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Home My WebLink About12-15-2014 cmov. �'�• City Council Meeting ��y� December 75, 2014 -7:30 PM ,1�1V' ' :, � Auburn City Hall � WASHINGTON MINUTES I. CALL TO ORDER A. Flag Salute Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Gall City Councilmembers present: Deputy Mayor Rich Wagner, Bill Peloza, Wayne Osbome, John Holman, Claude DaCorsi and Yolanda Trout. Councilmember Largo 1Nales was excused. Department Directors and staff members present included: Innovation and Technology Support Supervisor Reba Stowe, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Police Commander Mark Caillier, Parks, Arts and Recreation Director Daryl Faber, Community Development and Public Works Director Kevin Snyder, Director of Administration Michael Hursh, Public Affairs and Market Liaison Dana Hinman, and Deputy City Clerk Shawn Campbell. C. Announcements, Appointments, and Presentations 1. Boards and Commissions Reappointments City Council to confirm the following three year reappointments to expire December 31, 2017 to the following Boariis and Commissions: Airaort Board Donald Peters Arts Commission Dan Norman Cemeterv Board Jeanne Coffey Human Services Committee Jason Berry Bette Vangasken Cecila Brugger Lodqin4 Tax Advisorv Board Khara Nixon David Kwok Ronnie Roberts Parks & Recreation Board Page 1 of 6 Michael Hassen Richard Artura Greg Dobbs Planninq Commission Judi Roland Urban Tree Board Jan Speer Bryce Landrud Deputy Mayor Wagner moved and Councilmember Peloza seconded to confirm the reappointment of inembers to the Boards and Commissions. MOTION CARRIED UNANIMOUSLY. 6-0 2. Lodging Tax Advisory Committee Appointment City Council to appoint Julie Krueger to the Lodging Tax Advisory Committee for new a three year term to expire December 31, 2017. Deputy Mayor Wagner moved and Councilmember Peloza seconded to confirm the appointment of Julie Krueger to the Lodging Tax Advisory Committee. MOTION CARRIED UNANIMOUSLY. 6-0 D. Agenda Modifications Pubiic Works Project CP1408 was added to the Consent Agenda and updated versions of Resolution No. 5114, Ordinance No. 6545 and Ordinance No. 6546 were provided to Counci►. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was sche.duled for this evening. 8. Audience Participation This is the place on fhe agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Elam Anderson, 301 23rd St SE, Auburn Mr. Anderson spoke on veterans pay and benefits. C. Correspondence There was no correspondence for Council review. I11. COUNCIL COMMITTEE REPORTS A. Municipal Services Councilmember Peloza reported the Municipal Services Committee met on December 8, 2014. The Committee reviewed the VADIS agreement, Resolution No. 5114 regarcling the Fee Schedule, Resolution No. 5115 relating to the Council Rules of Procedure, Ordinance No. 6546 relating to the City Fee Page 2 of 6 Schedule and Ordinance No. 6547 relating to the Parks and Recreation Fee Schedule. B. Planning 8 Community Development Councilmember Holman reported the Planning and Community Development Committee met on December 8, 2014. The Committee received a report from the Hearing Examiner for the 2014 hearings and an update from the Arts Commission. The Committee also discussed the Utility Service Development Charges, the 2015 Transportation Impact Fees, Resolution No. 5114, Ordinance No. 6546 and Ordinance No. 6547. C. Public Works Councilmember Osborne reported the Public Works Committee met this afternoon. The Committee forwarded to full Council for consideration Public Works Project C512A, Public Works Project CP1320, Public Works Project 1304, and Public Works Project C524A. The Committee also received an update from the Auburn Area of Chamber of Commerce, and discussed Ordinance No. 6545, Ordinance No. 6547 and Resolution No. 5114, the capital project status report, infrastructure projects by others, and the Committee's matrix. D. Finance Councilmember Trout reported the Finance Committee met this evening at 5:00. The Committee approved claims vouchers in the amount of $1,337,790.75 and two wire transfers in the amount of$2,452.21 and pay�oll vouchers in the amount of$2,163,317.53. The Committee also reviewed Ordinance No. 6546, Ordinance No. 6547 and Resolution No. 5114. The Committee discussed Ordinance No. 6545 and Resolution No. 5115. E. Les Gove Community Campus Deputy Mayor Wagner reported the Les Gove Community Campus Committee met on December 9, 2014. The Committee reviewed the progress on the Youth and Community Center project and the request for qualifications for 4he Les Gove Community Campus Master Plan. F. Council Operations Committee G. Junior City Council Deputy MayorWagner reported the Junior City Council met this evening at 5:00. The Junior City Council has a conference call with the director of the "Bully ProjecY'. The next meeting of the Junior City Council is scheduled for January 20, 2014. IV. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council fo be routine and will be enacted by one motion in the form listed. A. November 4, 2014 Special City Council Meeting Miriutes B. Dec.ember 1, 2014 City Council Minutes �. December 3, 2014 Special City Council Meeting Minutes Page 3 of 6 D. Claims Vouchers (Wale.s/Coleman) Claims voucher numbers 431473 through 431660 in the amount of $1,337,790.75 and two wire transfers in the amount of$2452.21 and dated December 15, 2014. E. Payroll Vouchers (Wales/Coleman) Payroll check numbers 535200 through 535233 in the amount of$859,460.56, electronic deposit transmissions in the amount of$1,303,856.97 for a grand total of$2,163,317.53 for the period covering November 27, 2014 to December 10, 2014. F. Public Works Project No. C512A (Osborne/Snyiier) City Council to award Contract No. 13-12, to Gary Harper Construction, Inc. on their low bid of$797,160.00 plus Washington State sales tax of$75,730.20 for a total contract price of$872,890.20 for Project No. C512A, Well 4 Emergency Power Improvements G. Public Works Project No. C524A (Osborne/Sriyder) City Council to approve final pay estimate No. 25 to Cont�act No.AG-C-401 in the amount of$22,119.00 and accept construction of Project No.C524A— SCADA System Improvements, Consultant and Technology Services H. Public Works Project No. CP1304 (Osborne/Snyder) City Council to grant permission to advertise for bids for Project No. CP1304, 37th Street & B Street NW Pre-Signal Project, Contract 14-12 I. Public Works Project No. CP1320 (Osbome/Snyder) City Council to grant permission to advertise for bids for Project No. CP1320, Maintenance and Operations Storm Drainage Improvement Project J. VADIS Service Agreement AG-S-080 (Peloza/Coleman) City Council to approve Service Agreement No. AG-S-080 with Vadis for a litter control program K. Public Works Project CP1408 Cify Council to approve Public Works Contract 14-25 to CFC Construction on their low bid of$219.253,00 plus Washington State sales tax of$20.829.36 for a total contract price of$240,082.36 for Project.GP1408 South T-Hanger Row 3 Enclosure Deputy Mayor Wagner moved and Councilmember Peloza seconded to approve the Consent Agenda as amended. MOTION CARRIED UNANIMOUSLY. 6-0 V. UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS There was no new business. VII. ORDINAN6ES A. Ordinance No. 6545 (Osborne/Snyder) An Ordinance of the City Council of the City of Auburn, Washingfon, amending Chapter 3.12 of the City Code relating to public contracts Page 4 of 6 Councilmember Osborne moved and Councilmember Peloza seconded to adopt Ordinance No. 6545. MOTION CARRIED UNANIMOUSLY. 6-0 B, Ordinance No. 6546 (Wales/Heid) An Ordinance of the City Council of the City of Auburn, Wasfiington, amending Sections 13.36.040, 13,36:230, 20,04.020, 20.04.120, 20.06.020, 20.06.100, 20.06.130 and 20.06.180 of the Auburn City Code relating to the City of Aubum Fee Schedule Councilmember Trout moved and Councilmember Holman seconded to adopt Ordinance No. 6546. MOTION CARRIED UNANIMOUSLY. 6-0 C. Ordinance No. 6547 (Wales/Heid) An Ordinance of the City Couhcil of the City of Auburn, Washington, amending Chapter 3.68 of the Auburn City Code relating to Parks and Recreation fees Councilmember Trout moved and Councilmember Holman seconded to adopt Ordinance No. 6547. MOTION CARRIED UNANIMOUSLY. 6-0 VIII. RESOLUTIONS A. Resolution No. 5114 (Wales/Heid) A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule to adjust fees for 2015 Councilmember Trout moved and Councilmember Holman seconded to adopt Resolution No. 5114. MOTION CARRIED UNANIMOUSLY. 6-0 B. Resolu4ion No. 5115 (Holman/Heid) A Resolution of the City Council of the City of Auburn, Washington, amending the City Council Rules of Procedure as adopted by Ordinance No. 5802 and amended by Resolution Nos. 4282, 4429, 4467, 4615, 4686, 4740, 4813, 4909, 5105 and 5112 Councilmember Trout moved and Councilmember Holman seconded to adopt Resolution No. 5115. MOTION CARRIED UNANIMOUSLY. 6-0 IX. REPORTS At this time fhe Mayor arid City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Deputy Mayor Wagner reported he attended the Muckleshoot Indian Tribe Reception, the Puyallup River Watershed Council meeting, and he was a part of the delegation that welcomed the City of Auburn's Sister City from Page 5 of 6 Guanghan China. Councilmember Trout reported she attended the Santa Parade and the Red White and Blue Holiday Concert at the Green River Community College. Councilmember Osborne reported he attended the Good Eggs Breakfast and the Senior Center Coffee Hour. Councilmember Peloza reported he attended the King County Farm Round Table meeting, 4he King County Pollution Advisory Committee meeting, the Regional Policy Committee meeting, and he was a server at the Santa breakfast. Councilmember DaCorsi reported he attended the Santa breakfast. He also discussed the deficit in the 2016-2017 State Legislature b.udget and various organizations that are encouraging the State to look at ways to increase revenue. B. From the Mayor Mayor BacKus stated it was her honor to work with Council, and thanked fhem for their support. She thanked Deputy Maybr Wagner for his 25 years of service, she congratulated Councilmembers Trout and DaCorsi for finishing their first year on Council, she thanked Councilmember Osbome, Councilmember Wales and Councilmember Holman for there innovative ideas and Councilmember Peloza for his 11 years of service and his hard work on all the commit4ees he is a part of. She thanked the Directors and their teams for their dedication and hard work. X. EXECUTIVE SESSION At 8:18 p.m., Mayor Backus recessed the meeting to executive session for approximately fifteen minutes in order to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i). MayorBackus indicated no Council action would follow the executive session. City Attorney Heid and Director Daryl Faber attended the executive session. The executive session was extended at 8:10 p.m., 8:25p.m., and 8:39 p.m. Mayor Backus reconvened the meeting at 8:44 p.m. XI. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:44 p.m. APPROVED this 5th day of January, 2015. OJ �.� _ ,,,, a .,-..�1 <�-�. N CY BAC , MAYOR Shawn Campbe r Deputy ity Clerk Page 6 of 6