HomeMy WebLinkAbout05-27-2014 AgendaAi*jktJRN
WASHINGTON
AGENDA
REGULAR MEETING: 7:30am
CALL THE MEETING TO ORDER
ROLL CALL
Airport Advisory Board
May 27, 2015 7:30 AM
Airport Office
Conference Room 1
PUBLIC COMMENT: Members of the public may make comments at this time on any items not
appearing on the agenda that are of interest to the public and are within the jurisdiction of the
Board. Comments relating to items on today's agenda are to be taken at the time the item is
heard. Time allotted to each speaker is determined by the Board Chair; however, comments will
generally be limited to three minutes.
APPROVAL OF MINUTES: April 15, 2015
PRESENTATIONS AND ROUTINE REPORTS:
1. FOLLOW UP ON PUBLIC COMMENTS FROM PREVIOUS MEETING
2. REVIEW OF MATRIX ................................ ............................... ............................TAB 1
BOARD ACTION ITEMS:
NONE
BOARD GUIDANCE AND INFORMATION ITEMS:
2. AIRPORT MANAGER'S REPORT ............. ............................... ............................TAB 2
A. Noise Complaints
B. Occupancy Report
C. Fuel Report
D. Airport Revenue Performance
SCHEDULE FOR UPCOMING MEETINGS: The Board Chair and Airport Manager shall
determine the agenda. Scheduled meetings of the Auburn Advisory Board are as follows:
• Regular Board Meeting — June 17, 2015, 7:30 AM: Auburn Airport Office Conference
Room 1, 506 23rd St, Auburn, WA 98002
• Regular Board Meeting — July 15, 2015, 7:30 AM: Auburn Airport Office Conference
Room 1, 506 23rd St, Auburn, WA 98002
ADJOURNMENT OF MEETING
Page 1 of 1
Ph: 253- 333 -6821 Fax: 253- 333 -6822
Email: info@s50wa.com Website: www.s50wa.com
AUBURN AIRPORT ADVISORY BOARD MINUTES FOR April 15, 2015
BOARD MEMBERS PRESENT:
Mark Babcock -Chair
Don Peters
John Thiesen
Robert Jones
Josh Clearman
VISITORS:
Bob Myers - tenant
Shane Mahoney — WPA GRC*
Gary Miller - tenant
Rock Snodgrass — AHOA **
MEETING DATE: April 15, 2015
TIME: 7:30 A.M.
CITY STAFF PRESENT:
Shelley Coleman, Finance Director, COA
Michael Hursh — Director of Administration, COA
Bob Brooks, Finance Manager, COA
Bill Peloza, COA Council Representative
AIRPORT MANAGEMENT PRESENT
Jamelle Garcia
Kasey Maiorca
Linda Eskesen
PLACE: Auburn Municipal Airport, 506 23rd St. NE., Conference Room 1
INTRODUCTIONS: Chairman Babcock introduced the visitors.
APPROVAL OF MINUTES: A motion was made and seconded to adopt the Advisory Board minutes of March 18, 2015.
PRESENTATIONS AND ROUTINE REPORTS:
1. FOLLOW UP ON PUBLIC COMMENT FROM PREVIOUS MEETING -
2. REVIEW OF MATRIX
Wildlife Hazard Assessment — AMG has received a depredation permit and has scheduled training with the USDA Wildlife
Services. After the Wildlife Hazard Management Plan is complete Mead & Hunt will submit to the FAA for review.
Airport Asphalt Repair & Seal — Century West completed a walk around the airport to check areas of concern and update
the punch list. A change order was approved by the FAA to include taxiway striping which was not included in the original
proposal. AMG has used the FOD boss to aid in cleaning the asphalt when needed. Mr. Garcia contacted the Port of Shelton
regarding asphalt cracking; they also reported problems with cracking after their asphalt project.
Master Plan Update — After the ALP (Airport Layout Plan) is updated, it then needs to be signed by the City and FAA. This is
the final step and ready for close out of the project.
Business Development — A meeting between Mr. Kopp and Cascade Helicopter Services is set for today regarding the
purchase of the Auburn Flight Service Building.
Runway Enhancement — After the Environmental Assessment is complete, the next step for the Runway Enhancement is
design /scope of work and bidding process for construction in 2017.
Promotion Brochure —A draft of an airport brochure, created by Stefanni Becker, COA Multimedia Design Technician, was
shown to the AAB. A suggestion was made to add the City of Auburn logo on the front of the brochure. The brochure could
be distributed by the Chamber of Commerce and Washington Pilots Association.
