HomeMy WebLinkAboutAG-C-455, CP1316 Brown & Caldwell IncA 3 wl
a0ly
AGREEMENT FOR PROFESSIONAL SERVICES
AG -C -455
THIS AGREEMENT made and entered into by and between the CITY'OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Brown and Caldwell, Inc., whose address is 701 Pike St, Suite 1200,
Seattle WA 98101, hereinafter referred to as "CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be completed by
June 30, 2015 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $53,089.00, which
includes a Management Reserve Fund amount of $5,000.00. Expenditure of
Agreement for Professional Services AG -C -455
October 22ntl, 2014
Page 1 of 12
r
Management Reserve Funds must be authorized by the CITY as set forth in Section 4
of this Agreement.
The City agrees to pay the CONSULTANT in accordance with Consulting
services per rates are attached in the fee schedule as shown on Exhibit B, which is
attached hereto and by this reference made a part of this Agreement.
The CONSULTANT shall be paid by the CITY for direct non -salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT plus 3 %. Exhibit C is
attached hereto and by this reference made a part of this Agreement. These charges
may include, but are not limited to the following items: outside reproduction fees,
courier fees, subconsultant fees, and materials and supplies. The billing for non -salary
cost, directly identifiable with the project, shall be submitted as an itemized listing of
charges supported by copies of the original bills, invoices, expense accounts and
miscellaneous supporting data retained by the CONSULTANT. Copies of the original
supporting documents shall be supplied to the CITY upon request. All above charges
must be necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4.
4. MANAGEMENT RESERVE FUND.
The CITY has established a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization (s) shall be in writing, prior to the CONSULTANT
Agreement for Professional Services AG -C -455
October 22 n' 2014
Page 2 of 12
expending any effort on such services, and shall not exceed $5,000.00. This fund may
be replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contract any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non -salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts shall contain all applicable provisions of this
AGREEMENT.
6. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement in accordance with applicable standards of care for professional
services. The CONSULTANT shall, without additional compensation, correct or revise
any errors, omissions or other deficiencies in its plans, designs, drawings,
specifications, reports and other services required. The CONSULTANT shall perform
its services to conform to generally- accepted professional engineering standards and
the requirements of the CITY.
Agreement for Professional Services AG -C -455
October 22ntl 2014
Page 3 of 12
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its
services. Except as otherwise provided herein, neither the CITY'S review, approval or
acceptance of, nor payment for, any of the services shall be construed to operate as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
7. INDEMNIFICATION /HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, to the extent arising out of or
resulting from the negligent acts, errors or omissions of the CONSULTANT in
performance of this Agreement, except for injuries or damages caused by the
negligence of the CITY. It is further specifically and expressly understood that the
indemnification provided herein constitutes the CONSULTANT'S waiver of immunity
under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this section shall survive the expiration or termination of this Agreement.
8. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
9. INSURANCE.
Agreement for Professional Services AG -C -455
October 22ntl 2014
Page 4 of 12
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
a. Automobile Liability insurance covering all owned, non - owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, and personal injury and advertising injury, with.
limits no less than $1,000,000 each occurrence, $2,000,000 general
aggregate. The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
Agreement for Professional Services AG -C -455
October 22n' 2014
Page 5 of 12
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
CONSULTANT who has no employees would not be required to have
Worker's Compensation coverage.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days prior
written notice has been given to the CITY by mail.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A -:VII.
The CONSULTANT shall furnish the City with certificates of insurance and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage required by this
Agreement for Professional Services AG -C -455
October 22ntl 2014
Page 6 of 12
section, before commencement of the work. The CITY reserves the right to require that
copies of all required insurance policies (with proprietary infromation redacted) be
submitted to the CITY at any time. The CITY will pay no progress payments under
Section 3 until the CONSULTANT has fully complied with this section.
10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
11. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this Agreement
by the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN after payment to CONSULTANT. In addition, the CONSULTANT agrees to
maintain all books and records relating to its operation and concerning this Agreement
for a period of six (6) years following the date that this Agreement is expired or
otherwise terminated. The CONSULTANT further agrees that the CITY may inspect
any and all documents held by the CONSULTANT and relating to this Agreement upon
good cause at any reasonable time within the six (6) year period. The CONSULTANT
also agrees to provide to the CITY, at the CITY'S request, the originals of all drawings,
documents, and items specified in this Section and information compiled in providing
services to the CITY under the terms of this Agreement.
Agreement for Professional Services AG -C -455
October 22nd 2014
Page 7 of 12
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three -year period preceding this proposal been convicted
of or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three -year period preceding this application /proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
Agreement for Professional Services AG -C -455
October 22ntl 2014
Page 8 of 12
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14. GENERAL PROVISIONS.
14.1. This Agreement shall be governed by the laws, regulations and
ordinances of the City of Auburn, the State of Washington, King County, and where
applicable, Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County,
Washington. Pending final decision of a dispute hereunder, the CONSULTANT and
the CITY shall proceed diligently with the performance of the services and obligations
herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
Agreement for Professional Services AG -C-455
October 220° 2014
Page 9 of 12
14.4. The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5. This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
14.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9. This Agreement shall be administered by Ian Sutton on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses:
City of Auburn
Attn: Joel Chalmers
25 W Main Street
Auburn WA 98001
Phone: 253.804.5063
Fax: 253.931.3053
E -mail: jhalmers@auburnwa.gov
Brown & Caldwell
Attn: Ian Sutton
701 Pike Street, Suite 1200
Seattle, WA, 98101
Phone: 206.749.2221
Fax: 206.749.2200
E -mail: isutton @brwncald.com
14.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
Agreement for Professional Services AG -C -455
October 22otl 2014
Page 10 of 12
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressed to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party.
Agreement for Professional Services AG -C -455
October 22' 2014
Page 11 of 12
CITY OF AUBURN
.�.. N [p !_ .I . MM
M or
P
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
aniel B. Heid, City Attorney
title: Ina" ag1'4q L— N9INe-Cf
Federal Tax ID #9 4 - l y Ll G 3 L1Co
Agreement for Professional Services AG -C -455
October 22nd 2014
Page 12 of 12
EXHIBIT A
SCOPE OF WORK
Exhibit A
Agreement No. AG -C -455
EXHIBIT A
SCOPE OF WORK
Duringthe term of this Agreement, Brown and Caldwell (Consultant) will perform professional
services for the City of Auburn (City) in connection with the following project:
Project No. CP1316
East Ridge Manor Storm Drainage Improvement Project
Sideslope Pipeline and Pond Preliminary Design
Project-Description
The Consultant scope of work (SOW) includes developing a preliminary design to accommodate
additional inflows to the existing Wicklund Pond on SE 2931a Street, Auburn, WA 98092. Additional
flows are based on modeling performed by the City to rerouted drainage from adjacent neighborhood
to the Wicklund Pond. Currently, Wicklund Pond drains through an outlet structure that discharges
to the slope to the south. The outflow is conveyed in an open channel ditch, down the slope, to an
existing pond atthe Auburn Golf Course. The golf course pond discharges through some localized
infrastructure to a ditch that outlets to the Green River. The intent of the complete project is to
prevent erosion that the Wicklund Pond discharge may cause to the slope, and to control discharge
quantities to the golf course pond outlet ditch such that current ditch hydrology is preserved. The
scope of the preliminary design task includes the following:
• Develop revised design parameters for the existing Wicklund Pond outflow structure to
accommodate discharge of the additional flows being routed to the pond.
