permits, inspections and enforcement actions. Planning/ ng/ Permit On -going CTRL -1a Prior to clearing and construction, inspect all permitted development sites that have a high potential for sediment transport Construction On -going CRTL 1 b Inspect all permitted development sites during construction Construction On going CRTL -1 c Inspect all permitted development sites upon completion of construction and prior to final approval or occupancy Construction Ongoing CRTL -1d Inspect all permanent stormwater treatment and flow control BMPs /facilities and catch basins in new residential developments every six months until 90% of the lots are constructed or construction has stopped and site is fully stabilized Construction Ongoing CTRL -2 Conduct annual inspection of all treatment and flow control BMPs /facilities (other than catch basins) — i.e., private systems. Utilities Engineering On -going CTRL -3 Begin process to update city code related to controlling runoff from new development, redevelopment and construction site projects. Storm Drainage Utility and Building Division 2016 CTRL -4 Begin process to develop and adopt a stormwater management manual equivalent to the 2012 Stormwater Management Manual for Western Washington as amended in 2014. Storm Drainage Utility and Building Division 2016 10 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 111 of 184 6: Controlling Runoff from New Development, Redevelopment and Construction Sites City of Auburn 2015 SWMP Plan CTRL -5 Begin process to review, revise and make effective development - related codes, rules, standards, or other enforceable documents to incorporate and require LID principles and LID BMPs. Storm Drainage Utility and Planning Division 2016 CTRL -6 Provide copies of the "Notice of Intent for Construction Activity" and copies of the "Notice of Intent for Industrial Activity" to representatives of proposed new development and redevelopment. Permit Center Ongoing CTRL -7 Enforce local ordinances controlling runoff from sites that are also covered by stormwater permits issued by Ecology Construction and Code Enforcement Ongoing 11 RES.B Page 112 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 7. MUNICIPAL OPERATIONS AND MAINTENANCE This section describes the Permit requirements related to municipal operations and maintenance, and planned compliance activities for 2015. 7.1 Permit Requirements The Permit (Section S5.C.5) requires the City to fulfill the following actions during the 5 -year Permit cycle: • Implement an O&M program, with the ultimate goal of preventing or reducing pollutant runoff from municipal separate stormwater system and municipal O&M activities. • Implement maintenance standards for the municipal separate stormwater system that are at least as protective as those specified in the 2012 Stormwater Management Manual for Western Washington as amended in 2014. • Conduct annual inspection of all municipally owned or operated permanent stormwater treatment and flow control BMPs /facilities and perform maintenance as needed to comply with maintenance standards. • Inspect all catch basins and inlets owned or operated by the City at least once no later than August 1, 2017 and every two years thereafter. Clean the catch basins if inspections indicate cleaning is needed to comply with maintenance standards. • Check treatment and flow control facilities after major storms and perform repairs as needed in accordance with adopted maintenance standards. • Have SOPs in place to reduce stormwater impacts associated with runoff from municipal O &M activities, including but not limited to streets, parking lots, roads, or highways owned or maintained by the City, and to reduce pollutants in discharges from all lands owned or maintained by the City. • Train staff to implement the SOPs and document that training. • Prepare Stormwater Pollution Prevention Plans (SWPPPs) for all heavy equipment maintenance or storage yards identified for year -round facilities or yards, and material storage facilities owned or operated by the City. • Summarize annual activities for the "Pollution Prevention and Operations and Maintenance for Municipal Operations" component of the Annual Compliance Report; identify any updates to the SWMP. 12 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 113 of 184 7. Pollution Prevention and O &M for Municipal Operations City of Auburn 2015 SWMP Plan 7.2 Planned 2015 Compliance Activities Table 7 -1 presents the work plan for 2015 SWMP activities related to municipal operations and maintenance. able 7- 1.2015 Municipal Operations and Maintenance Work Plan Task ID Task Description Responsible Schedule Notes MOM -1 Conduct annual inspection of all treatment and flow control (other than catch basins) in the public system and perform maintenance as triggered by the maintenance standards. Utilities Engineering On going MOM -2 Inspect 25% of the public catch basins before July 31, 2015 and perform maintenance as triggered by the maintenance standards. M &O On -going MOM -3 Perform street sweeping to reduce the amount of street waste that enters the storm drainage conveyance system. M &O Ongoing MOM -4 Develop draft Low Impact Development maintenance standards, levels of service and inspection procedures for adoption in 2016. Utilities Engineering 2015 13 RES.B Page 114 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 8. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD REQUIREMENTS The federal Clean Water Act requires that Ecology establish "Total Maximum Daily Loads" (TMDL) for rivers, streams, lakes, and marine waters that don't meet water quality standards. A TMDL is a calculation of the maximum amount of a pollutant that a water body can receive and still meet water quality standards. After the TMDL has been calculated for a given water body, Ecology determines how much each source must reduce its discharges of the pollutant in order bring the water body back into compliance with the water quality standards. TMDL requirements are included in the stormwater NPDES permits for discharges into affected water bodies. Stormwater discharges covered under this Permit are required to implement actions necessary to achieve the pollutant reductions called for in applicable TMDLs. Applicable TMDLs are those approved by the EPA before the issuance date of the Permit or which have been approved by the EPA prior to the issue date of the Permit or the date Ecology issues coverage under the Permit, whichever is later. Information on Ecology's TMDL program is available on Ecology's website at www.ecy.wa.gov /programs /wq /tmdl. In accordance with Permit condition S7 Compliance with Total Maximum Daily Load Requirements the City must comply with the following TMDL. Name of TMDL Puyallup Watershed Water Quality Improvement Project Document(s) for TMDL Puyallup River Watershed Fecal Coliform Total Maxiruuru Daily Load — Water Quality Improvement Report and Implementation Plan, June 2011, Ecology Publication No. 11 -10- 040. http.//www.ecy.wa.gov/biblio/1110040.html Location of Original 303(d) Listings Puyallup river 16712, 7498, White River 16711, 16708, 16709, Clear Creek 7501, Swan Creek 7514, Boise Creek 16706 Area Where TMDL Requirements Apply Requirements apply in all areas regulated under the Permittee's municipal stormwater permit and discharging to water bodies listed within the specific requirement in this TMDL section. Parameter Fecal Coliform EPA Approval Date September 2011 MS4 Permittee Phase I Permit: King County, Pierce County Phase II Permit: Auburn, Edgewood, Enumclaw, Puyallup, Sumner 14 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 115 of 184 8. Compliance with Total Maximum Daily Load Requirements City of Auburn 2015 SWMP Plan Actions required of the City under this TMDL include: • Beginning no later than October 1, 2013, conduct twice monthly wet weather sampling of stormwater discharges to the White River at Auburn Riverside High School to determine if specific discharges from Auburn's MS4 exceed the water quality criteria for fecal coliform bacteria. o Data shall be collected for one wet season. o Data shall be collected in accordance with an Ecology- approved QAPP. o Data collected since EPA TMDL approval can be used to meet this requirement. These actions have been completed. • For any of the outfalls monitored above showing discharges that exceed water quality criteria for primary contact recreation: designate those areas discharging via the MS4 of concern as high priority areas for illicit discharge detection and elimination efforts and implement the schedules and activities identified in S5.C.3 of the Western Washington Phase II permit for response to any illicit discharges found beginning no later than August 1, 2014. This action has been completed. • Install and maintain pet waste education and collection stations at municipal parks and other Permittee owned and operated lands adjacent to streams. Focus on locations where people commonly walk their dogs. 8.1 Planned 2015 Compliance Activities Table 8 -1 presents the work plan for 2015 SWMP activities related to TMDL requirement compliance. 15 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 116 of 184 Table 8- 1.2015 Compliance with TMDL Load Requirements Task ID Task Description Responsible Schedule Notes TMDL - 1 Include summary of activities conducted in TMDL area to address TMDL parameter (fecal coliform) with annual report to Ecology Utilities Engineering March 31, 2015 TMDL -2 Maintain pet waste education and collection stations at municipal parks and other public lands adjacent to the White River and it's tributaries. Parks Department On going 15 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 116 of 184 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN 9. MONITORING This section describes the Permit requirements related to water quality monitoring, and planned compliance activities for 2015. 9.1 Permit Requirements The Permit (Section S8) requires the City to either conduct Status and Trends Monitoring, and Effectiveness Studies, or pay annually into a collective fund to implement monitoring through the Regional Stormwater Monitoring Program (RSMP). The City committed in 2013 to pay $45,096.00 annually into the collective RSMP monitoring fund for both Status and Trends Monitoring and Effectiveness Studies. All permittees are required to pay into the RSMP to implement the RSMP Source Identification Information Repository (SIDIR). Auburn's annual payment will be $2,614.00. Payments are due to the Department of Ecology by August 15th each year. The City is required to provide the following monitoring and /or assessment data in each annual report: • A description of any stormwater monitoring or studies conducted by the City during the reporting period. If stormwater monitoring was conducted on behalf of the City, or if studies or investigations conducted by other entities were reported to the City, a brief description of the type of information gathered or received shall be included in the annual report. • An assessment of the appropriateness of the best management practices identified by the City for each component of the SWMP; and any changes made, or anticipated to be made, to the BMPs that were previously selected to implement the SWMP and why. 9.2 Planned 2015 Compliance Activities Table 9 -1 presents the work plan for 2015 SWMP monitoring activities. Table 9- 1.2015 Water Quality Monitoring Work Task Description Lead Compliance Timeframe MNTR -1 Pay $47,710.00 annually into the RSMP collective fund for implementation of Status and Trends Monitoring, Effectiveness Studies, and the Source Identification Information Repository. Utilities Eng ineering Annual payment due by August 15th. 16 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 117 of 184 APPENDIX A Acronyms and Definitions The following definitions and acronyms are taken directly from the Phase II Permit and are reproduced here for the reader's convenience. 40 CFR means Title 40 of the Code of Federal Regulations, which is the codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the federal government. AKART means all known, available, and reasonable methods of prevention, control and treatment. See also State Water Pollution Control Act, chapter 90.48.010 RCW and chapter 90.48.520 RCW. All known, available and reasonable methods of prevention, control and treatment refers to the State Water Pollution Control Act, chapter 90.48.010 RCW and chapter 90.48.520 RCW. Applicable TMDL means a TMDL which has been approved by EPA on or before the issuance date of this Permit, or prior to the date that Ecology issues coverage under this Permit, whichever is later. Beneficial Uses means uses of waters of the state which include but are not limited to use for domestic, stock watering, industrial, commercial, agricultural, irrigation, mining, fish and wildlife maintenance and enhancement, recreation, generation of electric power and preservation of environmental and aesthetic values, and all other uses compatible with the enjoyment of the public waters of the state. Best Management Practices are the schedules of activities, prohibitions of practices, maintenance procedures, and structural and /or managerial practices approved by Ecology that, when used singly or in combination, prevent or reduce the release of pollutants and other adverse impacts to waters of Washington State. BMP means Best Management Practice. Bypass means the diversion of stormwater from any portion of a stormwater treatment facility. Census defined urban area means Urbanized Area. 17 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 118 of 184 Circuit means a portion of a MS4 discharging to a single point or serving a discrete area determined by traffic volumes, land use, topography or the configuration of the MS4. Component or Program Component means an element of the Stormwater Management Program listed in S5 Stormwater Management Program for Cities, Towns, and Counties or S6 Stormwater Management Program for Secondary Permittees, S7 Compliance with Total Maximum Daily Load Requirements, or S8 Monitoring of this permit. Co- Permittee means an owner or operator of an MS4 which is in a cooperative agreement with at least one other applicant for coverage under this permit. A Co- Permittee is an owner or operator of a regulated MS4 located within or in proximity to another regulated MS4. A Co- Permittee is only responsible permit conditions relating to discharges from the MS4 the Co- Permittee owns or operates. See also 40 CFR 122.26(b)(1) CWA means Clean Water Act (formerly referred to as the Federal Water Pollution Control Act or Federal Water Pollution Control Act Amendments of 1972) Pub.L. 92 -500, as amended Pub. L. 95 -217, Pub. L. 95 -576, Pub. L. (6 -483 and Pub. L. 97 -117, 33 U.S.C. 1251 et.seq). Director means the Director of the Washington State Department of Ecology, or an authorized representative. Entity means a governmental body, or a public or private organization. EPA means the U.S. Environmental Protection Agency. General Permit means a permit which covers multiple dischargers of a point source category within a designated geographical area, in lieu of individual permits being issued to each discharger. Ground water means water in a saturated zone or stratum beneath the surface of the land or below a surface water body. Refer to chapter 173 -200 WAC. Hazardous substance means any liquid, solid, gas, or sludge, including any material, substance, product, commodity, or waste, regardless of quantity, that exhibits any of the physical, chemical, or biological properties described in WAC 173 - 303 -090 or WAC 173 - 303 -100. Heavy equipment maintenance or storage yard means an uncovered area where any heavy equipment, such as mowing equipment, excavators, dump trucks, backhoes, or bulldozers are washed or maintained, or where at least five pieces of heavy equipment are stored on a long- term basis. Highway means a main public road connecting towns and cities. Hydraulically near means runoff from the site discharges to the sensitive feature without significant natural attenuation of flows that allows for suspended solids removal. See Appendix 7 Determining Construction Site Sediment Damage Potential for a more detailed definition. Hyperchlorinated means water that contains more than 10 mg /Liter chlorine. Illicit connection means any infrastructure connection to the MS4 that is not intended, permitted or used for collecting and conveying stormwater or non - stormwater discharges allowed as specified in this permit (S5.C.3 and S6.D.3). Examples include sanitary sewer connections, floor drains, channels, pipelines, conduits, inlets, or outlets that are connected directly to the MS4. Illicit discharge means any discharge to a MS4 that is not composed entirely of stormwater or of non - stormwater discharges allowed as specified in this permit (S5.C.3 and 56.D.3). 