Row 3 Hangar Development — Doors for the hangars have been delivered. A target date of April 301h is set for completion.
In accordance with the fire department specifications, a monitored fire system will be installed.
Airport Branding— Discussion of Airport branding included Mr. Hursh suggesting that this item should move forward and be
included with the City's branding and marketing through the City's Multimedia Department.
Airport Events — Shane Mahoney reported a pancake breakfast sponsored Washington Pilots Association, Green River
Chapter, will be served Saturday, April 18th, 8am -11am. An airplane wash by the Green Tails, aviation students of GRC, will
be done concurrently.
Hangar Art Work- Mr. Hursh will follow up with the City Arts Commission regarding painting on the end of the airport
hangars on E street.
BOARD ACTION ITEMS: NONE
BOARD GUIDANCE AND INFORMATION ITEMS:
3. AIRPORT MANAGER'S REPORT
Topic A: Noise Complaints
Number of complaints since last meeting: 10
Topic B: Occupancy Report
Open Hangar
Open Twin Hangar
Row 9 -10
Row 2
Tie Down
Storage Units
Total /Occupied
68/59
6/4
40/40
14/14
89/33
17/8
Number of complainants: 2
Percentage Change
87%
-1
67%
0
100%
0
100%
0
37%
0
47%
0
Topic C: Fuel Prices
Fuel price at Auburn $4.97 credit and $4.85 cash.
Topic D: Airport Revenue Performance— Report reviewed.
OPEN DISCUSSION:
SCHEDULE FOR UPCOMING MEETINGS:
Regular Board Meeting— May 27, 2015, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23rd St. NE,
Auburn, WA 98002
Regular Board Meeting — June 17, 2015, 7:30 AM: Auburn Airport Office Conference Room 1, 506 23rd St. NE,
Auburn, WA 98002
ADJOURNMENT OF MEETING -8:57 AM
Respectfully submitted,
Aviation Management Group, LLC
253 - 333 -6821
On behalf of the City of Auburn
*Washington Pilots Association, Green River Chapter
** Auburn Hangars Owners Association
Last Revision Date:5/18/15 AIRPORT ADVISORY BOARD - PROJECT TRACKING WORKSHEET
WHAT'S NEXT
START
DATE
NEXT
REVIEW
DATE
EST.
COMPL
DATE
Est. COST
Item
q
LEAD
PROJECT
DESCRIPTION
CURRENT STATUS
Projects
L
First draft of Wildlife Hazard Management Plan
(WHMP) was received and returned to Mead Hunt
with comments and edits.
Mead & Hunt will complete the WHMP and deliver the final
draft for FAA approval.
12/2013
6/17/15
6/30/15
$11,600
FAA 90%
State 5%
Airport 5%
21
Mead &
Hunt
/AMG
Wildlife Hazard
Assessment /Manage
ment Plan
25
11
CW /City/
AMG
City Staff/
CW /AMG
Airport Asphalt Repair
& Seal
Airport Master Plan
Mid -Term Update
Century West (CW) submitted punch list items to
contractor. Additional report was submitted by CW
on concerns of project work. (attached)
At FAA for internal review. CW is waiting for final
confirmation from FAA on changes made per FAA
Century West to schedule work to be completed.
After confirmation, final documents will be submitted to
city and FAA for signature.
02/2014
11/2012
6/17/15
6/17/15
6/30/15
6/30/15
$7A64,721
state 3%
Airport 23%
$225,000
0
request.
usiness
Development
RP
• AFS Building — AFS Building Sold to Cascade
Helicopter Services.
• City Econ Development and AMG planning a
business open house to showcase the airport
opportunities to local aviation businesses 6/26.
• Cornerstone Aviation plans to move to another part of
the Airport temporarily. AMG is assisting Cornerstone
with relocation by 6/30/15. AMG is working with City
Economic Development for long term solution.
• Invitation list to be compiled by City Econ Development
Environment Assessment scheduled for 2015
See item 36
Developing new brand for airport to include new logo and
advertising.
08/2014
3/15/15
2/15/15
02/2014
06/2014
Ongoing
6/17/15
6/17/15
Ongoing
06/17/15
Ongoing
12/31/15
12/31/15
5/15/15
12/31/15
N/A
$10/,/5)
(eo /s /s)
N/A
$357,000
Airport Fuod 100%
TBD
35
City /AMG
On -going Business
37
38
City /CW
AMG
Development
Brochure
Runway Enhancement
Airport Brochure is on hold for branding.