• Develop design parameters for the installation of a sideslope pipeline from the existing
Wicklund Pond outlet to the Auburn Golf Course, including an energy dissipation structure at
the base of the slope.
• Develop design parameters for a new pond on the golf course at the base of the slope to
provide additional storage capacity, including outlet flow control requirements.
The preliminary design will include hydraulic modeling and geotechnical investigation. The
preliminary design will be utilized as a basis of design for the subsequent detailed design. Detailed
design is not part of this SOW and will be completed by the City.
Project Tasks
This project will consist of the following tasks:
1. Project Management
2. Geotechnical Services
3. Hydrologic and Hydraulic Modeling
4, Preliminary Design
Task 1: Project Management
Objective
Consultant will efficiently and effectively manage the work.
9/25/2014 Page 1 of 5 Exhibit A: Scope of Services
Activities /Approach
The Consultant project manager will coordinate project aspects with the City project manager
throughout the design. The Consultant project manager will also manage the Consultant staff,
budget, and schedule during the course of the work. The Consultant project manager will ensure
that quality control (QC) is performed throughout the project, including peer and senior review for
technical and qualitative aspects of the project.
Project Schedule
The anticipated duration of this project will be approximately 3 months from the receipt of the notice
to proceed (NTP). Maintaining this schedule will provide for preliminary design completion in early
winter 2014.
Deliverables
The following deliverables /work products will be produced under Task 1.
1. Monthly project status reports, electronic PDF copy and one hard copy
2. Monthly invoices, electronic PDF copy and one hard copy
3. Meeting Notes, electronic MS Word format
Task 2: Geotechnical Services
Objective
Consultant will complete a geotechnical investigation of the project site and provide ongoing
geotechnical services in support of the preliminary design.
Activities /Approach
Task 2 includes the following activities:
1. A review will be performed of existing geologic and geotechnical information provided by the
City. Any additional existing geologic and geotechnical information in the vicinity of the
project and known to the Consultant will also be considered.
2. Consultant will complete an initial site reconnaissance to observe conditions which could
include unstable ground, springs and seeps, soil exposures, erosion, and vegetational
indicators of geologic conditions. The initial reconnaissance will be followed by a formulation
and discussion of the opportunities and limitations of the proposed pipeline corridor in
relation to the pipeline, anchoring locations, and pond location.
3. Based on the initial site reconnaissance and alternatives discussion, a subsurface
exploration will be planned and performed by the Consultant. The exploration will include
two borings. Index testing, including water contents, Atterberg limits, and grain -size analysis,
will be performed in the Shannon & Wilson laboratory.
4. Consultant will complete geotechnical engineering analyses and prepare a geotechnical
report that will include a description of the geologic conditions, and recommendations on
alignment, control of seepage and slope stability, sideslope pipeline design criteria, and pond
excavation slopes. The sideslope pipeline design criteria with include anchor type, anchor
spacing, and embedment.
Deliverables
The following dellverables /work products will be produced under Task 2.
1. Draft geotechnical report (electronic PDF copy)
9/25/2014 Page 2 of 5 Exhibit A: Scope of Services
2. Final geotechnical report sealed by a geotechnical engineer licensed in the State of
Washington (electronic PDF copy, one original hard copy,)
Assumptions
n
Task 2 will be performed under the following assumptions:
1. It is anticipated that two 20 -foot deep borings will be performed for the project. It is
assumed that a small tracked or pull- behind drill rig may be necessary to perform this work
and that the drill cuttings will be non - contaminated and can be left on site.
2. All geotechnical work performed will be on City property and will not require additional
permits.
3. Areas disturbed will not require restoration.
4. The City will provide existing geologic and geotechnical information.
Task 3: Hydrologic and Hydraulic Modeling
Objective
Consultant will complete hydraulic modeling for the project.
Activitles /Approach
This task includes modeling to develop the following design parameters.
• Sizing of existing Wicklund Pond outlet control structure modifications
• Sizing of the new sideslope conveyance pipeline
• Sizing of the new golf course pond
• Sizing of the outlet control structure for the new golf course pond
• Sizing of the drainage infrastructure from the new golf course pond to the existing
downstream infrastructure that discharges to the tributary to the Green River.
Consultant will develop an EPA -SWMM hydraulic model to size the various project components.
Initial parameters include the following:
1. The new pond outlet control structure configurations and volumes will be sized to control a
25 -year event, without discharge to the emergency overflow discharge, by modifying the
Baseline conditions hydrologic and hydraulic SWMM model (thereby creating the Alternative
model). The overflow structures will be designed to convey the 100 -year event without
causing flooding at the ponds.
2. The Alternative model will be used to size the Wicklund Pond outlet orifice to control a 25-
year event given the increase in inflows from the newly connected 19 -acre offsite area. The
outlet structure will also be evaluated for the 100 -year event, ensuring overflow capacity.
3. The Alternative model will be compared against the Baseline model to ensure that the peak
flow in the downstream line is not increased by the new pond discharge. The pond size and
outlet structure configuration will be modified until it meets this flow requirement.
4. If the available footprint or the new pond exceeds the minimum required size of the new
pond, Consultant will determine the amount of additional storage capacity available within
the footprint which can provide increased control of downstream flooding.
9/25/2014 Page 3 of 5 Exhibit A: Scope of Services
5. The Alternative model will be used to size the new sideslope pipeline between Wicklund Pond
and the new pond for the 100 -year event.
6. Design parameters will be in accordance with the City of Auburn Surface Water Management
Manual (SWMM) November 2009.
If a 25 -year event, or 100 -year level of service, at the new pond cannot be met given the
available area for the pond, modifications to the outlet structures at the East Hill Vista and
Wicklund Ponds as well as modifications to the Wicklund Pond geometry may be assessed to
further optimize the existing system in order to reduce the required storage volume at the new
pond. This work has not been included in the SOW and can be added if the situation arises.
Dellverables
The following dellverables /work products will be produced under Task 3. Deliverables will be
included with the Task 4 deliverables.
1. Modeling results will be used during preparation of hydraulic calculations included in Task 4:
Preliminary Design and included in the Preliminary Design Report (PDR).
2. Model files, if requested by the City.
Assumptions
Task 3 will be performed under the following assumptions:
1. The hydrologic model will not be calibrated to observed flow measurements because no flow
measurements are available. The Baseline model hydrology has been adjusted to match
established drainage concerns at the existing golf course pond when the model was
originally built to Baseline conditions.