18 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 119 of 184 Impervious surface means a non - vegetated surface area that either prevents or retards the entry of water into the soil mantle as under natural conditions prior to development. A non- vegetated surface area which causes water to run off the surface in greater quantities or at an increased rate of flow from the flow present under natural conditions prior to development. Common impervious surfaces include, but are not limited to, roof tops, walkways, patios, driveways, parking lots or stormwater areas, concrete or asphalt paving, gravel roads, packed earthen materials, and oiled, macadam or other surfaces which similarly impede the natural infiltration of stormwater. Land disturbing activity means any activity that results in a change in the existing soil cover (both vegetative and non - vegetative) and /or the existing soil topography. Land disturbing activities include, but are not limited to clearing, grading, filling and excavation. Compaction that is associated with stabilization of structures and road construction shall also be considered land disturbing activity. Vegetation maintenance practices, including landscape maintenance and gardening, are not considered land disturbing activity. Stormwater facility maintenance is not considered land disturbing activity if conducted according to established standards and procedures. LID means Low Impact Development. LID BMP means low impact development best management practices. LID Principles means land use management strategies that emphasize conservation, use of on- site natural features, and site planning to minimize impervious surfaces, native vegetation loss, and stormwater runoff. Low Impact Development means a stormwater and land use management strategy that strives to mimic pre - disturbance hydrologic processes of infiltration, filtration, storage, evaporation and transpiration by emphasizing conservation, use of on -site natural features, site planning, and distributed stormwater management practices that are integrated into a project design. Low impact development best management practices means distributed stormwater management practices, integrated into a project design, that emphasize pre - disturbance hydrologic processes of infiltration, filtration, storage, evaporation and transpiration. LID BMPs include, but are not limited to, bioretention /rain gardens, permeable pavements, roof downspout controls, dispersion, soil quality and depth, vegetated roofs, minimum excavation foundations, and water re -use. Material Storage Facilities means an uncovered area where bulk materials (liquid, solid, granular, etc.) are stored in piles, barrels, tanks, bins, crates, or other means. Maximum Extent Practicable refers to paragraph 402(p)(3)(B)(iii) of the federal Clean Water Act which reads as follows: Permits for discharges from municipal storm sewers shall require controls to reduce the discharge of pollutants to the maximum extent practicable, including management practices, control techniques, and system, design, and engineering methods, and other such provisions as the Administrator or the State determines appropriate for the control of such pollutants. MEP means Maximum Extent Practicable. MS4 means municipal separate storm sewer system. Municipal Separate Storm Sewer System means a conveyance, or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade channels, or storm drains): (i) Owned or operated by a state, city, town, borough, county, parish, district, association, or other public body (created by or pursuant to state law) having jurisdiction over disposal of wastes, 19 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 120 of 184 stormwater, or other wastes, including special districts under State law such as a sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved management agency under section 208 of the CWA that discharges to waters of Washington State. Designed or used for collecting or conveying stormwater. Which is not a combined sewer; Which is not part of a Publicly Owned Treatment Works (POW) as defined at 40 CFR 122.2.; and (v) Which is defined as "large" or "medium" or "small" or otherwise designated by Ecology pursuant to 40 CFR 122.26. National Pollutant Discharge Elimination System means the national program for issuing, modifying, revoking, and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under sections 307, 402, 318, and 405 of the Federal Clean Water Act, for the discharge of pollutants to surface waters of the state from point sources. These permits are referred to as NPDES permits and, in Washington State, are administered by the Washington Department of Ecology. Native vegetation means vegetation comprised of plant species, other than noxious weeds, that are indigenous to the coastal region of the Pacific Northwest and which reasonably could have been expected to naturally occur on the site. Examples include trees such as Douglas Fir, western hemlock, western red cedar, alder, big -leaf maple; shrubs such as willow, elderberry, salmonberry, and salal; and herbaceous plants such as sword fern, foam flower, and fireweed. New development means land disturbing activities, including Class IV General Forest Practices that are conversions from timber land to other uses; structural development, including construction or installation of a building or other structure; creation of hard surfaces; and subdivision, short subdivision and binding site plans, as defined and applied in chapter 58.17 RCW. Projects meeting the definition of redevelopment shall not be considered new development. Refer to Appendix 1 for a definition of hard surfaces. New Permittee means a city, town, or county that is subject to the Western Washington Municipal Stormwater GeneralPermit and was not subject to the permit prior to August 1, 2013. New Secondary Permittee means a Secondary Permittee that is covered under a municipal stormwater general permit and was not covered by the permit prior to August 1, 2013. NOI means Notice of Intent. Notice of Intent means the application for, or a request for coverage under a General Permit pursuant to WAC 173 - 226 -200. Notice of Intent for Construction Activity means the application form for coverage under the Construction Stormwater GeneralPermit. 20 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 121 of 184 Notice of Intent for Industrial Activity means the application form for coverage under the General Permit for Stormwater Discharges Associated with Industrial Activities. NPDES means National Pollutant Discharge Elimination System. Outfall means point source as defined by 40 CFR 122.2 at the point where a discharge leaves the MS4 and discharges to waters of the State. Outfall does not include pipes, tunnels, or other conveyances which connect segments of the same stream or other surface waters and are used to convey primarily surface waters (i.e. culverts). Permittee unless otherwise noted, the term "Permittee" includes city, town, or county Permittee, Co- Permittee, New Permittee, Secondary Permittee, and New Secondary Permittee. Physically Interconnected means that one MS4 is connected to another storm sewer system in such a way that it allows for direct discharges to the second system. For example, the roads with drainage systems and municipal streets of one entity are physically connected directly to a storm sewer system belonging to another entity. Project site means that portion of a property, properties, or right -of -ways subject to land disturbing activities, new hard surfaces, or replaced hard surfaces. Refer to Appendix 1 for a definition of hard surfaces. QAPP means Quality Assurance Project Plan. Qualified Personnel means someone who has had professional training in the aspects of stormwater management for which they are responsible and are under the functional control of the Permittee. Qualified Personnel may be staff members, contractors, or volunteers. Quality Assurance Project Plan means a document that describes the objectives of an environmental study and the procedures to be followed to achieve those objectives. RCW means the Revised Code of Washington State. Receiving waters means bodies of water or surface water systems to which surface runoff is discharged via a point source of stormwater or via sheet flow. Receiving waters may also be ground water to which surface runoff is directed by infiltration. Redevelopment means, on a site that is already substantially developed (i.e., has 35% or more of existing hard surface coverage), the creation or addition of hard surfaces; the expansion of a building footprint or addition or replacement of a structure; structural development including construction, installation or expansion of a building or other structure; replacement of hard surface that is not part of a routine maintenance activity; and land disturbing activities. Refer to Appendix 1 for a definition of hard surfaces. Regional Stormwater Monitoring Program means, for all of western Washington, a stormwater- focused monitoring and assessment program consisting of these components: status and trends monitoring in small streams and marine nearshore areas, stormwater management program effectiveness studies, and a source identification information repository (SIDIR). The priorities and scope for the RSMP are set by a formal stakeholder group. For this permit term, RSMP status and trends monitoring will be conducted in the Puget Sound basin only. Regulated Small Municipal Separate Storm Sewer System means a Municipal Separate Storm Sewer System which is automatically designated for inclusion in the Phase II stormwater permitting 21 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 122 of 184 program by its location within an Urbanized Area, or by designation by Ecology and is not eligible for a waiver or exemption under S1.C. RSMP means Regional Stormwater Monitoring Program. Runoff is water that travels across the land surface and discharges to water bodies either directly or through a collection and conveyance system. See also "Stormwater." Secondary Permittee is an operator of a regulated small MS4 which is not a city, town or county. Secondary Permittees include special purpose districts and other public entities that meet the criteria in S1.B. Sediment /Erosion - Sensitive Feature means an area subject to significant degradation due to the effect of construction runoff, or areas requiring special protection to prevent erosion. See Appendix 7 Determining Construction Site Sediment Transport Potential for a more detailed definition. Shared water bodies means water bodies, including downstream segments, lakes and estuaries that receive discharges from more than one Permittee. SIDIR means Source Identification Information Repository. Significant contributor means a discharge that contributes a loading of pollutants considered to be sufficient to cause or exacerbate the deterioration of receiving water quality or instream habitat conditions. Small Municipal Separate Storm Sewer System means an MS4 that is not defined as "large" or "medium" pursuant to 40 CFR 122.26(b)(4) & (7) or designated under 40 CFR 122.26 (a)(1)(v). Source control BMP means a structure or operation that is intended to prevent pollutants from coming into contact with stormwater through physical separation of areas or careful management of activities that are sources of pollutants. The Sll M I tV (2012) separates source control BMPs into two types. Structural Source Control BMPs are physical, structural, or mechanical devices, or facilities that are intended to prevent pollutants from entering stormwater. Operational BMPs are non - structural practices that prevent or reduce pollutants from entering stormwater. See Volume IV of the SWMMWW (2012) for details. Stormwater means runoff during and following precipitation and snowmelt events, including surface runoff, drainage or interflow. Stormwater Associated with Industrial and Construction Activity means the discharge from any conveyance which is used for collecting and conveying stormwater, which is directly related to manufacturing, processing or raw materials storage areas at an industrial plant, or associated with clearing, grading and /or excavation, and is required to have an NPDES permit in accordance with 40 CFR 122.26. Stormwater Management Program means a set of actions and activities designed to reduce the discharge of pollutants from the MS4 to the MEP and to protect water quality, and comprising the components listed in S5 (for cities, towns and counties) or S6 (for Secondary Permittees) of this Permit and any additional actions necessary to meet the requirements of applicable TMDLs pursuant to S7 Compliance with TMDL Requirements, and S8 Monitoring and Assessment. Stormwater Treatment and Flow Control BMPs /Facilities means detention facilities, treatment BMPs /facilities, bioretention, vegetated roofs, and permeable pavements that help meet Appendix 1 Minimum Requirements #6 (treatment), #7 (flow control), or both. 22 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 123 of 184 SWMMWW means Stormrater Management Manual forWestern Washington (2005). SWMP means Stormwater Management Program. TMDL means Total Maximum Daily Load. Total Maximum Daily Load means a water cleanup plan. A TMDL is a calculation of the maximum amount of a pollutant that a water body can receive and still meet water quality standards, and an allocation of that amount to the pollutant's sources. A TMDL is the sum of the allowable loads of a single pollutant from all contributing point and nonpoint sources. The calculation must include a margin of safety to ensure that the water body can be used for the purposes the state has designated. The calculation must also account for seasonable variation in water quality. Water quality standards are set by states, territories, and tribes. They identify the uses for each water body, for example, drinking water supply, contact recreation (swimming), and aquatic life support (fishing), and the scientific criteria to support that use. The Clean Water Act, section 303, establishes the water quality standards and TMDL programs. Tributary conveyance means pipes, ditches, catch basins, and inlets owned or operated by the Permittee and designed or used for collecting and conveying stormwater. UGA means Urban Growth Area. Urban Growth Area means those areas designated by a county pursuant to RCW 36.70A.110. Urbanized Area is a federally - designated land area comprising one or more places and the adjacent densely settled surrounding area that together have a residential population of at least 50,000 and an overall population density of at least 1,000 people per square mile. Urbanized Areas are designated by the U.S. Census Bureau based on the most recent decennial census. Vehicle Maintenance or Storage Facility means an uncovered area where any vehicles are regularly washed or maintained, or where at least 10 vehicles are stored. Water Quality Standards means Surface Water Quality Standards, chapter 173 -201A WAC, Ground Water Quality Standards, chapter 173 -200 WAC, and Sediment Management Standards, chapter 173 -204 WAC. Waters of the State includes those waters as defined as "waters of the United States" in 40 CFR Subpart 122.2 within the geographic boundaries of Washington State and "waters of the state" as defined in chapter 90.48 RCW which includes lakes, rivers, ponds, streams, inland waters, underground waters, salt waters and all other surface waters and water courses within the jurisdiction of the State of Washington. Waters of the United States refers to the definition in 40 CFR 122.2. 23 H: \PUB WRKS \Utilities \Storm \NPDES II\Administration \SWMPs\2015 SWMP \Final Draft 2015 SWMP Plan.docx RES.B Page 124 of 184 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit RES.B Page 125 of 184 WQWebSubmittal - Search Page 1 of 7 FtktPA£4TMCNT fix: fit {e.Li1Y:IFhingt�l Submittals WQWebSubmittal WQWebSubmittal Horne WQWebPortal Home Help FAQs Annual Report Question Permit Questions Number Section 1 S5,A,2 Attach updated annual Stormwater Management Program Plan (SWMP Plan). (S5,4,2) Saved Document Name: Final Draft 2015 SWMP Plan_1_02102015_0140.pdf 2 S9.D.5 Attach a copy of any annexations, incorporations or boundary changes resulting in an increase or decrease in the Permittee's geographic area of permit coverage during the reporting period per S9.D,5, Not Applicable 3 S5.A.3 Implemented an ongoing program to gather, track, and maintain information per S5.A,3, including costs or estimated costs of implementing the SWMP, Yes 4 S5,A,5,b Coordinated among departments within the jurisdiction to eliminate barriers to permit compliance. (S5.A,5.b) Yes 4b S5.A.5.b Attach a written description of internal coordination mechanisms. (Required to be submitted no later than March 31, 2015, S5.A,5.b) 5 6 7 Saved Document Name: Internal Coord 20150204 draft_4b_02042015_0311.pdf S5.C.1.a,i Attach description of public education and outreach efforts conducted per S5,C.1.a.i and II. and ii Saved Document Name: City of Auburn 2014 Public Education Su m ma ry_5_02102015_0141. p df S5,C,1,b Created stewardship opportunities (or partnered with others) to encourage resident participation in activities such as those described in S5.C.1.b, Yes S5.C.1.b Used results of measuring the understanding and adoption of targeted behaviors among at least one audience in at least one subject area to direct education and outreach resources and evaluate changes in adoption of targeted behaviors. (Required no later than February 2, 2016, S5.C.1,b) Not Applicable 7b S5.C.1.b Attach description of how this requirement was met. 8 S5.C.2.a Describe the opportunities created for the public to participate in the decision making processes involving the development, implementation and updates of the Permittee's SWMP. (S5.C.2.a) Public comments were requested on the draft SWMP Plan. A public hearing was held at a City Council meeting for the public to comment, or written comments were accepted. The draft SWMP Plan was available for review on the City's website. 9 S5.C.2.b Posted the updated SWMP Plan and latest annual report on your website no later than May 31. (S5.C.2.b) Yes 9b RES.B Page 126 of 184 https: / /secureaccess.wa. gov /ecy /wgwebportal/ wqwebsubmittal /ViewQuestionnaire. aspx ?Q... 2/10/2015 WQWebSubmittal - Search Page 2 of 7 S5.C,2,b List the website address. http:/ /www.auburnwa.gov /services/ utilities/ storm_ drainage /stormwater_permit.htm 10 S5.C.3,a,i Maintained a map of the MS4 including the requirements listed in S5,C.3,a,i. -vi. vi Yes 11 S5.C.3.b,v Implemented a compliance strategy, including informal compliance actions as well as enforcement provisions of the regulatory mechanism described in S5,C,3.b. (S5.C,3.b,v) Yes 12 S5.C,3,b.vi Updated, if necessary, the regulatory mechanism to effectively prohibit illicit discharges into the MS4 per S5.C.3.b.vi. (Required no later than February 2, 2018) Not Applicable 12b Cite the Prohibited Discharges code reference 13 S5.C,3.c.i Implemented procedures for conducting illicit discharge investigations in accordance with S5,C.3,c.i. Yes 13b S5.C,3,c,i Cite methodology Illicit Connection and Illicit Discharge Field Screening and Source Tracing Guidance Manual (WSDOE) 14 S5.C.3,c.i Percentage of MS4 coverage area screened in reporting year per S5.C,3.c.i, (Required to screen 40% of MS4 no later than December 31, 2017 (except no later than June 30, 2018 for the City of Aberdeen) and 12% on average each year thereafter. (S5.C.3) 44 15 S5,C,3,c,ii List the hotline telephone number for public reporting of spills and other illicit discharges. (S5.C.3.c.ii) (253) 931-3048 15b S5.C.3,c,ii Number of hotline calls received, 8 16 S5,C,3.c,iii Implemented an ongoing illicit discharge training program for all municipal field staff per S5,C.3,c, iii. Yes 17 S5.C,3,c,iv Informed public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste. (S5.C.3.c,iv) Yes 17b S5,C.3.c,iv Describe the information sharing actions. (S5,C,3,c,iv) Field maintenance staff recieved training on BMPs to prevent stormwater pollution for the work they perform, ECOSS and King County Local Source Control programs provided spill prevention and source control technical assistance to businesses, postcards were sent to neighborhoods where illicit discharges were investigated reminding residents to prevent stormwater pollution. 18 S5,C.3,d Implemented an ongoing program to characterize, trace, and eliminate illicit discharges Into the MS4 per S5,C.3.d. Yes..................... 19 S5,C,3.d,iv Number of illicit discharges, including Illicit connections, eliminated during the reporting year. (S5,C.3,d,iv) 29 RES.B Page 127 of 184 https: / /secureaccess.wa. gov /ecy/ wqwebportal/ wgwebsubmittal /ViewQuestionnaire. aspx ?Q... 2/10/2015 WQWebSubmittal - Search Page 3 of 7 20 S5.C.3,d.iv Attach a summary of actions taken to characterize, trace and eliminate each illicit discharge found by or reported to the permittee. For each illicit discharge, include a description of actions according to required timeline per S5.C.3.d.iv Saved Document Name: 1 Auburn IDDE Tracking Form Data_20_02042015_0122.pdf 21 S5.C,3.e Municipal illicit discharge detection staff are trained to conduct illicit discharge detection and elimination activities as described in S5.C,3.e. Yes 22 S5.C,4,a Implemented an ordinance or other enforceable mechanism to address runoff from new development, redevelopment and construction sites per the requirements of S5.C.4,a. Yes 24 S5.C.4.a.i Number of exceptions granted to the minimum requirements in Appendix 1. (S5.C.4.a.i., and Section 6 of Appendix 1) 0 25 S5,C.4.a.l Number of variances granted to the minimum requirements In Appendix 1. (S5.C.4.a.i„ and Section 6 of Appendix 1) 0 26 S5.C,4,b.i Reviewed Stormwater Site Plans for all proposed development activities that meet the thresholds adopted pursuant to S5.C.4.a.i. (S5.C.4,b.i) Yes 26b S5,C.4.b.i Number of site plans reviewed during the reporting period. 