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Home My WebLink About06-04-2015 CITY COUNCIL SPECIAL MEETING AGENDA,A BURN VVAS,I�IN(A"i'() ' CALL TO ORDER II. ACTION Special City Council Meeting June 4, 2015 - 8:30 AM Council Chambers AGENDA A. Public Works Project No. CP1414* (Snyder) City Council award Contract No. 15 -11, to Titan Earthwork, LLC on their low bid of $2,213,160.75 plus Washington State sales tax of $61,840.06 for a total contract price of $2,275,000.81 for Project No. CP1414 — 2015 Local Street Pavement Reconstruction Project III. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http: / /www.auburnwa.gov), and via e -mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 6 'Alu,BURN VVA,S p � I N G "i'( AGENDA BILL APPROVAL FORM Administrative Recommendation: City Council award Contract No. 15 -11, to Titan Earthwork, LLC on their low bid of $2,213,160.75 plus Washington State sales tax of $61,840.06 for a total contract price of $2,275,000.81 for Project No. CP1414 2015 Local Street Pavement Reconstruction P roj ect. Background Summary: This project is part of the City's Local Street Preservation (SOS) program and will rebuild the following streets: 7th Street SE between A Street SE and Auburn Way S; D Street SE between Auburn Way S and 12th Street SE; D Street SE between 37th Street SE and 41st Street SE; and the east half of K Street SE between 17th Street SE and 21 st Street SE. The project will also replace City utilities that are near the end of their service life within these streets. The City received five (5) responsive bids and the low bid was approximately 9.5% below the engineer's estimate. Staff has performed reference checks and other verifications to determine that Titan Earthwork, LLC meets the responsible bidding criteria and recommends award. A project budget contingency of $609,323.00 remains in the Local Street Preservation (SOS) Fund 103. $430,000.00 is being shifted over to City of Auburn Project CP1506 — 2015 Citywide Pavement Patching and Overlay Project in order to preserve other local streets. A project budget contingency of $184,306.00 remains in the Water Fund 430. A project budget contingency of $201,620.00 remains in the Sewer Fund 431. Reviewed by Council Committees: ACT.A AUBURN * MORE THAN YOU IMAGINED Page 2 of 6 Councilmember: Meeting Date: June 4, 2015 Staff: Snyder Item Number: ACT.A ACT.A AUBURN * MORE THAN YOU IMAGINED Page 3 of 6 BUDGET STATUS SHEET Project No: CP1414 Project Title: 2015 Local Street Pavement Reconstruction Project Project Manager: Jai Carter 2015 Total 103 Fund - Local Street 0 PMP 20 Initiation Date: _August 18, 2014 2,475,000 0 Final Design Estimate Date: 5/29/15 Advertisement Date: _5/14/15 749,981 * Contract Award 431 Fund - Sanitary Sewer (Street Utility Improvements) Award Date: June 1, 2015 434 0 Change Order Approval 500,000 Total 0 0 Contract Final Acceptance 1 3,724,527 3,725,000 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2014 2015 Total 103 Fund - Local Street 0 20 2,474,980 2,475,000 430 Fund - Water (Street Utility Improvements) 0 19 749,981 750,000 431 Fund - Sanitary Sewer (Street Utility Improvements) 0 434 499,566 500,000 Total 0 1 473 1 3,724,527 3,725,000 Estimated Cost (Funds Needed) Activity Prior Years 2014 2015 Total Design Engineering - City Costs' 0 473 5,527 6,000 Design Engineering - Consultant Costs 0 20 290,000 290,000 Construction Contract 0 0 2,275,001 2,275,001 Authorized Contingency (5 %) 0 0 113,750 113,750 Construction Engineering - City Costs' 25,000 25,000 Construction Engineering - Consultant Costs 20,000 20,000 Total 0 473 2,729,277 2,729,751 'City staff costs for street design and construction are not charged against the project budget and are not shown here. 103 Local Street Budget Status 430 Water Budget Status Prior Years 2014 2015 Total —103 Funds Budgeted () 0 (20) (2,474,980) (2,475,000) 103 Funds Needed 0 20 1,865,657 1,865,677 **103 Fund Project Contingency () 0 0 1 (609,323) (609,323) 103 Funds Required 0 0 1 0 1 0 430 Water Budget Status 431 Sanitary Sewer Budget Status Prior Years 2014 2015 Total —430 Funds Budgeted () 0 (19) (749,981) (750,000) 430 Funds Needed 0 19 565,675 565,694 * *430 Fund Project Contingency () 0 0 1 (184,306) (184,306) 430 Funds Required 0 0 1 0 1 0 431 Sanitary Sewer Budget Status * ** ( # ) in the Budget Status Sections indicates Money the City has available. 1 of 1 ACT.A Page 4 of 6 Prior Years 1 2014 1 2015 1 Total —431 Funds Budgeted () 0 (434) (499,566) (500,000) 431 Funds Needed 0 434 297,945 298,380 ""431 Fund Project Contingency() 0 0 1 (201,621) (201,620) 431 Funds Required 0 0 1 0 1 0 * ** ( # ) in the Budget Status Sections indicates Money the City has available. 1 of 1 ACT.A Page 4 of 6 _ BID TABULATION BID TOTALS SUMMARY Project Name: CP1414L2815 Local Street Pavement Reconstruction, Contract 16-1U Prepared by: City cfAuburn Bid Date: 5128116 Titan Earthwork R.VKGcott Construction Miles Resources OPK.|nc. VVeahwaterConntruotion Basic BID (Tax not Included) $ 2'213,160J6 $ 2/441,386.80 $ 2'613,911'60 $ 2.802\710L00 Total BID (Tax Included) $ 2275000,81 $ 2.525.182.03 $ 2.504.80833 $ 2.805.181.08 $ 3.013.779.50 NOTE: An evaluation of whether a bidder is responsible or non-responsible was only made for the low bidder. 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