2. The existing hydrologic model will not be adjusted.
3. Downstream conveyance capacity can accommodate the 100 -year event and will not be
verified.
Task 4: Preliminary Design
Objective
Consultant will prepare the PDR for the revised Wicklund Pond outlet structure, sideslope pipeline
and new golf course pond for use in development of the subsequent detailed design.
Activities /Approach
The Consultant will prepare a, draft and final, that provides design criteria for the improvements
summarized below:
1. Modifications to the existing Wicklund Pond outlet control structure.
2. New sideslope conveyance pipeline between existing Wicklund Pond and the new golf course
pond with a new connection provided at the existing Wicklund Pond outfall.
3. New golf course pond to receive flows from the existing Wicklund Pond
4. New golf course outlet control structure and connection to the existing downstream drainage
system.
5. Hydraulic connection between the new and existing golf course ponds to allow for optional
filling of the existing pond.
6. Design criteria will be in accordance with the SWMM.
9/2512014 Page 4 of 5 Exhibit A: Scope of Services
The PDR will include conceptual design plans, a planning level estimate of probable construction
costs, a design and anticipated construction schedule, and a description of applicable design
standards and modeling results.
The plans will include an overall site plan showing the general layout and extent of the work; plan
and profile sheets showing layout and elevations of the piping and structures; section and detail
drawings for major facilities that show critical dimensions, materials of construction, and component
sizing.
Deliverables
The following deliverables /work products will be produced under Task 4.
1. Draft Preliminary Design Report (electronic Word and PDF copies)
2. Final Preliminary Design Report sealed by an engineer licensed in the State of Washington
(electronic PDF copy, one original hard copy,)
3. Final Preliminary Design Drawings (electronic AutoCAD 2012 format)
Assumptions
Task 4 will be performed under the following assumptions:
1. There will be no more than 5 drawing sheets developed.
Project Assumptions
This SOW is based on the following assumptions:
1. Budget estimated for the project scope is based on a preliminary design schedule of
approximately 3 months commencing with NTP.
2. Preparation of specifications is not required.
3. A cultural resources site assessment is not required.
4. Site assessment will be based on existing field surveys and topographic mapping provided by the
City. Additional Consultant survey support services are not required.
5. A hydrogeologlcal evaluation Is not required assuming there will be no change In the flow regime.
6. Regulatory and public meetings are not required.
7. Electronic deliverables will be provided in the following formats: Microsoft (MS) Word 2010, MS
Excel 2010, and AutoCAD 2012.
8. A planning level cost estimate for perspective construction costs will be prepared in accordance
with the AACE criteria for a Class 4 estimate.
9. The geotechnical initial site reconnaissance will be the project kick -off meeting.
10. Any pertinent record drawings, plans, photos, reports, and information on the Wicklund Pond
construction, existing facilities, and on public works and /or private projects within the immediate
vicinity will be provided by the City.
11. The City will provide topographic survey including locate and mapping of all underground utilities,
existing easements and property boundaries, plat maps along the existing and proposed pond
outfalls and conveyance /tributary alignment in AutoCAD 2012 format.
12. The City will provide consolidated review comments with a maximum 2 week review cycle.
13. The City will obtain rights -of -entry upon all lands necessary for the performance of the work,
including field reviews, downstream analysis, and geotechnical exploration.
14. The City will be responsible for all easements and permitting.
15. The City will coordinate and /or perform any utility locates required in areas of the proposed
borings and /or test pits.
9/25/2014 Page 6 of 5 Exhibit A: Scope of Services
EXHIBIT B
BUDGET & FEE SCHEDULE
Exhibit B
Agreement No. AG -C -455
001 Vmpcl Wnapemant 12
5 a
o
2
2
o
a
c
o
0
23
S1,06
0
so
{D
$0
so
61,106
002 Genecnmcel smites a
0 a
o
+
o
a
0
2
o
a
14
S2,210
61ao
$100
616m
316,296
$16,665
$19,094
003 Rydrelo9lc and NyereoOc Modeling e
0 w
3
0
o
0
a
a
0
0
62
$1.032
so
so
$o
so
so
$7.082
006 Preliminary De31on 2B
z 10
o
a
o
2
10
33
z
1a
139
$181606
50
so
$o
30
$0
S1e,e96
GRAND TOTAL de
3 24
1
10
S
2
10
37
2
I6
263
331,20.
SIM
$100
$16,296
$16,296
31 A$
$+6,a36
Naurs eN Dolars art..ndM 10 11.1dV ri le numEal.
To1a1 Evpense Etlnn Intlanes a 6uMvnsuXanl markup of 3%
Brown Aw) Caldwell
Brown and Caldwell
Auburn East Ridge Manor Storm Drainage Improvement Project
Detailed Indlvidual Hourly Rates
91512014
Exhibit B - Fee Schedule
NOTES Subconsultant markup of 3%
Overhead Rate and APC $ per hour obtained from
2013 Brown and Caldwell Government Audited
Statements (available on request)
APC is Associated Project Costs
Name
Title
2014
Raw Rate
Overhead
Fee
Billing Rate
before APC
2013 -2014
Billing Rate
with APC
SEATTLE
178.40%
30.00%
$6.36
Sutton Ian K
Principal
Engineer
$50,97
90.93
15.29
$157.19
$163.55
Dickerson,Jessica L
Project
Analyst III
$28.37
50.61
8.51
$87.49
$93.85
Robinson,Brent J
Engineer ll
$31.46
56.12
9.44
$97.02
$103.38
Twenter Ha es J
Princlipal Engineer
$48.30
86.17
14.49
$148.96
$155.32
Paulson Joel R
Supervising Engineer
$55.22
98.51
16.57
$170.30
$176.66
Fo ,CameA
Accountant 1
$22.45
40.05
6.74
$69.24
$75.60
Draheim,Daniel P
Technical Writer
$29.26
52.20
8.78
$90.24
$96,60
Mobley,William R
Principal Designer
$44.16
78.78
13.25
$136.19
$142.55
Wood,Kirsten D
Engineer II
$29.47
52.57
8.84
. $90.89
$97.25
Matthews James L
Vice President
$67.05
119.62
20.12
$206.76
$213.14
Dummer CatherineA
JPrinclpal Engineer
$50.09
89.36
15.03
$154.48
$160.84
EXHIBIT C
DIRECT NON - SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.485 1mile or the current approved IRS rate.
It is understood that all reimbursements are at cost and will be marked -up 3 %.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and /or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts plus a 3% markup to cover the CONSULTANT'S additional overhead
expense associated with the Subcontract.
Exhibit C
Agreement No. AG -C -455
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and /or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG -C -115).
• Project number(s) listed (i.e.: PR562).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.! design,
right -of -way, or construction) or task order number.
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non - salary (i.e.: mileage, reproduction fees (i.e.. printing, copying), communication
fees (i.e., telephone), supplies, computer charges, subconsultants), indirect non -salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task
requires travel outside of the greater Seattle, Tacoma, and Everett area. These costs are
to be broken down and backup information is to be attached to invoice. Project managers
are to inform CONSULTANTS as to what is required for break down information and if
backup information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract — total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 150.