441 27 S5.C.4.b.ii Inspected, prior to clearing and construction, permitted development sites that have a high potential for sediment transport as determined through plan review based on definitions and requirements in Appendix 7 Determining Construction Site Sediment Damage Potential, or alternatively, inspected all construction sites meeting the minimum thresholds adopted pursuant to S5.C.4.a.i. (S5.C.4.b.ii) Yes 27b S5.C.4.b.ii Number of construction sites inspected per S5.C.4.b.ii. 8 28 S5.C.4,b.iii Inspected permitted development sites during construction to verify proper installation and maintenance of required erosion and sediment controls. (S5,C.4.b.iii) Yes 28b S5.C,4,b.iii Number of construction sites inspected per S5.C.4.b.iii, 32 29 S5,C.4,b.li, Number of enforcement actions taken during the reporting period (based on construction phase Hi and inspections at new development and redevelopment projects). (S5.C.4.b.ii, Hi and v) 20 30 S5.C.4.b.iv Inspected all permitted development sites that meet the thresholds In S5.C.4.a.i upon completion of construction and prior to final approval or occupancy to ensure proper installation of permanent stormwater facilities. (S5,C.4,b,iv) Yes 31 S5.C.4.b.ii- Achieved at least 80% of scheduled construction - related inspections. (S5.C.4.b.ii-iv) iv Yes RES.B Page 128 of 184 https: / /secureaccess.wa. gov /ecy /wgwebportal/ wqwebsubmittal /ViewQuestionnaire. aspx ?Q... 2/10/2015 WQWebSubmittal - Search Page 4 of 7 32 S5,C.4.b,iv Verified a maintenance plan is completed and responsibility for maintenance is assigned for projects. (S5.C,4,b.iv) Yes 33 S5.C.4.c Implemented provisions to verify adequate long -term operation and maintenance (O &M) of stormwater treatment and flow control BMPs /facilities that are permitted and constructed pursuant to S5.C.4, a and b. (S5,C.4.c) Yes 35 S5,C,4,c, iii Annually inspected stormwater treatment and flow control BMPs /facilities per S5,C 4.c,iii. Yes 35b S5,C.4.c.iii If using reduced inspection frequency for the first time during this permit cycle, attach documentation per S5,C.4.c,iii Not Applicable 36 S5.C.4.c.iv Inspected new residential stormwater treatment and flow control BMPs /facilitles and catch basins every 6 months per S5.C,4,c,iv to identify maintenance needs and enforce compliance with maintenance standards. Yes 37 S5.C.4.c.v Achieved at least 80% of scheduled inspections to verify adequate long -term O &M. (S5.C4.c.v) Yes 38 S4,C.4,c,vi Verified that maintenance was performed per the schedule in S5,C,4,c,vl when an inspection identified an exceedance of the maintenance standard. Yes 38b S5,C.4.c.vi Attach documentation of any maintenance delays. (S5.C.4,c,vi) Not Applicable 39 S5.C.4.d Provided copies of the Notice of Intent for Construction Activity and Notice of Intent for Industrial Activity to representatives of proposed new development and redevelopment. (S5.C,4.d) Yes 40 S5,C,4,e All staff responsible for implementing the program to control stormwater runoff from new development, redevelopment, and construction sites, including permitting, plan review, construction site inspections, and enforcement are trained to conduct these activities. (S5,C.4.e) Yes 42 S5.C,4.g Participated and cooperated with the watershed -scale stormwater planning process led by a Phase I county. (S5.C,4,g) Not Applicable ........... ............................... 43 S5.C.5.a Implemented maintenance standards as protective, or more protective, or facility function as those specified in Chapter 4 of Volume V of the 2005 Stormwater Management Manual for Western Washington. (Cowlitz /Lewis counties apply until no later than June 30,2017 & City of Aberdeen apply until no later than June 30, 2018, S5,C.5,a), Yes 44 S5.C.5.a Applied a maintenance standard that is not specified in the 2012 Stormwater Management Manual for Western Washington. 44b S5.C.5.a Not Applicable Please note what kinds of facilities are covered by this alternative maintenance standard. (S5.C.5.a) RES.B Page 129 of 184 https: // secureaccess. wa. gov/ ecy/ wgwebportal/ wgwebsubmittal /ViewQuestionnaire,aspx ?Q.., 2/10/2015 WQWebSubmittal - Search Page 5 of 7 45 S5.C,5,a.ii Performed timely maintenance per S5.C.5.a.ii. Yes 46 S5.C.5.b Annually inspected all municipally owned or operated permanent stormwater treatment and flow control BMPs /facilities. (S5,C.5.b) Yes 46b S5.C.5.b Number of known municipally owned or operated stormwater treatment and flow control BMPs /facilities. (S5,C,5.b) 245 46c S5.C,5.b Number of facilities inspected during the reporting period. (S5.C,5.b) 241 46d S5,C.5,b Number of facilities for which maintenance was performed during the reporting period. (S5.C.5.b) 25 47 S5.C.5.b If using reduced inspection frequency for the first time during this permit cycle, attach documentation per S5.C.5.b. Not Applicable 48 S5,C.5,c Conducted spot checks and inspections (if necessary) of potentially damaged stormwater facilities after major storms as per S5,C.5,c. Yes 49 S5.C.5.d Inspected all municipally owned or operated catch basins and inlets as per S5.C.5.d, or used an alternative approach. (Required once no later than August 1, 2017 and every two years thereafter, except once no later than June 30, 2018 and every two years thereafter for the City of Aberdeen) Not Applicable 49b S5.C.5.d Number of known catch basins. 12554 49c S5,C,5,d Number of catch basins inspected during the reporting period. 1756 49d S5.C,5.d Number of catch basins cleaned during the reporting period. 339 50 S5,C,5,d,i -II Attach documentation of alternative catch basin cleaning approach, if used. (S5,C.5,d,1 or li) Not Applicable 51 S5.C,5.f Implemented practices, policies and procedures to reduce stormwater impacts associated with runoff from all lands owned or maintained by the Permittee, and road maintenance activities under the functional control of the Permittee. (S5.C.5.f) Yes 52 S5.C,5,g Implemented an ongoing training program for Permittee employees whose primary construction, operations or maintenance job functions may impact stormwater quality. (S5,C,5,g,) Yes 53 S5,C.5.h Implemented a Stormwater Pollution Prevention Plan for all heavy equipment maintenance or storage yards, and material storage facilities owned or operated by the Permittee in areas subject to this Permit that are not required to have coverage under an NPDES permit that covers stormwater discharges associated with the activity, (S5.C.5.h) RES.B Page 130 of 184 https: / /secureaccess,wa. gov /ecy/ wqwebportal / wqwebsubmittal /ViewQuestionnaire. aspx ?Q, .. 2/10/2015 WQWebSubmittal - Search Page 6 of 7 Yes 54 S7.A Complied with the Total Maximum Daily Load (TMDL)- specific requirements identified in Appendix 2. (S7.A) Yes 55 S7.A For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 activities to address the applicable TMDL parameter(s). (S7.A) Saved Document Name: City of Auburn 2014 TMDL Summary_55_02102015_0143.pdf 56 S8.A Attach a description of any stormwater monitoring or stormwater - related studies as described in S8.A. Saved Document Name: City of Auburn 2014 Monitoring Summary_56_02102015_0143.pdf 57 S8,B.1 Participated' in cost - sharing for the regional stormwater monitoring program (RSMP) for status and trends monitoring. (S8.B.1) Yes 58 S8.C.1 Participated in cost - sharing for the regional stormwater monitoring program (RSMP) for effectiveness studies. (S8.C.1) (Required to begin no later than August 15, 2014) Yes 59 S8.D.1 Contributed to the RSMP for source identification and diagnostic monitoring information repository in accordance with S8.D.1 , (Required to begin no later than August 15, 2014) Yes 60 G3 Notified Ecology in accordance with G3 of any discharge into or from the Permittees MS4 which could constitute a threat to human health, welfare or the environment. (G3) Yes 61 G3 Number of G3 notifications provided to Ecology. 16 62 G3.A Took appropriate action to correct or minimize the threat to human health, welfare, and /or the environment per G3.A. Yes 63 S4.F.1 Notified Ecology within 30 days of becoming aware that a discharge from the Permittee's MS4 caused or contributed to a known or likely violation of water quality standards in the receiving water. (S4,F.1) Not Applicable 64 S4.F.3.a If requested, submitted an Adaptive Management Response report in accordance with S4,F.3.a. Not Applicable 65 S4,F,3.d Attach a summary of the status of implementation of any actions taken pursuant to S4.F.3 and the status of any monitoring, assessment, or evaluation efforts conducted during the reporting period. (S4,F.3.d) Not Applicable 66 G20 Notified Ecology of the failure to comply with the permit terms and conditions within 30 days of becoming aware of the non - compliance. (G20) Yes 67 G20 Number of non - compliance notifications (G20) provided in reporting year. 1 67b RES.B Page 131 of 184 https: / /secureaccess.wa. gov /ecy/ wqwebportal/ wgwebsubmittal /ViewQuestionnaire. aspx ?Q... 2/10/2015 WQWebSubmittal - Search G20 List the permit conditions described in non - compliance notification(s), S5.C.4, S5.C.3 Page 7 of 7 Attachments: View Files Attached to Submission DocDoper DocName DoaExt DocID SublD AppName View I 1 Auburn IDDE Tmcking Form Data_20_02042016_0122. .pdf 332990 1487339 wqwebportal View J Final Draft 2016 SWMP Plan_1_02042015_0311.pdf .pdf 333046 1487339 wqwebportal View J Internal Coord 20160204 draft_4b_02042015_0311.pdf .pdf 333047 1487339 wqwebportal View l City of Auburn 2014 Public Education Summary_5_021 .pdf 334747 1487339 wqwebportal View l City of Auburn 2014 TMDL Summary_55_02102015_0143..pdf 334750 1487339 wqwebportal View J City of Auburn 2014 Monitoring Summary_56_02102016 .pdf 334751 1487339 wqwebportal Close Ecology Home. 1 WQWebPortal Home 1 WQWebSubmittal Home 1 Help 1 Release Notes ( Contact Us Submittals (WQWebSubmittal) Version 1.2 1 Data Disclaimer 1 Privacy Policy Copyright .0 Washington State Department of Ecology 2013. All Rights Reserved. RES.B Page 132 of 184 https: / /secureaccess.wa. gov /ecy/ wqwebportal/ wgwebsubmittal /ViewQuestionnaire.aspx ?Q... 2/10/2015 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Question 1. Attach updated annual Stormwater Management Program Plan (SWMP Plan) Attachment follows: RES.B Page 133 of 184 Resolution No. 5131 Exhibit "A" Full document attached to Resolution No. 5131 CITY OF AUBURN 2015 STORMWATER MANAGEMENT PROGRAM PLAN City of Auburn, WA March 2015 WAS H , NGTON RES.B Page 134 of 184 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Question 4b. Attach a written description of internal coordination mechanisms. Attachment follows: RES.B Page 135 of 184 SWMP Component Administration Question 4b. Description of internal coordination methods Key Staff Positions (L) Lead, (5) Support Notes /Comments Coordination of Permit implementation Water Quality Programs Coordinator (WQPC) (L), Storm Drainage Engineer (5) WQPC works with lead staff in other departments /divisions to promote Permit implementation. Coordination between jurisdictions with interconnected MS4's WQPC (L), Storm Drainage Engineer (5) WQPC communicates with neighboring M54 managers as necessary. Stormwater Management Program Plan development and updates WQPC (L), Storm Drainage Engineer (S) WQPC leads update process. CDPW staff, the public and City elected officials provide comments /suggestions. Public Education and Outreach Awareness building outreach WQPC (L), Utilities Engineering Group (5), Solid Waste Utility (S), Multimedia (5) WQPC and Utilities Engineering staff participate in the regional STormwater Outreach for Regional Municipalities (STORM) group and promote their events within the City. The Storm Drainage, Water and Solid Waste Utilities work together to coordinate messaging, Multimedia provides technical production support. Behavior change outreach WQPC (L), Utilities Engineering Group (5), Solid Waste Utility (S), Multimedia (S) WQPC and Utilities Engineering staff participate in the regional STormwater Outreach for Regional Municipalities (STORM) group and promote their events within the City. The Storm Drainage, Water and Solid Waste Utilities work together to coordinate messaging, Multimedia provides technical production support. Stewardship Environmental Services Manager (L), Environmental Services Program (5), Parks Maintenance (S) Environmental Services Program staff coordinate stewardship events which are supported by Parks Department staff. Measurement of understanding and adoption of targeted behaviors WQPC (L) Any reports on measurement and adoption of targeted behaviors are routed to the WQPC for discussion by Storm Drainage Utility staff for inclusion in the annual report. Information in the report helps refine future outreach efforts. RES.B 1 H: \PU6_WRKS \Utilities \Storm \NPDES II\Administration \Annual Reports\2014 Report\Internal Coord220015012 r of 184 Public I Illicit D Question 4b. Description of internal coordination methods Create opportunities for public participation in SWMP Plan updates WQPC (L), Storm Drainage Engineer (S) The WQPC schedules the public comment period and public hearing to allow for comments on the SWMP Plan. Post SWMP Plan and Annual Report on City website WQPC (L), Multimedia Department (5), Engineering Services Administrative Staff (S) The WQPC coordinates with Multimedia or Engineering Services Administrative Staff to have the SWMP Plan and Annual Report posted on the City's website. Mapping Storm Drainage Technician (L), Design Technician Supervisor (L), Storm Drainage Engineer (S), IT /GIS Division (5) Storm Utility is conducting field inventory of storm drainage assets and coordinating with IT /GIS to update GIS maps. The Design Technician Supervisor coordinates with IT /GIS to ensure that capital projects are entered into the City's GIS maps. Prohibited discharge ordinance development /updates WQPC (L), Storm Drainage Engineer (S), Legal Department (5) Storm Utility staff coordinate with the Legal Department and others to update city code as required. Program to detect and identify non - stormwater discharges and illicit connections to MS4 WQPC (L), Storm Drainage Technician (S), Water Resources Technician (S), Storm Division Crew (S) Spill or dumping reports are received at Maintenance and Operations (and through any other City staff). Once received they are routed to the IDDE investigation team (WQPC, Storm Drainage Technician, and Water Resources Technician). The investigation team may request assistance from storm maintenance staff if the television truck, smoke testing, traffic control or confined space entry are needed. The WQPC conducts IDDE screening as part of the annual inspection of all municipally owned or operated permanent stormwater treatment and flow control BMPs /facilities. Program to address illicit discharges, including spills and illicit connections, into the MS4 WQPC (L), Storm Drainage Technician (5), Water Resources Technician (5), Storm Division Crew (S), Code Enforcement (S) Identified spills or illicit connections are initially addressed by the IDDE investigation team. Spill clean -up often requires the assistance of storm /streets maintenance staff. The IDDE investigation team works with the Building Division and Code Enforcement to address illicit connections. Training for staff responsible for identification, investigation, termination, cleanup, and reporting of illicit discharges, spills and illicit connections WQPC (L), Storm Drainage Technician (S), Water Resources Technician (S) The WQPC ensures IDDE identification and reporting training is conducted for new staff and that the IDDE investigation team is kept up to date in their training. RES.B 2 H: \PUB_WRKSwtilities\ Storm \NPDES II\ Administration \Annual Reports \2014 Report \Internal CQg0711 of 184 Question 4b. Description of internal coordination methods Recordkeeping WQPC (L) The WQPC maintains records pertaining to Illicit Program for permitting, site plan review, inspection and enforcement for private and public projects Asst Director of Community Development Services (L), Asst Director of Engineering/City Engineer (L), Development Engineer (5), Storm Drainage Engineer (5), Construction Manager (S) Discharge Detection and Elimination. Controlling Runoff from New Development, Redevelopment and Construction Sites Ordinance that addresses runoff from new development, redevelopment and construction site projects Storm Drainage Engineer (L), Development Engineer (S), Construction Manager (S), Legal Department (S) The Storm Drainage Engineer is the lead on code updates related to controlling runoff from new development, redevelopment and construction sites and coordinates updates with Development Services and Construction Management to ensure that the changes are communicated to review staff. All code changes are coordinated with the Legal Department. Program for permitting, site plan review, inspection and enforcement for private and public projects Asst Director of Community Development Services (L), Asst Director of Engineering/City Engineer (L), Development Engineer (5), Storm Drainage Engineer (5), Construction Manager (S) Developers work with Planning staff prior to submitting plans to ensure that their project will meet City zoning standards and that environmental review is complete. Developer plans are received through the City's Permit Center. The plans are routed through the development review process including review by Development, Traffic and Utility Engineers, Construction and the Building Department staff. Approved development plans move to Construction for inspection by the Construction Inspection and Stormwater Management Inspection staff during the construction phase. Public projects are designed in house or by consultants under City contract to meet City stormwater standards. Construction oversight is provide by Construction Inspection and Stormwater Management Inspection staff. Program to verify adequate long -term operation and maintenance of stormwater treatment and flow control BMPs /facilities Storm Drainage Engineer (L), Development Engineer (L), Water Resources Technician (S), Storm Drainage Technician (S) Development Engineering staff prepare and ensure that permanent Maintenance and Inspection Easement documents are approved and recorded for each development project. Prior to recording, the documents are reviewed and signed by the Storm Drainage Engineer. Annual City budget includes allocations for operation and maintenance of public stormwater facilities. Make copies of "Notice of Intent for Construction Activity" and "Notice of Intent for Industrial Activity" available to representatives of new development and redevelopment Development Engineer (L), Development Review Engineer (5) The Development Engineer and his staff provide Notice of Intent information to developers during the design phase of development projects. RES.B 3 H: \PUB_WRKS \Utilities \Storm \NPDES II\ Administration\Annual Reports \2014 Report\Internal Co 1:38 3. age 2of 184 Question 4b. Description of internal coordination methods Train permitting, plan review, construction site inspection, and enforcement staff to conduct these activities Asst Director of Engineering Services /City Engineer (L), Asst Director of Community Development Services (L), Development Engineer (L), Construction Manager (L) Training on the plan review process is conducted by the Asst Director of Engineering Services /City Engineer and the Development Engineer. Construction site inspection and enforcement staff training is coordinated by the Annual inspections of all municipally owned or operated permanent stormwater treatment and flow control BMPs /facilities WQPC (L) Asst Director of Community Development Services and Spot checks of potentially damaged permanent stormwater treatment and flow control BMPs /facilities after major storm events Storm Division Manager (L), Storm Division Crew (S) Construction Manager. Low impact development code - related requirements Storm Drainage Engineer (L), Development Engineer (S), WQPC (S), Asst Director of Community Development The City has organized a core group to implement Low Impact Development. The group, led by the Storm Establish an inspection program designed to inspect all sites and achieving at least 95% of inspections Services (5), Building Official (5) Drainage Engineer includes Permitting, Planning, Development Review, Building and Storm Drainage Utility management level staff. Watershed -scale stormwater planning WQPC (L) The WQPC will ensure that watershed -scale stormwater planning is addressed when required. Municipal Operations and Maintenance Implement maintenance standards that are as protective, or more protective, of facility function than those specified in the Stormwater Management Manual for Western Washington WQPC (L), Storm Division Crew (S) The WQPC utilizes maintenance standards that are equivalent to those in the Stormwater Management Manual for Western Washington when inspecting public treatment and flow control facilities. Maintenance and Operations staff that are performing catch basin inspection have been provided with equivalent standards. Annual inspections of all municipally owned or operated permanent stormwater treatment and flow control BMPs /facilities WQPC (L) The WQPC conducts inspections of all municipally owned and operated permanent stormwater treatment and flow control BMPs /facilities. Spot checks of potentially damaged permanent stormwater treatment and flow control BMPs /facilities after major storm events Storm Division Manager (L), Storm Division Crew (S) Storm maintenance staff under direction of the Storm Division Manager perform inspections after storm events to look for facility damage or maintenance needs. Inspection of all catch basins or inlets at least once by August 1, 2017 and every two years thereafter Storm Division Manager (L), Storm Division Field Supervisor (S), Storm Division Crew (S) The Storm Maintenance Division under direction of the Storm Division Manager is responsible for completing catch basin inspection and maintenance in accordance with the schedule outlined in the Permit. Establish an inspection program designed to inspect all sites and achieving at least 95% of inspections WQPC (L), Storm Division Manager (L) The WQPC is responsible for inspection of public treatment and flow control facilities. The Storm Division Manager is responsible for ensuring inspection of all public catch basins. RES.B 4 H: \PUB_WRKS \Utilities\ Storm \NPDES II \Administration \Annual Reports \2014 Report \Internal Cpgrtl�(]7518 of 184 Question 4b. Description of internal coordination methods Implement practices, policies and procedures to reduce stormwater impacts associated with runoff from all lands owned or maintained by the City, and road maintenance activities Asst Director of Public Works Operation Services (L), Parks Maintenance Manager (L), Facilities Manager (L), WQPC (5) The WQPC prepares documentation of practices, policies and procedures to reduce impacts from City lands and maintenance activities. The Asst Director of Public Works Operation Services, Parks Maintenance Manager and Facilities Manager are responsible for implementing those practices. Train employees whose primary construction, operations or maintenance job functions may impact stormwater quality Asst Director of Public Works Operation Services (L), Parks Maintenance Manager (L), Cemetery Supervisor (L), Golf Course Greens Superintendent (L), Facilities Manager (L) The Asst Director of Public Works Operation Services, Parks Maintenance Manager, Cemetery Supervisor, Golf Course Greens Superintendent and Facilities Manager ensure that new staff receive training on best management practices to prevent stormwater pollution from their work practices; including follow -up training to address changes in procedures, techniques, requirements or staffing. Documentation of training is submitted to the WQPC. Implement a Stormwater Pollution Prevention Plan (SWPPP) for all heavy equipment maintenance or storage yards, and material storage facilities Asst Director of Public Works Operation Services (L), Storm Division Manager (S), Cemetery Supervisor (L), WQPC (S), two Cemetery Maintenance Worker II positions (S) The Asst Director of Public Works Operation Services, Storm Division Manager and WQPC make up the Pollution Prevention Team for Maintenance and Operations. Two Maintenance Worker II positions make up the Pollution Prevention Team for the Cemetery. These teams implement the SWPPPS, including annual review and update (if needed). Maintain records of inspections and maintenance or repair activities conducted by the City WQPC (L), Storm Drainage Manager (L), Vegetation Manager (S), IT /GIS (L) All records of inspections and maintenance /repair activities are entered into the City asset management software program. The WQPC records inspections and Storm Maintenance staff (under supervision of the Storm Division Manager record maintenance and repair activities. IT /GIS assists with managing the asset management software program. TMDL Compliance Beginning no later than October 1, 2013, conduct twice monthly wet weather sampling of stormwater discharges to the White River at Auburn Riverside High School Storm Drainage Technician (L), WQPC (5) This work has been completed. For any outfalls monitored that show discharges exceed water quality criteria for primary contact recreation: WQPC (L), Storm Drainage Technician (5) This work has been completed. designate those areas as high priority for illicit discharge investigation RES.B s H: \PUB_WRKS \Utilities \Storm \NPDES II\A.dministation\Annual ReportA2014 Report\Internal Coo,,j 220015001 ,1s 12.b of 184 Monit Question 4b. Description of internal coordination methods Install and maintain pet waste education and collection Parks Maintenance Manager (L) The Parks Maintenance Manager oversees installation stations at municipal parks and other City owned and Storm Drainage Engineer (L) and maintenance of pet waste stations and disposal operated lands adjacent to streams. Focus on locations where people commonly walk their dogs Storm Drainage Engineer (L) receptacles. Status and trends monitoring Storm Drainage Engineer (L) The City is paying into the Regional Stormwater Monitoring Program. Effectiveness studies Storm Drainage Engineer (L) The City is paying into the Regional Stormwater Monitoring Program. Source identification and diagnostic monitoring Storm Drainage Engineer (L) The City is paying into the Regional Stormwater Monitoring Program. Reporting Annual Reporting WQPC (L), Storm Drainage Engineer (S) The WQPC receives and compiles data related to implementation of the Municipal Permit with the assistance of the Storm Drainage Engineer. The WQPC fills out the annual report and is responsible for submitting the report to the Department of Ecology. RES.B 6 H: \PUB_WRKS \Utilities\ Storm \NPDES II \ Administration \Annual Reports \2014 Report \Intemal CidajtPiiit of 1 84 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Question 5. Attach description of public education and outreach efforts conducted per S5.C.1.a.i and ii Attachment follows: RES.B Page 142 of 184 City of Auburn 2014 Public Education and Outreach Summary Public Education Activity Target Audience Comments City Storm Drainage Web Site General Public City website provides general information on the City's storm drainage program, links to the City's SWMP and annual reports and lists the Spill Reporting phone number. City Storm Drainage Web Site Private Storm Facility Owners and Managers City website provides information on maintenance standards for private storm drainage systems. Stormwater Outreach for Regional Municipalities (STORM) General public Auburn participated in this regional public education program. PSSH branded information and items were distributed. Puget Sound Starts Here City Proclamation General public The Mayor issued a proclamation that May was Puget Sound Starts. Here Month Solid Waste & Recycling Newsletter Homeowners Provided information on disposal options for household hazardous waste and on keeping hazardous waste out of stormwater. Included reminder for pet owners to clean up pet waste. Puget Sound Starts Here Don't Drip and Drive Campaign Vehicle owners The City advertised the Don't Drip and Drive campaign on it's closed circuit television channel in public facilities. ECOSS Spill Kit Program Business types included automotive, food service, gas stations, grocery marts and retail Outreach and educational training was provided to 76 businesses in 2014. 46% of the businesses contacted spoke English as a second language. Water Festival Fourth and fifth grade students 311 Auburn students attended Water Festival 2014 where they learned about stormwater, pollution prevention, wetlands, salmon, drinking water and sanitary sewer issues through hands on activities and presentations. Natural Yard Care Workshops Homeowners The three workshops were attended by between 20 and 32 people per session (39 unique households) from the south valley area of Auburn (Main St south to the White River). Attendees learned that they could have beautiful, healthy yards while reducing their dependence on pesticides and fertilizer. Kid's Day School children and their parents One day fair where approximately 1,500 children visited the Auburn Utilities booth and learned about stormwater pollution prevention and other water resource information. Carwash Kit Program / IDDE Property owners / managers Kit checkout procedures continued to include a process were the City verifies that a kit will function at a site prior to it being check out for use. Volunteer Vegetation Planting at the Fenster Nature Park General public The City organized and led native plant planting at the Fenster Nature Park. Volunteer Mulching at the Reddington Levee Setback Site General public The City organized and led an event to spread wood chip mulch around native plants that had been planted at the Reddington Levee Setback Site. Volunteer Vegetation Planting at the Auburn Environmental Park General public The City organized and led native plant planting, invasive species control and mulching opportunities at the Auburn Environmental Park. Approximately 150 volunteers participated. RES.B Page 143 of 184 City of Auburn 2014 IDDE Education Summary Public Education Activity Target Audience Comments Rain Drain Postcard Homeowners in areas where illicit discharges are suspected Postcard was mailed to 63 residences in areas where illicit discharges had been identified. Rain Drain Postcard - updated Homeowners in areas where illicit discharges are suspected Developed a new postcard to send to addresses in the vicinity of illicit discharges. Postcard reminds residents that storm drains flow to the nearest river. Includes illicit discharge reporting number and is a "Puget Sound Starts Here" labeled product. Mailed to 83 addresses in 2014. Best Management Practices Training to Prevent Stormwater Pollution for Municipal Operations Municipal operations staff including Community Development and Public Works Department and Parks, Arts and Recreation Department maintenance workers 81 municipal maintenance staff attended the training on stormwater pollution prevention related to the work that they perform. ECOSS Spill Kit Program Business types included automotive, food service, gas stations, grocery marts and retail Outreach and educational training was provided to 76 businesses in 2014. 46% of the businesses contacted spoke English as a second language. I poop, you scoop ad Ad was placed in the Lakeland Hills HOA newsletter The Lakeland Hills area includes the drainage basin where Auburn has a fecal coliform TMDL. Poop scoop information was included in the City's recycling newsletter This information is distributed City wide The recycling newsletter is distributed in the Lakeland Hills TMDL emphasis area. RES.B Page 144 of 184 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Question 20. Attach a summary of actions taken to characterize, trace and eliminate each illicit discharge found by or reported to the Permittee. For each illicit discharge, include a description of actions according to required timeline per S5.C.3.d.iv. Attachment follows: RES.B Page 145 of 184 2. Unique Identifier 3. Da. incident indisily reported 6. Fre pen 7. Threat Determination and 63 Notificatiam (constituted a threat to human 30404 02360 environment 2014 Illicit Discharge Detection and Elimination Summary 10.Source 7a. Immediate 9 Flow did you 10312 01000 Tracing 320 231000? the roblema Methods- 121031010or Testin ra. Poll uta nt(s) Identified- 13 Source or Cause. 14. Correction/ Elimination Method: 15. Final Resolution RES.B .DES -DoeloOelonErrackirg spresesnec,,,burn ODE Tradtir,Onn DanAsx Page 146 of 184 R14-00182 1/23/2014 Naturrtly °coming discharge No Yes Staff Referral Visual recon Color, Visual indicators Natural Source Iron bacteria No Action Needed 1/23/2014 Reported problem was identified as iron bacteria. 014-00127 1/14/2014 One-time Spill or Discharge Yes Yes Staff Referral Visual recon Not Used Vehicle Fluid, VehMle Other (explain in Fold 16) 1/14/2014 14. Spill of oil from a yehkle accident. Absorbent pads were used to clean up the oil. 014-00341 2/10/2014 Incident [00 40234 No Yes ERTS Visual recon Not Used Not Identified Source Not identified Other (explain in Field 16) 2/10/2014 Report of oil on road ourtace. Intersection location does not exist in Auburn. Streets that may have been incorrectly identified were investigated. Ecology was notified that the Mcident may be in Sumner instead of Aubu rn. 014-00460 2/21/2014 One-time Spill or Discharge 143 Yes Staff Referral Visual recon Not Used Vehicle Fluids Vehicle No Action Needed 2/21/2014 Report of spill from vehicle collision. Found extremely smell arum,. of non-recoverable sheen on pavement surface. 414-00152 3/3/2014 OneatirrieSpill or Discharge Alci Ye, 31001 000-0401 Visual recon Visual indicators Vehicle Fluids Vehicle Other (explain in Field 16) 3/4/2014 Report of vehicle fluids from 00 00014001 Ref F used absorbent padsOl pick up as much spilled fluid as possible. Pads were placed M the gutter line at catch basins to try. catch additional fluid/sheen. Pads were collected and disposed 00 00 3/4/14. 014-00582 . 3/11/2014 Irrtermittent Yes Yas Call from properly owner Visual recon Flo, Odor, Visual indicators, Coliforrn test Sewage/Septage Multifamily Education/Technic al Assistance, Enforcement, Problem Flot Abated (explain in Field 16) 4/9/2014 Preliminary results ore coliform tert &relented that a illicit connection or broken sewer line is present. Based on the test results and that sewage contaminated stormwater was on the ground and discharged from the property du ring storm events the correction process was turned 0222 14 code enforcernem and the building department The property manager was directed to pump residual contaminated storrnwater to a sewer cleanout. Correction is in process. R14-00640 3/10/2014 One-time Spill or Discharge No Yes ERTS Visual recon Visual indicators None Pound Indust.] Education/Technic al Assistance, No Action Needed 0/11/2014 Based on 11060 647064 Utility inspection staff responded. No evidence to support the reported activity was visible. Inspectors provided best management proctice information30 the business manager. 1214-00747 3/21/2014 One-time Spill or Discharge No Yes ERB'S, Other Agency Referra Visual recon Odor, Visual indicators Vehicle Fluids Industrial, Vehicle No Action Needed 3/21/2014 The CMy recieved a call from the 648 1104 a spill had accured. Staff visted the site and found that fuel had spilled on the ground while persons unknown were steeling fuel from a parked vehicle. The spilled fuel entered a p011122 010140 system. The business maintenance manager had applied absorbent and boomsto contain some of the oil, and had reported the spill. Th e manager was waiting for DOE responseto determine what method 10 052 to clean the parking lot and storm system. No fuel entered the municipal M54. R14-00796 3/27/2014 One-time 2/111 01 Discharge No Yes 46uel observation 102021 05000 Odor, Visual indicators Vehicle Fluids Vehicle Other (explain in Field 16) 3/21/2014 Diesel sheen traclwd aver 1/2 mile of road surface. Trail became too diffuse to follow before a source could be identified. 114-00005 3/28/2014 One-time Spill or Discharge Yes Yes Staff Referral Visual recon Odor, Visual indicators Concrete Form Release Oil CorMowrtion Education/Technic 21 30002200*, Behavior/Operatio ns Modification 3/28/2014 A sheen of oil based connote-form release agent was released from a construction rtte after forms or a application spmyer were set on a sidewalk during a heavy rain. The sheen flowed on. a porous concrete street and into a rtorm d rain. The contractor corrected the problem 2/ 024001112 potential sources and cleaned all remaining sheen from the area. 014-00887 4/7/2014 One-tirne Spill or Discharge No Yes ERTS Visual moon Not Used Ethylene glycol Public School No Action Needed 4/7/2014 Maintenance co ntmctor 1,5 working on 60 0000311 heater/chiller unit and spilled approximately 15 gallons of ethylene glycol. The E6 drained into the onsifte storm drainage system which leads to the school's storm pond. The pond discharges dirertly to waters of the state. No impact to 241 2214. RES.B .DES -DoeloOelonErrackirg spresesnec,,,burn ODE Tradtir,Onn DanAsx Page 146 of 184 3.130te incident Z Unique 1000110 2014 Illicit Discharge Detection and Elimination Summary 7. Threat Determination and G3 Notification: (constr0Uted a threatto human 10. Source heahh orthe 7a. Immediate 9. How did you learn about Tracing envnonment) Response? the problem? Methods: 11_ Indicator Testing 12. Pollutant(s) Identified_ 13. Source or Cause: 14. Correction/ Elimination Method: 15. Final Resolution Date 16. Field notes, explanations. and other comments: RES.B NAM., .1i turnAlIPDES INDOK/Of Page 147 of 184 014 -00970 4/16/2014 One-time Spill or Discharge Yes Yes Staff Referral Visual recon Not Used Vehicle Fluids Vehicle Other (explain in Field 16) 4/16/2014 Found oil sheen on road surface for two blocks. followed thetrrel into a shopping center and behind toe building Found where absorbent had been applied and found a paper coffee cup full of waste oil_ Picked-up and togged the coffee cup of oil and some of the absorbent for disposal. The property management company was called and a message left that more clean -up was required. R14 -01051 4/25/2014 NA No Yes Pollution Hotline Visual recon Color, Odor, Visual indicators None Found Source Not Identified No Action Needed 4/25/2014 Anonymous caller reported diesel or antifreeze being dumped n t storm drain. No evidence of dumping was found on site or in the downstream storm system. 