31
36
Century
West
City /AMG
Row 3 Hangar
Development
Airport Branding
Contractor is addressing punch list items. Tenants
have begun moving into hangars that are ready.
IProject will be handled by City of Auburn
Multimedia Department.
s
01/2012
6/17/15
Ongoing
TBD
• Planning Spring /Summer Events with WPA
• Auburn Days Coordinate with COA Parks & M. Hursh
ard Only
General Airport
P390ty
Events (Outreach)
Waiting for response.
02/2015
Ongoing
TBD
$0
Staff
Hangar End Art Work
Pictures were forwarded to City of Auburn Arts
Commission for review and comment.
From: W. Matt Rogers [mailto:WRo ers Centu West.com]
Sent: Tuesday, May 12, 2015 11:45 AM
To: Shelley Coleman
Subject: Slurry Seal Questions
Hi Shelley,
Per our conversation regarding the issues with the slurry seal, we have the following comments:
Slurry seal coats are intended to provide surface protection and increased skid resistance to existing
paved surfaces. The slurry seal material is essentially made up of asphalt emulsion (water based) and
aggregate (with a range of grain sizes). The material is blended together as it leaves the truck and is
poured into a spreader box that is towed behind the truck. Blending and mixing of these materials is not
an exact science and therefore does not always provide a completely homogenous surface. Some
variations in appearance are normal and cannot be avoided. Variations do not necessarily mean that the
work done by the contractor is substandard.
The slurry seal coat is very thin and does not have the strength to inhibit cracks in the existing asphalt
from propagating up through the slurry seal. There has been some question as to how quickly the cracks
have reappeared and there is no science behind the timing. There are many cracks that are probably still
yet to appear. Many of these cracks would even propagate back through a thicker section of asphalt if a
full overly would have been feasible. Asphalt is a flexible pavement that is very much affected by
temperature changes which causes the cracking. A project of this type will not preclude weeds from
growing in cracks and it would be expected that routine maintenance of the pavement would include
periodic spraying for weeds. Weeds will return, the speed of which is generally affected by the weather
and surrounding vegetation.
The funding of the project would not allow for the repair of every crack in the asphalt. At the beginning
of the project we had to do a triage of the pavement and determine the worst of the areas to be repaired
and the worst cracks to be repaired. There simply was not enough money available to tackle every
problem area with this project.
As we discussed today, concerns related to cracking, consistency of surfacing, and tire wear are
consistent issues that come up. We have found that as the pavements are used, these issues diminish.
Please let me know if you have additional questions or concerns
Thanks,
Matt
11W 11 CENT
E N S 7 N E E R 1 N G
Matt Rogers, PE
Business Development & Marketing Manager I Vice President
Bend Office: 1020 SW Emkay Drive, #100 Bend, OR 97702
541.322.8962
www.centuWLvest.com
Auburn Airport
Airport Managers Report
Topic A: NOISE COMPLAINTS
Number of Complaints Since Last Meeting: 11
Number of Complainants:
Location: (10) -1 Mile SW of Airport; (1)- <1SM E of Airport
TAB 2 - Airport Managers Report May 2015
Page 1 of 6
Auburn Airport
Airport Managers Report
Topic B:
Occupancy Report
Type
Total /Occupied
Percentage
Change
Open Hangar
68/59
87%
0
Open Twin Hangar
6/4
67%
0
Enclosed Row 9 -10
40/40
100%
0
Enclosed Row 2
14/14
100%
0
Enclosed Row 3
7/17
41%
+7
Tie Down
89/33
37%
0
Storage Units
17/8
47%
0
TAB 2 - Airport Managers Report May 2015
Page 2 of 6
Auburn Airport
Airport Managers Report
Topic C: REVIEW FUEL OPERATIONS
TAB 2 - Airport Managers Report May 2015
Page 3 of 6
Auburn Airport
Airport Managers Report
Topic C: REVIEW FUEL OPERATIONS
First Quarter 2015
Gallons Pump 13,737.34
Income
1st
Quarter
% of Sales
Av. Per Gal
Fuel Income
$
58,778.62
0.90%
4.2787
Cost of Fuel
$
50,332.22
85.63%
3.6639
Gross Profit
$
8,446.40
14.37%
0.6148
Expenses
Credit Card Discount
$
1,065.27
1.81%
0.0775
Fuel Maintenance
$
531.57
0.90%
0.0387
Tax Expense
Jan -15
$
46.02
0.08%
0.0033
Feb -15
$
54.48
0.09%
0.0040
Mar -15
$
81.59
0.14%
0.0059
Insurance ($408.95/ mo)
$
1,226.85
2.09%
0.0893
Total Expenses
$
3,005.78
5.11%
0.2188
Net
$
5,440.62
9.26%
0.3960
50/50 Split
$
2,720.31
4.63%
0.1980
TAB 2 - Airport Managers Report May 2015
Page 4 of 6
Auburn Airport
Airport Managers Report
Topic D: AIRPORT REVENUE PERFORMANCE
Airport seaurfy service
PropertYLearier.