For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG -C -455
Page 1 of 2
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG -C -010
SAMPLE INVOICE
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourly Rate
Amount
Mike Jones, Principal in Charge
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00.
Joe Smith, Word Processing
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
10
$
$ 749.00
Expenses see attached documentation
Charges
Multiplier
Amount
Mike Jones, Principal in Char a
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processing
$ 29.00
x1.1
$ 31.90
Consultant Expenses Subtotal
10
$
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
Subconsultant
Hours
Hourly Rate
Amount
ABC Environmental Inc., Civil Engineer
10
$
100.00
$
1,000.00
Electrical Consulting, Electrical Engineer
5
$
100.00
25%
500.00
Mechanical Solutions, Mechanical Engineer
10
$
100.00
MRF
1,000.00
Moving Company, Moving Consultant
2
$
50.00
1 $ 1,025.00
100.00
Subconsultant Subtotal
$ 19,793.51
$
2,600.00
Subtotal x 1.1 Multiplier
$
2,860.00
Subconsultant Total:
TOTAL DUE THIS
CONTRACT BREAKDOWN
821.49
$ 2,860,00
.49
Task
Amount
Authorized
Prior Invoiced
This Invoice
Total Invoiced
To Dale
%
Expended
I %
Completed
Amount
Remainin
Original
Contract
$22,000.00
$ 1,025.00
1 $ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF'
2,500.00
0.00
1,000.00
10000.00
40%
45%
1,500.00
TOTAL
$ 24,500.00
1 $ 1,025.00
1 $ 3,681.49
$ 4,706.49
$ 19,793.51
Note: MRF= Management Reserve Fund
* Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG -C -455
Page 2 of 2
ACORO® CERTIFICATE OF LIABILITY INSURANCE
DATE(MMIDDNYYYI
111.1 5/31/2015
10/24/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW- THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poliey(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsomont(s).
PRODUCER Luckion Companies
CONTACT
444 W. 47th SUCCI. SUIIC 900
NO
Kansas City MO 64112 -1906
We. Ea: INC, NCI:
EMAIL
(816)960 -9000
ADDRESS:
INSURERS AFFORDING COVERAGE
NAIC9
INSURERA: Hartford Fire Insurance Compariv
19682
INSURED BROWN AND CALDWELL
INSURERS:
1382587 AND It S' W1IOLLY OWNED SUBSIDIARIES
m$URERC: Harlfurd Insurance Cu of the Midwest
37478
AND AFFILIATES
INSURER D:
5 000
201 NORTH CIVIC DRIVE. SUITE 115
WALNUT CREEK CA 94596
INSURER E:
INSURER F
$ 2,000,000
COVERAGES " CERTIFICATE NUMBER: 13172373 REVISION NUMBER: NXYXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
rypE OF INSURANCE
ADO
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
IMNvDOYYYYJ
POLICY EXP
(MMODNYYY)
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
Y
N
37CSEQU 1172
5/31/2014
513112015
EACH OCCURRENCE
DAMAGE
(Ea RENTED
enw)
S 2,000 000
CLAIMS MADE 1XI OCCUR
MED EXP M one erson
5 000
PERSONAL & ADV INJURY
$ 2,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER
GENERAL AGGREGATE
S 4000000
POLICY F JECDT FX] LOC
PRODUCTS - COMP/OP AGG
3 4000000
$
OTHER
I
A
AUTOMOBILE
LIABILITY
N
N
37CSEQU 1 173
5/31/2014
5/312015
CU =dent)
$ 00 -000
A
BODILY INJURY (Per person)
3 xxxxxxx
ANY AUTO
ALL OWNED SCHEDULED
AUTOS
BODILY INJURY Per amdentl
3 xxxxxxX
PROPERTY DAMAGE
$ 3:XXXXaa
i
HIRED AUTOS �' NON OMED
AUTOS
S XXXXXXX
UMBRELLA LIAB
OCCUR
NO] APPLICABLE
EACH OCCURRENCE
3 xxxxxix
AGGREGATE
$ i{Xxxxxx
EXCESSLIAa
CLAIMS -MADE
DED
RETENTIONS
IS Nxxxxxx
C
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNERIESECUTWE YIN
OFFICERIMEMBER E %CLUDEOT N❑
(Mandatory In NH)
NIA
N
37WNQU 1170
37WBRQU 1171
5/31/2014
5/312014
5/31/2015
5/312015
STATUTE ER
E.L. EACH ACCIDENT
$ 1 000000
E.L. DISEASE - EA EMPLOYEE
$ ).000OOO
n gs, desonne waer
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
3 1 O 000
B
PROFESSIONAL
N
N
LDUTAW00412
5/31/2014
5/31/2015
$ 1,000,000 PER CLAIM&
LIABILITY
AGGREGATE
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IALORD 101, AtltlitlorMl Remarks $ctletlule, maY be anacnetl It more apace la required)
RE: EAST RIDGE NIANOR S'IORAI DRAINAGE INIPROVEbIENT PROJECT SIDFSLOVF. PIPELINE AND POND PRELIMINARY DESIGN, CLIEN: COKI'RACI NUMBER:
AG -C -455, BC SID: 53295. CITY OF AUBURN IS AUDI'1'IONAL INSURED ON A PRIMARY AND NON- CONTRIBU I ORY COVERAGE BASIS AS RESPECTS GENERAL
LIABILITY CO TRACE FOR THIS PROJECT. INSURANCE SHOWN APPLIES ONLY TO EXTENT OF %%'BITTEN CONTRACT AND SUBJECT TO THE TER \IS AND
CONDITIONS OF TI IE POIJCY. THIRTY DAPS NOTICE OF CANCELLATION Bl''THE INSURER WILL BE PRO V IDFD TO THE CFRJn FJCA'I F HOLDER W I'I'H
RF"SPF"CT TO'IHE GENERAL" AUTO_ PROFESSIONAL. LIABILITY AND WORKERS CO, %IPFNSA HON POLICIES.
13172373
AU13-16
CITY 01' AUBURN
COMMUNITY DEVELOPMENT & PUBLIC WORKS DEL' I
AT'FN: JOANNE ANDERSEN
25 \VES I" MAIN STREET
AUBURN WA 98001
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
/�? "47'z &
C) 19RA -2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
Named Insured: BROWN AND CALDWELL AND ITS WHOLLY OWNED SUBSIDIARIES
Policy Number: 37CSEQU1172
Policy Term: 5/31/2014 to 5/3112015
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED BY CONTRACT OR AGREEMENT -
OPTION II
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Additional Insured Person(s) or
Organization(s):
Designated Project(s) or Location(s) of
Covered Operations:
ALL
ALL
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or
organization(s) shown in the Schedule above with whom you agreed in a written contract or
written agreement to provide insurance such as is afforded under this policy, but only to the
extent that such person or organization is liable for "bodily injury", 'property damage" or "personal
and advertising injury" caused by:
Your acts or omissions or the acts or omissions of those acting on your behalf:
a. In the performance of your ongoing operations for such additional insured at the
project(s) or location(s) designated in the Schedule;
b. In connection with your premises owned by or rented to you and shown in the
Schedule; or
C. In connection with "your work' for the additional insured at the project(s) or
location(s) designated in the Schedule and included within the "products- completed
operations hazard ", but only if:
(1) The written contract or agreement requires you to provide such coverage to
such additional insured at the project(s) or location(s) designated in the
Schedule; and
(2) This Coverage Part provides coverage for "bodily injury" or "property
damage" included within the "products- completed operations hazard ".