614-01061 4/79/2014 One-time Spill or Discharge Yes Yes Pollution Hotline Visual recon Visual indicators Food Waste /Oil, charcoal briquettes Source Not Identified Other (explain in Field 16) 4/29/2014 Investigation found that charcoal briquettes, ash and grease had been dumped into a cachbavn in an alleyway. Catch basin and dow n m system were cleaned. A port card was sentto all addresses in the vicinity notifying them that storm drains are for rain water only. R14 -01102 5/2/2014 Onetime Spill or Discharge Yes Yes Pollution Hotline Visual recon Visual indicators Vehicle Fluids Vehicle Other [explain in Field 16) 5 /2/2014 Spill of motor oil from a vehicle accident Applied absorbent and swept it up for disposal. Street sweeper was used to remove residual absorbent R1401176 5/9/2014 Unconfirmed Report No Yes ERTS Visual recon Visual indicators None Found Unconfirmed Report No Action Needed 5/9/2014 Initial report of an employee dumping waste liquids into a sewer was called into the EPA who forwarded the report to WSDOE. City investigators inspected the site and could find no evidence of illickdischarge. W14 -03997 5/11/2014 One -time Spill or Discharge Yes Yes ERTS, Other Agency Referral Visual recon Color, Visual indicators Not Identified Source Not Idemified Education/Technic al Assistance, Problem Not Abated (explain in Field 16) 5/12/2014 Storm Utilly staff responded be a report of an unknown substance In a City storm pond. Material may be latex paint but is very dilute. No evidence of dumping was found upstream of the pond. Postcards will be sentto the neighborhood reminding people to not use the storm system for waste disposal_ 114 -01216 6/2/2014 One -tune Spill or Discharge Yes Yes Staff Referral Visual recon Odor, Visual indicators Sediment/Soil, Vehicle Fluids Vehicle Other (explain in Field 16) 6/2/2014 Semi truck andtraler drove off road into ditch That conveys a stream. Due to the accident oil, diesel and antifreeze were spilled, contaminating soil and water in the ditch. The trailer also lost its load of landscaping and soil amendments into the ditch (bags of sand, rock, steer manure, potting soil and bark mukh). DOE contracted with NRC to provide clean -up services for the contamination. Tow company contract employees helped remove the trailer load. 614-01706 7/3/2014 One -time Spill or Discharge Yes Yes Staff Referral Visual recon Visual indicators Vehicle Fluids, Dumping/Trash Vehicle Other (explain in Field 16) 7/3/2014 Waste Management garbage truck rolled over and leaked hydraulic oil. Absorbent pads and granular absorbent were used to contain and clean up the oil. R24 1/1/2014 One -time Spill or Discharge Yes Yes Pollution Hotline Visual recon Not Used Vehicle Fluids Vehicle Other (explain in Field 16) 8/1/2014 Oil spill from vehicle accident. Applied absorbent and swept it up. R25 7/20/2014 Onetime Spill or Discharge Yes Yes Pollution Hotline Visual recon Not Used Vehicle Fluids Vehicle Other [explain in Field 16) 7/23/2014 Oil drained from a moving vehicle. Staff used absorbentto clean up areas where the oil had puddled. Vehicle could not be located. 621 7/29/2014 One -time Spill or Discharge Yes Y¢ Staff Referral Visual recon Flow, Odor Sewage/Septage Sanitary Overflow Other (explain in Field 16) Sewage spill from a private sewage lift station servinga commercial /m nufacturing development City staff contacted the owner to stop the overflow. The City will be working with the owner to prevent future overflows R66 8/7/2014 One -time Spill or Discharge No Yes Staff Referral Visual recon Color Paint Public Entity (explain it Other (explain in Field 16) 1/7/2014 Container of latex paint fell off of a City of Auburn truck and spilled approximately l gallon of paint of the road surface_ The paint was washed from the road into the storm system and a educator truck used to clean the water and paint from the catch basins/manholes- RES.B NAM., .1i turnAlIPDES INDOK/Of Page 147 of 184 2. Unique Identifier 3. Date incident reported 6. Frequency 1. Threat Determination and G3 Notification: (constituted a threat to human health .0 400 environmem) 70. Immediate Response? 2014 Illicit Discharge Detection and Elimination Summary 10. Source 9. How did you learn about Tracing the roblorn? Methods: 11. Indicator Testin 12. Pollutant(s) Identified: 13. Source or Cause: 14. Correction/ Elirninaton Method: 15. Final Resolution Date 16. Field notes lanations and other comments RES.B Page 148 of 184 059S 9/30/2014 One-time Spill or Discharge Yes Yes Police call Visual moon Visual indicators Vehicle Fluids Vehicle Other (explain in Field 16) 9/30/2014 Auburn Police 041106 040 requested spill response staff to stand by at a rollover truck accident in case fluids spilled during righting and towing of the truck. Staff provided oversight as the truck was righted and towed. Antifreeze spilled on the road shoulder and on the road surface. Antifreeze spilled 00 06. road surface was immediately contained with absorbent for disposal. R676 10/15/2014 One-time Spill or Discharge Yes Yes Pollution Hotline Visual recon Odor, Visual indicators Vehicle Fluids Vehicle Other (explain In (i 10/14/2014 Vehicle spilled fluids (gas and possibly oil) onto road surface. Absorbent was applied and cleaned up for disposal. Fluids did not leave the road surface. 0772 10/31/2014 One-time Spill or Discharge No YeS Staff Referral Visual recon Odor, Visual indicators Vehicle Fluids Vehicle No Action Needed 10/31/2014 Report of a sheen on street runoff called in to the City. Staff responded and found sheen from a couple drip spots being washed of the Street by the rain. No recoverable fuel 0100 was present. 0693 10/15/2014 One-time Spill or Discharge Yes Yes Pollution Hotline Visual recon Visual indicators Vehicle Fluids Vehicle fire No Action Needed 10/16/2014 Run noff from fire fighting activities at a fire orr three semi trucks discharged vehicle fluids into a short segment of piped system and ditch line. R804 11/10/2014 On.-time Spill or Discharge Yes Yes Staff Referral Visual recon Visual indicators Latex paint Resident Education/ Technical Assistance 11/18/2014 Discharge of milky 113514 435 a catch 0500 0040 noticed by the City's data inventory crew. No flow was entering the inlet to the pipe upstream. The storm crew smoke tested and televised the pipeline and while that was occuring a neighboring property owner told investigating staff that he had washed out a paint brush into his driveway drain which is tied into the pipe. The property owner was provided residential 3MP information for preventing stormwater pollution_ W1S2 11/26/2014 One-tme Spill or Discharge No Yes Staff Referral Visual recon Visual indicators Foam Not identified Educational postcard mailed to neighborhood 12/8/2014 Suds were discovered in a catch basin. Investigation upstream identified one other catch basin with suds. Continued surveillance over the next week didn't identify any further issues. This issue Is occuring in other areas ofthe City so may be from natural causes. Samples collected 00 12/10/2014, Analysis indicated that su rfactants were non-detect and fecal coliform were within range for Stormwater. R987 12/11/2014 One-time Spill or Discharge No Yes Staff Referral Visual recon Visual indicators Vehicle Fluids Vehicle accident No Action Needed 12/11/2014 Minor amount of vehicle fluid spilled on road surface duet° a vehicle accident during heavy rain. No fluid was recoverable. No sheen was observed in adjacent catch basin. R901 11/24/2014 One-thne Spill or Discharge No Yes Staff Referral Visual recon Visual Indicators Turbid water Construction site Issue had cleared up by the time investigation 11/24/2014 Turbid water reported over the weekend. Inspection on Monday morning showed no issue. Follow-up inspections were clear as well. R923 12/4/2014 One-tine SP. 0r Discharge No Yes S.ff Referral Visual recon Visual indicators Vehicle Fluids Vehicle Na Action Needed 12/4/2014 500 recoven±le spill of vehicle fluids was fiou act location was outside Auburn's jurisdiction. 01008 32/15/2014 Unknown No Yes Staff Referral Visual recon Visual indicators Foam Possibly natural causes Upstream system was inspect.' 12/16/2014 Foam present in storm catch basin. No evidence of an illicit connection or discharge. Similar issue is being seen around the City indicating it may be from natural causes. R1031 12/18/2014 Naturally °enuring discharge No Yes Staff Referral Visual recon Visual indicators Iron bacteria Natural cause 310 410100 Needed 12/18/2014 Report of brown substance in ditch. Investigators determined that it was iron bacter. 41035 12/18/2014 One-time Spill or Discharge No Yes Staff Referral Visual recon Visual indicators Plaster Manufacturing 0,01044 10 code enforcement Open Plaster from form manufacturing had been tracked into the parking lot of the business. No evidence that ft had made it into the site discharge. Education regarding City code requirements was conducted. Code enforcement was called to enforce clean- uP. R1064 12/23/2014 One-time Spill or Discharge No Yes Staff Referral Visual recon Visual indicators Pressure washing Building cleaning Education/Technic al Assistance 12/23/2014 Commercial pressure u.shing company was washing a building. Much 00 51,, material being removed was bird nests and waste. Provided BMP information and requested that th ey sweep up and bag the solids asthey were washed from the building to keepthe rain from washingthern into the storm system. RES.B Page 148 of 184 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Question 55. For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 activities to address the applicable TMDL parameter(s). Attachment follows: RES.B Page 149 of 184 City of Auburn 2014 Puyallup River Watershed Fecal Coliform TMDL Summary Action Comments Completed second wet season of illicit discharge investigative sampling within the drainage basin draining the north end of the Lakeland Hills neighborhood into the White River. Sampling throughout the drainage basin did not produce results that would indicate the presence of an illicit connection to the MS4. Install and maintain a pet waste education and collection station. A pet waste education and collection station is installed and maintained at the off leash park in Roegner Park. An "I Poop, You Scoop" ad was run in the Lakeland Hills Homeowner Association newsletter I poop, you scoop advertising. Inspected catch basins and manholes within drainage basin to identify all inlets /outlets. As part of the City's data inventory staff inspected and collected geographic data on approximately 95% of the storm catch basins and manholes within the drainage basin. All inlets were verified to ensure that illicit connections were not present. No evidence of illicit discharge was noted. H: \PUB_WRKS \Utilities \Storm \NPDES 1I\Administration\Annual Reports \2014 Report \City of Auburn 2014 TMDL Summary.docx RES.B Page 150 of 184 City of Auburn Annual Report for 2014 National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Question 56. Attach a description of any stormwater monitoring or stormwater - related studies as described in S8.A. Attachment follows: RES.B Page 151 of 184 City of Auburn 2014 Monitoring Summary Monitoring Description Purpose Comments Fecal coliform sampling Illicit discharge investigation The "T" basin which drains a portion of the Lakeland Hills neighborhood was identified as a high priority area for illicit discharge investigation under the Puyallup River Watershed Fecal Coliform TMDL. Sampling within the basin did not indicate the presence of an illicit connection. Fecal coliform sampling Illicit discharge investigation Confirmed that fecal coliform was present in discharge from private property. Property owner identified and repaired a broken waste pipe. Fecal coliform and surfactant sampling Illicit discharge investigation Investigating the source of foam found in the storm drainage system. Insignificant fecal coliform and no surfactants were found. Determined that the foam was naturally occurring. H: \PUB_WRKS \Utilities \Storm \NPDES II\Administration \Annual Reports \2014 Report \City of Auburn 2014 Monitoring Summary.doc RES.B Page 152 of 184 AUBURN WASH NG` o AGENDA BILL APPROVAL FORM Agenda Subject: Date: Resolution No. 5134 March 9, 2015 Department: Attachments: Budget Impact: Public Works Res5134 $0 ExhibitA -2015 Fee Schedule Administrative Recommendation: City Council adopt Resolution No. 5134 Background Summary: Resolution No. 5134 proposes an update to the City of Auburn Fee Schedule related to System Development Charges, business license fees for rental housing, various other utility fees as they currently exist in the City Code, and Cemetery fees. The fees and charges included in Resolution No. 5134 that are in addition to the SDC charges, were not included in the earlier amendments to the fee schedule adopted by Resolution No. 5114. As background information related to the SDC increases that are proposed, the City Council previously discussed the formula and assumptions that resulted in the proposed increases at several former Council Committee meetings and a Council Study Session. The existing utility facilities partially paid for by System Development Charges (SDCs) have included wells and springs, reservoirs, water treatment facilities, pump stations, connections to the regional Tacoma water system and purchasing permanent water supply capacity in Pipeline 5, water transmission mains, sewer and storm interceptors, and sewer and storm pump stations. Future facilities identified through the City's comprehensive planning effort for its utilities will include improvements to Well 1, additional purchases of capacity from the regional water system, Fulmer Well Field treatment and supply expansion, a new reservoir in the Valley, new pump station expansions, larger diameter regional storm water pipe improvements, and new sewer interceptors. The costs of future projects that are attributable to rehabilitation, replacement, and maintenance were not included in the costs for determining the proposed SDCs. RES.0 AUBURN * MORE THAN YOU IMAGINED Page 153 of 184 The water and sewer SDCs will be increased beginning March 30, 2015, while the storm SDC will remain unchanged in 2015. The same water SDC will apply to all customer classes that use a 3/4" or 1" meter. In accordance with Auburn Municipal Code ACC 13.41.030, the SDCs will be reviewed annually. The City Council has indicated a desire that future annual changes will, at a minimum, reflect changes in the Engineering News Record Construction Cost Index (ENR CCI) for Seattle, WA, but not be less than 0 %. The Fees and Charges amended by Resolution No. 5134 will go into effect on March 30, 2015. Reviewed by Council Committees: Councilmember: Meeting Date: March 16, 2015 RES.0 Staff: Snyder Item Number: RES.0 AUBURN * MORE THAN YOU IMAGINED Page 154 of 184 RESOLUTION NO. 5 1 3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING THE CITY OF AUBURN FEE SCHEDULE TO ADJUST FOR ADDITIONAL FEES AND CHARGES WHEREAS, in connection with the municipal functions and operations of the City of Auburn, the City provides various services, a number of which entail fees; and WHEREAS, the City Council provided for the adoption of a Fee Schedule with the passage of Ordinance No. 5707; and WHEREAS, since the passage of Ordinance No. 5707, the City Council has periodically reviewed and updated its schedule of fees and costs, including its most recent update, approved with Resolution No. 5114, passed on December 15, 2014; and WHEREAS, in the course of reviewing City fees, and in keeping with the philosophy of setting City fees in amounts reflective of actual costs, and in further keeping with the intent to make City fees and charges consistently accessible, it is appropriate to review and amend the fees and charges for City applications and activities for which fees are charged; and WHEREAS, System Development Charges (SDCs) are charges for each new connection to Auburn's water, sanitary sewer and storm drainage utility systems to use the existing utility systems infrastructure and to provide a portion of the revenue needed for expansions and upgrades necessary to serve new connections; and WHEREAS, there were also some other city fees and charges that were not included in the previous amendment to the fee schedule, including changes to the cemetery and other utility fees and charges. Resolution No. 5134 March 5, 2015 Page 1 RES.0 Page 155 of 184 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: Section 1. The City of Auburn Fee Schedule is hereby amended as set forth in the attached " Exhibit A ", and Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation, and Section 3. This Resolution shall take effect and be in full force on March 30, 2015. Dated and Signed this day of , 2015. CITY OF AUBURN NANCY BACKUS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPRO AS T ORM: Danie B. Heid, City Attorney Resolution No. 5134 March 5, 2015 Page 2 RES.0 Page 156 of 184 Resolution No. 5134 Exhibit "A" CITY OF AUBURN FEE SCHEDULE FEES FOR CITY PERMITS, LICENSES, PUBLICATIONS, AND ACTIONS Effective January 1 March 30, 2015 A. PLANNING FEES (Per Ordinance No. 5707, Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4070, Resolution No. 4117, Resolution No. 4143, Ordinance No. 6077, Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552, Ordinance No. 6295, Resolution No. 4868, Resolution No. 4880, Resolution 4964, Ordinance 6477, Resolution No. 5016 and Resolution 5114.) 