TledD n 8 Hangar Rerd
O7ler
Total Operatln g Revan ue
Salaries S wages
9eneits
SupOW&
ocher Service Charger.
Depreciation
Total Operatin g Expeneea
Opersu ng Income or Lame
IrrtBrest Revenue
MscellanEour Revenue
DEht 5erelce Ir-e -eat
Total Non -Dperatlng Revenuem (Expanaea
Net Income or �LCaaj
Deprec430:,n
Total Items Not Arreetl ng Work In g Cspl:a I
Net Working Capital from Operstlona
Opu=ng TransrEm In
Increase In Con=uMx% - FAA
IncrEme In Cantrdutl6n5 -Giber GIXreT.mElaE
Increase In Corf=uDona -Other Funds
IncrEame In RentIcted Nei Arseis
IncrEame In CompenaatedAbaencL%
IncreaeeIn Geterned CrBdfis
Total REIRD rce4 CMer Than Opemwns
Nei Change In Restrlchad Net Aaaets
Increase In Fined Assess - CorS "rJC"Ior
InterUnd Loan Rep3fym ant ; Hargar Pr:,. }c-
DBht ;erelcB Principal
Total Baas Other T han Operations
Net Change In Working Capltal
Vip11rmj Capnal, Beginning or Yea,
Viptlng C3p6al, End oiPeriod
Net Change In Warking Capital
City of Aubu rn
Working Capital Statement
Fund 435- Airpart
March 2015
NOTE=
Positive is
Favorable
TAB 2 - Airport Managers Report May 2015
Page 5 of 6
M- MIFILY
YEAF&TO -DATE
)SAAo-TG-MTE
VARONCE T4
PERC£Nr OF
BUMET
ILTUAL
w n U
AGTLVIL
Y M 6L43EF
YTD EIAOEr
15,5C0
1,320
3,675
4,040
11515
104-3%
213,660
16,937
53,400
51,096
[2,310}
95-7%
4s0.11M
36,515
112;500
110,88E
(1,612)
98-6%
12.DM
o
3,000
C
PAM
11.0%
651,100
51,902
172775
166,619
[6,757}
95.11A
25,491
2,143
6,370
7,143
(772)
1121%
9,799
905
2,417
2;1169
X22}
1009%
2.DDG
0
500
0
3DD
o.6%
4S3,131)0
39,039
113,50
10$012
4,238
95.3%
413,7C0
38,171
103;425
121,642
18,21
117.5%
90S,97a
80,759
225,963
240,266
(14573]
106.3%
(212,$7(1)
(25,9570
10,2151
174,247]
121,031)]
139.5%
1,D00
107
250
313'
ST
1229%
sw
100
125
IE,737:
(5,862}
- 4589.5%
41,613
0
10,403
C
ela,403
0.D%
[410,113)
207
j10,621j
(5,430]
(1006]
54.1%
;252,993)
[25,7490
iG -11%M1
{F9, ,G77]
(15,431]
126.0%
313,700
38,171
103;425
121,1542
18,217
- 17.E N,
413,700
39.771
143,425
121,£42
18 ,217
117.6%
110.717
13,022
46,179
41,565
1,7N
104.4%
a
D
D
0
0
3413,413
0
137,103
0
(97,103)
D.D%
19,356
0
4,181,39
0
(x,839)
D.096
a
0
a
0
0
a
f7225
0
(3411
(341)
a
D
a
0
0
0
16,372
0
15,899
15,899
30.765
15,650
91.942
15A58
(76,314]
a
11345
a
(1,033)
1,037
784,125
112,DiD
196,031
I0AD1
30,636
84A%
a
D
0
0
6
•35,131C0
D
33,750
D
33,756
0.D%
919,125
111,976
229,781
164,364
65,41T
71.5%
X380,639)
03040
(97,rsoj
(106,842]
[9.112]
109.4%
&82,748
692,713
6BZ748
556,939
125,810
81.5%
292,169
599,544
595,688
4EA1396
116,629
76.946
0,539 )
1 1 B3,buol
tsucoli
106,842
,1
109.4%
TAB 2 - Airport Managers Report May 2015
Page 5 of 6
Auburn Airport
Airport Managers Report
Topic D: AIRPORT REVENUE PERFORMANCE
Arpm Seoui ly Berme