2. The acts or omissions of the additional insured in connection with their general supervision of
your operations at the projects or locations designated in the Schedule.
B. The insurance afforded to these additional insureds applies only if the "bodily injury' or "property
damage' occurs, or the "personal and advertising injury' offense is committed:
1. During the policy period; and
2. Subsequent to the execution of such written contract or written agreement; and
3. Prior to the expiration of the period of time that the written contract or written agreement
requires such insurance be provided to the additional insured.
Attachment Code: D465358
Ccrlificatc ID: 13172373
C. With respect to the insurance afforded to the additional insureds under this endorsement, the
following additional exclusion applies:
This insurance does not apply to "bodily injury", "property damage" or "personal and advertising
injury" arising out of the rendering of or failure to render any professional architectural,
engineering or surveying services by or for you, including:
1. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions,
reports, surveys, field orders, change orders, designs or specifications; and
2. Supervisory, inspection, architectural or engineering activities.
D. Limits of Insurance
With respect to insurance provided to the additional insured shown in the Schedule, Paragraph 8.
How Limits of Insurance Apply To Additional Insureds in Section III - Limits of Insurance does
not apply
E. Duties Of Additional Insureds In The Event Of Occurrence, Offense, Claim Or Suit
The Duties Condition in Section IV - Conditions is replaced by the following and applies to the
additional insured shown in the Schedule,
Notice Of Occurrence Or Offense
The additional insured must see to it that we are notified as soon as practicable of an
"occurrence" or an offense which may result in a claim. To the extent possible, notice should
include.
a. How, when and where the "occurrence" or offense took place;
b. The names and addresses of any injured persons and witnesses; and
C. The nature and location of any injury or damage arising out of the "occurrence" or
offense.
2. Notice Of Claim
If -a claim is made or "suit is brought" against the additional insured, the additional insured
must:
a. Immediately record the specifics of the claim or "suit" and the date received, and
b. Notify us as soon as practicable.
The additional insured must see to it that we receive written notice of the claim or "suit"
as soon as practicable.
3. Assistance And Cooperation Of The Insured
The additional insured must
a. Immediately send us copies of any demands, notices, summonses or legal papers
received in connection with the claim or "suit ",
b. Authorize us to obtain records and other information;
c. Cooperate with us in the investigation or settlement of the claim or defense against
the "suit ", and
d. Assist us, upon our request, in the enforcement of any right against any person or
organization which may be liable to the insured because of injury or damage to which
this insurance may also apply.
4. Obligations At The Additional Insureds Own Cost
No additional insured will, except at that insured's own cost, voluntarily make a payment,
assume any obligation, or incur any expense, other than for first aid, without our consent.
5. Additional Insureds Other Insurance
If we cover a claim or "suit" under this Coverage Part that may also be covered by other
insurance available to the additional insured, such additional insured must submit such claim
or "suit" to the other insurer for defense and indemnity.
Attachment Code: D465358
Certificate I D: 13172373
However, this provision does not apply to the extent that you have agreed in a written
contract or written agreement that this insurance is primary and non - contributory with the
additional insured's own insurance.
G. Knowledge Of An Occurrence, Offense, Claim Or Suit
Paragraphs 1. and 2. apply to the additional insured only when such "occurrence ", offense,
claim or "suit" is known to:
a. The additional insured that is an individual;
b. Any partner, if the additional insured is a partnership,
C. Any manager, if the additional insured is a limited liability company;
d. Any "executive officer" or insurance manager, if the additional insured is a corporation,
e. Any trustee, if the additional insured is a trust; or
f. Any elected or appointed official, if the additional insured is a political subdivision or
public entity.
F. Other Insurance
With respect to insurance provided to the additional insured shown in the Schedule, the Other
Insurance Condition Section IV - Conditions is replaced by the following:
Primary Insurance
a. Primary Insurance When Required By Contract
This insurance is primary if you have agreed in a written contract or written
agreement that this insurance be primary. If other insurance is also primary we will
share with all that other insurance by the method described in 3. below.
b. Primary And Non - Contributory To Other Insurance When Required By Contract
If you have agreed in a written contract or written agreement that this insurance is
primary and non - contributory with the additional insured's own insurance, this
insurance is primary and we will not seek contribution from that other insurance.
Paragraphs a. and b. do not apply to other insurance to which the additional insured has
been added as an additional insured or to other insurance described in paragraph 2. below.
2. Excess Insurance
This insurance is excess over any of the other insurance, whether primary, excess,
contingent or on any other basis:
a. Your Work
That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage
for "your work ",
b. Premises Rented to You
That is fire, lightning or explosion insurance for premises rented to you or temporarily
occupied by you with permission of the owner;
C. Tenant Liability
That is insurance purchased by you to cover your liability as a tenant for "property
damage" to premises rented to you or temporarily occupied by you with permission of
the owner,
d. Aircraft, Auto Or Watercraft
If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the
extent not subject to Exclusion g. of Section I - Coverage A - Bodily Injury And
Property Damage Liability;
e. Property Damage To Borrowed Equipment Or Use Of Elevators
If the loss arises out of "property damage" to borrowed equipment or the use of
elevators to the extent not subject to Exclusion j. of Section I - Coverage A - Bodily
Injury Or Property Damage Liability; or
f. When You Are Added As An Additional Insured To Other Insurance
Altachmeni Code: D465358
Ceitilicaie ID: 13172373
That is any other insurance available to you covering liability for damages arising out
of the premises or operations, or products and completed operations, for which you
have been added as an additional insured by that insurance.
When this insurance is excess, we will have no duty under Coverages A or B to defend the
insured against any "suit" if any other insurer has a duty to defend against that "suit ". If no other
insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against
all those other insurers.
When this insurance is excess over other insurance, we will pay only our share of the amount of
the loss, if any, that exceeds the sum of:
a. The total amount that all such other insurance would pay for the loss in the absence of
this insurance; and
b. The total of all deductible and self- insured amounts under all that other insurance.
We will share the remaining loss, if any, with any other insurance that is not described in this
Excess Insurance provision and was not bought specifically to apply in excess of the Limits of
Insurance shown in the Declarations of this Coverage Part.
3. Method of Sharing
If all other insurance permits contribution by equal shares, we will follow this method also.
Under this approach each insurer contributes equal amounts until it has paid its applicable
limit of insurance or none of the loss remains, whichever comes first.