1. Application Fees: Applications for any action identified below shall not be accepted for filing, unless otherwise noted, until the fees per the below schedule have been paid to the City.' Additional Meeting Fee (beyond the specified number) $259.00 per meeting Additional Re- submittal Fee (covers one re- submittal for all land use actions) $63.00 per re- submittal Address Assignment $104.00 per address Administrative Use Permits (covers 1 meeting with staff after which additional meeting fees apply) $880.00 Appeal of Administrative Decision to Hearing Examiner''6 $1,000.00 Binding Site Plane (covers 2 meetings with staff after which additional meeting fees apply) $1,139.00 + $62.00/lot Boundary Line Adjustment': Residential Non - Residential (includes mixed use projects) $518.00 $854.00 Boundary Line Elimination' $500.00 Comprehensive Plan Map Amendments3 (covers 2 meetings with staff after which additional meeting fees apply) $2,070.00 (includes rezone application fee) Comprehensive Plan Text Amendments3 (covers 2 meetings with staff after which additional meeting fees apply) $1,000.00 Conditional Use Permits'' 6 (covers 2 meetings with staff after which additional meeting fees apply) Residential All Other (includes mixed use projects) $1,000.00 $2,000.00 Conditional Use Permits4 — Minor Adjustment (covers 1 meeting with staff after which additional meeting fees apply) Residential All Other (includes mixed use projects) $414.00 $554.00 Please note that the City of Auburn may collect a review fee on behalf of the Valley Regional Fire Authority for certain land use and /or environmental reviews which fee is collected in addition to the City's required fees. 2 Per Auburn City Code, a modification to an approved binding site plan shall be processed in the same manner as the original binding site plan approval. Therefore, the specified fee shall apply to a new or modified binding site plan approval request. 3 Fees for amendments to text or maps of the Comprehensive Plan apply only where an applicant seeks an amendment affecting specific properties rather than the City generally or property within the City generally. 4 Per Auburn City Code, a major adjustment to an approved conditional use permit shall be processed in the same manner as the original conditional use permit approval. Therefore, the specified fee shall apply to a new request for conditional use permit approval or a request for a major adjustment to a previously approved conditional use permit approval. Page 1 RES.0 Page 157 of 184 Critical Areas Review: On -site monitoring & reporting (required) of wetlands & other environmentally sensitive areas5 Critical Areas Reasonable Use Determination City review of environmental studies, plans or reports (whether submitted with another city application or not and includes one re- submittal) Critical Areas Variance — administrative Critical Areas Variance — hearing examiner'' 6 $300.00 /monitoring event $259.00 $259.00 /study, plan or report $259.00 $1000.00 Current Use Taxation (covers 1 meeting with staff after which additional meeting fees apply) $800.00 Development Agreement — Amendment $2,200.00 + $60.00/lot or dwelling unit Downtown Urban Center Design Review (covers 1 meeting with staff after which additional meeting fees apply) $1,139.00 Environmental Review (covers 1 meeting with staff after which additional meeting fees apply) SEPA Checklist review' (includes City issuance of DNS, MDNS, or DS as appropriate) Revised or Supplemental SEPA Checklist review' (includes City issuance of Addendum, if appropriate) SEPA 3rd Party Review $802.00 + $259.00 /required study $350.00 + $259.00 /required study Actual costs Environmental Impact Statement $802.00 + actual costs for preparation of draft & final statements including labor, materials, mailing & other actual costs relating to the drafting & circulating of the EIS. Final Plats — Subdivisions (covers 2 meetings with staff after which additional meeting fees apply and 1 re- submittal) $1,533.00 + $52.00/lot Final Plats — Short Plats (covers 1 meeting with staff after which additional meeting fees apply and 1 re- submittal) $750.00 + $25.00/lot Flexible Development Alternatives Application Review (covers 1 meeting with staff after which additional meeting fees apply and 1 re- submittal) $1,139.00 Hearing Examiner — Conduct of Hearing and Preparation of Decision6 Total hourly charge for hearing examiner plus associated expenses to be paid by applicant prior to issuance of final decision Floodplain Development Permit $259.00 Floodplain Habitat Impact Assessment Report Review $250.00 Floodplain Habitat Mitigation Plan Review $250.00 5 For monitoring required over multiple years, the total monitoring fee for the required monitoring period shall be paid prior to final plat approval or issuance of Certificate of Occupancy or release of required financial security. The total cost for the Hearing Examiner is in addition to the relevant application fee for applications requiring a public hearing before the Hearing Examiner (e.g. conditional use permit). Page 2 RES.0 Page 158 of 184 Combined Floodplain Habitat Assessment/Mitigation Plan Review $500.00 City Acknowledgement Review of FEMA Flood Map Revision Application $100.00 Mining Permits (covers 3 meetings with staff after which additional meeting fees apply) $3,623.00 Miscellaneous Administrative Decisions (i.g. sign area deviation, written interpretations, administrative variances) $500.00 Multi - Family /Mixed Use Design Standards Compliance Review (application covers 1 meeting with staff after which additional fees apply) $1,139.00 Plan Alteration or Vacation6 (application covers 1 meeting with staff after which additional fees apply) $1,000.00 /request Plat Modification (application covers 1 meeting with staff after which additional fees apply) $1,000.00 /request Preliminary Plats — Subdivisions'' 6 (application covers 3 meetings with staff after which additional fees apply) $3,000.00 + $120.00 /lot Preliminary Plats — Short Plats' (application covers 1 meeting with staff after which additional fees apply) $1,449.00 + $60.00/lot Preliminary Site Plan Review (non -PUD) (application covers 1 meeting with staff after which additional fees apply) $1,035.00 Pre - application Meeting (application covers 1 meeting with staff after which additional fees apply) $259.00 — fee will be applied towards any related application made within six months of the date the pre - application meeting was held PUD — Major Adjustment' (application covers 2 meetings with staff after which additional fees apply) $2,558.00 Public Notice Boards: 2' x 4' public notice board 4' x 4' public notice board $80.00 $136.00 Rezone (map amendment)$ $1,760.00 School Impact Fee Collection:9 Per Single Family Dwelling Unit Per Multi - Family Dwelling Unit $52.00 $26.00 Shoreline (application covers 1 meeting with staff after which additional fees apply): Shoreline Exemption Determination Shoreline Conditional Use Permit6 Shoreline Substantial Development Permit6 Shoreline Variance6 $215.00 $1,139.00 $1,139.00 $1,139.00 Short Plat Modification (application covers 1 meeting with staff after which additional fees apply) $259.00 /requested modification Sign Permit10 $100.00 ' A prior City Code amendment eliminated Planned Unit Developments (PUD). The PUD fees included herein are applicable only to the existing previously approved PUDs. 8 Application fee covers 2 meetings with staff after which additional meeting fees apply. 9 The City collects an application fee to cover the reasonable cost of administration of the school impact fee program. 1° The City collects an application fee to cover the reasonable cost of zoning compliance review in addition to the building permit application fee identified in Table 1 -A, below. Page 3 RES.0 Page 159 of 184 Site Plan Approval — PUD, Residential9(application covers 1 meeting with staff after which additional fees apply) $1,139.00 + $62.00/lot or unit Site Plan Approval - PUD, Non- residential9(application covers 1 meeting with staff after which additional fees apply) $1,139.00 + $62.00/lot or unit Special Home Occupation Permits $259.00 Three -Party Outside Utility Extension Agreement - Site Specific Review (application covers 1 meeting with staff after which additional fees apply) $1,035.00 + plus the City's actual costs in performing under the terms of the agreement as negotiated between the parties Type I Temporary Use Permit $96.00 + $48.00 per extension request Type 11 Temporary Use Permit $144.00 + $48.00 per extension request Variance' (inclusive of Special Exceptions): Per each residence on a single family lot All other $259.00 $575.00 Water /Sewer Certificate' (outside of city limits for other than single- family) $311.00 Zoning Certification Letter: Residential Non - Residential (includes mixed use development) $52.00 $104.00 Zoning Code Text Amendment (application covers 1 meeting with staff after which additional fees apply) $1,035.00 2. BOOKS, MAPS, MATERIALS : "(pursuant to Resolution No. 3953) Comprehensive Plan Cost of Production Downtown Plan Cost of Production Downtown Plan Appendices Cost of Production Copies of Codes and Ordinances Cost of Production Maps Cost of Production 3. LAND CLEARING, GRADING AND FILLING FEES (Per Ordinance No. 6146, Resolution No. 4272 and Resolution No. 4424.) Land Clearing: Base Fee (for up to 1 acre) 1 to 5 acres Over 5 acres $311.00 Base Fee + $114.00 /acre Base Fee + $83.00 /acre Grading and Filling Fees: Base Fee (for up to 500 cubic yards) 500 to 250,000 cubic yards Over 250,000 cubic yards $311.00 Base Fee + $0.12 /cubic yard Base Fee + $0.02 /cubic yard 4. BUILDING FEES (per Ordinance 5715, Ordinance 5819 Resolution No. 3773, Resolution No. 3797, Resolution No. 3818, Resolution No. 3953, Resolution No. 4143, Ordinance No. 6146, Resolution No. 4272 and Resolution No. 4424.) a. Building Permit Fees: The fee for each International Building Code, International Residential Code, Washington State Energy Code or Washington State Indoor Air Quality Code building permit shall be as set forth in Table 1 -A, below.12 11 Prices for printed materials do not include any taxes. Page 4 RES.0 Page 160 of 184 Table 1 -A BUILDING PERMIT FEES TOTAL VALUATION FEE $1.00 to $500.00 $32.00 $501.00 to $2,000.00 $32.00 for the first $500.00 plus $6.00 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $122.00 for the first $2,000.00 plus $18.60 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $549.80 for the first $25,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $899.80 for the first $50,000.00 plus $10.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,399.80 for the first $100,000.00 plus $9.00 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $4,999.80 for the first $500,000.00 plus $8.00 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and up $8,999.80 for the first $1,000,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours $63.00 per hour (minimum charge - two hours) 2. Reinspection fees assessed under provisions of Section 109.4.13 $63.00 per hour 3. Inspections for which no fee is specifically indicated $63.00 per hour (minimum charge - one half hour) 4. Additional plan review required by changes, additions or revisions to plans $63.00 per hour (minimum charge - one half hour) 5. For use of outside consultants for plan checking and inspections, or both Actual costs FOOTNOTES: 1 Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. 2 Actual costs include administrative and overhead costs. b. Mechanical Permit Fees: The fee for each permit issued under provisions of the International Mechanical Code, International Fuel Gas Code, NFPA 54 (National Fuel Gas Code), NFPA 58 (Liquefied Petroleum Gas Code), or the mechanical device provisions of the International Residential Code shall be as set forth in Table 2 -A, below. For new single - family dwellings a flat rate permit fee of $185.00 may be charged in lieu of fees as prescribed in Table 2 -A. Table 2 -A MECHANICAL PERMIT FEES Permit Issuance and Heaters: 1. For the issuance of each mechanical permit $26.00 2. For issuing each supplemental permit for which the original permit has not expired, been canceled or finaled $9.00 Unit Fee Schedule (Note: The following do not include permit- issuing fee) 1. Furnaces: For the installation or relocation of forced -air or gravity -type furnace or burner, including ducts and vents attached to such appliance up to and including 1000,000 Btu/h (29.3kW). $18.00 For the installation or relocation of forced -air or gravity-type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h (29.3kW) $22.00 For the installation or relocation of each floor furnace, including vent $18.00 For the installation or relocation of each suspended heater, recessed wall heater or floor - mounted unit heater $18.00 2. Appliance Vents: For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit $9.00 3. Repairs or Additions: For the repair of, the alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, 12 Please note that the City of Auburn may collect a review fee for the Valley Regional Fire Authority for certain permit applications that is collected in addition to the City's required fees. Page 5 RES.0 Page 161 of 184 absorption unit, or each heating, cooling, absorption or evaporative cooling system, including installation of controls regulated by the Mechanical Code $16.00 4. Boilers, Compressors and Absorption Systems: For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6 kW) or each absorption system to and including 100,000 Btu/h (29.3 kW) $18.00 For the installation or relocation of each boiler or compressor over 3 horsepower (10.6kW) to and including 15 horsepower (52.7 kW),or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW) $31.00 For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) to and including 30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6kW) to and including 1,000,000 Btu/h (293.1kW) $41.00 For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) to and including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW) $62.00 For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or each absorption system over 1.750.000 Btu/h (512.9 kW) $102.00 5. Air Handlers: For each air handling unit to and including 10,000 cubic feet per minute (cfm) (4719 Us), including ducts attached thereto $12.00 Note: This fee does not apply to an air - handling unit which is a portion of a factory- assembled appliance, cooling system, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code. For each air - handling unit over 10,000 cfm (4719 L /s) $22.00 6. Evaporative Coolers: For each evaporative cooler other than a portable type $12.00 7. Ventilation and Exhaust: For each ventilation fan connected to a single duct $9.00 For each ventilation system which is not a portion of any heating or air - conditioning system authorized by a permit $12.00 For the installation of each hood which is served by a mechanical exhaust, including the ducts for each hood $12.00 8. Incinerators: For the installation or relocation of each domestic -type incinerator $22.00 For the installation or relocation of each commercial or industrial -type incinerator $18.00 9. Miscellaneous: For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories or for which no other fee is listed in the table $12.00 Other Inspections and Fees: 1. Inspections outside of normal business hours, per hour (minimum charge -- two hours) $63.00 2. Reinspection fees assessed under provisions of Section 109.4.13 ... $61.003. Inspections for which no fee is specifically indicated, per hour (minimum charge -- one -half hour) $63.00 3. Additional plan review required by changes, additions or revisions to plans or to plans for which an initial review has been completed (minimum charge -- one -half hour) $63.00 * Or the total cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. c. Plumbing Code Permit Fees: For new single - family dwellings a flat rate permit fee of $185.00 may be charged in lieu of fees as prescribed in Table 3 -A. Table 3 -A PLUMBING PERMIT FEES Permit Issuance: 1. For issuing each permit $24.00 2. For issuing each supplemental permit $12.00 Unit Fee Schedule (in addition to items 1 and 2 above): 1. For each additional plumbing fixture on one trap or a set of fixtures on one trap (including water, drainage piping and backflow protection therefore) $9.00 2. For each building sewer and each trailer park sewer $19.00 3. Rainwater systems - per drain (inside building) $9.00 4. For each water heater and/or vent $9.00 5. For each industrial waste pretreatment interceptor including its trap and vent, except kitchen -type grease interceptors functioning as fixture traps $9.00 6. For each installation, alteration or repair or water piping and/or water treatment, each $9.00 7. For each repair or alteration of a drainage or vent piping, each fixture $9.00 Page 6 RES.0 Page 162 of 184 8. For each lawn sprinkler system on any one meter including backflow protection devices therefore $9.00 9. For atmospheric -type vacuum breakers not included in item 12: 1 to 5 $6.00 over 5, each $2.00 10. For each backflow protective device other than atmospheric type vacuum breakers: 2 inch (51 mm) diameter and smaller $33.00 over 2 inch (51 mm) diameter $41.00 11. For initial installation and testing for a reclaimed water system $35.00 12. For each annual cross - connection testing of a reclaimed waster system (excluding initial test) $35.00 13. For each medical gas piping system serving one to five inlet(s) /outlet(s) for a specific gas $57.00 14. For each additional medical gas inlet(s) /outlet(s) $6.00 Other Inspections and Fees: 1. Inspections outside of normal business hours $63.00 2. Reinspection fee $63.00 3. Inspections for which no fee is specifically indicated $63.00 4. Additional plan review required by changes, additions or revisions to approved plans (minimum charge - one-half hour) $63.00 *Per hour for each hour worked or the total hourly cost to the jurisdiction, whichever is greater. This cost shall include supervision, overhead. equipment, hourly wages and fringe benefits of all the employees involved. Fees: Permit fees shall be assessed in accordance with this section. Fees specified shall be adjusted for inflation each year based upon the Seattle Consumer Price Index. Fees shall be rounded down to nearest whole dollar. Appeal Fees: The fee for appeals of codes adopted pursuant to ACC Chapter 15 shall be $110.00 plus total hearing examiner costs. Plan Review Fees: When submitted documents are required by Section 106.3 of the Construction Administrative Code, a plan review fee shall be paid at the time of submitting the submittal documents for plan review. Said plan review fee shall be 65 percent of the building permit fee as shown in Table 1 -A. The plan review fees specified in this section are separate fees from the permit fees and in addition to permit fees. Temporary Certificate of Occupancy Fees: There shall be a fee equal to ten percent of the building permit fee for issuance of a temporary certificate of occupancy. 