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HomeMy WebLinkAbout11-04-2014 arvciF. -�� Special City Council Meeting a,TT �'�`T November 4, 2014 - 4:00 PM 1'1lJ' ' V iu r Auburn City Hall �'"���niHiNG�roN MINUTES I. CALL TO ORDER Mayor Nancy Backus called the special meeting to order at 4:00 p.m. Councilmembers in attendance included: Deputy Mayor Wagner, Bill Peloza, Wayne Osborne, John Holman Yolanda Trout and Claude DaCorsi. Councilmember Lergo Wales was excused. Junior City Council members in attendance included: Chair Cole Lindell, Vice Chair Sydney Campbell, Angelina Zalutskiy, Ma.ry Riel, Tyler Cushing and Brandon Berend. Junior City Councilmember Dalton Hands was excused. Auburn You4h Councilmembers present included: Marcus Ebey, Amber Muggy and Alexandra Ostos Department directors and staff members present included: Poiice Chief Bob Lee, City Attorney Dan Heid, Community Development and Public Works Director Kevin Snyder, Assistant Director of Engineering Services and City Engineer Ingrid Gaub, Director of Administration Michael Hursh, Teen Coordinator Jim Westhusing, Program Specialist Kjerstin Lange and Deputy City Clerk Shawn Campbell. II. DISCUSSION ITEMS A. Council Brainstorm for Auburn Youth Center and Community Center City Council joined by representatives from the Youth Advisory Board and Junior City Council will brainstorm with project consultants and City staff on design ideas, options and issues for the Auburn Youth Center and Community Center. Mayor Backus expiained the purpose of the meeting is to discuss the Youth and Community Centers. Stan Lokting from arc Architect introduced the process and agenda for the meeting. He explained his firm has not started designing the buildings. The purpose of this meeting is to receive input from the City Council, Junior City Council and Aubum Youth Council. His firm needs to understand the priorities and needs of the City in order to design a building that stays within the $9 million budget and meets the needs of the community. He reviewed the project site and the need to integrate the project into the existing Les Gove Community Campus. Katrina Morgan from Fermata explained the plan is to design the new building to be Silver LEED Certified. The City held an eco charrette earlier in the day where the overarching goals for the project were set. The project will need to make accommodations for all the different age groups that will be using the new building. Page 1 of 3 Deputy Mayor Wagner asked if the length of time required to recoup 4he cost of equipment has been established. He suggested less then 15 years. Ms. Morgan stated the payback period is still an open discussion. Councilmember Peloza asked about solar power. Mr. Lokting stated they would look at the payback period and if solar is too expensive for now they would install infrastructure so solar could be added at a later time. Mr. Lokting reviewed the priorities his company is focused on while designing the building, such as connecting the youth center and community center, being able to see out of the building, having a control center that is flexible depending on the use of the building, technology lab for computers, areas for music and writing, creating a usable setting for teens, the need for a stage or theater, and the ability to accommodate large gatherings. Councilmemb.er DaCorsi stated he likes keeping the focus on creating an atmosphere that allows the space to be the center of the community. He said he wants it to be a one of a kind building but it is important to stay within budget. Deputy Mayor Wagner stated he would like there to be a place in the facility to accommodate pets. One of the rooms needs to be able to accommodate children from infants to toddlers. Councilmember Holman stated it is important to have easy access to the indoor and outdoor spaces. Councilmember Trout said the space needs to be configured to have a view of the park. Mr. Lokting asked the Junior City Councilmembers and the Aubum You4h Councilmembers what they felt was important tb incorporate into the space. Youth Councilmember Marcus Ebey stated teens want something different, they want a place to hang out and talk to their friends. They want a space that is a home away from home. Junior City Council Chair Lindell stated some teens would enjoy activities to combine the seniors with the teens. Junior City Councilmember Zalutskiy suggested the lobby have a coffee house atmosphere. Parks Program Assistant Kjerstin Lange stated the Parks Department is working on creating a space that is like a coffee shop area with a training program for baristas. Teen Coordinator Jim Westhusing stated programs drive the building. He asked what types of programs fhe teens would like to see in the new faciiity. The members present suggested a community garden including lessons on how to grow fruits and vegetables, science labs, career day where professionals come in and 4alk about their profession. Youth Councilmember Ostos stated she wants to see programs that help with teen pregn,ancy, drop outs and drugs. Junior City Council Vice Chair Campbell asked if the programs and suppiies would have a fee charged to 4he teens. Director Faber stated 4he City tries to provide all materials a4 either no cost or a very reduced cost. Youth Councilmember Muggy stated the gym needs to have activities besides basketball. Junior City Council Vice Chair Campbell suggested a sand volleyball court. Junior City Council Chair Lindell noted different social groups often have a difficult time intermixing. It would be helpful to have activities that help the different social grbups mix. Junior City Council Vice Chair Campbell stated the City must ensure the different interests and ethnic groups are represented throughout the facility. The teen center is a place for teens to meet other Page 2 of 3 teens. Mayor Backus stated most programs are geared for the majority. She asked how the City could Program for less then the majority. Junior City Councilmember Zalutskiy suggested the Gity could employ counselors at the center. Junior City Council Chair Lindell stated the common goal is to get everyone to want to come to the park. The City needs to provide transpoRation to the teen center. Mayor Backus stated the City is working with the Auburn School District to provide transportation in the futu�e. Youth Councilmember Ebey stated parking at the Park and Recreation building is already a problem. Councilmember DaCorsi suggested the space could be used as a celebration of the community, featuring significant accomplishments of the community. There are features of the park that need to be maintained such as the bocce courts and the half mile loop trail. Mr. Lokting explained his firm is going to continue community outreach meetings and community surveys. They will come back to the Council with two or three rough designs to choose from. Once an opfion has been selected they will present to Council again at 30% complete and 60% complete and then a final presentation with construction documents at 100% complete. The goal is to open the facility in June of 2015. III. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 5:45 p.m. APPROVED this 15th day of December, 2014. ��_. �_� L�� N NCY B I , A O Shawn Campbe , Depu City Clerk Page 3 of 3