If any of the other insurance does not permit contribution by equal shares, we will contribute
by limits. Under this method, each insurers share is based on the ratio of its applicable limit
of insurance to the total applicable limits of insurance of all insurers.
Auachment Code: D465358 .
Certificate ID: 13172373
� • C
04 `6 .\
AMENDMENT #1 TO AGREEMENT NO. AG-C-455 BETWEEN
THE CITY OF AUBURN AND BROWN & CALDWELL, RELATING TO PROJECT NO.
CP1316, EAST RIDGE MANOR STORM DRAINAGE IMPROVEMENT PROJECT
THIS AMENDMENT is made and entered into this,-23iday , 2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Brown and Caldwell, Inc. (hereinafter referred to as
the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-455
executed on the 30th day of October 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made ,
part of this Amendment.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-455 executed on the 30th day of October 2014 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AND CALDWELL, INC. CITY OF AUBURN
BY: 6..I . . .6. a
Authorized signatu9- a ancy BacA., ayor
ATTEST (Optional): ATTEST: (�
By: kafAcsiCs_
Its: Danielle E. Daskam, Auburn City Clerk
' Approved as to form (Optional): App . ed as to faits'
I
�. girl
Attorney for (Other Party) Dan rJ!.. s uburnrfi Vttorney
Amendment No. 1 for Agreement No. AG-C-455
Brown and Caldwell, Inc.
Page 1 of 1
ti
EXHIBIT A
SCOPE OF WORK
During the term of this Agreement, Brown and Caldwell (Consultant)will perform professional
services for the City of Auburn (City) in connection with the following project: .
Project No.CP1316
East Ridge Manor Storm Drainage Improvement Project
Sideslope Pipeline and Pond Preliminary Design
Amendment 1
Amendment No. 1 provides for replacement engineering services during design of the East Ridge
Manor Storm Drainage Improvement project. This amendment replaces the remaining work that
was not completed from the original scope of work within all Tasks of the consultant scope of
services from agreement AG-C-455.The replacement work to Tasks 1 and 2 is shown below.The
terms of the original agreement and the accompanying budget and fee schedule remain the same.
If remaining tasks from the original scope of work are requested to be completed, then another
amendment with additional budget will have to be agreed upon unless the work fits within the
established Management Reserve Fund.
Project Description
Portions of the Original Consultant scope of work (SOW)for AG-C-455 have been completed as
summarized in the January 8, 2015 Auburn East Ridge Manor: Storm Drainage Improvements
Project Update memorandum. Work primarily consisted of the onsite geotechnical investigate,
including portions of the geotechnical report, and the hydrologic and hydraulic modeling associated
with Tasks 2 and 3, respectively. Based on the previous investigation and modeling results and
potential limitations at the golf course site, additional work is necessary to determine feasible
stormwater management options and solutions for the project.
Based on the plan to redirect the Outfall 311-YY60 flows to the existing Wicklund Pond on SE
293rd Street, Auburn, WA 98092, the City would like to investigate the option of increasing the
Wicklund Pond depth to manage a portion of the new flows without direct pass through discharge
to Outfall 311-YY148. It is expected that adding capacity to the existing pond will be able to
manage a portion of the additional volume; however, the remaining additional flow will need to be
managed by other means. The City would additionally like to preliminarily investigate the potential
to discharge stormwater to the slope to promote infiltration through dispersal by the incorporation
of a level spreader, or other method.
The revised SOW for stormwater management alternatives includes the following:
• Provide additional geotechnical investigation at the Wicklund Pond location.
• Provide additional visual geotechnical investigation at potential on slope stormwater
discharge and infiltration locations.
This SOW replaces the remaining work to be performed under the original contract SOW with Tasks
1 and 2 listed below.
3/12/2015 Page 1 of 3 Exhibit A: Scope of Services
Task 1: Project Management
Objective
Consultant will efficiently and effectively manage the work.
Activities/Approach
The Consultant project manager will coordinate project aspects with the City project manager
throughout the work. The Consultant project manager will also manage the Consultant staff,
budget, and schedule during the course of the work. The Consultant project manager will ensure
that quality control (QC) is performed during the work, including peer and senior review for
technical and qualitative aspects of the work.
Project Schedule
The anticipated duration of the work will be approximately 4 months from the receipt of the notice
to proceed (NTP)with draft results prepared within 3 months. Maintaining this schedule will
provide draft analysis completion within June 2015.
Deliverables
1. Shall be the same as the original contract SOW Task 1 Deliverables.
Task 2: Geotechnical Services
Objective
Consultant will complete a geotechnical investigation of the Wicklund Pond site, install a standpipe
well, provide 2 months of bi-weekly water level monitoring, and incorporate the results into a
Geotechnical Report along with the geotechnical results associated with the original Contract.
Consultant will also perform a site reconnaissance of the potential level spreader locations and
provide recommendations based on visual observations.
Activities/Approach
Task 2 includes the following activities:
1. A subsurface exploration will be planned and performed by the Consultant. The exploration
will include one boring at the Wicklund Pond location, approximately 30 feet in depth, and
installation of a standpipe well. Index testing, including water contents, Atterberg limits,
and grain-size analysis, will be performed in the Shannon &Wilson laboratory.
2. Monitor groundwater level of the new well on a bi-weekly basis for a duration of 2 months.
3. Complete an initial site reconnaissance to observe conditions which could include unstable
ground,springs and seeps,soil exposures, erosion, and vegetational indicators of geologic
conditions at up to two potential level spreader locations. The initial reconnaissance will be
followed by a formulation and discussion of the opportunities and limitations of the
proposed stormwater discharge and infiltration.
4. Consultant will complete geotechnical engineering analyses and prepare a geotechnical
report that will include a description of the geologic conditions, and recommendations on
alignment, control of seepage and slope stability, sideslope pipeline design criteria, flow
spreader, and pond excavation slopes or retaining walls. The sideslope pipeline design
criteria will include anchor type, anchor spacing, and embedment.
3/12/2015 Page 2 of 3 Exhibit A: Scope of Services
Deliverables
The following deliverables/work products will be produced under Task 2.
1. Draft geotechnical report(electronic PDF copy)
2. Final geotechnical report sealed by a geotechnical engineer licensed in the State of
Washington (electronic PDF copy, one original hard copy,)
Assumptions
Task 2 will be performed under the following assumptions:
1. It is anticipated that one 30-foot deep boring and well will be installed for the project. It is
assumed that a trucked drill rig will be necessary to perform this work and that the drill
cuttings will be non-contaminated.
2. All geotechnical work performed will be on City property and will not require additional right
of entry.The City will notify the adjacent property owners prior to the investigation.There
will be a construction permit obtained by the Consultant prior to work beginning.
3. Areas disturbed will not require restoration.
4. The Consultant will be responsible for decommissioning the well after groundwater level
observations have been completed.
Project Assumptions
This SOW is based on the following assumptions:
1. Budget estimated for the work is based on a schedule of approximately 4 months commencing
with NTP.