5. ADMINISTRATIVE PROCEDURES AND MISCELLANEOUS INSPECTIONS: In addition to any other fees specified in this chapter, there shall be a fee schedule for certain administrative procedures not otherwise included as set forth in the following schedule of fees: Adult Family Home Inspection $160.00 Demolition, permit and inspections Per Table 1 -A Relocation (pre- inspection) Per Table 1 -A Housing Inspection Actual City Cost, minimum $21.00 Change of Use Per Table 1 -A Sign Permits Unless except by Ch. 18.56 ACC, the fee shall accompany each application for a sign permit. The amount of the fee shall be based upon the value of the sign pursuant to Table 1 -A. 6. RENTAL HOUSING BUSINESS LICENSE FEES (Per Resolution 5882, Resolution No. 4272, Resolution No. 4424,. a,Ordinance No. 4601, Ordinance No. 6477, and Resolution No. 5134.): a. The fee for a license to operate rental housing businesses in the City, as defined in Chapter 5.22 of the Auburn City Code (ACC) shall be based on the total number of units as follows: One to four dwelling units $53.00 /year Page 7 RES.0 Page 163 of 184 Five to 24 dwelling units Twenty -five or more dwelling units Communal residence $106.00 /year $212.00 /year $150.00 /year b. The fee for a license to operate rental housing businesses in the city shall be for the license year from January 1 to December 31, and each applicant must pay the full fee for the current license year or any portion thereof during which the applicant has engaged in the operation of rental housing businesses. c. The rental housing business license fee required by this chapter is in lieu of, and not in addition to, the general business license fee required by Chapters 5.05 and 5.10 of the Auburn City Code (ACC); provided, however, that any person required to obtain a rental housing business license must also obtain a general business license, at no cost, pursuant to Chapters 5.05 and 5.10 of the Auburn City Code (ACC). d. Notwithstanding the provisions of sub - section (1) of this section, the fee for operating rental housing facilities for any single individual, partnership, corporation or entity shall not exceed $424.00 per license period. For the 2010 calendar only, rental housing business license renewals shall be valid fo, the year July 1, 2010 to December 31, 2010 subject to the of one half of the specified period payment fee. For the 20" - - -e - - —e- - - , - - - Rental housing business -"e - - - - - - license renewals shall be for the period January 1 through December 31 of each year. B. ENGINEERING AND PUBLIC WORKS FEES 1. Transportation Impact Fee Rate Schedule: (Per Ordinance No. 5763 as amended by Resolution No. 3953, Ordinance No. 6005, Resolution No. 4103, Resolution No. 4424, Resolution 4964 and Resolution No. 5114.) Land Use ITE Land Use Code Independent Variable Trip Rate Non - Downtown Fee Rate Downtown Fee Rate Industrial General Light Industrial 110 sf /gfa 0.97 $6.03 - General Heavy Industrial 120 sf /gfa 0.68 $4.74 - Industrial Park 130 sf /gfa 0.85 $5.29 - Manufacturing 140 sf /gfa 0.73 $4.54 - Mini- Warehouse/Storage 151 sf /gfa 0.26 $1.49 - Land Use ITE Land Use Code Independent Variable Trip Rate Non - Downtown Fee Rate Downtown Fee Rate Residential Single - Family (detached) 210 du 1.00 $3,413.48 $2,764.92 Multi - Family 2303 du 0.62 $2,237.30 $1,812.21 Mobile Home 240 du 0.59 $1,611.17 $597.22 Senior Housing 252' du 0.27 $737.31 - Lodging Page 8 RES.0 Page 164 of 184 Hotel 310 room 0.60 $2,340.68 $1,895.95 Motel 320 room 0.47 $1,833.53 - Recreational Movie Theater 444, 445 seat 0.08 $152.53 $112.88 Health Club 493' sf /gfa 3.53 $8.01 $5.92 Institutional Elementary School 520 student 0.15 $198.96 $147.23 Middle School /Jr. High 522 student 0.16 $337.06 $249.42 High School 530 student 0.13 $375.29 $277.71 Church 560 sf /gfa 0.55 $1.99 $1.47 Day Care Center 565 sf /gfa 12.34 $18.05 $13.36 Library 590 sf /gfa 7.30 $9.08 $6.72 Medical Hospital 610 sf /gfa 0.93 $3.63 $2.94 Asst. Living, Nursing Home 254, 620 bed 0.22 $600.77 - Office General Office 710, 715, 750 sf /gfa 1.49 $6.67 $4.54 Medical Office 720 sf /gfa 3.57 $12.54 $8.52 Post Office 732 sf /gfa 11.22 $13.95 $9.49 Retail Free Standing Discount Superstore 813 sf /gla 4.35 $6.42 $4.75 Free Standing Discount Store 815 sf /gla 4.98 $8.47 $6.26 Hardware /Paint Store 816 sf /gla 4.84 $5.94 $4.39 Shopping Center 820 sf /gla 3.71 $5.02 $3.71 Car Sales - New 841 sf /gla 2.59 $9.30 $6.88 Car Sales - Used N/A space 0.28 $1,004.93 $743.65 Automobile Parts Sales 843 sf /gla 5.98 $5.65 $4.18 Tire Store 848 sf /gla 4.15 $6.41 $4.74 Supermarket 850 sf /gla 9.48 $12.43 $9.20 Land Use ITE Land Use Code Independent Variable Trip Rate Non - Downtown Fee Rate Downtown Fee Rate Convenience Market 851 sf /gla 52.41 $25.92 $19.18 Home Improvement Store 862 sf /gla 2.33 $2.48 $1.84 Drugstore w/o Drive- Through 880 sf /gla 8.40 $6.55 $4.84 Drugstore w/ Drive- Through 881 sf /gla 9.91 $8.38 $6.20 Furniture Store 890 sf /gla 0.45 $0.35 $0.26 Page 9 RES.0 Page 165 of 184 Services Drive -in Bank 912 sf /gfa 24.30 $18.84 $13.94 Quality Restaurant 931 sf /gfa 7.49 $13.91 $10.29 High Turnover Restaurant 932 sf /gfa 9.85 $12.60 $9.32 Fast Food Restaurant w/o Drive - Through 933 sf /gfa 26.15 $26.01 $19.25 Fast Food Restaurant w/ Drive - Through 934 sf /gfa 32.65 $32.48 $24.04 Espresso Stand w/ Drive - Through 938 sf /gfa 75.00 $24.87 $18.40 Auto Care Center 942 sf /gfa 3.11 $4.67 $3.46 Service Station 944 vfp 13.87 $13,337.77 $9,869.95 Service Station w/ Mini -Mart 945 vfp 13.51 $9,855.68 $7,293.21 Notes: A. Basic trip rates are based on the ITE Trip Generation Manual, 9th Edition. B. Impact fee rate calculation is based upon the following methodology: - Basic Trip Rate = PM Peak Hour Trip Generation (per unit of measure) - Basic Trip Rate x Percent of New Trips x Trip Length Adjustment x Per Trip Fee /(divide by) 1,000 for rate per square foot (where applicable) = Impact Fee Rate (per unit of measure) C. For land uses not specifically identified here, trip generation rates could be derived from ITE or a special study by the applicant. D. sf /GFA= Square feet Gross Floor Area; sf /GLA= Square Feet Gross Leasable Area; VFP= Vehicle Fueling Position. E. Projects eligible for the Downtown Fee Rate are those located entirely within the boundary identified on Figure 1. 2. Truck - Dependant Land Use Supplementary Transportation Impact Fee Rate Schedule: (Per Resolution No. 4122 and Resolution No. 4424.) ITE Land Independent Truck Impact Fee Rate Land Use Use Code Variable Trip Rate (per sf) Industrial Light Industry /Manufacturing 110, 130, 140 sf /gfa $0.06 $0.11 Heavy Industry 120 sf /gfa $0.04 $0.09 Retail Shopping Center 820 sf /gla $0.01 $0.01 ITE Land Independent Truck Impact Fee Rate Land Use Use Code Variable Trip Rate (per sf) Car Sales 841 sf /gfa $0.09 $0.16 Supermarket 850 sf /gfa $0.33 $0.64 Free - Standing Discount Store 813, 815, 861, 863, 864 sf /gfa $0.10 $0.19 Home Improvement Store 862 sf /gfa $0.37 $0.70 Services Restaurant 931, 932 sf /gfa 0.63 $1.20 Fast Food Restaurant 933, 934 sf /gfa 2.87 $5.51 Notes: Page 10 RES.0 Page 166 of 184 A. ITE Land Use Code based on ITE Trip Generation, 9th Edition B. Impact fee rate calculation is based upon the following methodology: - Truck Trip Rate = Daily Truck Trip Generation (per unit of measure) - Truck Trip Rate x Per Trip Fee = Impact Fee Rate (per unit of measure) C. For land uses not specifically identified in the table, trip generation rates could be derived from a special study by the applicant. D. sf /gfa= square feet of gross floor area 3. Impact Fees By Land Use - Revenue Credit = 20% (Per Ordinance No. 5977, Resolution 3953, and Resolution No. 4022) Land Use Total Fire & EMS Adjustment Fire and EMS Cost per Unit of (Revenue Credit) Impact Fee per Development at 20% Unit of Development Residential - All calculations below are per dwelling unit - Total x Number of Units Single Family, Duplex, Mobile Home $362.66 $72.53 $290.13 Multi - Family $383.09 $76.62 $306.47 Non - Residential - All calculations below are per square foot - Total x Square Feet Hotel /Motel $0.53 $0.11 $0.42 Hospital /Clinic $1.05 $0.21 $0.84 Group Living $2.63 $0.53 $2.10 Office $0.29 $0.06 $0.23 Retail $0.62 $0.12 $0.50 Restaurant /Bar /Lounge $1.62 $0.32 $1.30 Industrial /Manufacturing $0.11 $0.02 $0.09 Leisure /Outdoors $1.08 $0.22 $0.86 Agriculture $0.71 $0.14 $0.57 Church $0.38 $0.08 $0.30 Schools /Colleges $1.07 $0.21 $0.86 Government /Public Buildings $1.81 $0.36 $0.86 Casino $3.78 $0.77 $3.01 Jails $21.99 $4.40 $17.59 4. Facility Extension Fees: (Per Ordinance No. 5791 and amended by Ordinance No. 5819, Resolution No. 3953, Resolution No. 4272, Resolution No. 4424 and Resolution No. 5114.) The Facility Extension Application Fee is $552.00, plus $167.00 for each Facility (Water, Sanitary Sewer, Storm Drainage, Street, private street and private storm systems within private streets). Facility Extension Fees are the summation of the following categories (a +b +c +d), or $1,660.00, whichever is greater. a. For the combined linear footage of water, sewer, storm drainage and private storm drainage within private streets: The first 0 lineal feet (LF) to 1000 LF is charged at $5.50 per LF plus, The next 1001 LF to 2500 LF is charged at $2.80 per LF plus, Any additional over 2500 LF is charged at $1.65 per LF. b. For the linear footage of streets and private streets: The first 0 LF to 500 LF will be charged at $6.90 per LF plus, The next 501 LF to 1000 LF will be charged at $4.10 per LF plus, Any additional over 1000 LF will be charged at $1.10 per LF. Page 11 RES.0 Page 167 of 184 c. For non - linear extensions such as pump stations or traffic signals, the extension fee will be determined by the City Engineer based on an estimate of the City's labor Cost associated with the plan review, inspection, and administration of the application. d. For that portion of the water or sewer facility located outside City Limits, but within existing County (King or Pierce) right -of -way, an additional fee of $444.00 plus $5.00 per LF of the combined water and sewer extension located in the existing County right -of -way applies. Facility Extension Fees will be paid as follows: a. Forty percent (40 %) at the time of execution of the facility extension agreement. b. Sixty percent (60 %) upon the City's approval of the construction drawings and prior to the start of construction. Additional Review: Each additional plan review beyond a 3rd review prior to plan approval will require an additional fee of $512.00 be paid at the time of the additional review submittal. If the review requires more then 8 hours of staff time to complete an additional fee of $64.00 per hour will be charged and must be paid prior to plan approval. Additional plan review required by changes, additions or revisions to plans during construction will require an additional fee of $256.00 be paid at the time the additional review is submitted and prior to any review being completed. If the review requires more than 4 hours of staff time to complete an additional fee of $64.00 per hour will be charged and must be paid prior to plan approval. 5. Right -of Way Use Permit Fees: (Per Ordinance No. 6125) Type A — Banner $30.00 Type B — Short Term $60.00 Type C — Long Term $100 for the 1St year / $30 for each additional year Type D — Hauling $100.00 + estimated staff time @ $50 per hour Street Closure — Type B or C $90.00 Sidewalk Closure — Type B or C $60.00 Parking Closure — Type B or C $60.00 6. Franchise Agreements: (Per Ordinance No. 6546 and Resolution No. 5114) Application /Renewal Application Fee (ACC 13.36.040, ACC 20.06.120, ACC 20.06.130) $5,000.00 Nonrefundable Initial Fee + plus the City's actual costs incurred in excess of $5,000.00. Initial Fee is due at time of application any additional costs beyond the initial fee is due prior to the effective date of the agreement. Annual Administration Fee (ACC 20.04.170) Actual City Costs Annual CATV Franchise Fee (ACC 13.36.230) 5% of Gross Revenue for the prior three months. Other Annual Franchise Fee (ACC 20.06.100) Statutorily Permissible Percent of Gross Revenue 7. Public Way Agreements: (Per Ordinance No.6546, Resolution No.5114) Application /Renewal Application Fee (ACC 20.04.020, ACC 20.04.120) $5,000.00 nonrefundable Initial Fee + plus the City's actual costs incurred in excess of $5,000.00. Initial Fee is due at time of application any additional costs beyond the initial fee is due prior to the effective date of Page 12 RES.0 Page 168 of 184 Page 13 RES.0 Page 169 of 184 the agreement. Annual Fee (ACC 20.04.170) Actual City Costs 8. Right -of -Way Vacations: (Per Resolution No. 4143 and Resolution No. 5114.) Application Fee $1,500.00 Land Value Compensation Per ACC 12.48.085 9. Utility System Development Fees: (Per Ordinance No. 5819 and amended by Resolution No. 3797, Resolution No. 3953, Resolution No. 4272, Resolution No. 4424 Resolution No. 5114, and Kesolution No. b134.) For all utilities, a charge in lieu of assessment or payback charges may be applicable for the proportional share of the utility line being connected to. a. Water Utility: Connection fees are comprised of a Water Service Installation Permit Fee and the System Development Charge as follows: Meter Size (In Inches) Water Service Installation Permit Fee System Development Charge (SDC) Existing Water Service & Meter Box* Water Service & Meter Box Installed by City ** Paved Street Unpaved Street 3/4 or less $290.00 $2,250.00# Actual Cost $2,12/1.006,272.00 1 $350.00 $2,450.00# Actual Cost $4;948- 986,272.00 1 -1/2 $550.00 $3,350.00# Actual Cost $8, 972.9820,886.00 2 $680.00 $3,600.00# Actual Cost $12,920.0033,430.00 3 Actual Cost Actual Cost Actual Cost $'^,'x=49- 9866,922.00 4 Actual Cost Actual Cost Actual Cost $49;458:-98104,554.00 6 Actual Cost Actual Cost Actual Cost $8-077-92-0-0-209 046.00 8 Actual Cost Actual Cost Actual Cost $129,280.00334,486.00 10 Actual Cost Actual Cost Actual Cost $135,971.00/180,874.00 *Installation of a water meter done by the City and the service either already exists or has been installed by the developer. * *Installation of the entire water service is done by the City. #If meter installation or retrofit involves installation of a fire sprinkler line, fee is Actual Cost. b. Sanitary Sewer Utility: Connection fees are comprised of a permit Fee and the System Development Charge as follows: Type Permit Fee System Development Charge (SDC)* Existing Sewer Stub New Service Line Required Single Family Parcel $88.00 $155.00 $8559 99,__:'.00 Per - Parcel Other Parcels $88.00 $155.00 $859 992,327.00 Per - RCE ** Side sewer repair on private property $62.00 Side sewer repair in right -of -way $105.00 *Except that for multifamily residential units with separate water meters for each family unit, the sewer utility systems development charge will be calculated as one RCE per family unit. ** RCE, Residential Customer Equivalent - an RCE shall be as defined by the King County Department of Natural Resources. In addition to City sanitary sewer connection fees, there shall be a sanitary sewer connection fee (King County Capacity Charge) imposed by King County to pay Capital Improvement fees to King County per the King County Rate Schedule. c. Storm Drainage Utility: (Per Resolution No. 4566) Connection fees are comprised of a Permit Fee and the System Development Charge as follows: Page 13 RES.0 Page 169 of 184 SYSTEM DEVELOPMENT CHARGE (SDC) Type System Development Charge (SDC) Single Family Residence & Duplexes (on Individual Parcels) $1,162.00 per Parcel Other Parcels $1,162.00 per ESU* *ESU, Equivalent Service Unit - A configuration of development of impervious surfaces estimated to contribute an amount of runoff to the City's storm drainage system which is approximately equal to that created by the average single family residential parcel. One ESU is considered equal to 2,600 square feet of parcel coverage by impervious surfaces. Per ACC 13.48.010. When calculating the total SDC, a credit will be applied for the existing impervious area (New total SDC minus calculated SDC for existing impervious area using the new definition of impervious surface as given in ACC 13.41.010). STORM PERMIT FEE Permit Level ** Permit Fee Level 1 $210.00 Level 2 $400.00 Level 3 Base Fee + the Cumulative Additional Fees as indicated below: Base Fee = $1,440.00 for up to 10,000 SF of disturbed area Cumulative Additional Fee #1 = Base Fee + $400.00 for 10,001 SF up to 43,560 SF (1 Acre) of disturbed area Cumulative Additional Fee #2 = Cumulative Additional Fee #1 + $100.00 per Acre for each additional disturbed Acre over 1 Acre * *Permit levels are determined as follows: • Level 1 permits are for all projects that are not located in a Critical Area and add or replace less than 2,000 square feet of impervious surface area; and /or disturb less than 7,000 square feet of land. • Level 2 permits are for all projects that add or replace 2,000 to 4,999 square feet of impervious surface area; or disturb 7,000 square feet or more of land. • Level 3 permits are for all projects that add 5,000 square feet or more of impervious surface area, or convert 3/4 acres or more of native vegetation to lawn /landscaped area, or convert 2.5 acres or more of native vegetation to pasture, or the new plus replaced impervious surface area is 5,000 square feet or more and the value of improvements exceeds 50% of the assessed value of existing improvements. 10. Other Utility Fees: (Per Ordinance No. 5819, Ordinance No. 5944, Resolution No. 3797, Resolution No. 3953, Resolution No. 4424, a-Resolution No. 5114 and Resolution No. 5134.) Fire Service Line Permit ( <_ 3 -inch fire service line) $135.00 Hydrant Permit and Inspection Fee $238.00 Hydrant Meter Monthly Rate $44.85 Fire Hydrant Meter Wrench — Refundable Deposit 13 $38.00 Refundable Deposit — Hydrant Meter with RPBA, Valve, and Wrench 13 $1,965.00 Water Main Extension Purity Test Fee $181.00 Water Meter Test Fee, 2" or less $217.00 Water Meter Test Fee, greater than 2" At Actual Cost 13 If the equipment is not returned or is returned in a damaged condition, the deposit amount shall be forfeited. Page 14 RES.0 Page 170 of 184 Storm Drainage Repair Permit — Private System on Private Property $31.00 Storm Drainage Repair Permit — System in Public Right -of -Way /Easement $57.00 Payback Administration Fees: (per Ordinance No. 5954) Application Fee Processing Fee Area of Special Benefit Analysis Transaction /Collection Fee Outside Professional Services $500.00 $1,000.00 $500.00 $300.00 Time & Materials Convenience shut off $25.00 Delinquent shut off $25.00 Late charge 1% per month of outstanding bill or $15.00 minimum, whichever is greater Unauthorized turn on /off $60.00 Delinquent meter pull $65.00 Unauthorized fire line or water hook up $100.00 a day fine from date of discovery Returned checks each $20.00 Refusal of access per day $30.00 Closing final read $30.00 New account setup $25.00 Bill tenant $25.00 After -hours water turn on/off $30.00 Escrow estimates $25.00 11. Construction Permits: (Per Ordinance No. 5817, Resolution No. 3953, Resolution No. 4272, and Resolution No. 4424.) Basic Fee (BF) $150.00 Hourly Inspection Rate (HIR): Normal Business Hours After Hours (includes weeknights, weekends, and holidays and will be charged at the after hours HIR x the duration of the work $52.00 $80.00 For Excavation Type Work: Length of Excavation (feet) 31 — 100 feet of excavation length 101 — 250 feet of excavation length 251 — 500 feet of excavation length 501 — 750 feet of excavation length 751 — 1000 feet of excavation length Additional Fee (AF) $52.00 $155.00 $259.00 $362.00 $466.00 Fee Calculation: Permit Fee = BF + AF (for the appropriate length of excavation) If the excavation exceeds 1,000 linear feet Permit Fee = BF + $466.00 + (HIR x (length of excavation — 1000/100) For Non - Excavation Type Work: This work includes any work in the public right -of -way that is not covered by any other permits and includes such things as overhead utility work, geotechnical Page 15 RES.0 Page 171 of 184 borings, horizontal directional drilling and vault installation. Permit Fee = BF + (HIR x Permit Duration in Days) In Lieu of Fee: In lieu of the above standard rates, the city engineer or his /her designee may calculate the fee based upon current labor rates for administrative and inspection staff after developing an estimate of staff effort involved. For projects that are expected to involve significantly more than 1,000 feet of street excavation or when the scope or duration cannot be accurately estimated, the city engineer may establish a deposit account to manage permitee deposits in advance of permit issuance for reimbursing actual labor costs of administering the permit. Such deposit accounts will not be interest bearing and will be closed at the end of the permitted work when a final accounting of the permit administration cost shall be calculated and a final bill or credit issued to the permitee. 