Property Leases
Tledown & Hangar Rent
Other
Total Operating Revenue
Salaries 8 Wager,
Benefits
Supplies
Other Seruke Charges
depredation
Total Operating Expenses
Operating Income or Loss
Imerest Revenue
Miscellaneous Revenue
Debt Service Interest
Total Non-operating Revenues (ExpensesI
Net Income or (Loss)
Depreaadon
Total KL-= Not Affecting Working Capital
Net Working Capitzil from Operations
Operating Transfers In
Increase in Convibubws -FAA
Increase in C)nlibutians - C* er &+ mments
Increase in Gmmbutions - Chher Funds
Increase in Restricted Net Assets
Increase in Compensa -ed Absences
Increase in deterred Credits
Total Resources Other Than Operations
Net Change in Restricted Net Assets
Increase in Fixed Assets - Canswaion
Imerfund LDan Repayment (Hangar Projectl
Debt Service Prinapal
Total Uses Other Than Operations
Net Change in Working Capital
Working Capital, Beginning of Year
Working Capital, End of Period
Net Change in Waking Capital
City of Auburn
Working Capital Statement
Fund 435 - Airport
December wlPeriod 13 2614
NO-FE:
Positive is
Favorable
BUDGET
%L.CNTHLY
ACTUAL
YEAR -TO -DATE
BUDGET
YEAR- T4Ch1E
ACTUAL
VARIANCE TO
YTC BUDGET
PERCENT OF
YTC BUDGET
15,096
1,398
15,904
Ifirm
1,243
106.3%
203,406
20,103
203,904
190 ,259
{6,741}
96.7%
394,466
37,076
399.004
433A68
53,006
113.2%
12,406
2,774
12,904
13,927
1,027
106.0%
610,060
61,321
519,800
699,537
MkM77
108.0%
24,424
1,711
211,024
21,175
[1,159}
104.7%
8,839
902
9.839
727
{388}
165.7%
2,066
0
2.900
112
1,988
5.8%
449,841}
39,922
449.844
446,504
6,279
67.9%
418,806
33,474
418,604
401,994
15,119
96.4%
699,504
76,049
995:-%4
678,767
24,741
972%
€2119,984}
(14,66111
{2115:504)
{212,no
75,278
74..7%
1,596
B'
1,504
909
(5941
60.4%
506
5,397
504
4,991
3,581
618.1%
41,675}
4,938
41.875 )
(46.6131
4,968
111.8%
{39,675}
6"
(38,875j
14`11 1676)
7,925
104.9%
{325,179}
114,146]
{325,1791
(297,8511
71,327
78.1%
418,806
33,474
418,604
441,884
{15,1181
68.4%
416,686
33,474
416800
401,6114
€151161
96A%
91,621
19,326
91:621
147x832
96,211
161A%
264,466
2114,066)
266,964
9
(2013,0001
4.0%
804,716
21,943
865,719
584,833
(240,989]
70.1%
38,202
1,083
38,262
32,999
{51583}
65.5%
6
260,006
4
206.964
206,000
6
€1,OB01
0
(5371
(5871
6
343
0
343
343
6
1,565
4
9
9
1,043,981
20,717
1,843,981
Tw,268
1246,693)
76A%
6
327,366
4
205.759
(205,7591
1,390,745
18,943
1,390,746
968,706
532,037
151.7%
6
0
0
0
0
125,406
01
125,064
125,064
9
4.0%
1,919,745
346,243
1,515,749
1,189,467
326,278
78.5%
(3110,143}
366,284}
{988,1431
{244,346)
135,79fi
1 643%
861,284
861,284
661,284
801 ,284
0
100.0%
421,141
495,431]
421,14'
550,938
135,790
132.2%
{380.1431
1300.204$
38D.143
135 l96
64..3%
TAB 2 - Airport Managers Report May 2015
Page 6 of 6