2. Site assessment will be based on existing field surveys and topographic mapping provided by
the City. Additional Consultant survey support services are not required.
3. A hydrogeological evaluation is not required assuming there will be no change in the flow
regime.
4. Regulatory and public meetings are not required.
5. Electronic deliverables will be provided in the following formats: Microsoft(MS)Word 2010, MS
Excel 2010, and AutoCAD 2013
6. Any pertinent record drawings, plans, photos, reports, and information on the Wicklund Pond
construction, existing facilities, and on public works and/or private projects within the
immediate vicinity will be provided by the City.
7. The City will provide topographic survey including locate and mapping of all underground
utilities, existing easements and property boundaries, plat maps along the existing and
proposed pond outfalls and conveyance/tributary alignment in AutoCAD 2013 format.
8. The City will provide consolidated review comments with a maximum 2 week review cycle.
9. The City will obtain rights-of-entry upon all lands necessary for the performance of the work,
including field reviews,downstream analysis, and geotechnical exploration.
10.The City will be responsible for all easements and permitting.
11. If additional modeling for a revised Wicklund Pond configuration is necessary as a result of this
work and/or if investigative work of a level spreader option is necessary then an additional
amendment may be issued by the City for this work, unless this work could be covered under
the existing remaining Management Reserve Fund.
3/12/2015 Page 3 of 3 Exhibit A. Scope of Services
/� �,. \\v 6\
o y �.\
AMENDMENT #1 TO AGREEMENT NO. AG -C-455 BETWEEN
THE CITY OF AUBURN AND BROWN & CALDWELL, RELATING TO PROJECT NO.
CP1316, EAST RIDGE MANOR STORM DRAINAGE IMPROVEMENT PROJECT
THIS AMENDMENT is made and entered into this day of Me_,� , 2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and Brown and Caldwell, Inc. (hereinafter referred to as
the "CONSULTANT "), as an Amendment to the Agreement between the parties for AG -C -455
executed on the 301h day of October 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made
part of this Amendment.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -455 executed on the 30`h day of October 2014 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AND CALDWELL, INC.
By:
Authorized signatu
ATTEST (Optional):
By:
Its:
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 1 for Agreement No. AG -C -455
Brown and Caldwell, Inc
Page 1 of 1
CITY OF AUBURN
ancy Bacl ayor
ATTEST:
ka"" �
Danielle E. Daskam, Auburn City Clerk
EXHIBIT A
SCOPE OF WORK
During the term of this Agreement, Brown and Caldwell (Consultant) will perform professional
services for the City of Auburn (City) in connection with the following project:
Project No. CP1316
East Ridge Manor Storm Drainage Improvement Project
Sideslope Pipeline and Pond Preliminary Design
Amendment 1
Amendment No. 1 provides for replacement engineering services during design of the East Ridge
Manor Storm Drainage Improvement project. This amendment replaces the remaining work that
was not completed from the original scope of work within all Tasks of the consultant scope of
services from agreement AG- C-455. The replacement work to Tasks 1 and 2 is shown below. The
terms of the original agreement and the accompanying budget and fee schedule remain the same.
If remaining tasks from the original scope of work are requested to be completed, then another
amendment with additional budget will have to be agreed upon unless the work fits within the
established Management Reserve Fund.
Project Description
Portions of the Original Consultant scope of work (SOW) for AG -0-455 have been completed as
summarized in the January 8, 2015 Auburn East Ridge Manor: Storm Drainage Improvements
Project Update memorandum. Work primarily consisted of the onsite geotechnical investigate,
including portions of the geotechnical report, and the hydrologic and hydraulic modeling associated
with Tasks 2 and 3, respectively. Based on the previous investigation and modeling results and
potential limitations at the golf course site, additional work is necessary to determine feasible
stormwater management options and solutions for the project.
Based on the plan to redirect the Outfall 311 -YY60 flows to the existing Wicklund Pond on SE
293rd Street, Auburn, WA 98092, the City would like to investigate the option of increasing the
Wicklund Pond depth to manage a portion of the new flows without direct pass through discharge
to Outfall 311- YY148. It is expected that adding capacity to the existing pond will be able to
manage a portion of the additional volume; however, the remaining additional flow will need to be
managed by other means. The City would additionally like to preliminarily investigate the potential
to discharge stormwater to the slope to promote infiltration through dispersal by the incorporation
of a level spreader, or other method.
The revised SOW for stormwater management alternatives includes the following
• Provide additional geotechnical investigation at the Wicklund Pond location.
• Provide additional visual geotechnical investigation at potential on slope stormwater
discharge and infiltration locations.
This SOW replaces the remaining work to be performed under the original contract SOW with Tasks
1 and 2 listed below.
3/12/2015 Page 1 of 3 Exhibit A: Scope of Services
Task 1: Project Management
Objective
Consultant will efficiently and effectively manage the work.
Activities /Approach
The Consultant project manager will coordinate project aspects with the City project manager
throughout the work. The Consultant project manager will also manage the Consultant staff,
budget, and schedule during the course of the work. The Consultant project manager will ensure
that quality control (QC) is performed during the work, including peer and senior review for
technical and qualitative aspects of the work.
Project Schedule
The anticipated duration of the work will be approximately 4 months from the receipt of the notice
to proceed (NTP) with draft results prepared within 3 months. Maintaining this schedule will
provide draft analysis completion within June 2015.
Deliverables
1. Shall be the same as the original contract SOW Task 1 Deliverables.
Task 2: Geotechnical Services
Objective
Consultant will complete a geotechnical investigation of the Wicklund Pond site, install a standpipe
well, provide 2 months of bi- weekly water level monitoring, and incorporate the results into a
Geotechnical Report along with the geotechnical results associated with the original Contract.
Consultant will also perform a site reconnaissance of the potential level spreader locations and
provide recommendations based on visual observations.
Activities /Approach
Task 2 includes the following activities:
1. A subsurface exploration will be planned and performed by the Consultant. The exploration
will include one boring at the Wicklund Pond location, approximately 30 feet in depth, and
installation of a standpipe well. Index testing, including water contents, Atterberg limits,
and grain -size analysis, will be performed in the Shannon & Wilson laboratory.
2. Monitor groundwater level of the new well on a bi- weekly basis for a duration of 2 months.
3. Complete an initial site reconnaissance to observe conditions which could include unstable
ground, springs and seeps, soil exposures, erosion, and vegetational indicators of geologic
conditions at up to two potential level spreader locations. The initial reconnaissance will be
followed by a formulation and discussion of the opportunities and limitations of the
proposed stormwater discharge and infiltration.
4. Consultant will complete geotechnical engineering analyses and prepare a geotechnical
report that will include a description of the geologic conditions, and recommendations on
alignment, control of seepage and slope stability, sideslope pipeline design criteria, flow
spreader, and pond excavation slopes or retaining walls. The sideslope pipeline design
criteria will include anchor type, anchor spacing, and embedment.
3/12/2015 Page 2 of 3 Exhibit A: Scope of Services
Deliverables
The following deliverables /work products will be produced under Task 2.