12. Memorial Sign Program: (Per Ordinance No. 6137, and Ordinance No. 6149) Memorial Sign $150.00 13.Special Permits: (Per Ordinance No. 5817 and amended by Resolution No. 3953, Resolution No. 4272 and Resolution No. 4424.) Permit Type Base Fee Additional Per Linear Foot Sidewalk $54.00 $1.10 /foot for each foot over 25 linear feet Residential Driveway $54.00 $1.65 /foot for each foot over 20 linear feet* Commercial Driveway $107.00 $2.20 /foot for each foot over 48 linear feet* *Driveway widths are based on the width of the driveway apron in the right -of -way. 14. Street Payback Agreements: (Per Ordinance No. 6319 and Resolution No. 4624.) Application Fee $500.00 Processing Fee $1,000.00 Assessment Reimbursement Area Analysis $1,000.00 Transaction /Collection Fee $300.00 Outside Professional Services (when needed) Time and Materials Page 16 RES.0 Page 172 of 184 C. ANIMAL LICENSING FEES AND PENALTIES (Per Resolution No. 4868): 1. Animal License Fees Type Comments Cost Juvenile 8 weeks to 6 months of age $15.00 Altered Unaltered Senior Proof of spay /neuter required Proof that pet is altered and proof that owner is 62 years of age or older consistent with ACC 13.24 is required. $30.00 $60.00 $15.00 Disabled Proof that pet is altered and proof of disability required $15.00 Service Animal Replacement Tag With a signed statement, on the City Form, indicating that the owner of the animal has a disability and that the animal is a service animal, no license fee shall be charged by the City. $0 $5.00 2. Late Payment Penalty Days Past Expiration Type Additional Cost 45 -90 Late Fee $15.00 91 -135 Late Fee $20.00 136 -364 Late Fee $30.00 365 or more Late Fee $30.00 + prior year's license fee Page 17 RES.0 Page 173 of 184 D. AUBURN MUNICIPAL AIRPORT FEES (Per Ordinance No. 5707, amended by Ordinance No. 5715 and Ordinance No. 5819, and amended by Resolution No. 3784, Resolution 3797, Resolution No. 3841, Resolution No. 3953, Resolution No. 4117, Resolution No. 4270, Resolution No. 4414, Resolution 4734, Resolution No. 4880, Resolution No. 5016, and Resolution No. 5114) 1. Lease Fees Lease Type: Open Single $192.00 Open Twin $222.00 Closed R -2 $304.00 Closed R -9 & 10 $417.00 Outside Tiedowns $68.00 Storage Rows 3 -8 $112.00 Storage Units (185 sq. ft. — Buildings 9,10) $99.00 Storage Units (298 sq. ft.) $120.00 Storage Units (380 sq. ft. — Buildings 9,10) $152.00 The West End Hangars located on Hangar rows 9 and 10 have an additional 298 square feet each. There shall be an additional $110.00per month surcharge for the additional space. A security surcharge of $5.00 per month is charged, in addition to the base monthly rental fees provided in this section, for each tie -down, each hangar door and each storage rental area, which security surcharge fees are to be used for the provision of increased security at the Auburn Municipal Airport (approved by Ordinance No. 5500 on January 16, 2001). For the purposes hereof, each tie -down consists of the structures /facilities necessary to accommodate one (1) regular sized light aircraft. Furthermore, the hangar doors to which the security surcharge applies includes all hangars located at the Auburn Municipal Airport, including those hangars built on land owned by the City but leased to private parties, and those hangars owned in a condominium type ownership. The above lease and security surcharge amounts are subject to applicable leasehold taxes, which shall be paid by the tenant. The total charges, including the above lease rates plus lease hold tax and surcharge shall be reflected in monthly billing rates. Tenants shall be given notice as required by Ordinance or lease agreements. The Airport Lease rates shall be effective January 1, 2014. Payments. Payments are due on the first of each month, past due as of the 5th and late as of the 15th. Payments not received by the 15th incur a $10.00 late fee. Payments not received after 30 days from the due date incur an additional $25.00 delinquency fee. Automatic gate electronic cards. One automatic gate electronic card will be issued to each City rental tenant free of charge. Any additional electronic cards requested by a tenant are subject to a $25.00 fee. A $15.00 fee refund applies to all serviceable returned cards. An additional $25.00 replacement fee will be assessed against the tenant for all lost or damaged electronic cards. All electronic cards must be returned to the airport at the time of lease expiration. Each lease shall include an initial payment of first and last months' rent plus a damage deposit in the amount of two times the monthly base rate. Each lease agreement shall also include terms that authorize the city to apply the damage deposit to outstanding charges on termination. 2. Daily Transient Parking (overnight) Tie Down $5.00 Open "T' $25.00 Enclosed Hangar $35.00 Page 18 RES.0 Page 174 of 184 3. Base Parking Fee — Designated Spaces A base vehicle parking fee of $54.00 per month per designated space is charged. There are ten designated spaces available on a first come basis for pilots to park or store a vehicle for an extended period of time. All airport rules and regulations apply. A Vehicle Storage Permit must be completed and appropriate fees paid. The storage of vehicles is for convenience for the users of the Auburn Airport and is month -to- month. 4. Additional Airport Fees Gate Cards (each lease gets one card at no charge. Additional cards cost $25.00 $25.00. A $15.00 refund applies to all serviceable returned cards.) Aeronautical Business License (includes listing of your business on airport signs and airport webpage.) $250.00 Hangar Waitlist Fee $50.00 Page 19 RES.0 Page 175 of 184 E. POLICE DEPARTMENT FEES (Per Ordinance No. 5715 amended by Ordinance No. 6216, 5819, Resolution No. 3797, Resolution No. 3953, Resolution No. 4117, Resolution No. 4272, Resolution No. 4424, Ordinance 6216, Ordinance 6276, Resolution No. 4552, Resolution No. 5016, and Resolution No. 5114. False Alarm fees per Ordinance No. 6216 amended by Ordinance Nos. 6252 and 6345.)) Type Fees Police Report /Collision Report (fee not charged where requested by victim or party involved) $13.25 Visa Letter $10.00 Fingerprinting Fees (fee not charged where taking of fingerprints is required by city) $15.00 /card Laminated Concealed Pistol License $3.50 Annual Alarm Registration Fees: Residential Commercial Residential Low Income Senior Citizen /Disabled Citizen Late Registration Fee $24.00 $24.00 $12.00 $25.00 Auburn Security Alarm License Late License Fee Reinstatement Fee $10.00 /each registered alarm user to a maximum of $100.00 annually $25.00 $100.00 plus $10.00 /permitted user False Alarm Service Fees Burglar False Alarm Service Fee* Robbery, Panic and Burglary Crime in Progress False Alarm Fee* Supplemental Fee for Non - permitted Alarm System, each alarm Fee for false alarm caused by Monitoring Company or Alarm Installation Company employee First Dispatch Report during time of suspension Each dispatch thereafter Late Fee Appeals *The alarm administrator will waive the first false alarm fee following the installation of an alarm system at a particular address. $100.00 $200.00 $200.00 $100.00 $100.00 $25.00 $25.00 $25.00 Page 20 RES.0 Page 176 of 184 F. CITY CLERK FEES (Per Ordinance No. 5715, Ordinance No. 5819, Resolution No. 3797, Resolution No. 4244, Resolution No. 5016, and Resolution No. 5114.) Type Fees for public records — collection Fees Non - certified copies of public records $0.15 per page plus postage Certified copies of public records $5.00 per page plus copying fees Scanning paper copies to PDF $0.15 per page CD duplication DVD duplication $5.00 per disk $10.00 per disk Fees for Auburn City Code book and supplements Copy of Auburn City Code book (with latest supplement) $100.00 per code book Supplements to the Auburn City Code book $11.00 per copy Page 21 RES.0 Page 177 of 184 G. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No. 3953, Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272 Resolution No. 4424, Resolution No. 4552, Resolution No. 4675, Resolution 4778, Resolution No. 4880, Resolution 5114 ind Resolution Nso. 5134.) Type Fees Graves Section 9A and 9B $2,595.00 All other adult graves $2,295.00 Child's Place $300.00 Double Depth (includes 2 burial spaces / 2 liners) $4,490.00 Section 9A and 9B (Quads and Upright monument plots) $4,995.00 each Section 9B (Plaza Estates) $9,995.00 each Ground Cremation Plots Centennial Um Garden (single) $995.00 Centennial Um Garden (double) $1,895.00 Section 9 Upright Section Um Plots (up to 4 urns) $3,195.00 Niches Mausoleum (top rows available only) — single $695.00 $1,995.00 Centennial Columbarium II (1 or 2 urns) — Row 3 Middle $1,795.00 Centennial Columbarium II (1 or 2 urns) — Row 4 Bottom Chapel of Memories — Interior Niches* Range From 12 x 12 Single $2,195.00 - $3,595.00 12 x 18 Double $3,295.00 - $5,995.00 12 x 24 Family (up to 3 urns) $6,895.00 - $8,295.00 *The above niche prices include one bud vase per niche. Inurnment will be $595.00 per occasion. See guidelines for additional pertinent information. A single inscription on the glass front is $225.00 plus tax. Urn's to be purchased separately. Chapel of Memories — Exterior Niches* Rows 4, 5, & 6 $2,695.00 Rows 2 & 3 $2,295.00 Rows 1, 7, & 8 $1,895.00 *If the niche (external) is to be used as a double niche, the inurnment, inscription and tax will be due when a second urn is placed. (Row 1 is the bottom row) OVERTIME WILL BE CHARGED AT $175.00 PER HOUR AFTER 4:30 P.M., MONDAY THROUGH FRIDAY. THE SATURDAY SERVICE CHARGE IS $795.00 FOR FULL INTERMENT AND $395.00 FOR CREMATION SERVICES. Extended Land Use $495.00 Memorial Plaque - $175 additional for inscription + tax $295.00 Services "Chapel of Memories" rental for services $245.00 Opening and Closing — Ground Burials Liner /Vault $1,295.00 Children's Place $295.00 Opening and Closing — Cremation ForestWalk Cremation Plot $695.00 Niche $595.00 Page 22 RES.0 Page 178 of 184 Opening and Closing — Entombment Inscription Vault Installation Marker Services Flat Grass: Setting Fee Resetting Fee New Inspection Fee for outside sales Upright $895.00 $225.00 + tax $595.00 + tax $295.00 + tax $150.00 + tax $175.00 Setting Fee $475.00 + tax Resetting Fee $325.00 Vase Setting Fee $45.00 + tax Recording Fee $100.00 Overtime Charge — per hour $175.00 Saturday Service Fee Full Interment $795.00 Cremation $395.00 Materials Flower Vases: (prices include vase setting fee) Standard $150.00 Deluxe Cast Zinc (gray or bronze zinc) $195.00 Deluxe Wall (brass) $195.00 Liners: Concrete Liner $695.00 + tax Mountain View Vault $1,295.00 + tax Vault Installation $595.00 + tax Double Depth $895.00 + tax Infant * *as required$200.00 to $800.00 tax Urn Encasement $225.00 + tax Forestwalk Informal Cremation Garden Single 3' Single Ground Plot $1,295.00 Double 4' Double Ground Plot $2,195.00 - $3,995.00 Wishing Well Scattering $295.00 Biodegradable Urn $125.00 + tax Add for 2nd Inurnment $595.00 Granite Memorials Start At $395.00 + tax Add for 2nd Marker Inscription $225.00 + tax Page 23 RES.0 Page 179 of 184 H. PARKS AND RECREATION (Per Resolution No. 3797 and amended by Resolution No. 3953, Resolution No. 4117, Resolution No. 4272, Resolution No. 4424, Ordinance No. 6276, Resolution No. 4552, Resolution No. 4880, and Resolution No. 5016.) Les Gove Building Resident Non - Resident 3 hour minimum Seven days a week 9 a.m. - 11 p.m. $20.00 /hour $25.00 /hour Parks, Arts & Recreation Administration Building Resident Non - Resident 3 hour minimum Friday 5:30 - 11 p.m.; Saturday and Sunday 9 a.m. - 11 p.m. $40.00 /hour $50.00 /hour Basic Kitchen $25.00 $25.00 Gymnasium (athletics practice, birthday parties, etc.) $30.00 /hour + Hourly Facility Attendant Fee When Required $40.00 /hour + Hourly Facility Attendant Fee When Required Gymnasium (tournaments, trade shows, fairs, etc.) $60.00 /hour + Hourly Facility Attendant Fee When Required $75.00 /hour + Hourly Facility Attendant Fee When Required Damage Deposit $300.00 $300.00 Optional Cleaning Fee $275.00 $275.00 Senior Activity Center Resident Non - Resident Full Facility (includes basic kitchen use) Available Friday evenings, Saturday and Sunday. Tables and chairs for up to 200 people max. 3 hr. minimum, 5:30 -11 p.m. (Friday eve.); 5 hr. minimum, 9 a.m. -11 p.m.(weekend) Additional cleanup time is available after 11 p.m. $80.00 /hour $100.00 /hour Rental Package Friday night & Saturday: 4 hours Friday and up to 12 hours of active use on Saturday $1,200.00 $1,500.00 Rental Package Full Day Saturday or Full Day Sunday: up to 12 hours of active use on either day $1,000.00 $1,300.00 Millennium Rooms Friday only, 3 hour minimum, 5:30 - 11 p.m., 63 people per room maximum, 3 rooms available; weekend options available within 30 days or less $30.00 /hour + Hourly Facility Attendant Fee When Required $40.00 /hour + Hourly Facility Attendant Fee When Required Weese & Rotary Rooms Monday - Friday, 2 hour minimum, 5:30 - 11 p.m., 40 people per room maximum; weekend options available within 30 days or less $20.00 /hour + Hourly Facility Attendant Fee When Required $25.00 /hour + Hourly Facility Attendant Fee When Required *Additional Cleanup time available 11:00 p.m. - midnight $80.00 $100.00 Damage & Cleaning Deposit (for Full Facility and Millennium room rentals) without alcohol $300.00 $300.00 Damage & Cleaning Deposit (for Full Facility and Millennium room rentals) with alcohol ($1,000,000.00 excess liability insurance required) $500.00 $500.00 Optional cleaning fee (fee required with use of alcohol in facility) $275.00 $275.00 Commercial kitchen and /or use of dishes, tableware, pots, etc. $50.00 $50.00 Basic Kitchen $25.00 $25.00 Page 24 RES.0 Page 180 of 184 William C. Warren Building Resident Non - Resident 3 hour minimum Seven days a week 9 a.m. - 11 p.m. $40.00 /hour $50.00 /hour Baseball /Softball /Grass Fields (Reservations made in 1.5 hour increments) Resident Non - Resident Youth $10.00/1.5 hour $13.00/1.5 hour Adult $23.00/1.5 hour $30.00/1.5 hour Field Lights $30.00/1.5 hour $30.00/1.5 hour Field Maintenance $30.00 per field $30.00 per field Baseball /Softball/ Fastpitch Tournaments (Reservations made for 1 or 2 day tournaments) 1 Day 2 Day Youth $700.00 $1,000.00 Adult $900.00 $1,300.00 Field Lights $30.00/1.5 hour $30.00/1.5 hour Synthetic Turf Fields (Reservations made in 1.5 hour increments) Resident Non - Resident Youth $45.00/1.5 hour $60.00/1.5 hour Adult $60.00/1.5 hour $75.00/1.5 hour Field Lights $30.00/1.5 hour $30.00/1.5 hour Game Farm Wilderness Park Campgrounds Resident Non - Resident Daily, Open year round 7 nights maximum $25.00 /night $25.00 /night Game Farm Wilderness Park Day Camp Area Resident Non - Resident Daylight hours, April 1 - October 15 Minimum Rental: 1 day $75.00/day $50.00 Non Profit Picnic Shelters Auburn residents Non - residents Game Farm Park Half Day* Full Day* Half Day* Full Day* Single quadrant (max: 25) Monday - Friday $30.00 $50.00 $40.00 $65.00 Saturday - Sunday N/A N/A N/A N/A Full day Mon -Sun (Full Shelter) 1 -99 $120.00 $200.00 $150.00 $250.00 Mon -Sun (Full Shelter) 100 -199 $180.00 $300.00 $225.00 $375.00 Mon -Sun (Full Shelter) 200+ (must also rent N/A $375.00 N/A $475.00 amphitheater) Amphitheater $75.00 $125.00 $100.00 $175.00 Isaac Evans Park $60.00 $100.00 $75.00 $125.00 Lea Hill Park $60.00 $100.00 $75.00 $125.00 Roegner Park $60.00 $100.00 $75.00 $125.00 Game Farm Wilderness Park $60.00 $100.00 $75.00 $125.00 Les Gove Park $60.00 $100.00 $75.00 $125.00 Sunset Park Mon -Sun Single Quadrant (max: 25) $30.00 $50.00 $40.00 $65.00 Mon -Sun (Full Shelter) 1 -99 $120.00 $200.00 $150.00 $250.00 Mon -Sun (Full Shelter) 100 -199 $180.00 $300.00 $225.00 $375.00 Mon -Sun (Full Shelter) 200+ NA $375.00 NA $475.00 Page 25 RES.0 Page 181 of 184 Page 26 RES.0 Page 182 of 184 Rental Rate Schedule for Auburn Ave Theater Resident Non - Resident Weekdays Mon -Thur $170.00 $215.00 Weekend Days (Fri., Sat., and Sun.) $270.00 $340.00 Damage deposit. The terms and conditions for full or partial refund of deposit apply to approval of Check -Out List, including theater, equipment plot restoration. $300.00 $300.00 Hourly commercial rate for meetings 2 hour min. for "4 -wal" only of lobby, auditorium, and stage $35.00/hr $45.00/hr Equipment not included: Use of any theatrical equipment additional charge $30.00/hr $40.00/hr $1,000,000 excess liability insurance required Upon request Upon request Cleaning Fee $130.00 $130.00 Rental Rate Schedule for Commercial Filming Resident Non - Resident Permit Fee $50.00 Still Photography /Training and Industrial Films, etc $50.00 per 1/2 day $100.00 per day Broadcast, Film, TV, Commercial, etc. $75.00 per 1/2 day $150.00 per day Electricity/Water Access, Park Maintenance Staff, Vehicle Access Hourly staff cost Damage Deposit $100.00 Impact Fees: Park Impact Fees $3,500.00 per residential dwelling unit Page 26 RES.0 Page 182 of 184 I. MULTIMEDIA DUPLICATION (Per Resolution No. 3953 and Resolution No. 4552.) Product Cost DVD Copy $10.00 per disk CD Copy $5.00 per disk Page 27 RES.0 Page 183 of 184 J. INFORMATION SERVICES AND GIS14 (Per Resolution No. 4272, Ordinance 6276, Resolution No. 4552, and Resolution No.4593 .) Much of the City's geographic data is available for sale per the prices below plus Washington State sales tax. A signed public records request form is required. Most public records requests can be completed within seven to ten business days and will be delivered in ESRI Shapefile format without Metadata. Product Cost Maps Existing Map Custom Maps (any non - existing map) $5.00 + tax $50.00 per hour15 + tax Data Digital Data Requests $50.00 per hour16 + tax Miscellaneous CD -Rom All other requests for data or information not specifically listed $5.00 + tax $50.00 per hour + tax 14 Hourly charge to complete any of the below (one hour minimum charge). 15 Hourly charge includes the cost of processing and providing custom map requests. 16 Hourly charge includes the cost of processing and providing digital data requests. Page 28 RES.0 Page 184 of 184