1. Draft geotechnical report (electronic PDF copy)
2. Final geotechnical report sealed by a geotechnical engineer licensed in the State of
Washington (electronic PDF copy, one original hard copy,)
Assumptions
Task 2 will be performed under the following assumptions:
1. It is anticipated that one 30 -foot deep boring and well will be installed for the project. It is
assumed that a trucked drill rig will be necessary to perform this work and that the drill
cuttings will be non-contaminated.
2. All geotechnical work performed will be on City property and will not require additional right
of entry. The City will notify the adjacent property owners prior to the investigation. There
will be a construction permit obtained by the Consultant prior to work beginning.
3. Areas disturbed will not require restoration.
4. The Consultant will be responsible for decommissioning the well after groundwater level
observations have been completed.
Project Assumptions
This SOW is based on the following assumptions:
1. Budget estimated for the work is based on a schedule of approximately 4 months commencing
with NTP.
2. Site assessment will be based on existing field surveys and topographic mapping provided by
the City. Additional Consultant survey support services are not required.
3. A hydrogeological evaluation is not required assuming there will be no change in the flow
regime.
4. Regulatory and public meetings are not required.
5. Electronic deliverables will be provided in the following formats: Microsoft (MS) Word 2010, MS
Excel 2010, and AutoCAD 2013
6. Any pertinent record drawings, plans, photos, reports, and information on the Wicklund Pond
construction, existing facilities, and on public works and /or private projects within the
immediate vicinity will be provided by the City.
7. The City will provide topographic survey including locate and mapping of all underground
utilities, existing easements and property boundaries, plat maps along the existing and
proposed pond outfalls and conveyance /tributary alignment in AutoCAD 2013 format.
8. The City will provide consolidated review comments with a maximum 2 week review cycle.
9. The City will obtain rights -of -entry upon all lands necessary for the performance of the work,
including field reviews, downstream analysis, and geotechnical exploration.
10. The City will be responsible for all easements and permitting.
11. If additional modeling for a revised Wicklund Pond configuration is necessary as a result of this
work and /or if investigative work of a level spreader option is necessary then an additional
amendment may be issued by the City for this work, unless this work could be covered under
the existing remaining Management Reserve Fund.
3/12/2015 Page 3 of 3 Exhibit A. Scope of Services
AMENDMENT #2 TO AGREEMENT NO. AG -C455 BETWEEN
THE CITY OF AUBURN AND BROWN & CALDWELL RELATING TO PROJECT NO.
CP1316, EAST RIDGE MANOR STORM DRAINAGE IMPROVEMENT PROJECT
THIS AMENDMENT is made and entered into this _t day of 7U ht- 2015,
by and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and Brown and Caldwell, Inc. (hereinafter referred to as
the "CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C -455
executed on the 30'" day of October 2014, and amended by agreement dated 23rtl day of
March 2015.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2015.
2. SCOPE OF WORK. There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
and subsequent amendments.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -455 executed on the 301" day of October 2014 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AND CALDELL, INC. CITY OF AUBURN
By: I
Authorized signature Nancy Ba 1 U4 Mayor
ATTEST (Optional). ATTEST:
By: / `C�kz�) _�
Its. Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approved as to form:
Attorney for (Other Party) D el B., Heid, Auburn City Att rney
Amendment No. 2 for Agreement No. AG -C -455
BROWN AND CALDWELL, INC.
Paoe 1 of 1
CITY OF '
ADBURN Nancy Backus, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001 -4998 * www.aubuinwa.gov * 253 -931 -3000
June 30, 2015
Ian Sutton
Brown & Caldwell
701 Pike Street, Suite 1200
Seattle, WA 98101
RE: Amendment No. 2 to Agreement for Professional Services, AG -C -455
Project No. CP1316, East Ridge Manor Storm Drainage Improvement Project
Notice to Proceed
Dear Mr. Sutton.
Enclosed please find an executed copy of the above - referenced Amendment No. 2. This
amendment is for a time extension only and extends the term of the agreement to
December 31, 2015.
For the City's tracking and record keeping purposes, please reference AG -C -455 and
Project No. CP1316 on all correspondence and related material. As the project manager,
I am the designated contact for this agreement and all amendments. Questions,
assignments and coordination shall be routed through me. You can contact me at
253 - 804 -5063.
Sincerely,
Q CJ"
Joel Chalmers, P.E.
Project Engineer
Community Development & Public Works Department
JC /cw /mm
Enclosure
cc: Dan! Daskam, City Clerk (copy letter only)
AG -C -455
OP1316 (2.20)
AUBURN* MORE THAN YOU IMAGINED
AMENDMENT#3 TO AGREEMENT NO. AG-C-455 BETWEEN
THE CITY OF AUBURN AND BROWN AND CALDWELL, INC.
RELATING TO PROJECT NO. CP1316, EAST RIDGE MANOR STORM DRAINAGE
IMPROVEMENT PROJECT,
THIS AMENDMENT is made and entered into this /S1>t day of_ZOQL , 2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and BROWN AND CALDWELL, Inc. (hereinafter
referred to as the "CONSULTANT', as an Amendment to the Agreement between the parties
for AG-C-455 executed on the 30T day of October 2014, and amended by agreements dated
the 23rd day of March 2015 and the 30th day of June 2015.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2016.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
and subsequent amendments.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-455 executed on the 30th day of October 2014 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
BROWN AND CALDWELL, INC. CITY OF AUBURN
IA
By: 41
Author', -d signature Nancy Ba'y,u- , Mayor
ATTEST (Optional): ATTEST:
Its: Danielle E. Daskam, Auburn City Clerk
•
Approved as to form (Optional): Appro - ' as form:
tro, A $11
Attorney for (Other Party) Da ir :. Aubur'Cit"tto ey
Amendment No. 3 for Agreement No. AG-C-455
Brown and Caldwell, Inc.
Page 1 of 1
CITY OF _* -s *
Nancy Backus, Mayor
�;- WASHINGTON 25 West Main Street *Auburn WA 98001-4998* www.auburnwa.gov * 253-931-3000
December 17, 2015
Ron Bard
Brown & Caldwell
701 Pike Street, Suite 1200
Seattle, WA 98101
RE: Amendment No. 3 to Agreement for Professional Services, AG-C-455
Project No. CP1316, East Ridge Manor Storm Drainage Improvement Project
Dear Mr. Sutton:
Enclosed is an executed copy of the above-referenced Amendment No. 3. This
amendment is for a time extension only. This amendment extends the term of the
agreement to December 31, 2016.
For the City's tracking and record keeping purposes, please reference AG-C-455 and
Project No. CP1316 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me. You
can contact me at 253-876-1989.
Sincerely,
tea ,
Shannon Howard, E.I.T
Civil Engineer- Utilities
Community Development & Public Works Department
JC/cw/as
Enclosure
cc: Dani Daskam, City Clerk
AG-C-455
CP1316 (2.20)
AUBURN * MORE THAN YOU IMAGINED